ACADEMIC ADVISING HANDBOOK 2018-2019 Manhattan Area Technical College 3136 Dickens Avenue Manhattan, KS 66503 785.587.2800 www.manhattantech.edu Table of Contents 2018-2019 Academic Calendar............................................................................................................ 3 Purpose ............................................................................................................................................. 4 Advising at Manhattan Tech ............................................................................................................... 4 Definition of Academic Advisor and Academic Advising ...................................................................... 4 Advising Process ................................................................................................................................ 5 Advisor Responsibilities ..................................................................................................................... 5 Student Responsibilities ..................................................................................................................... 6 Advising Styles ................................................................................................................................... 6 Advising Philosophy ........................................................................................................................... 7 Learning Styles / Study Tips ................................................................................................................ 7 Advising Special Populations .............................................................................................................. 8 Tips for Academic Advisors ................................................................................................................. 9 Resources .......................................................................................................................................... 9 Important Things to Know ................................................................................................................ 14 FERPA .............................................................................................................................................. 16 Enrollment Process .......................................................................................................................... 17 Drop / Withdraw Policy .................................................................................................................... 19 Requesting a Manhattan Tech Transcript .......................................................................................... 19 Transcripts ....................................................................................................................................... 20 Transfer Credit ................................................................................................................................. 20 Financial Aid – General Information.................................................................................................. 21 Scholarship Information ................................................................................................................... 22 Bibliography .................................................................................................................................... 23 2 | P a g e 2018-2019 ACADEMIC CALENDAR Academic Calendar Note: This calendar is accurate at the date of printing. MATC reserves the right to modify the calendar as necessary. Students, prospective students, and employees will be notified of calendar changes as soon as possible. 2018 Fall Semester July 9 A.D.N. Fall Semester classes begin Aug 10 College In‐Service / COLLEGE CLOSED Aug 16 FAD Day – Final Add Day Aug 17 Orientation for General Education / Program Students Aug 20 Fall Semester Begins / Tuition and Fees Due Aug 21 Courses 8 weeks or less last day to receive a 100% refund* Aug 23 Courses 8 weeks or less last day to receive a 50% refund* Aug 24 Courses 9 – 15 weeks last day to receive a 100% refund* Aug 31 Courses 9 - 15 weeks last day to receive a 50% refund* Aug 31 Financial obligation deadline (see page 33) Sept 3 Labor Day / COLLEGE CLOSED Sept 22 MATC Fall Celebration Oct 15 Start of 2nd 8wk Courses Oct 15 Last day to adjust financial aid for the fall semester Nov 19‐23 Thanksgiving Break / COLLEGE CLOSED Nov 26 Classes Resume Dec 14‐19 Final Exams Dec 15 Commencement Dec 24‐Jan 1 Christmas Break / COLLEGE CLOSED 2019 Spring Semester Jan 17 FAD Day – Final Add Day Jan 16 Orientation for new program students (starting spring semester) Jan 21 Martin Luther King Day / COLLEGE CLOSED Jan 22 Spring Semester Begins/ Tuition and Fees Due Jan 23 Courses 8 weeks or less last day to receive a 100% refund* Jan 25 Courses 8 weeks or less last day to receive a 50% refund* Jan 28 Courses 9 – 15 weeks last day to receive a 100% refund* Feb 4 Courses 9 – 15 weeks last day to receive a 50% refund* Feb 4 Financial obligation deadline (see page 33) March 15 Last day to adjust financial aid for the spring semester March 11‐15 Spring Break (no day or evening classes) March 15 COLLEGE CLOSED March 18 Classes Resume March 25 Start of 2nd 8wk Courses April 12 Open House May 14‐17 Final Exams May 18 Commencement May 27 Memorial Day / COLLEGE CLOSED 2019 Summer Semester June 6 FAD Day – Final Add Day June 10 Summer Semester Begins / Tuition and Fees Due June 11 Last day to receive a 100% refund June 13 Last day to receive a 50% refund* June 14 Financial obligation deadline (See page 33) July 4-5 4th of July Observed / COLLEGE CLOSED July 8 Classes Resume Aug 2 Summer Semester Ends *Refer to Enrollment Management Calendar on MATC Online for specific Drop / Withdrawal dates on courses. 3 | P a g e Purpose The purpose of this handbook is to provide a consolidated resource for current Manhattan Tech academic advising policies, tips for advisors, and general information regarding other offices on campus. The information regarding other offices on campus contained in this handbook is basic and further communication with each department is required. Advising at Manhattan Tech Program students will meet with an academic or faculty advisor to register for classes during their program orientation. During this time, the advisor will explain the requirements for a technical certificate or an Associate of Applied Science degree. The advisor will also answer any other questions the student may have or refer them to another person who may be in a greater position to assist the student. Students are welcome to meet with an advisor at any other time prior to or during their enrollment at Manhattan Tech. The advisor is available to help provide information and identify resources beyond registering students for classes. Advisors are an ally in the student’s educational career. Definition of Academic Advisor and Academic Advising Academic advising is an important part of a student’s college career. The advisor can help the student navigate the new challenges they will face as they enter college, possibly gain independence, and prepare for the workforce. With the help of faculty, other offices on campus, and available campus and community resources, advisors can provide a plethora of information for students including but not limited to class selection, explaining institutional policies, tutoring resources, and much more. Academic advisors are able to utilize the resources NACADA provides by becoming a member. NACADA also has several free resources available online at www.nacada.ksu.edu. Advising is a developing profession that is growing each year in numbers as well as importance. Students and institutions are learning the value of academic advisors as the liaison between students and the Institution. Advisors should be available to students to answer questions or direct the student to the correct person for their question. An advisor may be the best resource a student has on campus for answering various questions as well as providing assistance for progression towards their certificate or degree. Appropriate advising can affect student retention and overall student satisfaction at Manhattan Tech. Advisors must be committed to the student’s academic needs as well as their non- academic concerns. This means the advisor may find out information related to a student’s mental health, financial concerns, family issues or a host of other non-academic related issues in addition to their advisee’s grades and course selection. The advisor should be empathetic 4 | P a g e and know how to appropriately refer students to resources that may help with their specific needs. Knowledge of programs and their requirements for a certificate or associates degree as well as GPA requirements for graduation are vital to the advisor. In addition, academic advisors should know basic information regarding financial aid and registration. However, advisors should refer students to those offices when necessary. Advising Process Students in Automotive Collision Repair, Automotive Technology, Building Trades, Business Administration, Digital Drafting Design Technology, Electric Power & Distribution, Air Conditioning & Refrigeration, Information Networking Technology, Welding, Pre-Biotechnology, Pre-Dental Hygiene, Pre-Medical Lab Technology and Pre-Nursing are advised in Student Services. Students that are accepted into the selective admissions programs (Practical Nursing,