To send correspondence to Mayor and members of Council in relation to this Council agenda, please use the following email address: [email protected]
Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: • Improves the economic, environmental and social well-being for present and future generations; • Encourages and fosters community involvement; • Enhances the small, friendly, caring character of the community; • Maintains an open, accountable and effective operation; and • Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses.
NOTICE: That a regular meeting of Bowen Island Municipal Council will be held at Municipal Hall, 981 Artisan Lane on Monday, July 10, 2017 at 7:15 PM for the transaction of business listed below.
Hope Dallas, Deputy Corporate Officer
REVISED AGENDA Regular Council Meeting Monday, July 10, 2017
(REVISED TO INCLUDE LATE ITEMS & ON-TABLE ITEMS)
Page Timing OPENING OF COUNCIL MEETING 7:15 PM 1. APPROVAL OF AGENDA
1.1 Introduction of Late Items
Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the July 10, 2017 regular Council meeting.
2. PUBLIC COMMENTS (15 min) Public Comment is an opportunity for members of the Public to comment regarding items on the agenda or any other comments or issues they may wish to bring to Council’s attention. If you wish to submit any written material to accompany your comments, please ensure it is provided to the Minute-Taker at the same time as you sign up to address Council. All written documentation will then be provided to each Member of Council and will form part of the formal record.
Bowen Island Municipality July 10, 2017 Regular Council Meeting Page 1 of 177
3. CONSENT AGENDA 7:30 PM (5 min) Note: Council members may adopt in one motion all recommendations appearing on the Consent Agenda, or prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict with an item.
Recommendation: That Council approve the items as outlined in the July 10, 2017 Consent Agenda.
START OF CONSENT AGENDA
ADOPTION OF MINUTES
3.1 Minutes of the regular Council meeting held June 26, 2017. 7 - 13
Recommendation: That the minutes of the regular Council meeting held June 26, 2017 be adopted.
3.2 Minutes of the Committee of the Whole meeting held June 26, 2017 14 - 15
Recommendation: That the minutes of the Committee of the Whole meeting held June 26, 2017 be adopted.
BYLAWS
3.3 Daniel Martin, Island Community Planner re: Detached Secondary Suites 16 - 47 Bylaw No.413 & 414, 2017
Recommendation: That Bylaw No.413, 2016 cited as "Bowen Island Municipality Official Community Plan Bylaw No.282, 2010, Amendment Bylaw No.413, 2016" and Bylaw No.414, 2016 cited as "Bowen Island Municipality Land Use Bylaw No. 57, 2002, Amendment Bylaw No. 414, 2017" be finally adopted.
a. Secondary Suites Applicant Guide 48 - 51
STAFF REPORTS
3.4 Kristen Watson, Manager of Finance re: 2016 Council Remuneration 52 - 53 Report, dated July 4, 2017
Recommendation: Provided for Council's information.
Bowen Island Municipality July 10, 2017 Regular Council Meeting Page 2 of 177
3.5 Tess Taylor, Bylaw Services Officer re: Noise Exemption: Cady House 54 - 58 Party, dated July 7, 2017
Recommendation: That Council approve the application made by Fitch Cady for an exemption to Noise Control Bylaw No. 108, 2004 for a private outdoor event to be held at 1335 Mt. Gardner Road on July 22, from 7:00pm to 11:59pm.
REPORTS OF COMMITTEES, COW, COMMISSIONS
3.6 Minutes of the Board of Variance meeting held June 21, 2017 59 - 62 (no recommendations for Council's consideration)
3.7 Minutes of the Finance Advisory Committee meeting held June 14, 2017 63 - 66 (no recommendations for Council's consideration)
3.8 Minutes of the Parks, Trails and Greenways Advisory Committee held 67 - 71 June 13, 2017 (Recommendations regarding the Grafton Lake Lands Development will be dealt with through a staff report at a future meeting.
a. Comments from the Manager of Parks & Environment re: Noah's 72 Barque Dog Agility Classes, dated June 21, 2017
Recommendation: That Council authorize the owner of Noah’s Barque to utilize municipal land for the purposes of instructing dog agility classes at Seymour Bay Park for two hours a week over a six week duration in August and September 2017.
3.9 Minutes of the Recreation & Community Services Commission meeting 73 - 74 held June 22, 2017 (no recommendations for Council's consideration)
3.10 Minutes of the Transportation Advisory Committee meeting held June 75 - 78 27, 2017 (no recommendations for Council's consideration)
INFORMATION ITEMS
Recommendation: That Council receive the information as outlined in section 12 of the June 26, 2017 regular Council meeting agenda.
END OF CONSENT AGENDA
4. DELEGATIONS Nil.
Bowen Island Municipality July 10, 2017 Regular Council Meeting Page 3 of 177
5. BUSINESS ARISING FROM MINUTES
5.1 Emma Chow, Island Community Planner 1 re: Temporary Use Permit 79 - 99 7:35 PM (TUP-01-2017): 1441 Adams Road, dated June 30, 2017 (10 min)
Recommendation: That Council issue Temporary Use Permit TUP-01-2016 to Raef Grohne for 1441 Adams Rd, legally described as Lot Q, LMP 4859, Block C, DL 492 for a one-year period.
a. Sue Williams re: Temporary Use Permit for 1441 Adams Road, 100 dated July 3, 2017
b. Cris Delano re: 1441 Adams Road TUP Application, dated July 10, 101 2017
6. BYLAWS (dealt with under the Consent Agenda) 7. STAFF REPORTS Nil. 8. CORRESPONDENCE
8.1 Enrique Sanchez, Planning Forester, British Columbia Timber Sales re: 102 - 104 7:45 PM Bowen Island Forest Development, dated June 14, 2017 (15 min)
a. July 7, 2017 Undercurrent Ad - BC Timber Sales Chinook 105 Proposed Forest Stewardship Plan
b. July 9, 2017 Aubin van Berckel letter re: Opposition to logging on 106 Bowen Island
c. July 10, 2017 Nerys Poole letter to Council re: Opposition to 107 logging on Bowen Island
d. July 10, 2017 Nerys Poole letter to Mr. Sanchez re: Potential 108 logging on Bowen Island
e. July 10, 2017 Andre H. Chollat & Anne Franc de Ferriere letter in 109 opposition to logging on Bowen Island
9. REPORTS OF COMMITTEES, COW, COMMISSIONS
9.1 Councillor Sue Ellen Fast re: Coastal Douglas Fir Conservation 110 - 114 8:00 PM Partnership, dated July 4, 2017 (10 min)
Recommendation: That Council endorse joining the Coastal Douglas Fir Conservation Partnership (DCFCP) by signing the Statement of Cooperation associated with the CDFCP.
Bowen Island Municipality July 10, 2017 Regular Council Meeting Page 4 of 177
10. NEW BUSINESS
10.1 Councillor Sue Ellen Fast re: Adapting to Climate Change - Water 115 - 116 8:10 PM Treatment Plant, dated July 3, 2017 (10 min)
Recommendation: That Council refer the 2016 Climate Projections for Metro Vancouver and 2017 Climate Projections for the Capital Region reports to staff for reference in planning the Cove Bay Water Treatment Plant location and design.
10.2 Metro Vancouver Director, Councillor Nicholson re: Update to Council on 8:20 PM Metro Vancouver business (verbal report) (5 min)
10.3 Islands Trust Municipal Trustees Fast and Morse re: Update to Council on 8:25 PM Islands Trust business (verbal report) (5 min)
10.4 Any other new business 8:30 PM (5 min)
11. ITEMS REMOVED FROM THE CONSENT AGENDA 8:35 PM (5 min)
12. INFORMATION ITEMS 8:40 PM (5 min) Note to members of the Public: if your correspondence is referenced in this section below and you wish to speak to Council regarding such, you are welcome to appear during our "Public Comment" section near the beginning of this agenda
12.1 Department Statistics:
a. Building Department Statistics June 2017 117 - 118
b. Fire Department Incident Report June 2017 & Year-to-Date 119 - 120
12.2 Carolyn McDonald, Emergency Social Services Director re: Bowen Island 121 - 124 ESS Newsletter, July & August 2017
12.3 Gordon Reid re: Air B and B- Experiences of other Municipalities, dated 125 - 127 June 28, 2017
a. Response from Mayor Murray Skeels, dated June 28, 2017 128 - 132
12.4 Ellen MacIntosh, General Manager, Ruddy Potato re: Traffic/Pedestrian 133 Safety Control on Village Drive, dated June 28, 2017 (this has been dealt with through staff)
12.5 Peter Luckham, Chair, Islands Trust Council & Clare Frater, Director, Trust 134 - 143 Area Services re: Community Stewardship Awards Recipients Recognized by Islands Trust Council, dated June 22, 2017
Bowen Island Municipality July 10, 2017 Regular Council Meeting Page 5 of 177
12.6 Metro Vancouver re:
a. Metro Vancouver re: June 23, 2017 Board In Brief 144 - 150
b. Metro Vancouver's Chair Update, dated June 29, 2017 151 - 173
12.7 TransLink re: Transit Fare Increase, dated June 28, 2017 174 - 175
12.8 David W. Guscott, President & CEO, E-Comm 9-1-1 re: 2016 Annual 176 Report, dated June 23, 2017 Link to report: https://www.ecomm911.ca/news-events/documents/E- Comm-2016-Annual-Report.pdf
12.9 July 10, 2017 Owen Plowman letter re Intersection adjustment at Village 177 Drive and Dorman Road
13. QUESTION PERIOD 8:45 PM (10 min) 14. ADJOURNMENT 8:55 PM
Bowen Island Municipality July 10, 2017 Regular Council Meeting Page 6 of 177 Regular Council Meeting June 26, 2017
DRAFT BOWEN ISLAND MUNICIPALITY A video recording of this meeting may be viewed at the following link: Monday, June 26, 2017 Regular Council Meeting
Minutes of the Regular Meeting of Bowen Island Municipal Council held Monday, June 26, 2017 at 9:30 AM at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C.
COUNCIL IN ATTENDANCE Mayor Murray Skeels Councillor Gary Ander Councillor Sue Ellen Fast Councillor Michael Kaile Councillor Melanie Mason Councillor Alison Morse Councillor Maureen Nicholson
STAFF IN ATTENDANCE Kathy Lalonde, Chief Administrative Officer Hope Dallas, Deputy Corporate Officer (Minute Taker) Kristen Watson, Manager of Finance* Bob Robinson, Public Works Superintendent* Emma Chow, Island Community Planner 1* Shauna Jennings, Manager of Recreation* Bonny Brokenshire, Manager of Parks & Environment* Ian Thompson, Fire Chief*
OTHERS IN ATTENDANCE 3 Members of the Public* (* Denotes partial attendance)
OPENING OF COUNCIL The Mayor called the meeting to order at 9:30 AM.
MEETING APPROVAL OF AGENDA It was Moved and Seconded RES#17-230 That Council approve the agenda for the June 26, 2017 regular Council meeting with the addition of the following items: • Item 5.1a: PowerPoint Presentation re: DVP-04-2017. CARRIED UNANIMOUSLY
PUBLIC COMMENTS Nil.
Page 1 of 7 Page 7 of 177 Regular Council Meeting June 26, 2017
CONSENT AGENDA It was Moved and Seconded RES#17-231 That Council approve the items as outlined in the June 26, 2017 Consent Agenda with the removal of the following items: • Item 3.3: Crown Land Referral (CLR-02-2017) • Item 3.4: Capacity of Snug Cove Sewer System Capacity • Item 3.5: Woods Road Testing (item 3.4 & 3.5 dealt with under staff reports) • Item 12.1: Letter from MP Pamela Goldsmith-Jones re: Woodfibre LNG. CARRIED UNANIMOUSLY
START OF CONSENT AGENDA
ADOPTION OF MINUTES
Minutes of the regular That the minutes of the regular Council meeting held June 12, 2017 Council meeting held June be adopted. 12, 2017. RES#17-232
BUSINESS ARISING FROM MINUTES
Emma Chow, Island That Council defer consideration of TUP-01-2017 for assembly use for Community Planner 1 re: 1441 Adams Road, legally described as Lot Q, LMP 4859, Block C, DL Temporary Use Permit (TUP- 492 to the July 10, 2017 meeting of Council. 01-2017) RES#17-233
STAFF REPORTS
Shauna Jennings, Manager of Council received the Turf Infill Purchase report for information. Recreation and Community Services re: Turf Infill Purchase, dated June 14, 2017
Tess Taylor, Bylaw Services That Council approve the application made by Jewal Maxwell for Officer re: Noise Exemption: Steamship Days for an exemption to Noise Control Bylaw No. 108, Steamship Days 2017, dated 2004 for a public outdoor event to be held on the USSC Lawn, 431 June 15, 2017 Bowen Trunk Road, from 11:30am to 5:00pm July 9, 2017. RES#17-234
Hope Dallas, Deputy Chief That Council approve the following question to be used in the Election Officer re: Approval referendum for the New Fire Hall and Emergency Operations Centre: of Referendum Question, “Are you in favour of the Council of Bowen Island Municipality dated June 22, 2017 enacting Bowen Island Municipality Loan Authorization (Main Fire RES#17-235 Hall and Emergency Operations Centre) Bylaw No. 441, 2017, which authorizes the Bowen Island Municipality to borrow a sum not to exceed $3,000,000 to construct a new Main Fire Hall and Emergency Operations Centre?”.
Page 2 of 7 Page 8 of 177 Regular Council Meeting June 26, 2017
CORRESPONDENCE
Karen Dubord re: That Council refer the letter from Karen Dubord, dated June 16, 2016, Intersection of Miller and to Public Works, Planning and the Fire Department for comment and Government Roads, dated report back to Council. June 16, 2017 RES#17-236
REPORTS OF COMMITTEES, COW, COMMISSIONS
Minutes of the Advisory (recommendation regarding DP-09-2017 to be dealt with through Design Panel meeting held staff) June 5, 2017
Minutes of the Cove Bay (recommendations regarding Grafton Lake Lands to be dealt with Water System Local Advisory through the Island Community Planner's staff report at a future Committee meeting held meeting) June 1, 2017
Minutes of the Economic (no recommendations for Council's consideration) Development Committee meeting held June 9, 2017
Minutes of the Emergency (no recommendations for Council's consideration) Program Executive Committee meeting held May 30, 2017
Minutes of the Emergency (no recommendations for Council's consideration) Program Management Committee meeting held June 7, 2017
Resignation from the That Council accept the resignation of Andrea Little from the Recreation and Community Recreation and Community Services Commission; and Services Commission That a thank-you letter be sent acknowledging her service. RES#17-237
Minutes of the Snug Cove (no recommendations for Council's consideration) Improvements Working Group meeting held June 12, 2017
Minutes of the (recommendation dealt with at the June 12th Council meeting) Transportation Advisory Committee meeting held May 31, 2017
INFORMATION ITEMS That Council receive the information as outlined in section 12 of the RES#17-238 June 26, 2017 regular Council meeting agenda.
Page 3 of 7 Page 9 of 177 Regular Council Meeting June 26, 2017
NEW BUSINESS
Appointment of Signatory for That Shayle Duffield, Senior Accountant be added as a signing First Credit Union Bank authority for the chequing and investment accounts held at the First Account Credit Union and the Municipal Finance Authority. RES#17-239
Move to a closed meeting That Council move to a closed meeting immediately following the RES#17-240 regular Council meeting to discuss items pursuant to Section 90(1)(c)(i)&(k) of the Community Charter: (c) labour relations or other employee relations; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality, if they were held in public.
END OF CONSENT AGENDA
DELEGATIONS Nil.
BUSINESS ARISING FROM
MINUTES Daniel Martin, Island The Island Community Planner 1 presented a staff report and Community Planner re: PowerPoint Presentation regarding a Development Variance Permit Development Variance application for property located at 1174 Miller Road. Discussion Permit (DVP-04-2017): 1174 ensued. Miller Road, dated June 20, 2017
RES#17-241 It was Moved and Seconded That Council amend DVP-04-2017 to remove the variance to parking regulations, and That Council issue Development Variance Permit DVP-04-2017 as amended to Christiaan Venter, Nova Pon & Mary Jane Pon for 1174 Miller Road, legally described as Lot A, Plan 13918, District Lot 1628, PID 004-293-479. CARRIED UNANIMOUSLY
Councillor Melanie Mason re: Councillor Mason referenced a draft letter to TransLink regarding Draft Letter to TransLink re: concerns with the planned changes to the 257 bus schedule. 2017 Summer Service Discussion ensued. Changes, dated June 21, 2017
RES#17-242 It was Moved and Seconded That staff send a letter, on behalf of Council, to TransLink regarding the 2017 Summer Service Changes, as discussed at the June 26, 2016 Council meeting. CARRIED UNANIMOUSLY
Page 4 of 7 Page 10 of 177 Regular Council Meeting June 26, 2017
BYLAWS Nil.
STAFF REPORTS Bob Robinson, Public Works The Public Works Superintendent presented a staff report outlining Superintendent re: 2017 recommendations for awarding contracts for summer road paving Roads Rehabilitation Program and chip seal surface treatment. Discussion ensued. Contract Awards, dated June 15, 2017
RES#17-243 It was Moved and Seconded Whereas Council approved $262,000 for the 2017 Roads Rehabilitation program in the 2017 Five Year Financial Plan; Therefore, be it resolved that Council approve the awards of • BIM-IT-2017-150 Grafton Road Full Depth Reclamation Schedule ‘B’ from Harding Rd. to 1045 Grafton Rd. to BA Blacktop in the amount of $99,820.90 + GST; and • BIM-IT-2017-130 Chip Seal Surface Treatment Eagle Cliff and Hood Point Rd. to Shades Tankers (1976) Ltd. in the amount of $131,612.25 + GST. CARRIED UNANIMOUSLY Bob Robinson, Public Works The Public Works Superintendent provided an informational report to Superintendent re: Capacity Council regarding the capacity of the Sewer Treatment Plant, of the Snug Cove Sewer including an assessment of current and planned future capacity Capacity Analysis, dated June requirements. Discussion ensued. 2, 2017 Staff also advised that the operation of the sewer system will be managed in-house by utilities staff as of the end of September 2017.
RES#17-244 It was Moved and Seconded That Council refer the issue of remaining sewer capacity to the Snug Cove Sewer System Local Advisory Committee for comment and report back to Council. CARRIED UNANIMOUSLY
Bob Robinson, Public Works The Public Works Superintendent provided an informational report to Superintendent re: Woods Council regarding a geotechnical engineering study conducted on Road Testing, dated June 15, Woods Road to determine structural adequacy and to confirm 2017 consistency of the existing road. Discussion ensued.
RES#17-245 It was Moved and Seconded That Council receive the Woods Road Testing report, dated June 15, 2017 for information. CARRIED UNANIMOUSLY
Page 5 of 7 Page 11 of 177 Regular Council Meeting June 26, 2017
Jennifer McGowan, CAO Lalonde presented a staff report on behalf of the Emergency Emergency Program Program Coordinator regarding steps required to restore night air Coordinator re: Restoration ambulance service to Bowen Island. Discussion ensued. of Night Air Ambulance Service, dated June 15, 2017
RES#17-246 It was Moved and Seconded That Council refer the following recommendation to the Emergency Program Executive Committee for comment and report back to Council: "Whereas the ability to transport patients via air ambulance at night is a critical part of emergency medical care; and Whereas BC Ambulance has revoked night air ambulance service to Bowen Island; and Whereas an aerodrome consultant is required to establish a safe and appropriate location for night landings; Therefore be it resolved that Council direct staff to issue a Request For Proposals for an aerodrome consultant to be funded from the Council Contingency Fund." CARRIED UNANNIMOUSLY
Kristen Watson, Manager of The Manager of Finance presented a staff report to Council Finance re: 2016 Statement containing the 2016 Statement of Financial Information. of Financial Information, dated June 22, 2017
RES#17-247 It was Moved and Seconded That Council approve the 2016 Statement of Financial Information prepared by the Financial Officer and presented to Council at the June 26, 2017 Council meeting. CARRIED UNANIMOUSLY
CORRESPONDENCE (dealt with under the Consent Agenda)
REPORTS OF COMMITTEES, (dealt with under the Consent Agenda) COW, COMMISSIONS
NEW BUSINESS
Metro Vancouver Director, Director Nicholson provided an update on the recent Metro Councillor Nicholson re: Vancouver Board meeting held June 23, 2017, specifically referencing Update to Council on Metro two reports: Vancouver business • The Regional Planning Municipal Liaison Program and Services (Page 122); and • Community Land Trusts for Affordable Housing (Page 125).
Page 6 of 7 Page 12 of 177 Regular Council Meeting June 26, 2017
Islands Trust Municipal Trustees Fast and Morse provided an update on the recent Islands Trustees Fast and Morse re: Trust Council meeting held on Lasqueti Island, including: Update to Council on Islands • Two Bowen Islanders received Community Stewardship Trust business Awards. • Well-owners Workshop being held on Bowen on August 10th. • Financial Statements received and approved. • Executive Committee authorized funding to hire consultant to re-write vision statement. • Species at Risk and Marine Protection Tool sessions were highly valuable. Trustees will circulate reports to Council.
ITEMS REMOVED FROM THE
CONSENT AGENDA Daniel Martin, Island Council received a staff report from the Island Community Planner Community Planner re: regarding a Crown Land Referral for property located at 264 Jason Crown Land Referral (CLR-02- Road. Discussion ensued. 2017): 264 Jason Road, dated June 21, 2017
RES#17-248 It was Moved and Seconded Whereas Bowen Island Municipality has received a referral from Ministry of Forestry, Land and Natural Resource Operations for Crown Land Application File No. 2411842 located at 264 Jason Road; Therefore be it resolved that Council direct staff to indicate that Bowen Island Municipality recommends refusal of the private moorage tenure as it does not provide confirmation from a qualified professional that the private moorage facility does not negatively impact eelgrass meadows, kelp beds, clam beds, or mussel beds. CARRIED UNANIMOUSLY
Honourable Pamela Councillor Fast referenced a letter from MP Pamela Goldsmith-Jones Goldsmith-Jones, MP, West regarding an update on WoodFibre LNG, specifically that the Vancouver-Sunshine Coast- Canadian Environmental Assessment Office is working to develop an Sky to Sky Country re: online tool for monitoring compliance, which should be available for Response from MP Jonathan feedback later this summer. Wilkinson re Woodfibre LNG, dated May 30, 2017
QUESTION PERIOD Nil.
ADJOURNMENT By unanimous consent, the meeting adjourned at 11:00 AM.
Certified Correct:
______Murray Skeels, Hope Dallas, Mayor Deputy Corporate Officer
Page 7 of 7 Page 13 of 177 Committee of the Whole Meeting June 26, 2017
DRAFT BOWEN ISLAND MUNICIPALITY A video recording of this meeting may be viewed at the following link: June 26, 2017 Committee of the Whole Meeting
Minutes of the Committee of the Whole meeting of Bowen Island Municipal Council held Monday, June 26, 2017 at 12:00 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C.
COUNCIL IN ATTENDANCE Mayor Murray Skeels Councillor Gary Ander Councillor Sue Ellen Fast Councillor Michael Kaile Councillor Melanie Mason Councillor Alison Morse Councillor Maureen Nicholson
STAFF IN ATTENDANCE Kathy Lalonde, Chief Administrative Officer Hope Dallas, Deputy Corporate Officer (Minute Taker) Bonny Brokenshire, Manager of Parks & Environment* Carla Skuce, Parks Technician*
OTHERS IN ATTENDANCE 7 members of the public* (* denotes partial attendance)
OPENING OF COUNCIL The Mayor called the meeting to order at 12:17 PM.
MEETING APPROVAL OF AGENDA It was Moved and Seconded RES#17-249 That Council approve the agenda for the June 26, 2017 Committee of the Whole meeting. CARRIED UNANIMOUSLY
DELEGATIONS
Fiona MacRaild, Senior Fiona MacRaild, Senior Intergovernmental Policy Advisor, Marine and Intergovernmental Policy First Nations Issues, Islands Trust presented Council with an overview Advisor, Marine and First of the 37 First Nation bands within Howe Sound and the Gulf Islands, Nations Issues, Islands Trust followed by a presentation of the historical background of the re: Overview of First Nations nations. and the Gulf Islands Fiona offered to assist Bowen Island in its efforts of reconciliation and relationship building, and suggested as a starting point to prioritize working with surrounding groups, specifically reading and understanding their treaties.
Page 1 of 2 Page 14 of 177 Committee of the Whole Meeting June 26, 2017
ADJOURNMENT By unanimous consent, the meeting adjourned at 1:20 PM.
Certified Correct:
______Murray Skeels, Hope Dallas, Mayor Deputy Corporate Officer
Page 2 of 2 Page 15 of 177
To: Mayor Skeels and Council
From: Daniel Martin, Island Community Planner
Date: July 4, 2017 Meeting Date: July 10, 2017
Subject: Detached Secondary Suites File No. RZ-02-2017
RECOMMENDATION That Bylaw No. 413 2016 cited as “Bowen Island Municipality Official Community Use Bylaw No. 57, 2002, Amendment Bylaw No 413 2016” be reconsidered and finally adopted;
That Bylaw No. 414 2016 cited as “Bowen Island Municipality Land Use Bylaw No. 57, 2002, Amendment Bylaw No. 414 2016” be reconsidered and finally adopted; and
That Council direct staff to report to Council on a quarterly basis regarding the number of detached secondary suite applications received and processed by staff.
PURPOSE To provide Council with information regarding bylaws to amend the Official Community Plan and the Land Use Bylaw for adoption.
BACKGROUND On May 29th, 2017 Council gave Third Reading to Bylaws 413 & 414, and referred Bylaw No. 413 to the Islands Trust for approval prior to consideration of adoption. Council also directed staff to prepare an applicant guide for secondary suites.
Full background on the Detached Secondary Suite bylaws and results of consultations are available in the Third Reading report on the May 29th, 2016 Council Agenda.
ISLAND TRUST RESPONSE
In response to the referral of Bylaw No. 413, the Islands Trust Executive Committee met on June 7, 2017. The Committee resolved as follows:
‘THAT the Islands Trust Executive Committee approve Bylaw No. 413, cited as “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010, Amendment Bylaw No. 413, 2016” under Section 38 of the Islands Trust Act.’
The full response from the Islands Trust is attached to this report.
Page 16 of 177 APPLICANT GUIDE Planning staff met with the Communications Team to review a draft Applicant Guide for Secondary Suites. Guide is attached to this report and will be provided on the website and at the Building Desk to help owners and builders understand the requirements and regulations around secondary suites (both attached and detached).
FINANCIAL IMPLICATIONS Increased residential buildings may increase the valuation of properties with a detached secondary suite. This may reduce potential taxes on properties without additional buildings.
COMMUNICATION STRATEGY Notice of any Council decision will be recorded in the minutes and included in the Council Meeting In Brief. After adoption of these bylaws, Planning staff will work on ways to educate builders and owners about the regulations and process for building a detached secondary suite.
Staff recommend that applications for detached secondary suites be monitored and reported to track impact of these changes. Staff may recommend amendments to the regulation of secondary suites as appropriate.
SUMMARY Staff recommend that Council adopt Bylaws 413 & 414.
ALTERNATIVES Council has the following options available: 1. Adopt Bylaws No. 413 & 414; 2. Refer Bylaws 413 & 414 to staff for further information; or 3. Other options as determined by Council.
Attachments and References: Attachment 1 – Amendment Bylaw No. 413, 2017 Attachment 2 – Amendment Bylaw No. 414, 2107 Attachment 3 – Islands Trust Response dated June 8, 2017 Attachment 4 – Applicant Guide
SUBMITTED BY: ______Daniel Martin Island Community Planner
REVIEWED/APPROVED BY: ______Kathy Lalonde Chief Administrative Officer
Planning ☒
Page 17 of 177 BOWEN ISLAND MUNICIPALITY BYLAW NO. 413, 2016
A Bylaw to amend Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010
WHEREAS the Council of Bowen Island Municipality wishes to allow the construction of Detached Secondary Suites on Bowen Island to serve as an additional form of housing;
NOW THEREFORE, the Council of Bowen Island Municipality in open meeting assembled enacts as follows:
1.0 CITATION 1.1 That this bylaw may be cited for all purposes as the “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016”.
2.0 AMENDMENTS That “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010” be amended as follows: 2.1 That Section 3.3.1 General Land Use Management Principles, Principle 3 be amended to add a phrase “and detached secondary suites” to the footnote, so that Principle 3 reads as follows: “Principle 3 Notwithstanding the potential to adjust the distribution and location of dwelling units on the island, the overall number of primary dwelling units anticipated in the 1996 OCP will remain the same19. 19Note: The total number of units may vary to reflect the creation of secondary suites and detached secondary suites, allowed in all residential areas, and the policies of this Plan regarding development of affordable, rental and special needs housing in Snug Cove.”
2.2 That Section 3.4.1 General Land Use Management, Policy 129 be amended to add a phrase “and detached secondary suites” to the footnote, so that Policy 129 reads as follows: “The provision of multi-dwelling units will be achieved through density re-allocation – there will be no overall increase in the total number of primary dwelling units than was anticipated in the 1996 OCP25. 25Note: The total number of units may vary to reflect the creation of secondary suites and detached secondary suites, allowed in all residential areas, and the policies of this plan regarding development of affordable, rental and special needs housing in Snug Cove village centre.“ Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 1 of 5 Page 18 of 177 2.3 That Section 3.4.3 Rural Residential Land Use Management, Policy 143 be amended to add a phrase “and detached secondary suites” to the footnote, so that Policy 143 reads as follows: “Policy 143 Dwelling density will be limited to one dwelling unit per lot26 in the Rural Residential and Rural Residential e areas, except that the Municipality may consider rezoning proposals to allow for more than one single detached dwelling unit per lot if one of the following criteria were to apply:
• further subdivision of the parcel is impractical because of topography and the building density would not exceed the building density that could be created if the parcel was subdivided; • community amenities are provided that would otherwise be provided if the property were to be subdivided; or • the building density would not exceed the building density that could be created if the parcel was subdivided. In this instance regulations would be amended to preclude further subdivision. 26A secondary suite or a detached secondary suite is also permitted as “an accessory use” in the Land Use Bylaw. This is also referenced in the Housing Section of this OCP.”
2.4 That Section 7.1 Today’s Housing Context be amended by adding a sentence to the fifth paragraph, so that the paragraph reads as follows: “The Municipality took a significant step in 2006 to increase housing choice, through the adoption of an amendment to the Land Use Bylaw to allow for secondary suites as a “permitted accessory use” in all residential zones. To ensure that these suites remained rental, the Bylaw amendment included a provision that ensures that a secondary suite cannot be subdivided as a “strata lot”. Housing choice was further increased in 2016 through the adoption of an amendment to the Land Use Bylaw to allow for detached secondary suites as a “permitted accessory use” in all residential zones.”
2.5 That Section 7.2 Diversity and Affordable Housing, Policy 355 be amended by adding the phrase “or a detached secondary suite” in two locations, so that Policy 355 reads as follows: “Within Snug Cove Village, the following types of housing are supported: detached homes, detached homes with a secondary suite or a detached secondary suite, duplexes, and townhouses, multi-unit housing types, subject to the provisions of Section 3 of this OCP and the regulations of the Zoning Bylaw. Outside of Snug Cove Village, the following types of housing are supported: detached homes and detached homes with a secondary suite or a detached secondary suite, and small scale social housing, affordable housing, co-housing may be considered subject to other policies of this OCP.”
Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 2 of 5 Page 19 of 177 2.6 That Section 7.2 Diversity and Affordable Housing, Policy 364 be amended by adding the phrase “and detached secondary suites” so that Policy 364 reads as follows: “Other than secondary suites and detached secondary suites, the majority of affordable and special needs housing should be located within Snug Cove Village. If any other location is proposed, it will be easily accessible to public transit.”
2.7 That Appendix C Glossary of Terms is amended by adding a definition of “Secondary Suite, Detached”, to read as follows: ““Secondary Suite, Detached” means an additional living space within a lot that is separated from, and smaller than, the primary dwelling. A detached secondary suite is intended for the use of a separate household and contains its own entrance, cooking facilities and sanitary facilities.” 2.8 That Section 11.4 Development Permit Areas is amended by adding a new Development Permit Area as Section 11.4.8 Detached Secondary Suite Development Permit Area. Section 11.4.8 to read as follows:
11.4.8 Detached Secondary Suite Development Permit Area Purpose The Detached Secondary Suite Development Permit is designated under Section 488.1 (e) of the Local Government Act for the purpose of establishing objectives for the form and character of intensive residential development, in the form of detached secondary suites.
Area The areas designated on Schedule B-8 as the Detached Secondary Suite Development Permit Area. With respect to those areas of Bowen designated as Detached Secondary Suite Permit Area, no development permit is required under section 489 of the Local Government Act except for the construction of, addition to or alteration of a detached secondary suite.
Justification With respect to the special conditions or objectives that justify the designation, regulation of form and character of detached secondary suites will help incorporate detached secondary suites into existing residential neighbourhoods by maintaining neighbourhood character and minimizing potential impacts to adjacent neighbours. Guidelines Guidelines will be adopted as an amendment to the Land Use Bylaw
Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 3 of 5 Page 20 of 177
2.9 That Schedule B-8 – Detached Secondary Suite Development Permit Area, attached as Schedule 1 to this bylaw, be inserted immediately following Schedule B-7 Cowan Point Lands Development Permit Area
3.0 SEVERABILITY
3.1 If a portion of this Bylaw is found invalid by a court, it will be severed and the remainder of the Bylaw will remain in effect.
READ A FIRST TIME this 25th day of July, 2016.
READ A SECOND TIME this 27th day of February, 2017
PUBLIC HEARING this 24th day of April, 2017
READ A THIRD TIME this 29th day of May, 2017
APPROVED BY THE EXECUTIVE COMMITTEE OF THE ISLANDS TRUST this 7th day of June, 2017
RECONSIDERED AND FINALLY ADOPTED this ______day of ______2017
______Murray Skeels Hope Dallas Mayor Deputy Corporate Officer
Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 4 of 5 Page 21 of 177
Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 5 of 5 Page 22 of 177
BOWEN ISLAND MUNICIPALITY BYLAW NO. 414, 2016
A Bylaw to amend Bowen Island Land Use Bylaw No. 57, 2002
WHEREAS, “Bowen Island Land Use Bylaw No. 57, 2002” establishes zoning classifications and regulations for land within the municipality; and
WHEREAS “Bowen Island Official Community Plan Bylaw No. 282, 2010” establishes a Development Permit Area for the regulation of detached secondary suite development; and
WHEREAS, Council wishes to amend Bowen Island Land Use Bylaw No. 57, 2002 to permit detached secondary suites as an accessory use in residential zones:
THEREFORE be it resolved that the Council for Bowen Island Municipality in open meeting assembled enacts as follows:
1.0 CITATION
1.1 This bylaw may be cited for all purposes as “Bowen Island Municipality Land Use Amendment Bylaw No. 414, 2016”.
2.0 DEFINITIONS
2.1 Bowen Island Municipality Land Use Bylaw No. 57, 2002 is amended by:
(a) adding the following definitions to Section 1.1 Definitions under Part 1 - INTERPRETATION:
““ACCESSORY RESIDENTIAL USE” means a detached secondary suite or a secondary suite”
and
“”SECONDARY SUITE, DETACHED” means a self-contained dwelling unit, located within an accessory building, that is secondary, incidental and associated with a primary detached dwelling on the same lot.”
(b) removing and replacing the definition of “SECONDARY SUITES” in Section 1.1 Definitions under Part 1 - INTERPRETATION with the following:
BIM Bylaw No. 414, 2016 Page 1 of 7 Page 23 of 177 “”SECONDARY SUITE” means a self-contained dwelling unit that is secondary, incidental and associated with a primary dwelling located within the same building.”
(c) removing and replacing the definition of “DWELLING, ATTACHED” in Section 1.1 Definitions under Part 1 - INTERPRETATION with the following:
““DWELLING, ATTACHED” means a building used for residential purposes that consists of two (2) or more primary dwelling units, and for the purposes of this Bylaw, includes supportive housing.“
(d) removing and replacing the definition of “DWELLING, DETACHED” in Section 1.1 Definitions under Part 1 - INTERPRETATION with the following:
““DWELLING, DETACHED” means a detached building used for residential purposes that consists of one (1) primary dwelling unit, and where permitted by this Bylaw, one secondary suite.”
3.0 AMENDMENTS
3.1 Bowen Island Municipality Land Use Bylaw No. 57, 2002 is amended by:
(a) deleting section 3.54 under Part 3 – General Regulations and replacing it with the following:
“ACCESSORY RESIDENTIAL USE
3.54 Where permitted in a zone, an accessory residential use shall comply with the following regulations:
1. not more than one (1) accessory residential use shall be permitted on a lot;
2. in addition to the parking requirements set out in Part 5 of this Bylaw, at least one parking space must be provided on the lot for each secondary suite or detached secondary suite;
3. no bed and breakfast or commercial guest accommodation is permitted on a lot that contains an accessory residential use;
4. a detached secondary suite shall not exceed a total floor area of 65 square metres plus 0.625% of lot area to a maximum of 115 square metres;
BIM Bylaw No. 414, 2016 Page 2 of 7 Page 24 of 177 5. the minimum size of lot on which a detached secondary suite may be located is 0.36 hectares;
6. a secondary suite shall not exceed a total floor area of 90 square metres; and
7. a secondary suite shall not occupy more than 40% of the habitable floor area of the primary detached dwelling.
(b) adding the following as section 3.55 under Part 3 – General Regulations:
3.55 Subject to the exemptions set out in Section 7.6 of this Bylaw, a development permit shall be required for the construction of, addition to or alteration of a detached secondary suite in those areas of Bowen Island designated under Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 as Detached Secondary Suite Permit Area and the issuance of such a development permit shall be subject to the guidelines set out in Section 7.6 of this Bylaw;
(c) with respect to the tables set out in sections 4.1.1(1)[RR1, RR2, RR3], 4.5.1(1) [SR1, SR2], 4.14.1 (1) [CD1], 4.15.1(1) [Area 1 and Area 2], 4.15.4(1) [Area 3 and Area 4], 4.16.1(1) [CD3], 4.17.1(1) [CD4], 4.19.1(1) [CD7], 4.20.1(1) [CD8], 4.21.1(1) [CD6], 4.22.1(1) [CD9], 4.24.1(1) [CD10] and 4.29.1(1) [CD17]:
(i) deleting the words “Secondary Suite” under “Accessory Use of Land, Buildings and Structures” and replacing them with the words “Accessory Residential Use”; and
(ii) replacing the words “Maximum number of dwellings on any lot” or “Maximum number of dwellings on any strata lot” and replacing them with “Maximum number of primary dwellings on any lot” or “Maximum number of primary strata dwellings on any lot”;
(d) adding the following row under “Permitted Buildings and Structures” in the table set out in section 4.2.1(1):
Dwelling, detached
(e) deleting the words “Dwelling, detached” under “Permitted Buildings and Structures” from the table set out in section 4.4.1(1);
(f) adding the word “sited” under “Conditions of Use” from the table set out in section 4.4.2(1) so that it reads as follow:
BIM Bylaw No. 414, 2016 Page 3 of 7 Page 25 of 177 “Dwelling use shall be sited on a floor above a permitted use”;
(g) deleting the table set out in 4.26.1(1) [CD12] and replacing it with the following:
Lot Coverage Sub Area Sub Area 1 2 Maximum combined lot coverage of all 300 m2 n/a buildings, structures, and impervious surfaces Number of Units and Site Areas Sub Area Sub Area 1 2 Maximum number of primary dwellings on any 1 1 lot Maximum number of primary dwellings 22 1 Maximum number of accessory secondary suites or 7 1 detached secondary suites Maximum number of accessory buildings on any 2 2 lot Maximum number of accessory buildings on any 1 1 lot that may be used for home occupation
Maximum size of all buildings, excluding garage and 230 m2 n/a uninhabited accessory buildings Despite subsections 3.54.6, and 3.54.7, maximum size 75 m2 75 m2 of detached secondary suite
Height Maximum height of a primary building or 9 9 structure (metres) Maximum height of an accessory building or 9 9 structure (metres)
Setbacks Minimum setback from side lot lines (metres) 3 3 Minimum setback from front lot lines (metres) 3 7.5 Minimum setback from rear lot lines (metres) 7.5 7.5
(h) deleting section 4.26.5(1) Definition of Accessory Residential Use.
3.4 Bowen Island Municipality Land Use Bylaw No. 57, 2002 is amended by adding a new Section 7.6 Detached Secondary Suites Development Permit Area as follows:
BIM Bylaw No. 414, 2016 Page 4 of 7 Page 26 of 177
“7.6 Detached Secondary Suite Development Permit Area
Information Note: The purposes of the Detached Secondary Suite Development Permit Area are to maintain neighbourhood character and minimize potential impacts to adjacent neighbours. Landscaping plays an important part in maintaining privacy, enhancing the visual aesthetics of the lot and character of the neighbourhood, as well as managing passive energy gain and water conservation.
Guidelines:
The following guidelines apply to the Detached Secondary Suite Development Permit Area:
Layout and Design
1) With respect to site layout, building orientation and design, the detached secondary suite shall:
a) Reflect the form and character of the primary dwelling in terms of design, scale and proportion and through appropriate choice of finishes, materials and colours.
b) Establish and maintain privacy with respect to the adjacent lots through the location and orientation of decks, external stairs, doors, windows and balconies.
Be sensitive to existing development on adjacent lots to minimize over view and shadowing, and to minimize impacts on established views.
c) Be unobtrusive and not compete visually with the primary dwelling unit.
Landscaping and Screening
2) Landscaping should blend with existing natural features to achieve site unity, coherence and balance.
3) Existing mature trees and significant landscape features on the property shall be kept wherever possible.
4) Alteration of existing grade and natural site features to accommodate the detached secondary suite should be minimized.
5) Private outdoor space such as a patio deck or garden area should include landscaping and screening to ensure privacy.
BIM Bylaw No. 414, 2016 Page 5 of 7 Page 27 of 177 6) Additional landscape screening between the detached secondary suite and neighbouring lots should be considered especially where the neighbouring lot has a primary dwelling that overlooks the detached secondary suite.
7) Landscape screening shall include a range of vegetation including but not limited to evergreen trees, hedges, bushes as well as ground cover vegetation like grasses and flowers. Vegetation should be native and drought tolerant.
8) Additional landscape and screening shall screen garbage storage areas from being directly viewed from the street or adjacent lots.
Exemptions:
9) A development permit shall not be required in the Detached Secondary Suite Development Permit Area for the following conditions:
a) Interior alterations to an existing detached secondary suite with an approved Detached Secondary Suite Development Permit that do not result in changes to the exterior;
b) Alterations that do not affect the exterior appearance of an existing detached secondary suite with an approved Detached Secondary Suite Development Permit including, but not limited to, replacement of siding; replacement of windows or doors, and repainting or re-staining the exterior;
c) Expansion of an existing detached secondary suite with an approved Detached Secondary Suite Development Permit, where the expansion does not increase the floor area by more than 10% of the original floor area, and any new addition complies with the terms of the approved Detached Secondary Suite Development Permit;
d) Replacement of a detached secondary suite with an approved Detached Secondary Suite Development Permit where the detached secondary suite was destroyed by natural causes and where the replacement complies with the terms of the approved Detached Secondary Suite Development Permit;
e) Creation of a detached secondary suite in an accessory building constructed with a valid Building Permit before December 2016
f) A detached secondary suite constructed a minimum of 30 metres from any lot line.
g) A detached secondary suite not exceeding 5 metres in height and constructed a minimum of 10 metres from any lot line.
BIM Bylaw No. 414, 2016 Page 6 of 7 Page 28 of 177 READ A FIRST TIME this 25th day of July, 2016;
READ A SECOND TIME this 27th day of February, 2017;
RE-READ A SECOND TIME AS AMENDED this 13th day of March, 2017;
PUBLIC HEARING held this 24th day of April, 2017;
READ A THIRD TIME this 29th day of May, 2017;
FINALLY ADOPTED this ____ day of ______, 2017.
______Murray Skeels Hope Dallas Mayor Deputy Corporate Officer
BIM Bylaw No. 414, 2016 Page 7 of 7 Page 29 of 177
200-1627 Fort Street, Victoria, BC V8R 1H8 Telephone (250) 405-5151 Fax (250) 405-5155 Toll Free via Enquiry BC in Vancouver 604.660-2421. Elsewhere in BC 1.800.663.7867 Email [email protected] Web www.islandstrust.bc.ca
June 8, 2017 Bylaw Amendment No. 413
Hope Dallas Bowen Island Municipality 981 Artisan Lane Bowen Island BC V0N 1G0 Email: [email protected]
Dear Hope Dallas:
Re: BIM – OCP Amendment No. 413
The Executive Committee of the Islands Trust Council met on June 7, 2017 to consider the Bowen Island Municipality Official Community Plan Amendment Bylaw No. 413 for approval under Section 38 of the Islands Trust Act. Please see attached for a copy of the Islands Trust staff report dated May 30, 2017 that was presented to the Executive Committee.
The Executive Committee resolved as follows:
‘THAT the Islands Trust Executive Committee approve Bylaw No. 413, cited as “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010, Amendment Bylaw No. 413, 2016” under Section 38 of the Islands Trust Act.’
Sincerely,
Shelley Miller Planner 1, Local Planning Services [email protected] 250-538-5611 cc: David Marlor, Local Planning Services Director, by email Emma Restall, Islands Trust Executive Coordinator, by email Daniel Martin, Bowen Island Planner, by email Emma Chow, Bowen Island Planner, by email
Attch: Islands Trust staff report – May 30, 2017
Page 30 of 177
REQUEST FOR DECISION
To: Executive Committee For the Meeting of:: June 7, 2017 From: Shelley Miller, Planner 1 Date: May 30, 2017
SUBJECT: BOWEN ISLAND – OCP AMENDMENT BYLAW NO. 413 – S.38(1) ISLANDS TRUST ACT
RECOMMENDATION: THAT the Islands Trust Executive Committee approve Bylaw No. 413, cited as “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010, Amendment Bylaw No. 413, 2016” under Section 38 of the Islands Trust Act.
DIRECTOR COMMENTS: Bowen Island Municipality has referred its Official Community Plan amendment Bylaw No. 413 to the Islands Trust Executive Committee for approval under Section 38.1 of the Islands Trust Act and S.14.1 of the Bowen Island Letters Patent. The Executive Committee commented on a draft of this OCP in August 2016, noting that based on information received at that time, the draft bylaw was not contrary to or at variance with the Islands Trust Policy Statement. A review by Islands Trust staff indicates that the proposed OCP amendment is consistent with the Islands Trust Policy Statement.
IMPLICATIONS OF RECOMMENDATION
ORGANIZATIONAL: None.
FINANCIAL: None.
POLICY: None.
IMPLEMENTATION/COMMUNICATIONS: Communication to Bowen Island Municipality before June 29, 2017 on the Executive Committee decision.
OTHER: None
1.0 BACKGROUND:
1.1 Bowen Island Municipality OCP Amendment Bylaw No. 413 – Background The Bowen Island Municipality is in the process of amending the Bowen Island Official Community Plan Bylaw No. 282, 2010 and the Bowen Island Municipality Land Use Bylaw (LUB) No. 57, 2002 in order to allow the construction of either an attached secondary suite or a detached secondary suite on residential properties larger than 0.36 ha on Bowen Island. The proposed bylaw amendments also establish a Development Permit Area to regulate the form and character of Detached Secondary Suites.
Bowen Island Municipality has completed various housing studies to address secondary suites (attached and detached) and residential use of accessory buildings on Bowen Island. The Affordable Housing Needs Assessment (2007), Affordable Housing Strategy (2007), and the Age Friendly Community Project (2009) were completed to identify and strategize how to provide a wider range of housingPage types 31 ofon 177 Islands Trust Request For Decision Page 1 Bowen Island. The 2007 Affordable Housing Strategy identified the legalization of accessory buildings for residential purposes to diversify housing options.
Proposed OCP Amendment Bylaw No. 413 The proposed OCP Amendment Bylaw No. 413 includes: Amending existing OCP policies to include the term ‘Detached Secondary Suites’ when ‘Secondary Suites’ are referenced. Adding a definition in the OCP for ‘Secondary Suites, Detached’. Adding a paragraph in the Today’s Housing Context section of the OCP providing historical information on Detached Secondary Suites on Bowen Island. Adding a new Development Permit Area for the form and character of detached secondary suites. The DPA guidelines will be located in the Land Use Bylaw.
The Executive Committee first reviewed a referral of Bylaw No. 413 under Section 14.3 of the Letters Patent in August 2016 after First Reading of the proposed bylaw. The purpose of the initial bylaw referral to the Executive Committee was to advise if the bylaw was or was not contrary to or at variance with the Islands Trust Policy Statement (ITPS). On August 31, 2016, the Executive Committee provided the following resolution:
EC-2016-129 “THAT the Executive Committee advise Bowen Island Municipality that the Bylaw 413, cited as “Bowen Island Municipality Official Community Plan Amendment Bylaw No. 413, 2016” is not contrary or at variance to the Islands Trust Policy Statement.”
Bowen Island Municipality held a Public Hearing for proposed Bylaw No. 413 on April 24, 2017 and then gave the bylaw Third Reading on May 29, 2017. Bylaw No. 413 remains the same as originally proposed in August 2016.1
2.0 REPORT/DOCUMENT:
2.1 Bylaw 413 – Analysis The Bowen Island OCP includes objectives and policies that are applicable to the proposed bylaw: Policy 123 – The Municipality may consider the use of an accessory building for boarding or residential purposes, along with associated, appropriate regulations of the Land Use Bylaw. Policy 126 – By way of a future amendment to this Plan, the Municipality will establish a Development Permit Area for any multi-unit or attached housing, and small lot residential, for the purposes of form and character (cross-reference: Section 11). Policy 134 – The average parcel size for properties located in the Rural designation is 4 hectares (10 acres). In the areas designated Rural 1 the average parcel size is two hectares. The following policies apply to both Rural and Rural 1. o minimum parcel sizes will generally be the same as the average lot size except where, in the opinion of the Municipality, there is community benefit in clustering of lots. Community benefit o in these circumstances could include increased protection for watershed areas, maintenance of wetlands and wildlife habitat through different sizes of lots, maintenance of tree cover, protection of viewscapes, and minimization of roads and driveways;
1 For reference, the post Public Hearing version of the LUB amendment Bylaw No. 414 contains very minor amendments since first reviewed by Islands Trust staff and Executive Committee in August 2016 and therefore does not require re-referral to the Islands Trust. Page 32 of 177 Islands Trust Request For Decision Page 2 o as a means to retain the rural character, the Municipality may impose regulations as to what percentage of the lots may be less than the average lot size but larger than a minimum lot size; o dwelling density will be limited to one dwelling unit per lot except where the property is eligible for consideration for purposes of providing affordable housing, rental housing or special needs housing or lots containing an accessory dwelling; and o land use regulations for lands designated as Rural and Rural 1will take into account the importance of these lands with respect to environmental values, water quality and quantity, groundwater flow, viewscapes, island character and passive recreational opportunities. As part o of subdivision processes, the Approving Officer may require a covenant that enables or enhances green space and/or forest cover connectivity. Objective 148 – To remain a diverse community that is a welcoming home to residents of varying incomes, lifestyles and ages. Objective 149 – To provide for a range of housing types and tenures on Bowen Island within the overall context of the spirit and intent of this OCP. Policy 370 – Consistent with the recommendations of the Age Friendly Community Project, the Municipality will: o give continuing consideration to a range of housing options, including granny flats, park model homes, co-housing, Abbeyfield House, and assisted living / multi-level care and a variety of nonmarket affordable options; o ensure that all new buildings incorporate "universal design" principles in accordance with the BC Building Code; and o encourage the design of communal spaces (e.g., porches, shared gardens, common rooms) into affordable and special needs housing.
As demonstrated in the policies listed above, the OCP encourages the diversity of housing types on Bowen Island and supports the use of accessory buildings for residential use in conjunction with appropriate regulations. The provision of Development Permit Area guidelines specifically for detached secondary suites coincides with OCP Policy 126.
Based on information provided in the Bowen Island Municipality staff reports dated July 15, 2016, December 2, 2016, February 17, 2017 and May 19, 2017, staff conclude that proposed Bylaw No. 413 is consistent with the Bowen Island Municipality OCP.
2.2 Policy Statement Directives Only Checklist
Please see attachment 2 for the “Policy Statement Directives Only Checklist” that is used to assess whether or not a bylaw is contrary to or at variance with the Islands Trust Policy Statement (ITPS).
Directive Policies for Ecosystem Preservation and Protection (Part III of ITPS) include the preservation and protection of: Ecosystems (policies 3.1.3, 3.1.4 and 3.1.5); Forest ecosystems (policy 3.2.2); Freshwater and wetland ecosystems and riparian zones (policy 3.3.2);and Coastal and marine ecosystems (policies 3.4.4 and 3.4.5).
Islands Trust staff conclude that the ecosystem preservation and protection policies are not applicable with respect to the proposed Bylaw No. 413.
Directive Policies for Stewardship of Resources (Part IV of ITPS) include the stewardship of: Agricultural land (policies 4.1.4 to 4.1.9 inclusive) Page 33 of 177 Islands Trust Request For Decision Page 3 Forests (policies 4.2.6, 4.2.7, and 4.2.8) Freshwater resources (policies 4.4.2 and 4.4.3) Coastal areas and marine shorelands (policies 4.5.8 to 4.5.11 inclusive) Soils and other resources (policy 4.6.3)
Islands Trust staff conclude that the stewardship of resources policies are not applicable with respect to the proposed Bylaw No. 413.
Directive Policies for Sustainable Communities (Part V of the ITPS) include consideration of: Aesthetic qualities (policy 5.1.3) Growth and development (policies 5.2.3 to 5.2.6 inclusive) Transportation and utilities (policies 5.3.4 to 5.3.7 inclusive) Disposal of waste (policy 5.4.4) Recreation (policies 5.5.3 to 5.5.7) Cultural and natural heritage (policies 5.6.2 and 5.6.3) Economic opportunities (policy 5.7.2) Health and well-being (policy 5.8.6)
Islands Trust staff consider proposed Bylaw No. 413 to be consistent with the Aesthetic Qualities Policy 5.1.3 because a Development Permit Area is established to guide the form and character of detached secondary suites. Staff consider proposed Bylaw No. 413 to be consistent with the Growth and Development Policies 5.2.3 to 5.2.5 because the permitted density is not expected to increase while the selection of housing types will increase. Staff consider proposed Bylaw No. 413 to be consistent with Economic Opportunities Policy 5.7.2 and Health and Well-being Policy 5.8.6 because the bylaw allows for a range of housing options that could benefit a variety of island residents. Islands Trust staff conclude that all other sustainable community policies are not applicable with respect to the proposed Bylaw No. 413.
2.3 Staff Comments Based on a review of the proposed Bylaw, staff reports and correspondence with Bowen Island staff, Islands Trust staff are of the opinion that proposed Bylaw No. 413 is not contrary to or at variance with the Islands Trust Policy Statement. Staff recommends the Islands Trust Executive Committee approve proposed Bylaw No. 413.
2.4 Public Comments to Executive Committee As of the date of this RFD, no public correspondence has been received at the Islands Trust Office.
ATTACHMENTS: 1. Bylaw Approval Process and Authority 2. Islands Trust Policy Statement - Directives Only Checklist 3. Bylaw No. 413 – OCP Amendment
KEY ISSUE(S)/CONCEPT(S): Referral of the Bylaw No. 413 under S.38 of the Islands Trust Act Referral is after Third Reading and before Adoption Written response to Bowen Island Municipality required by June 29, 2017 (one month after date of receipt of the referral on May 30, 2017) Comments from Executive Committee limited to whether or not the Executive Committee approves OCP Bylaw No. 413 on the basis of whether or not the Bylaw is contrary to or at variance with the ITPS Staff considers that Bylaw No. 413 is not contrary to or at variance with the ITPS Page 34 of 177 Islands Trust Request For Decision Page 4 RELEVANT POLICY: Islands Trust Policy Statement Directive Policies 1.3.i Policy Statement Implementation Policy Bowen Island Letters Patent
DESIRED OUTCOME: Municipal bylaws that are not contrary to or at variance with the Islands Trust Policy Statement Timely and effective response to The Municipality
RESPONSE OPTIONS
Recommended: THAT the Islands Trust Executive Committee approve Bylaw No. 413, cited as “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010, Amendment Bylaw No. 413, 2016” under Section 38 of the Islands Trust Act.
Alternatives: 1. Return Bylaw No. 413 to the Municipality with reasons and directions as to changes to the bylaw that would be required for approval.
2. Refuse Bylaw No. 413 and give reasons for the refusal.
Prepared By: Shelley Miller, Planner 1
Reviewed By/Date: David Marlor, Director of Local Planning Services May 31, 2017
Page 35 of 177 Islands Trust Request For Decision Page 5 Attachment 1 – Bylaw Approval Process and Authority
Note 1 - the term “Bowen Municipality” or “Bowen Island Municipality” is used in the Islands Trust Act, regulations and Policy, and the term “The Municipality” is used in the Bowen Island Municipality Letters Patent. All are deemed to mean the same. For the purpose of this report, the term “the Municipality” shall be used, except where quoting from legislation.
Note 2 – the Bowen Letters Patent refer to “Islands Trust”, while the authority for bylaw approval is the “Executive Committee”. Both are deemed to mean the same thing. For the purpose of this report, the term “Executive Committee” shall be used, except where quoting from legislation.
Islands Trust Act
The relevant sections of Island Trust Act related to the Executive Committee’s responsibilities in consideration of municipal bylaws are summarized as follows:
Section 38.1 of the Islands Trust Act requires an island municipality to submit bylaws for approval of the Executive Committee if they adopt Official Community Plans (or amendments to an OCP) for land in the trust area, or if they apply to land in the trust area for which there is no Official Community Plan.
Section 39.1 of the Islands Trust Act requires that a municipality have regard for the Islands Trust object when it is adopting a bylaw, issuing a permit or a licence.
Islands Trust Policy 1.3.i - Policy Statement Implementation Policy Islands Trust Policy 1.3.i is the Policy Statement Implementation Policy. Relevant sections of the Policy in regard to a referral between first reading and a public hearing are included below:
1. Policy D1.4 of Policy Statement Implementation Policy states that: The Islands Trust Policy Statement require local trust committees in the official community plan and regulatory bylaws, and island municipalities under Section 38 (1) of the Islands Trust Act to address certain matters from the Policy Statement, or explicit reasons and justifications for not doing so. A bylaw will not be contrary to or at variance with the Policy Statement if it fails to include a particular policy or regulation, so long as the bylaw contains sufficient reason or justification for not doing so.
2. Policy D1.5 of Policy Statement Implementation Policy states that: Where an updated bylaw does not include a particular policy or regulation required by the Policy Statement and the bylaw sets out reasons for that, the Executive Committee and Trust Council will assess the sufficiency of those reasons using such criteria as: a) whether the reasons are explicitly set out such that it is clear that the local trust committee directed its attention to the matter in question and made a considered decision not to include the policy or regulation. b) whether the reasons have to do with particular local circumstances that may not have been contemplated in the drafting of the Policy Statement. c) whether the reasons arise from the necessity of balancing two or more components of the Policy Statement that cannot be achieved simultaneously. d) whether existing planning studies or reports relied on by the local trust committee indicate that the Policy Statement is inapplicable in the circumstances.
Page 36 of 177 Islands Trust Request For Decision Page 6 Bowen Island OCP Referral Process Referral of an Official Community Plan from the Municipality is a two-step process. This referral is a referral under the second step.
Step 1 – The first step must be in accordance with Section 14.3 of the Bowen Island Municipality Letters Patent. At this step, which is after First Reading but before a Public Hearing, the Executive Committee has an opportunity to review the updated OCP and advise the Municipality in writing if it deems any provision in the updated OCP to be contrary to or at variance with the Islands Trust Policy Statement. In the event that the Executive Committee deems that there is a provision contrary to or at variance with the Islands Trust Policy Statement, under the provisions of the Letters Patent, then The Municipality must meet with the Islands Trust to review the updated OCP.
Step 2 - The second step must be in accordance with Section 38(1)(a) of the Islands Trust Act, and occurs after public hearing and before The Municipality considers adoption of the bylaw.
The referral and approval process is outlined in Schedule A of the Protocol Agreement between the Islands Trust Council and Bowen Island Municipality, available at http://www.islandstrust.bc.ca/media/303365/itbimprotocol.pdf
Executive Committee Consideration The Islands Trust Act sets out the time limits on the process for a referral after third reading and before adoption. The Executive Committee has one month from the date of receipt of the OCP referral to provide written comments to The Municipality.
The Municipality referred the Bylaw for approval to the Islands Trust Executive Committee on May 30, 2017. A response is required to be received by the Municipality no later than the end of the day on June 29, 2017.
The Islands Trust Act requires that the Executive Committee, or the Trust Council, must not approve a bylaw if it is contrary to or at variance with the Islands Trust Policy Statement. The Act refers to the requirement for Executive Committee approval for municipal OCP bylaws only. The Act does not refer to other types of municipal bylaws (non-OCP bylaws) except for indicating that the municipality itself must have regard for the object in adopting such bylaws.
The Executive Committee may: 3. approve the bylaw 4. return the bylaw with reasons and directions as to changes to the bylaw that would be required for approval 5. refuse the bylaw and give reasons for the refusal
The Municipality’s Considerations If no comments are received from the Islands Trust within one month of the referral (by the end of the day on June 29 2017), the Executive Committee is deemed to have approved the Bylaw.
Should the Executive Committee return the bylaw with reasons and directions as to changes that would be required for approval, the Municipality may resubmit the bylaw with the changes to the Executive Committee or refer the bylaw to Trust Council for approval.
If Trust Council returns or refuses to approve the bylaw, the Municipality may submit the bylaw to the Minister for approval. Page 37 of 177 Islands Trust Request For Decision Page 7 Appendix 2
POLICY STATEMENT DIRECTIVES ONLY CHECK LIST
BIM OCP Amendment Bylaw No. 413 PURPOSE To provide staff with the Directives Only Checklist to highlight issues addressed in staff reports and as a means to ensure Local Trust Committee address certain matters in their official community plans and regulatory bylaws and Island Municipalities address certain matters in their official community plans and to reference any relevant sections of the Policy Statement.
POLICY STATEMENT The Policy Statement is comprised of several parts. Parts I and II outline the purpose, the Islands Trust object, and Council’s guiding principles. Parts III, IV and V contain the goals and policies relevant to ecosystem preservation and protection, stewardship of resources and sustainable communities.
There are three different kinds of policies within the Policy Statement as follows: Commitments of Trust Council which are statements about Council’s position or philosophy on various matters; Recommendations of Council to other government agencies, non-government organizations, property owners, residents and visitors; and Directive Policies which direct Local Trust Committees and Island Municipalities to address certain matters.
DIRECTIVES ONLY CHECK LIST The Policy Statement Directives Only Checklist is based on the directive policies from the Policy Statement (Consolidated April 2003) which require Local Trust Committees to address certain matters in their official community plans and regulatory bylaws and Island Municipalities to address certain a matters in their official community plans in a way that implements the policy of Trust Council.
Staff will use the Policy Statement Checklist (Directives Only) to review Local Trust Committee and Island Municipality bylaw Page 38 of 177 amendment applications and proposals to ensure consistency with the Policy Statement. Staff will add the appropriate symbol to the table as follows: if the bylaw is consistent with the policy from the Policy Statement, or if the bylaw is inconsistent (contrary or at variance) with a policy from the Policy Statement, or N/A if the policy is not applicable.
Islands Trust Request For Decision Page 8 Part III Policies for Ecosystem Preservation and Protection
CONSISTENT NO. DIRECTIVE POLICY 3.1 Ecosystems Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 3.1.3 identification and protection of the environmentally sensitive areas and significant natural sites, features and landforms in their planning area. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 3.1.4 planning, establishment, and maintenance of a network of protected areas that preserve the representative ecosystems of their planning area and maintain their ecological integrity. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 3.1.5 regulation of land use and development to restrict emissions to land, air and water to levels not harmful to humans or other species. 3.2 Forest Ecosystems Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 3.2.2 protection of unfragmented forest ecosystems within their local planning areas from potentially adverse impacts of growth, development, and land-use. 3.3 Freshwater and Wetland Ecosystems and Riparian Zones Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address n/a 3.3.2 means to prevent further loss or degradation of freshwater bodies or watercourses, wetlands and riparian zones and to protect aquatic wildlife. 3.4 Coastal and Marine Ecosystems Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the 3.4.4 n/a protection of sensitive coastal areas. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the 3.4.5 n/a planning for and regulation of development in coastal regions to protect natural coastal processes.
PART IV: Policies for the Stewardship of Resources
CONSISTENT NO. DIRECTIVE POLICY 4.1 Agricultural Land Page 39 of 177 Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the 4.1.4 n/a identification and preservation of agricultural land for current and future use. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 4.1.5 preservation, protection, and encouragement of farming, the sustainability of farming, and the relationship of farming to other land uses.
Islands Trust Request For Decision Page 9 Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the 4.1.6 n/a use of adjacent properties to minimize any adverse affects on agricultural land. CONSISTENT NO. DIRECTIVE POLICY Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 4.1.7 design of road systems and servicing corridors to avoid agricultural lands unless the need for roads outweighs agricultural considerations, in which case appropriate mitigation measures shall be required to derive a net benefit to agriculture Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address land n/a 4.1.8 uses and activities that support the economic viability of farms without compromising the agriculture capability of agricultural land. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the 4.1.9 n/a use of Crown lands for agricultural leases. 4.2 Forests Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the 4.2.6 n/a need to protect the ecological integrity on a scale of forest stands and landscapes. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 4.2.7 retention of large land holdings and parcel sizes for sustainable forestry use, and the location and construction of roads, and utility and communication corridors to minimize the fragmentation of forests. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 4.2.8 designation of forest ecosystem reserves where no extraction will take place to ensure the preservation of native biological diversity. 4.3 Wildlife and Vegetation 4.4 Freshwater Resources Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address measures that ensure neither the density nor intensity of land use is increased in areas which are known to have a problem 4.4.2 n/a with the quality or quantity of the supply of freshwater, water quality is maintained, and existing, anticipated and seasonal demands for water are considered and allowed for. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 4.4.3 n/a measures that ensure water use is not to the detriment of in-stream uses 4.5 Coastal Areas and Marine Shorelands Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the 4.5.8 n/a needs and locations for marine dependent land uses. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the Page 40 of 177 4.5.9 n/a compatibility of the location, size and nature of marinas with the ecosystems and character of their local planning areas. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the n/a 4.5.10 location of buildings and structures so as to protect public access to, from and along the marine shoreline and minimize impacts on sensitive coastal environments. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 4.5.11 n/a opportunities for the sharing of facilities such as docks, wharves, floats, jetties, boat houses, board walks and causeways.
Islands Trust Request For Decision Page 10 4.6 Soils and Other Resources Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the 4.6.3 n/a protection of productive soils.
PART V: Policies for Sustainable Communities
CONSISTENT NO. DIRECTIVE POLICY 5.1 Aesthetic Qualities Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.1 3 the protection of views, scenic areas and distinctive features contributing to the overall visual quality and scenic value of the Trust Area. 5.2 Growth and Development Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.2.3 policies related to the aesthetic, environmental and social impacts of development. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.2.4 any potential growth rate and strategies for growth management that ensure that land use is compatible with preservation and protection of the environment, natural amenities, resources and community character. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.2.5 means for achieving efficient use of the land base without exceeding any density limits defined in their official community plans. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address n/a 5.2.6 the identification of areas hazardous to development, including areas subject to flooding, erosion or slope instability, and strategies to direct development away from such hazards. 5.3 Transportation and Utilities Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address n/a 5.3.4 the development of a classification system of rural roadways, including scenic or heritage road designations, in recognition of the object of the Islands Trust. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.3.5 n/a the impacts of road location, design, construction and systems. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.3.6 n/a the designation of areas for the landing of emergency helicopters. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address
Page 41 of 177 n/a 5.3.7 the development of land use patterns that encourage establishment of bicycle paths and other local and inter-community transportation systems that reduce dependency on private automobile use. 5.4 Disposal of Waste Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.4.4 n/a the identification of acceptable locations for the disposal of solid waste.
Islands Trust Request For Decision Page 11 CONSISTENT NO. DIRECTIVE POLICY 5.5 Recreation Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.5.3 n/a the prohibition of destination gaming facilities such as casinos and commercial bingo halls. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address n/a 5.5.4 the location and type of recreational facilities so as not to degrade environmentally sensitive areas, and the designation of locations for marinas, boat launches, docks and anchorages so as not to degrade sensitive marine or coastal areas. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address the identification of sites providing safe public access to beaches, the identification and designation of areas of 5.5.5 n/a recreational significance, and the designation of locations for community and public boat launches, docks and anchorages. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address n/a 5.5.6 the identification and designation of areas for low impact recreational activities and discourage facilities and opportunities for high impact recreational activities. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.5.7 n/a the planning for bicycle, pedestrian and equestrian trail systems. 5.6 Cultural and Natural Heritage Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.6.2 n/a the identification, protection, preservation and enhancement of local heritage. Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.6.3 n/a the preservation and protection of the heritage value and character of historic coastal settlement patterns and remains. 5.7 Economic Opportunities Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.7.2 economic opportunities that are compatible with conservation of resources and protection of community character. 5.8 Health and Well-being Local Trust Committees and Island Municipalities shall, in their official community plans and regulatory bylaws, address 5.8.6 their community’s current and projected housing requirements and the long-term needs for educational, institutional, community and health-related facilities and services, as well as the cultural and recreational facilities and services. POLICY STATEMENT COMPLIANCE COMPLIANCE WITH TRUST POLICY NOT IN COMPLIANCE WITH TRUST POLICY for the following reasons:
Page 42 of 177
Islands Trust Request For Decision Page 12 BOWEN ISLAND MUNICIPALITY BYLAW NO. 413, 2016
A Bylaw to amend Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010
WHEREAS the Council of Bowen Island Municipality wishes to allow the construction of Detached Secondary Suites on Bowen Island to serve as an additional form of housing;
NOW THEREFORE, the Council of Bowen Island Municipality in open meeting assembled enacts as follows:
1.0 CITATION 1.1 That this bylaw may be cited for all purposes as the “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016”.
2.0 AMENDMENTS That “Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010” be amended as follows: 2.1 That Section 3.3.1 General Land Use Management Principles, Principle 3 be amended to add a phrase “and detached secondary suites” to the footnote, so that Principle 3 reads as follows: “Principle 3 Notwithstanding the potential to adjust the distribution and location of dwelling units on the island, the overall number of primary dwelling units anticipated in the 1996 OCP will remain the same19. 19Note: The total number of units may vary to reflect the creation of secondary suites and detached secondary suites, allowed in all residential areas, and the policies of this Plan regarding development of affordable, rental and special needs housing in Snug Cove.”
2.2 That Section 3.4.1 General Land Use Management, Policy 129 be amended to add a phrase “and detached secondary suites” to the footnote, so that Policy 129 reads as follows: “The provision of multi-dwelling units will be achieved through density re-allocation – there will be no overall increase in the total number of primary dwelling units than was anticipated in the 1996 OCP25. 25Note: The total number of units may vary to reflect the creation of secondary suites and detached secondary suites, allowed in all residential areas, and the policies of this plan regarding development of affordable, rental and special needs housing in Snug Cove village centre.“ Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 1 of 5 Page 43 of 177 2.3 That Section 3.4.3 Rural Residential Land Use Management, Policy 143 be amended to add a phrase “and detached secondary suites” to the footnote, so that Policy 143 reads as follows: “Policy 143 Dwelling density will be limited to one dwelling unit per lot26 in the Rural Residential and Rural Residential e areas, except that the Municipality may consider rezoning proposals to allow for more than one single detached dwelling unit per lot if one of the following criteria were to apply:
• further subdivision of the parcel is impractical because of topography and the building density would not exceed the building density that could be created if the parcel was subdivided; • community amenities are provided that would otherwise be provided if the property were to be subdivided; or • the building density would not exceed the building density that could be created if the parcel was subdivided. In this instance regulations would be amended to preclude further subdivision. 26A secondary suite or a detached secondary suite is also permitted as “an accessory use” in the Land Use Bylaw. This is also referenced in the Housing Section of this OCP.”
2.4 That Section 7.1 Today’s Housing Context be amended by adding a sentence to the fifth paragraph, so that the paragraph reads as follows: “The Municipality took a significant step in 2006 to increase housing choice, through the adoption of an amendment to the Land Use Bylaw to allow for secondary suites as a “permitted accessory use” in all residential zones. To ensure that these suites remained rental, the Bylaw amendment included a provision that ensures that a secondary suite cannot be subdivided as a “strata lot”. Housing choice was further increased in 2016 through the adoption of an amendment to the Land Use Bylaw to allow for detached secondary suites as a “permitted accessory use” in all residential zones.”
2.5 That Section 7.2 Diversity and Affordable Housing, Policy 355 be amended by adding the phrase “or a detached secondary suite” in two locations, so that Policy 355 reads as follows: “Within Snug Cove Village, the following types of housing are supported: detached homes, detached homes with a secondary suite or a detached secondary suite, duplexes, and townhouses, multi-unit housing types, subject to the provisions of Section 3 of this OCP and the regulations of the Zoning Bylaw. Outside of Snug Cove Village, the following types of housing are supported: detached homes and detached homes with a secondary suite or a detached secondary suite, and small scale social housing, affordable housing, co-housing may be considered subject to other policies of this OCP.”
Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 2 of 5 Page 44 of 177 2.6 That Section 7.2 Diversity and Affordable Housing, Policy 364 be amended by adding the phrase “and detached secondary suites” so that Policy 364 reads as follows: “Other than secondary suites and detached secondary suites, the majority of affordable and special needs housing should be located within Snug Cove Village. If any other location is proposed, it will be easily accessible to public transit.”
2.7 That Appendix C Glossary of Terms is amended by adding a definition of “Secondary Suite, Detached”, to read as follows: ““Secondary Suite, Detached” means an additional living space within a lot that is separated from, and smaller than, the primary dwelling. A detached secondary suite is intended for the use of a separate household and contains its own entrance, cooking facilities and sanitary facilities.”
2.8 That Section 11.4 Development Permit Areas is amended by adding a new Development Permit Area as Section 11.4.8 Detached Secondary Suite Development Permit Area. Section 11.4.8 to read as follows:
11.4.8 Detached Secondary Suite Development Permit Area Purpose The Detached Secondary Suite Development Permit is designated under Section 488.1 (e) of the Local Government Act for the purpose of establishing objectives for the form and character of intensive residential development, in the form of detached secondary suites.
Area The areas designated on Schedule B-8 as the Detached Secondary Suite Development Permit Area. With respect to those areas of Bowen designated as Detached Secondary Suite Permit Area, no development permit is required under section 489 of the Local Government Act except for the construction of, addition to or alteration of a detached secondary suite.
Justification With respect to the special conditions or objectives that justify the designation, regulation of form and character of detached secondary suites will help incorporate detached secondary suites into existing residential neighbourhoods by maintaining neighbourhood character and minimizing potential impacts to adjacent neighbours. Guidelines Guidelines will be adopted as an amendment to the Land Use Bylaw
Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 3 of 5 Page 45 of 177
2.9 That Schedule B-8 – Detached Secondary Suite Development Permit Area, attached as Schedule 1 to this bylaw, be inserted immediately following Schedule B-7 Cowan Point Lands Development Permit Area
3.0 SEVERABILITY
3.1 If a portion of this Bylaw is found invalid by a court, it will be severed and the remainder of the Bylaw will remain in effect.
READ A FIRST TIME this 25th day of July, 2016.
READ A SECOND TIME this 27th day of February, 2017
PUBLIC HEARING this 24th day of April, 2017
READ A THIRD TIME this ______day of ______2017
APPROVED BY THE EXECUTIVE COMMITTEE OF THE ISLANDS TRUST this ____ day of ______2017
RECONSIDERED AND FINALLY ADOPTED this ______day of ______2017
______Murray Skeels Hope Dallas Mayor Deputy Corporate Officer
Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 4 of 5 Page 46 of 177
Bowen Island Municipality Official Community Plan Bylaw No. 282, 2010 Amendment Bylaw No. 413, 2016 Page 5 of 5 Page 47 of 177 SECONDARY SUITES APPLICANT GUIDE Are you interested in a secondary suite on your property? Here’s some useful information to help get you started!
Page 48 of 177 Introduction ATTACHED Secondary suites help provide long-term Primary rental housing in many communities. Dwelling Secondary Since 2008, attached secondary suites Suite DETACHED have been permitted on Bowen Island. In July 2017, our Municipal Council amended the Land Use Bylaw to allow residents to construct detached Primary secondary suites. Secondary Dwelling Suite General Regulations Maximum The Land Use Bylaw allows for 40% of “Accessory Residential Use” on most habitable many residential properties on Bowen. floor area A residential property is permitted to have a secondary suite provided that: • Not more than 1 secondary suite is built on the property; Up to 2 • A parking space is provided for the 90 m suite, in addition to any space(s) required for the primary dwelling; Minimum • No bed and breakfast or commercial guest accommodation is permitted 0.36 ha on the property; lot size An attached secondary suite can be a maximum size of 90 sqm (~970 sqft), and not more than 40% of the habitable floor area of the primary dwelling. A detached suite is permitted if the Up to property is at least 0.36 hectares in size 115 m2 (0.9 acres). A detached suite can be up to 115 sqm (~1237 sqft), depending it is within 10 metres of a lot line, or over on the size of property. A Development 5 metres tall and within 30 metres of a lot
Permit is required for a detached suite if line. Page 49 of 177 Can I have a second driveway to access Frequently my detached secondary suite? No. Bowen Island’s Traffic & Use of Streets Bylaw allows for properties to be serviced by a single Asked driveway. In exceptional circumstances you may apply to the Public Works Superintendent for Questions permission for a second driveway. How much can I build on my property? What are the septic requirements? Maximum lot coverage and height are governed As part of any Building Permit application that according to the zone your property is in, and on increases the liveable floor area on a lot, you must the size of your property. Regulations can be found submit certification from a septic professional in the Land Use Bylaw. Any suite must fit within that the existing septic system can handle the existing density regulations. additional load, or that recommends septic system upgrades. What is included in Floor Area? The Land Use Bylaw defines Floor Area as all areas What are the water requirements? of a building or structure having a floor and ceiling If you are on a private water system, such as an more than 2 metres apart, and where more than individual well, you may need to demonstrate that 60% of the area between the roof and the floor is there is adequate water supply to provide water enclosed by walls and windows. to both the main house and a suite.
What permits are necessary, and how What about existing Covenants? much do they cost? As a part of a Building Permit application, you must A Development Permit is required for a detached provide all covenants registered on title. Some secondary suite. A Development Permit properties on Bowen Island contain restrictive application is $175. covenants on title that prohibit the building of a secondary suites. Any changes to these covenants A Building Permit is required to build an attached can only be made by Council. Speak to the or a detached secondary suite. A Building Permit Planning Department if this restriction applies to application is $75, and final cost depends on the your property. value of the construction. Building within the Watershed, Aquifer, and Stream Protection Development Permit Area will Can I convert an existing accessory also require a Development Permit to ensure no building into a detached suite? negative impact on watersheds and riparian areas. You will be eligible to convert an existing building into a suite if your property meets the requirements for a detached secondary suite. What is necessary for a Detached If the building was built with a Building Permit, Secondary Suite Development Permit you are exempt from requiring a Development Application? Permit. Simply apply for a Building Permit for the conversion work. A Development Permit for detached secondary suites considers the location and character of the proposed suite, with a focus of ensuring that the suite does not intrude on the views or Can I build a “Tiny House” as a detached privacy of neighbouring properties. Applicants suite? are advised to discuss their detached suite On Bowen Island, there is no minimum size proposals with adjacent neighbours to identify requirement for a detached suite; however, the potential concerns, and to prepare a summary of suite must meet BC Building Code requirements, neighbours’ comments for submission with a DP be on a permanent foundation, and be served by application. water and sewer.
Page 50 of 177 (FAQs continued)
Can I subdivide my secondary suite? Does a detached secondary suite need A secondary suite may not be stratified, to be registered with the Homeowner subdivided, or otherwise legally separated from Protection Office (HPO)? the primary dwelling. The only exception is a Yes. Under Provincial Regulations, new dwellings, detached suite on a lot large enough to meet the including detached secondary suites, are required minimum lot area requirements for subdivision. to be registered with the Homeowner Protection Office (HPO). The HPO oversees warranties on new homes in BC. Conversion of existing buildings How will a detached secondary suite into a detached suite may also require registration affect my property taxes? with HPO. For more information, contact: Adding a suite may increase the assessed value of Homeowner Protection Office BC your property, as would any addition or renovation to your home. This increased value may be 1-800-407-7757 reflected in increased property taxes. www.hpo.bc.ca
Need More Information?
If you have any questions about this guide on secondary suites, please contact:
Daniel Martin Island Community Planner [email protected] 604-947-4255
For general information, please visit the website at:
Planning Department www.bimbc.ca/planning
Page 51 of 177 Created July 2017
To: Mayor Skeels and Council
From: Kristen Watson, CPA CGA Manager of Finance
Date: July 4, 2017 Meeting Date: July 10, 2017
Subject: 2016 Council Remuneration Report
RECOMMENDATION Provided for Council’s information.
BACKGROUND
As per the requirements of section 168 of the Community Charter, once each year, Council is required to have prepared a report separately listing for each Council Member, the total amount of remuneration paid, expense payments, value of benefit amounts, and total amounts paid under any contracts with current or former members of Council.
This report is different from the report included in the Statement of Financial Information in that it includes amounts paid for extended health premiums and discloses the existence of any contracts between the Municipality and the Council member.
ATTACHMENTS
• Community Charter S. 168 Council Remuneration Report for the year ended December 31, 2016
SUBMITTED BY: ______Kristen Watson, CPA, CGA Manager of Finance
REVIEWED/APPROVED BY: ______Kathy Lalonde Chief Administrative Officer
Page 1 of 1 2016 Council Remuneration Report July 10 2017 Regular Council Meeting Page 52 of 177 Bowen Island Municipality Statement of Remuneration and Expenses Per Community Charter S. 168 For the Year Ended December 31, 2016
REMUNERATION VALUE OF EXPENSES PAID NAME OFFICE PAID BENEFITS
Skeels, Murray Mayor 14,967 5,097 2,397 Ander, Gary Councillor 7,483 2,730 1,927 Fast, Sue Ellen Councillor 7,493 5,032 2,878 Kaile, Michael Councillor 7,483 2,070 2,382 Mason, Melanie Councillor 7,493 5,621 2,870 Morse, Alison Councillor 7,476 3,902 2,365 Nicholson, Maureen Councillor 7,493 6,714 2,397
Total Remuneration & Expenses: $ 59,890 $ 31,166 $ 17,217
No Contracts were executed between Bowen Island Municipality and members of Council during the fiscal year 2016.
Kristen Watson, Financial Officer Murray Skeels, Mayor
Page 53 of 177
To: Mayor Skeels and Members of Council
From: Tess Taylor, Bylaw Services Officer
Date: July 7, 2017 Meeting Date: July 10, 2017
Subject: Noise Exemption: Cady House Party
RECOMMENDATION That Council approve the application made by Fitch Cady for an exemption to Noise Control Bylaw No. 108, 2004 for a private outdoor event to be held at 1335 Mt. Gardner Road on July 22, from 7:00pm to 11:59pm
PURPOSE A party following an art show opening.
BACKGROUND This application for an exemption to the Noise Control Bylaw is being brought forward for Council’s consideration because this event falls outside of the duration allowed for an outdoor, private event on residential property.
DETAILS OF EVENT Nature of Event: Private outdoor event Type of Noise: amplified music (stereo) Location of Event: 1335 Mt. Gardner Road Exemption period: 7:00pm to 11:59pm on July 22, 2017 Canvassed area: The applicant canvassed the neighborhood (see attachment) and obtained 8 signatures (out of 11 residences in the immediate area – 73% were successfully canvassed). All residents canvassed were in favor. Policy requires at least 80% of residents must be canvassed and that at least 80% of the residents canvassed must be in favor for Council approval.
COMMUNICATION STRATEGY This information is communicated to the neighborhood by way of the canvassing required.
Page 54 of 177 ATTACHMENTS AND REFERENCES: 1. Application for Exemption from the Noise Control Bylaw made Fitch Cady. 2. Map of neighborhood that was canvassed. 3. Signatures.
SUBMITTED BY: ______Tess Taylor Bylaw Services Officer
REVIEWED/APPROVED BY: ______Kathy Lalonde Chief Administrative Officer
Page 55 of 177 Page 56 of 177 Page 57 of 177 Page 58 of 177 Board of Variance Meeting June 21, 2017
DRAFT BOWEN ISLAND MUNICIPALITY
A video recording of this meeting may be viewed at the following link: Board of Variance – June 21, 2017
Minutes of the Board of Variance Meeting held Wednesday, June 21, 2017 at 7:00 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, BC.
COMMITTEE IN Frits de Vries, Chair ATTENDANCE Christopher Hall Rick Jones
STAFF IN ATTENDANCE Daniel Martin, Island Community Planner Stefania Shortt, Committee Clerk
OTHERS IN ATTENDANCE Approximately ten members of the public were in attendance.
OPENING OF MEETING The meeting was called to order at 7:01 PM.
APPROVAL OF AGENDA
1.1 Introduction of Late Items It was Moved and Seconded That the Board of Variance approve the agenda and Late Items agenda for the June 21, 2017 meeting as amended. CARRIED UNANIMOUSLY
Public spoke during Items 4.3, 4.4 and 4.5. PUBLIC COMMENTS
NEW BUSINESS 1774 Billington Road A Board of Variance Permit application has been submitted for 1774 Billington Road to reduce the setback to the sea to build a single family home and deck within the required setback to the sea. Variance would reduce the required setback to 20.47 metres for the house and 17.9 metres for the deck.
4.1 Response from Notice of Board members requested that the written submissions be read Application aloud. The Committee Clerk and Island Community Planner read the following letters:
a. Collin Cossette email dated June 19, 2017 b. Lance David Lay email dated June 20, 2017 c. Brenden and Alice Hursh email dated June 20, 2017 d. Gary Anderson email dated June 20, 2017 e. Doug Hooper email dated June 20, 2017 f. Alan Whitehead email dated June 20, 2017
Page 1 of 4 Page 59 of 177 Board of Variance Meeting June 21, 2017
g. Frances Frost email dated June 21, 2017 h. W. Gerald Mazzei letter dated June 21, 2017 i. John Sproule letter dated June 20, 2017
4.2 Daniel Martin, Island Daniel Martin, Island Community Planner, provided a presentation, a Community Planner Staff staff report, Development Variance Permit application BOV-01-2017 Report re: 1774 Billington and letter from the applicant dated April 27, 2017. Road DVP Application
4.3 Applicant Opportunity to Inga Zane, applicant, provided a brief history of her purchase of, and Speak to the Board construction on, the residential property at 1774 Billington Road and the associated application for a development variance permit that had been denied by Council on April 24, 2017. She addressed concerns that she had regarding information contained in documents that formed the public response to the application, concerns regarding extraneous circumstances affecting Council’s decision, and spoke to the purview of the Board of Variance regarding major variances.
Greg Rohland, developer, provided maps and photographs depicting Lot 5 (1774 Billington Road) and Lot 6 (1780 Billington Road), referred to letters of support that had been submitted to the Board of Variance, and addressed some concerns about assumptions, mistakes and confusion that had occurred throughout the process of development before the municipal stop-work order had been issued on January 19, 2017.
4.4 Public Opportunity to Brenden Hursh, member of the public, provided photographs and Speak to the Board renderings of the property under consideration and addressed concerns he had regarding the objectivity of the correspondents that had submitted letters of support for the variance, reasons behind his own property’s successful DVP approval, the importance of environmental protection, and concerns that previous illegal building indicated that promises for future remediation on the part of the applicant would not be honoured.
Earl Jenkins, member of the public, provided a character reference for the applicant, commented on various themes addressed in the applicants presentation and correspondence, and requested that members of the Board of Variance act with fairness.
Discussion and Comments The Chair requested that each Board of Variance member make from Board of Variance comments regarding the application and welcomed them to ask Members questions of those present regarding the submissions. Members raised the following points:
Page 2 of 4 Page 60 of 177 Board of Variance Meeting June 21, 2017
• Asked for clarification regarding the length of the rock wall that was blasted; • Asked for clarification regarding the first time the applicant had approached the municipality with a plan regarding drilling the well and septic field; • Advised that to put form in and not pour it before receiving approval is at the owner’s risk; • Asked for clarification regarding the absence of the second building on the maps and images submitted by the applicant; • Asked for clarification regarding the reach of the rubble created by the blasting; • Advised that the process of applying for a building permit would have flagged the need for a DVP prior to construction and would have rendered reconsidering a Council decision unnecessary; • Disagreed with comparisons between the DVP approval of 1780 Billington Road and the denial of a DVP of 1774 Billington Road noting that each property and application had its own merits; • Addressed a disconnect between the intent of the authors of the strata Design Guidelines and their approval of the applicant’s request; • Requested clarification as to why the strata had not imposed a stop-work order (before the municipality had done) as the strata Design Guidelines were contradictory to the work that was being performed.
The applicant and developer responded to the Chair’s comments by advising that the strata Design Guidelines on title were different than had been a part of their disclosure package and noted that they had received this information three days prior to the meeting.
The Board advised that as they had been considering material that was no longer valid, as there was missing material information in the application package, and as assertions regarding the Approving Authority were unsupported by documentation, they were unable to make a decision at this meeting.
The Chair recommended that the applicant focus on the concerns of the neighbouring property owners by commissioning a landscape architect to create a landscape plan that addressed the use and enjoyment of adjacent land. It was decided that the applicant would need to augment her application to include the documents listed below and that she work with the Island Community Planner to ensure that the revised package would be completed before rescheduling and re-advertising the next BOV meeting date: Recent certificate of title dated in the last 90 days;
Page 3 of 4 Page 61 of 177 Board of Variance Meeting June 21, 2017
Current versions of all covenants registered on title, including current version of Building Scheme on title; Approval for development plans as specified in the Building Scheme; Site Plan showing all proposed buildings and structures, easement areas, and required and proposed setbacks; and, Landscape Plan showing planting scheme.
It was Moved and Seconded That the Board of Variance defer consideration of application number BOV-01-2017 (1774 Billington Road) until a revised application has been submitted that provides the additional information requested by the Board at its June 21, 2017 meeting to be outlined for the applicant by the Island Community Planner. CARRIED UNANIMOUSLY
INFORMATION ITEMS
Board of Variance Board of Variance Establishment Bylaw No. 274, 2010 Establishment Bylaw
Local Government Act Division 15 – Board of Variance Local Government Act Division 15 - Board of Var iance
NEXT MEETING To be announced.
ADJOURNMENT By unanimous consent, the meeting adjourned at 9:47 PM.
Certified Correct:
Frits de Vries Stefania Shortt Chair Committee Clerk
Page 4 of 4 Page 62 of 177 Finance Advisory Committee Meeting June 14, 2017
DRAFT BOWEN ISLAND MUNICIPALITY
A video recording of this meeting may be viewed at the following link: FAC – June 14, 2017
Minutes of the Finance Advisory Committee Meeting held Wednesday, June 14, 2017 at 1:00 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, BC.
COMMITTEE IN Stephen Bellringer, Chair ATTENDANCE Keith Ewart, Vice Chair Joyce Ganong Councillor Michael Kaile Councillor Alison Morse
STAFF IN ATTENDANCE Kristen Watson, Manager of Finance Kathy Lalonde, Chief Administrative Officer Shayle Duffield, Senior Accountant Stefania Shortt, Committee Clerk
OPENING OF MEETING The Chair called the meeting to order at 1:02 PM.
APPROVAL OF AGENDA
U 1.1 Introduction of Late Items It was Moved and Seconded That the Finance Advisory Committee approve the agenda for the June 14, 2017 committee meeting with the following amendments: • Add Item 4.3: Follow up on Action Items from previous meeting • Add Item 5.1: Move to a Closed meeting CARRIED UNANIMOUSLY
ADOPTION OF MINUTES
2.1 Minutes of the May 3, ItU was Moved and Seconded 2017 Finance Advisory That the minutes of the Finance Advisory Committee meeting held Committee meeting May 3, 2017 be adopted as amended. CARRIED UNANIMOUSLY
PUBLIC COMMENTS Nil.
BUSINESS ARISING FROM THE MINUTES
4.1 Kristen Watson, Manager Kristen Watson, Manager of Finance, provided a narrative31TU report U31T of Finance re: Financial updating the Committee on the year to date financial results. She also
Report May 31, 2017 provided a combined31T statement of revenue and expenses,31T
Variance Report a departmental31T variance report 31T and capital31T expenditures report.31T Discussion ensued relevant to: • Building permit revenue
Page 1 of 4 Page 63 of 177 Finance Advisory Committee Meeting June 14, 2017
• Combined Statement • Increased hydro costs: look to future solutions for energy Revenue and conservation. It was noted that the Community Centre Select Expenses Steering Committee had been discussing making primary • Departmental investment to save money and energy in future operational Variance Report costs. • Capital Expenditures • School board cost sharing: Discussions were ongoing with school board regarding sharing costs of turf field
maintenance due to run-off from district land • Utility billing: moving towards online reporting of personal water consumption • Fire Hall Referendum: If successful, would require a borrowing bylaw which would require two Council meetings to adopt. • Cardena Drive remediation: budgeted for $50,000 but actual would be $130-160,000. Safety concerns necessitated the expenditure. • Possible expansion of Lot 3.
Action Item: Consider a system that would encourage residents to connect with the sewer system by opportunities to recoup their costs, for example, commuting debt by attaching cost of hook-up to property thereby folding it into tax payments and enabling deferral of those costs (Finance Staff).
4.2 Kristen Watson, Manager Kristen Watson, Manager of Finance, provided a report31T 31T updating the of Finance, re: Infrastructure Committee on the Infrastructure Master Plan, noting that she had Plan Update created the RFP based on a template and had then sent it to Public works for posting on BC Bid. Discussion ensued relevant to:
• Concerns by the Committee about the RFP responses • Connecting with comparable, small communities to learn about the process they had followed • The possibility of paying companies to write an RFP and/or offer to meet them in Horseshoe Bay to create excitement about the project • Indications that the project would cost triple the budgeted price – the Committee discussed phasing the project and choosing top assets to prioritize. It was noted that the Lions Bay infrastructure project was a similar cost to the proposed BIM project costing would provide eligibility for FCE grant funding. • Suggestion that inclusion of climate change strategies w
Action Item:
Check with the Public Works administrator regarding the response to the RFP. Find out if there were any enquiries that Page 2 of 4 Page 64 of 177 Finance Advisory Committee Meeting June 14, 2017
did not submit and who was on the list of recipients of the tender (Finance Staff). Check with Superintendent of Public Works to see if there are any other companies to approach (Finance Staff). Check with Lions Bay regarding their consultant and also with the contact mentioned by the Manager of Finance (Finance Staff).
4.3 Follow-up on Action The Committee reviewed the action items from the minutes31T 31T of the Items May 3, 2017 FAC meeting. 1) Unclaimed building permits – in progress (Shayle Duffield) 2) Occupancy permits – in progress (Shayle Duffield) 3) Termination procedures – follow-up with Kristine Simpson and send to HR Committee (Shayle Duffield). 4) Examples of business cases for capital projects from Kristine Simpson – in progress. 5) Send Bylaw which included Parks Tax to Kristine Simpson – done.
NEW BUSINESS
5.1 Move to a Closed It was Moved and Seconded Meeting That the Finance Advisory Committee waive notice of a closed meeting pursuant to Section 127 (4) of the Community Charter: (4) Notice of a special council meeting may be waived by unanimous vote of all council members. CARRIED UNANIMOUSLY
It was Moved and Seconded That the Finance Advisory Committee move to a closed meeting pursuant to Section 90 (1) (a) of the Community Charter:
9040T 40T (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; CARRIED UNANIMOUSLY
NEXT MEETING Undecided. Page 3 of 4 Page 65 of 177 Finance Advisory Committee Meeting June 14, 2017
ADJOURNMENT By unanimous consent, the meeting adjourned at 2:19 PM.
Certified Correct:
Stephen Bellringer Stefania Shortt Chair Committee Clerk
Page 4 of 4 Page 66 of 177 Parks, Trails and Greenways Advisory Committee June 13, 2017 Meeting
DRAFT BOWEN ISLAND MUNICIPALITY
A video recording of this meeting may be viewed at the following link: PTGAC – June 13, 2017
Minutes of the Parks, Trails and Greenways Advisory Committee Meeting held Tuesday, June 13, 2017 at 7:00 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, BC.
COMMITTEE IN Councillor Sue Ellen Fast, Chair ATTENDANCE Jeremy Howe, Vice Chair DG Blair Mark Edmonds Christine Miller Phil Osborne Virginia Penny Katherine Wolters
STAFF IN ATTENDANCE Bonny Brokenshire, Manager of Parks and Environment Daniel Martin, Island Community Planner Stefania Shortt, Committee Clerk
OTHERS IN ATTENDANCE John Reid, Applicant – Grafton Lake Lands Re-zoning Dana Woodward, Applicant – Dog Agility Classes
REGRETS Martin Clarke Claudia Schaefer
OPENING OF MEETING The Chair called the meeting to order at 7:05 PM.
APPROVAL OF AGENDA
1.1 Introduction of Late Items It was Moved and Seconded That the Parks, Trails and Greenways Advisory Committee approve the agenda for the June 13, 2017 meeting with the following amendments: • Add Item 6.6: Whale Sign • Add Item 6.7: Orchard Cottages • Add Item 7.3: Walkabouts • Add Item 7.4: Ocean Watch Howe Sound CARRIED UNANIMOUSLY
ADOPTION OF MINUTES
2.1 Minutes of the May 16, It was Moved and Seconded 2017 PTGAC Meeting That the minutes of the Parks, Trails and Greenways Committee meeting held May 16, 2017 be adopted. CARRIED UANIMOUSLY Page 1 of 5 Page 67 of 177 Parks, Trails and Greenways Advisory Committee June 13, 2017 Meeting
PUBLIC COMMENTS Dana Woodman, Proprietor of Noah’s Barque Dog Care and Grooming, requested that the Committee endorse her request to offer dog agility classes on Municipal Land.
DELEGATION
4.1 John Dowler, Bowen This item was deferred. Trails re: Heritage Loop Trail QR Codes
STAFF REPORTS
5.1 Daniel Martin, Island Daniel Martin, Island Community Planner, presented a referral from Community Planner re: Council, a referral letter, reports dated March 27, 2017 and April 10, Revised Grafton Lake Lands 2017, the Bowen Island Municipality Official Community Plan Development Proposal Amendment Bylaw No. 439, 2017 (Draft) , the Bowen Island Bylaws No. 439 and 440 Municipality Land Use Bylaw No. 57, 2002, Amendment Bylaw No. 440, 2017 (Draft) and a presentation. • Excerpt from the Regular Council Meeting held April The Committee members discussed their concerns and also their 10, 2017 regarding appreciation of the efforts that the proponent was making to ensure Referral to the an ecologically sensitive approach to development, agreed that they Advisory Planning would like to reinforce these best practices for Council, and made the Committee following recommendation: • Referral Letter to the PTGAC regarding the Revised Grafton Lake It was Moved and Seconded Lands Development Whereas the nature reserve, trails and greenways aspects of the Proposal Bylaws No. Grafton Lake Lands Revised Proposal (Bowen Island Municipality 439 and 440 Official Community Plan Amendment Bylaw No. 439, 2017 (Draft) and • Reports dated March Bowen Island Municipality Land Use Bylaw No. 57, 2002, Amendment 27, 2017 Bylaw No. 440, 2017 (Draft) appear to be beneficial to the • Report dated April community, 10, 2017 Be it resolved that the Parks, Trails and Greenways Advisory • Bowen Island Committee recommend that Council consider the following: Municipality Official Community Plan That best practices for Low Impact Development (LID) be adopted Amendment Bylaw including: No. 439, 2017 (Draft) • Storm water (surface and subsurface) management (eg. • Bowen Island bioswales, constructed wetlands, retention of vegetation, Municipality Land etc.) Use Bylaw No. 57, • Shoreline protection through the Green Shores approach 2002, Amendment • Pollutant, nutrient and sediment control and Bylaw No. 440, 2017 management (Draft) Page 2 of 5 Page 68 of 177 Parks, Trails and Greenways Advisory Committee June 13, 2017 Meeting
• Ongoing water quality monitoring comparing to baseline data including, for example, a provincial groundwater monitoring well in addition to surface water; and,
That best practices be adopted for habitat protection including for: • Invasive species management • Amphibian road crossing • Wildlife corridors; and,
That best practices for trail and multi-use pathway construction and ongoing operations, risk, safety, expense, liability and general management be adopted; and,
That the water quality and flows of the main creek drainage of the south Grafton Lake Lands into terminal creek be maintained; and, That cumulative effects be considered. CARRIED UNANIMOUSLY
It was Moved and Seconded That Parks, Trails and Greenways Advisory Committee recommend that the nature reserve be extended across the agricultural commons, including along the riparian corridor, to protect the existing creek habitat between the agricultural commons and the orchard recovery centre, including all wetland vegetation. CARRIED UNANIMOUSLY
BUSINESS ARISING FROM
THE MINUTES 6.1 Councillor Sue Ellen Fast It was Moved and Seconded re: Joining the Coastal That the Parks, Trails and Greenways Advisory Committee Douglas Fir Conservation recommend that Council endorse joining the Coastal Douglas Fir Partnership (Link: CDFCP) Conservation Partnership (CDFCP) by signing the Statement of Cooperation associated with the CDFCP. CARRIED UNANIMOUSLY
6.2 Discussion re: Heritage This item was deferred. Loop Trail
6.3 Councillor Sue Ellen Fast This item was deferred. re: Waterfall Loop
6.4 Councillor Sue Ellen Fast, Bonny Brokenshire, Manager of Parks and Environment, provided an Update re: BIYC Permit to excerpt from the minutes of the May 29, 2017 Regular Council Occupy at Tunstall Bay meeting regarding the extension of the Bowen Island Yacht Club’s permit of occupation for the sail boat rack on Tunstall Bay Beach. Discussion ensued.
6.5 Phil Osborne re: BITS Phil Osborne, Bowen Island Trail Society (BITS), updated the Update Committee on recent BITS activities, noting that the next meeting would be to discuss the 2017 Action Plan and would be on: Page 3 of 5 Page 69 of 177 Parks, Trails and Greenways Advisory Committee June 13, 2017 Meeting
Wednesday, June 21 at 7:30 at Bowen Island Community School
6.6 Whale Trail Bonny Brokenshire, Manager of Parks and Environment, presented a sign that depicted images and information about whales in the proximity of the Whale Trail at Cape Roger Curtis.
6.7 Davies Orchard Councillor Sue Ellen Fast advised that Virginia Penny would attend the Workshop Davies Orchard Planning Study Public Engagement Event as a representative of the Parks, Trails and Greenways Advisory Committee and requested that Committee members provide feedback for her to share. There was general agreement that of the two options provided, the option that retained the six of the heritage cottages was preferred.
NEW BUSINESS
7.1 Discussion re: Noah's Bonny Brokenshire, Manager of Parks and Environment, solicited Barque Application to Occupy feedback from Committee members regarding the request of Noah’s a Municipal Park for Dog Barque in Public Comments. Discussion ensued. Agility Classes
It was Moved and Seconded That the Parks, Trails and Greenways Advisory Committee recommend that Council authorize the owner of Noah’s Barque to utilize municipal land for the purposes of instructing dog agility classes at Seymour Bay Park for two hours a week over a six week duration in August and September 2017. CARRIED UNANIMOUSLY
7.2 Bonny Brokenshire, This item was deferred. Manager of Parks and Environment re: Village Drive / Seaview Place Pedestrian Pathway
7.3 Walkabouts Councillor Sue Ellen Fast provided a brief description of walkabout protocols. Key points included: • Committee members and non-committee members are welcome to attend walkabouts. • As they are outside regular meeting time, staff may or may not be in attendance. • The developer does not have to be in attendance or could be, depending on whether the Committee would like input or would like to explore and discuss the referrals without bias or influence.
Page 4 of 5 Page 70 of 177 Parks, Trails and Greenways Advisory Committee June 13, 2017 Meeting
7.4 Oceanwatch Howe Sound Councillor Sue Ellen Fast advised that Council had resolved to participate in the Ocean Watch Action Plan Task Force and had assigned herself and Bonny Brokenshire, Manager of Parks and Environment, to the task force for a six-month period. Discussion ensued.
NEXT MEETING Tuesday, July 18, 2017 at 7:00 PM
ADJOURNMENT By unanimous consent, the meeting adjourned at 9:04 PM.
Certified Correct:
Councillor Sue Ellen Fast Stefania Shortt Chair Committee Clerk
Page 5 of 5 Page 71 of 177
June 21, 2017
Recommendation from the Parks, Trails and Greenways Advisory Committee meeting held June 13, 2017 referred to the June 26, 2016 Regular Council Meeting.
Recommendation: That the Parks, Trails and Greenways Advisory Committee recommend that Council authorize the owner of Noah’s Barque to utilize municipal land for the purposes of instructing dog agility classes at Seymour Bay Park for two hours a week over a six-week duration in August and September 2017.
Manager of Parks & Environment Comments: Seymour Bay Park is in Zone CD 6 Area 9(b). This zone allows for General Services and Assembly, either of which agility training could fall under.
Since no formal Parks Policy exists at this time and no permitting process has been established for Municipal Parks, Council could authorize the dog agility (use) to occur in Seymour Bay Park on a trial basis. Following Council resolution, Bonny Brokenshire, Manager of Parks and Environment, will create an agreement with the business owner of Noah’s Barque for use of Seymour Bay Park for dog agility classes which will run for two hours a week over a six-week period in August and September 2017.
Council’s authorization of this use will establish a process during the interim prior to Park Policy being adopted.
A Parks Policy will be brought forward to Council in the Fall of 2017.
Page 1 of 1 Parks, Trails and Greenways Recommendation June 26, 2017 Regular Council Meeting Page 72 of 177 Recreation and Community Services Commission June 22, 2017 Meeting
DRAFT BOWEN ISLAND MUNICIPALITY
Minutes of the Recreation and Community Service Commission Meeting held Thursday, June 22, 2017 at 7:00 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, BC.
COMMITTEE IN Catherine Patterson, Chair ATTENDANCE Taylor Jones, Vice Chair Pam Culver Donna Kreutzer-Jones Sonia Usmiani
STAFF IN ATTENDANCE Shauna Jennings, Manager of Recreation and Community Services Hope Dallas, Deputy Corporate Officer Tyler Ruggles, Administrative Clerk
REGRETS Noah Pryce-Jones Councillor Gary Ander
OPENING OF MEETING The Chair called the meeting to order at
APPROVAL OF AGENDA
Introduction of Late Items It was Moved and Seconded That the Recreation and Community Services Commission approve the agenda and for the June 22, 2017 meeting. CARRIED UNANIMOUSLY
ADOPTION OF MINUTES
Minutes of the May 10, 2017 It was Moved and Seconded Recreation and Community That the minutes of the Recreation and Community Services Services Meeting Commission meeting held May 10, 2017 be adopted as amended. CARRIED UNANIMOUSLY
PUBLIC COMMENTS Nil.
MEMBERSHIP
Welcome Councillor Gary The Chair advised that Council had appointed Councillor Gary Ander Ander the new Council Liaison for the Commission to replace Councillor Melanie Mason.
Resignation of Andrea Little The Chair announced the resignation of Andrea Little and the Commission discussed what skill set would be included in the advertisement seeking her replacement. Page 1 of 2 Page 73 of 177 Recreation and Community Services Commission June 22, 2017 Meeting
STAFF REPORTS
Recreation Programmers' Shauna Jennings, Manager of Recreation and Community Services, Report provided the Recreation Programmers’ Report dated June 19, 2017.
Youth Services Report Shauna Jennings, Manager of Recreation and Community Services, presented highlights from the Youth Services Report dated June 12, 2017.
BUSINESS ARISING FROM
MINUTES
Community Recreation Plan Shauna Jennings, Manager of Recreation and Community Services, Status (Shauna Jennings, provided an update of the progress of the Community Recreation Manager of Recreation and Plan noting the following: Community Service) • The name had changed from “Recreation Master Plan” as Council felt that the recommendations were not specific enough • The final plan and survey data would be circulated once completed and 30 paper copies would be available to the public at the recreation office, the library and Municipal Hall.
Brainstorming Workshop: The Commission workshopped ideas for implementation of the Community Recreation Plan recommendations included in the Community Recreation Plan to (All) after adjourning the meeting. Action Item:
Distribute first draft of the RCSC Work Plan to Commission members by email (Shauna Jennings).
NEXT MEETING Wednesday, September 13th at 7:00 PM
ADJOURNMENT By unanimous consent, the meeting adjourned at 7:27 PM.
Certified Correct:
Catherine Patterson Hope Dallas Chair Committee Clerk
Page 2 of 2 Page 74 of 177 Transportation Advisory Committee Meeting June 27, 2017
DRAFT BOWEN ISLAND MUNICIPALITY
A video recording of this meeting may be viewed at the following link: TAC June 27, 2017 – Part 1 and Part 2
Minutes of the Transportation Advisory Committee Meeting held Tuesday, June 27, 2017 at 7:15 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, BC.
COMMITTEE IN David Hocking, Chair ATTENDANCE Rob Wynen, Vice Chair Susanna Braund Councillor Sue Ellen Fast Councillor Melanie Mason Councillor Alison Morse
STAFF IN ATTENDANCE Emma Chow, Island Community Planner 1 (left at 8:07 PM) Stefania Shortt, Committee Clerk
REGRETS Ily Allen
OPENING OF MEETING The Chair called the meeting to order at 7:16 PM.
APPROVAL OF AGENDA
1.1 Introduction of Late Items It was Moved and Seconded That the Transportation Advisory Committee approve the agenda and Late Items agenda For the June 27, 2017 meeting as amended. CARRIED UNANIMOUSLY
ADOPTION OF MINUTES 2.1 Minutes of the May 31, It was Moved and Seconded 2017 Transportation Advisory That the minutes of the Transportation Advisory Committee meeting Committee Meeting held May 31, 2017 be adopted as amended. CARRIED UNANIMOUSLY
PUBLIC COMMENTS Nil.
UPDATES
4.1 Integrated Transportation Emma Chow, Island Community Planner 1, advised that she had been Master Plan (ITMP): Multi- notified by Translink that BIM would receive the full asking amount of Use Path (Emma Chow and $160,000 matching funds to pay for the section of the multi-use path David Hocking) on Grafton Road near Charlie’s Lane, noting that the time frame included a spending deadline of four years. Next steps would include feasibility studies, environmental and geotechnical studies, and Council deciding on the exact location based on those results. Discussion ensued.
Page 1 of 4 Page 75 of 177 Transportation Advisory Committee Meeting June 27, 2017
Action Item: Put the Major Roads Network on the agenda (as a discussion point) of the BIM/Translink workshop in early July (Councillor Mason).
4.2 Bus Stop Installation Emma Chow, Island Community Planner 1, advised that while three bus stops had been installed on Bowen Island which were intended to provide real time information to passengers, the shuttles on Bowen Island did not have the GPS capabilities of the rest of the fleet. Translink’s response to the Planner’s complaint regarding the misinformation was to provide communications material to distribute to Bowen residents. Discussion ensued.
Action Item: Add real-time information on Bowen bus stops to the agenda of the upcoming BIM/Translink workshop (Councillor Mason).
4.3 Update on North Shore Emma Chow, Island Community Planner 1, advised that she had Municipal Meeting recently attended a meeting of North Shore municipal transportation staff and noted that the while the participants included North Vancouver District, the City of North Vancouver and West Vancouver District, representatives from West Vancouver had been unable to attend. She further advised that the session had been of value and that she would be attending quarterly. Discussion ensued.
4.4 Translink: Council Update Councillor Melanie Mason provided a letter from Translink dated June (Councillor Melanie Mason) 9, 2017, a draft letter to Translink to be sent from Bowen Island Municipality dated June 21, 2017 and an email from Translink dated June 22, 2017 proposing a workshop with BIM staff and Councillors in early July. Discussion ensued.
4.5 Ferry Advisory Committee Susanna Braund, Chair of the Bowen Island Ferry Advisory Committee (Susanna Braund, FAC Chair) (FAC), provided notes on the June 15, 2017 FAC meeting. Discussion • June 15, 2017 FAC ensued relevant to: Meeting • Item #9: Electric Ferries:
• BC Ferries Surveys o The need for large electric lines and charging stations on both docks. o Potential for support from new provincial government. o Federal grants available to climate innovations programs. • Item #3: Ferry surveys. Improving communications. Action Item: Ask the communications coordinator to send out another blast regarding the ferry surveys (Councillor Morse).
Page 2 of 4 Page 76 of 177 Transportation Advisory Committee Meeting June 27, 2017
4.6 Car Sharing (Rob Wynen Rob Wynen, Vice Chair, provided information regarding car sharing. and Councillor Melanie Discussion ensued relevant to: Mason) • Distinguishing between the needs of on-island and off-island travel • Developing an app or borrowing an app from another municipality • Targeting commuter areas such as North Shore commuter Facebook page.
Action Item:
Invite Tom Carchrae to attend a TAC meeting and speak to the Committee (Councillor Fast).
BUSINESS ARISING FROM MINUTES
5.1 Scooter and Bicycle The Chair provided an email from Mayor Skeels regarding the Parking on the North Dock proposed construction of shelter for bicycle and scooter parking on the North Dock. He also suggested that the Committee rescind the recommendation made at the February 28, 2017 TAC meeting regarding parking at the Cove Commons and recommend instead that the North Dock initiative be supported. Discussion ensued relevant to:
• Possible alternative uses for the shelter • Safety concerns regarding pedestrians waiting in scooter thoroughfare
Action Item:
Send photos of progressive bike storage racks to the Mayor and suggest that the bike storage designer come over to Bowen to meet with the Committees (Rob Wynen).
It was Moved and Seconded That the Transportation Advisory Committee rescind the following recommendation from its meeting on February 28, 2017: Whereas the current scooter and motorcycle parking area is becoming overcrowded, Therefore it be resolved that the Transportation Advisory Committee recommend that Council direct staff to include covered scooter and motorcycle parking at the west parking lot at the Cove Commons. CARRIED UANIMOUSLY
Page 3 of 4 Page 77 of 177 Transportation Advisory Committee Meeting June 27, 2017
It was Moved and Seconded That the Transportation Advisory Committee support the initiative of the Snug Cove Improvements Working Group in its investigation of the construction of bicycle, scooter and motorcycle parking on the North Dock and recommend that best practices be incorporated for bicycle, scooter and motorcycle storage including those described in the ITMP research report section A5 and Appendix C. CARRIED UNANIMOUSLY NEW BUSINESS
6.1 BC Ferries Policy on Youth David Hocking, Chair, provided a letter to BC Ferries from a concerned Travellers parent whose child had been refused boarding on the Queen of Capilano in Horseshoe Bay. Discussion ensued and the Committee agreed that action needed to be taken to ensure that youth and other vulnerable people would not be left stranded.
Action Item:
Send a note to BC Ferries (Chris Morris copied to Darin Guenette) asking what the policy is regarding youth travel (Susanna Braund).
6.2 Re-Sale of Experience Councillor Sue Ellen Fast advised that Gabriola had spearheaded a Cards program wherein a social services agency had purchased Experience Cards from BC Ferries and was re-selling them in small denominations to passengers whose expendable income was less than the required minimum card-loading fee. Discussion ensued.
Action Item:
Approach the Community Foundation, the Caring Circle and Sheila MacKinnon regarding investing in bulk cards to re-sell in small denominations (Susanna Braund).
NEXT MEETING Tuesday, July 25, 2017 at 7:15 PM
ADJOURNMENT The meeting adjourned at 9:15 PM.
Certified Correct:
David Hocking Stefania Shortt Chair Committee Clerk
Page 4 of 4 Page 78 of 177
To: Mayor Skeels and Council
From: Emma Chow, Island Community Planner 1, Planning
Date: June 30, 2017 Meeting Date: July 10, 2017
Subject: 1441 Adams Rd Raef Grohne Lot Q, LMP 4859, Block C, DL 492 File No. TUP-01-2017
RECOMMENDATION That Council issue Temporary Use Permit TUP-01-2016 to Raef Grohne for 1441 Adams Rd, legally described as Lot Q, LMP 4859, Block C, DL 492 for a one-year period.
PURPOSE The purpose of this report is to advise Council of responses to the notice regarding a Temporary Use Permit to allow assembly to enable a non-profit annual motor show event.
BACKGROUND Details of this application are set out in the staff report considered by Council at the June 12, 2017 Council Meeting (Attachment 2). At that meeting, Council passed a resolution authorizing staff to provide notice to all properties within 100 metres of the legal boundary of the subject property. This notice was to advise that Council would be considering issuance of TUP-01-2017 at its meeting of July 10, 2017, and that written comments regarding the proposal could be submitted to the Planning Department for Council’s consideration.
Notice was mailed to all property owners within 100 metres of the property with information that the draft Temporary Use Permit could be inspected at Bowen Island Municipal Hall, and that staff were available to answer questions or relay comment to Council.
At the meeting, Council brought forward several questions regarding parking, traffic and washroom facilities for the event, and how much of proceeds will be going towards the museum improvements. The following is information that staff obtained in response to these questions.
200-300 event participants are expected throughout the day. The applicant has been in discussions with two neighbouring property owners for the use of their lands for parking. These two property owners have submit letters in support of this application and detailing the agreement for parking use on their lands (Attachment 3).
There are no other major events scheduled on Bowen Island for the same day as this event. The event is scheduled from 11 AM-5 PM, with the main sources of noise being generators and music. Two portable toilet units will be provided on site. Net proceeds will be donated to the Bowen Island Museum & Archives. Page 79 of 177
RESPONSES TO NOTICE At the time of writing this report, five submissions have been received by the Planning Department (Attachment 3). All were from neighbouring property owners expressing support for the application. Any other written comments received prior to the Council meeting will be presented on table for Council’s consideration.
PROPOSED AMENDMENTS TO PERMIT The draft permit has been amended to reflect Council’s feedback from the meeting of June 12, 2017. These changes include reducing the permit period from three years to one, specifying event frequency (one day per year) and hours of operation (9 AM – 6 PM), and to ensure parking regulations are respected.
FINANCIAL IMPLICATIONS This application is not anticipated to have financial implications for the municipality. The applicant may seek to request the Temporary Use Permit fee be granted back to the applicant, based on the rationale that net proceeds will be donated to a community benefit. The Temporary Use Permit fee is $750.
COMMUNICATION STRATEGY Should the Temporary Use Permit be issued by Council, notice will be included in the Council-in-brief and in Council minutes of the meeting.
ALTERNATIVES Council has the following options available: 1. That Council issue TUP-01-2017 as drafted; 2. That Council not issue TUP-01-2017 for reasons stated in a resolution of Council; 3. Other options as determined by Council.
SUMMARY This application will provide a unique community event. The applicant has made efforts to comply with Official Community Plan policy to not create an unacceptable negative impact on the environment or character of the neighbourhood.
Attachments and References: Attachment 1 – Draft Temporary Use Permit TUP-01-2017 Attachment 2 – Staff report on TUP-01-2017, June 2, 2017 Attachment 3 – Comment submissions for TUP-01-2017
SUBMITTED BY: ______Emma Chow Island Community Planner 1
REVIEWED/APPROVED BY: ______Kathy Lalonde Chief Administrative Officer
Page 80 of 177
TEMPORARY USE PERMIT
Permit No. TUP-01-2017 Folio No. ###.#####.### Issued to: Raef Grohne Site Addresses: 1441 Adams Rd The lands affected by and subject to this permit are shown on Schedule "A", Location Map, attached hereto, which forms an integral part of this permit, and are legally described as:
Lot Q, LMP 4859, Block C, DL 492 P.I.D. 017-793-629
LIST OF ATTACHMENTS
Schedule “A”: Location Map Schedule “B”: Site Plan Schedule “C”: Environmental Assessment of 1441 Adams Rd, prepared by Whitehead Environmental Consultants Ltd, dated June 7, 2017. Appendix I: Notice of Permit
AUTHORITY TO ISSUE This Temporary Use Permit is issued pursuant to Section 493 of the Local Government Act.
BYLAWS SUPPLEMENTED OR VARIED
“Bowen Island Municipal Land Use Bylaw No. 57, 2002” is supplemented as follows:
1. Section 4.1.1 Principal Uses of Land, Buildings and Structure for Rural Residential 2 (RR2) zones is supplemented with the following:
a. Assembly
SPECIAL TERMS AND CONDITIONS
1. This permit is issued for the period of 1 year.
GENERAL TERMS AND CONDITIONS
1. Use of this property shall follow the conditions on the Environmental Assessment prepared by Whitehead Environmental Consultants Ltd., dated June 7, 2017.
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2. Nothing in this permit shall in any way relieve the developer’s obligation to ensure that the development proposal complies in every way with the statutes, regulations, requirements, covenants, easements, right-of-ways, and licences applicable to the undertaking, including the Bowen Island Municipality Noise Control Bylaw.
3. Nothing in this permit shall in any way relieve the developer’s obligation to comply with all regulations for construction of structures (including the BC Building Code, BC Plumbing Code, and BC Fire Code) and requirements regarding the provision of on-site services pursuant to the Public Health Act, the Fire Services Act, the Safety Standards Act, and any other provincial statutes.
4. Assembly use is only permitted in the areas marked in Schedule “B” for Assembly Use.
5. Assembly use shall be permitted for a maximum of one day in one calendar year.
6. Assembly use shall be permitted between the hours of 9:00 AM and 6:00 PM.
7. Personnel shall be provided to ensure parking regulations are respected. All roadways shall remain clear for emergency vehicles.
8. No fires shall be allowed without a special permit issued by the Bowen Island Fire Department.
9. A temporary fence or other physical barrier shall be erected between the assembly use area and the Streamside Protection & Enhancement Area, as shown in Schedule “B”. The barrier installation must be approved by a Qualified Environmental Professional.
Note: Bowen Island Municipality shall file a notice of this permit in the Land Title Office stating that the land described in the notice is subject to Development Variance Permit Number TUP-01-2017. The notice shall take the form of Appendix I attached hereto. ______
AUTHORIZING RESOLUTION PASSED BY THE COUNCIL OF BOWEN ISLAND MUNICIPALITY ON THE ## DAY OF month, year.
______Chief Administrative Officer
THIS IS NOT A BUILDING PERMIT
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SCHEDULE "A" Location Map
1441 Adams Rd, legally described as Lot Q, LMP 4859, Block C, DL 492, P.I.D. 017-793-629
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SCHEDULE "B" Site Plan
ASSEMBLY USE
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SCHEDULE "C" Environmental Assessment of 1441 Adams Rd, Prepared by Whitehead Environmental Consultants Ltd, dated June 7, 2017.
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Page 93 of 177 Emma Chow
From: Bowen Island Municipality Sent: June 28, 2017 1:45 PM To: Emma Chow; Daniel Martin Cc: Hope Dallas Subject: FW: Car show event
Tyler Ruggles Administrative Clerk Bowen Island Municipality 981 Artisan Lane, Bowen Island, BC V0N 1G2 [email protected] 604‐947‐4255
The information transmitted herein is confidential and may contain privileged information. It is intended solely for the person or entity to which it is addressed. Any review, retransmission, dissemination, taking of any action in reliance upon, or other use of this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please notify me and delete or destroy all copies.
From: Wendy [mailto:[email protected]] Sent: Wednesday, June 28, 2017 1:38 PM To: Bowen Island Municipality
Sent from my iPad
Begin forwarded message:
From: Wendy Date: June 13, 2017 at 2:06:39 PM PDT To: [email protected] Subject: Car show event
To Bowen Island Municipality : As neighbours of the planned car show we have no reservations of it occurring. We are also pleased to offer our front yard for any overflow parking as needed. We look forward to seeing the cars that are coming.
Sent from my iPad. Rick and Wendy Cannell
1 Page 94 of 177 Emma Chow
From: Lisa Wrinch
Dear Mayor and Council,
On behalf of David Bellringer, please find attached a letter of support for Raef Grohne's application for a Temporary Use Permit (TUP-01-2017).
Kind regards, Lisa
Lisa Wrinch, Administrator D.K. Harris Properties Ltd.
1 Page 95 of 177
June 29, 2017 VIA EMAIL: [email protected]
Mayor Skeels and Municipal Council Bowen Island Municipality 981 Artisan Lane Bowen Island, BC V0N 1G0
SUBJECT: Letter of Support for TUP-01-2017
Dear Mayor and Council,
As a property owner and neighbour to 1441 Adams Road, I would like to offer my full support for the Bowen Island Classic Car Show, as detailed in Raef Grohne’s application for a Temporary Use Permit (TUP-01-2017).
Further, I can confirm that I have offered Mr. Grohne access to my property on Sunset Road, on the day of the event, to allow parking for attendees of the show.
Bowen Island holds many annual events and other festivals that are popular with the community, such as BowFest, the Dock Dance, craft fairs and weekend markets. An event such as the one proposed here would be a welcome addition to Bowen’s listing of events, and undoubtedly will be enjoyed by residents as well as visitors to the island.
Sincerely,
David Bellringer
cc: E. Chow, BIM Island Community Planner R. Grohne, Bowen Island Motor Show
Page 96 of 177 Emma Chow
From: Bowen Island Municipality Sent: June 29, 2017 10:17 AM To: Emma Chow Cc: Hope Dallas Subject: FW: Car Show
Tyler Ruggles Administrative Clerk Bowen Island Municipality 981 Artisan Lane, Bowen Island, BC V0N 1G2 [email protected] 604‐947‐4255
The information transmitted herein is confidential and may contain privileged information. It is intended solely for the person or entity to which it is addressed. Any review, retransmission, dissemination, taking of any action in reliance upon, or other use of this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please notify me and delete or destroy all copies.
‐‐‐‐‐Original Message‐‐‐‐‐ From: [email protected] [mailto: Sent: Thursday, June 29, 2017 10:15 AM To: Bowen Island Municipality
Hello,
I am a neighbour of Raef Grohne and I am writing to offer my support of his Car Show in July. We live at 1459 Tunstall Blvd.
If you need to contact our family please call 604 947‐
Thank‐you Bonnie Wright
1 Page 97 of 177 Emma Chow
From: Bowen Island Municipality Sent: June 26, 2017 11:07 AM To: Emma Chow Cc: Hope Dallas Subject: FW: The Bowen Island Classic Motor Vehicle Show
From: Shapland Technical Design Services [mailto: Sent: Monday, June 26, 2017 10:55 AM To: Mayor Council
The Bowen Island Classic Motor Vehicle Show, July 22nd, 2017
Lots of people have good ideas, but very few follow through to make them real. Raef has worked tirelessly to make his motor show a reality. He has foreseen all aspects of the endeavour, from the scheduling, promotion on social media, legal responsibilities’ and the physical layout the event location and worked through them in a timely and professional manner. His efforts on his property alone are Herculean, removing the Alders and brush, all in preparation for the arrival of the cars and spectators.
The Bowen Island Classic Motor Show is just the type of event the Municipality should encourage and endorse. It draws people to our Island which can only benefit local businesses. It brings people together making connections that might not have otherwise been made. It also increases the avenues by which people who do not live here will be exposed to and consider coming to Bowen Island.
Not only that, but proceeds are in support of the Bowen Island Museum and Archives’ Restoration Project.
If indeed, you do have any questions or concerns about the event, you can simply go to the event website, which is professional in every aspect, and likely find your answer described in a straightforward and easy-to-use fashion. It is warm, inviting and even has a shot of the event location with a classic truck in the foreground and a deer munching on grass in the background. Quite simply, this is how it should be done, conveying the perfect message about who we are, the special place we live, a specific event and inviting the public to come and visit.
I live next door to Raef and speak for my family by saying that we whole-heartedly endorse The Bowen Island Motor Vehicle Show and its location in our neighbourhood.
Regards,
Keith Shapland
1 Page 98 of 177 Emma Chow
From: daniel heald < Sent: June 23, 2017 12:48 PM To: Emma Chow Subject: 1441 Adams Road
Follow Up Flag: Follow up Flag Status: Completed
Emma I completely support this temporary use permit. Let's do it!!! daniel Heald 511 Sunset Road
1 Page 99 of 177 Hope Dallas
From: Hope Dallas Sent: Tuesday, July 4, 2017 10:52 AM To: Hope Dallas Subject: FW: temeporary permit
From: sue will Sent: Monday, July 3, 2017 9:09 AM To: Bowen Island Municipality
Re: temporary permit for 1441 Adams Rd.
I think this is a great event & hope you will alow the oneday show to happen.
It will be an entertaining day for all Bowen Islanders & visitors.
Thank you, S, Williams - a neighbor of 1441 Adams Rd.
1 Page 100 of 177 7/0 16 g 70—77;,9Le' /In/Fa /fr/*1 TylerRuggles 5-/ 15
From: Cris Delano Dear Sirs and Madams, This is to give my opinion about the proposed development on 1441 Adams Rd. I am OPPOSED to this develo ment because: ~—Itwill add to the traffic congestion which is already taxing in the summer. it will add noise. ——Thispermit would be a bad PRECEDENTto give permits to other businesses which many of us, neighbors would not want. This would just be be a "foot on the door“, This is what 3 years is about. --This is a lovely neighborhood, placid, green, uncluttered by businesses and what this implies. -—Wedont need businesses in family areas. I believe that not everything is business. Our Communities should be sheltered from opening them up for anything that comes around. I came to Bowen because it was quaint, quiet and had a lid on what type of business there were and where. Sincerely, M.Cristina Delano 472 Braewood Pl. Bowen Is. 1-778829 Crisde|ano@ Sent from my iPad Page 101 of 177 Hope Dallas From: Sanchez, Enrique FLNR:EX Importance: High Follow Up Flag: Follow up Flag Status: Flagged Dear Hope Dallas: My name is Enrique Sanchez, I am forest development planner working for BC Timber Sales (BCTS) in Chilliwack. BCTS has parcels of forest land on Bowen Island. I would like to engage the Bowen Island Municipality to provide information and some opportunities to develop these areas for timber harvesting purposes, working collaboratively with the community. At this point I am finalizing details to advertise a Forest Stewardship Plan (FSP) and would like to inform Mayor and Council of this plan. The plan will be advertised by the end of June up to early September, 2017. An open house on Bowen Island is planned for mid‐July or August. I would like to meet with Mayor and Council, or their delegates, for an under two (2) hours conversation. From experience I know that regular council meetings have busy agendas and is difficult to present the idea in a 10 minutes delegation presentation. Therefore, I am seeking your advice in how to proceed in a manner that is beneficial to the residents of Bowen Island and the rest of British Columbians. The following is a summary/background for the Forest Development Process: The first step is to prepare a the Forest Stewardship Plan (FSP). Once prepared it needs to be advertised. The objective of the advertisement is to provide the opportunity to First Nations and Stakeholders to provide comments on the proposed rules to follow should development actually happens. These rules are in regard to eleven (11) objectives set by government and identified in section 149 of the Forest and Range Practices Act. (FRPA). See the following clips. 1 Page 102 of 177 For your information, I have had the opportunity to talk to councillor Sue Ellen Fast and Parks Manager Bonny Brokenshire in this regards. I am grateful for their time since I know how busy they are these days. I mentioned that an FSP is similar to an OCP because both documents provide guidance, then at the permitting phase, the details come and discussions are taken place for the benefit of all involved. The second step is the actual development of a detail plan that would be guided by the FSP. I have suggested a few options that could be considered to manage these BCTS areas: 1. With community involvement, develop a 20 years plan that would be able to manage for all resources that the community consider of value. This plan development, due to its complexity could take a couple of years to complete. Then, a year to put it into practice. This approach provides a sense of ownership in how resources are managed on our backyard. 2. The community of Bowen Island to apply for a community forest licence within BCTS areas. Once obtained, it could develop its own FSP before any forest development to occur or request BCTS to join BCTS’ FSP that would eliminate the FSP preparation cost and time. In addition, could start its forest development as soon the province approves the new tenure added to BCTS FSP. 3. The community of Bowen Island to apply for a Woodlot licence within BCTS areas. Once obtained, a Woodlot Licence plan must be prepared before any forest development to occur. It would take preparation cost and time. The areas mentioned above are shown in the map below. The last time BCTS harvested in this area was in 1991, with a series of small blocks totaling nine (9) hectares approximately. From Fraser Timber Supply review (TSR ‐4) the following are the statistics regarding BCTS areas on Bowen Island: Total Area: 4,994 ha Total THLB: 1,414 ha (Timber Harvesting Land Base) Annual Timber Yield: 8,288 m3 2 Page 103 of 177 Looking forward to your response. Enrique Sánchez, R.P.F Planning Forester British Columbia Timber Sales Chinook Business Area Chilliwack B.C. Tel: 604-702-5748 Fax: 604-702-5711 3 Page 104 of 177 I707/oKC- BC Timber SalesChinook 0/i/7'46L€ /I/Fo /75»/I ProposedForestStewardshipPlan §.lA B( llmber SalesChinookBusinessArea(BCTS);CascadeLowerCanyon CommunityForest General Partner Corp.,ChawathilFirstNation, Katzie/ KwantlenFirstNation, Ledamel ForestryLimitedPartnership, Matsoui FirstNation Development Corporation,ShxwbwhamelVentures Ltd; Stsailes [Sasquatch Forest Products) and YaleFirstNation, having timber harvesting rights in the Frasertimber supplyarea (TEA),within the ChllliwackNatural Resource District,are seekingapproval ofForest Stewardship Plan (FSF)number 643 Membersofthe publr BCTimberSalesChinookhas initiateda publicreview and comment period (Tuesday,July4, 2017to Wednesday,September 6, 20i7) for the F5? The FSPand related maps can be viewedat the followingaddress, Monday to Friday8 30 am —12p rn and i p m -4 30 p in Pleasecall planningforester EnriqueSénthez, RPFat 604 7025748 to arrange a viewing time BCTimber Sales, Chinook Business Area 45360Airportl7.oad,Oi///rwaek,BC, l/2P L45 The proposed FSPcan alsobe viewed online at www.fangainbt:.ca/ftp/TCH/external?publish/FSP/ChilIiwacl Date location Address Times July26,2017 BUS 46360AirportRd 4 p ri'i.—Bpm ChilliwatkO?tte Cliilliwatlt July30,2017 CollinsHall H22MillerRoad, Zprn—S'3Dp in Bowenisland Augiisti5,Z017 Mt(onne|l CreekHall 35483HartleyRd 4 p m—8pin (FarmersIrisiiiutellHaizit) Mission August12,201/ ColumbiaValley i2lJ1l August50,2017 Hope&Drstriti i0056thAve 4 p.in —8pin. RetreanonCentre Hope Written comments can be submitted via email, fax or mail to the BCTSChilliwackaddress listed above and should be addressed to the attention Enrique Sanchez, RPF, Planning Forester at: email: Enrique.$an([email protected].(a fax: 604 702-5711. JW77 /7 y,fpi_:7QCi/?»£i'_ x ‘ BRITISH —’h/ CoLt_Jivii3iA Page/454 105 of 177ér I o 1? 0/671/6045(7,/Fa/72/14 TylerRuggles 5),; b From: To all council members, I urge you to pass a unanimous motion that would disallow any log in b forest com anies on Bowen Island.Please make this an easy and swift decision on the part ofcouncil. Gambier residents stopped them; so should we. I would like to attend tomorrow’s meeting to address you in person, however my young granddaughters will be staying with me and I must be with them. Hopefully, David will be able to represent our household. Pease forgive this letter"s lack of all official protocol. Ineed you to hear my plea. Thank you, Aubin van Berckel Page 106 of 177 /707/0?c 0"/’7776L€ TxlerRuggles ///F0/7527 From: NERYSPOOLE To Mayor and Council I have looked at tonight‘s agenda and the letter from Enrique Sanchez about potential logging plans for Bowen. As I am unable to attend tonight's meeting, I wish to express my view on this issue in time fervour consideration tonight. Under no circumstances do I support logging on Bowen. I believe the community will be strongly against any logging on Bowen and that we can make that heard with the Ministry of Forests. I do not support any proposal for BIM to apply for a woodlot licence — this is accepting that logging is inevitable. I do not accept it. There are many organizations in the Lower Mainland who will be behind us in the opposition to this proposal. lam happy to help contact them to ensure theirvoices are heard and communicated to the Ministry, — in addition, I believe Mr. Sanchez needs to be told clearly and loudly » that July 30 is not an acceptable date for any kind of community consultation. The deadline of Sept. 6 is ridiculous, given how busy people are overthe summer months and how many people are away offthe island. We need a full public engagement meeting to be held in the fall to discuss this and for Mr. Sanchez to be able to hear the public's views on this ill—conceivedproposal. Nor is it appropriate for this to be occurring at a time when our provincial government is in a transition period. I intend to write to Mr. Sanchez as well to let him know my views and to copy the current minister, current premier, premier designate, MLA, etc. Please support your community in ensuring that there is NO logging on Bowen. thank you Nerys Page 107 of 177 /707/o/€c« 0,‘/,/7;6Lg ////o /75»: TIIEr R"22Ie5 From: NERYSPOOLE Dea r I am writing to you with regard to your proposal to log parts of Bowen Island. I wish to make a few main points about your plans for community consultation: 1. Holding a public open house on July 30 willbe seen by the Bowen island community as an end run to avoid true community consultation. The middle ofthe summer is not the time to plan an open house on your proposal. 2. Having a deadline of September 6 for any public input - again - is completely inappropriate in terms of ensuring some true community consultation. People are busy during summer vacation and often off island. 3. Planning an open house for this proposal is not sufficient to truly ?nd out community opinion. If you really want community opinion, plan a public meeting — to truly engage the Bowen community - and hold it in the fall at a large venue such as the BI Community School. I guarantee you will receive a large turnout. Ifyour goal is to sweep this proposal under the carpet and avoid true community consultation, then proceed as you have planned. However, Ifyou choose to do this, you may be surprised at the even more extreme public reaction once people discover in the fall what you are planning. 4. Engaging the Bowen island public on an issue, that is likely to result in some public opposition during a time when the government is in transition, is unfair to both the soon to be changing government ministers and to the Bowen Island public. Finally, on the proposal itself, I wish to express my opposition to ANYlogging on Bowen Island. I trust that you will listen to the community on this, as there is likely to be little ifany support for your proposal, We are an island that depends on tourism and that draws crowds of people here every summer to enjoy the outdoors - on Mount Gardner, Mount Collins and elsewhere on the island. There will be many people in the Lower Mainland, as well as on the island, who will be horrified that Government is contemplating logging this beautiful and scenic island in Howe Sound. Please go elsewhere with your timber sales proposals. thank you Nerys Poole (longtime resident of Bowen island and Municipal Councillor/IslandsTrustee on 2008 to 2011 Council) Page 108 of 177 / 7:27/0Kc, on/«7746I-gm/Fo /7?”? d’-/ C André H. CHOLLAT Anne FRANCDE FERRIERE PO Box West Side Rd Bowen Island, BC. Mayor & Council Bowen island Municipality ]uly 10, 2017 Your worship and Councilors, Thank you for this opportunity to hear our concerns on a matter of great importance to most islanders: logging on Crown land of Bowen island. As long as we have been on this island, we have known that crown land does not belong to the community and the provincial government could do with it as it pleases. But times are changing and we see right now in the Cariboo what wrong decisions can entail in unexpected consequences and cost Whatever desires of BC Timber sales to maximize their pro?t, Bowen Island does not represent the environment needed for a proper renewal of such resource. Logging on Bowen Island is a one time option leading to long term disastrous consequences. The forest development planner for BC timber sales should know better. Crown land is only 60% of the island that is to be left in its natural state regulating our water reserves & climate conditions. There is still enough on private land that provides sporadic logging, as we saw on Cape Roger Curtis not so long ago. The present climate change requires that BC Timber Sales under the authority of the BC Ministry of Forests removes once and for all Bowen island from its potential reserves of commercial timber. We ask your worship and your council to be unequivocal about it in your demand to the new government to be soon in place in British Columbia. We will do the same to back you up with individual letters. Sincerely yours r_ __ /1 6 p l/\l 4 . 41/‘4 vv» V 1 Hat “ML Andre H. Chollat Anne Franc de Ferriére — Chollat Page 109 of 177 To: Mayor Skeels and Council From: Sue Ellen Fast, Councillor and Islands Trust Trustee Date: July 4, 2017 Meeting date: July 10, 2017 Subject: Coastal Douglas-Fir Conservation Strategy RECOMMENDATION That Council endorse joining the Coastal Douglas Fir Conservation Partnership (CDFCP) by signing the Statement of Cooperation associated with the CDFCP. Purpose At its June 13 2017 meeting the Parks Trails and Greenways Advisory Committee passed this recommendation. The municipality has the opportunity to cooperate with others to protect healthy ecosystems. Background Kate Emmings, Islands Trust Fund’s Ecosystem Protection Specialist, came to Bowen in May 2017 to present information to the PTGAC about the CDFCP along with an update on the Regional Conservation Plan. The municipality has the opportunity to join the CDFCP and help protect healthy Coastal Douglas- fir and Associated Ecosystems. Established in 2013, the CDFCP is a forum for communication and collaboration regarding the maintenance and restoration of healthy Coastal Douglas-fir and Associated Ecosystems. The CDFCP has developed a Conservation Strategy to guide the activities of the Partnership and identify important partnership opportunities. This is a living document and will change over time. The CDFCP recognizes the need for shared stewardship of ecosystems and strives to focus resources collaboratively, strategically and transparently to avoid duplicating existing efforts and to maximize conservation gains. The CDFCP has over 40 members, including two provincial ministries, Islands Trust islands detailed below, and the Regional District of Nanaimo. Its area of interest is shown in the map below and includes the entire Islands Trust area. More information about the CDFCP is available at www.cdfcp.ca. Page 1 of 4 Coastal Douglas Fir Conservation Strategy July 10, 2017 Regular Council Meeting Page 110 of 177 STATEMENT OF COOPERATION for the COASTAL DOUGLAS-FIR AND ASSOCIATED ECOSYSTEMS CONSERVATION PARTNERSHIP (CDFCP) We believe that: 1) biodiversity is a key component of Canada’s national heritage. Both Canada and British Columbia have made international and national commitments to conserve biological diversity. Biodiversity includes all species and ecological communities and the interactions between them and has both inherent and economic values that justify its conservation. We are committed to preserving this rich component of our national heritage for future generations. 2) the Coastal Douglas-fir Biogeoclimatic Zonea unique and special place. The Coastal Douglas-fir biogeoclimatic zone (CDF zone) is unique and found almost exclusively in British Columbia. It is an area of extremely rich biological and ecological diversity and supports species and ecosystems that do not occur elsewhere in Canada. It has international significance because of its limited range in North America. This zone is also home to an increasing number of people drawn by the Page 2 of 4 Coastal Douglas Fir Conservation Strategy July 10, 2017 Regular Council Meeting Page 111 of 177 quality of life and the mildest climate in Canada. This area supports a wide range of agricultural, forestry, mining, recreation and tourism activities. 3) the future integrity of the Coastal Douglas-fir and Associated Ecosystems is threatened. We will not take the future health of the Coastal Douglas-fir and Associated Ecosystems (CDFAE) for granted. Although the area’s economic wealth has long been based on its abundant natural resources, population growth and associated human activities now threaten the natural environment which has made it so special and attractive. There are 43 Red and Blue-listed ecological communities in the CDF zone alone and 278 species at risk, of which 107 are listed by COSEWIC and 99 are listed under the federal Species At Risk Act (SARA) (BC CDC, 2012) 4) it is not too late to secure the ecological integrity of the CDFAE for future generations. All the necessary elements of a Conservation Partnership are in place. Governments, non-government organizations, community groups and individuals are aware of the many conservation issues facing the CDFAE and recognize the need to preserve this special place. There is adequate scientific information to make informed decisions. We are strongly committed to cooperation and partnership for conservation of the CDFAE. 5) protecting this special place is our shared responsibility. With this Statement of Cooperation, we are focusing the energies and efforts of an emerging Conservation Partnership so that we can make a coordinated contribution toward addressing the conservation issues facing the CDFAE. We wish to engage the considerable skills, energy and resources of our governments, ENGOs, community groups, educators, youth, workers, industry and business. We intend to work through cooperative mechanisms currently in place to inform and involve others. This will produce an open and transparent process of establishing priorities, identifying opportunities for effective cooperative action, and measuring progress. We will work with, and be guided by, existing conservation planning initiatives that affect conservation of the CDFAE. 6) the Aboriginal peoples of the Coast play a special role in the future of the natural system. Through their long historical relationship with the lands and resources, the Aboriginal peoples of the CDFAE have acquired a special knowledge. To conserve and protect the area, we will work closely with the Aboriginal peoples of the CDFAE, so their unique perspective can contribute to our common efforts. 7) we will build on the progress made to date. In our efforts to work closely together for the future of the CDFAE, we will build on the conservation activities and working relationships that have already been established in the area. Many programs and initiatives have protected portions of the landscape, implemented successful stewardship projects, created conservation plans, produced research results, and produced an array of informative publications. We intend to work together to facilitate practical and effective conservation of the CDFAE This Statement of Cooperation states our shared principles, goals and challenges. It provides a framework for collaboration on future initiatives through this Conservation Partnership, and will establish common priorities and a means to coordinate many of the initiatives already underway. We will be guided by our Terms of Reference, we will cooperate in an open and accountable manner, translate our commitments into actions, and monitor our progress. Research, monitoring and Page 3 of 4 Coastal Douglas Fir Conservation Strategy July 10, 2017 Regular Council Meeting Page 112 of 177 evaluation activities will provide new information and we are committed to considering and incorporating new information in our conservation approaches, priorities and management. In working together towards the goals set out in this Statement of Cooperation, we welcome the ideas and efforts of all residents and organizations concerned about the future of the CDFCP. It is our intention to add new signatures to the Statement of Cooperation as new partners adopt the principles outlined in this document. [Signatures] Islands Trust Involvement in the CDFCP The Islands Trust, Trust Fund Board and the Denman, Gambier, Gabriola, Hornby, Salt Spring and Thetis Island Local Trust Committees are signatories to the CDFCP Statement of Cooperation, and Kate Emmings is a CDFCP Steering Committee member. Context “Well-Protected Ecosystems and Green Spaces” is Strategic Pillar A of Island Plan 2017. Alternatives • Receive the CDFCP Conservation Strategy for information. • Request municipal staff to work with CDFCP to draft recommendations regarding land use planning tools that will effectively conserve Coastal Douglas-fir forest ecosystems. • Other options as determined by Council Financial Implications None. The CDFCP, working with the Nature Conservancy of Canada, obtained $17,500 in funding for a CDFCP Conservation Strategy in 2014. The strategy was completed in July 2015. Attachments and References Presentation to PTGAC May 2017 by Kate Emmings, Ecosystem Protection Specialist, Islands Trust Fund re: Douglas Fir Conservation Partnership: https://bowenisland.civicweb.net/document/128629/CDFCP%20presentation%20local%20government %20(Bowen).pdf?handle=B61991BF7D714EFBAB0CC0DC7B67F294 Letter of Invitation to municipal staff February 2017: https://bowenisland.civicweb.net/document/121747/CDFCP%20Letter%20of%20Invitation%20(Municip ality%20of%20Bowen%20.pdf?handle=F922A8540F1A40D4A0FC7BC86B6FFB57 CDFCP website: http://www.cdfcp.ca SUBMITTED BY: ______Sue Ellen Fast Councillor Page 4 of 4 Coastal Douglas Fir Conservation Strategy July 10, 2017 Regular Council Meeting Page 113 of 177 Page 114 of 177 To: Mayor Skeels and Council From: Councillor Sue Ellen Fast Date: July 3, 2017 Meeting Date: July 10, 2017 Subject: Adapting to Climate Change - Water Treatment Plant RECOMMENDATION That Council refer the 2016 Climate Projections for Metro Vancouver and 2017 Climate Projections for the Capital Region reports to staff for reference in planning the Cove Bay water treatment plant location and design. Purpose Practical information about the projected local impacts of climate change has become available. An opportunity exists to consider risks such as seasonal flooding, turbidity and longer drier summers as planning proceeds for the Cove Bay Water Treatment Plant. Background Much progress has been made towards the upcoming Cove Bay Water Treatment Plant; something to be proud of and to build on. Climate change has not been considered in the process to date. Now these reports provide detailed information about how things may change by the 2050s and 2080s. Both appear to be relevant. The Capital Region report appears to be more applicable to Bowen Island regarding water supply and quality due to its focus on surface water reservoirs and groundwater, unlike the assumption of snow-fed mountain reservoirs in the Metro Vancouver report. The municipality has an opportunity to assess the 2009 Cove Bay Water System Long Range Plan Update and other documents to confirm that they are still accurate and realistic, to update them if necessary, to incorporate climate projections, and to otherwise prepare to adapt to accelerating changes before a final location is approved and construction begins. Two projections that relate to water supply and quality: • Drier summers that could extend later into the year, which could put strain on the existing water supply at times. • More frequent, intense, and longer-lasting precipitation or rain-on-snow events, that could lead to higher stream flows with increased turbidity and nutrient input into surface water supply systems. Increased turbidity can interfere with water disinfection and treatment, and excess nutrients can cause algal blooms, leading to taste and odour issues. Page 1 of 2 Adapting to Climate Change – Water Treatment Plant July 10, 2017 Regular Council Meeting Page 115 of 177 Current plans for the Cove Bay Water treatment plant are based on rainfall patterns up to 2008. Data from recent years including summer 2015, when wells ran dry on Bowen that had never run dry before, are not included. Neither are the recent raising of the dam, recent water quality measurements such as colour and turbidity, or projected climate change impacts such as the above. How best could the water system meet future summer demand while also diluting any effluent that the new water treatment plant may produce? Is there a location which could best insulate the water system from climate change impacts? How might the proposed technology perform as turbidity and nutrients increase? Could the design include the flexibility required to adapt to changing conditions without expensive retrofits? These are some questions that I hope the new reports will assist staff in answering through the planning process stages to come. Context "Consider climate change impacts in municipal decision-making" is part of priority E1 of Island Plan 2017. Alternatives • That Council refer the 2016 Climate Projections for Metro Vancouver and 2017 Climate Projections for the Capital Region reports to staff for comment • That Council direct staff to contract a qualified professional firm with experience in projecting climate change impacts to update the 2009 Cove Bay Water System Long Range Plan Update to reflect new information and projections including: climate change; the recent raising of the dam; recent water quality data such as colour and turbidity; and flow, lake level, and meter reading data from 2009-2016. • Other options as determined by Council Financial Implications None for the proposed resolutions. Attachments and References 1. 2016 Climate Projections for Metro Vancouver: http://www.metrovancouver.org/services/air- quality/AirQualityPublications/ClimateProjectionsForMetroVancouver.pdf 2. 2017 Climate Projections for the Capital Region: https://www.crd.bc.ca/docs/default-source/climate- action-pdf/esc-climateprojections_.pdf?sfvrsn»9f39ca_8 3. 2009 Cove Bay Water System Long Range Plan Update, Dayton and Knight Ltd.: https://bowenisland.civicweb.net/document/78916/2009 Cove Bay Long Range Plan.pdf?handleÂ085A414F7649279515580B7383B276 SUBMITTED BY: ______Sue Ellen Fast Councillor Page 116 of 177 BOWEN *5 ISLAND »* Municipality 04—Ju|-l 7 BOWEN ISLAND BUILDING INSPECTIONS OFFICE Month End Statistics, June 201 7 Permits lssued: NUMBER CONSTRUCTION PERMIT Type ISSUED VALUE REVENUE Single Family Dwelling 2 5 6,000,000 $49,857.00 Dwelling (includes secondary suite) 0 $0 $0.00 Two Family Dwelling 0 $0 $0.00 Secondary Suite 0 $0 $0.00 Renovation 2 $39500 $727.50 Addition 0 $0 $0.00 Accessory Bldg. 2 $308,000 $2,824.00 Demolition 0 $0 $0.00 Commercial Building 0 $0 $0.00 Retaining Wall 0 $0 $0.00 Foundation - Dwelling 0 S0 $0.00 Other — Plumbing 0 $0 $0.00 Other — Excavation 0 $0 $0.00 Title Searches $I00.00 Totals 6 $6,347,500 $53,508.50 Occupancy Certi?cates Issued: 5 Certi?cates of Completion 1 Site Inspections: 40 Stop Work Orders 2 Do Not Occupy 0 Fuel Burning Appliances: 2 sawArtlsanlaun Bowunmann nr‘ vowK37 mmncu '2! 504.947 «:55 sax 50: quote: mmnnmrx c u Page 117 of 177 2 u §...__..._ 5.95 $§.E » :33. m vn.:.n.u:n om.wom.mmn§.r.& V, 23.5: n a»m.So.w. a aam<.eu.w n E W on w m._<._.O._. 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S33. zazon?wzau u:.:.> zc.C=.:>o_.. $2.3 E3332 .5 we zunzaz 5m2mm_mE»...E. u.5s.§.— ZEN 2:: Eemaaass §.E§a ...§.=£ =:=w..==E6 .u~U~.&k© $ Page 118 of 177 Bowen Island Fire Department Incident Type Report by Date 06/01/2017 - 06/30/2017 Incident Type Total Incidents 06 Breathing Problems 2 09 Cardiac/Respiratory Arrest 1 10 Chest Pain 2 31 Unconsciousness/Fainting 1 BEL Alarm Bells 1 BURN Burning Complaint 1 OCD Odour Complaint 1 Total Number of Incidents: 9 Total Number of Incident Types: 7 Open House 2017 Page 1 Report generated by Fire Station Software, LLC www.firestationsoftware.com 07/04/2017 Page 119 of 177 Bowen Island Fire Department Incident Type Report by Date 01/01/2017 - 06/30/2017 Incident Type Total Incidents 06 Breathing Problems 9 09 Cardiac/Respiratory Arrest 1 10 Chest Pain 12 12 Convulsions/Seizures 1 17 Falls 4 19 Heart Problems 1 21 Hemorrhage 1 23 Overdose/Poisoning/Ingestion 1 24 Pregnancy/Childbirth/Miscarriage 1 26 Sick Person (Specific Diagnosis) 1 27 Stab/Gunshot Wound 1 29 Traffic Injury Accident 1 30 Traumatic Injuries (Specific) 1 31 Unconsciousness/Fainting 2 AMB Ambulance Assist 4 BEL Alarm Bells 5 BLD Building Fire 1 BURN Burning Complaint 3 CO Carbon Monoxide Detector 1 HAZ Public Hazard 16 HSE House Fire 4 INV Investigation 1 MISC **Miscellaneous 1 OCD Odour Complaint 1 RSC Rescue 1 VEH Vehicle Fire 1 Total Number of Incidents: 76 Open House 2017 Total Number of Incident Types: 26 Page 1 Report generated by Fire Station Software, LLC www.firestationsoftware.com 07/04/2017 Page 120 of 177 Bowen Island ESS Newsletter JULY/AUGUST 2017 Emergencies and disasters are a fact of life in BC and around the world. A disaster can strike at any time and change a community forever… Fort McMurray 2016 RockCreek, BC 2015 Effective emergency management can decrease the impacts of a disaster. Carolyn McDonald, Bowen Island ESS Director June 10- BIFD OPEN HOUSE June 17- Reception Centre Course on Bowen We had an amazing turn out of Municipality staff, ESS volunteers, community members and enthusiastic newbies for the Reception Centre Course. Thanks to all that attended and to the instructor, Clair for gearing the course to our island and the awesome instruction. We are certainly getting better prepared for any emergencies or disasters! Training Schedule On going. Introduction to ESS course through JIBC (2 weeks to complete, 3 hour online course, mandatory pre-requisite for all other courses). This course starts at the beginning and middle of each month. Must register with JIBC. Off Island. Must register with JIBC - EMRG 1612 – Introduction to Group Lodging – Aug 19th Vancouver - EMRG 1624 – Resource Acquisition – Sept 30th Surrey Page 121 of 177 On Island - Meet and Greet – September – Bowen Island - Get it Together – Sept/Oct – Bowen Island Other Events Canada Day is Saturday, July 1 from 12-3 pm at Crippen Park. We will be setting up an ESS information table. If anyone would like to help out please contact Jen ……………Stop by and say Hi Bowfest is Saturday August 26th. If you are interested in helping out or you are keen on being in the parade - contact Jen or Carolyn Jobs and Interests within the Bowen ESS STILL……. Volunteers can get involved as well as learning about family and personal preparedness. There are jobs that require specific training and others that can utilize someone’s particular interests. Here are a few that roles that need volunteers; Resource Acquisition- Setting up agreements with suppliers before an emergency occurs Master of Disaster – A program to help inspire students throughout the province to do their part to prepare British Columbia families and communities for emergencies. Liaison with the BICS (Sarah Haxsby) and their Emergency Preparedness Social Media Pet Services – Educates the pet owners of emergency preparedness for them. During a disaster assists with the care of domestic pets through the provision of food, water, exercise and shelter Emotional Support First Aid Here are some roles that are now being taken on by volunteers; Neighbourhood Emergency Response Persons (NERPs) Co-ordinators Denise Richards, Robyn Fenton Pet Services (Equine) – Susanne Armstrong Bates Pet Services (Dogs, Cats, Small Pets) – Lichen Tilley Total Preparedness Food – Lisa Biddlecombe Social Media; Multiculture – Denise Richard Administrative Support – Marc Harrison Information – Maureen Whitney ??????????? – You! Do you speak, read or fluent in a language other than English? One of the functions in a Reception Centre is a Multicultural Service. Would you be willing to provide translation in the event of an emergency? If so, please contact Denise at [email protected] Page 122 of 177 B.I. ESS Emergency Supply Sales All in One Emergency Tool $50.00 taxes included Emergency Alarm Beacon Window Breaker Seat Belt Cutter HandCrank Charger Ultra Bright LED Light USB Port Compass 108pcs First Aid Kit $15.00 taxes included A well-stocked first-aid kit can help you respond effectively to common injuries and emergencies. Keep at least one first-aid kit in your home and one in your car. Store your kits someplace easy to get to and out of the reach of young children. Keep a 108pc First Aid Kit readily available. Made compact and easy to store in your home, cottage, car, boat or workplace. Mylar Foil Bags And O2 Absorbers $.60 - $3.00 (depending on the size) All of 72HOURS mylar bags are 5mil thick. Preparing for an emergency or a disaster requires careful preparation and planning. Ensure you and your family have access to food supplies is a vital component of any emergency kit. Long-term food storage is a feasible way to preserve your food supplies to ready you and your family for any disaster or emergency. Mylar bags provide an efficient and effective way to preserve long-term food products. Mylar bags are ideal for long-term food storage because they offer protection and storage for any food product by blocking out light while reducing the amount of oxygen and moisture that can enter the bag over time. In its basic form, mylar is a clear material made from polyester resin. Mylar contains many desirable properties for emergency long-term food storage such as gas and moisture resistance, chemical stability, and high tensile strength. LifeStraw Water Filter $25.00 taxes included Mountain House® 72-Hour Emergency Meal Kit $75.00 Kaito Solar Dynamo Trek Radio/Flashlight $50.00 taxes included 2 Person 72HRS Backpack Survival Kit $79.00 taxes included Next order deadline July 30th To order please contact Carolyn Page 123 of 177 The Bowen Island Emergency Plan Bowen is in the process of updating the HRVA. More info at http://bimbc.ca/content/emergency- management-program - If you have something to contribute, please get in touch with Jen. Contact information Carolyn McDonald Jen McGowan Bowen Island ESS Director Bowen Island Emergency Program Coordinator [email protected] [email protected] 604 947-2517 or 604 803-3130 604 947-4255 or 778 772-4322 Web links Bowen Island ESS -http://www.bimbc.ca/content/emergency-social-services Provincial Emergency Program - http://www2.gov.bc.ca/gov/content/safety/emergency-preparedness- response-recovery Training/Courses http://www.jibc.ca/sites/default/files/emd/pdf/ESS%20Training%20Matrix%2020120912.pdf Emergency Food and Supplies http://www.numanna.com http://www.getprepared.gc.ca Reception Centre Course http://www.72hours.ca Bowen Island Municipality June 2017 Page 124 of 177 Hope Dallas From: Bowen Island Municipality Sent: Wednesday, July 5, 2017 1:10 PM To: Hope Dallas Subject: FW: Air B and B - Experiences of other Municipalities - Globe and Mail Article From: Gordon Reid Sent: Wednesday, June 28, 2017 11:49 AM To: Mayor Council Dear Mayor and Council While I am supportive of your attempts to protect permanent rental housing and increase the number of units, I also believe that there is a great opportunity to grow that part of the Bowen economy thorough tourism in general and through B and B’s and other forms of short term accommodations specifically. I believe that there are limited commercial and economic opportunities on Bowen and that tourism should be encouraged. Providing short term accommodation is one of those ways to support our businesses and create employment. After all, it is part of island heritage and economic history. Please let me know if you will be supporting the use of short term accommodation for bedrooms and suites in single family residences. I have included a Globe and Mail report on this subject. Thank you Gordon Airbnb says city's rental rules could bolster listings Globe and Mail Wednesday, June 28, 2017 Page S01 By Frances Bula0 When Vancouver finalizes its new rules for short-term rental services such as Airbnb some time this summer, many people might think that means there will be fewer listings in the city. But a representative from Airbnb, the global giant of rentals by homeowners, says there might actually be more. "When cities introduce regulations, sometimes people come forward [to rent their places] because they see, 'This is how I can do it,' " said Alex Dagg, the public-policy manager for Airbnb in Canada. "It depends on whether the city has been smart and put forward sensible rules." 1 Page 125 of 177 Ms. Dagg said that women older than 60 are becoming the company's fastest-growing group of hosts renting out their space through Airbnb. That group would be one that's likely to prefer clear-cut rules before venturing into vacation rental, she said. The city is preparing rules to significantly restrict short-term rentals in Vancouver, where services such as Airbnb have been blamed for rising housing prices and rental vacancy rates below 1 per cent. The city's proposed rules would allow owners to rent out a room in the house they live in or the entire unit while they're out of town, but devoting a home or apartment as an Airbnb rental full-time would be illegal. Owners of properties listed on Airbnb would be required to obtain licences and possibly pay a tax equivalent to what hotels and bed-and-breakfasts pay. In the most recent count by Tom Slee, a man who scrapes Airbnb data, Vancouver had close to 5,800 listings from just that company. There are about a dozen short-term rental platforms that operate in the city, although Airbnb is the largest. Chicago and San Jose, Calif., were two cities Ms. Dagg cited as examples of where the number of listings has grown after the city imposed regulations on short-term rentals. The number of listings in San Jose grew to just more than 2,700 by Jan. 1, 2017, from about 1,370 the previous year, after the city brought in a bylaw to regulate vacation rentals. In Chicago, where a new bylaw was introduced in June, 2016, the number of listings jumped from about 3,700 as of Jan. 1, 2016, to 9,075 a year later. However, a monitoring agency that looks at Airbnb data has noted in the past that listings also can drop significantly after a city introduces regulations, especially if there are severe penalties. "In Berlin and Santa Monica, listings fell by 49 per cent and 37 per cent after fines of $100,000 and $500 respectively were introduced," Helen Hsi wrote in April this year on the website AirDNA. "By comparison, in San Francisco, a 90-day cap on renting entire homes on Airbnb led to a modest 5-percent decrease in listings." The same site, however, noted that Airbnb listings in Barcelona increased after that city instituted new rules that covered hotels and hostels as well. Paul Hetherington, a vicepresident at the company Host Compliance, which monitors Airbnb listings for cities, said their data show that listings after regulations come into place "tend to fall, but it's mostly the ones that are not that serious about it dropping off." Over time, he said, "the trend is still for growth." Airbnb representatives have been lobbying Vancouver officials heavily in recent months as the city prepares to finalize its rules. One thing the company would like to see changed is Vancouver's current proposal that basement suites and laneway houses be included as units covered by the new vacation-rental regulations. That means, if the proposed bylaw goes ahead, people can't convert their suites or laneways to short-term rentals, even if the owner is occupying the main part of the house. 2 Page 126 of 177 Ms. Dagg noted that Toronto has chosen not to do that, saying that homeowners should be allowed to choose what they do with their property, as long as they are living in some part of it. "This is a concern of ours in Vancouver. These [basement suites] are units that often aren't going to be in the long-term rental market." She argued that families these days are complicated, with changing needs for space, and that it makes sense to let them use a basement suite for their family sometimes, for short-term renters at others and as a longterm rental at some points. However, Vancouver officials have expressed extreme anxiety in the past about losing any units at all in its tight rental market. City statistics from 2016 indicate there were about 30,000 secondary suites in the city and close to 3,000 laneway houses. Local residents have also heard many stories about tenants being evicted and then finding out their landlords are renting out their apartments through Airbnb. Ms. Dagg said that Airbnb is opposed to anyone evicting a tenant and will, in some cases, remove a listing from its platform if a host has done that. Gordon Reid, RI Manager, Real Estate Services BC Housing Management Commission #1701-4555 Kingsway Burnaby British Columbia V5H 4V8 Mobile 604.612.3914 Office 604.439.8596 [email protected] | www.bchousing.org The content of this email is the confidential property of BC Housing and should not be copied, modified, retransmitted, or used for any purpose except with BC Housing's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately. 3 Page 127 of 177 Hope Dallas From: Hope Dallas Sent: Thursday, July 6, 2017 9:11 AM To: Hope Dallas Subject: FW: Air B and B - Experiences of other Municipalities - Globe and Mail Article From: Murray Skeels Sent: Wednesday, July 5, 2017 3:30 PM To: Hope Dallas Begin forwarded message: From: Gordon Reid Subject: Re: Air B and B - Experiences of other Municipalities - Globe and Mail Article Date: June 28, 2017 at 10:48:31 PM PDT To: Murray Skeels Hi Murray. I knew you would be giving it thoughtful consideration. Thank you Gordon Sent from my iPhone On Jun 28, 2017, at 5:39 PM, Murray Skeels wrote: Hi Gordon I agree that vacation rentals and B&Bs have an important place in our economy and are an established part of our culture. The only concern I have is noise and nuisance problems, which we take care of through bylaw enforcement. At the moment Council isn’t looking at any new restrictions or changing our enforcement policies with regard to existing bylaws. Best regards Murray On Jun 28, 2017, at 11:49 AM, Gordon Reid wrote: Dear Mayor and Council 1 Page 128 of 177 While I am supportive of your attempts to protect permanent rental housing and increase the number of units, I also believe that there is a great opportunity to grow that part of the Bowen economy thorough tourism in general and through B and B’s and other forms of short term accommodations specifically. I believe that there are limited commercial and economic opportunities on Bowen and that tourism should be encouraged. Providing short term accommodation is one of those ways to support our businesses and create employment. After all, it is part of island heritage and economic history. Please let me know if you will be supporting the use of short term accommodation for bedrooms and suites in single family residences. I have included a Globe and Mail report on this subject. Thank you Gordon Airbnb says city's rental rules could bolster listings Globe and Mail Wednesday, June 28, 2017 Page S01 By Frances Bula0 When Vancouver finalizes its new rules for short-term rental services such as Airbnb some time this summer, many people might think that means there will be fewer listings in the city. But a representative from Airbnb, the global giant of rentals by homeowners, says there might actually be more. "When cities introduce regulations, sometimes people come forward [to rent their places] because they see, 'This is how I can do it,' " said Alex Dagg, the public-policy manager for Airbnb in Canada. "It depends on whether the city has been smart and put forward sensible rules." Ms. Dagg said that women older than 60 are becoming the company's fastest-growing group of hosts renting out their space through Airbnb. That group would be one that's likely to prefer clear-cut rules before venturing into vacation rental, she said. The city is preparing rules to significantly restrict short-term rentals in Vancouver, where services such as Airbnb have been 2 Page 129 of 177 blamed for rising housing prices and rental vacancy rates below 1 per cent. The city's proposed rules would allow owners to rent out a room in the house they live in or the entire unit while they're out of town, but devoting a home or apartment as an Airbnb rental full-time would be illegal. Owners of properties listed on Airbnb would be required to obtain licences and possibly pay a tax equivalent to what hotels and bed-and-breakfasts pay. In the most recent count by Tom Slee, a man who scrapes Airbnb data, Vancouver had close to 5,800 listings from just that company. There are about a dozen short-term rental platforms that operate in the city, although Airbnb is the largest. Chicago and San Jose, Calif., were two cities Ms. Dagg cited as examples of where the number of listings has grown after the city imposed regulations on short-term rentals. The number of listings in San Jose grew to just more than 2,700 by Jan. 1, 2017, from about 1,370 the previous year, after the city brought in a bylaw to regulate vacation rentals. In Chicago, where a new bylaw was introduced in June, 2016, the number of listings jumped from about 3,700 as of Jan. 1, 2016, to 9,075 a year later. However, a monitoring agency that looks at Airbnb data has noted in the past that listings also can drop significantly after a city introduces regulations, especially if there are severe penalties. "In Berlin and Santa Monica, listings fell by 49 per cent and 37 per cent after fines of $100,000 and $500 respectively were introduced," Helen Hsi wrote in April this year on the website AirDNA. "By comparison, in San Francisco, a 90-day cap on renting entire homes on Airbnb led to a modest 5-percent decrease in listings." The same site, however, noted that Airbnb listings in Barcelona increased after that city instituted new rules that covered hotels and hostels as well. Paul Hetherington, a vicepresident at the company Host Compliance, which monitors Airbnb listings for cities, said their data show that listings after regulations come into place "tend to fall, but it's mostly the ones that are not that serious about it dropping off." Over time, he said, "the trend is still for growth." 3 Page 130 of 177 Airbnb representatives have been lobbying Vancouver officials heavily in recent months as the city prepares to finalize its rules. One thing the company would like to see changed is Vancouver's current proposal that basement suites and laneway houses be included as units covered by the new vacation-rental regulations. That means, if the proposed bylaw goes ahead, people can't convert their suites or laneways to short-term rentals, even if the owner is occupying the main part of the house. Ms. Dagg noted that Toronto has chosen not to do that, saying that homeowners should be allowed to choose what they do with their property, as long as they are living in some part of it. "This is a concern of ours in Vancouver. These [basement suites] are units that often aren't going to be in the long-term rental market." She argued that families these days are complicated, with changing needs for space, and that it makes sense to let them use a basement suite for their family sometimes, for short-term renters at others and as a longterm rental at some points. However, Vancouver officials have expressed extreme anxiety in the past about losing any units at all in its tight rental market. City statistics from 2016 indicate there were about 30,000 secondary suites in the city and close to 3,000 laneway houses. Local residents have also heard many stories about tenants being evicted and then finding out their landlords are renting out their apartments through Airbnb. Ms. Dagg said that Airbnb is opposed to anyone evicting a tenant and will, in some cases, remove a listing from its platform if a host has done that. Gordon Reid, RI Manager, Real Estate Services BC Housing Management Commission #1701-4555 Kingsway Burnaby British Columbia V5H 4V8 Mobile 604.612.3914 Office 604.439.8596 [email protected] | www.bchousing.org The content of this email is the confidential property of BC Housing and should not be copied, modified, retransmitted, or used for any purpose except with BC Housing's written authorization. If you are not 4 Page 131 of 177 the intended recipient, please delete all copies and notify us immediately. 5 Page 132 of 177 June 28, 2017 Mayor Skeels and Council, Re: traffic/pedestrian safety control on Village Drive. Hello, I am writing to ask for your help regarding traffic control at the corner of Village Drive and Dorman Road. People who work in Cate’s Square must park in the staff lot at the bottom of Village Drive. Commuters also use this lot, walking to and from the ferry. A person walking along the sidewalk in front of the Village Baker to the corner intersection of Village Drive walks behind a line of parked cars (often large trucks), and then a dense planter before walking onto the street to cross Village Drive. They are invisible to any car driving along Dorman Road and turning onto Village Drive. Cars driving along Dorman Rd and then turning onto Village Drive are equally invisible to them. After the congestion of getting off the ferry, and finally turning onto Dorman Road, drivers tend to relax and speed up...sometimes REALLY speed up...exiting Snug Cove. They peel around the corner with some speed to head up Village Drive. They cannot see a pedestrian about to cross at that corner, or a person actually in the intersection until they are on them, and the pedestrian cannot see them. Some of our staff have been very nearly run over there several times (myself included). We have seen many scary close calls on that corner. It is worse on a dark rainy evening. Eventually there will be a bad accident. Our landlord has agreed to remove the shrubbery in the planter and plant flat ground cover in an effort to improve visibility. We have cautioned our staff about the corner and asked them to be extra vigilant before crossing the road. I don’t think this is enough. Would the Municipality consider signage and a crosswalk painted across Dorman road, and a second one across Village Drive to alert drivers that people might be on the road around the blind corner? Or maybe a stop sign on Dorman just on the north corner? Perhaps small car only parking, or better, one less parking spot right at the corner so that drivers can actually see into the corner before they drive into it? Maybe a street light for dark winter nights? Your help with this important safety issue would be much appreciated. Thank you for your consideration, Ellen MacIntosh General Manager Ruddy Potato Page 133 of 177 News Release 200 - 1627 Fort Street Victoria BC V8R 1H8 Telephone 250. 405.5151 FAX: 250.405.5155 Toll Free via Enquiry BC in Vancouver 604.660.2421. Elsewhere in BC 1.800.663.7867 [email protected] www.islandstrust.bc.ca June 22, 2017 2017-09-IT COMMUNITY STEWARDSHIP AWARDS RECIPIENTS RECOGNIZED BY ISLANDS TRUST COUNCIL VICTORIA The Islands Trust Council announced the recipients of the 15th Islands Trust Community Stewardship Awards at its June 22nd meeting on Lasqueti Island. Trust Council recognized four individuals and four groups from among 18 nominees for their support for the Islands Trust’s mandate to protect and preserve the Trust Area and its unique environment and amenities. Activities recognized this year include community services, developing a natural burial cemetery, promoting arts and culture, wildlife rescue and conservation projects. “Taking care of our unique island communities is a shared responsibility. The Community Stewardship Awards let us thank islanders for their dedication and commitment to this important role,” said Peter Luckham, Chair of the Islands Trust Council. “This year we received the highest number of nominations, making it tough to choose a few recipients from among all the deserving nominations. While we formally recognize eight recipients through the awards, we are grateful to every nominee and every individual who supports the special mandate of the Islands Trust.” The eight recipients are from six local trust areas and include: Individual Category Bob Turner of Bowen Island for raising awareness and promoting conservation of Howe Sound. Liz Ciocea of Gabriola Island for 30 years of advocating for wildlife and the environment. Organization Category Denman Island Memorial Society for creating the Denman Island Natural Burial Cemetery. Gabriola Arts Council for 20 years of supporting and enhancing the artistic, cultural and social environment (two nominations). Enduring Achievement Bob Weeden of Salt Spring Island for 21 years of leadership in conservation and environmental stewardship. Everhard van Lidth de Jeude of Bowen Island for 30 years of fostering ecological sustainability. Hornby and Denman Community Health Care Society for 38 years of providing health care services. Saturna Community Club for 80 years of promoting social and environmental well-being. Recipients of the Community Stewardship Awards will be recognized at local trust committee or island municipality meetings. Since its inception in 2002, the Islands Trust Council has recognized 84 individuals and organizations in the Trust Area. Page 134 of 177 Bowen, Denman, Hornby, Gabriola, Galiano, Gambier, Lasqueti, Mayne, N. Pender, Salt Spring, Saturna, S. Pender, Thetis The next award nominations will open in March 2019. The Islands Trust is a federation of special-purpose local government bodies representing 25,000 people living within the Islands Trust Area and another 10,000 non-resident property-owners. The Islands Trust is responsible for preserving and protecting the unique environment and amenities of the Islands Trust Area through planning and regulating land use, development management, education, cooperation with other agencies, and land conservation. The area covers the islands and waters between the British Columbia mainland and southern Vancouver Island. It includes 13 major and more than 450 smaller islands covering 5,200 square kilometres. – 30 – CONTACT Peter Luckham, Chair, Islands Trust Council Clare Frater, Director, Trust Area Services 250.210.2553 250.405.5192 Attachment: 2017 Community Stewardship Award recipient profiles. Page 135 of 177 Sustaining the Islands – Community Stewardship Awards Program 2017 Recipient Profile Bob Turner, Bowen Island Category: Individual Project: Raising awareness and promoting conservation of Howe Sound Nominator(s): Will Husby and the Bowen Island Nature Club Description: Bob Turner is nominated for three projects he has worked on in recent years that raise awareness and promote the conservation of Howe Sound: the OceanWatch - Howe Sound Edition report and website; the Howe Sound Biosphere Region Initiative; and Howe Sound Films. Bob helped design and write the OceanWatch - Howe Sound Edition report, which is a landmark review and assessment of the state of the marine environment, community well-being and the economy of Howe Sound. Bob is also a founding member of the Howe Sound Biosphere Region Initiative, a community group working to have Howe Sound designated a Biosphere Reserve, and he leads the subcommittee working on the design of biosphere boundaries and zoning. Bob has also produced, directed and narrated seven films that highlight the wild beauty, rich wildlife and conservation issues for Howe Sound and the Islands Trust Area. All three projects contribute to the natural environment, community and economic sustainability of the islands. As a natural collaborator with 25 years as a scientist in Howe Sound, Bob fosters strong community support and engagement for these projects. Page 136 of 177 Sustaining the Islands – Community Stewardship Awards Program 2017 Recipient Profile Liz Ciocea, Gabriola Island Category: Individual Project: 30 years of advocating for wildlife and the environment Nominator(s): Tara-Lyn Megyesi and Bette Lou Hagen Description: For the past 30 years, Liz Ciocea has been a wildlife and environmental advocate on Gabriola Island. Liz is involved in various community initiatives and activities promoting wildlife protection. She also educates the community about the Gabriola Rescue of Wildlife Society (GROWLS), and helps people reach positive outcomes when conflicts between humans and wildlife arise. Liz has donated many hours of her time and poured her passion and creativity into the GROWLS organization. Since 2007, Liz has taught an annual course entitled the “GROWLS Rescue and Introduction to Wildlife” to approximately 70 individuals on Gabriola Island. Liz visits local classrooms and presents at community clubs to educate community members about GROWLS. She worked to keep GROWLS a visible presence in the community through public outreach at events like craft fairs, fall fairs and parades. Liz wrote a monthly newspaper article on wildlife and the importance of maintaining indigenous plants, and has been involved in a large number of wildlife rescues over the years. Liz’s public education initiatives regarding local wildlife is instrumental in increasing awareness of local ecosystems and wildlife on Gabriola Island. Page 137 of 177 Sustaining the Islands – Community Stewardship Awards Program 2017 Recipient Profile Denman Island Memorial Society Category: Organization Project: Denman Island Natural Burial Cemetery Nominator(s): Roxanna Mandryk Description: The Denman Island Memorial Society (DIMS) was formed in 2009 to provide a ‘green’ cemetery for the residents of Denman Island and their immediate families. After six years of planning and design work, community consultation, researching regulatory requirements, fundraising, land development and construction, the Denman Island Natural Burial Cemetery opened in October 2015. The cemetery follows the principles of green or natural burial, which is an approach that returns human remains to the earth in their natural state with little or no impact on the environment. The cemetery has room for 1,000 graves, and is intended to meet the Denman Island community’s needs for the next 100 years. A conservation covenant on the cemetery site, held by the Denman Conservancy Association, protects the land from toxic chemicals, metals, fertilizers and herbicides used in conventional cemeteries. The land is left undisturbed after being used for burials to allow the native vegetation to return and the area to eventually become a Douglas-fir forest. The DIMS employs a part-time cemetery manager and provides opportunities for islanders to make biodegradable coffins, shrouds and shrouding boards. The cemetery allows islanders to keep the remains of a recently deceased family member in their own community and to provide a more gentle approach to after-death care. The cemetery addresses climate change by promoting growth of native ecosystems, discouraging cremation, and avoiding greenhouse gas emissions associated with the transport of remains to funeral homes on Vancouver Island. Page 138 of 177 Sustaining the Islands – Community Stewardship Awards Program 2017 Recipient Profile Gabriola Arts Council Category: Organization Project: 20 years of supporting and enhancing the artistic, cultural and social environment Nominator(s): 1. Susan Yates 2. New Society Publishers Description: The Gabriola Arts Council (GAC) has supported, promoted, expanded and enhanced the arts and culture on Gabriola Island for 20 years. The GAC brings beauty, joy, pride and cohesiveness to the Gabriola community, while contributing to economic and social well- being in ways that are environmentally sound. With almost 700 members, GAC works hard to support and engage artists and art lovers in the community. The GAC collaborates with many local groups and agencies to bring events and projects that are educational, inspirational, healing, ecological, innovative, inclusive, and visionary. The GAC hosts three annual art events - Isle of the Arts Festival, Gabriola Theatre Festival, and the Thanksgiving Tour. The GAC also manages a year-round Healing Power of Art program. The GAC also runs arts-related programs in the elementary school and collaborates with local non-profits and community groups. Since 2016, the GAC has been renovating and upgrading the 90-year-old Gabriola Arts & Heritage Centre, one of the original schoolhouses on Gabriola Island, for use by the community for a variety of purposes including meetings, workshops, classes, performances, rehearsals, and presentations. Page 139 of 177 Sustaining the Islands – Community Stewardship Awards Program 2017 Recipient Profile Bob Weeden, Salt Spring Island Category: Individual Project: 21 years of leadership in conservation and environmental stewardship Nominator(s): George Ehring Description: Bob Weeden has been a longstanding, instrumental and committed leader within the Salt Spring Island Conservancy (SSIC), almost since its inception in 1995. The SSIC works with landowners and the public to protect the land, waters and wildlife on Salt Spring Island. The SSIC has nature reserves as well as conservation covenants and stewardship agreements on private lands. The SSIC holds public education and training events to help islanders understand and care for the island environment. It also operates a school program that provides elementary students with a day of nature-based training. As a former university professor and long-time conservation activist, Bob has brought his scientific expertise, organizational savvy, thoughtful mind, and a sense of humor to the SSIC. Bob has served on the SSIC board for 21 years in various capacities from board officer to president. During this time, Bob has worked with over 60 board members, nine staff members, and many volunteers. Bob also fostered community connections with conservation efforts by serving as the SSIC’s newsletter editor for many years, and by writing a nature column for the local newspaper. Bob’s work with the SSIC ensures that local ecosystems are preserved and protected for years to come. Page 140 of 177 Sustaining the Islands – Community Stewardship Awards Program 2017 Recipient Profile Everhard van Lidth de Jeude, Bowen Island Category: Individual Project: 30 years of fostering ecological sustainability Nominator(s): Bowen Island Conservancy Description: Everhard van Lidth de Jeude is nominated for his involvement in conservation activities on Bowen Island over the last 30 years. Everhard’s volunteer work has focused on protecting and preserving the island’s natural beauty, for both residents and visitors. Everhard created and upgraded trails and performed restoration work in the local nature reserves. Everhard obtained government funding in the 1980s and led a team that constructed the Mount Gardner trail network. More recently (2012-2017), Everhard created a new trail into Fairy Fen Nature Reserve, including the boardwalk and viewing platform design. He planned and performed the work, and obtained funding, consent, and co-operation of various organizations. Everhard collaborated with local ATV groups to ensure that members understand and respect the layout and boundary of the Fairy Fen Nature Reserve. He also performed restoration in Singing Woods Nature Reserve to upgrade the trail, remove invasive species and reforest the area. Everhard aims to protect, enhance, and restore the natural environment, and makes it possible for others to experience and enjoy it in a sustainable way, with minimal impact. The trails access memorable destinations, and link to the island-wide network, enabling thousands of people to experience the beauty of Bowen Island. For the past 10 years, Everhard has been the treasurer of the Bowen Island Conservancy. He was also the president of the Bowen Nature Club and continues to be active in the club, conducting hikes and other events that connect people to nature. Page 141 of 177 Sustaining the Islands – Community Stewardship Awards Program 2017 Recipient Profile Hornby and Denman Community Health Care Society Category: Organization Project: 38 years of providing health care services Nominator(s): Pat Young and Cedar Wallace Description: The Hornby and Denman Community Health Care Society (HDCHCS) provides a range of health care and social services to children, youth, families and seniors on Hornby and Denman Islands, and in the Comox Valley. Beginning as a group of dedicated and concerned volunteers, HDCHCS has been registered as a charity and non-profit society since 1979. With 50 staff, it is now one of the key employers on the islands. The HDCHCS’s vision is “Healthy Islanders”. The organization contributes to the health, social and economic well-being of Denman and Hornby islanders through a range of locally-based support and health services and through collaboration with local and provincial groups. Some of the Society’s services and programs include: home support; home assist; child, youth and family counselling and support programs; youth outreach; free equipment loans; a hamper program on Hornby, and community education. Other recent projects include ‘Making Connections’ to help improve social connections for island seniors; an Age-Friendly survey and report, ‘Minding the Gulf’, to communicate information about mental health and substance use concerns; and parent support groups including shared meals and child care. In 2013, the Society was selected to be the lead agency in the Comox Valley for the provincial Better at Home program, providing services to assist seniors. In addition, the HDCHCS owns and cares for the community built Hornby Clinic. Page 142 of 177 Sustaining the Islands – Community Stewardship Awards Program 2017 Recipient Profile Saturna Community Club Category: Organization Project: 80 years of promoting social and environmental well-being Nominator(s): Tom Johnstone Description: For over 80 years the Saturna Community Club (SCC) has been a catalyst for community participation, developing and sustaining Saturna Island’s services and amenities. The SCC was formed in 1931 and the Saturna Community Hall was built in 1933. The purpose of the society is to foster the well-being of Saturna Island, to liaise with other organizations, to make the community hall available to the community and to provide a forum for discussion of matters of concern to Saturna. The SCC oversees the Saturna Island recycling center, cemetery, medical clinic, and heritage society. The SCC was the place of origin for the library, volunteer fire department, and Saturna Island Rescue, which are all now stand alone organizations. The SCC also maintains the heritage Saturna Community Hall for various social events including entertainment, parties, business and education. The hall hosts Saturna’s theatre programs, the Cine-Club, yoga classes, weddings, celebrations of life, the Candlelight dinner, musical performances, dances, public forums and many community meetings and pot lucks. The main fundraiser for the SCC is the annual Lamb Barbeque, with funds going towards hall maintenance, the medical clinic and other community projects. The SCC helps protect the Saturna and Trust Area environment by providing support to the Saturna Ecological Education Centre, Saturna Marine Research and Education Society, the recycle center and free store, and through involvement in the working committees who helped develop Saturna’s official community plans. The SCC supports programs like Soup for Seniors and Better at Home, allowing aging islanders and islanders with lesser incomes to live on Saturna. The SCC is also collaborating with other organizations and First Nations to engage and educate the community on the history and current concerns of the indigenous peoples who have lived on the islands for thousands of years. Page 143 of 177 For Metro Vancouver meetings on Friday, June 23, 2017 Please note these are not the official minutes. Board in Brief is an informal summary. Material relating to any of the following items is available on request from Metro Vancouver. For more information, please contact [email protected] or [email protected] Metro Vancouver Regional District Carbon Price Policy for Metro Vancouver Projects and Initiatives AMENDED Metro Vancouver passed, as amended, a new Carbon Price Policy, which aims to reduce greenhouse gas emissions (GHGs) associated with its own projects and initiatives. The new policy will require that the value of GHG emissions are included when evaluating new Metro Vancouver-funded project options. This enables Metro Vancouver to consider climate change in every decision, select the greenest option available, and manage the risk of future costs related to GHG emissions if external carbon taxes were to rise significantly. The Boarded amended this resolution to direct staff to report back to the Climate Action Committee on the effectiveness of the Carbon Price Policy after a year of implementation. Federal Electric Vehicle Initiatives APPROVED The Board agreed to send a letter to the Minister of Transport and to the Minister of Innovation, Science and Economic Development requesting local governments be engaged and consulted on the national zero-emission vehicle strategy, which includes a nation-wide incentive program for electric vehicles, increased funding for electric vehicle infrastructure and a zero emissions vehicle (ZEV) requirement. It also directed staff to apply for funding through the FCM Municipalities for Climate Innovation Program to support electric vehicle infrastructure and uptake in Metro Vancouver. UBCM Resolutions on Electric Vehicle Charging in Stratified Multi-Unit Residential APPROVED Buildings The MVRD Board agreed to submit resolutions in a May 17, 2017 report, titled “UBCM Resolutions on Electric Vehicle Charging in Stratified Multi-Unit Residential Buildings to the Union of British Columbia Municipalities (UBCM), to encourage electric vehicle charging in stratified multi-family dwellings through changes to the BC Strata Property Act and the BC Utilities Commission Act. It also directed staff to identify appropriate B.C. local governments and forward this report to them prior to the UBCM Convention in September 2017 for their consideration. Page 144 of 177 1 Metro Vancouver Submission on the Review of the Federal Environmental APPROVED Assessment Process The MVRD Board agreed to convey to the Minister of Environment and Climate Change support for, and feedback on, the appointed Expert Panel’s recommended changes to the federal environmental assessment process. Odour Management and Measurement in Metro Vancouver RECEIVED The Board received for information a report that provides regional context provide for Anton (Ton) van Harreveld’s invited presentation on the European Union standard method of odour measurement. Caring for the Air 2017 Report RECEIVED The Board received the 2017 edition of the annual Caring for the Air report, which provides an update about climate change and air quality in the Lower Fraser Valley airshed in 2016, including initiatives undertaken by Metro Vancouver and partner agencies to reduce emissions of greenhouse gases and air contaminants. Township of Langley – Proposed Amendments to Fraser Sewerage Area APPROVED Boundary – 1373 200 Street The Board found a request by the Township of Langley to extend the Fraser Sewage Area to a property located at 1373 – 200 Street, which currently has a mobile home and agricultural buildings on site, was consistent with the provisions of Metro Vancouver 2040: Shaping Our Future, and forwarded it to the GVS&DD Board for consideration. Industrial and Mixed Employment Policy Review Update RECEIVED The Board received an update on the Industrial and Mixed Employment Policy Review and how it integrates with the Regional Industrial Lands Strategy. Page 145 of 177 2 Urban Centres and Frequent Transit Development Area Policy Review – Update RECEIVED The Board received a report on the Phase I findings of the Urban Centres and Frequent Transit Development Area (FTDA) Review that started in 2016, as well as a briefing on related projects and intended future work for Phase II. The review is intended to evaluate Urban Centres and FTDAs as planning tools, advance Metro 2040 objectives and policies, identify opportunities to better integrate land use and transportation planning, and provide improved service to members. The Regional Planning Municipal Liaison Program and Services RECEIVED The Board received an overview of the services provided through the Regional Planning Division’s municipal liaison program, in which each regional planner is assigned a number of municipalities. The program sets guidelines and expectations for liaisons for building close and collaborative relationships with members, staying attuned to local planning issues and efforts, and offering timely and effective support. Community Land Trusts for Affordable Housing RECEIVED The Board received information about the use of community land trusts as a partnership model to support the development of affordable housing. A land trust is a collective land ownership concept through which private, non-profit organizations conserve land in perpetuity by acquiring it and stewarding it. A community land trust (CLT) builds on this concept, but has a stronger focus on acquiring parcels of land for purposes that benefit a specific community or neighbourhood. Metro Vancouver 2040: Shaping our Future Amendment to Reflect Accepted APPROVED Regional Context Statements The Board gave second and third reading to a proposed Metro 2040 amendment to incorporate land use designation changes and the addition of Frequent Transit Development Areas stemming from accepted Regional Context Statements. The proposed changes, deemed to be generally consistent with Metro 2040, would incorporate land use designation and overlay revisions accepted in the Township of Langley and Surrey Regional Context Statements. Election of the MVRD Representative on the 2017-2018 Union of British APPROVED Columbia Municipalities Executive The Board elected Director Wayne Baldwin to serve as the MVRD representative on the Union of British Columbia Municipalities Executive Board for 2017-2018. Page 146 of 177 3 Greater Vancouver Regional District (MVRD) Parks Derby Reach Regional Park — Langley Bog Viewing Platform Dedication APPROVED The Board approved the dedication of the new Langley Bog Viewing Platform in Derby Reach Regional Park to citizen leader Bays Blackhall. Blackhall was a pioneer, four-decade, volunteer and supporter of Regional Parks active in Derby Reach Regional Park events and programs until this year. As part of the Fort Langley Community Improvement Society, she obtained job creation grants over several years to create Derby Reach’s Houston Trail and parking lot and even helped layout the trail and oversee work. Colony Farm Regional Park - Fraser River Trade Area Multi-Modal Transportation APPROVED Network Planning Study and Implications The Board directed staff to write a letter to the Chair of the Gateway Transportation Collaborative Forum Steering Committee expressing concerns and potential impacts to Colony Farm Regional Park from proposed projects identified in the Fraser River Trade Area Multi-Modal Transportation Network Planning Study. Tynehead and Boundary Bay Regional Parks and Delta-South Surrey Greenway -- APPROVED Trans Canada Trail Designations The Board approved the designation of trails in Tynehead and Boundary Bay Regional Parks and the Delta-South Surrey Greenway as part of the Trans Canada Trail network as requested by the Trans Canada Trail, which has been a catalyst for advancing a regional greenway system connecting communities and parks. The proposed southern route touches additional communities and would help to connect the Lower Mainland by a ferry trail to the Gulf and Victoria Islands. Greater Vancouver Water District Regional Water Conservation Campaign – Phase 3 Update RECEIVED The Board received for information a report on Phase 3 on the Regional Water Conservation Campaign. The We Love Water campaign was developed and introduced in the Metro Vancouver region in 2016. Campaign materials are shared with Members, and are visible throughout the region during summer and fall. Phase 3 of the campaign focusses on the broader drinking water conservation campaign and is in market from mid-June through September 2017. Page 147 of 177 4 Phase 3 of the 2017 campaign includes refined creative and expanded media outreach including a robust presence on Global BC television with popular media meteorologists Kristi Gordon and Mark Madryga, sponsored weather updates on BC1 (Global’s 24hr news channel) and on-air weather forecasts on CKNW, CFOX, ROCK 101, and AM730, digital media, using weather-triggered scheduling, and social media via imagery and video, including a promotional initiative called We Love Water Wednesdays. Water Shortage Response Plan Review APPROVED That Board approved the revised Drinking Water Conservation Plan (formerly titled the Water Shortage Response Plan), to take effect on November 1, 2017, and approved the associated Drinking Water Conservation Plan Policy. All proposed amendments were generally supported by stakeholders; however, suggestions were made to adjust some of the amendments to mitigate potential adverse impacts and provide more clarity. The DWCP contains changes pertaining to: Stage 1 activation period Lawn watering Watering flowers, vegetables, planters, shrubs and trees Watering school yards, sports and sand-based playing fields Watering golf courses Commercial car washing Topping up or filling pools, spas and garden ponds The new Drinking Water Conservation Plan Policy outlines the process for conserving GVWD supplied drinking water during periods of high demand, during shortages and emergencies and describes the GVWD Commissioner’s decision-making process for activating and deactivating Stages in the DWCP, and the implementation process for local governments Award of Contract Resulting from Tender No. 17-011: Installation of Braid Street APPROVED Main No. 2 The GVWD Board authorized the award of a contract in the amount up to $6,146,290 (exclusive of taxes) to Sandpiper Contracting LLP resulting from Tender No. 17-011 for the installation of Braid Street Main No. 2. The Braid Street Main No. 2, which replaces the existing aging main, consists of approximately 1,800 metres of 600 mm (24-inch) diameter ductile iron water main between the Westburnco Reservoir and the Rousseau Street Main in the City of New Westminster (CNW). Page 148 of 177 5 Award of Contract Resulting from RFP No. 17-034: Engineering Services for the APPROVED Kennedy Newton Main and Annacis Main No. 5 South The GVWD Board authorized the award of a contract in the amount up to $997,281 (exclusive of taxes) to CH2M Hill Canada Limited for Phase A, Preliminary Design, resulting from RFP No. 17-034, Engineering Services for the Kennedy Newton Main and Annacis Main No. 5 South. Two new water mains referred to as the Kennedy Newton Main and the Annacis Main No. 5 South are required to meet growing water demand south of the Fraser River and increase water supply to the area served by the Kennedy and Newton Reservoirs in the City of Surrey. The two new mains are 1500 mm (60-inch) in diameter and will extend for approximately 12 km between the south shaft of the proposed Annacis Water Supply Tunnel and the Newton Reservoir in Surrey. Award of Phase B, Detailed Design Engineering Services for the Annacis Water APPROVED Supply Tunnel Project The GVWD Board authorized the award of Phase B, Detailed Design Engineering Services, in the amount up to $11,108,137 (exclusive of taxes) to the Phase A project consultant, Hatch Corporation, for the Annacis Water Supply Tunnel Project. The Annacis Water Supply Tunnel Project will provide increased capacity to meet future demand south of the Fraser River, long term scour protection, and improved resiliency to withstand a major earthquake. The project comprises an approximately 2.3 kilometer long tunnel and two deep vertical shafts, one in the City of New Westminster and one in the City of Surrey. Greater Vancouver Sewerage and Drainage District Liquid Waste Heat Recovery Policy APPROVED The GVS&DD Board approved the Liquid Waste Heat Recovery Policy, which replaces the Sewer Heat Policy. Revisions policy provide clarity in the methods to be used to evaluate and approve projects that recover heat from sewage, effluent or other sources of waste heat in the liquid waste system. Heat recovery projects can be categorized as collection system projects or as treatment plant and outfall projects. Sewer heat recovery falls under collection system projects. New guidelines have been introduced related to heat recovery opportunities in wastewater treatment plants and along effluent outfalls. Page 149 of 177 6 Fraser Sewerage Area Amendment – Nordel Way Business Park and 5224 88th APPROVED Street, Corporation of Delta The GVS&DD Board approved an amendment of the Fraser Sewerage Area, per a request from the Corporation of Delta, to include properties located at the Nordel Way Business Park and 5224 88th Street, Delta. Fraser Sewerage Area Amendment – 2919 and 2967 188th Street, City of Surrey APPROVED The GVS&DD Board approved an amendment of the Fraser Sewerage Area to include the portions of the properties located at 2919 and 2967 188th Street, Surrey as per a request from the City of Surrey. Biennial Report - Integrated Liquid Waste and Resource Management Plan APPROVED Metro Vancouver is required to provide a Biennial Report summarizing Metro Vancouver’s and its members’ progress in implementing their actions in the Integrated Liquid Waste and Resource Management Plan. The GVS&DD Board directed staff to: a) submit the Biennial Report 2015-2016, dated May 2017, to the Ministry of Environment in accordance with the requirements of the Integrated Liquid Waste and Resource Management Plan; and b) post the Biennial Report on the Metro Vancouver website and arrange for the Utilities Committee to receive comments and submissions on the Integrated Liquid Waste and Resource Management Plan progress. Metro Vancouver Housing Corporation District MVHC 2017 Capital Projects RECEIVED The Board received a presentation with an update on 2017 capital projects for the Metro Vancouver Housing Corporation. In 2017 MVHC plans to spend approximately $6.1 million on roofing, painting, balconies, building envelope, heating and other maintenance. Page 150 of 177 7 Hope Dallas From: Hope Dallas Sent: Thursday, June 29, 2017 10:25 AM To: Hope Dallas Subject: FW: Metro Vancouver's Chair Update - June 2017 From: Metro Vancouver Chair [mailto:[email protected]] Sent: Thursday, June 29, 2017 10:02 AM To: Bowen Island Municipality Metro Vancouver Chair Update ‐ June 2017 In this Issue ISSUE 57, June 2017 1. Air quality continues to Councillor Morse improve across Metro Vancouver With warmer temperatures finally starting to 2. Metro Vancouver sweep across Metro Vancouver, we are keeping a raises issue of illegal closer eye on air quality, as well as preparing for dumping at RCBC the potential threat of wildfires, which pose a conference significant risk to our vast and largely forested 3. Grouse Grind Trail lands across the region. officially open for the season At the same time, we are busy developing a strategy to manage abandoned waste that is being 1 Page 151 of 177 4. Metro Vancouver dumped in our streets and alleyways, taking the prepares for wildfire initial steps to upgrade our Iona Wastewater risk Treatment Plant to secondary treatment, 5. BC Energy Step Code considering how the Province’s Energy Step Code to reduce future will assist in bringing in measures to make all new building energy buildings in the region “net zero energy ready” by consumption 2032 and hosting a set of sub‐regional dialogues to 6. Housing and ensure all are updated and have the opportunity Transportation Cost to engage on the progress of the Regional Burden Study lauded Prosperity Initiative. 7. Regional Prosperity Initiative advancing On the lighter side, we officially opened the economic prosperity Grouse Grind for the summer, the flagship trail in 8. Beat the summer heat our Grouse Mountain Regional Park and the 24th in a regional park park in our portfolio, and continue to celebrate 9. Saving energy at Iona events at our other parks during the summer as Island Wastewater part of our 50th anniversary. We won an award for Treatment Plant our Housing and Transportation Cost Burden 10. New guidelines to Study, which presents a new way of looking at improve storm water affordability across the region and you’ll see us management across the region at various events talking about 11. Metro Vancouver’s our Love Food Hate Waste campaign. 7th Annual Zero Greg Moore Waste Conference set Chair, Metro Vancouver Board for November [email protected] 12. Love Food Hate Waste offers food for thought this summer 13. Check it out 14. Celebrate 50 Years of Metro Vancouver Regional Parks 2 Page 152 of 177 15. The Sustainable Region ‐ Homelessness 16. Metro Vancouver Close Up 17. Events around the region Air quality continues to improve across Metro Vancouver Residents and visitors across Metro Vancouver continue to enjoy good air quality, despite the increasing population, according to the region’s annual Caring for the Air 2017 report. The report provides updates and information on progress made in reducing emissions of greenhouse gases and air contaminants in the Metro Vancouver region. Metro Vancouver’s policies and programs address air pollutants such as fine particles, sulphur dioxide and ground‐level ozone, as well as greenhouse gases, and complement work by member jurisdictions and partner agencies. 3 Page 153 of 177 This year’s Caring for the Air report focuses on ways to reduce transportation emissions and highlights such topics as the air quality impacts of traffic‐related air pollutants, solutions for electric vehicle charging, opportunities associated with car sharing and tips for smart driving. The report also explains initiatives aimed at improving energy efficiency in our homes, cleaning up emissions from marine vessels and how Metro Vancouver regulates air emissions, as well as summaries of air quality for 2016. The Caring for the Air report has been prepared annually since 2012. The 2017 report and editions from previous years can be found on the Caring for the Air page on Metro Vancouver’s website. Metro Vancouver raises issue of illegal dumping at RCBC conference Metro Vancouver pressed home the issue of abandoned waste at RCBC Zero Waste Conference. From left: Dean Miller, B.C. Ministry of Environment; Harry Janda, City of Surrey solid waste and contract manager; Scott Kyle, partner, Dillon Consulting; and Paul Henderson, Metro Vancouver’s general manager of solid waste services. 4 Page 154 of 177 Metro Vancouver and member municipalities are taking action to deal with illegally dumped waste, such as furniture, mattresses and demolition materials, which is collectively costing the region $2.5 million per year to manage. The issue is also costly to businesses, private landowners and charitable organizations that accept donations. Metro Vancouver, along with the City of Surrey, recently raised the problem of illegal dumping – and the measures being taken to address it ‐‐ at the Recycling Council of B.C.’s Zero Waste Conference on June 21. Education and awareness programs have typically focused on furniture and household items, but have recently shifted to include demolition materials, such as gypsum, tiles and wood coated with lead‐based paint, which can be hazardous to human health and the environment. Metro Vancouver is developing a region‐wide education and awareness program (a report will be presented to the July 13 meeting of the Zero Waste Committee), and continues to work with municipalities to track incidents of illegal dumping and share regulatory and enforcement strategies and best management practices. At the same time, municipalities are taking their own actions to reduce illegal dumping, including regulatory and enforcement changes, educational programs, enhanced collection efforts and community engagement. In 2016, the City of Surrey, for example, hosted a series of public waste drop‐off events, called “Pop‐Up Junk Drop,” to make it easier for people to get rid of unwanted items. The city also expanded its Large Item Pick‐Up program and are piloting the use of surveillance cameras in hot spot areas known for illegal dumping activities. Grouse Grind Trail officially open for the season 5 Page 155 of 177 The Grouse Grind Trail officially opened for the season in mid‐June, with Metro Vancouver hailing it as the “flagship trail” in its newest regional park. The Grouse Grind required extensive safety maintenance, including rock scaling, danger tree removal, step repair and safety netting replacement, following an unusually cold and wet winter and a hefty snowpack on the North Shore mountains that resulted in the trail being covered in snow and ice until the May long weekend. The Grouse Grind Trail will be open daily from 6:15 a.m. to 7:30 p.m. Hikers are advised to be adequately prepared as it is an extremely steep alpine ascent that begins at the 300‐ metre elevation and climbs to 1,100 metres over a distance of about 2.9 kilometres. The trail became part of Metro Vancouver’s 24th regional park – Grouse Mountain Regional Park – in May. The new park covers 75 hectares of mature forest and includes the BC Mountaineering Club Trail and a portion of the Baden‐Powell Trail. The celebration event for Grouse Mountain Regional Park will happen later this summer. This year marks the 50th anniversary of Metro Vancouver’s Regional Parks system. Celebrate with us at upcoming events. For more information, visit www.metrovancouver.org (search ‘celebrate parks’). 6 Page 156 of 177 Metro Vancouver prepares for wildfire risk Metro Vancouver staff are prepping gear and running bi‐weekly drills to prepare for the summer fire season. Forest fires can pose a significant risk to Metro Vancouver, which manages lands that are vast, largely forested, and susceptible to fire from lightning or preventable human causes. Metro Vancouver’s watersheds and regional parks have wildfire response plans to protect drinking water resources, ensure public safety and protect natural areas and ecosystems. Staff are trained in fire suppression and have specialized equipment ready for quick deployment. All training is coordinated, and staff are in constant contact with member municipalities, the BC Wildfire Service and local fire authorities. As part of their preparation during the fire season, staff are recertified in wildfire specific training courses, including BC Basic Fire Suppression & Safety and Helicopter Safety. They also test all hoses, pumps, chainsaws and safety gear, and run bi‐weekly training drills to ensure equipment is in running order. Throughout the fire season, staff work closely with member municipalities and provide fire and weather reports three times a week when the risk level rises. They are also constantly making decisions, such as placing restrictions on use of trails and forest activities, based on the fire risk and weather conditions. 7 Page 157 of 177 To see the current forest fire danger rating, check out your municipal, the BC Forest Service or the MV websites. BC Energy Step Code to reduce future building energy consumption Highly energy efficient building in the City of Vancouver. Source: RDH Engineering. The B.C. Government in April adopted the BC Energy Step Code, which will set out a path to make all new buildings “net zero energy ready” by 2032. Residential and commercial buildings currently generate about a third of the region’s greenhouse gas emissions. A net zero energy building produces as much energy as it consumes over a year, as it is designed to minimize energy use and have its low energy needs supplied by renewable energy created by the energy systems of the building. The BC Energy Step Code is a voluntary roadmap that establishes progressive performance targets (i.e., steps) that local governments across B.C. can use to encourage, or require, more construction of energy‐efficient residential and commercial buildings in their communities, and do so in a consistent, predictable way. 8 Page 158 of 177 Local government adoption of the Energy Step Code requirements will transform the building market, making buildings with high energy performance the standard in B.C. The provincial government established a multi‐stakeholder Energy Step Code Council to support local governments and industry. The Council will actively support the implementation of the BC Energy Step Code with research, training, communications, and policy guidance. Many Metro Vancouver member jurisdictions are considering how the Energy Step Code fits with their own energy and emissions plans and actions. Housing and Transportation Cost Burden Study lauded Metro Vancouver has been recognized by the Planning Institute of British Columbia for its Housing and Transportation Cost Burden Study, which presents a new way of looking at affordability across the region. The study, which quantifies transportation costs and combines them with housing costs to provide a more complete picture of affordability for working households, received a Gold award for Excellence in Planning: Research and New Directions in Planning. 9 Page 159 of 177 Housing and transportation choices are closely linked and represent the two largest expenditures for many working households. The study found that renters and lower income families are feeling the combined burden the most, and that living next to frequent transit makes it easier to absorb high housing costs. Intuitively, people understand that there is a trade‐off between housing costs and transportation costs. The study is fostering new conversations among multi‐sector stakeholders that focus on integrated solutions that consider housing and transportation together rather than in isolation. Read more about the Housing and Transportation Cost Burden Study. Regional Prosperity Initiative advancing economic prosperity The Regional Prosperity Initiative draws a diverse group of members. From left: Miro Cernetig, Partner and Co‐ Founder, CityAge; Robin Silvester, CEO, Port of Vancouver; Gregor Robertson, Mayor, City of Vancouver; Martha Piper, Interim Vice‐Chancellor, UBC; Tony Geheran, Executive Vice‐ President, Telus. Metro Vancouver has been engaging with important partners over the past 16 months to develop a collaborative approach to advance the economic prosperity, livability and sustainability of our region. A proposal for this independent organization will be discussed at the second Regional Prosperity Forum on September 15th. 10 Page 160 of 177 Two projects are already underway that demonstrate how municipalities can work together to create an environment to attract new businesses while helping existing businesses to grow. These include: Creating a regional mobile business licence that enables select businesses to choose whether to operate in their home municipality, in one or more communities, or across the region; and A joint initiative with the film industry to help reduce the paperwork involved in getting municipal permits for filming activities. The aim in both cases is to streamline the application process for businesses, but still allow municipalities to have the ability to evaluate those projects to ensure they’re in line with community objectives. As we move forward it is extremely important that all Mayor and Councils, CAOs, economic development officers, business licence managers and film coordinators have the opportunity to participate in these discussions. Four sub‐regional dialogues will take in place in the month of July ‐ the details are outlined below ‐ and I strongly encourage you to get involved. July 21: Element Hotel, Burnaby July 24: Pinnacle at the Pier, North Vancouver July 25: Langley Events Centre, Langley July 26: The Anvil Centre, New Westminster The dialogues are scheduled from 11:30 to 2:30 and will begin with a lunch buffet. Beat the summer heat in a regional park 11 Page 161 of 177 Wilderness at your Doorstep draws nature enthusiasts as they head out to the backcountry at Lynn Headwaters Regional Park Whether you want to wander through the intertidal zone at a beach or stroll along forested trails, Metro Vancouver Regional Parks offers the perfect summer escape – a place where you can dive into nature or learn more about it. Visitors were recently drawn to the shaded forests and cool riverside breeze at Lynn Headwaters Regional Park for the annual Wilderness at your Doorstep event, where hikers had a chance to practice using backcountry safety gear and learn about wildlife they might encounter in this truly wild regional park. They were also invited to learn about the men and women who came here seeking adventure and fortune long before the park was established. Metro Vancouver hopes to entice more residents to its regional parks during its 50th anniversary this year. Discover the creatures that live below low tide at Belcarra Regional Park (July 22), star gaze at Aldergrove Regional Park (August 12), or explore lantern lit trails at Deas Island Regional Park (August 19). Information about these and other programs is available in the Check it Out program guide. Here are tips to keep you safe and comfortable on a summer amble or more vigorous hike: Bring extra water and stay hydrated. Wear solid footwear, not sandals Plan your route with enough time to return before sunset 12 Page 162 of 177 Check trail conditions before heading out, especially on mountainous hikes that still have winter‐like conditions even in the summer. Research your route and carry a map. Watch this video for more tips. Saving energy at Iona Island Wastewater Treatment Plant The new Iona Island Secondary Wastewater Treatment Plant, which will be operating by 2030, will be designed for energy efficiency. In the meantime, staff continue to find ways to reduce energy consumption in the existing plant. Six 1,200‐horsepower pumps push the treated wastewater through two pipes that extend from the plant more than seven kilometres offshore and along the sea floor into the Strait of Georgia. These pumps are the biggest electricity users in the plant, equivalent to the annual electricity used by 690 average B.C. households. In 2016, staff made changes to how the six pumps are operated. Now, fewer pumps operate at higher speeds, which uses less electricity. The changes are expected to reduce 13 Page 163 of 177 annual electricity consumption by 1.25 million kWh per year (equivalent to 120 average B.C. households). By the time the new plant is operating, these changes will have saved nearly $2 million. The project also identified additional pump‐related energy savings opportunities that will be pursued in the near future. New guidelines to improve stormwater management Managing stormwater is key to preserving our urban waterways. In nature, trees and earth help absorb rain slowly, breaking down pollutants, refilling groundwater and keeping waterways healthy. Maintaining this cycle is a challenge in urban areas that are covered in buildings, roads and other surfaces that don’t allow rainwater to soak into the ground. New guidelines developed by Metro Vancouver and its members aim to improve how stormwater is managed in residential areas across the region. Approved by Metro Vancouver’s Board in May, the guidelines encourage the use of features – such as absorbent landscaping and detention tanks ‐ that allow rainwater to be absorbed into the ground instead of being channeled into storm sewers. 14 Page 164 of 177 The guidelines are meant to apply when a house is torn down and replaced with a larger house, duplex or triplex. Each member jurisdiction is responsible for updating its bylaws and developing requirements that make the most sense for local conditions. To support the guidelines, Metro Vancouver has created a video and is working on a homeowner’s guide that local governments can adapt for their residents. These and other stormwater resources are available on our Stormwater Management website. Metro Vancouver’s 7th Annual Zero Waste Conference set for November Registration is open for Metro Vancouver’s Zero Waste Conference on November 1. The conference brings together innovative leaders and thinkers who are working towards a future without waste. Eliminating waste and creating value are essential pillars in a new way of doing business and developing policy ‐ a new norm of addressing waste in every facet of our lives. And no approach offers greater promise for realizing those goals than the principles of the Circular Economy. The Zero Waste Conference has been at the forefront of this discussion in Canada by pushing boundaries and advancing action. The 2017 one‐day event will highlight how we can: reimagine linear systems of production and consumption with waste prevention and the circular economy in mind 15 Page 165 of 177 advance organizational change and collaborate across sectors to develop new solutions and approaches embrace new ways of thinking, innovation, and disruption to address barriers and intractable problems benefit from this emerging opportunity – whether you are a business, government, or community sector leader Register now and join us on November 1, 2017. Love Food Hate Waste offers food for thought this summer Find simple tips to avoid food waste and save money at Love Food Hate Waste events this summer Love Food Hate Waste, Metro Vancouver’s food waste reduction campaign, will once again host face‐to‐face outreach at community events and farmer’s markets throughout the region this summer. Representatives will share key messages about the issues around food waste, particularly the role consumers play in reducing avoidable waste and how doing so can save them money. They’ll also offer simple tips to help people do just one thing differently to reduce wasted food at home. 16 Page 166 of 177 New this summer is the “Waste‐Free Summer Produce Guide,” which offers tips to store summer fruits and veggies so they stay fresh, techniques to freeze produce, and recipes and ideas to use up overripe or extra produce. I invite you to take a look at the guide and share or retweet tips from Love Food Hate Waste’s social channels and stop by an event and/or share it on social media (social media content is attached). We invite you to stop by an event and/or share it on social media (social media content is attached). Facebook: @LoveFoodHateWaste Twitter: @LFHW_ca Instagram: @LFHW_ca Also attached, please find attached additional information about the Love Food Hate Waste campaign and key messages about food waste in our region. Summer 2017 Event Schedule Below are the events this summer. The online events schedule will be update as events are confirmed. EVENT DATE TIME ADDRESS MUNICIPALITY Surrey Urban Farmers 2pm ‐ North Surrey Rec Centre Plaza, Wed Jun 28 Surrey Market 6pm 10275 City Parkway Canada Day in 12pm ‐ Town Centre Park, 1299 Sat July 1 Coquitlam Coquitlam 8pm Pinetree Way Burnaby Artisan 9am ‐ Burnaby City Hall, 4949 Sat Jul 8 Burnaby Farmers' Market 2pm Canada Way Ambelside Artisan 10am ‐ Ambleside Park, 1000 Argyle Sun Jul 9 West Vancouver Farmers' Market 3pm Ave Port Coquitlam 3pm ‐ Thu Jul 13 Leigh Square, next to City Hall Port Coquitlam Farmers Market 7pm Fort Langley Village 10am ‐ St. Andrews Historic Church, Township of Sat Jul 15 Farmers Market 3pm 9025 Glover Road Langley Lonsdale Artisan 10am ‐ Lonsdale Quay, 123 Carrie Sat Jul 22 North Vancouver Farmers' Market 3pm Cates Ct 17 Page 167 of 177 Royal City Farmers 3pm ‐ New Thu Jul 27 Tipperary Park Market 7pm Westminster Haney Farmers 9am ‐ Memorial Peace Park on Sat Aug 5 Maple Ridge Market 2pm 224th White Rock Farmers 10am – Sun Aug 6 15154 Russell Avenue White Rock Market (TBC) 2pm Port Moody Car‐Free 12pm ‐ St. Johns Street, between Sun Aug 20 Port Moody Day 7pm Elgin Street and Grant Street PNE "Agriculture in Fri Sep 1 – The Fair at the PNE, Hastings TBC Vancouver the City" Sun Sep 3 Street and Renfrew Street Check it Out! With summer comes longer days, lake swimming, backyard barbeques and the arrival of the summer edition of Metro Vancouver Regional Parks' Program Guide – Check it Out! The newest edition is jam‐packed with events and programs to connect you with nature in your local regional parks during our 50th anniversary year. Celebrate 50 Years of Metro Vancouver Regional Parks Get your passport and start exploring. Download the FREE MV Passport app or pick‐up a paper copy. Collect stamps at each of the 18 participating regional parks. Earn rewards. Win prizes! Shop our collection of commemorative T‐shirts, hoodies & more. 18 Page 168 of 177 A portion of proceeds goes to Pacific Parklands Foundation, a registered charity dedicated to the conservation and enhancement of Metro Vancouver's regional parks. Find out more. The Sustainable Region ‐ Launch of Regional Parks 50th Anniversary Celebration Metro Vancouver kicked off the regional parks system's 50th anniversary at Burnaby Lake Regional Park, followed by commemorative events throughout the year to showcase the 14,500‐hectare network of parks and greenways. Watch the video Metro Vancouver Close Up This episode of Metro Vancouver Close Up features the City of Richmond Public Works Open House, a look at EV chargers in condo buildings, and back to Richmond to see how Barn Owl nest boxes have been integrated into the design of the Alexandra District Energy Utility building. Watch the video Events around the region Metro Vancouver’s Watershed Tours 19 Page 169 of 177 Metro Vancouver offers tours of our protected watersheds every summer to help people discover these pristine valleys firsthand. Join us and register for an engaging and scenic guided tour. Information and registration The Cascadia Innovation Corridor: Progress and Prospects for the Future Fairmont Waterfront Hotel, 900 Canada Place, Vancouver Join the Greater Vancouver Board of Trade for a presentation by Brad Smith, president of Microsoft, about creating a 21st‐century tech corridor between Washington State and British Columbia. Wednesday, June 28, 11:30am‐2pm Information and registration BCBusiness Top 100 Networking Event Fairmont Hotel Vancouver, 900 W. Georgia St., Vancouver The BCBusiness Top 100 networking event has been connecting B.C.’s top business leaders for more than 25 years. Join this networking luncheon followed by an interview with David Foster, one of the most successful music producers in history and founder of the David Foster Foundation. Thursday, June 29, 9am‐3pm Information and registration 20 Page 170 of 177 #TradeTalks Vancouver Convention Centre, 1055 Canada Place, Vancouver Hosted by the BC Chamber of Commerce, #TradeTalks is a one‐day province‐wide forum designed to help B.C. businesses, both big and small, identify opportunities beyond B.C.’s borders, meet the right contacts and get the resources they need to get their business ready for export. Thursday, June 29, 8:30am‐4:30pm Information and registration Canada Day Various locations throughout Metro Vancouver Enjoy celebrations throughout the region to celebrate Canada’s 150th birthday, including fireworks, parades and live entertainment. July 1 Emotive Summer Event Listing Metro Vancouver will be presenting Emotive: The Electric Vehicle Experience, a campaign raising awareness of electric vehicles, at events throughout the region this summer. Drop by one of the following events to sit in an EV, and meet an EV owner who can share stories of what it's like to drive electric. Did you know British Columbia has the highest EV ownership per capita in the country? Here are some events next month: July 1, Canada Day, Burnaby July 8‐9, Carnaval del Sol 21 Page 171 of 177 July 15, Electrafest July 22, Uptown Live July 23, Rib Fest For updates on Emotive events, join our Facebook group at www.facebook.com/emotivebc Aldergrove Fair Days Aldergrove Athletic Park and the Aldergrove Kinsmen Community Centre, Aldergrove Show’n’shine, parade, midway rides and more at the 105th annual Aldergrove Fair Days. Bring your water bottle for refills at the Water Wagon. Friday to Sunday, July 14 ‐ 16 More information Fun City Festival Lower Lonsdale, City of North Vancouver The City of North Vancouver’s Slide the City returns along with Car Free Day, turning Lower Lonsdale into a pedestrian and slider zone filled with vendors, food trucks, live music and entertainment. Bring your water bottle for refills at the Water Wagon. Saturday, August 12 to Sunday, August 13 Slide the City tickets and more information Music in the Park Capilano River Regional Park, District of North Vancouver 22 Page 172 of 177 Bring a picnic and enjoy live music, art demonstrations and an art gallery set against the stunning backdrop of the North Shore Mountains and Capilano Reservoir at Capilano River Regional Park. Free. Drop in. Registration not required. All ages. Monday, September 7, 12‐5pm More information Copyright © 2017 Metro Vancouver. All rights reserved. 23 Page 173 of 177 June 28, 2017 Dear Agency: Re: TRANSIT FARE INCREASE As you may have heard, on July 1 TransLink will have a fare increase. The increase is applicable to all products. The new prices are as follows: (Minimum of 50 tickets per zone) COMPASS Adult TICKET 1 Zone Ticket $2.20 2 Zone Ticket $3.25 3 Zone Ticket $4.30 Concession 1 Zone Ticket $1.80 2 Zone Ticket $2.80 3 Zone Ticket $3.80 (Minim um of 25 per type) DayPass Adult $10.00 Concession $7.75 Note that ticket validity is based on expiry, not price, so you may continue to use and distribute any tickets you have on hand, no exchange or add fare are required. Enclosed please find a copy of the updated order form. Please make copies for your future use. If you have any questions or require further information, please contact the Compass Customer Service Centre at 604.453.4490 or email at [email protected]. Thank you, Compass Customer Service Centre Page 174 of 177 South Coast British Columbia Transportation Authority - TransLink Compass Customer Service Centre (FareDealer Administration) Stadium Chinatown Station 1 - 590 Beatty Street Vancouver, B.C. V6B 2L3 Phone: (604) 453-4490 Fax: (604) 453-4492 Email: [email protected] PRE-PAID BULK COMPASS TICKET ORDER FORM # of Tickets Type Price per Ticket Total Price One Zone (Min. of 50) @ $2.20 Two Zone (Min. of 50) @ $3.25 Three Zone (Min. of 50) @ $4.30 Concession (Min. of 50) @ $1.80 # of DayPasses Type of DayPass Price per DayPass Total Price Adult DayPass (Min. of 25) @ $10.00 Concession DayPass (Min. of 25) @ $7.75 Grand Total $ Organization: Attention: Address: City & Province: Postal Code: Phone Number: Fax Number: Date Required: Please allow 10 business days for order processing Cheques are payable to TransLink Please include the Reference information for all EFT payments * Order will be sent by courier to the address provided above Page 175 of 177 ,E_c°lnm 9,1 .1 3301 East Fender Streel, Vancouver BC. \/5K 5J3 Canada - 1604 215.5000 - (504 215.5001 - ecammenca Nelpmg to Save Live: and Protect mam June 23,2017 Dear E-Comm Partner, I am pleased to provide a copy of E~Comm'sAnnual Report received by shareholders ofthe company at our June 22, 2017 Annual General Meeting. The report outlines E—Comm’sstrategic, operational and financial highlights for 2016. We were proud to welcome new 9-1-1 ca|l~taking and dispatch partners and to complete essential work needed to commence the rollout of the new radio network in the Lower Mainland. The achievements realized in 2016 are a testament to our dedicated and hardworking staff, but would not have been possible without the leadership and expertise provided by our public safety partners and Board of Directors. I invite you to read about the many successes from last year detailed in the annual report. If you have any questions, please do not hesitate to contact me. Sincerely, David W. Guscott, ICD.D President and CEO * 604.215.5002 Jllrl35 [UH [email protected] BOWENISLAND MUNICIPALITY Page 176 of 177 an - Dispatch - Radio - Technology /707/0 /(0 05/ 7745L£ /A/@ /7'5/1/1. /2.7 vlinnovi/s Lane Bowen island, BC VON lG2 10 July 2017 Mayor and Council Bowen Island Municipality 981 Artisan Lane Bowen Island, BC VON1G0 Dear Mayor and Council: Recent intersection adjustment: illage D ' e and Dorman Road In the last few days a set of concrete barriers have been installed at the foot ofvillage Drive and Dorman Road, with the goal of turning the intersection into more a T-junction. As fas as i am aware from speaking with Public Works, this has been done to prevent drivers entering Village Drive from "cutting the corner”, thereby making crossing the intersection safer for pedestrians. I recognize the need to put measures in place to prevent road accidents and harm to pedestrians. At the same time I wonder if this adjustment could have been done in a way that is not so harsh and more in keeping with the beautiful environment of Bowen island. What we currently have is a set of bright yellow concrete barriers with a warning sign stuck between them. These are injarring contrast to the welilandscaped garden area on one side of thevillage Drive entrance, and the shrubs and tree on the Village Square side. In fact, the area now looks like a construction site that has been abandoned. Public Works informed me that the barriers will stay in place for some time, until the proposed MedicalClinic is put in place: that sounds likeyears of livingwith an eyesore to me. No consultation was made with the Cates Hill Neighbourhood Association (CHNA) before this solution was put in place. From my past experience on the Board of the CHNA.I know that diSCUS$lOI'I and collaboration concerning Public Works projects has led to reasonable and acceptable solutions ways forward, and it lS a great pity that this was sidestepped for this project. I also note that the Lli-‘FSTOP sign and pullvout at the foot ofvillage Drive has been arbitrarily removed. No consultation with those responsible for the i_lFl’ program took place, as far as I am aware. Considering how often the LIFTSTOP at this location has been used in the past, I find that veiy surprising. Please consider carrying out additional work at this intersection to make the physical barriers more aesthetically pleasing, and to remove the current ugly design. Sincerely. Owen Plowman Page 177 of 177