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Snowdonia National Park Authority the Minutes Book Volume (22) 2017-2018

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Snowdonia National Park Authority the Minutes Book Volume (22) 2017-2018 Snowdonia National Park Authority The Minutes Book Volume (22) 2017-2018 The Authority sustains the environment,culture PARC CENEDLAETHOL ERYRI and community and promotes understanding and lle i enaid gael llonydd SNOWDONIA NATIONAL PARK enjoyment of the Snowdonia National Park one of Britain’s breathing spaces The Minutes Volume This volume contains the minutes of meetings of the Snowdonia National Park Authority 2017-2018. Page Nos. 1. AUTHORITY MEETINGS 26 April 2017 1 – 5 28 June 2017 (AGM) 6 – 14 27 September 2017 15 – 21 13 December 2017 22 - 29 7 February 2018 30 – 38 2. PLANNING & ACCESS COMMITTEE 5 April 2017 39 – 43 24 May 2017 44 – 49 5 July 2017 50 – 53 13 September 2017 54 – 60 18 October 2017 61 – 64 6 December 2017 65 – 68 17 January 2018 69 – 72 7 March 2018 73 – 77 3. STANDARDS COMMITTEE 7 July 2017 78 – 80 4. PERFORMANCE AND RESOURCES COMMITTEE 12 July 2017 81 – 84 15 November 2017 85 – 89 21 March 2018 90 – 94 SNOWDONIA NATIONAL PARK AUTHORITY WEDNESDAY 26th APRIL 2017 Councillor E. Caerwyn Roberts (Gwynedd) (Chairman) PRESENT: Members appointed by Gwynedd Council Councillors Elwyn Edwards, Thomas G. Ellis, Alwyn Gruffydd, Craig ab Iago, John Pughe Roberts, Dyfrig Siencyn; Members appointed by the Welsh Government Ms. Tracey Evans, Mrs. M. June Jones, Mrs. Marian W. Jones, Mr. Ceri Stradling, Mr. Owain Wyn; Officers Mr. Emyr Williams, Mr. G. Iwan Jones, Mr. Jonathan Cawley, Mr. Dafydd Edwards, Mrs. Sian Griffiths, Mrs. Anwen Gaffey. Apologies Councillors Aeron M. Jones, Sion W. Jones, Ifor Glyn Lloyd, John MacLennan, Elizabeth Roberts. 1. Chairman’s Announcements (1) the Chairman referred to the recent death of Mrs. Mary Taylor, former Chair of the Brecon Beacons National Park Authority. He advised that a Memorial Service will be held at St. Mary’s Church in Abergavenny on Friday 26th May 2017 at 2.00 p.m. (2) the Chairman confirmed that the Review of Designated Landscapes in Wales report was still awaited. (3) the Chairman advised upon a meeting between officers from the Authority and officers from the National Grid, who had confirmed their commitment to undergrounding along the Dwyryd Estuary and surrounding areas. (4) the Chairman advised that revised guidelines for the appointment of Members had been adopted. (5) Bethan Wyn Jones, the Ecosystem and Climate Change Officer would be presenting Awards for the winners of the “Seeing Stars Snowdonia” photography competition on the rising of the Authority meeting. (6) the Chairman advised that one candidate had been unable to attend the first round of interviews for the Welsh Government vacancy left by Mr. David Roberts. This interview was being held this afternoon and the appointment would be made shortly. (7) the Chairman conveyed best wishes to all the Local Authority Members with contested seats at the upcoming Local Government election. 2. Public Question Time Members were informed that no public questions had been received. 1 3. Declaration of Interests Councillor A. Gruffydd declared both a personal and prejudicial interest in item 11 on the Agenda, under paragraphs 10 (2) (c) (i) and 12 (1) of the Code of Conduct for Members, and left the meeting whilst the matter was being discussed. Councillor E. Edwards declared both a personal and prejudicial interest in item 11 on the Agenda, under paragraphs 10 (2) (c) (i) and 12 (1) of the Code of Conduct for Members, and left the meeting whilst the matter was being discussed. Mr. Owain Wyn declared both a personal and prejudicial interest in item 11 on the Agenda, under paragraphs 10 (2) (c) (i) and 12 (1) of the Code of Conduct for Members, and left the meeting whilst the matter was being discussed. 4. Minutes The minutes of the Authority meeting held on 8th February 2017 were accepted and the Chairman signed them as a true record. 5. Matters for Information arising from the minutes There were no matters arising. 6. 2017 Audit Plan Submitted – The Wales Audit Office 2017 Audit Plan. Reported - The Director of Corporate Services presented the Audit Plan 2017 on behalf of the Wales Audit Office. He advised that any questions raised by Members would be forwarded to the Wales Audit Office for their response. Arising thereon, Members discussed:- - the recent Governance and Improvement Workshop hosted by Wales Audit Office, which some members thought should have been provided through the medium of Welsh. - the Chief Executive confirmed that the Wales Audit were aware of comparative costs in England and Scotland. RESOLVED to note the contents of the 2017 Audit Plan. 7. Corporate Plan 2017/18 Submitted – A report by the Director of Corporate Services together with a copy of the Corporate Plan 2017/18, for adoption. Reported – The Director of Corporate Services presented the report and Corporate Plan 2017/18. He outlined the amendments as recommended at the Performance and Resources Committee on the 15th March 2017. The Director of Corporate Services confirmed that:- - Communication Hubs were being established at Pen y Pass and Yr Ysgwrn, as were additional activities. 2 - Members will receive training to become ambassadors in the current year. RESOLVED to adopt the Corporate Plan 2017/18 and approve its publication in accordance with the guidelines. 8. Corporate Work Programme 2017-18 Submitted – A report by the Director of Corporate Services together with the Authority’s Corporate Work Programme for 2017-18. Reported – The Director of Corporate Services presented the report and Corporate Work Programme outlining the projects, initiatives and specific actions proposed in order to fulfil the Authority’s Improvement Objectives. Members considered the report and discussed the following in detail:- Health and Wellbeing - Members discussed the Well Being Assessments, currently being undertaken by the Local Service Boards, which will provide valuable data and opportunities to work in partnership to develop projects and access funding. - the Chief Executive advised that the Gwynedd & Mon Service Board has elected to work in partnership. Their well-being assessment has identified the environment as being significant, with an obvious role for the National Park and Areas of Outstanding Natural Beauty. The Authority has only been asked to comment on the Conwy and Denbigh Assessment. - the Director of Planning and Land Management advised that while the County Council has the statutory responsibility for footpaths, the Authority was prepared to work in partnership on footpaths which are important to the National Park, to avoid duplication. A report will be submitted to Members in due course. RESOLVED to note the report and formally adopt the Corporate Work Programme as a working document for 2017-18 as submitted. 9. Members’ Working Group Reports Submitted – Reports of the Members’ Working Group meetings held on 18th January and 1st March 2017. RESOLVED to note the reports. 10. Yr Ysgwrn Fundraising Trust Submitted – A report by the Ysgwrn Project Manager for Members to consider establishing a trust to raise funds for Yr Ysgwrn. Reported – The Ysgwrn Project Manager gave a short presentation on the work at Yr Ysgwrn to date and Members were advised of the proposed timetable for completion of the work and the re-opening of Yr Ysgwrn. Members welcomed the report and made the following observations:- the Authority should take up the Funding Group’s offer of assistance to develop a Fundraising Plan. 3 would the Fundraising Trust meet future staff costs currently met by the Heritage Lottery? Officers advised that this was not the intention and would depend on the success of the trust in future. the Chief Executive confirmed there were two more years of lottery funding until completion of the present Business Plan. the advantages/disadvantages of the four models allowed by the Charity Commission were discussed in detail, and Members agreed that the Authority should aim for the Charitable Incorporated Organisation (CIO) – Foundation model, which would focus on Yr Ysgwrn. officers were still working on the costs associated with establishing a Trust and assumptions about the minimum amount the Trust hopes to raise per annum. officers anticipated that a significant source of income would be gifts in wills. the next step was to develop a business plan to enable Yr Ysgwrn to run independently of HLF money. Members felt that if this can’t be achieved, the project will have failed. Money raised by the Charity would be over and above what was needed to run Yr Ysgwrn and for specific conservation work on projects. the relationship between the Trust and the Authority was important and principles should be set within sound guidelines. RESOLVED to note the report and accept the recommendations as set out in the ‘Funding Centre’ report to:- (1) agree to establish a Charitable Incorporated Organisation (CIO) – Foundation model on the grounds that its main purpose would be to raise funds for supporting and developing Yr Ysgwrn as a long- term museum; (2) authorise the Project Manager, with the support of The Ysgwrn Project Group, to proceed to establish the charity, agree the final governance document, identify and ensure an independent chairman for the trust, and to complete the application to the Charity Commission in order to register the charity; (3) nominate either the Chief Executive or the Corporate Director, the decision to be made by officers, together with Mr. Owain Wyn as the Authority Member to act as basic trustees for the charity when it is created. 11. Annual Report of the Independent Remuneration Panel for Wales Submitted – A report by the Director of Corporate Services to discuss the Annual Report of the Independent Remuneration Panel for Wales. Reported – The Director of Corporate Services presented his report and Members discussed the options available to them. RESOLVED 1. to note the report. 2.
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