ACADEMIC ADVISING HANDBOOK 2018-2019

Manhattan Area Technical College 3136 Dickens Avenue Manhattan, KS 66503

785.587.2800 www.manhattantech.edu Table of Contents

2018-2019 Academic Calendar...... 3

Purpose ...... 4

Advising at Manhattan Tech ...... 4

Definition of Academic Advisor and Academic Advising ...... 4

Advising Process ...... 5

Advisor Responsibilities ...... 5

Student Responsibilities ...... 6

Advising Styles ...... 6

Advising Philosophy ...... 7

Learning Styles / Study Tips ...... 7

Advising Special Populations ...... 8

Tips for Academic Advisors ...... 9

Resources ...... 9

Important Things to Know ...... 14

FERPA ...... 16

Enrollment Process ...... 17

Drop / Withdraw Policy ...... 19

Requesting a Manhattan Tech Transcript ...... 19

Transcripts ...... 20

Transfer Credit ...... 20

Financial Aid – General Information...... 21

Scholarship Information ...... 22

Bibliography ...... 23

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2018-2019 ACADEMIC CALENDAR

Academic Calendar Note: This calendar is accurate at the date of printing. MATC reserves the right to modify the calendar as necessary. Students, prospective students, and employees will be notified of calendar changes as soon as possible.

2018 Fall Semester July 9 A.D.N. Fall Semester classes begin Aug 10 College In‐Service / COLLEGE CLOSED Aug 16 FAD Day – Final Add Day Aug 17 Orientation for General Education / Program Students Aug 20 Fall Semester Begins / Tuition and Fees Due Aug 21 Courses 8 weeks or less last day to receive a 100% refund* Aug 23 Courses 8 weeks or less last day to receive a 50% refund* Aug 24 Courses 9 – 15 weeks last day to receive a 100% refund* Aug 31 Courses 9 - 15 weeks last day to receive a 50% refund* Aug 31 Financial obligation deadline (see page 33) Sept 3 Labor Day / COLLEGE CLOSED Sept 22 MATC Fall Celebration Oct 15 Start of 2nd 8wk Courses Oct 15 Last day to adjust financial aid for the fall semester Nov 19‐23 Thanksgiving Break / COLLEGE CLOSED Nov 26 Classes Resume Dec 14‐19 Final Exams Dec 15 Commencement Dec 24‐Jan 1 Christmas Break / COLLEGE CLOSED

2019 Spring Semester Jan 17 FAD Day – Final Add Day Jan 16 Orientation for new program students (starting spring semester) Jan 21 Martin Luther King Day / COLLEGE CLOSED Jan 22 Spring Semester Begins/ Tuition and Fees Due Jan 23 Courses 8 weeks or less last day to receive a 100% refund* Jan 25 Courses 8 weeks or less last day to receive a 50% refund* Jan 28 Courses 9 – 15 weeks last day to receive a 100% refund* Feb 4 Courses 9 – 15 weeks last day to receive a 50% refund* Feb 4 Financial obligation deadline (see page 33) March 15 Last day to adjust financial aid for the spring semester March 11‐15 Spring Break (no day or evening classes) March 15 COLLEGE CLOSED March 18 Classes Resume March 25 Start of 2nd 8wk Courses April 12 Open House May 14‐17 Final Exams May 18 Commencement May 27 Memorial Day / COLLEGE CLOSED

2019 Summer Semester June 6 FAD Day – Final Add Day June 10 Summer Semester Begins / Tuition and Fees Due June 11 Last day to receive a 100% refund June 13 Last day to receive a 50% refund* June 14 Financial obligation deadline (See page 33) July 4-5 4th of July Observed / COLLEGE CLOSED July 8 Classes Resume Aug 2 Summer Semester Ends

*Refer to Enrollment Management Calendar on MATC Online for specific Drop / Withdrawal dates on courses. 3 | P a g e

Purpose

The purpose of this handbook is to provide a consolidated resource for current Manhattan Tech academic advising policies, tips for advisors, and general information regarding other offices on campus. The information regarding other offices on campus contained in this handbook is basic and further communication with each department is required.

Advising at Manhattan Tech

Program students will meet with an academic or faculty advisor to register for classes during their program orientation. During this time, the advisor will explain the requirements for a technical certificate or an Associate of Applied Science degree. The advisor will also answer any other questions the student may have or refer them to another person who may be in a greater position to assist the student.

Students are welcome to meet with an advisor at any other time prior to or during their enrollment at Manhattan Tech. The advisor is available to help provide information and identify resources beyond registering students for classes. Advisors are an ally in the student’s educational career.

Definition of Academic Advisor and Academic Advising

Academic advising is an important part of a student’s college career. The advisor can help the student navigate the new challenges they will face as they enter college, possibly gain independence, and prepare for the workforce. With the help of faculty, other offices on campus, and available campus and community resources, advisors can provide a plethora of information for students including but not limited to class selection, explaining institutional policies, tutoring resources, and much more.

Academic advisors are able to utilize the resources NACADA provides by becoming a member. NACADA also has several free resources available online at www.nacada.ksu.edu. Advising is a developing profession that is growing each year in numbers as well as importance. Students and institutions are learning the value of academic advisors as the liaison between students and the Institution. Advisors should be available to students to answer questions or direct the student to the correct person for their question. An advisor may be the best resource a student has on campus for answering various questions as well as providing assistance for progression towards their certificate or degree.

Appropriate advising can affect student retention and overall student satisfaction at Manhattan Tech. Advisors must be committed to the student’s academic needs as well as their non- academic concerns. This means the advisor may find out information related to a student’s mental health, financial concerns, family issues or a host of other non-academic related issues in addition to their advisee’s grades and course selection. The advisor should be empathetic 4 | P a g e and know how to appropriately refer students to resources that may help with their specific needs. Knowledge of programs and their requirements for a certificate or associates degree as well as GPA requirements for graduation are vital to the advisor. In addition, academic advisors should know basic information regarding financial aid and registration. However, advisors should refer students to those offices when necessary.

Advising Process

Students in Automotive Collision Repair, Automotive Technology, Building Trades, Business Administration, Digital Drafting Design Technology, Electric Power & Distribution, Air Conditioning & Refrigeration, Information Networking Technology, Welding, Pre-Biotechnology, Pre-Dental Hygiene, Pre-Medical Lab Technology and Pre-Nursing are advised in Student Services. Students that are accepted into the selective admissions programs (Practical Nursing, Associate Degree Nursing, Dental Hygiene, Biotechnology and Medical Laboratory Technology) are advised by a program faculty advisor. Each program will have a program orientation that includes Student Services information, specific program information and course enrollment. The advisors in Student Services will enroll those advised by their office at program orientation. Students that are in pre- programs will schedule an individual appointment during the term prior to their start date and after they have applied and been accepted to Manhattan Tech. Once students are admitted to the Dental Hygiene or Nursing programs, they will be enrolled by Student Services in their first semester classes. After their first semester, the faculty in their department will enroll them in their courses for subsequent semesters. Biotechnology and Medical Laboratory Technology students will be enrolled in their program courses by their faculty program advisors.

Advisor Responsibilities

 Provide curriculum information and guidance  Monitor student success and progress  Encourage development of student’s interpersonal skills  Advocate for students (within Manhattan Tech policies) and keep the student’s best interest in mind  Teach students to value the decisions they are making  Recognize when to make appropriate referrals  Demonstrate integrity, responsibility and a commitment to Manhattan Tech

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Student Responsibilities

The most important aspect of academic advising is that students are responsible for their own actions and decisions. Students must engage in the following to increase success:

 Initiate, prepare for, and attend advising appointments  Consult with an advisor when necessary; take action when recommendations are made  Know academic policies and procedures, academic calendar deadlines, and degree/program requirements  Utilize campus resources  Participate in classes, complete assignments, and monitor academic process

Advising Styles

Appreciative Advising - Looking for the good in a student; asking questions to learn the student’s strengths and skills to encourage a positive advising environment. This style may encourage a more optimistic outcome due to a positive attitude rather than negative which may cause the student to withdraw or get upset (Bloom, 2002).

Developmental Advising - Developmental Advising focuses on the student and their growing process throughout college. This type of advising encourages campus involvement, setting goals and improving critical thinking skills (King, 2005).

Intrusive or Proactive Advising - “The intrusive model of advising is action-orientated to involving and motivating students to seek help when needed. Intrusive advising is a direct response to identified academic crisis with a specific program of action. It is a process of identifying students at crisis points and giving them the message, ‘You have this problem; here is a help-service.’” The proactive advisor seeks to develop a relationship with their advisee to develop trust, especially important when the student starts to struggle and the advisor needs to recommend resources and help the student with their difficulties (Earl, n.d).

Narrative - Telling stories to give students information. Using a story (about the advisor, a previous student or a group of students) can make the information come to life and make it resonate with the students. This type may help students relate because the story happened to another student and they aren’t ‘the only one it has ever happened to’ (Goedde, 2009).

Socratic (Peripatetic) - “Socratic advising involves a series of questions asked not only to discover individual answers, but to encourage insight into who we are, what motivates us, what is the basis for our decisions.” When meeting with a student, the advisor that uses Socratic 6 | P a g e advising will help the advisee dig deeper into why they want to be ____, how courses may influence their jobs/lives, how their choices now will affect their lives later, etc., (McIntyre, 2011).

It is best to use a combination of advising strategies as each one has strengths but also has its downfalls. The type of advising that works with one student may not work with another, so it is important to be flexible and familiar with the various types of advising in order to make adjustments during your meeting and to best help the student.

Advising Philosophy

The advising philosophy is unique to each individual advisor. It characterizes the advisor’s personal view of their advising style, interaction with students, and goals in their position. In addition, the advising philosophy provides a way to help the advisor keep focus. Each advisor should develop their own personal advising philosophy (Freitag, 2011).

Learning Styles / Study Tips

Kinesthetic Learner Definition: Student learns best by doing, touching, moving in some way Study Suggestions: create a model, make a demonstration, imitate and practice a technique, utilize hands-on activities, and study in a comfortable area

Auditory Learner Definition: Student learns best by listening Study Suggestions: use audiobooks, read aloud, repeat facts with eyes closed, ask questions, describe what is to be remembered, use word associations, watch videos, participate in group discussions, record lectures and listen to them again, and avoid auditory distractions

Visual Learner Definition: Student learns best by seeing Study Suggestions: write things down and post around the house, copy the board, sit near the front of the classroom, write key words, make lists, watch videos, use flashcards, and take notes, use highlighters, underline, etc., (things to catch the eye)

(Ezekiel, 2017)

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Advising Special Populations

Adult Learners - Adult students have a variety of life situations they may have to work around or make accommodations for to be successful in school. These may include a spouse, children, full time jobs and/or previous military experience. Adult students may also have a fear of or hesitation with returning to school. Each life situation is unique to the individual and each student will adapt slightly differently than the next.

Adult learners may need additional support during their education (tutoring, technology assistance, additional meetings with faculty/advisors, a friendly smile or helpful words). They may not have the support or help they need at home or may just need a little extra encouragement from their advisor to keep working towards their goals. The student needs to know their advisor cares about them as well as their success. Being able to provide support in whatever way the student needs is vital to their success. The advisor should also encourage the student to get involved on campus as much as possible and grow as an individual. Just because they may need additional support does not mean the student should not take responsibility for their education. The advisor should not do everything for the student but instead should be an available resource. (Peck and Varney, 2009)

Veteran Students - As is the case with all students, each veteran is unique. Veteran students are likely, but not always, transitioning to a lifestyle that is very different from the lifestyle they had been living while serving. This group of students will need support, including conversations to help the student feel at ease in case they want to ask any questions. Be sure to include campus resources, community resources, and Student Services to assist with their education and related support needs. (Rans, 2016)

Additional information is available: http://www.nacada.ksu.edu/Resources/Clearinghouse/View-Articles/Advising-veterans- resource-links.aspx

Foreclosed Students - This is the group of students that are in the wrong program due to lack of research, preparation or strengths. They may be struggling in their courses as a result. A conversation may be necessary to discuss other options for the student, but it will not be an easy conversation. Discuss the student’s previous goal, how they came to have the goal, talk about their strengths and how they could come in handy for a different program, discuss different programs in which they show an interest, and provide support. (Salinas and Ross, 2015)

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Tips for Academic Advisors

1. Listen. Do not interrupt. Pay attention and eliminate distractions. Make eye contact with the student. Keep your body facing the student and maintain body language that affirms you are paying attention rather than disinterested or ‘too busy.’ 2. Ask Questions. Involve the student in the advising process. Try to ask open ended questions to keep the conversation flowing and, therefore, allowing more information to be shared rather than a ‘yes’ or ‘no’. 3. Notice what the student is saying with their body language and what they may not be saying with their words. 4. Reflect on what the student is saying; paraphrase what they have told you. 5. Avoid jumping to conclusions or allowing personal feelings to affect your conversation. Remove bias and do what is best for the student. 6. Create a welcoming environment for students so that they feel comfortable meeting with the advisor and are more willing to discuss their concerns. 7. Always provide accurate information. If you are unsure, ask the person(s) that know the answer and get back to the student as soon as possible. Never give out incorrect information. 8. Never speak poorly of the Institution, other students or faculty/staff. 9. Be willing to make referrals. If a student is struggling with their courses, it may be related to study habits, non-academics (family problems, financial issues, etc.) or mental health issues. The advisor is a great person to provide referrals because they are someone the student trusts. Follow up with advisees after making referrals. 10. Spontaneously talk to advisees outside of the office to re-affirm they are more than just a number and that you care about them. 11. Be realistic. Be honest. Do not make promises that violate policies & procedures put in place by Manhattan Tech. 12. Do not share confidential information unless the student or someone else is in danger. 13. Share responsibility with the student and ensure they are aware of their responsibilities. It can be easy to want to do things for the student yourself, but they are responsible for their education and must take steps to own that responsibility. 14. Develop rapport with the students. Share information about yourself so they can get to know you (just don’t monopolize the meeting!). It is important for students to realize the advisor is a person just like the advisor needs to remember that the student is a person!

Resources

On Campus Resources

Teaching & Learning Center (TLC) – Typical hours are: Monday-Thursday, 8am-7pm; Friday 8am-4pm. Please check with the TLC to confirm current hours of operation. Students need to schedule an appointment for tutoring either by going to the Teaching & Learning Center or by emailing [email protected]. 9 | P a g e

Support Services and Accommodations - Any enrolled student at Manhattan Tech who has a documented disability that has an impact upon the educational environment is eligible for services by speaking with our Student Retention Specialist. Make an appointment by calling 785-320-4518 or visit the Welcome Desk (located in the commons). Office hours are 8:00 am to 5:00 pm, Monday through Friday.

Counseling - Make an appointment with the Student Retention Specialist by calling 785-320- 4518 or visit the Welcome Desk (located in the commons). Office hours are 8:00 am to 5:00 pm, Monday through Friday.

Dental Clinic - Students, their family members, and children can get a dental exam, x-rays, cleaning, fluoride treatment, and a referral to the dentist for a low cost. Dental insurance is not necessary for the clinic. Call the Manhattan Tech Dental Clinic directly at (785)-320-4532.

Test Proctoring - Students enrolled in online classes at Manhattan Tech are required to have two proctored exams per course. The tests can be proctored in the Teaching & Learning Center for $10/one exam, $20/two exams, and $25/three or more exams in a semester. Contact the TLC by emailing [email protected] or by visiting the Teaching and Learning Center.

Off Campus / Community Resources

American Red Cross

Service organization providing emergency assistance by volunteers and with the help of donations. Military, veterans and their families can receive help with the challenges of military service. If you need immediate assistance, contact your local Red Cross Chapter (link above).

Address: 1221 SW 17th Street, Topeka, KS 66604 Phone: (785) 234-0568

ATA Bus

Public transportation for the Flint Hills area. Maps, fares and more information provided at the link above.

Address: 5815 Marlatt Avenue, Manhattan, KS 66503 Phone: 785-537-6345; Toll Free: 877-551-6345

Big Lakes Development Center

Developmental disabilities support services.

Address: 1416 Hayes Dr. Manhattan, KS 66502 Phone: (785) 776-9201

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The Crisis Center

Support services for victims of domestic and sexual abuse.

Manhattan 785-539-2785; Junction City 785-762-8835 Outside Manhattan / Junction City 785-727-2785

Flint Hills Breadbasket

Community Food Network created to minimize hunger by the distribution of food through community donations and volunteers. Emergency food pantry hours found on this link.

Address: 905 Yuma Street, Manhattan, KS 66502 Phone: 785-537-0730

Green Apple Bikes

GAB is Manhattan-area, environmentally friendly public bike share.

Phone: 785-370-7783

Manhattan Emergency Shelter

Organization provides emergency shelter and has several programs devoted to homelessness prevention.

Address: 416 South 4th Street, Manhattan, KS 66502 Phone: 785-537-3113

Ogden Friendship House of Hope

Thrift shop proceeds fund several community programs for at-risk community members. Food pantry.

Address: 226 Riley Street, PO Box 328, Ogden, KS 66517 Phone: 785-537-5116

Pawnee Mental Health Services

A non-profit organization and community mental health center providing services to people of all ages.

Address: 2001 Claflin Road, Manhattan, KS 66502 Phone: 785-587-4300

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Riley County Health Department

A public health organization promoting community health and safety.

Address: 2030 Tecumseh Road, Manhattan, KS 66502 Phone: 785-776-4779

Riley County Family & Child Resource Center

Resource center for Riley county including information and support for issues like child care subsidies, Parents as Teachers, WIC, Healthy Start, public health education, information on immunizations, etc.

Address: 2101 Claflin Road, Manhattan, KS 66502 Phone: 785-776-4779

Sunflower CASA

Court-Appointed Special Advocates are local volunteers who help advocate for abused / neglected children in the court system.

Address: 115 N. 4th Street, PO Box 158, Manhattan, KS 66505 Phone: 785-537-6367

Three Rivers, Inc.

Resource center for independent living including contact information for support services.

Address: 504 Miller Drive, PO Box 408, Wamego, KS 66547-0408 Phone: 800-555-3994

Military Family and Veteran Resources

Fort Riley Army Post

Find information about Fort Riley and the 1st Infantry Division including details about its units, installation services, and to assist in conducting installation business.

Phone: 785-239-3911

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Military One Source

A U.S. Department of Defense program that provides resources and support to active-duty, National Guard and Reserve service members and their families anywhere in the world. The program is available 24 hours a day, 7 days a week at no cost to users.

Phone: 800-342-9647

Manhattan Vet Center

Local veteran assistance office.

Address: 205 South 4th Street, Suite B, Manhattan, KS 66502 Phone: 785-350-4920

For assistance after hours, weekends, and holidays call: 1-877-WAR-VETS (1-877-927-8387)

Kansas Commission on Veterans Affairs Office

Provides Kansas veterans and their eligible dependents with service and program assistance.

Address: Jayhawk Tower - 700 SW Jackson, Suite 1004, Topeka, KS 66603-3743 Phone: 785-296-3976

Online Resources

Student Resources and Databases

The Teaching & Learning Center (TLC) has dedicated research options and resources.

Brainfuse Online Tutoring

Live, one-on-one tutoring free to all current Manhattan Tech students. To access Brainfuse you must have a Manhattan Tech username and password and be signed into MATCOnline or Canvas. Click the link above or contact the TLC today for a demo. (Hours vary based on subject)

Time Management and Study Tips

Test Taking Strategies

Education Corner

College Student Study Skills Guide

10 Habits of Successful Students 13 | P a g e

Important Things to Know

The following list is a collection of important items for you and your advisees know:

Attendance - It is important that all students understand the importance of regular class attendance. Students should be familiar with the attendance policy set forth by their instructor in the syllabus provided on the first day of class. This policy may differ from instructor to instructor and from other institutions. Manhattan Tech encourages all students to take their college coursework seriously and attend class regularly.

NOTE: Poor performance and attendance may affect future eligibility for financial aid and scholarships.

College Standards - Students will learn a great deal while taking college classes, and they are expected to work hard. On average, college students should plan to study at least two hours a week for every hour spent in the classroom. Students taking a three credit hour class should set aside a minimum of six hours per week to study. Some students should schedule extra time when exams are scheduled or projects are due.

Grading Information - Students should receive a course syllabus from their instructor that provides grading criteria for the course. Students should pay close attention to course expectations and grading information provided in the course syllabus. Students are also encouraged to speak with their instructors directly if there are concerns about course requirements, testing, or grading.

Ask Questions - The instructor is available to answer questions about course materials or class policies. If there are any concerns about a student’s performance in the course or they are having trouble understanding an assignment, please don’t hesitate to schedule a conference with the instructor. Academic or Physical Accommodations - Faculty and staff at Manhattan Area Technical College are sensitive to the special needs of students with documented physical and/or learning disabilities and will work with them in their pursuit of their educational goals. All students with special needs or disabilities MUST provide documentation verifying the disability to the Student Retention Specialist in order for Manhattan Tech to provide an academic environment that addresses the students’ needs.

Inclement Weather Policy - If the Manhattan Tech campus should close because of inclement weather, the notice will be available on the Manhattan Tech website, radio, and television stations listed below as well as the campus phone system. The stations identified below will be notified and websites will be updated as soon as a decision has been made. Every attempt will be made to announce by 6 a.m. Good judgment should be used when deciding whether it is safe to travel during severe weather conditions. NOTE: Cancelling classes that meet face-to-face on campus does not affect any online courses.

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There are three levels of the Declaration of Inclement Weather for Manhattan Area Technical College: 1. Cancellation of classes and activities for the day and evening sessions. (The campus will be closed.) 2. Delayed opening until 10 a.m. 3. Early release of personnel and students and cancellation of evening activities.

The local radio and television stations, Manhattan Tech website (www.manhattantech.edu), and the campus answering machine will indicate which level of operation the College will be under.

MATC 785-587-2800 www.manhattantech.edu www.cjonline.com KTPK 106.9 FM KQLA 103.5 FM KSAJ 98.5 FM KMAN 1350 AM WIBW 94.5 FM/ 580 AM KCLY 100.9 KJCK 1420AM/97.5 FM KYEZ 94 FM Sunny 102.5 FM Channel 49 (KTKA) Channel 27 (KSNT) Channel 13 (WIBW)

Teaching and Learning Center - The Teaching and Learning Center (TLC) is available to all Manhattan Tech students for help with basic reading, writing, and math skills as well as specific courses. An open-lab format enables ready access to 13 computer workstations, laser printer, scanner, and fax machine, all of which are available for use by students and graduates.

The TLC is also the college tutoring center. Students can receive individual or group assistance with general education courses, study skills, test taking strategies, and specialized short courses in computer usage. Upon request, small group instruction workshops can be formed, and/or students can receive individualized help.

Parking - Students traveling to the Manhattan Tech campus for courses do not have to pay a fee for a parking decal. However, students do need to obtain a decal for their vehicle. Parking decals are available at the Welcome Desk in the Commons. Students need to bring a photo identification and the license plate number of the vehicle they will drive to campus.

General Complaint and Grievance Policy - Manhattan Area Technical College administration, faculty, and staff attempt, in good faith, to resolve complaints and problems as they arise, in a timely manner and at the lowest possible level. However, if a matter remains unresolved, the purpose of the grievance procedure is to provide a process for resolving complaints between students, faculty, and staff. These procedures apply to all complaints including but not limited to, academic issues, student services or administrative concerns, and working conditions. For matters involving any form of discrimination or harassment, refer to Manhattan Tech Policies 3.7.1, 3.7.2, 3.7.4 or 7.1.1.

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FERPA

“The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

 Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.

 Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.

 Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

School officials with legitimate educational interest; Other schools to which a student is transferring; Specified officials for audit or evaluation purposes; Appropriate parties in connection with financial aid to a student; Organizations conducting certain studies for or on behalf of the school; Accrediting organizations; To comply with a judicial order or lawfully issued subpoena; Appropriate officials in cases of health and safety emergencies; and State and local authorities, within a juvenile justice system, pursuant to specific State law.

Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.

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For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may use the Federal Relay Service.

Or you may contact us at the following address:

Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C. 20202-8520”

(FERPA, 2011)

For questions related to FERPA, please contact Rachel Sherley, Registrar.

Enrollment Process

Application to Manhattan Tech (New Students Only)  Complete the Undergraduate Admissions Application (New Students Only) to Manhattan Tech. Please allow at least 7 business days for processing of application. Manhattan Tech Email and Online Account  Once your application has been processed, you will receive an email to your personal email address. This email will provide instructions on how to access your student portal and reset your temporary password. Your Manhattan Tech email is for all Manhattan Tech communication. Assessment – Placement in English and Math  Students must either take the ACCUPLACER or show qualifying ACT or Accuplacer scores to enroll in English and/or math. See qualifications below. To schedule a placement test, click here!  Students seeking accommodations on placement testing and in the classroom must provide documentation to the Student Retention Specialist PRIOR to testing. For more information, please call the Student Retention Specialist at 785.320.4518.

College Algebra (MAT 135) English Composition I (COM 105) 22 or higher 18 or higher ACT Score (Math Section) (English Section) Elementary Algebra 81 or higher or Accuplacer (Classic) Sentence Skills 69 - 120 College Level Math: 55-120 NG QAS: 263-300 or Accuplacer Next Gen NG Writing: 0-254 NG AAF: 235-300

Registration Agreement and Personal Info Update  The Registration Agreement (RA) and Personal Info Update (PIU) are required prior to enrollment each semester. Students can find these electronic documents on the right hand side of the page after logging into MATC Online. The RA is a promise to pay Manhattan Tech for the student’s tuition, fees, and associated costs. Students are required to pay for their tuition, fees, and associated costs regardless of their class attendance and final grade. The PIU updates the student’s contact information. 17 | P a g e

Payment of Fees/Promise to Pay I understand that when I register for any class at Manhattan Area Technical College or receive any service from Manhattan Area Technical College I accept full responsibility to pay all tuition, fees, and other associated costs assessed as a result of my registration and/or receipt of services. I further understand and agree that my registration and acceptance of these terms constitutes a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. §523 (a)(8)) in which Manhattan Area Technical College is providing me educational services, deferring some or all of my payment obligation for those services, and I promise to pay for all assessed tuition, fees and other associated costs by the published or assigned due date. I understand and agree that if I drop or withdraw from some or all of the classes for which I register, I will be responsible for paying all or a portion of tuition and fees in accordance with the published tuition refund schedule at Manhattan Area Technical College. I have read the terms and conditions of the published tuition refund schedule and understand those terms are incorporated herein by reference. I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above.

Meet with Manhattan Tech Advisor to Register for Classes  Students beginning a new program at Manhattan Tech will attend a mandatory New Program Orientation, dates TBD and will be sent to you via email and letter at the earliest opportunity. New program students will enroll with an advisor during the New Program Orientation. Questions? Call the Welcome Desk at 785-587-2800.  New students who will be taking prerequisite courses in order to apply to a selective admission program will contact the Welcome Desk to schedule an advising/enrollment appointment, 785-587-2800. Purchase Textbooks  MATC partners with eCampus Bookstore to provide textbooks for students to purchase. After students enroll in their classes, they can go to the eCampus website and look up the books needed for each class in which they are enrolled. Student will use the course code and number for each course they are enrolled in to search for textbook/s. Students with book vouchers from financial aid can use the vouchers on the eCampus website, but they can’t be used on any other website.  eCampus Bookstore can be accessed via http://manhattantech.ecampus.com/ or by logging into MATC online and clicking on the link for the virtual bookstore. Submit Payment (if applicable)  Student bills can be found on MATCOnline in the link for Tuition, Fees and Billing and a copy will be mailed to the student. Payment can be made online, over the phone, or by mail. Payment plans are also available. Please call our business office at 785.320.4512 for more information.

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Drop/Withdraw Policy

Note: An official drop/withdraw is the date a completed Drop/Add or Withdrawal Form is received by the Registrar’s Office in the main office of Manhattan Area Technical College. If a course is equal to or greater than 9 weeks, a student may officially drop from a course with no transcripted notation of enrollment if the Drop/Add or Withdrawal form is completed and received by the Registrar’s Office within 5 business days of the start of the course. If a course is 8 weeks or less, a student may officially drop from a course with no transcripted notation of enrollment if the Drop/Add form is completed and received by the Registrar’s Office within 2 business days of the start of the course. A grade of W will appear on the student’s transcript if the student officially withdraws from a course prior to 75% of the course being completed for the semester (see the enrollment calendar for exact dates – must be logged into MATCOnline). If 75% of the course has been completed, an earned grade cannot be changed to a W, and the student will receive a transcripted grade based on work completed relevant to the course requirements.

Requesting a Manhattan Tech Transcript

Please follow the steps below to request an official transcript ($10 fee per copy):

1. Go to the Manhattan Tech website at www.manhattantech.edu. Under current students, click the ‘Registrar’ tab. 2. From the ‘Registrar’ tab, scroll down until you see ‘Forms.’ 3. Click the ‘Transcript Request’ link. This will bring you to a fillable PDF form. 4. Mail, Email or Fax Requests to:

Manhattan Area Technical College Attn: Registrar 3136 Dickens Avenue Manhattan, KS 66503

Recent high school graduates who took Concurrent/Dual credit/Excel in CTE courses with Manhattan Tech will have until August 1st of the same year they graduated to request a transcript be sent to a post-secondary institution without charge*. **If recent high school graduates are requesting a transcript to be sent to their home or workplace, a $10.00 fee will be required. Manhattan Tech accepts Cash, Check, or Card. Please make checks payable to MATC. Questions? Contact Student Services at 785-587-2800.

Rachel Sherley, Registrar: [email protected] or 785-587-2800

Please allow 48-72 business day hours for processing after Manhattan Tech has received your Transcript Request.

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Transcripts

High School Transcripts - An official high school transcript must be received by Manhattan Tech prior to enrollment. The transcript must be complete and show the date of graduation. Students can meet with an advisor and attend their program orientation without the transcript, but they can’t enroll until the transcript has been received. Official transcripts can be mailed or emailed to [email protected]. For high school transcripts only, a faxed copy will be accepted as long as it is faxed directly from the high school to Manhattan Tech.

College Transcripts - An official transcript from every college a student has attended must be submitted to Manhattan Tech. The transcript should be sent after the student completes a class to show they completed the classes in which they were enrolled. The registrar will evaluate each transcript to determine if transfer credit will be accepted for the student’s degree or certificate. Official college transcripts can be mailed or emailed to [email protected], but a faxed copy is not considered official and will not be accepted. Courses that are accepted in the Kansas Board of Regents transfer articulation can be found in the here.

Sending Manhattan Tech Transcripts - To send an official transcript from Manhattan Tech, the student must complete and sign a transcript request form. This form gives Manhattan Tech your permission to share the student’s personal information – grades. The form is available at www.manhattantech.edu under Registrar on the ‘Current Students’ tab. To send a transcript, the student will need to pay $10 per copy and can expect the request to take approximately 3 business days. Students may send an official transcript at any time but may need to send another copy after final grades are posted.

Transfer Credit

Many students who seek a degree after high school graduation have to complete a basic general college core group of courses often referred to as general education courses. This is especially true for students planning to earn a four-year degree. For students desiring to continue their education at Manhattan Tech, many of the courses available to students attending other post-secondary institutions meet the pre-requisite requirements for professional programs of study at Manhattan Tech (see Manhattan Tech Catalog for more specific information).

Transfer of college courses to another college is on a course-by-course basis. Listed below on this document is a listing of courses that are approved through the Kansas Board of Regents Transfer and Articulation Agreement. These courses are aligned throughout the State of Kansas and will transfer without question. All other courses are at the discretion of the institution to which the student is transferring.

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The following courses meet the Kansas Board of Regents Core Outcomes for transfer and articulation into other colleges within Kansas. To find transfer information, go to http://www.kansasregents.org/transfer_articulation.

Course Course Name KRSN Credit Hours BSC 110 Biology BIO1010 5 BSC 125 Anatomy and Physiology BIO2020 5 CHM 105 Intro to Chemistry CHM1030 5 CHM 110 Chemistry I CHM1010 5 CIS 100 Software Applications CSC1010 3 COM 105 English Composition I ENG1010 3 COM 106 English Composition II ENG1020 3 COM 115 Public Speaking COM1010 3 COM 116 Interpersonal Communications COM1020 3 HIS 105 U.S. History to 1877 HIS1010 3 MAT 135 College Algebra MAT1010 3 MAT 145 Elementary Statistics MAT1020 3 NTR 105 Nutrition HSC1010 3 PHY 100 General Physics PHY1010 3 POL 105 American Government POL1020 3 PSY 100 General Psychology PSY1010 3 PSY 125 Human Growth & Development PSY2020 3 SOC 100 Introduction to Sociology SOC1010 3 SOC 150 Social Problems SOC2010 3

Financial Aid – General Information

Students may contact the Financial Aid office via phone or email: [email protected] or 785-587-2800. Students may also visit the office during walk in hours posted on the financial aid page of MATCOnline and www.manhattantech.edu.

FAFSA (Free Application for Federal Student Aid) - Students that would like to use financial aid must fill out the FAFSA prior to being eligible to take out any federal loans or receive grants. They can go to fafsa.ed.gov to fill out the free application. After they fill out the application, Manhattan Tech may gather additional information and the awarding process may begin. If a student is selected for verification, they will need to turn in additional information to the financial aid office. The FA office will contact the student if additional paperwork is needed, typically by email.

Online Financial Aid System - Students who have completed the FAFSA may sign into the Online Financial Aid System to determine necessary documents they may need to submit to the financial aid office and track their progress through the financial aid process for the award year.

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Priority Deadline - The Priority deadline at Manhattan Tech is July 1 for the fall semester and December 1 for the spring semester. Students should complete the FAFSA as soon as their tax return has been filed. Students completing the FAFSA and submitting paperwork after July 1 may not have their financial aid processed early enough to receive a book voucher.

SAP (Satisfactory Academic Progress) - “SAP is cumulative in nature and takes into account all classes attempted, not just the previous academic term.” “Students must maintain a 2.0 GPA for all coursework taken at Manhattan Tech including repeated and general education courses as well as completion of at least 75% of attempted credit hours.” Students are also limited on the number of hours they can attempt at Manhattan Tech and receive aid. Students can’t exceed 150% of the hours required for their program. If they are working on an associate’s degree, they may be eligible for a maximum of 93 credit hours to receive aid. Additional information can be found in the catalog or by talking to the financial aid office and on www.manhattantech.edu.

30 Day Delay - Financial aid will begin disbursing funds approximately 30 days after the start of classes each semester. Financial aid refunds will be processed after disbursement. Book vouchers may be available through the first week of the semester, but the student will need to check with FA to see if they are eligible. If the student’s financial aid award equals or exceeds their balance, their tuition and fees will be deferred and enrollment will be exempt from cancellation due to nonpayment.

Title IV Funds Refund Policy - Students that withdraw from all of their courses or fail all of their courses may be required to pay back a portion (or all) their federal student aid.

VA Benefits - Some students may receive VA benefits for their service in the military or a spouse or parent’s service in the military. Eligible students must submit (one time) a Certificate of Eligibility (COE) – to the Financial Aid Office and complete a Veteran Enrollment Certification (VEC) form with their general information, veteran information, and current class schedule. The student’s advisor will sign the document. By signing the Veteran Enrollment Certification form, the advisor is confirming the classes are required for the student’s program. Students with VA benefits must submit a new VEC form each semester they want to use their benefits.

Scholarship Information

Scholarship information may be found on the manhattatech.edu website at: https://www.manhattantech.edu/scholarships

Students should research additional scholarship opportunities on their own. Questions? Please contact the Financial Aid Office for more information. Contact Tracy Geisler for specific information about MATC Foundation Scholarship opportunities, 785-320-4563.

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Bibliography

Bloom, Jennifer. (2002). Incorporating Appreciate Inquire into Academic Advising. The Mentor. Retrieved from: https://dus.psu.edu/mentor/old/articles/020829jb.htm

Earl, W. R. (N.D.) Intrusive advising for freshman. Retrieved from the NACADA Clearinghouse of Academic Advising Resources website: http://www.nacada.ksu.edu/Resources/Clearinghouse/View-Articles/Intrusive-Advising-for- Freshmen.aspx

Ezekiel, Rebecca. (n.d.) Tactile-Kinesthetic Learners. Retrieved June 14, 2017 from: https://www.studyingstyle.com/tactile-kinesthetic-learners/

Ezekiel, Rebecca. (n.d.) Auditory Learners. Retrieved June 14, 2017 from: https://www.studyingstyle.com/auditory-learners/

Ezekiel, Rebecca. (n.d.) Visual Learners. Retrieved June 14, 2017 from: https://www.studyingstyle.com/visual-learners/

Family Educational Rights and Privacy Act (FERPA). (2011). Retrieved from U.S. Department of Education Web site: www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html

Freitag, D. (2011). Creating a Personal Philosophy of Academic Advising. Retrieved from NACADA Clearinghouse of Academic Advising Resources Web site: http://www.nacada.ksu.edu/Resources/Clearinghouse/View-Articles/Personal-philosophy-of- academic-advising.aspx

Goedde, Brian. (2009). Narrative and the Art of Advising. The Mentor. Retrieved from: https://dus.psu.edu/mentor/old/articles/090527bg.htm

King, M. C. (2005). Developmental academic advising. Retrieved from NACADA Clearinghouse of Academic Advising Resources Web site: http://www.nacada.ksu.edu/Resources/Clearinghouse/View-Articles/Developmental- Academic-Advising.aspx

McIntyre, C.M. (2011). Peripatetic advising: How Socrates, advising, and running shoes influence student success. Academic Advising Today, 34(2). Retrieved from: https://www.nacada.ksu.edu/Resources/Academic-Advising-Today/View-Articles/Peripatetic- Advising-How-Socrates-Advising-and-Running-Shoes-Influence-Student-Success.aspx

Peck, L.G. & Varney, J. (2009). Advising IS teaching: Providing adult learners with strategies for self- advocation. Retrieved from NACADA Clearinghouse of Academic Advising Resources

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Rans, J. (2016). Intentional programming and advising for veteran students. Academic Advising Today, 39(2). Retrieved from: http://www.nacada.ksu.edu/Resources/Academic-Advising- Today/View-Articles/Intentional-Programming-and-Advising-for-Veteran-Students.aspx

Salinas, O. T., & Ross, K. W. (2015). Courageous conversations: Advising the foreclosed student. Retrieved from NACADA Clearinghouse of Academic Advising Resources Web site: http://www.nacada.ksu.edu/Resources/Clearinghouse/View-Articles/Courageous- Conversations-Advising-the-Foreclosed-Student.aspx

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