City of Fredericksburg, Virginia Hon. Mary Katherine Greenlaw, Mayor Hon. Charlie L. Frye, City Council Jr., Vice-Mayor, Ward Four Hon. Kerry P. Devine, At-Large Hon. Matthew J. AGENDA Kelly, At-Large Hon. Jason N. Graham, Ward One Hon. William C. Council Chambers Withers, Jr., Ward Two 715 Princess Anne Street Hon. Timothy P. Duffy, Ph.D., Ward Fredericksburg, Virginia 22401 Three
January 12, 2021 7:30 p.m. Mary Katherine Greenlaw, Presiding
The City Council Meeting will hold an e-meeting pursuant to and in compliance with City Council Ord. 20-05. The public is encourage to access the meeting though the broadcast on Cox Channel 84 and Verizon Channel 42. The meetings can also be viewed on our www.regionalwebtv.com/fredcc or accessed through Facebook at www.facebook.com/FXBGgov
Agenda
1. Call To Order “This Meeting is being held electronically by “Go to Meeting” application, pursuant to City Council Ordinance 20-05, An Ordinance to Address Continuity of City Government during the Pendency of a Pandemic Disaster.
The members participating are: [List members by name]
Members of the public have been invited to access this meeting by public access television Cox Channel 84, Verizon Channel 42, online at www.regionalwebtv.com/fredcc or accessed through Facebook at facebook.com/FXBGgov
2. Invocation Vice-Mayor Charlie L. Frye, Jr.
3. Pledge Of Allegiance Mayor Mary Katherine Greenlaw
4. Presentations
A. COVID-19 (Coronavirus) Update – Fire Chief Mike Jones
5. Consent Agenda
A. Resolution 20-89, Second Read, Amending The Fiscal Year 2021 Budget To Appropriate Carryover Projects For FREDericksburg Regional Transit
Documents:
5A FRED TRANSIT CARRYOVERS.PDF
B. Resolution 21-__, Accepting Streets In The Vicinity Of Celebrate Virginia South And Stonewall Heights Subdivision Into The City Street System And Petitioning The Virginia Department Of Transportation To Accept The Streets Into The State Street System
Documents:
5B STREET ACCEPTANCE.PDF
C. Transmittal Of The Fredericksburg Arts Commission Annual Report
Documents:
5C FAC ANNUAL REPORT.PDF
D. Transmittal Of Board And Commissions Minutes
D.i. Architectural Review Board –September 14, 2020
Documents:
5D1 ARB 9-14-20.PDF
D.ii. Board Of Social Services – October 1, 2020
Documents:
5D2 BOSS 10-01-20.PDF
D.iii. Board Of Zoning Appeals – March 18, 2019
Documents:
5D3 BZA 3-18-19.PDF
D.iv. Clean And Green Commission –October 5, 2020
Documents:
5D4 CLEAN-GREEN 10-05-20.PDF
D.v. Economic Development Authority – November 9, 2020
Documents:
5D5 EDA 11-9-20.PDF
D.vi. Green Commission – February 11, 2020
Documents:
5D6 GREEN 2-11-20.PDF
D.vii. Green Commission – March 10, 2020
Documents:
5D7 GREEN 3-10-20.PDF
D.viii. Public Transit Advisory Board – August 5, 2020
Documents:
5D8 PTAB 8-5-20.PDF
D.ix. Recreation Commission – November 19, 2020
Documents:
5D9 REC 11-19-20.PDF
6. Public Hearing Citizens who wish to participate in the public hearing will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least one hour in advance of the meeting – for example, comments will be accepted until 4:30 p.m. on nights with a 5:30 work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business.
A. Ordinance 21-__, First Read, Amending The Unified Development Ordinance §72-32.2, Commercial Downtown District, §72-40.2, Use Table, §72-41.2 Institutional Uses, §72- 53.1 Off-Street Parking And Loading, And §72-84 Definitions, To Modify The Commercial Downtown (CD) Zoning District Regulations To Permit Additional Project-Based Residential Density, Clarify Rules For Mixed-Use Projects, And Update Permitted Uses
Documents:
6A UDOTA COMM DOWNTOWN.PDF
7. Comments From The Public Citizens who wish to participate in the public comment period will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least four hours in advance of the meeting – for example, comments will be accepted until 1:30 p.m., on nights with a 5:30 p.m. work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business. Public comments are limited to a total of 40 minutes, with priority for comments from City residence or businesses.
8. Council Agenda
9. Minutes
A. Public Hearing – December 8, 2020
Documents:
9A 12-08-20 PUBLIC HEARING MINUTES.PDF
B. Regular Session – December 8, 2020
Documents:
9B 12-08-20 REGULAR SESSION MINUTES.PDF
10. Boards And Commission Appointments
A. Memorials Advisory Commission Reappointment – Jervis Hairston, John Lyles
Documents:
10A.PDF
11. City Manager Agenda
A. Resolution 21-__, Granting A Special Use Permit For Brompton Community School At 123 Lee Drive, In The R-2 Zoning District
Documents:
11A BROMPTON SCHOOL.PDF
B. Resolution 21-__, Initiating Amendments To The Official Zoning Map To Rezone Eleven Parcels Along The Eastern Side Of Woodford Street From Commercial Office Transitional (CT) To Residential (R-4) As Recommended In The Small Area Plan For Area 6, And To Rezone The Property Located At 2701 Princess Anne Street From Residential (R-4) To Commercial Office Transitional (CT), And Initiating A Comprehensive Plan Amendment To Update The T-4 Transect To Include 2701 Princess Anne Street, Consistent With Its Existing Use
Documents:
11B AREA 6 REZONING.PDF
C. City Manager’s Update
Documents:
11C CITY MANAGER UPDATE.PDF
D. Calendar
Documents:
11D CALENDAR.PDF
12. Adjournment City of Fredericksburg, Virginia Hon. Mary Katherine Greenlaw, Mayor Hon. Charlie L. Frye, City Council Jr., Vice-Mayor, Ward Four Hon. Kerry P. Devine, At-Large Hon. Matthew J. AGENDA Kelly, At-Large Hon. Jason N. Graham, Ward One Hon. William C. Council Chambers Withers, Jr., Ward Two 715 Princess Anne Street Hon. Timothy P. Duffy, Ph.D., Ward Fredericksburg, Virginia 22401 Three
January 12, 2021 7:30 p.m. Mary Katherine Greenlaw, Presiding
The City Council Meeting will hold an e-meeting pursuant to and in compliance with City Council Ord. 20-05. The public is encourage to access the meeting though the broadcast on Cox Channel 84 and Verizon Channel 42. The meetings can also be viewed on our www.regionalwebtv.com/fredcc or accessed through Facebook at www.facebook.com/FXBGgov
Agenda
1. Call To Order “This Meeting is being held electronically by “Go to Meeting” application, pursuant to City Council Ordinance 20-05, An Ordinance to Address Continuity of City Government during the Pendency of a Pandemic Disaster.
The members participating are: [List members by name]
Members of the public have been invited to access this meeting by public access television Cox Channel 84, Verizon Channel 42, online at www.regionalwebtv.com/fredcc or accessed through Facebook at facebook.com/FXBGgov
2. Invocation Vice-Mayor Charlie L. Frye, Jr.
3. Pledge Of Allegiance Mayor Mary Katherine Greenlaw
4. Presentations
A. COVID-19 (Coronavirus) Update – Fire Chief Mike Jones
5. Consent Agenda
A. Resolution 20-89, Second Read, Amending The Fiscal Year 2021 Budget To Appropriate Carryover Projects For FREDericksburg Regional Transit
Documents:
5A FRED TRANSIT CARRYOVERS.PDF
B. Resolution 21-__, Accepting Streets In The Vicinity Of Celebrate Virginia South And Stonewall Heights Subdivision Into The City Street System And Petitioning The Virginia Department Of Transportation To Accept The Streets Into The State Street System
Documents:
5B STREET ACCEPTANCE.PDF
C. Transmittal Of The Fredericksburg Arts Commission Annual Report
Documents:
5C FAC ANNUAL REPORT.PDF
D. Transmittal Of Board And Commissions Minutes
D.i. Architectural Review Board –September 14, 2020
Documents:
5D1 ARB 9-14-20.PDF
D.ii. Board Of Social Services – October 1, 2020
Documents:
5D2 BOSS 10-01-20.PDF
D.iii. Board Of Zoning Appeals – March 18, 2019
Documents:
5D3 BZA 3-18-19.PDF
D.iv. Clean And Green Commission –October 5, 2020
Documents:
5D4 CLEAN-GREEN 10-05-20.PDF
D.v. Economic Development Authority – November 9, 2020
Documents:
5D5 EDA 11-9-20.PDF
D.vi. Green Commission – February 11, 2020
Documents:
5D6 GREEN 2-11-20.PDF
D.vii. Green Commission – March 10, 2020
Documents:
5D7 GREEN 3-10-20.PDF
D.viii. Public Transit Advisory Board – August 5, 2020
Documents:
5D8 PTAB 8-5-20.PDF
D.ix. Recreation Commission – November 19, 2020
Documents:
5D9 REC 11-19-20.PDF
6. Public Hearing Citizens who wish to participate in the public hearing will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least one hour in advance of the meeting – for example, comments will be accepted until 4:30 p.m. on nights with a 5:30 work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business.
A. Ordinance 21-__, First Read, Amending The Unified Development Ordinance §72-32.2, Commercial Downtown District, §72-40.2, Use Table, §72-41.2 Institutional Uses, §72- 53.1 Off-Street Parking And Loading, And §72-84 Definitions, To Modify The Commercial Downtown (CD) Zoning District Regulations To Permit Additional Project-Based Residential Density, Clarify Rules For Mixed-Use Projects, And Update Permitted Uses
Documents:
6A UDOTA COMM DOWNTOWN.PDF
7. Comments From The Public Citizens who wish to participate in the public comment period will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least four hours in advance of the meeting – for example, comments will be accepted until 1:30 p.m., on nights with a 5:30 p.m. work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business. Public comments are limited to a total of 40 minutes, with priority for comments from City residence or businesses.
8. Council Agenda
9. Minutes
A. Public Hearing – December 8, 2020
Documents:
9A 12-08-20 PUBLIC HEARING MINUTES.PDF
B. Regular Session – December 8, 2020
Documents:
9B 12-08-20 REGULAR SESSION MINUTES.PDF
10. Boards And Commission Appointments
A. Memorials Advisory Commission Reappointment – Jervis Hairston, John Lyles
Documents:
10A.PDF
11. City Manager Agenda
A. Resolution 21-__, Granting A Special Use Permit For Brompton Community School At 123 Lee Drive, In The R-2 Zoning District
Documents:
11A BROMPTON SCHOOL.PDF
B. Resolution 21-__, Initiating Amendments To The Official Zoning Map To Rezone Eleven Parcels Along The Eastern Side Of Woodford Street From Commercial Office Transitional (CT) To Residential (R-4) As Recommended In The Small Area Plan For Area 6, And To Rezone The Property Located At 2701 Princess Anne Street From Residential (R-4) To Commercial Office Transitional (CT), And Initiating A Comprehensive Plan Amendment To Update The T-4 Transect To Include 2701 Princess Anne Street, Consistent With Its Existing Use
Documents:
11B AREA 6 REZONING.PDF
C. City Manager’s Update
Documents:
11C CITY MANAGER UPDATE.PDF
D. Calendar
Documents:
11D CALENDAR.PDF
12. Adjournment City of Fredericksburg, Virginia Hon. Mary Katherine Greenlaw, Mayor Hon. Charlie L. Frye, City Council Jr., Vice-Mayor, Ward Four Hon. Kerry P. Devine, At-Large Hon. Matthew J. AGENDA Kelly, At-Large Hon. Jason N. Graham, Ward One Hon. William C. Council Chambers Withers, Jr., Ward Two 715 Princess Anne Street Hon. Timothy P. Duffy, Ph.D., Ward Fredericksburg, Virginia 22401 Three
January 12, 2021 7:30 p.m. Mary Katherine Greenlaw, Presiding
The City Council Meeting will hold an e-meeting pursuant to and in compliance with City Council Ord. 20-05. The public is encourage to access the meeting though the broadcast on Cox Channel 84 and Verizon Channel 42. The meetings can also be viewed on our www.regionalwebtv.com/fredcc or accessed through Facebook at www.facebook.com/FXBGgov
Agenda
1. Call To Order “This Meeting is being held electronically by “Go to Meeting” application, pursuant to City Council Ordinance 20-05, An Ordinance to Address Continuity of City Government during the Pendency of a Pandemic Disaster.
The members participating are: [List members by name]
Members of the public have been invited to access this meeting by public access television Cox Channel 84, Verizon Channel 42, online at www.regionalwebtv.com/fredcc or accessed through Facebook at facebook.com/FXBGgov
2. Invocation Vice-Mayor Charlie L. Frye, Jr.
3. Pledge Of Allegiance Mayor Mary Katherine Greenlaw
4. Presentations
A. COVID-19 (Coronavirus) Update – Fire Chief Mike Jones
5. Consent Agenda
A. Resolution 20-89, Second Read, Amending The Fiscal Year 2021 Budget To Appropriate Carryover Projects For FREDericksburg Regional Transit
Documents:
5A FRED TRANSIT CARRYOVERS.PDF
B. Resolution 21-__, Accepting Streets In The Vicinity Of Celebrate Virginia South And Stonewall Heights Subdivision Into The City Street System And Petitioning The Virginia Department Of Transportation To Accept The Streets Into The State Street System
Documents:
5B STREET ACCEPTANCE.PDF
C. Transmittal Of The Fredericksburg Arts Commission Annual Report
Documents:
5C FAC ANNUAL REPORT.PDF
D. Transmittal Of Board And Commissions Minutes
D.i. Architectural Review Board –September 14, 2020
Documents:
5D1 ARB 9-14-20.PDF
D.ii. Board Of Social Services – October 1, 2020
Documents:
5D2 BOSS 10-01-20.PDF
D.iii. Board Of Zoning Appeals – March 18, 2019
Documents:
5D3 BZA 3-18-19.PDF
D.iv. Clean And Green Commission –October 5, 2020
Documents:
5D4 CLEAN-GREEN 10-05-20.PDF
D.v. Economic Development Authority – November 9, 2020
Documents:
5D5 EDA 11-9-20.PDF
D.vi. Green Commission – February 11, 2020
Documents:
5D6 GREEN 2-11-20.PDF
D.vii. Green Commission – March 10, 2020
Documents:
5D7 GREEN 3-10-20.PDF
D.viii. Public Transit Advisory Board – August 5, 2020
Documents:
5D8 PTAB 8-5-20.PDF
D.ix. Recreation Commission – November 19, 2020
Documents:
5D9 REC 11-19-20.PDF
6. Public Hearing Citizens who wish to participate in the public hearing will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least one hour in advance of the meeting – for example, comments will be accepted until 4:30 p.m. on nights with a 5:30 work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business.
A. Ordinance 21-__, First Read, Amending The Unified Development Ordinance §72-32.2, Commercial Downtown District, §72-40.2, Use Table, §72-41.2 Institutional Uses, §72- 53.1 Off-Street Parking And Loading, And §72-84 Definitions, To Modify The Commercial Downtown (CD) Zoning District Regulations To Permit Additional Project-Based Residential Density, Clarify Rules For Mixed-Use Projects, And Update Permitted Uses
Documents:
6A UDOTA COMM DOWNTOWN.PDF
7. Comments From The Public Citizens who wish to participate in the public comment period will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least four hours in advance of the meeting – for example, comments will be accepted until 1:30 p.m., on nights with a 5:30 p.m. work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business. Public comments are limited to a total of 40 minutes, with priority for comments from City residence or businesses.
8. Council Agenda
9. Minutes
A. Public Hearing – December 8, 2020
Documents:
9A 12-08-20 PUBLIC HEARING MINUTES.PDF
B. Regular Session – December 8, 2020
Documents:
9B 12-08-20 REGULAR SESSION MINUTES.PDF
10. Boards And Commission Appointments
A. Memorials Advisory Commission Reappointment – Jervis Hairston, John Lyles
Documents:
10A.PDF
11. City Manager Agenda
A. Resolution 21-__, Granting A Special Use Permit For Brompton Community School At 123 Lee Drive, In The R-2 Zoning District
Documents:
11A BROMPTON SCHOOL.PDF
B. Resolution 21-__, Initiating Amendments To The Official Zoning Map To Rezone Eleven Parcels Along The Eastern Side Of Woodford Street From Commercial Office Transitional (CT) To Residential (R-4) As Recommended In The Small Area Plan For Area 6, And To Rezone The Property Located At 2701 Princess Anne Street From Residential (R-4) To Commercial Office Transitional (CT), And Initiating A Comprehensive Plan Amendment To Update The T-4 Transect To Include 2701 Princess Anne Street, Consistent With Its Existing Use
Documents:
11B AREA 6 REZONING.PDF
C. City Manager’s Update
Documents:
11C CITY MANAGER UPDATE.PDF
D. Calendar
Documents:
11D CALENDAR.PDF
12. Adjournment City of Fredericksburg, Virginia Hon. Mary Katherine Greenlaw, Mayor Hon. Charlie L. Frye, City Council Jr., Vice-Mayor, Ward Four Hon. Kerry P. Devine, At-Large Hon. Matthew J. AGENDA Kelly, At-Large Hon. Jason N. Graham, Ward One Hon. William C. Council Chambers Withers, Jr., Ward Two 715 Princess Anne Street Hon. Timothy P. Duffy, Ph.D., Ward Fredericksburg, Virginia 22401 Three
January 12, 2021 7:30 p.m. Mary Katherine Greenlaw, Presiding
The City Council Meeting will hold an e-meeting pursuant to and in compliance with City Council Ord. 20-05. The public is encourage to access the meeting though the broadcast on Cox Channel 84 and Verizon Channel 42. The meetings can also be viewed on our www.regionalwebtv.com/fredcc or accessed through Facebook at www.facebook.com/FXBGgov
Agenda
1. Call To Order “This Meeting is being held electronically by “Go to Meeting” application, pursuant to City Council Ordinance 20-05, An Ordinance to Address Continuity of City Government during the Pendency of a Pandemic Disaster.
The members participating are: [List members by name]
Members of the public have been invited to access this meeting by public access television Cox Channel 84, Verizon Channel 42, online at www.regionalwebtv.com/fredcc or accessed through Facebook at facebook.com/FXBGgov
2. Invocation Vice-Mayor Charlie L. Frye, Jr.
3. Pledge Of Allegiance Mayor Mary Katherine Greenlaw
4. Presentations
A. COVID-19 (Coronavirus) Update – Fire Chief Mike Jones
5. Consent Agenda
A. Resolution 20-89, Second Read, Amending The Fiscal Year 2021 Budget To Appropriate Carryover Projects For FREDericksburg Regional Transit
Documents:
5A FRED TRANSIT CARRYOVERS.PDF
B. Resolution 21-__, Accepting Streets In The Vicinity Of Celebrate Virginia South And Stonewall Heights Subdivision Into The City Street System And Petitioning The Virginia Department Of Transportation To Accept The Streets Into The State Street System
Documents:
5B STREET ACCEPTANCE.PDF
C. Transmittal Of The Fredericksburg Arts Commission Annual Report
Documents:
5C FAC ANNUAL REPORT.PDF
D. Transmittal Of Board And Commissions Minutes
D.i. Architectural Review Board –September 14, 2020
Documents:
5D1 ARB 9-14-20.PDF
D.ii. Board Of Social Services – October 1, 2020
Documents:
5D2 BOSS 10-01-20.PDF
D.iii. Board Of Zoning Appeals – March 18, 2019
Documents:
5D3 BZA 3-18-19.PDF
D.iv. Clean And Green Commission –October 5, 2020
Documents:
5D4 CLEAN-GREEN 10-05-20.PDF
D.v. Economic Development Authority – November 9, 2020
Documents:
5D5 EDA 11-9-20.PDF
D.vi. Green Commission – February 11, 2020
Documents:
5D6 GREEN 2-11-20.PDF
D.vii. Green Commission – March 10, 2020
Documents:
5D7 GREEN 3-10-20.PDF
D.viii. Public Transit Advisory Board – August 5, 2020
Documents:
5D8 PTAB 8-5-20.PDF
D.ix. Recreation Commission – November 19, 2020
Documents:
5D9 REC 11-19-20.PDF
6. Public Hearing Citizens who wish to participate in the public hearing will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least one hour in advance of the meeting – for example, comments will be accepted until 4:30 p.m. on nights with a 5:30 work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business.
A. Ordinance 21-__, First Read, Amending The Unified Development Ordinance §72-32.2, Commercial Downtown District, §72-40.2, Use Table, §72-41.2 Institutional Uses, §72- 53.1 Off-Street Parking And Loading, And §72-84 Definitions, To Modify The Commercial Downtown (CD) Zoning District Regulations To Permit Additional Project-Based Residential Density, Clarify Rules For Mixed-Use Projects, And Update Permitted Uses
Documents:
6A UDOTA COMM DOWNTOWN.PDF
7. Comments From The Public Citizens who wish to participate in the public comment period will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least four hours in advance of the meeting – for example, comments will be accepted until 1:30 p.m., on nights with a 5:30 p.m. work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business. Public comments are limited to a total of 40 minutes, with priority for comments from City residence or businesses.
8. Council Agenda
9. Minutes
A. Public Hearing – December 8, 2020
Documents:
9A 12-08-20 PUBLIC HEARING MINUTES.PDF
B. Regular Session – December 8, 2020
Documents:
9B 12-08-20 REGULAR SESSION MINUTES.PDF
10. Boards And Commission Appointments
A. Memorials Advisory Commission Reappointment – Jervis Hairston, John Lyles
Documents:
10A.PDF
11. City Manager Agenda
A. Resolution 21-__, Granting A Special Use Permit For Brompton Community School At 123 Lee Drive, In The R-2 Zoning District
Documents:
11A BROMPTON SCHOOL.PDF
B. Resolution 21-__, Initiating Amendments To The Official Zoning Map To Rezone Eleven Parcels Along The Eastern Side Of Woodford Street From Commercial Office Transitional (CT) To Residential (R-4) As Recommended In The Small Area Plan For Area 6, And To Rezone The Property Located At 2701 Princess Anne Street From Residential (R-4) To Commercial Office Transitional (CT), And Initiating A Comprehensive Plan Amendment To Update The T-4 Transect To Include 2701 Princess Anne Street, Consistent With Its Existing Use
Documents:
11B AREA 6 REZONING.PDF
C. City Manager’s Update
Documents:
11C CITY MANAGER UPDATE.PDF
D. Calendar
Documents:
11D CALENDAR.PDF
12. Adjournment City of Fredericksburg, Virginia Hon. Mary Katherine Greenlaw, Mayor Hon. Charlie L. Frye, City Council Jr., Vice-Mayor, Ward Four Hon. Kerry P. Devine, At-Large Hon. Matthew J. AGENDA Kelly, At-Large Hon. Jason N. Graham, Ward One Hon. William C. Council Chambers Withers, Jr., Ward Two 715 Princess Anne Street Hon. Timothy P. Duffy, Ph.D., Ward Fredericksburg, Virginia 22401 Three
January 12, 2021 7:30 p.m. Mary Katherine Greenlaw, Presiding
The City Council Meeting will hold an e-meeting pursuant to and in compliance with City Council Ord. 20-05. The public is encourage to access the meeting though the broadcast on Cox Channel 84 and Verizon Channel 42. The meetings can also be viewed on our www.regionalwebtv.com/fredcc or accessed through Facebook at www.facebook.com/FXBGgov
Agenda
1. Call To Order “This Meeting is being held electronically by “Go to Meeting” application, pursuant to City Council Ordinance 20-05, An Ordinance to Address Continuity of City Government during the Pendency of a Pandemic Disaster.
The members participating are: [List members by name]
Members of the public have been invited to access this meeting by public access television Cox Channel 84, Verizon Channel 42, online at www.regionalwebtv.com/fredcc or accessed through Facebook at facebook.com/FXBGgov
2. Invocation Vice-Mayor Charlie L. Frye, Jr.
3. Pledge Of Allegiance Mayor Mary Katherine Greenlaw
4. Presentations
A. COVID-19 (Coronavirus) Update – Fire Chief Mike Jones
5. Consent Agenda
A. Resolution 20-89, Second Read, Amending The Fiscal Year 2021 Budget To Appropriate Carryover Projects For FREDericksburg Regional Transit
Documents:
5A FRED TRANSIT CARRYOVERS.PDF
B. Resolution 21-__, Accepting Streets In The Vicinity Of Celebrate Virginia South And Stonewall Heights Subdivision Into The City Street System And Petitioning The Virginia Department Of Transportation To Accept The Streets Into The State Street System
Documents:
5B STREET ACCEPTANCE.PDF
C. Transmittal Of The Fredericksburg Arts Commission Annual Report
Documents:
5C FAC ANNUAL REPORT.PDF
D. Transmittal Of Board And Commissions Minutes
D.i. Architectural Review Board –September 14, 2020
Documents:
5D1 ARB 9-14-20.PDF
D.ii. Board Of Social Services – October 1, 2020
Documents:
5D2 BOSS 10-01-20.PDF
D.iii. Board Of Zoning Appeals – March 18, 2019
Documents:
5D3 BZA 3-18-19.PDF
D.iv. Clean And Green Commission –October 5, 2020
Documents:
5D4 CLEAN-GREEN 10-05-20.PDF
D.v. Economic Development Authority – November 9, 2020
Documents:
5D5 EDA 11-9-20.PDF
D.vi. Green Commission – February 11, 2020
Documents:
5D6 GREEN 2-11-20.PDF
D.vii. Green Commission – March 10, 2020
Documents:
5D7 GREEN 3-10-20.PDF
D.viii. Public Transit Advisory Board – August 5, 2020
Documents:
5D8 PTAB 8-5-20.PDF
D.ix. Recreation Commission – November 19, 2020
Documents:
5D9 REC 11-19-20.PDF
6. Public Hearing Citizens who wish to participate in the public hearing will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least one hour in advance of the meeting – for example, comments will be accepted until 4:30 p.m. on nights with a 5:30 work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business.
A. Ordinance 21-__, First Read, Amending The Unified Development Ordinance §72-32.2, Commercial Downtown District, §72-40.2, Use Table, §72-41.2 Institutional Uses, §72- 53.1 Off-Street Parking And Loading, And §72-84 Definitions, To Modify The Commercial Downtown (CD) Zoning District Regulations To Permit Additional Project-Based Residential Density, Clarify Rules For Mixed-Use Projects, And Update Permitted Uses
Documents:
6A UDOTA COMM DOWNTOWN.PDF
7. Comments From The Public Citizens who wish to participate in the public comment period will be able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website HTTPS://WWW.FREDERICKSBURGVA.GOV/677/PUBLIC-COMMENT or (4) email to the Clerk of Council. Comments must be received at least four hours in advance of the meeting – for example, comments will be accepted until 1:30 p.m., on nights with a 5:30 p.m. work session. The plan is to read these comments out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business. Public comments are limited to a total of 40 minutes, with priority for comments from City residence or businesses.
8. Council Agenda
9. Minutes
A. Public Hearing – December 8, 2020
Documents:
9A 12-08-20 PUBLIC HEARING MINUTES.PDF
B. Regular Session – December 8, 2020
Documents:
9B 12-08-20 REGULAR SESSION MINUTES.PDF
10. Boards And Commission Appointments
A. Memorials Advisory Commission Reappointment – Jervis Hairston, John Lyles
Documents:
10A.PDF
11. City Manager Agenda
A. Resolution 21-__, Granting A Special Use Permit For Brompton Community School At 123 Lee Drive, In The R-2 Zoning District
Documents:
11A BROMPTON SCHOOL.PDF
B. Resolution 21-__, Initiating Amendments To The Official Zoning Map To Rezone Eleven Parcels Along The Eastern Side Of Woodford Street From Commercial Office Transitional (CT) To Residential (R-4) As Recommended In The Small Area Plan For Area 6, And To Rezone The Property Located At 2701 Princess Anne Street From Residential (R-4) To Commercial Office Transitional (CT), And Initiating A Comprehensive Plan Amendment To Update The T-4 Transect To Include 2701 Princess Anne Street, Consistent With Its Existing Use
Documents:
11B AREA 6 REZONING.PDF
C. City Manager’s Update
Documents:
11C CITY MANAGER UPDATE.PDF
D. Calendar
Documents:
11D CALENDAR.PDF
12. Adjournment ITEM #5A
MEMORANDUM
TO: Timothy J. Baroody, City Manager FROM: Mark Whitley, Assistant City Manager RE: Amending the FY 2021 Budget for Carryover Activity for Transit DATE: {Updated December 29, 2020 for January 12, 2020 Meeting}
ISSUE Shall City Council consider a resolution to amend the FY 2021 budget for certain carryover activity for FREDericksburg Regional Transit?
RECOMMENDATION Yes, staff recommends that City Council adopt the attached resolution amending the FY 2021 budget on second reading. First reading occurred on December 8, 2020.
BACKGROUND Every year the City Council considers capital and grant carryovers after the budget is closed out for the fiscal year. Balances for ongoing grants and ongoing capital projects are re-appropriated into the current fiscal year.
The attached resolution presents carryover items for FREDericksburg Regional Transit for first reading. The largest carryover item for FRED is three replacement buses, at a total cost of $331,034. The remaining carryover items include software for FRED ($66,000) and additional communications equipment for dispatch operations ($10,290). These amounts are allocated within our financial system to the various FRED Partner Budgets.
FISCAL IMPACT The attached resolution re-appropriates FREDericksburg Regional Transit projects from FY 2020 to FY 2021. The total amount of the amendment is $407,324.
The source of funds is either fund balance or capital grant amounts, which are on a reimbursable basis.
Attachment: Resolution Amending the FY 2021 Budget for Carryover Activity for FREDericksburg Regional Transit MOTION: January 12, 2021 Regular Meeting SECOND: Resolution No. 20-XX
RE: Amending the Fiscal Year 2021 Budget to Appropriate Carryover Projects for FREDericksburg Regional Transit
ACTION: APPROVED: AYES: 0; NAYS: 0
FIRST READ: December 8, 2020 SECOND READ:
Every year the City Council considers continuing appropriations for ongoing projects that are not completed as of the close of the fiscal year. City Council wishes to provide authorization for such projects for the FREDericksburg Regional Transit System.
Therefore, the City Council hereby resolves that the following revenues be recognized and further resolves that the following appropriation amending the FY 2021 budget be recorded in Fund 503:
Transit Fund (Fund 503)
Sources: Transit Grant Fed Capital Vehicles 503 333071 $ 264,827 Fund Balance Transit Fund 503 361010 $ 142,497
Total Sources $ 407,324
Uses: Transit (City) Motor Vehicle & Equipment Replacement 50398510 481050 $ 132,844 Communications Equipment – Additions 50398510 482030 $ 26,486 EDP Software Additions 50398510 482120 $ 4,129 Total Transit (City) $ 163,459
Transit (Spotsylvania) Motor Vehicle & Equipment Replacement 50398520 481050 $ 91,134 Communications Equipment – Additions 50398520 482030 $ 18,170 EDP Software Additions 50398520 482120 $ 2,833 Total Transit (Spotsylvania) $ 112,137
Transit (UMW Eagle Express) Motor Vehicle & Equipment Replacement 50398530 481050 $ 11,255 December 8, 2020 Resolution No. 20-xx Page 2
Communications Equipment – Additions 50398530 482030 $ 2,244 EDP Software Additions 50398530 482120 $ 350 Total Transit (UMW Eagle Express) $ 13,849
Transit (Stafford) Motor Vehicle & Equipment Replacement 50398550 481050 $ 95,801 Communications Equipment – Additions 50398550 482030 $ 19,100 EDP Software Additions 50398550 482120 $ 2,978 Total Transit (Stafford) $ 117,879
Total Expenditures $ 407,324
This resolution is effective upon adoption.
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:
*************** Clerk’s Certificate I, the undersigned, certify that I am Clerk of Council of the City of Fredericksburg, Virginia, and that the foregoing is a true copy of Resolution No. 20-XX, duly adopted at a meeting of the City Council meeting held January 12, 2021 at which a quorum was present and voted.
______Tonya B. Lacey, MMC Clerk of Council ITEM #5B
MEMORANDUM
TO: Timothy J. Baroody, City Manager FROM: Diane Beyer, Director of Public Works DATE: December 9, 2020 (for the January 12, 2021 Council Meeting) SUBJECT: Acceptance of Streets into the City’s Street System
ISSUE Acceptance of Gordon Shelton Boulevard, Hospitality Lane and Addie Court into the City street system and requesting that VDOT accept these streets into the State's Urban Street System.
RECOMMENDATION We recommend that the City Council adopt the attached resolution accepting Gordon Shelton Boulevard, Hospitality Lane and Addie Court into the City street system and requesting that VDOT accept these streets into the State's Urban Street System. The total length of the streets recommended for acceptance is 6.12 lane miles.
DISCUSSION Periodically, the City accepts into its street system, for purposes of ownership, maintenance and repair, streets that have been built by others. The City concurrently petitions the Virginia Department of Transportation to accept these streets into the State Urban Street System. The City then begins receiving annual street maintenance payments (on a per lane mile basis) for the newly accepted streets.
Gordon Shelton Boulevard and Hospitality Lane were built at the time of the construction of Celebrate Virginia South Development in the early 2000. Addie Court was constructed sometime in the late 2019.
FISCAL IMPACT Assuming the streets listed in the resolution are added to the State Urban Street System, the City will receive state funds of approximately $77,936 annually for maintenance of these streets.
Attachments: Resolution Map VDOT Form U-1 MOTION: January 21, 2021 Regular Meeting SECOND: Resolution No. 21-__
RE: Accepting Streets in the Vicinity of Celebrate Virginia South and Stonewall Heights Subdivision into the City Street System and Petitioning the Virginia Department of Transportation to Accept the Streets into the State Street System
ACTION: APPROVED: AYES: 0; NAYS: 0
The Silver Companies Inc. has petitioned the City of Fredericksburg to accept certain streets on the Celebrate Virginia South Development into the City’s street system; and
City staff has performed the appropriate review of this request and has determined that the acceptance of the streets into the City’s street system is appropriate; and
The City of Fredericksburg desires to add these streets to the City’s street system and to petition the Virginia Department of Transportation to add the streets to the State Urban Street System.
Therefore, the City Council hereby resolves:
• That the City Council of the City of Fredericksburg, Virginia hereby accepts the streets listed in the attached VDOT Form U-1, consisting of 6.12 lane miles, into the City street system and petitions VDOT to accept the streets into the State Urban Street System.
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: ************ Clerk’s Certificate I, the undersigned, certify that I am Clerk of Council of the City of Fredericksburg, Virginia, and that the foregoing is a true copy of Resolution No. - duly adopted at the City Council meeting held January 12 , 2021, at which a quorum was present and voted.
______Tonya B. Lacey, MMC Clerk of Council FALL HILL AVENUE GORDON W. SHELTON BOULEVARD 0.12 MI. S.R. CARL D. SILVER PARKWAY
SULLIVAN GORDON W. SHELTON BOULEVARD DONAHOE & INGALLS
STREET ACCEPTANCE EXHIBIT
P:\Active Jobs\CVaS Parcel 5C Infrastructure 18-FB-0001\CAD\Survey\As-Builts\Gordon W Shelton Blvd As-Built\18-FB-0001V-EXHIBIT STREET ACCEPTANCE.dwg
GORDON W SHELTON
BOULEVARD (0.925 MILES)
GORDON B SHELTON BOULEVARD FREDERICKSBURG, VA 10-15-20 Fairbanks & CARL D SILVER PARKWAY Franklin 0.253FALL MILES HILL TO CIVIL ENGINEERING ♦ LAND PLANNING AVENUE 1005 Mahone Street ♦ Fredericksburg, VA 22401 ♦ (540) 899-3700 CARL D. SILVER PARKWAY
HOSPITALITY LANE 0.21 MI. S.R.
PARCEL 5F GPIN: 7769-78-4900 CELEBRATE VIRGINIA SOUTH LLC
FALL HILL AVENUE
SULLIVAN HOSPITALITY LANE DONAHOE & INGALLS
STREET ACCEPTANCE EXHIBIT
P:\Active Jobs\CVaS Parcel 5C Infrastructure 18-FB-0001\CAD\Survey\As-Builts\18-FB-0001V-EXHIBIT STREET ACCEPTANCE.dwg 1005 Mahone Street VDOT FORM U-1 EXHIBIT ARCADE COURT CIVIL ENGINEERING STONEWALL HEIGHTS Fairbanks & Franklin ♦ Fredericksburg, VA 22401 03-05-20 ♦ LAND PLANNING ♦
(540) 899-3700 LAFAYETTE BOULEVARD (VARIABLE WIDTH RIGHT OF WAY) PARCEL C LOT 1 LOT 12 LOT 2
LOT 11 ADDIE COURT ADDIE LOT 3 LOT 10 LOT 9 LOT 4 LOT 5 PARCEL A LOT 8 PARCEL B LOT 6 LOT 7 Code # Description Select One 1 Road and Street Critera-50'R/W and 30' hard surface 2 40' R/W and silent on pavement on cul-de-sac 3 16' pavement width of part of secondary system prior to annexation or incorporation which includes anything is secondary system that VDOT was maintaining 4 30' R/W,16' pavement width if established prior to 1 July 1950. They don’t have to be built but established on paper. 5 SSR requirement if built after1 Jan 1996-varies from 18' to 29' pavement width depending on the type of roadway (curb, gutter, ditches etc.). The requirement can be found in 1996 and 2009 Subdivision Street Requirements published by VDOT) 6 40' R/W,16' pavement width if one way street, loop road and school bus entrances 7 40' R/W,18' pavement width if 70% or more development land has a natural grade of at least 20% 2020 Annual Report
Accomplishments
Public Sculpture The Commission’s Public Sculpture Project has played an important role during the current COVID-19 pandemic, providing, along with the City’s public and private murals, ways to experience some of Fredericksburg’s vibrant art community while safely outdoors. The donation of two pieces from the previous year’s works by the artists (re: Aman by Anthony Heinz May and Three Musketeers by Michael Bednar) enabled us to keep the program strong while private sponsors were less available during the pandemic. We’re eternally thankful to Council for its support of the program; to the departments of Parks, Recreation & Events and Public Works for their logistical support; and to the EDA for its financial support.
Art Support Funding In addition to administering the funds from the Virginia Commission for the Arts Creative Communities Partnership grant program, which provided operating funds to ten Fredericksburg nonprofit arts organizations this year, the commission takes applications for funding support for individual art events and projects. As many of the events and projects that we fund involve in- person participation, 2020 was a difficult year for the kinds of groups that usually apply for funding. The Commission was glad to see some innovative programs like Semilla Cultural’s online classes and lectures on Music Evolution in the African Diaspora and Dance Matrix moving their 4th Annual Performing Arts festival outdoors to Old Mill Park, and we were glad to be able to provide some funding to enable these changes.
Arts & Cultural District The Commission worked with the City’s Department of Economic Development and Tourism to recommend expanding the City’s Arts & Cultural District to encompass areas of downtown that have already seen growth of art and cultural resources and have potential for more; including the Canal Quarter, the Darbytown area, and the Lafayette corridor.
First Friday Trolley The Commission began the year with the best first quarter of ridership on the First Friday Trolley since we started keeping precise ridership data. We worked with galleries after March’s First Friday to coordinate the pausing of traditional First Friday activities, including the trolley. The Commission looks forward to the day when we can welcome visitors back to a festive First Friday celebration and expect the trolley to be an important part of that.
Fredericksburg Arts Commission 2020 Annual Report 1 Racial Equity Questionnaire The Commission was glad to be invited to participate in the City’s work on racial equity. We had a productive discussion to answer the City’s questionnaire for boards and commissions and appreciated the call to action. The Commission is committed to maintaining racial equity as a priority within the Commission and in any way that we can assist the larger work within the City.
Commission Retreat Early in 2020, the Commission held its first retreat in years so that it could spend some time stepping back from its ongoing work to think about how the Commission could best serve Fredericksburg’s art community. We were able to draft new priorities, vision, and mission statements at this meeting, and while the short term outlook changed drastically soon after this meeting, it was a helpful exercise that the Commission plans to continue annually.
Future Plans
Online Sales Event Late in 2020, the Commission started planning an online sales event for early 2021 to encourage the public to support Fredericksburg artists and arts organizations centered around Valentines Day. The Commission will begin publicizing this soon. We believe this is a way for the Commission to use its resources to support a community that has been hit particularly hard by the pandemic.
New Commissioners The Commission lost three commissioners in 2020 to terms ending. These commissioners are all missed for their work on behalf of the City’s art community, but we are excited to welcome new voices onto the Commission.
Public Art Trail The Commission began investigating a potential Public Art Trail to give the public more ways to interact with Fredericksburg’s art community in 2019 and continued this in 2020. The Commission will continue consulting with the local community and evaluating programs in other localities to determine a plan for Fredericksburg. The value of having a variety of ways for the residents and visitors to access Fredericksburg’s art community has been made exceptionally clear this year and the Commission intends to work with the community to expand this concept in 2021.
Kenneth Lecky Chair, Fredericksburg Arts Commission
Fredericksburg Arts Commission 2020 Annual Report 2
Minutes Architectural Review Board September 14, 2020 Electronic Meeting and Council Chambers, City Hall
Members Present Members Absent Staff Carthon Davis III, Chair Jonathan Gerlach Kate Schwartz Karen Irvin, Vice Chair (electronic) Adriana Moss Susan Pates (electronic) Sabina Weitzman James Whitman
Chairman Davis called the Architectural Review Board meeting to order at 7:00 p.m.
OPENING REMARKS Chairman Davis stated that the meeting was being held both in person and electronically through the “GoTo Meeting” application, pursuant to City Council Ordinance 20-05, An Ordinance to Address Continuity of City Government during the Pendency of a Pandemic Disaster. The members participating were Carthon Davis, Karen Irvin, Adriana Moss, Susan Pates, Sabina Weitzman, and James Whitman. Members of the public have been invited to access this meeting by public access television Cox Channel 84, Verizon Channel 42, online at www.regionalwebtv.com, or on Facebook Live at www.facebook.com/FXBGgov.
Chairman Davis determined that a quorum of 6 members was present, and asked if public notice requirements had been met. Ms. Schwartz confirmed that they had.
APPROVAL OF AGENDA Mr. Whitman motioned to approve the agenda as written. Ms. Moss seconded. The motion carried 6-0.
DISCLOSURE OF EX PARTE COMMUNICATIONS Chairman Davis asked if any Board member had engaged in any ex parte communication on any item before the Board. No Board members had any ex parte communication to report.
DISCLOSURE OF CONFLICTS OF INTEREST Chairman Davis asked if any Board member had a conflict of interest for any item before the Board. No Board member had a conflict of interest to report.
CONSENT AGENDA A. COA 2020-37 – 600 Caroline Street – Sign Installation B. COA 2020-39 – 411 Lafayette Boulevard – Sign Installation C. COA 2020-43 – 207 Princess Elizabeth Street – Fence Installation and Minor Alterations D. COA 2020-44 – 110 Caroline Street – Shutter Installation E. COA 2020-47 – 909 Sophia Street – Handrail Installation
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Ms. Moss made a motion to approve the consent agenda as submitted. Mr. Whitman seconded. The motion carried 6-0.
PUBLIC HEARING Continued Applications A. COA 2020-02 – 303 Fauquier Street – Krystopher Scott requests approval for the installation of signs and the construction of accessory structures, including a stage and a bar, in the rear yard of this commercial property.
The applicant was not present. No additional public comments were received.
Ms. Weitzman made a motion to approve the signs on condition that the banner sign is removed, as recommended by staff. Ms. Irvin seconded. The motion carried 6-0.
Ms. Moss made a motion to deny the retention of accessory structures because they do not meet the standards of the City Code, as recommended by staff, citing standard 9. Ms. Weitzman seconded. The motion carried 6-0.
B. COA 2020-05 – 203 Ford Street – Ed Whelan requests to modify the certificate of appropriateness approved in July 2020 for alterations to the exterior of the Washington Woolen Mills building by shifting the location of the rooftop additions.
The applicant, Ed Whelan, was present. No additional public comments were received.
Ms. Weitzman made a motion to approve the request in accordance with the staff recommendation, requiring verification of the lighting and dumpster enclosure details with staff. Ms. Moss seconded. The motion carried 6-0.
C. COA 2020-34 – 801 Sophia Street – Raymond Nelson, Jr., on behalf of Shiloh Baptist Church Old Site, requests approval to install protective glass coverings over ten stained glass windows on the front and side elevations of the church.
The applicant was not present. No additional public comments were received.
Mr. Whitman motioned to approve the application in accordance with the staff recommendation, that the coverings not extend beyond the wall face and any divisions in the glass would match the window beneath. Ms. Moss seconded. The motion carried 6-0.
D. COA 2020-35 – 100 Frederick Street – David Fraser requests to convert one window on the west side elevation of this residence to a solid wood door.
The applicant, David Fraser, was present. No additional public comments were received.
Ms. Weitzman motioned to approve the application as submitted, but with the staff recommendation to retain any removed brick and the window on site. Ms. Irvin seconded. The motion carried 6-0.
E. COA 2020-21 – 525 Caroline Street – Van Perroy requests to modify the certificate of appropriateness approved in July 2020 for the site planning, scale, and massing of new additions to
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be constructed at the side and rear of the Fredericksburg Square building. The modification would allow for the option to construct another three-story addition on the north side of the building.
One of the project partners, Steve DeFalco, was present to represent the application. Van Perroy and the architect, Lee Shadbolt, also attended electronically. No additional public comments were received.
Ms. Irvin said she was in agreement with the staff recommendation to require either the north side addition or a reduction in the rear addition height.
Ms. Moss confirmed with the architect that the existing dormers would be protected during construction of the rooftop balconies.
Ms. Pates said her opposition to the project was unchanged. Ms. Weitzman said she had reservations about the project because of the impact to the original building. She said the design was sympathetic to the building, but that the scale and mass was too big and she could not support it.
Mr. Whitman and Chairman Davis said they agreed with the staff recommendations. Mr. Davis additionally noted that the project achieved important goals for the City, including filling in gaps in the streetscape.
Mr. Whitman motioned to approve the application in accordance with the staff recommendation, which requires construction of the north addition and requires that rooftop balconies to only be located behind the solid parapet wall. Ms. Irvin seconded. The motion carried 4-2 with Ms. Pates and Ms. Weitzman against.
F. COA 2020-27 – 1408 Sophia Street/1407 Caroline Street – Paul Janney requests approval of the site planning, scale, and massing of a new two-and-one-half-story, single-family residence on this vacant property.
The applicant, Paul Janney, was present.
Ed Sandtner, 132 Caroline Street, provided written comment on behalf of HFFI in support of the revised drawings for the façade. He recommended option D.
Ms. Irvin said she appreciated the changes to create greater visual weight at the center of the façade to align with the gate. Ms. Moss agreed and said she supported the changes to the gables.
Ms. Pates said she was undecided and was concerned about the size in comparison to the neighbors.
Ms. Weitzman asked for clarification on several of the modified details. Mr. Whitman and Chairman Davis said they were in support of the application. Chairman Davis recommended the new façade option C in order to create symmetry. Ms. Weitzman agreed and said using the board and batten on the gable end was most appropriate.
Mr. Whitman motioned to approve the site planning, scale, and massing of the new residence as submitted. Ms. Weitzman seconded. She added that while the overall size was larger than some
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neighboring houses, it is compatible given the specific circumstances of the site. The motion carried 6-0.
G. COA 2020-38 – 107 Amelia Street – Community Property Group, LLC requests to replace the existing Masonite siding at this commercial building with new composite siding.
The applicant was not present.
Ed Sandtner, 132 Caroline, speaking on behalf of HFFI, provided written comment to say that they agreed with the staff recommendation.
Ms. Pates and Ms. Weitzman said they appreciate the investigative approach to evaluate the original siding before making a decision on replacement. Chairman Davis and Ms. Weitzman discussed the proposed replacement material, LP Smartside. Ms. Weitzman said it was a good siding product, thicker than fiber cement, but that it was important to avoid the stamped wood grain finish.
The application will be included on the September 28 agenda for action.
H. COA 2020-40 – 201 Caroline Street – Karen Hyland requests to replace the existing diamond- patterned asbestos shingle roof on the original portion of this residence with dimensional asphalt shingles and install half-round gutters at the eaves.
The applicant was not present.
Ed Sandtner, 132 Caroline Street, on behalf of HFFI, provided written comment to say that the diamond pattern of the roof should be maintained.
Ms. Irvin and Ms. Moss said they agreed with the staff recommendation in general and that the applicant should further investigate lightweight composite products in an appropriate pattern. Ms. Pates agreed and said the diamond pattern is important to the character of the residence.
Ms. Weitzman said she was sympathetic to the homeowner’s challenge. She said going back to the original wood shingles would be a good solution, or finding a new material in the diamond pattern. Using standard asphalt shingles is not appropriate. Mr. Whitman and Mr. Davis agreed. Board members indicated that they could not support the application as submitted.
The application will be included on the September 28 agenda for action.
I. COA 2020-41 – 203 Princess Elizabeth Street – Lesa and Mike Carter request to construct a one- story detached garage on the west side of this single-family residence.
Architect Melissa Colombo was present to represent the application.
Ed Sandtner, 132 Caroline Street, on behalf of HFFI, provided written comment in support of the application.
Ms. Weitzman said the impacts from this structure were mostly related to the curb cut and driveway materials. She recommended keeping the curb cut minimal and using an alternative driveway material to concrete. Ms. Colombo confirmed that the curb cut was already present and the paving would be minimized. 4
The application will be included on the September 28 agenda for action.
J. COA 2020-42 – 905-909 Caroline Street – Thomas Mitchell requests to make alterations to this commercial building, the former Pitts’ Colonial Theater, including replacing the existing marquee with a new metal-framed marquee and enclosing the recessed entry with glass doors.
Architect Melissa Colombo was present to represent the application. She said she discussed the staff recommendation to use frameless doors with the owner and they understand the reasoning.
Ed Sandtner, 132 Caroline Street, on behalf of HFFI, provided written comment to ask if any of the existing structure of the marquee could be incorporated into the new structure.
Ms. Colombo said that if any original elements are discovered, they will attempt to retain them.
Ms. Irvin confirmed that the metal trusses would be painted and discussed the jamb configuration. Ms. Moss confirmed that the sign on the end of the marquee would be fixed, not swinging. Ms. Moss asked where the decorative gates would be in relation to the doors. Ms. Colombo noted that they weren’t attached to the ground and would move to the interior of the lobby.
Ms. Pates and Ms. Weitzman also agreed with the recommendation to use frameless doors. Ms. Weitzman recommended that the ends of the marquee be solid and enclosed.
The application will be included on the September 28 agenda for action.
K. COA 2020-45 – 1111 Prince Edward Street – Jessica and Chuck Beringer request to make alterations to the existing detached garage at this residential property, including removing one door, creating an opening in the west elevation, and constructing a chimney.
The architect, Charles Aquino, was present electronically.
Ed Sandtner, 132 Caroline Street, on behalf of HFFI, provided written comment in support of the application.
Mr. Aquino said the fencing would match the existing on site and would follow the height limitations in the code.
Ms. Irvin asked what material and finish would be used for the trellis and brackets. Mr. Aquino said it would be painted wood or metal. Some discussion followed about the visibility of the east elevation. Ms. Schwartz said she would follow up with additional information. Ms. Moss noted that vines could be detrimental to a building and to be cautious applying them to the building. She said the trellis on the façade could obscure the stone lintels.
Ms. Weitzman spoke in support of converting an automotive structure into a structure for people and said it was a creative solution.
Mr. Aquino said the trellis would be attached through the mortar and into the new interior wood structure. Chairman Davis and Mr. Whitman spoke in support of the plan. Chairman Davis asked Ms. Schwartz to follow up with fencing and trellis details as well as determining the visibility of the east elevation.
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L. COA 2020-46 – 100 Hanover Street – Thomas Mitchell requests approval of the site planning, scale, and massing of a new, mixed-use, three-and-one-half-story building on this vacant property.
Angelo Phillos and Burt Pinnock of Baskervill Architects were present electronically.
Ed Sandtner, 132 Caroline Street, on behalf of HFFI, provided written comment in support of the application and recommended changes to some of the detailed elements.
Ms. Irvin asked the applicants to provide a rear elevation. Board members discussed a number of recommendations to modify detailed elements, including modifying or reducing the number of dormers, creating a clear hierarchy of windows between floors, and closely evaluating the appearance of proposed siding materials.
Ms. Pates was concerned about the overall size.
Ms. Weitzman noted that the historic precedent photos provided clear guidance and that the simple materials and exposed framing of the balconies had clear precedent. Chairman Davis said the overall site planning, scale, and massing was appropriate.
The architects said they would work on revisions to address the comments discussed. The application will be included on the September 28 agenda for action.
GENERAL PUBLIC COMMENT There was no public comment.
STAFF UPDATE Ms. Schwartz noted that a discussion of conservation districts would be on the September 28 agenda in addition to the action items carried over from tonight.
ADJOURNMENT Chairman Davis adjourned the meeting at 9:01 p.m.
______Carthon Davis III, Chair
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Minutes Board of Zoning Appeals March 18, 2019 Council Chambers, City Hall Fredericksburg, Virginia
MEMBERS PRESENT MEMBERS STAFF Dr. Roy Gratz ABSENT James Newman, Zoning Administrator Jay Jarrell III, Vice Chair Frank Reyes, Chair Cathy Eckles, Secretary Matthew Muggeridge Tom O’Toole Helen P. Ross
Vice Chair Jarrell, Acting Chair, called the meeting to order at 4:30 p.m. for Chair Reyes, who was absent.
PUBLIC NOTICE REQUIRMENTS Acting Chair Jarrell determined that a quorum was present, and asked if public notice requirements had been met. James Newman stated that public notice requirements had been met.
APPROVAL OF AGENDA Dr. Gratz motioned to approve the agenda as presented. Mr. O’Toole seconded. The motion carried 5-0.
DISCLOSURE OF EX PARTE COMMUNICATIONS Acting Chair Jarrell asked if any Board member had engaged in exparte communications on any item before the Board. No one indicated that they had participated in any exparte communication.
DISCLOSURE OF CONFLICTS OF INTEREST Acting Chair Jarrell asked if any Board member had any conflicts of interest on any item before the Board. Mr. Muggeridge indicated he believes he has a conflict but it is not the one indicated in the statute. He noted that he is negotiating the lease of a property for which the petitioner’s representative is the representative but it is a completely separate property. He further stated that according to the statute he believes he does not need to disqualify himself. There were no further disclosures
PUBLIC HEARING - New Business A. VAR 2019-01 Route 3 Village Center LLC, requests a variance for 2211 Plank Road in the Commercial-Highway Zoning District. The exception is to Section 72-32.4.B. of the Unified Development Ordinance. The applicant requests a variance to reduce the side yard setback by 1.85 feet each for two proposed adjoining lots, and to reduce the minimum lot width for the new parcel from the required 150 feet to 70 feet.
1 Presentation by Staff James Newman, Zoning Administrator, presented the staff report and power point presentation.
Public Comment The applicant, James Scully was present and expressed appreciation for what the Board of Zoning Appeals does. He further stated he had nothing to add to Mr. Newman’s presentation, it covered all aspects and he agrees with Staffs recommendations.
There were no further public comments. Acting Chair Jarrell closed the public hearing.
Board Comments & Questions The Board of Zoning Appeals (BZA) discussed the application and asked questions to staff and the applicant.
Mr. Muggeridge questioned how carving off a section of the lot in question would impact the value of what remains. Mr. Scully noted that the remainder of what is being carved from the property (the shopping center side) will not decrease the value nor the usability. It will probably increase both by putting a neighboring parcel back to work and increasing the traffic in that area. Closed businesses detract from their neighbors so the sooner the business is open, the better.
Mr. Muggeridge further questioned if it creates any peculiarities, any need for variances, any unique shapes or sizes or set offs in the remaining property. Mr. Scully noted it doesn’t and the reason for the zig/zag of the parcel is to balance the parking as well as the open space. The existing open space on the previous parcel and on the two new parcels is exactly the same. They are equal.
Mr. O’Toole asked for clarification on the open space and if it is sufficient to meet current code. Mr. Scully stated he’s not sure what the ordinance requires. What they are maintaining on each side of the yellow line in the drawing is about 5.6 percent but is unsure if it meets current code.
Mr. O’Toole further questioned the split of the difference between the two buildings and if this puts Parcel B in violation if we approve this variance, and won’t it need a variance as there is no 15 foot setback from the property line? Mr. Scully clarified that this request is asking for a variance on both sides of the yellow line. Mr. O’Toole questioned if approving this automatically approves the other variance. He further questioned making one parcel have a 15 foot setback and the other parcel have the variance so only one parcel would be in violation and have a variance. Mr. Scully clarified that the request is to approve a variance to reduce the side yard setback by 1.85 feet each for the proposed adjoining lots. Mr. Newman further clarified that splitting it down the middle puts the setback as 13.1 on both parcels. Based on the wording of the motion the City Attorney drew up, the approval is based on the condition of the subject property as subdivided and the subject property as a whole. The subdivision would therefore be for a variance for both the new parcel and for the remainder.
Dr. Gratz questioned the fact that the split looks as if it goes right through the middle of the drive through lane. Mr. Scully clarified that this will be taken care of in an easement and won’t be a problem. Dr. Gratz further questioned this subdivision in that it creates a strange lot and once this building reaches the end of its life, it will be hard for a new business to build there. Mr. Scully noted they have a potential buyer who will be reusing the current building and substantially changing the façade but he has not thought any further to when the building comes down eventually.
2 Dr. Gratz also questioned whether there are other shopping areas in the City where something like this could come up, wonders if this will set a precedent. Mr. Scully noted that there are no other single parcels with multiple buildings on it. Mr. Newman explained that he and Mike Craig, Senior Planner, looked into this and found no other commercial properties like this situation. A few had side setbacks that were too close, but they were single buildings on one parcel.
Mr. Muggeridge asked Mr. Newman to repeat the variance request language. Mr. Newman stated it was the final paragraph of the Conclusions of Law section stating:
Therefore, the Fredericksburg Board of Zoning Appeals approves the application for a variance from the side yard setbacks and the mininuim lot width requirements of the C—H Commercial Highway zoning district, on the condition that the subject property is subdivided in substantial accordance with the proposed subdivision plat.
Acting Chair Jarrell questioned if the City had looked back at the lot width requirements back in the previous ordinance when this project was approved. Mr. Newman does not believe there were lot width requirements at that time. Mr. Newman would have to further research it but also believes there were not any setback conditions either.
Mr. O’Toole noted that he is still concerned about a precedent being set but since the City Attorney is drafting this motion, he’ll accept it. Mr. Muggeridge stated his initial thought was that they were trying to go through the back door, but since hearing that there were not requirements back at the time, he no longer feels they were trying to pull something. He now believes this is a separate situation which is what variances are for.
Mr. Muggeridge spoke further about his concern, although it is beyond the scope of the Board’s jurisdiction, does this subdivision of the property cause the property to lose its value as a commercial lot. Acting Chair Jarrell noted that the person who would care the most about the value of the remaining property is the one here asking us to do this.
Mr. Muggeridge motioned to approve based on the draft language of the Record of Decision regarding Variance 2019-01, Route 3 Village Center. Mr. O’Toole seconded but had one further question regarding parking and whether it satisfies both parcels. Mr. Newman clarified that a change in use does not change the parking requirements whether greater or less than the previous requirements.
Mr. Jarrell called for a vote. The motion to approve was passed, 4-1, Dr. Gratz-Deny.
STAFF / BOARD COMMENTS None
ADJOURNMENT Mr. O’Toole made a motion to adjourn. Dr. Gratz seconded. Passed Meeting adjourned at 4:59 p.m.
Jay Jarrell III, Acting
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Clean and Green Commission Monthly Meeting Minutes Monday, October 5, 2020 6:30 p.m. Commissioners Attending: Robert Courtnage (Chair), Michelle Crow-Dolby (Vice-Chair), Kerry Devine (City Council) Christi Carver, Damian Cobey, George Solley, Amanda Stebbins, Holly Chichester, Carolyn Helfrich Ex-Officio Members Attending : Mike Ward (Parks and Rec), Diane Jones (R-Board), Ray Regan (Public Works), Anne Little (Tree Fredericksburg), * Call to order at 6:30 p.m. * Approval of Minutes of September meeting motioned by George Solly and seconded by Kerry Devine. All in favor. *C&G Budget for FY2021- Mr. Ward of Parks and Recreation reports that $375.00 of $6,500 has been spent so far this year and an expected $1,200 will be needed for personnel expenses. Mr. Ward was asked if the interns might be brought back to help with public education and environmental messaging; for example, to develop an environmental webpage on the city website. The Commission also requested money for sustainability awards, (stickers for storefront windows). Mr. Ward will investigate the status of the budget requests and report back at the November meeting. *Fredericksburg Solarize Update- Three webinars were held with over 100 participants and 50+ participants have signed up for the program. As of today, six have signed contracts to install solar. Ms. Anne Little, who helped coordinate the program with Chairman, Robert Courtnage, will follow up with the folks who signed up and ask for feedback on the program. Ms. Carver expressed hope that the Architectural Review Board would support residents who live in the historic district and want to install solar. Ms. Little suggested solarize campaigns be held annually. *Sustainability award- Ms. Hurst and Ms. Carver are meeting later this week to discuss the status of sustainability awards. * Clean Committee update: A fall litter pick up is scheduled for November 14th. People will meet at Old Mill Park and spread out from there. Diane Jones announced an initiative that can utilize volunteers working for three hours, one weekend a month, at the Recycling Center. Training will be provided. There is some confusion about the availability of new cigarette receptables from Keep Virginia Beautiful. Mr. Ward says the parks could use more. Ms. Crow- Dolby has done a survey downtown and identified where new ones are needed and where broken ones need to be replaced. It is estimated that 20-30 more could be utilized. Mr. Courtnage will follow up with Keep Virginia Beautiful to see if more donated receptacles are
available to the city. October 10th 9 am – 3 pm, Bellman road is hosting a hazard waste collection at the City Shop. * Green Committee update-Upcoming planting of 212 trees and 300 shrubs at the Fredericksburg Nationals stadium site. Rappahannock Electrical Coop assisted with a $5,000 grant. Tree Fredericksburg has been waiting for a signature of the MOU with the city and a budget from the city. The preferred time to plant trees is in the fall and without needed information from the city, such as a budget and the number of trees removed since March the program is unable to plan, plant or keep commitments to suppliers. A meeting will be held this week with Mr. Baroody, Tree Fredericksburg, Doug Fawcett and Diane Beyer in hopes of resolving the uncertainty. The Clean and Green Commission supports the essential role of Tree Fredericksburg in the city and a continuation of the partnership with the city. * Sustainability Committee update- Periodic interfaces with City Council along with the public are recommended to keep us all on track and informed on progress toward meeting the renewable energy resolution goals. Ms. Devine said the retreat in December is the time plans are made for the next several years. Mr. Courtnage emphasized the need for the city to have a plan with specific steps in order to meet the goals of the renewable energy resolution. An energy audit is needed. Mr. Regan will check on the status of the audit and report back in November. The Climate, Environment and Resiliency (CLEAR) group initiatives provide an outline for environmental priority planning.
*The meeting was adjourned at 7:40p.m.
Tuesday, February 11, 2020, 9:00 am Green Committee – Minutes City Hall, Room 214
Meeting called to order by Anne Little, acting chair, at 9:00 am. Green Committee Members present: Jason Coiner, Christien Conniff, Lisa Durham, Carolyn Helfrich, Anne Little, Carl Little, Adam Lynch, Jason Ogle, and Aaron Simmons. Introduction – Guests and new members:
Approve January 14, 2020 Minutes: o Minutes were approved as submitted. Public Comments: o None Baseball Stadium Design Update: o A visit was made to check out the stadium site on Wednesday, February 5. There were some concerns about stormwater control measures in place with the forecast rainstorm due the next day. The storm was not as severe as expected so there was apparently no significant damage. o There will be two plantings at the stadium, April 4 and April 25. We are working on the tree planting plan and in some cases swapping out the types of trees in the plan. Tree locations will remain as planned. For the two plantings trees will be unloaded in one location in the parking lot where they will be bare rooted and carried to the planting spots. o The baseball team is planning to give away 1,000 trees at one of the last game of the season, probably on either September 5th or 6th. o Solar in the parking lot (FYI): All of the lights in the parking lot will be solar powered, thus eliminating cabling to them, and the cost of electricity to run them. The Hackberry (Celtis occidentalis), Society of Municipal Arborists (SMA) 2020 Urban Tree of the Year o Committee members noted that in this area they tend to get a lot of aphids, and are probably not a great street tree. Pumphouse Project Update: o Still in limbo due to lack of funding. We will look at writing a grant to cover the cost of landscaping. Carolyn will update the committee on the cost. Parks, Recreation and Events Update – Aaron Simmons: o Getting ready for Earth Day. o Court kids are scheduled to mulch Dixon Park in February . o Parks is collecting cigarette butts, which will be sent to a recycler. 1
Tree Fredericksburg Update – Carl Little o Two plantings scheduled at the Baseball Park. o Other Spring planting will be focused on replacement tree planting along the streets. o The tree giveaway planned for March 28th has been cancelled. o We will be doing a tree giveaway at Earth Day, April 18th. One-gallon trees will be given away. A tree check area is planned so people can check their trees until they head home. o We are planning more tree giveaways in the Fall. We already have one grant to help fund this give away. City Updates – Jason Ogle: o The city collected Christmas trees, which were chipped up and taken to the landfill. o A city representative talked with KFC regarding topping the elm trees along the Hanson St side of the business. Their landscaper did this pruning. o There have been other instances of residents pruning street trees. o We will do a letter to the editor about crepe murder o We will see about posting information on Facebook regarding pruning of street trees, what to do and what not to do. It was suggested that we possibly have a poster at Earth Day event to address this issue. o Leaf pickup is finishing up this week. The city may be getting a new truck that is designed for leaf pick up. This will facilitate the process. UMW Update – Holly Chichester (not present): o UMW Sustainability Earth Day upcoming, April 22nd. o Efforts to clone the Brompton Oak are ongoing to determine how to best do this. Bartlett Tree Experts is working on this. Tree Steward Update – Christien Conniff: o A Tree Steward class is ongoing with 21 participants. o A Tree Steward meeting is scheduled for February 12th. o Tree Stewards will again be tabling at the Farmers Market this year at Hurkamp Park. o Will be participating in scheduled plantings, tree giveaway, etc. Friends of the Rappahannock o FOR has found a very large American Elm that they are working to save. They will measure it for Heritage Tree Status. Bartlett Tree Experts volunteered to treat for Dutch Elm Disease if desired. o A new large building is being planned on the corner of William St and Sophia St, to replace an existing building once the Chatham Bridge project is complete. It will have a significant footprint on the bank of the river. FOR wants to work closely with the developer to protect the river at this site. The developer is also talking about supporting a river walk across this property, and possibly working with Face the River.
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Member Comments: o Frank Widic – Trestle Park is the green space between the train station and Frederick St. Currently the neighborhood is trying to get this space designated as a park. The city is also looking at installing a restroom facility at the train station. The city is looking at part of the park space for installation of this restroom. Planning Commission is going to be addressing these upcoming proposed changes. o Frank Widic – Reminded us of a recent Washington Post article emphasizing the importance of maintaining large existing trees. o Frank Widic – If anyone sees improper planting ongoing in the city, bring it to the city’s attention so it can be corrected. o Anne Little – half of the newly planted city trees (over the last 10 years) were pruned this winter. The other half will be pruned next fiscal year. o Anne Little – Trees Virginia and the Department of Forestry will be convening a state canopy legislation effort this summer to work with the builders and farmers to come up with comprehensive canopy legislation to introduce at the next general assembly in 2021. Upcoming Events: o January 7 through March 3 – Tree Steward Certification Classes (ongoing) o April 4 & 25 – Tree planting @ Fred Nats baseball park o April 8 – Garden Club Arbor Day ceremony at Kenmore at 10:00 am o April 18 – City of Fredericksburg Earth Day – 11 am-4 pm + 1000 Trees Giveaway at Old Mill Park o April 22 – UMW Sustainability Earth Day Festival, Ball Circle 3-6 pm Next Meeting – Tuesday, March 10, 2020 at 9:00 am Meeting was adjourned at 10:05 am.
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Tuesday, March 10, 2020, 9:00 am Green Committee – Minutes City Hall, Room 214
Meeting called to order by Holly Chichester, acting chair, at 9:00 am. Green Committee Members present: Christien Conniff, Jason Coiner, Carolyn Helfrich, Anne Little, Carl Little, Adam Lynch, Erik Nelson, and Frank Widic. Introduction – Guests and new members: None Approve February 11, 2020 Minutes: o Minutes were approved as corrected. Public Comments: o None Baseball Stadium Design Update: o Holly Chichester and Anne Little will be meeting with Marne Sherman of the City staff on Thursday, March 12, to discuss changes in tree species and plans for the upcoming planting of the stadium area. o Planting days are still planned for April 4th and 25th. Volunteers with the Ceili Leahy Day of Service will be planting on April 4th. Volunteers from the public or other interested groups will be solicited for the April 25th planting. Detailed coordination is ongoing for preparing the planting area, bringing in the trees, etc. Pumphouse Project Update: o Anne Little has an application for a possible grant to fund the planting desired for this project. Parks, Recreation and Events Update – Aaron Simmons (not present): o We are continuing to use youths doing community service for the court system to mulch trees in the parks. Tree Fredericksburg Tree Stewards are assisting with monitoring and guiding their assistance. The next mulching will be done at Maury Playground on March 18th. o The ongoing Tree Steward training class will be pruning trees at Dixon Park on Saturday, March 14th, under the tutelage of Jason Coiner of Bartlett Tree Experts. Tree Fredericksburg Update – Carl Little o Plantings this spring include the new baseball stadium, Idlewild Section 2, and replacement trees scattered around town. o We experienced some tree vandalism along Hospital Drive on Sunday night, March 8th. During the night someone pulled seven young trees out of the ground, pushed several trees over, and pushed a number of tree stakes over. We were able to replant and water the uprooted trees 1
first thing Monday morning. We will watch these trees over the next month or two to see if they recover. o Tree Fredericksburg with Bartlett Tree Experts and the Friends of the Rappahannock will be conducting a tree giveaway during the Earth Day event at Old Mill Park on April 18th. One thousand one-gallon trees will be given away. City Updates – Diane Beyer (not present): o None UMW Update – Holly Chichester: o UMW Earth Day events are scheduled throughout the week of April 20th. UMW Arbor Day Celebration will be on April 21st, and the Sustainability Earth Day Festival is on April 22nd. Tree Steward Update – Christien Conniff: o The current Tree Steward training program is finishing up. Classroom sessions are complete. A pruning training was held on March 7th, and a second will occur on March 14th at Dixon Park. A tree identification session will be held in May. Upon completion all new stewards will be issued an identification badge authorizing them to help maintain the City trees. o A volunteer time tracking phone application, Track It Forward, has been set up for all of the stewards to log their volunteer hours with their phones. The data will be captured and consolidated at Tree Fredericksburg and reported to the City and elsewhere as needed. Friends of the Rappahannock – Adam Lynch: o FOR and Tree Fredericksburg are pursuing an effort to mitigate stormwater problem in the Braehead Woods and Morningside housing development areas. This includes planting of new trees, installation of rain barrels, and rain gardens. o FOR has a number of events coming up. These are listed on the FOR website events section. o FOR is conducting a tree sapling planting (750 saplings) in the Willow Street, Fredericksburg, VA 22405 area on Friday March 13th. o The annual Wild and Scenic Film Festival will be held on Sunday, March 22nd. There is an oyster feast associated with this event for which people can also sign up. Member Comments: o Anne Little – On March 23rd Anne Little (Tree Fredericksburg), Bryan Hoffman (FOR), and Jason Coiner (Bartlett Tree Experts) will be interviewed on the Ted Schubel Town Talk radio show. The subject will be trees, tree giveaway, and related subjects. o Anne Little – Green Drinks will be meeting at the Tapa Rio Riverside restaurant at 6:00pm. o Anne Little – At the May 27th meeting of Trees Virginia they will conduct a tree canopy summit meeting addressing potential state legislation on canopy requirements for construction projects. o Carolyn Helfrich – The Rappahannock Valley Garden Club is developing a brochure to highlight various gardens in the Fredericksburg area that visitors may want to visit.
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Upcoming Events: o April 4 & 25 – Tree planting at Fred Nats baseball park o April 8 – Garden Club Arbor Day ceremony at Kenmore at 10 am o April 18 – City of Fredericksburg Earth Day – 11 am-4 pm 1,000 Trees Giveaway at Old Mill Park o April 21 – UMW Arbor Day Celebration, “Plant-a-Tree” Tuesday, 3:30 pm, Location TBD o April 22 – UMW Sustainability Earth Day Festival, Ball Circle 3-6 pm Next Meeting – Tuesday, April 14, 2020 at 9 am Meeting was adjourned at 10:10 am.
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MINUTES PUBLIC TRANSIT ADVISORY BOARD August 5, 2020 9:00 a.m. Telephonic/Electronic Meeting
***Due to COVID-19, the August 5th PTAB meeting was held virtually via telephonic/electronic meeting access***
Members in Attendance: Rev. Lawrence Davies, Chair *Leigh Anderson, George Washington Regional Commission (Alternate for Dr. Linda Millsaps) *Brandon Brown, Stafford County (Alternate for Alexander Owsiak) Jean Elliott, University of Mary Washington Adam Hager, FAMPO Mark Haines, Germanna Community College Kim Lett, disAbility Resource Center Dr. Roy Weinstock, Community Representative Rodney White, Spotsylvania County
Staff Present: Jamie Jackson, Director/FRED Glenn Jenkins, Operations Manager/FRED Craig Reed, Manager, Policy, Planning and Compliance/FRED Sharon Sullivan, Assistant to the Director/FRED
Others Present: TaMara Banks, Travel Trainer/Healthy Generations Area Agency on Aging Jennifer Falknor, Healthy Generations Area Agency on Aging Arnold Levine, Consultant/FRED JoAnna Roberson, George Washington Regional Commission
Members Absent: Jan Erkert, Fredericksburg Chamber of Commerce Dr. Linda Millsaps, George Washington Regional Commission Alexander Owsiak, Stafford County
The meeting was called to order by Rev. Davies on August 5, 2020 at 9:04 a.m. via telephonic/electronic meeting. Ms. Jackson read the statement in regard to conference line details for the July 15th meeting that is in compliance with City Council Ordinance #20-05. This ordinance is for addressing continuity of City Government meetings during the pendency of COVID-19. Rev. Davies welcomed all members in attendance via electronic access.
Public Comments: None
Adoption of Minutes – July 15, 2020: Upon motion by Dr. Weinstock and seconded by Ms. Elliott, with all members concurring, the July 15th, 2020 PTAB minutes were approved as submitted.
Report of Director of Public Transit:
a.) FRED Transit Projects and Initiatives
Ms. Jackson advised FRED will be returning to regular fixed route services on August 17th for the following routes: D1, D2, S4, & S5. Ms. Jackson relayed the service to the University of Mary Washington will also resume in August.
In regard to COVID-19 updates, Ms. Jackson stated FRED is working on replacing all of the current Operator barriers on all FRED vehicles to ones with a more durable material. Over 200 masks have been distributed to riders on the FRED buses and social distancing still remains in place at both FRED Central and on FRED buses.
Ms. Jackson advised that on July 20th FRED introduced to the public the new RouteShout 2.0 app. There were public outreach activities prior to RouteShout being released. RouteShout provides real time bus arrival information to FRED passengers. To date, only positive feedback from passengers have been received. FRED is working to see if public access to Wi-Fi at FRED Central can be implemented to allow passengers the ability to better utilize the tool. FRED will be doing a vehicle wrap to one of the existing fixed route buses to promote the new RouteShout app. This will provide awareness to passengers who do not know about the app and will advertise to the public the work FRED has accomplished. Ms. Jackson stated internal vehicle advertisements will be installed to provide passengers instructions on how to download and access the new app.
b.) Ridership Update
Ms. Jackson advised that moving forward for upcoming PTAB meetings, FRED will be providing ridership data which will provide further insight into FRED’s system performance. Ms. Jackson stated FRED fulfilling some of its Mission, Goals and Objectives will support FRED’s efforts to attract more riders. Ms. Jackson relayed this will include increasing the service span by beginning routes earlier in the morning and by providing more frequent service.
c.) Projects Update
Ms. Jackson stated that FRED’s new website project is anticipated to kick off in September 2020. This new website will improve FRED’s communication to the public and also will improve FRED’s public facing brand. Ms. Jackson relayed an RFP will be released in September for purchase of a newer and more enhanced bus replacement to a bus that is heavier duty. FRED is also looking to place orders for new transit shelters. Currently, Germanna Community College has requested a shelter and their location has the ridership levels that warrant a transit stop.
Ms. Jackson advised that FRED is working with both the City of Fredericksburg and Spotsylvania County on an access control project which will include additional fiber being added to the transit operations and maintenance facility. The Marketing and Rebranding project continues to move forward with the scope being developed. PTAB members were asked that any comments or suggestions for this project be submitted to FRED staff prior to the RFP being released.
Ms. Jackson relayed FRED is working on a project for electronic fare payment for FRED buses. A RFP will be released for this project. This system will replace the current cash boxes on the vehicles and FRED will move forward with electronic fare passes and establish a more secure system.
d.) Committee Reports
Ms. Jackson stated FRED values the efforts of the PTAB committee and it is staff desire to continue to ensure that the leadership and expertise provided from committee members continues and moves forward. FRED wants to facilitate consistent and ongoing work with the committees and will recommend quarterly meetings occur with each of the four designated committees.
Committee Reports:
1.) Mission, Goals and Objectives:
Dr. Weinstock advised the TY2020 and TY2021 Mission, Goals and Objectives were adopted at the July 15th meeting. Dr. Weinstock stated the Mission, Goals and Objectives are established as guidelines for FRED to
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To enhance the quality of life for all older citizens.
To: Fredericksburg Public Transit Advisory Board
From: TaMara Banks, Transit Travel Trainer, Healthy Generations Area Agency on Aging
Date: August 5, 2020
Re: July 2020 Transit Travel Trainer Activities
Date Location Number Number in of Trips Attendance 7/06/20 Travel Talk: Obtaining a Half-Price Fare Card 86 Views 7/13/20 Travel Talk: Using FRED to get to events in Fredericksburg 120 Views 7/14/20 Outreach/video of Downtown FXBG 10 Outreach at Jackie Robinson Night at the Ballfield 20 7/16/20 Conference call with Fburg Nats VP Of Creative Services - 7/20/20 Travel Talk: Route Shout 130 Views 7/21/20 Video with the Fredericksburg Nationals 6 7/21/20 RouteShout Video Tutorial (Introduction Video) 94 Views 7/22/20 RouteShout Video Tutorial (Map Features) 32 Views 7/23/20 RouteShout Video Tutorial (MY FAVORITES Feature) 28 Views RouteShout Video Tutorial (SEARCH ADDRESS Feature) 22 Views Outreach – Fredericksburg Ballfield 5 7/27/20 Travel Talk: Heat Safety and Route Shout Trip Planner 64 Views 7/28/20 Outreach at Wickham Apt 1 7/29/20 Outreach at SRMC Farmers Market 30 TOTALS 8 Facebook Live videos: 576 views/ 5 Outreach Activities: 66 contacts/ 1 Special Event: 6 participants Notes: We continue to offer Virtual Travel Training via Facebook LIVE including video tutorials for the new RouteShout App. In addition, we have developed a paper Route Shout Trip Planner to assist our target population on the use of RouteShout. We completed our Travel Training video with the Fredericksburg Nationals (released August 4). Outreach efforts continue to be successful, with the partnership of FRED Transit. Individual Travel Training Sessions are postponed at this time due to COVID-19.
Submitted respectfully,
TaMara Banks
Travel Trainer, HGAAA
460 Lendall Lane, Fredericksburg, VA 22405 Phone: (540) 371-3375 Fax: (540) 371-3384
Mobility Options: (540) 656-2985 www.healthygenerations.org HGAAA Service Area: City of Fredericksburg, counties of Caroline, King, George, Stafford and Spotsylvania
FREDERICKSBURG REGIONAL TRANSIT
PUBLIC TRANSIT ADVISORY BOARD MEETING
AUGUST 5, 2020 AGENDA
1. Call to Order 2. Public Comment Period
3. Adoption of Minutes 4. Report of Director of Public Transit 5. Committee Reports 6. HGAA Trainer Report 7. Other Business 8. Announcements 9. Adjournment REPORT OF THE DIRECTOR OF PUBLIC TRANSIT TRANSIT UPDATE REPORT OF THE DIRECTOR OF PUBLIC TRANSIT TRANSIT UPDATE
• Service Updates • August 17 – D1, D2, S4, S5 • UMW Service Commencement
• COVID-19 Update/Response
• Marketing/Communication • RouteShout 2.0 Update • Vehicle Wraps • Interior Vehicle Advertisements
• Ridership Report – October Update REPORT OF THE DIRECTOR OF PUBLIC TRANSIT PROJECTS UPDATE / MGO
• New Website – September Project Kickoff
• New Transit Vehicle RFP - September
• Transit Shelter Order
• Security/Access Control Project
• Marketing/Rebranding Campaign
• Electronic Fare Payment REPORT OF THE DIRECTOR OF PUBLIC TRANSIT MISSION, GOALS, & OBJECTIVES
• GOAL A • A.10 – Utilize social and digital media solutions to increase information to the public about FRED Transit
• A.11 – Promote the use of training space at the Bowman Center
• A.12 – Implement new technologies and systems that permist FRED to take maximum advantage of RouteMatch and Luminator systems by the end of TY2021
• A.13 – Continuing monitoring performance of Stafford County service to Quantico
• A.15 – Installation of FRED transit stops at appropriate locations throughout service area
• A.16 – Conduct at least ten (10) educational outreach sessions with partners, residents, and business leaders on the benefits and value of FRED, which include “RideFRED” seminars to educate the public and partners on how to use the system. Healthy Generations Area Agency on Aging (HGAAA) can be used as a resource for these sessions. REPORT OF THE DIRECTOR OF PUBLIC TRANSIT MISSION, GOALS, & OBJECTIVES
• GOAL B • B.1 – Continue to maximize all funding opportunities to support jurisdictions ability to deliver quality transit service to the Fredericksburg region.
• B.6 – Maintain private partnership funding levels through outreach efforts.
• Goal C • C.1 - Continue training Operators on the policies and procedures identified in the revised Operator Handbook.
• C.2 – Collect information provided by RouteMatch to include on-time performance, ridership, route efficiency, and possible schedule adjustments in order to maintain on-time performance of FRED service within the Fredericksburg region.
• Staff will provide D, E, F updates at October Meeting PUBLIC TRANSIT ADVISORY BOARD - COMMITTEES
• Mission, Goals, and Objectives SUPPORTING FRED THROUGH COMMITTEE WORK • Partnership/Marketing COMMITTEE MEMBERSHIP • Services to the Underserved SET UP QUARTERLY MEETINGS • Operations and Oversight MISSION, GOALS, & OBJECTIVES
RIDER/PUBLIC ENGAGEMENT HEALTHY GENERATIONS AREA AGENCY ON AGING TRAINER REPORT ANNOUNCEMENTS
Next PTAB meeting – October 7, 2020 (Telephone/Electronic)
ITEM #6A
MEMORANDUM
TO: Timothy J. Baroody, City Manager FROM: Mike Craig, Senior Planner DATE: January 5, 2021 (for the January 12 meeting) RE: A Unified Development Ordinance Text Amendment to modify the Commercial Downtown (CD) Zoning District to permit project based residential density within the Old and Historic Fredericksburg Overlay District, clarify the rules on mixed-use projects, and to permit and better define active retail / entertainment uses.
ISSUE The Area 7 Downtown Small Area Plan identified three key issues with the Commercial Downtown Zoning District: 1. The Historic Downtown is envisioned to be a vibrant and sustainable part of the community, but the current residential density caps are inconsistent with the historic patterns of development. These caps inhibit adaptive reuse of historic structures and compatible infill development. 2. The Commercial Downtown Zoning District specifies the location and character of “mixed- use,” however, the requirement too broadly requires where active retail is required and too narrowly defines what constitutes an active use. 3. The Historic Downtown is uniquely positioned as a priority area for active retail and entertainment uses and the use definitions and standards need to evolve to clearly permit them.
Amendments to the Unified Development Ordinance are proposed to address these issues.
RECOMMENDATION Hold a public hearing on this item on January 12. Defer a vote until the January 26 meeting to provide time for additional comment in accordance with the City’s e-meeting policies.
PLANNING COMMISSION PUBLIC HEARING AND RECOMMENDATION The Planning Commission held a public hearing on this item on November 18 at which no public comment was received. The Planning Commission requested that this item be scheduled for a work session on December 2 for further review. This occurred and during its regular session of the December 2, the Planning Commission voted 6-0, with one member absent, to recommend approval of the amendments to City Council.
BACKGROUND The Area 7 Downtown Small Area Plan focused on policies to increase the vibrancy and sustainability of the Historic Downtown. Several challenges to this vision were identified.
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Sustainable historic patterns of residential use in the Downtown conflict with the residential density caps used in late twentieth-century zoning regulations. The limits prohibit desirable levels of adaptive reuse in historic structures, which contributes to demolition by neglect. Also, new construction in the Historic Downtown often requires special exceptions to the density limits in order to expand the type of development that creates a healthy mix of uses.
800 Caroline Street (on the right) has 12 total units and is 100 units per acre and 200 Hanover Street (on the left) has 8 units and is 47 units per acre --- the density cap in the Commercial Downtown Zoning District is currently 24 units per acre by-right and 36 units per acre by special use permit!
The attached Unified Development Ordinance Text Amendment would permit project based residential density by special use permit within the Old and Historic Fredericksburg Overlay District and increase the by-right residential density in a mixed-use project from 24 to 36 units per acre. To offset any potential impacts, the ordinance requires that any required parking generated by the residential portion of a mixed-use project in the OHFD be provided on private property. Limiting this provision to the Old and Historic Fredericksburg Overlay District is twofold: it will apply it where there is a concentration of historic structures in need of adaptive reuse and will ensure that a project fits into the City’s historic built environment through the Certificate of Appropriateness process. An analysis of the outcomes of this ordinance change and its potential impacts is included as an appendix to this report.
The “Retail Priority Area” identifies an appropriate area where a sustainable concentration of active, storefront, retail use should be promoted and retained. The current CD Zoning District requires any mixed-use projects fronting on all of William Street or Caroline Street to contain active uses. However, this requirement dilutes the concentration of active uses so that they lose potential synergy in contiguous core blocks. It also adds a regulation prohibiting the leasing of commercial space in areas that would be better suited for office or other non-residential uses. The proposed ordinance would limit the mixed-use requirement for active use to the designated Retail Priority Area (along Caroline Street from Amelia to Wolfe and along William Street from Charles to Princess Anne). All mixed-use projects would be required to have a minimum 25% use mix under the proposed ordinance.
3
The current CD Zoning District limits active uses to retail sales, eating, or personal service establishments. The Retail Priority Area should include additional uses such as theaters, indoor recreational uses, etc. that generate foot traffic and otherwise encourage people to visit the Downtown for a multitude of experiences. The proposed ordinance would permit more diverse active uses for mixed-use projects within the Retail Priority Area.
Finally, overtime several desirable uses have been proposed in the CD that were hard to classify under the existing use definitions. Wedding venues and other public assembly uses are a key component of the Downtown destination economy. These uses are closely aligned in the existing ordinance with convention centers, which have associated use standards (like a minimum 5 acre site requirement) associated that would preclude them from being located in the Downtown. One concept for 1010 Caroline Street was a food hall space on the first floor with a vocational chef program on the second floor. Vocational type schools are an experiential “maker” use that is increasingly included in concepts in and around active retail areas, but currently requires a special use permit in the CD. Finally, animal grooming is permitted, but veterinary clinic requires a special use permit. The proposed ordinance would permit these uses by-right in CD.
The proposed amendments to the Commercial Downtown Zoning District would be the first set of policies to implement the Area 7 Downtown Small Area Plan. The proposed changes will ensure that the CD will permit the type of vibrant and sustainable infill and reuse envisioned for the Historic Downtown.
CONCLUSION The proposed Unified Development Ordinance Amendments to the Commercial Downtown District, Use Table, Institutional Uses, Off-Street Parking and Loading, and Definitions will address issues identified by the Downtown Small Area Plan. The changes will permit adaptive reuse of existing historic structures, provide for meaningful infill development, and address issues related to the mix of uses within the historic core. The amendments are primarily focused within the Old and Historic Fredericksburg Overlay District. The potential impacts of these changes have been analyzed and the regulations are tailored to minimize potential impacts to the public parking supply and other important aspects of the Downtown. The City Council should hold a public hearing on these items on January 12 and with action on this item on January 26, allowing time for additional public comment. At that meeting, the City Council should approve these changes.
ATTACHMENTS 1. Conceptual ordinance amendments to the Commercial Downtown Zoning District. 2. Analysis of proposed by-right mixed-use density adjustment
4
ATTACHMENT 2: ANALYSIS The proposed modifications were the subject of a City Council work session on September 8. Two main topics were discussed during the meeting: whether the by-right residential densities in the Downtown should be increased to meet the City’s sustainability and economic development goals and whether or not there is sufficient infrastructure in the historic Downtown to accommodate more vibrant uses. The staff report provides additional information on this topic and then provides information on the proposed changes related to active retail and entertainment uses for the benefit of the public.
GENERAL APPLICABILITY The proposed UDO Text Amendments primarily apply within the area outlined in Cyan on the following map. This area is where the Commercial Downtown Zoning District and the Old and Historic Overlay District overlap. The Retail Priority Area is defined in the Area 7 Downtown Small Area Plan:
EXISTING AND PROPOSED RESIDENTIAL DENSITY One of the key issues identified by the Area 7 Downtown Small Area Plan was the Historic Downtown is envisioned to be a vibrant and sustainable part of the community but the existing residential density caps within the Commercial Downtown Zoning District inhibit adaptive reuse of historic structures and compatible infill development.
The Area 7 Downtown Plan anticipates a modest increase in the vibrancy of established uses in the Downtown. The T-5 “Urban Core” Transect, for example, is described as “a high density of both a horizontal and vertical mix of uses to accommodate retail, office, and a variety of housing types.
5
Emphasis in this transect is on defining the public realm with building facades. Form and architectural compatibility should control the intensity of use” (Comprehensive Plan pg. 10-10). The plan identifies the T-5 Urban Core Transect as appropriate for up to 36 units per acre by-right with higher densities possible under special review and a commercial floor area ratio of up to 3.0 (Comprehensive Plan pg. 10-20).
One of the main goals of this effort is to better align the zoning ordinance with the historical patterns of development upon which they were overlain. One expected outcome is that right- sizing the zoning will help prevent demolition by neglect of aging structures by legalizing the level of use for which they were originally designed. After the work session the Planning Staff analyzed the effect of permitting some increased level of by-right density within the Commercial Downtown Zoning District. The analysis was limited to the areas of Commercial Downtown zoning within the Old and Historic Overlay District (OHFD). The following table and maps illustrate our findings:
By-Right Residential Densities in the Commercial Downtown and OHFD
Existing Density Proposed Density
Single Family Detached / Attached By-Right 12 units per acre 12 units per acre
Multifamily By-Right 18 units per acre 18 units per acre
Mixed Use By-Right 24 units per acre 36 units per acre
There are 315 parcels within the Commercial excluding City ownership, churches, floodplain properties, recently completed projects (Parkview and Frederick Street Lofts) / townhome developments (Riverview and Lafayette Station), properties that will still remain non-conforming in terms of density (Heflin Apartments / Galleria), and properties within the Railroad Station Overlay District. Due to the small size of the parcels in the Historic Downtown, 69 of those parcels would have no change in permitted units, 208 would be permitted 1-2 additional units, 25 would be permitted 3-4 additional units, 9 would be permitted 5-10 additional units, and 3 would be permitted 10-13 additional units. The Post Office parcel is an outlier due to its size (2 + acres bigger than any other parcel), that would be permitted an additional 38 units under this ordinance.
The effect of changing the by-right mixed-use residential density level would vary based on the type of urban fabric. Along Caroline and William Streets, the lots are more finely grained and nearly filled by the historic structures they contain. Increasing the by-right mixed-use density would provide an extra unit or two that could be put towards adaptive reuse of the second and third floors. Renovating historic structures does not require additional parking, which is balanced by the modest level of additional use that would be permitted in the existing buildings.
Larger parcels exist around the intersection of Kenmore Avenue, Prince Edward Street, and Lafayette Boulevard. This is the location of the parking lot at the corner of Prince Edward and Wolfe, the Colonial Tavern, and Lafayette Station. The fabric in those areas is fragmented by large
6 parking lots, which would be suitable locations for infill. The increase in by-right use results in 5 to 13 additional units per parcel.
By-right density increase is an incremental step, but still doesn’t fully rectify the mismatch between existing use pattern / sustainable urban fabric and existing zoning limits. Within the OHFD, a special use permit process is proposed for residential projects to achieve higher densities on a case by case basis.
Two potential externalities were identified as a result of the analysis: architectural compatibility, car storage, and impacts to other public facilities:
- Architectural Compatibility --- The change in the by-right permitted density would be limited to the OHFD. The OHFD is an intense regulatory environment that both requires the preservation of historic structures and ensures that new infill is compatible to the historic built environment. - Car storage --- According to the Walker Parking Action Plan “the City of Fredericksburg does not have a parking supply problem” but does have “a parking perception problem” (page iv). Specifically, this change would occur in the Parking Area ‘A’ Core Retail and ‘B’ Downtown Service established in the report. The parking supply in those areas has substantial excess capacity at both the weekend and weekday peak. However, the supply
7 of on-street parking immediately in front of popular destinations is highly sought after and used regularly.
The area of the City within both Commercial Downtown and the Old and Historic Fredericksburg Overlay District (outlined in blue) superimposed on the Parking Zones Map from the Walker Parking Action Plan.
Protecting the public parking supply within the OHFD is a legitimate concern when discussing increased use. The proposed ordinance has been modified to state that the required residential parking for any mixed-use project in the CD AND OHFD must be provided on private property. The adaptive reuse of historic structures is exempt from parking requirements, however, new construction must provide parking. Our ordinance currently permits the counting of adjacent public spaces towards that requirement. The proposed change would be responsive to Council’s focus on the public parking supply but would be nuanced enough that it would not prohibit the adaptive reuse of structures and would not unduly restrict reasonable infill development.
-Impacts to other public facilities --- The number of units that could be developed under this proposal, while valuable to each individual lot, are overall limited. The proposed by- right change would be permitted for mixed-use projects only, which would ensure a balance between residential and non-residential development in the Downtown. The proposed ordinance does include a provision for case by case review of additional residential density by special use permit. The review criteria for special use permits within § 72-22.6.D(2) is a review of potential adverse impacts created by:
(a) Traffic or parking congestion;
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(b) Noise, lights, dust, odor, fumes, vibration, and other factors which adversely affect the natural environment; (c) Discouragement of economic development activities that may provide desirable employment or enlarge the tax base; (d) Undue density of population or intensity of use in relation to the community facilities existing or available; (e) Reduction in the availability of affordable housing in the neighborhood; (f) Impact on school population and facilities; (g) Destruction of or encroachment upon conservation or historic districts; (h) Conformity with federal, state and local laws, as demonstrated and certified by the applicant; and (i) Massing and scale of the project.
Changing the by-right level of mixed-use residential density from 24 to 36 units per acre and providing the special use permit process would achieve the goals and vision of the Area 7 Downtown Plan.
MOTION: DRAFT [Date] Regular Meeting SECOND: Ordinance No. 20-
RE: Amending the Unified Development Ordinance §72-32.2, Commercial Downtown District, §72-40.2, Use Table, §72-41.2 Institutional Uses, §72-53.1 Off-Street Parking and Loading, and §72-84 Definitions, to Modify the Commercial Downtown (CD) Zoning District Regulations to Permit Additional Project-Based Residential Density, Clarify Rules for Mixed-Use Projects, and Update Permitted Uses.
ACTION: APPROVED: Ayes: 0; Nays: 0
FIRST READ: SECOND READ:
Section I. Introduction.
The purpose of these amendments is to update Unified Development Ordinance regulations for the Commercial Downtown (CD) Zoning District, consistent with the policies set forth in the Area 7 Downtown Small Area Plan.
The amendments will permit additional project-based residential density to encourage adaptive reuse of historic structures and compatible infill development within the Old and Historic Fredericksburg Overlay District and adjust off-street parking requirements to mitigate potential impacts from increased residential development. They will also update the mixed-use regulations within the CD zoning district to clarify the requirements and promote active uses in the Retail Priority Area. Finally, this ordinance will better define and expand the types of active retail and entertainment uses that are permitted district-wide.
The City Council adopted a resolution to initiate this text amendment at its meeting on October 13, 2020. The Planning Commission held its public hearing on the amendment on , after which it voted to recommend the amendment to the City Council. The City Council held its public hearing on this amendment on .
In adopting this ordinance, the City Council has considered the factors listed in Code of Virginia § 15.2-2284. The City Council has determined that public necessity, convenience, general welfare, and good zoning practice favor the amendments.
Section II. City Code Amendment.
1. Article 72-3, Zoning Districts, Section 72-32.2, Commercial-Downtown District, of the Fredericksburg City Code, is hereby amended to add the underlined language and delete the language shown in strikethrough as follows:
Date Ordinance 20- Page 2
§ 72-32.2 Commercial – Downtown District
[Subsection A is not amended] B. Dimensional standards.
Residential Single- family attached or Standard detached Multifamily Mixed-Use Nonresidential
Residential Density, 12 single-family 18 units per acre 24 units per acre N/A Maximum by Right attached or detached generally; 36 units by right units per per acre within the acre HFD by right or 36 by special use permit
Residential Density by N/A N/A 36 Units per acre N/A Special Use Permit outside the HFD
Residential Density by City Council may approve additional residential density by special use permit subject to Special Use Permit within the requirements of subsection C, Performance Criteria for Residential Projects. the HFD
Nonresidential FAR, N/A N/A 3.0 2.5 Maximum
Lot Area, Minimum Commercial lot areas shall generally conform to the areas of existing lots in the (square feet) commercial portions of the HFD Overlay District; otherwise, none
Lot Width, Minimum None (feet)
Front Setback, Minimum Conform to the front yard setbacks of adjacent structures (feet)
Side Setback, Minimum 15 when adjacent to a residential district; otherwise, none (feet)
Rear Setback, Minimum 25 when adjacent to a residential district; otherwise, none (feet)
Open Space Set-Aside, None Minimum (%)
Height, Maximum (feet) 50 50 50
C. Performance Criteria for Residential Projects. Any residential development in the Old and Historic Fredericksburg Overlay District that requires a special use permit shall be subject to the following performance criteria:
Date Ordinance 20- Page 3
(1) If a proposed development is located in the “Retail Priority Area” as described in the Area 7 Downtown Plan then it shall be a mixed-use development in accordance with subsection D below. (2) The City Council shall consider, in addition to other relevant factors, whether the proposed development includes appropriate provisions for archaeology, historic interpretation, or enhanced open space.
D. Mixed-use regulations. (1) At least 30% of the gross floor area of the ground floor of a mixed-use structure shall be devoted to a commercial use or uses; except this number is reduced to 15% for a mixed-use structure located in the one-hundred-year floodplain. For structures with a front or side façade on William or Caroline Street, the minimum commercial use requirement shall be met by one or more retail sales, eating, or personal services establishments uses. The gross ground-floor area devoted to a commercial use or uses shall not be included in the determination of the structure's floor area ratio. (2) At least 25% of the total gross floor area of a mixed-use structure, or of all structures on a mixed-use site, shall be devoted to either residential or nonresidential uses. This requirement, however, does not apply to a mixed-use structure that includes a residential use, with a residential density of 24 units per acre or less.
(1) A mixed-use structure, or the combination of structures collectively situated on a mixed-use site, shall meet the definition of a mixed-use development set forth in § 72-84 of this code. (2) Within the “Retail Priority Area” established in the Area 7 Downtown Small Area Plan (fronting on Caroline Street between Amelia Street and Wolfe Street, or fronting on William Street between Caroline Street and Charles Street), at least 30% of the gross floor area of the ground floor of (1) a mixed-use structure, or (2) all structures on a mixed-use site that front on these streets, shall consist of uses in the Retail and Consumer use group, as defined in § 72-84 of this code.
2. Article 72-4, Use Standards, Sections 72-40.2, Use Table, and 72-41.2 Institutional uses, are hereby amended to add the underlined language and delete the language shown in strikethrough as follows:
§ 72-40.2 Use Table. Additional Use Category Use Type C-D Requirements Institutional Uses Educational Vocational or Trade School • P Facilities Institutions Assembly Hall P Auditorium, Conference, and Convention S § 72-41.2A Center Commercial Uses
Date Ordinance 20- Page 4
Animal Care Veterinary Clinic S P § 72-41.3B Recreation, Indoor Recreation, Indoor S P Retail Sales and Historic Dependency Limited Office/Retail S P § 72-41.3K Services
§ 72-41.2 Institutional uses. A. Auditorium, Conference and Convention center (new). Auditoriums, Conference and Convention centers shall comply with the following standards: (1) The parcel or site shall have an area of at least five acres. (2) The building shall be located at least 500 feet from any R-2, R-4, or R-8 Residential Zoning District. (3) Dining and banquet facilities may be provided for employees, trainees, and conferees, provided the gross floor area devoted to such facilities does not exceed 50% of the total floor area of the principal building. (4) On-site recreational facilities may be provided for use by employees, trainees, or conferees.
3. Article 72-5, Development Standards, Section 72-53.1 Off-Street Parking and Loading, is hereby amended to add the underlined language and delete the language shown in strikethrough as follows:
[Subsection A is not amended]
B. Applicability.
(1) General. These off-street parking and loading standards shall apply with respect to the use of land, buildings and structures within the City.
(2) Exemptions. The following activities are exempt from the requirements of this § 72-53.1: (a) Re-striping an existing parking lot, which does not create a deficit in the number of required parking spaces, or other nonconformity with the requirements of this § 72-53.1; (b) Rehabilitation or re-use of an historic building; (c) A lot of record, vacant or otherwise, that existed on or before April 25, 1984, and has a residential zoning designation on the Zoning Map; (d) On-street parking that directly abuts a lot may be credited once to the off-street parking requirements for the abutting lot, except that no such credit may be applied to the off-street parking requirements for residential portions of mixed-use developments in the HFD. The Zoning Administrator shall maintain a record of all on-street parking spaces that have been credited towards any particular lot; and (e) Changes in use shall be exempted from the requirement to provide additional on-site parking spaces beyond those that existed prior to the change in use.
§ 72-53.1C(2) Minimum Off-Street Parking Standards
Date Ordinance 20- Page 5
Use Category Use Type Minimum Number of PS
Institutions Assembly Hall 1 per every 400 sf
Auditorium, Conference and Convention center 1 per every 400 sf
4. Article 72-8, Definitions and Interpretations, Section 72-84, Definitions, is hereby amended to add the underlined language and delete the language shown in strikethrough as follows:
§ 72-84 Definitions
AUDITORIUMASSEMBLY HALL A building or structure designed or intended for use for spectator sports, entertainment events, expositions, conferences, seminars, product displays, recreation activities, wedding venues or receptions, and other public gatherings, all occurring inside a structure typically limited to a capacity of fewer than 500 300 or fewer seats occupants, along with accessory functions including temporary outdoor displays, and food and beverage preparation and service for on- premises consumption.
CONVENTION CENTER A facility designed to accommodate 500 300 or more persons and used for conventions, conferences, seminars, product displays, recreation activities, and entertainment functions, along with accessory functions including temporary outdoor displays, and food and beverage preparation and service for on-premise consumption. Similar structures with a capacity of less than 500 300 people are assembly hall auditorium or conference center uses.
RECREATION, INDOOR A private indoor (entirely within an enclosed structure) use providing for sport and recreation activities that are operated or carried on primarily for financial gain. Examples of indoor commercial recreation uses include, but are not limited to, fitness centers, bowling alleys, dancehalls, skating rinks, indoor commercial swimming pools, and racquet and tennis club facilities (indoor). MIXED-USE DEVELOPMENT
A tract of land or structure developed for two or more different uses, such as, but not limited to, residential, office, retail, institutional, public, or entertainment. Such uses are functionally integrated and share vehicular use areas, ingress/egress, and pedestrian
Date Ordinance 20- Page 6
access.use groups from the following list: (1) Residential (including all Residential use categories); (2) Lodging (including the Visitor Accommodations use category); (3) Office and Educational (including the Offices, Health Care Facilities, Educational Facilities, and Government Facilities use categories); (4) Retail and Consumer (including Alcoholic Beverage Production, Eating Establishments, Indoor Recreation, and Retail Sales and Services use categories and Light Manufacturing in the Creative Maker District).
In a mixed-use development, no single use group shall make up more than 75% of the total gross floor area of the development, and all uses are functionally integrated and share vehicular use areas, ingress and egress, and pedestrian access.
Section III. Effective date.
This ordinance becomes effective immediately.
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:
Approved as to form:
Kathleen Dooley, City Attorney
***************
Clerk’s Certificate
Date Ordinance 20- Page 7
I, the undersigned, certify that I am Clerk of Council of the City of Fredericksburg, Virginia, and that the foregoing is a true copy of Ordinance No. 20- duly adopted at a meeting of the City Council meeting held Date, 2020 at which a quorum was present and voted.
Tonya B. Lacey, CMC Clerk of Council MOTION: DRAFT [Date] Regular Meeting SECOND: Ordinance No. 20-__
RE: Amending the Unified Development Ordinance §72-32.2, Commercial Downtown District, §72-40.2, Use Table, §72-41.2 Institutional Uses, §72-53.1 Off-Street Parking and Loading, and §72-84 Definitions, to Modify the Commercial Downtown (CD) Zoning District Regulations to Permit Additional Project-Based Residential Density, Clarify Rules for Mixed-Use Projects, and Update Permitted Uses.
ACTION: APPROVED: Ayes: 0; Nays: 0
FIRST READ:______SECOND READ:______
Section I. Introduction.
The purpose of these amendments is to update Unified Development Ordinance regulations for the Commercial Downtown (CD) Zoning District, consistent with the policies set forth in the Area 7 Downtown Small Area Plan.
The amendments will permit additional project-based residential density to encourage adaptive reuse of historic structures and compatible infill development within the Old and Historic Fredericksburg Overlay District and adjust off-street parking requirements to mitigate potential impacts from increased residential development. They will also update the mixed-use regulations within the CD zoning district to clarify the requirements and promote active uses in the Retail Priority Area. Finally, this ordinance will better define and expand the types of active retail and entertainment uses that are permitted district-wide.
The City Council adopted a resolution to initiate this text amendment at its meeting on October 13, 2020. The Planning Commission held its public hearing on the amendment on ______, after which it voted to recommend the amendment to the City Council. The City Council held its public hearing on this amendment on ______.
In adopting this ordinance, the City Council has considered the factors listed in Code of Virginia § 15.2-2284. The City Council has determined that public necessity, convenience, general welfare, and good zoning practice favor the amendments.
Section II. City Code Amendment.
1. Article 72-3, Zoning Districts, Section 72-32.2, Commercial-Downtown District, of the Fredericksburg City Code, is hereby amended to add the underlined language and delete the language shown in strikethrough as follows: Date Ordinance 20-__ Page 2
§ 72-32.2 Commercial – Downtown District
[Subsection A is not amended]
B. Dimensional standards. Residential Single- family attached or Standard detached Multifamily Mixed-Use Nonresidential
Residential Density, 12 single-family 18 units per acre 24 units per acre N/A Maximum by Right attached or detached generally; 36 units by right units per per acre within the acre HFD by right or 36 by special use permit
Residential Density by N/A N/A 36 Units per acre N/A Special Use Permit outside the HFD
Residential Density by City Council may approve additional residential density by special use permit subject to Special Use Permit within the requirements of subsection C, Performance Criteria for Residential Projects. the HFD
Nonresidential FAR, N/A N/A 3.0 2.5 Maximum
Lot Area, Minimum Commercial lot areas shall generally conform to the areas of existing lots in the (square feet) commercial portions of the HFD Overlay District; otherwise, none
Lot Width, Minimum None (feet)
Front Setback, Minimum Conform to the front yard setbacks of adjacent structures (feet)
Side Setback, Minimum 15 when adjacent to a residential district; otherwise, none (feet)
Rear Setback, Minimum 25 when adjacent to a residential district; otherwise, none (feet)
Open Space Set-Aside, None Minimum (%)
Height, Maximum (feet) 50 50 50
C. Performance Criteria for Residential Projects. Any residential development in the Old and Historic Fredericksburg Overlay District that requires a special use permit shall be subject to the following performance criteria: Date Ordinance 20-__ Page 3
(1) If a proposed development is located in the “Retail Priority Area” as described in the Area 7 Downtown Plan then it shall be a mixed-use development in accordance with subsection D below. (2) The City Council shall consider, in addition to other relevant factors, whether the proposed development includes appropriate provisions for archaeology, historic interpretation, or enhanced open space.
D. Mixed-use regulations. (1) At least 30% of the gross floor area of the ground floor of a mixed-use structure shall be devoted to a commercial use or uses; except this number is reduced to 15% for a mixed-use structure located in the one-hundred-year floodplain. For structures with a front or side façade on William or Caroline Street, the minimum commercial use requirement shall be met by one or more retail sales, eating, or personal services establishments uses. The gross ground-floor area devoted to a commercial use or uses shall not be included in the determination of the structure's floor area ratio. (2) At least 25% of the total gross floor area of a mixed-use structure, or of all structures on a mixed-use site, shall be devoted to either residential or nonresidential uses. This requirement, however, does not apply to a mixed-use structure that includes a residential use, with a residential density of 24 units per acre or less.
(1) A mixed-use structure, or the combination of structures collectively situated on a mixed-use site, shall meet the definition of a mixed-use development set forth in § 72-84 of this code. (2) Within the “Retail Priority Area” established in the Area 7 Downtown Small Area Plan (fronting on Caroline Street between Amelia Street and Wolfe Street, or fronting on William Street between Caroline Street and Charles Street), at least 30% of the gross floor area of the ground floor of (1) a mixed-use structure, or (2) all structures on a mixed-use site that front on these streets, shall consist of uses in the Retail and Consumer use group, as defined in § 72-84 of this code.
2. Article 72-4, Use Standards, Sections 72-40.2, Use Table, and 72-41.2 Institutional uses, are hereby amended to add the underlined language and delete the language shown in strikethrough as follows:
§ 72-40.2 Use Table. Additional Use Category Use Type C-D Requirements Institutional Uses Educational Vocational or Trade School • P Facilities Institutions Assembly Hall P Auditorium, Conference, and Convention S § 72-41.2A Center Commercial Uses Date Ordinance 20-__ Page 4
Animal Care Veterinary Clinic S P § 72-41.3B Recreation, Indoor Recreation, Indoor S P Retail Sales and Historic Dependency Limited Office/Retail S P § 72-41.3K Services
§ 72-41.2 Institutional uses. A. Auditorium, Conference and Convention center (new). Auditoriums, Conference and Convention centers shall comply with the following standards: (1) The parcel or site shall have an area of at least five acres. (2) The building shall be located at least 500 feet from any R-2, R-4, or R-8 Residential Zoning District. (3) Dining and banquet facilities may be provided for employees, trainees, and conferees, provided the gross floor area devoted to such facilities does not exceed 50% of the total floor area of the principal building. (4) On-site recreational facilities may be provided for use by employees, trainees, or conferees.
3. Article 72-5, Development Standards, Section 72-53.1 Off-Street Parking and Loading, is hereby amended to add the underlined language and delete the language shown in strikethrough as follows:
[Subsection A is not amended]
B. Applicability.
(1) General. These off-street parking and loading standards shall apply with respect to the use of land, buildings and structures within the City.
(2) Exemptions. The following activities are exempt from the requirements of this § 72-53.1: (a) Re-striping an existing parking lot, which does not create a deficit in the number of required parking spaces, or other nonconformity with the requirements of this § 72-53.1; (b) Rehabilitation or re-use of an historic building; (c) A lot of record, vacant or otherwise, that existed on or before April 25, 1984, and has a residential zoning designation on the Zoning Map; (d) On-street parking that directly abuts a lot may be credited once to the off-street parking requirements for the abutting lot, except that no such credit may be applied to the off-street parking requirements for residential portions of mixed-use developments in the HFD. The Zoning Administrator shall maintain a record of all on-street parking spaces that have been credited towards any particular lot; and (e) Changes in use shall be exempted from the requirement to provide additional on-site parking spaces beyond those that existed prior to the change in use.
§ 72-53.1C(2) Minimum Off-Street Parking Standards Date Ordinance 20-__ Page 5
Use Category Use Type Minimum Number of PS
Institutions Assembly Hall 1 per every 400 sf
Auditorium, Conference and Convention center 1 per every 400 sf
4. Article 72-8, Definitions and Interpretations, Section 72-84, Definitions, is hereby amended to add the underlined language and delete the language shown in strikethrough as follows:
§ 72-84 Definitions
AUDITORIUMASSEMBLY HALL A building or structure designed or intended for use for spectator sports, entertainment events, expositions, conferences, seminars, product displays, recreation activities, wedding venues or receptions, and other public gatherings, all occurring inside a structure typically limited to a capacity of fewer than 500 300 or fewer seats occupants, along with accessory functions including temporary outdoor displays, and food and beverage preparation and service for on- premises consumption.
CONVENTION CENTER A facility designed to accommodate 500 300 or more persons and used for conventions, conferences, seminars, product displays, recreation activities, and entertainment functions, along with accessory functions including temporary outdoor displays, and food and beverage preparation and service for on-premise consumption. Similar structures with a capacity of less than 500 300 people are assembly hall auditorium or conference center uses.
RECREATION, INDOOR A private indoor (entirely within an enclosed structure) use providing for sport and recreation activities that are operated or carried on primarily for financial gain. Examples of indoor commercial recreation uses include, but are not limited to, fitness centers, bowling alleys, dancehalls, skating rinks, indoor commercial swimming pools, and racquet and tennis club facilities (indoor). MIXED-USE DEVELOPMENT
A tract of land or structure developed for two or more different uses, such as, but not limited to, residential, office, retail, institutional, public, or entertainment. Such uses are functionally integrated and share vehicular use areas, ingress/egress, and pedestrian Date Ordinance 20-__ Page 6
access.use groups from the following list: (1) Residential (including all Residential use categories); (2) Lodging (including the Visitor Accommodations use category); (3) Office and Educational (including the Offices, Health Care Facilities, Educational Facilities, and Government Facilities use categories); (4) Retail and Consumer (including Alcoholic Beverage Production, Eating Establishments, Indoor Recreation, and Retail Sales and Services use categories and Light Manufacturing in the Creative Maker District).
In a mixed-use development, no single use group shall make up more than 75% of the total gross floor area of the development, and all uses are functionally integrated and share vehicular use areas, ingress and egress, and pedestrian access.
Section III. Effective date.
This ordinance becomes effective immediately.
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:
Approved as to form:
______Kathleen Dooley, City Attorney
***************
Clerk’s Certificate Date Ordinance 20-__ Page 7
I, the undersigned, certify that I am Clerk of Council of the City of Fredericksburg, Virginia, and that the foregoing is a true copy of Ordinance No. 20- duly adopted at a meeting of the City Council meeting held Date, 2020 at which a quorum was present and voted.
______Tonya B. Lacey, CMC Clerk of Council PLANNINGCOMMISSION MINUTES November 18, 2020 City of Fredericksburg 7:30 p.m. ELECTRONICMEETING COUNCIL CHAMBERS, CITYHALL Community Planning &Building I
You may view and listen to the meeting in its entirety by going to the Planning Commission page on the City’s website: https://amsva.wistia.com/medias/urchsrllec The Agenda, Staff Report, Applications and Supporting Documents are also available on the Planning Commission page.
MEMBERS CITYSTAFF Rene Rodriguez, Chairman (live) Chuck Johnston, Ping & Bldg Dept Director (live) David Durham, Vice-Chairman (electronic) Mike Craig, Senior Planner (live) Kenneth Gantt (live) James Newman, Zoning Administrator (electronic) Chris Hornung (absent) Susanna Finn, Community Dev. Planner (electronic) Adam Lynch (live) Cathy Eckles, Administrative Assistant (live) Tom O’Toole (electronic) Jim Pates, Secretary (electronic)
1. CALLTO ORDER This meeting was held live and electronically by ‘Go to Meeting’ application, pursuant to City Council Ord. 20-05, An Ordinance to Address Continuity of City Government during the Pendency of a Pandemic Disaster.
Members of the public were invited to attend in person with social distancing practices and masks required or access this meeting by public access television Cox Channel 84, Verizon Channel 42, online at www.regionalwebtv.com/fredcc, or Facebook live at www.facebook.com/FXBGgov.
Chairman Rodriguez called the meeting to order at 7:30 p.m. and explained electronic meeting procedures.
2. PLEDGEOF ALLEGIANCE
3. DETERMINATIONOFA QUORUM Mr. Hornung was absent, all other members were present.
4. APPROVALOF AGENDA Mr. Gantt moved for approval of the agenda as submitted. Mr. Durham seconded. Motion passed 6-0-1.
5. APPROVALOF MINUTES October 28, 2020 Mr. Durham motioned to approve the minutes as submitted. Mr. Gantt seconded. Motion passed 6-0-1.
6. DECLARATIONOF CONFLICTOF INTEREST None.
1 was the process established for the Area 7 Plan. He noted the addition of Butler-Brayne Park and Wild Riverfront Park continues the addition of new facilities into the Comprehensive Plan.
Mr. O’Toole asked about Stafford County’s proposed pathway across the Rappahannock River and how City residents would access it. Ms. Finn said the exact location of the Stafford path has not been designated, but it has a plan to do so. The plan proposes that City residents would access it by a suspended pedestrian bridge under 1-95.
Mr. Lynch discussed the Fall Hill neighborhood center and the community’s proximity to many opportunities. He feels that Fall HillAvenue needs some traffic calming. Ms. Finn discussed the Area Plan’s focus on elevating the status of the pedestrian to improve the safety for alternate modes of transportation.
Mr. Lynchdiscussed that Area 2 is the northern terminus of the Gateway Boulevard expansion and asked how this advances the goals of the Comprehensive Plan. Mr. Johnston explained the importance of providing an additional link in the street network serving the City.
Chairman Rodriguez asked about the language in 11(2)-5 regarding reestablishing and applying the Rental Inspection Program to address housing quality asking if it aligned with the wording used in other areas of the City. Ms. Finn noted that it matched the language used in Area 6. He asked if the City is still pursuing a fire station on Cowan Boulevard. Mr. Johnston said it was possible, but unlikely.
Ms. Finn read into the record the comment received from Mr. Maple. Chairman Rodriguez noted that the public hearing would remain open until December 2, 2020 for further time to receive public comments, with the vote planned for that session.
4. Commercial Downtown and Mixed-Use Text Amendment The City of Fredericksburg proposes amendments to §72-32.2, Commercial Downtown District, §72-84 Definitions, §72-53.1 Off-Street Parking and Loading, §72-40.2, Use Table, and §72-41.2 Institutional Uses to update residential density, mixed-use regulations, and permitted uses as part of the implementation of the Area 7 Downtown Small Area Plan.
Mr. Craig reviewed the staff report with a power point presentation (Att. 6) and suggested that a vote on this matter be taken at the December 2, 2020 Planning Commission meeting.
Mr. Pates suggested this matter be deferred for a work session at a later date. Mr. Craig said agreed. The item was deferred to a work session on December 2, 2020, before the regular session.
Mr. Durham questioned staff why Sophia Street was not identified as a retail priority area and discussed 11(7)-2 of the Comprehensive Plan. He noted that many of the Caroline Street lots run all the way to Sophia Street and believes this makes them linked. Mr. Durham said that a lot of the problems with excess parking manifested itself in the construction of structures along Sophia Street. He feels some of the potential infill would be along Sophia Street yet the discussion is limited to retail priority area of just William Street and Caroline Street. Mr. Durham asked if staff has a sense of the current usage of the upper floors in the retail priority area and if staff could discuss the expected impacts on development and adaptive reuse of the upper floors. Mr. Craig said staff will do a visual survey, but knows they are underutilized and will discuss the expected impacts at another meeting.
8. GENERALPUBLICCOMMENT None.
6 9. OTHER BUSINESS A. Planning Commissioner Comments Mr. Lynch expressed his pleasure of serving on this Commission.
B. Fredericksburg Boards & Commissions Racial Equity Feedback Angela Freeman, the Fredericksburg Diversity, Equity, and Economic Advancement Officer, discussed the purpose of the Racial Equity Feedback request and reviewed the seven questions presented to the City’s Boards and Commissions Members (Att. 7). Discussion ensued between Commission members who decided to collectively participate and deferred further discussion on this matter until the December 2, 2020 work session.
C. Discussion of retail uses and the concept for the Neighborhood Commercial / Residential districts. Due to the lateness of the hour, Mr. Johnston asked to defer this matter for further discussion at the December 2, 2020 work session.
D. Transmission to City Council of FY20Annual Land Use Report and FY21CIP recommendations at a joint Council/Commission Work Session on December 8 Due to the lateness of the hour, Mr. Johnston asked to defer this matter for further discussion at the December 2, 2020 work session.
E. Planning Director Comments Mr. Johnston discussed setting a work session on December 2, 2020 at 6:00 p.m. when the Commissioners will discuss: 1. Racial Equity Feedback Questionnaire; 2. Proposed Amendments regarding Commercial Downtown and Mixed-Use Text Amendment; and 3. Annual Land Use Report and CIPrecommendations.
The regular Planning Commission meeting will follow with discussion and potential voting on: 1. Royal Farms Special Use and Special Exception; 2. Area 2 Fall HillArea Plan; and 3. Commercial Downtown and Mixed Use Text Amendment.
Mr. Johnston said there would also be a proposed policy to implement the recently adopted Ordinance extending the virtual meeting participation allowances. He reviewed the current policies. Discussion ensued about whether the two remote participation allowance would continue once the pandemic has expired. Mr. Johnston said he will check with the City Attorney about whether that is a state requirement or a local decision. Chairman Rodriguez asked for the Ordinance and proposed policy be forwarded to the Commission.
Mr. Johnston noted if there is still time left on December 2, there could be discussion on the issue retail uses and Neighborhood Commercial / Residential District.
10. ADJOURNMENT There being no further items to be discussed, the Planning Commission meeting adjourned at 10:32 p.m.
Next meeting is December 2, 2020.
Rene Rodriguez, Chairman
7 Public Hearing 12/08/20
HON. MARY KATHERINE GREENLAW, MAYOR CITY OF FREDERICKSBURG, VIRGINIA HON. C HARLIE L. FRYE, JR., VICE -MAYOR, WARD FOUR CITY COUNCIL HON. KERRY P. DEVINE, AT-LARGE HON. MATTHEW J. KELLY, AT-LARGE HON. JASON N. GRAHAM, WARD ONE HON. WILLIAM C. WITHERS, JR., WARD TWO HON. DR. TIMOTHY P. DUFFY, WARD THREE Council Chambers, 715 Princess Anne Street Fredericksburg, Virginia 22401
December 8, 2020
The Council of the City of Fredericksburg, Virginia, held a public hearing on
Tuesday, December 8, 2020, beginning at 7:54 p.m. using electronic communication through
GoToMeeting pursuant to and in compliance with the City Council Ordinance 20-05, an ordinance to address Continuity of City Government during the pendency of a pandemic disaster.
City Council Present. Mayor Mary Katherine Greenlaw. Vice-Mayor Charlie L.
Frye, Jr., Council members Kerry P. Devine, Dr. Timothy P. Duffy, Jason N. Graham,
Matthew J. Kelly and William C. Withers, Jr.
Also Present. City Manager Timothy P. Baroody, Assistant City Manager Mark
Whitley, City Attorney Kathleen Dooley, Assistant City Attorney Dori Martin, Community
Planning and Building Services Director Charles Johnston, Community Development
Planner Susanna Finn, Zoning Administrator James Newman, Finance Director Robyn
Shugart, Fire Chief Mike Jones, Budget Manager Brenna Erford and Clerk of Council Tonya
B. Lacey.
Notice of Public Hearings (D20-__ thru D20-__). The Clerk read the notice of the public hearings as they appeared in the local newspaper, the purpose being to solicit citizen input.
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Brompton Community School LLC Requests a Special Use Permit
to Permit an Elementary School at 123 Lee Drive/GPIN 7778 (D20-__). 4
speakers. Zoning Administrator Newman presented a Power Point presentation, and he gave
an overview of the school, the location, property information, structure, required building
changes, review requirements, Planning Commission recommendation, conditions,
conclusion and staff recommendation.
Councilor Kelly expressed his concern that Lee Drive had become a pass through.
He said the Battlefield was a unique and important part of the City.
There was some discussion about security and capacity of the school during times when there are programs and families may attend.
Amber Dawson, 905 Brompton Street, clarified that there would be cameras for security because the students would be outside 60% of the time and she added that in order to address capacity, they would stagger grades during programs and/or use outdoor space.
David and Lynn Pompilio (D20-__), 3 Kinloch Circle, stated that the City Council should not approve the Special Use Permit for a school at 123 Lee Drive. The Pompilio’s said this would be an additional taxpayer cost and he expressed concern that the school
would not accept disabled children. See D20-__ for more information.
Scott and Christy DeHaven (D20-__), 221 Braehead Drive, said there were several questions and concerns that needed to be answered/adjudicated prior to the vote being taken. They said there needed to be an emergency access to the school ground from Lee
Drive, where would the students be dropped off, and would the school require future buildings to support bathrooms, gymnasium, cafeterias, sport fields. The DeHavens also suggested provisions be put in place that would not allow expansions of the property so that the historic integrity was not compromised. The also requested the application be updated
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Identification Number (GPIN), and their mailing address. See D20-__ for more information.
Stacy Howard (D20-__), 205 Braehead Drive, expressed concern that traffic would be routed to the school via Lee Drive instead of through the Industrial Park. Stacey Howard also asked the Council to encourage the Fredericksburg and Spotsylvania National Military
Park to immediately implement their authority to make Lee Drive a one-way route to properly address the safety concerns due to increased traffic in order to return this corridor to a scenic drive. See D20-__ for more information.
Council Duffy stated that because of comments that some neighbors were caught off guard he suggested postponing this item until a greater dialog could happen with the community.
Ms. Dawson said they had approval to widen the driveway and they can use Lee
Drive for emergencies vehicles only. The address for the school to use would be 490
Central Road so that traffic would not use Lee Drive. She said students would be dropped off at the end of the driveway. Ms. Dawson clarified and said the school would accept student with disabilities and she would be happy to meet with Braehead neighborhood.
Mayor Greenlaw closed the public hearing but kept the comment period open until
January 12, 2021.
Sumner Partners LLC, Request a Special Use Permit to establish a
5,154 Square Foot Royal Farms Convenience Store with Gasoline Sales with Eight Pump Stations at 1315 Alum Springs Road/GPINs 7779-70-
2419. 7779-70-2391 (D20-__).
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Sumner Partners, LLC, Requests a Special Exception to have
Parking in Excess of 175% of the Minimum Requirement (D20-__).
Staff briefed the Council that Sumner Partners applications was still before the
Planning Commission for review and consideration and would come to the Council in early
2021 for a full public hearing once the Planning Commission considers and makes a
recommendation.
John Kakavoyannis (D20-__), 1207 Saunders Drive, expressed his concern
regarding the proposed Royal Farm convenience store at the intersection of Alum Springs
Road, Blue and Gray Parkway and Lafayette Boulevard. He was concerned that the traffic
would create a serious safety hazard to pedestrians and bicyclist on the VCR trail. See D20-
__ for more information.
The Council had some discussion regarding the trail system and how they were being
affected by growth in the area. The Council also added that the developer needed to contact
residents so that they could have more of a say in the project.
Area 2, Fall Hill Small Area Plan (D20-__). Community Development
Planner Finn explained that the Planning Commission also deferred voting on this item and
planned to address it in early January. Staff would bring this item back to Council after
Planning Commissions makes a recommendation.
Adjourned. There being no more speakers to come before the Council at this
time, Mayor Greenlaw declared the hearing officially adjourned at 8:42 p.m.
Mary Katherine Greenlaw, Mayor
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Public Hearing 12/08/20
Tonya B. Lacey, Clerk of Council, CMC
20801
Regular Session 12/08/20
HON. MARY KATHERINE GREENLAW, MAYOR HON. CHARLIE L. FRYE, JR., VICE -MAYOR, WARD FOUR CITY OF FREDERICKSBURG, VIRGINIA HON. KERRY P. DEVINE, AT-LARGE CITY COUNCIL HON. MATTHEW J. KELLY, AT-LARGE HON. JASON N. GRAHAM, WARD ONE HON. WILLIAM C. WITHERS, JR., WARD TWO HON. DR. TIMOTHY P. DUFFY, WARD THREE Council Chambers, 715 Princess Anne Street Fredericksburg, Virginia 22401
December 8, 2020
The Council of the City of Fredericksburg, Virginia, held a regular session on
Tuesday, December 8, 2020, beginning at 7:30 p.m. using electronic communication through
GoToMeeting pursuant to and in compliance with the City Council Ordinance 20-05, an
ordinance to address Continuity of City Government during the pendency of a pandemic
disaster.
City Council Present. Mayor Mary Katherine Greenlaw. Vice-Mayor Charlie L.
Frye, Jr., Council members Kerry P. Devine, Dr. Timothy P. Duffy, Jason N. Graham,
Matthew J. Kelly and William C. Withers, Jr..
Also Present. City Manager Timothy P. Baroody, Assistant City Manager Mark
Whitley, City Attorney Kathleen Dooley, Assistant City Attorney Dori Martin, Community
Planning and Building Services Director Charles Johnston, Community Development Planner
Susanna Finn, Zoning Administrator James Newman, Finance Director Robyn Shugart, Fire
Chief Mike Jones, Budget Manager Brenna Erford and Clerk of Council Tonya B. Lacey.
Opening Prayer and Pledge of Allegiance. Council was led in prayer by
Councilor Matthew J. Kelly, followed by the Pledge of Allegiance led by Mayor Mary
Katherine Greenlaw.
Comprehensive Annual Financial Report (CAFR). Assistant City
Manager Whitley noted that this had been an extremely busy year for finance. Finance was a
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Regular Session 12/08/20
key player in three major software conversions. The CARES Act was a project, trying to be sure all the money was pushed out. The finance team had three bond refunds this year and he thanked them for their hard work.
Finance Director Shugart thanked the City staff, because the data in the CAFR was the result of all staff’s work. She also thanked the finance team for their dedication and she thanked Dave MacIndoe the Assistant Director who retired earlier this year after 30 years of service. He was the lead in the CAFR work. She noted that they hired Richard Lawrence as the Assistant Director.
Mr. Andrew Grossnickle with Robinson, Farmer, Cox and Associates reviewed the financial results of the audit with the Council. He said the 2020 audit had an unmodified
independent auditors report. He said there were no material weaknesses and no compliance
problems. He also reported that there were no material weaknesses or compliance problems
in the major federal programs. Mr. Grossnickle also reviewed several of the revenue funds
with the Council.
Councilor Withers said it was important to let the citizens know about the shortfalls
in the revenue and how management did a good job of keeping spending down.
Mayor Greenlaw gave credit to staff, that the City was as financially sound as it was.
COVID-19 (Coronavirus) Update. Chief Jones reported that the COVID-19
cases were surging nationally, including in the Commonwealth of Virginia. Hospitalizations
increased, intensive care unit (ICU) beds were getting closed to being filled. He said the City
was holding and had no new cases in the last week.
In the Rappahannock Area District there were 796 new cases, two deaths and the
positivity rate was at 11.9%. Chief Jones reported that 435 were in ICU and over 200 were on
ventilators. The State’s positivity rate was 10.9%.
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Regular Session 12/08/20
Chief Jones urged residents to stay home if they were sick, stay within their family unit and use good handwashing.
Consent Agenda Accepted for Transmittal as Recommended (D20-
__ thru D20-__). Councilor Devine moved approval of the City Manager’s consent
agenda; motion was seconded by Councilor Kelly and passed by the following recorded votes.
Ayes (7). Councilors Greenlaw, Frye, Devine, Duffy, Graham, Kelly, Withers. Nays (0).
• Resolution 20-88, Declaring the Official Intent to Reimburse for Capital
Expenditures Related to the Acquisition of Public Works Equipment (D20-__).
• Resolution 20-89, First Read, Amending the Fiscal Year 2021 Budget to
Appropriate Carryover Project for FREDericksburg Regional Transit
• Resolution 20-90, Approving the Community Development Block Grant 2019-
2020 Annual Action Plan Substantial Amendments to Incorporate CDBG-CV
Funds (D20-__).
• Transmittal of the 2020 General Assembly Fall Special Session Legislative
Summary (D20-__).
• Transmittal of a Status Update from Police Executive Research Forum (D20-__).
• Transmittal of Board and Commissions Minutes
o Architectural Review Board – July 13, 2020 (D20-__).
o Architectural Review Board – August 10, 2020 (D20-__).
o Board of Zoning Appeals – February 25, 2019 (D20-__).
o Board of Zoning Appeals – May 20, 2019 (D20-__).
o Board of Zoning Appeals – July 15, 2019 (D20-__).
o Board of Zoning Appeals – August 19, 2019 (D20-__).
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Regular Session 12/08/20
o Clean and Green Commission – May 4, 2020 (D20-__).
o Memorials Advisory Commission – February 20, 2020 (D20-__).
o Recreation Commission – October 15, 2020 (D20-__). Public Hearing. The regular session was recessed in order to conduct scheduled
public hearings and immediately reconvened upon their conclusion.
Citizen Comment. The following comments were submitted to be read during the citizen comment portion of this evening’s meeting.
Shane Riordan (D20-__), St. George’s Church, spoke about climate change and urged the Council to set its priorities for the next three years. He also applauded the City for its forward thinking and its resolve to power all municipal operation with 100% renewable energy by 2035 and to power the entire city with 100% renewable energy sources no later
than 2050. See D20-__, for more information.
Jessica Kujala (D20-__), 1508 Winchester Street, spoke about the safety of the
roads. She said Fredericksburg’s roads were not bike friendly. She suggested all-way stop
signs on the corners of Washington Avenue and Maury Street to prevent so much confusion
at the crosswalk. See D20-__, for more information.
Seth Casana (D20-__). 1305 Princess Anne Street, spoke in support of Fall Hill
Avenue becoming a two-way street between Washington Avenue and James Monroe High
School. He said the current one-way traffic patter presents unnecessary hazards for bikers.
See D20-__ for more information.
Anne Little (D20-__), 726 William Street, urged the City to finish the conversion of
Fall Hill, Washington Avenue and Maury Streets to two way traffic. She said this would slow
traffic and make the area safer for residents and enable bicycles to use the streets safely. See
D20-__ for more information.
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Regular Session 12/08/20
Winston Michael Ray (D20-__), Invited the Council to Hurkamp Park on Saturday
December 2, 2020 to an event that would replace America’s Civil Rights Era with the
Worldwide $ilver Rights Era. He said this $ilver Rights Era would generate sales to take care
of America’s poor and the struggling middle class families financial needs during the
pandemic. See D20-__ for more information.
Council Agenda Presented. The following items were presented to Council
for discussion.
7A. Washington and Fall Hill Avenues – Councilor Withers
7B. Fredericksburg Christmas Parade – Councilor Devine
7C. Gun Giveback – Councilor Frye
Washington and Fall Hill Avenues – Councilor Withers said there was no
question that two way traffic was a traffic calming measure and he wanted to know where
staff was with the project and what would it take to do the conversion.
Mr. Baroody said staff supports the transition and it was important work but he asked
for a little more time.
Councilor Kelly noted that the Council slowed this project down, but added that it
was important in the residential sections.
Councilor Duffy expressed his eagerness of working with the City Council, Dr. Catlett
and Dr. Eberhardt from the schools.
Fredericksburg Christmas Parade – Councilor Devine gave the staff a shout
out for keeping the Christmas parade tradition going. She gave a lot of credit to the developing, creating and implementing a new idea. She thanked everyone who worked hard in these difficult circumstances to try to bring the Christmas spirit to many. She said it was
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Regular Session 12/08/20
well received by those who were able to attend and she acknowledged there was disappointment that not everyone could attend.
Councilor Frye said he noticed a number of senior citizen that were able to attend the parade because they could stay in the car and keep warm.
Councilor Graham thanked the Parks and Recreation Department for all their hard work and he gave thanks to the Police Department and all the first responders for keeping the traffic orderly.
Gun Giveback – Councilor Frye announced that on January 23 from 10:00 am to
2:00 p.m. the 7th Annual Gun Giveback would be taking place at the Fredericksburg Police
Department.
Councilor Duffy shared his appreciation for the efforts of Vice-Mayor Frye in
collecting the unwanted guns. He spoke of how gun violence destructs people and he
encouraged people to get involved in supporting and mentoring children in the community.
Adoption of Minutes. Councilor Graham moved approval of the November 24,
2020 Public Hearing and Regular Session minutes; motion was seconded by Councilor Frye and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Frye, Devine,
Duffy, Graham, Kelly, Withers. Nays (0).
Parking Advisory Committee – Suzy Stone. Councilor Duffy moved
approval of appointing Suzy Stone as the Economic Development Authority representative
on the Parking Advisory Committee; motion was seconded by Councilor Devine and passed
by the following recorded votes. Ayes (7). Councilors Greenlaw, Frye, Devine, Duffy,
Graham, Kelly, Withers. Nays (0).
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Regular Session 12/08/20
Architectural Review Board – Jon Gerlach, Helen Ross. Councilor
Devine moved approval of appointing Jon Gerlach and Helen Ross to the Architectural
Review Board; motion was seconded by Councilor Graham and passed by the following
recorded votes. Ayes (7). Councilors Greenlaw, Frye, Devine, Duffy, Graham, Kelly,
Withers. Nays (0).
Resolution 20-91, First Read Approved, Amending the Fiscal Year
2021 Budget to Appropriate Additional CDBG-CV Funds (D20-__). After a
brief presentation from staff, Councilor Withers made a motion to approve Resolution 20-91,
on first read, amending the Fiscal Year 2021 budget to appropriate additional CDBG-CV
Funds; motion was seconded by Councilor Devine and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Frye, Devine, Duffy, Graham, Kelly, Withers. Nays
(0).
Resolution 20-91, Second Read Approved, Amending the Fiscal
Year 2021 Budget to Appropriate Additional CDBG-CV Funds (D20-__).
Councilor Graham made a motion to approve Resolution 20-91, on second read, amending the Fiscal Year 2021 budget to appropriate additional CDBG-CV Funds; motion was seconded by Councilor Withers and passed by the following recorded votes. Ayes (7).
Councilors Greenlaw, Frye, Devine, Duffy, Graham, Kelly, Withers. Nays (0).
Resolution 20-92, Approved, Supporting a Virginia Scenic
Designation of the Lower Rappahannock River (D20-__). Councilor Devine
gave a brief presentation and she made a motion to approve Resolution 20-92, supporting a
Virginia Scenic Designation of the lower Rappahannock River; motion was seconded by
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Regular Session 12/08/20
Councilor Graham passed by the following recorded votes. Ayes (7). Councilors Greenlaw,
Frye, Devine, Duffy, Graham, Kelly, Withers. Nays (0).
Resolution 20-93, First Read Approved, Amending the Fiscal Year
2021 Budget to Appropriate Funds for Additional Public Safety
Compensation (D20-__ thru D20-__). Assistant City Manager Whitley presented this item and the Council showed a strong support in appropriating the additional funds for
public safety. The Council spoke of the difficult and extraordinary times they have had to
endure this year and how deserving they were of receiving this compensation.
Councilor Kelly made a motion to approve Resolution 20-93, on first read, amending
the Fiscal Year 2021 budget to appropriate funds for additional public safety compensation;
motion was seconded by Councilor Graham and passed by the following recorded votes.
Ayes (7). Councilors Greenlaw, Frye, Devine, Duffy, Graham, Kelly, Withers. Nays (0).
Resolution 20-93, Second Read Approved, Amending the Fiscal
Year 2021 Budget to Appropriate Funds for Additional Public Safety
Compensation. Councilor Kelly made a motion to approve Resolution 20-93, on second
read, amending the Fiscal Year 2021 budget to appropriate funds for additional public safety
compensation; motion was seconded by Councilor Withers and passed by the following
recorded votes. Ayes (7). Councilors Greenlaw, Frye, Devine, Duffy, Graham, Kelly,
Withers. Nays (0).
Resolution 20-94, Approved, Approving the Legislative Agenda for
the 2021 General Assembly Session (D20-__). After staff presentation Councilor
Devine moved to approved Resolution 20-94, approving the Legislative Agenda for the 2021
General Assembly Session; motion was seconded by Councilor Graham and passed by the
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Regular Session 12/08/20
following recorded votes. Ayes (7). Councilors Greenlaw, Frye, Devine, Duffy, Graham,
Kelly, Withers. Nays (0).
City Manager’s Report and Council Calendar (D20-__ thru D20-
__). City Manager Baroody directed the Council’s attention to the Manager’s Update:
Christmas Parade 2020, Holiday Video, Love Sign, Drive-In Bingo Night, Drive-In Holiday
Movie Series, First Day Hike, Riverfront Park to be Fredericksburg’s First “Smart Park”, Fall
Leaf Collection, COVID-19 (Coronavirus), Chatham Bridge Closure, Upcoming Council
Meetings, Winter Programs and Fred Focus.
Adjournment. There being no further business to come before the Council at this time, Mayor Greenlaw declared the meeting officially adjourned at 9:57 a.m.
Mary Katherine Greenlaw, Mayor
Tonya B. Lacey, Clerk of Council, MMC
20807
ITEM #10A
MEMORANDUM
TO: Mayor Greenlaw and City Council FROM: Tonya B. Lacey, Clerk of Council DATE: January 7, 2021 SUBJECT: Memorials Advisory Commission Appointments
BACKGROUND Currently, there are two members of the Memorials Commission that are up for reappointment Mr. Jervis Hairston and Mr. John Lyles. Both are seeking reappointment to the Commission.
The Commission also has two other vacancies that need to be filled and we are currently taking applications for those vacancies.
RECOMMENDATION At the January 12, regular session, Council is requested to make two reappointments, Jervis Hairston and John Lyles to the Memorials Advisory Commission. The reappointment applications are attached for your review and consideration.
Attachments: Applications ITEM #11A
MEMORANDUM
TO: Timothy J. Baroody, City Manager FROM: Mike Craig, Senior Planner, and James Newman, Zoning Administrator DATE: January 6, 2021 for the January 12th City Council Meeting RE: Special Use Permit for a School in the R-2 Zoning District at 123 Lee Drive
Issue Should the City Council approve of a Special Use Permit for a School in the R-2 Zoning District at 123 Lee Drive?
123 Lee Drive (parcel containing Braehead Manor for proposed Brompton School) outlined in red, and subject of this SUP request. 490 Central Drive (parcel containing existing parking lot) outlined in green, not included in area subject to this request.
RECOMMENDATION Approve the special use permit with the following recommended conditions.
CONDITIONS 1. 490 Central Road shall be the primary access point, and shall be the business address for the school. Lee Drive is to be used for emergency vehicles and disabled persons only. 2. The use is permitted while the use and property are in compliance with the easement held by the Virginia Department of Historic Resources. Failure to comply with the easement will result in revocation of this special use permit.
3. No signage (other than signage necessary for traffic management) shall be placed on the Lee Drive access. 4. The applicant shall complete a Fire Service Plan, to be approved by the Fire Marshal and National Park Service prior to the commencement of the use on-site. 5. Any additions to the 1859 Braehead Manor historic structure, construction of new buildings, or substantial modifications of the grounds at 123 Lee Drive shall require an amendment to this special use permit in accordance with § 72-22.6 Special Use Permits. The construction of improvements required by the Fire Service Plan shall not require an amended special use permit. 6. The use is permitted only so long as it continues and is not discontinued for more than 24 months. City Code Section 72-22.6.E.1 states that all Special Use Permits shall commence within two years of approval of the permit.
Condition one is changed since Council public hearing and Planning Commission action to specifically state that, in addition to access being allowed only via Central Road, ‘490 Central Road’ address will be the address of the use so that GPS and other electronic mapping for the property would direct drivers to a Central Road route. However, as there is no public trash service routes on Central Road, trash pick-up will remain on Lee Drive, as currently occurs.
GENERAL BACKGROUND Brompton Community School, LLC proposes to operate a school at 123 Lee Drive (Braehead Manor) in the R-2 Zoning Districts. Operating a school in the R-2 Zoning District requires a Special Use Permit. The school would teach Kindergarten through 8th grade with approximately 116 students and staff.
123 Lee Drive is an 18.85-acre property adjacent to the Fredericksburg National Battlefield. The property generally slopes from Lee Drive down toward the Battlefield Industrial Park and is wooded. The school would operate from Braehead Manor, which is an historic home built in 1859. Per the applicant, the structure is two stories in height with an additional basement level. The basement and first floor are each 2,123 sq. ft., and the second floor area is 1,256 sq. ft, for a total of 5,502 sq. ft. Several minor outbuildings surround the main structure.
In 2013 and 2014 Council approved Special Use Permits for the property. These permitted the home to be used as a Bed and Breakfast Inn and an events center. Per the Commissioner of the Revenue, the Bed and Breakfast and events center uses ceased operation as of November 1, 2018. Therefore the Special Use Permits expired on November 1, 2020.
A 50-space parking lot and vehicular and pedestrian access way from Central Road were developed through an adjoining parcel at 490 Central Road as part of those projects. The 490 Central Road parcel is zoned I-2, General Industrial and is in the Battlefield Industrial Park. The school would use the parking lot on this parcel and travel way from Central Road as their main access point. Limited access to the 123 Lee Drive parcel is available from Lee Drive through the
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Fredericksburg National Battlefield. Access through from Lee Drive will be limited to disabled persons and emergency vehicles.
The property is historic, but is not within the City’s Old and Historic Overlay District. 123 Lee Drive is the subject of a historic preservation easement administered by the Virginia Department of Historic Resources (VDHR). The easement requires VDHR approval prior to any interior or exterior changes to the building or alterations to the site. The site was previously rehabilitated between 2009-2011 to make it suitable for a residence, with modern electrical, plumbing, and mechanical systems installed.
ELEMENTARY AND MIDDLE SCHOOL Schools are defined in City Code Section 72-84 as: “A public or private school offering general, technical, or alternative instruction at the elementary, middle, and / or high school levels that operates in buildings or structure or on premises on land leased or owned by the education institution for administrative purposes. Such uses include classrooms, vocational training (including that of an industrial nature for instructional purposes only), laboratories, auditoriums, libraries, cafeterias, before and after school care, athletic facilities, dormitories, and other facilities that further the educational mission of the institution.”
PLANNING COMMISSION MEETING – OCTOBER 28, 2020 The Planning Commission held a public hearing on October 28, 2020. At this meeting two public comment letters were read into the record, both in favor of the application. The Commissioners asked a variety of questions: 1. What changes to the building are required by the building code? The applicant will need to install emergency exit signage and lighting; they will need to make improvements to their heating system, and provide improved access for disabled persons. The Building Official has discussed these issues with the applicant and the project architect, but no permits have been officially submitted yet. 2. How is the occupancy limit determined? The occupancy limit is determined by the Virginia Building Code. The Code would allow an occupancy limit of approximately 120 people for this structure, depending on the final layout of the rooms. 3. Are there any changes being made to the site? Internal changes are being made to the property to make it in compliance with the building code. These changes include adding emergency lighting (battery backup) and exit signage (photo luminescent signage), as well as improved access for disabled persons, such as with removable ramps. 4. What agencies govern the operations of private schools? Per the United States Dept. of Education, licensing and accreditation are optional for private schools in Virginia. Licensing is required if the school will have disabled students; the applicant states they do not work with disabled students. The applicant aims to achieve accreditation within 5 years of operating.
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5. What will the utilities impact of the use be? The site utilizes well water, but is connected to the City’s sanitary sewer system for waste disposal. Per the applicant, while the well water is treated and drinkable, potable water will be brought into the site.
PLANNING COMMISSION MEETING – NOVEMBER 18TH 2020 The Planning Commission continued discussion to their Nov. 18th meeting. There was further discussion about Condition #5 and ensuring that the City has a mechanism for input if changes are made to the site. Following discussion, the Commission voted 6-0 (with 1 absent) to recommend approval.
CITY COUNCIL MEETING – DECEMBER 8th, 2020 City Council held a public hearing on December 8th, 2020. At the meeting, there was discussion about the need for dialogue between the applicant and the nearby Braehead Woods neighborhood: 1. Will there be any changes to the site for security? The applicant will be adding security cameras. 2. Concerns about limited space for events In cases where events will exceed the fire and building code capacities, events will be staggered or held outdoors. Council had additional discussion and determined to hold the vote on January 12th, 2021.
PUBLIC COMMENT Five public comment were submitted for this request. Out of those five comments, two were opposed, due to concerns about impacts to infrastructure. Two comments favored having additional educational choice, and there was one comment that had a series of questions about the use.
The applicant met with residents of the Braehead Woods neighborhood on December 16th, 2020. Residents had questions about addressing, trash pickup, and traffic imapcts.
PREVIOUS SPECIAL USE PERMITS Two previous Special Use Permits were approved for this property. On August 13, 2013 Council approved an SUP for a bed-and breakfast, subject to three conditions: 1. The use of the property shall commence within 18 months of adoption of this Resolution. 2. The use is permitted only so long as it continues and is not discontinued for more than two years. 3. Meetings and events shall be limited to 30 or fewer attendees. On January 14th, 2014, City Council approved an SUP for the addition of an outdoor event venue. The application was approved subject to conditions: 1. The use shall be in accordance with the application and supporting materials dated May 31, 2013, and November 1, 2013. 2. Before the outdoor event venue use commences, the applicant shall submit a site plan to the City showing all facilities on the property and the property to be used for off-site
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parking. The plan must identify and appropriately protect any wetlands and RPA area, and include an alternative parking plan that complies with the UDO. 3. The outdoor event venue is permitted only as it is not discontinued for more than two years. 4. Outdoor events are limited to a maximum of 200 attendees. 5. Outdoor events shall comply with the City’s noise ordinance.
SPECIAL USE PERMIT ANALYSIS Special User Permit applications are evaluated according to the criteria contained in the UDO, Section 72-22.6, as follows:
(1) The proposed special use at a specified location shall be:
(a) In harmony with the adopted Comprehensive Plan; The property lies within Land Use Planning Area 9: Braehead / National Park. 123 Lee Drive is listed as a Historic Resource in Table 11-40 and is described as “within the Park boundary is the Braehead Manor, which is privately owned but protected through a preservation easement held by the Virginia Department of Historic Resources” (page 11(9)-1).
The future land use map in the Comprehensive Plan designates this property as Preservation. This category provides for: “Land expected to remain essentially undeveloped has been designated under this general category, which acknowledges existing constraints and limitations of floodplains and certain Chesapeake Bay resource protection areas. Limited development may occur in certain areas, but with severe restrictions.”
Kate Schwartz, Historic Resources Planner, reviewed the application to ensure it meets the goals of the Comprehensive Plan. She stated it meets the goals and policies set forth in Chapter 8 “Historic Preservation” includes a vision for historic preservation in the City of Fredericksburg. The section entitled Managing Change on page 8-3 states: “Since the key to preservation is for buildings to remain in active use, the Fredericksburg review board works with property owners who seek a viable use of their property whether residential, commercial, or otherwise. The City has recognized that the historic parts of the City remain attractive as well as active because they have been adapted to meet changing needs (such as plumbing and air conditioning). Old buildings not adapted to contemporary uses end up abandoned as economically unfeasible….”
The Historic Preservation Goals, Policies, and Initiatives on pages 8-10 through 8-11 include:
Goal 3: Heritage Resources Continue to recognize, protect, and interpret significant architectural, historical, and archaeological resources that constitute the community’s heritage.
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Policy 4: When considering the adaptive reuse of any public building, ensure that the structure’s historic integrity will be preserved.
Initiative 10: Continue to work with the National Park Service, to protect the integrity of the National Military Park as well as to address infrastructure issues and traffic patterns.
The 2010 Historic Preservation Plan expands upon the Comprehensive Plan and includes the following provisions:
Goal 3: To aid in the preservation of Fredericksburg historic properties, zoning regulations and granting special use permits should be reviewed when a historic building or structure is to be restored, preserved, or reused.
Initiative 1: Applicants who are working on rehabilitating, restoring, reusing, or preserving historic buildings or structures may apply for a special exception from zoning regulations to include issues related to set backs, use, density, height, and parking.
Comprehensive Plan, Chapter 4 Public Services, Public Facilities, and Preserved Open Space generally focuses on the public aspects of these components, though private schools and health services are discussed on page 4-3 and 4-7 respectively. Goals include:
Goal 3: Education Facilities Provide high quality education facilities.
Goal 4: Educational System Provide a quality education that assures opportunity for all students, so that they are encouraged to meet high academic standards and empowered to become productive citizens.
(b) In harmony with the purpose and intent of the zoning district regulations; The purpose of the R-2 Residential (R2) Zoning District states “…The district also allows selected uses which are compatible with the low-density residential character of the district and to implement the stated purposes and intent of the Comprehensive Plan.”
The proposed school would be a limited use compatible with the adjacent R2.
(c) In harmony with the existing uses or planned uses of neighboring properties. 123 Lee Drive is between the Fredericksburg National Battlefield and the Battlefield Industrial Park. Utilizing the historic structure as a school between these two uses is an appropriate transition.
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In considering an application for a Special Use Permit, the City Council shall consider potential adverse impacts including:
1. Traffic or parking congestion; The primary vehicular access to the school will be from Central Road to the 50 space parking lot at 490 Central Road. Secondary and emergency vehicle access will be from Lee Drive. The Fire Department requires that the access from Lee Drive be widened by to accommodate the City’s tower truck in case of emergency. The National Park Service met on-site with the Fire Department and will permit the driveway expansion and are investigating the feasibility of widening the access point.
2. Noise, lights, dust, odor, fumes, vibration, and other factors which adversely affect the natural environment; No excessive noise, odor, fumes, or vibration are associated with the proposed use.
3. Discouragement of economic development activities that may provide desirable employment or enlarge the tax base; The use constitutes economic development.
4. Undue density of population or intensity of use in relation to the community facilities existing or available; The Fire Department identified two site modifications necessary to adequately provide fire suppression services: the installation of a fire hydrant in proximity to the property and the widening of the driveway to the property from Lee Drive. The driveway is within the Fredericksburg National Battlefield. The Park Service is working with the applicant to review and approve the proposed widening. The fire hydrant will be located on the property at 490 Central Road and will not require oversight from the National Park Service or the Virginia Department of Historic Resources.
5. Reduction in the availability of affordable housing in the neighborhood; Not applicable, this Special Use application is for a commercial use in an existing building.
6. Impact on school population and facilities; This Special Use application is for a private school, which would provide additional educational facilities for the residents of the City of Fredericksburg.
7. Destruction of or encroachment upon conservation or historic districts; 123 Lee Drive is not within the City’s historic preservation overlay district. However, it is subject to a historic preservation easement from the Virginia Department of Historic Resources. The proposed project will not significantly alter the grounds or the historic structure.
8. Conformity with federal, state and local laws, as demonstrated and certified by the applicant; and The applicant states they have conformed to all federal, state, and local laws.
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9. Massing and scale of the project. The business will operate within the existing building; no expansion is proposed as part of this Special Use Permit.
CONCLUSION Brompton Community Schools proposes to reuse 123 Lee Drive (Braehead Manor) for a community school serving kindergarten through 8th grade. The proposal requires minimal change to the interior and exterior of the property. The proposal meets the Comprehensive Plan by providing for an adaptive reuse of Braehead, providing educational facilities for the region, and limiting the impact on the resource and the adjacent National Battlefield. The Applicant is working with the Fire Department and National Park Service to ensure that adequate emergency vehicle access can be provided. If access can be provided, then this proposal meets all the criteria for approval. Approval is recommended.
ATTACHMENTS: 1. Resolution
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MOTION: January 12, 2021 Regular Meeting SECOND: Resolution 21-__
RE: Granting a Special Use Permit for Brompton Community School at 123 Lee Drive, in the R-2 Zoning District
ACTION: APPROVED: AYES: 0; NAYS: 0
Brompton Community School, LLC has applied to the City Council for a special use permit for an elementary and middle school for grades Kindergarten through 8th grade, located at 123 Lee Drive. The subject property is in the R-2 Residential zoning district, adjacent to the Fredericksburg National Battlefield. A school use is permitted in the R-2 zoning district only by special use permit.
City Council, after notice and a public hearing, has considered the application in light of its conformity with the City's Comprehensive Plan, its harmony with the purposes and standards of the zoning district regulations, its compatibility with existing or planned uses of neighboring properties, and whether the proposed special use and related improvements will be designed, sited, landscaped, and otherwise configured so that the use will not hinder or discourage the appropriate development or use of adjacent, neighboring, or community land or structures, or impair their economic, social, or environmental value.
Therefore, the City Council hereby resolves that:
• City Council grants to Brompton Community School, LLC, a special use permit for a school use, in accordance with their application dated September 1, 2020, and in accordance with the following conditions: 1. 490 Central Road shall be the primary access point, and shall be used as the business address for the school. Lee Drive is to be used for emergency vehicles and disabled persons only. 2. The use is permitted while the use and property are in compliance with the easement held by the Virginia Department of Historic Resources. Failure to comply with the easement will result in revocation of this special use permit. 3. No signage (other than signage necessary for traffic management) shall be placed on the Lee Drive access. 4. The applicant shall complete a Fire Service Plan, to be approved by the Fire Marshal and National Park Service prior to the commencement of the use on-site. 5. Any additions to the 1859 Braehead Manor historic building, construction of new buildings, or substantial modifications of the grounds at 123 Lee Drive shall require an amendment to this special use permit in accordance with § 72-22.6 Special Use Permits. The construction of improvements required by the Fire Service Plan shall not require an amended special use permit. January 12, 2021 Resolution 21-__ Page 2
6. The use shall commence within 24 months of the date of adoption of this resolution. The use is permitted only so long as it continues and is not discontinued for more than 24 months
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:
*************** Clerk’s Certificate
I certify that I am Clerk of Council of the City of Fredericksburg, Virginia, and that the foregoing is a true copy of Resolution No. 21-__, adopted at a meeting of the City Council held January 12, 2021, at which a quorum was present and voted.
______Tonya B. Lacey, MMC Clerk of Council PLANNINGCOMMISSION MINUTES November 18, 2020 City of Fredericksburg 7:30 p.m. ELECTRONICMEETING COUNCIL CHAMBERS, CITYHALL Community Planning &Building I
You may view and listen to the meeting in its entirety by going to the Planning Commission page on the City’s website: https://amsva.wistia.com/medias/urchsrllec The Agenda, Staff Report, Applications and Supporting Documents are also available on the Planning Commission page.
MEMBERS CITYSTAFF Rene Rodriguez, Chairman (live) Chuck Johnston, Ping & Bldg Dept Director (live) David Durham, Vice-Chairman (electronic) Mike Craig, Senior Planner (live) Kenneth Gantt (live) James Newman, Zoning Administrator (electronic) Chris Hornung (absent) Susanna Finn, Community Dev. Planner (electronic) Adam Lynch (live) Cathy Eckles, Administrative Assistant (live) Tom O’Toole (electronic) Jim Pates, Secretary (electronic)
1. CALLTO ORDER This meeting was held live and electronically by ‘Go to Meeting’ application, pursuant to City Council Ord. 20-05, An Ordinance to Address Continuity of City Government during the Pendency of a Pandemic Disaster.
Members of the public were invited to attend in person with social distancing practices and masks required or access this meeting by public access television Cox Channel 84, Verizon Channel 42, online at www.regionalwebtv.com/fredcc, or Facebook live at www.facebook.com/FXBGgov.
Chairman Rodriguez called the meeting to order at 7:30 p.m. and explained electronic meeting procedures.
2. PLEDGEOF ALLEGIANCE
3. DETERMINATIONOFA QUORUM Mr. Hornung was absent, all other members were present.
4. APPROVALOF AGENDA Mr. Gantt moved for approval of the agenda as submitted. Mr. Durham seconded. Motion passed 6-0-1.
5. APPROVALOF MINUTES October 28, 2020 Mr. Durham motioned to approve the minutes as submitted. Mr. Gantt seconded. Motion passed 6-0-1.
6. DECLARATIONOF CONFLICTOF INTEREST None.
1 7. PUBLICHEARING A. Continued Item 1. Brompton Community School LLCrequests a Special Use Permit for an elementary school at 123 Lee Drive/GPIN 7778-76-8624. This property is the historic Braehead Manor.
Mr. Newman recapped the staff report from October 28, 2020 with a PowerPoint presentation (Att. 1). Applicant Amber Dawson was present electronically.
Mr. O’Toole noted the project is to use potable well water and asked why the City doesn’t require connection to public water. Mr. Newman said the property has a working well, but applicant wants potable water. Mr. Johnston noted that new construction would be required to connect to public water, but as this is a reuse of an existing building, such connection would not be required. Ms. Dawson that the previous owner considered public water connection, but did not pursue it because of the cost. Mr. O’Toole questioned why in the previous special use permit there was a condition to confine events to the side of the building away from Lee Drive. Mr. Newman said that this was due to the large number of people (250+) anticipated at events, but it is not a concern for the school. Mr. O’Toole asked for staff or applicant to discuss the licensing requirements. Ms. Dawson noted that the Commonwealth of Virginia does not require licensed teachers for private schools if there are no disabled students, however, the Brompton Community School has made licensing a requirement of its teachers. She said the school accreditation process is five years, as a program has to be established and observed overtime, but it is not required or mandated by the state. Mr. O’Toole requested a condition added that the accreditation process will be completed in a timely manner. Ms. Dawson stated the National Park Service (NPS) has approved the driveway expansion and the fire hydrant is still in the works.
Mr. Pates asked about Condition No. 5 that requires an amendment to the Special Use Permit for any additions or new construction. Mr. Newman said that one of the Commissioners asked for this at the previous meeting, so that any changes to the site would be in conformance with the easement and City would have local control. Mr. Pates noted his disagreement with this condition because it should be under the control of the Department of Historic Resources’ (DHR’s)easement and he doesn’t think it is appropriate or within the Commission’s purview. Mr. Craig noted that the City Attorney had a similar concern as she felt the City shouldn’t become a middle party. Staff explained that the purpose of the condition was to ensure that any substantial changes were considered locally. Mr. Durham clarified that the purpose of Condition No. 5 is not to step in between DHRand the property owner, but just an additional avenue for the City to review changes that DHRmay agree to. Mr. Craig said yes and that this is in lieu of having a condition that states the use will be in conformance with the GDP. Mr. Craig noted that Condition No. 5 will only apply to the special use for a school use.
Mr. Lynch questioned the revenue implications of this change in use and what will this do to the amount of tax revenue the City will receive. Mr. Durham noted that the property is currently not generating any revenue. Mr. Johnston said that property taxes are based on size and improvements so the assessed valuation is not changing. Chairman Rodriguez asked if federal and state funds will be affected by pulling students from the public school system. Mr. Johnston does not know how substantial that may be.
Chairman Rodriguez asked if there are any proposed modifications to make the property ADA accessible. Ms. Dawson noted there are some portable ramps proposed per ADAcompliance requirements.
No public speakers being present and no public comments being received, Chairman Rodriguez closed the public hearing. Mr. Gantt motioned to recommend approval to the City Council of the special use permit with the conditions noted. Mr. Durham seconded. Mr. Pates noted he still thinks Condition No. 5 is out of the Commission’s purview. Motion passed 6-0-1.
2 ITEM #11B
MEMORANDUM
TO: Timothy J. Baroody, City Manager FROM: Susanna Finn, Community Development Planner DATE: January 5, 2021 (for the Council Meeting of January 12) SUBJECT: Area 6 Rezoning
ISSUE Should the City Council approve the resolution initiating a comprehensive plan amendment and rezoning for 12 parcels within Area 6 to implement the Area 6 Small Area Plan.
RECOMMENDATION Approve the resolution.
BACKGROUND The City began a small area planning process for Area 6 in 2017 and adopted the completed Plan in October of 2019. The Area 6 Plan found that the zoning of several parcels did not match the current use of the property. This includes residential single-family homes currently zoned for more intense commercial uses and community facilities zoned for exclusive residential use. The City is proposing zoning changes to twelve parcels to correct this misalignment. This includes changes from Residential 4 (R4) to Commercial/Office Transitional (CT) and CT to R4.
Commercial/Office-Transitional to Residential 4 Eleven parcels on the eastern side of Woodford Street from 308 to 420 Woodford Street are proposed to be rezoned from CT to R4. CT zoning allows residential development at 8 units per acre and R-4 zoning allows 4 units per acre. Of the eleven parcels, ten are developed with single family homes. Two homes were constructed in 2005, one in 1962, and the remaining seven between 1943 and 1952. 320 Woodford Street is undeveloped. The purpose of this zoning change is to apply the more appropriate single family residential zoning district to these properties. Currently, under the CT, the properties are zoned to permit non-residential use and mixed use.
The change in zoning reduces the permitted amount of residential use. 420 Woodford Street, already developed with one single-family home, is the largest of the parcels. Rezoning this property from CT to R4 would reduce the development potential from two units to one. Rezoning these properties would limit residential use types including duplexes and attached housing. The proposed parcels for rezoning contain only single-family detached homes, a use in conformance with the R-4 zoning district. The proposed R-4 zoning will mirror the designations directly across the street and along the rest of Woodford Street.
Within the Comprehensive Plan, the land use section designates this area as a T-3e transect which consists of single-family homes and is focused on the protection of current neighborhood
stability. This transect is typically expressed through the R-2 or R-4 zoning districts. The Area 6 Small Area Plan, on page 11(6)-15 lists the following as an implementation step: “Simplify zoning regulations for more compatibility between zoning districts and to ensure uses are compatible with existing patterns within neighborhoods. Reassign residential zoning districts to be more consistent with the pattern of development.”
The current use and development of the eleven parcels as well as future land use planning are all consistent with an R-4 zoning.
Residential 4 to Commercial/Office-Transitional In 2003, the City gifted 2701 Princess Anne Street to VFW Post 3101, which was constructed in 1964. As a condition of this gift, the property cannot be conveyed and at dissolution of this VFW post, ownership of the property reverts to the City. Currently, this parcel is designated as a T-3 transect. This designation ties the VFW more to the nearby residential neighborhood than recognizing its current use, development pattern, or proximity to US Route 1. An amendment to the Comprehensive Plan is proposed to change the designation of this parcel from T-3, Sub- Urban, to T-4, General Urban. The Comprehensive Plan identifies the T-4 transect as containing a mix of uses, including clubs and lodges, and is often expressed through the CT zoning district. An amendment to the Land Use Section and the General Land Use Map, in Chapter 10, and the Small Area Plan for Area 6, in Chapter 11, is proposed to be updated to include a T-4 designation for this parcel.
This parcel is currently zoned R-4. The City is proposing to rezone the property to C-T to more correctly align with this longstanding use, which is allowed with a special use permit. This new designation would allow for continued use of the VFW as a non-conforming use, but any expansion of VFW lodge would require a special use permit to ensure any potential effects on the surrounding R-4 neighborhood could be addressed and mitigated. Approval of such a special use permit would make the activity a conforming use.
A change in the land use designation, from T-3 to T-4, and a rezoning, from R-4 to CT, would be consistent with the deed of gift, the existing development, and the future planning for the area. These two efforts can be undertaken simultaneously.
NEXT STEPS The item will be referred to the Planning Commission for public hearing at its February 10th meeting with a recommendation to follow at a subsequent meeting consistent with electronic meeting procedures. The issue will then return to City Council for public hearing and decision as early as March.
Attachments: Proposed Comprehensive Plan Amendment Proposed Rezoning Map 2003 Deed of Gift Resolution MOTION: January 12, 2021 Regular Meeting SECOND: Resolution 21-__
RE: Initiating Amendments to the Official Zoning Map to Rezone Eleven Parcels Along the Eastern Side of Woodford Street from Commercial Office Transitional (CT) to Residential (R-4) as Recommended in the Small Area Plan for Area 6, and to Rezone the Property Located at 2701 Princess Anne Street from Residential (R-4) to Commercial Office Transitional (CT), and initiating a Comprehensive Plan Amendment to Designate 2701 Princess Anne Street as a T-4 Transect, Consistent with its Existing Use
ACTION: APPROVED: Ayes: 0; Nays: 0
Under City Code §72-22.2 and Code of Virginia §15.2-2229, Council may prepare an amendment to the comprehensive plan and refer it to the planning commission for public hearing within 60 days or such longer time frame as may be specified. In acting on an amendment to the comprehensive plan, the governing body shall act within 90 days of the local planning commission’s recommendation.
Under City Code §72-22.1, and Code of Virginia §15.2-2286(A)(7), the City Council may initiate a zoning map amendment by adoption of a resolution.
City Council amended Chapter 11 of the 2015 Comprehensive Plan to adopt a new small area plan for Planning Area 6 by adoption of Resolution 19-11 at its meeting on February 12, 2019. That plan found that the zoning and planning designations of several parcels did not match the current uses of the property. This includes residential properties that are currently zoned for more intense commercial use as well as one parcel that has long been used as a community facility but is currently zoned residential. Furthermore, the community center, VFW Post 313, is included within the t-3 transect of the comprehensive plan, though the T-4 transect designation is more consistent with a use of this type.
City Council adopts this resolution, initiating an amendment to the comprehensive plan to designate the parcel at 2701 Princess Anne Street as a T-4 Transect and initiating the rezoning of twelve parcels located in Planning Area 6, to better align these designations with the existing uses of the property, implementing the recommendations of the Area 6 Small Area Plan.
Therefore, the City Council hereby resolves to initiate the following:
January 12, 2021 Resolution 21-__ Page 2
Comprehensive Plan Amendment. • The City Council hereby initiates an amendment to the 2015 Comprehensive Plan Chapter 10, “Land Use Plan General Guide,” and Chapter 11, “Planning Areas, Land Use Planning Area 6,” to change the designation of the parcel located at 2701 Princess Anne Street from T-3 to T-4 Transect.
• This amendment is referred to the Fredericksburg Planning Commission for public hearing and recommendation within 60 days.
Zoning Map Amendments. • The City Council hereby initiates an amendment to the City of Fredericksburg Official Zoning Map, established by City Code §72-30 to rezone twelve parcels of land located in Planning Area 6 as follows:
o The following parcels are proposed to be rezoned from Commercial Office transition (CT) to Residential (R-4):
GPIN Street Address Approximate Acreage 7779-69-9945 420 Woodford Street .34
7870-70-0011 416 Woodford Street .17
7870-70-0047 412 Woodford Street .17
7870-70-0181 408 Woodford Street .17
7870-70-1116 406 Woodford Street .17
7870-70-1251 400 Woodford Street .19
7870-70-2331 320 Woodford Street .19
7870-70-2376 316 Woodford Street .17
7870-70-3400 312 Woodford Street .17
7870-70-3445 310 Woodford Street .17
7870-70-3489 308 Woodford Street .17
Total acreage 2.08 January 12, 2021 Resolution 21-__ Page 3
o The parcel located at 2701 Princess Anne Street, GPIN #7870-80-0687, consisting of approximately .57 acres, is proposed to be rezoned from Residential (R-4) to Commercial Office Transitional (CT).
• The City Council refers this proposal to the Planning Commission for review, public hearing, and recommendation under the procedures set forth in City Code §72-22.1.
• In reviewing this proposed zoning map amendment, the Planning Commission shall consider the criteria in Virginia Code §15.2-2284, as applicable:
o The existing use and character of the property; o The comprehensive plan o The suitability of the property for various uses; o The trends of growth or change; o The current and future requirements of the community as to land for various purposes as determined by population and economic studies and other studies; o The transportation requirements of the community; o The requirements for airports, housing, schools, parks, playgrounds, recreation areas and other public services; o The conservation of natural resources; preservation of floodplains, the protection of life and property from impounding structure failures, the preservation of agricultural and forestal land and the conservation of properties and their values; o The encouragement of the most appropriate use of land throughout the City.
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:
*************** Clerk’s Certificate
I certify that I am Clerk of Council of the City of Fredericksburg, Virginia, and that the foregoing is a true copy of Resolution No. 21-__, adopted at a meeting of the City Council held January 12, 2021 at which a quorum was present and voted.
______Tonya B. Lacey, MMC Clerk of Council 03 0002566 OSS
Parcel Identification Number: TaxMap # 170-B. Parcef 2701
Return to: Craig E. Buck, Esquire Buck, Anderson & Somerviile, P. C. 233 Garrisonville Road, Suite 102 Stafford, Virginia 22554
Exempted from recordation taxes underVirginia Code Section 58.1-811(C)(3)
z 5 PEED OF GIFT
> THIS DEED OF GIFT, made and entered into this 7tn day of August, 2003, by and <0 N between theCITYOF FREDERICKSBURG.VIRGINIA,a municipal corporation (hereinafter referred
to as "the City"or"the Grantor"), Granton and FREDERICKSBURG POST NO. 3103. VETERANS
OF FORHGN WARS OF THE UNITED STATES. INCORPORATED, a Virginia non-stock
corporation, whoseaddress is 2701 Princess Anne Street, Fredericksburg, Virginia22401, Grantee. ill •» oft WITNESSETH: a>-
iu Q Ul E WHEREAS, the City is the owner in fee simple of all that certain triangular parcel of land u. o located in the City of Fredericksburg, Virginia, and consisting of 0.596 acres of land, more or less, 5 bounded by Old U. S. Route 1 right-of-way on the west, Caroline Street on the north, Amaret Street
on the east, and Princess Anne Street on the south (hereinafter, "the Property"), and
WHEREAS, by Lease dated December 9,1952, and recorded inDeed Book92, at page 54,
inthe Office of the Clerk ofthe Circuit Courtofthe City of Fredericksburg, Virginia, the City leased
the Property to the Grantee for a period of fifty (50) years, and
WHEREAS, the Grantee subsequently constructed a building and war memorial on the
Property and has used the same continuously since 1952 as a VFW Post for the Grantee, and 056
WHEREAS, the Grantee recentlyasked the Cityto donate said Property to the Grantee, and
WHEREAS, the City and the Grantee have reached agreement that the aforementioned
Lease shall be terminated and of no further force or effect upon the recordation of this Deed of Gift
and that the terms ofsaid donation shall be as set forth herein, and
WHEREAS, by Ordinance No.03-02, duly enacted by a recorded affirmative vote ofat least
three-fourths of allthe members elected to the City Council of the Cityof Fredericksburg, Virginia, on
February11,2003, the said City Council didapprove the donationofthe hereinafter-describedland
to the Grantee under certain conditions;
NOW, THEREFORE, for and inconsideration of the sum of One and 00/100 Dollar($1.00), s z 5 EC the receiptofwhichis hereby acknowledged, the Grantor does hereby give, grant, and convey unto > the Grantee in fee simple, with Special Warranty ofTitle, the following described property, to-wit
|sg Ailthatcertain tract or parcel of land, tying,situate and being in the City of Fredericksburg, Virginia, with all improvements thereon, containing 0.596 acres, more or less, and being more particularly !§§Ccu- « •• described in a plat of survey made by L M. Houston, Jr., dated December 1952, a copy of which plat is recorded with the aforementioned Lease in Deed Book 92, atpage54, insaid Clerk's Office and is incorporated herein by reference.
* Ok .. Being a portion of the same property conveyed to the Cityby deed dated October 11,1940, and recorded in the Office ofthe Clerk of Iff the Circuit Court of Spotsyfvania County, Virginia, in Deed Book si 124, at page 139. S a iu This conveyance is made expressly subject to the following restrictions, covenants, and te it. conditions, to-wit:
1. All restrictions, conditions, easements, and rights-of-way, if any, contained in the
instruments constituting the chain oftitleto the property herein conveyed, and to matters visible upon
inspection.
2. The City hereby reserves the right inperpetuity to use the Propertyas a polling placefor
all elections held in the City, free of charge to the City.
3. in the eventthat the Grantee should convey or attemptto convey all or partof the Property
to any person otherthan the Cityor any state agency or authorityor ifFredericksburg Post No.3103,
-2- —. 057
Veterans of Foreign Wars of the United States, incorporated, should go out of existence or be
succeeded by or merged into any organization or entity other than a local post of the Veterans of
Foreign Wars of the UnitedStates, then the Property shall revert automatically in fee simpleto the
City.
4. Itis the express intentofthe partieshereto that the war memorial currently existing onthe
Property shall be maintained in perpetuity as a monumentto theservice men and women who have
lost their lives in the service of the United States of America.
IN WITNESS WHEREOF, the City Council of the City of Fredericksburg, Virginia, pursuant
to Ordinance No. 03-02, duly adopted on February 11,2003, has authorized the undersigned toaffix
a 5 his signature and seal hereto: §s as CITY OF FREDERICKSBURG, VIRGINIA, A municipal corporation
C Eu. s • • •Si By:. (SEAL) Phillip L Rodenberg, City Manager
S' X if ATTEST:
I u. o Approvedas to form: PMSUf fate James M. Pates, City Attorney — 058
FREDERICKSBURG POST NO. 3103, VETERANS OF FOREIGN WARS OFTHE UNITED STATES, INCORPORATED, A Virginia non-stock corporation
By: >J\a-^ -.(SEAL) Name: Benjamin Thomas Title: President
COMMONWEALTH OF VIRGINIA City of Fredericksburg, to-wit I. Joyce S. Lombardo . a Notary Public in andfor theCity aforesaid, dohereby certify that Phillip L. Rodenberg, City Manager, City of Fredericksburg, Virginia, whose name is signed to the Ss foregoing document dated _Z£bday of Augimt- 2u03, acknowledged the same before me in fc§g my Jurisdiction aforesaid. Given under my hand this 7th day of August . 2003. m My commission expires: Anpnot n. ?nnfi Hi
< On ^>*>/» & / NotaryyPublic 111 ™ •? Ui H s COMMONWEALTH OF VIRGINIA Ui Ctty/ggWRPof Fredericksburg . to-wit: £ S I. Joyce S. Lombardo, aNotary Public in and for the City/County aforesaid, do hereby certify that Benjamin Thomas (whose name issigned to the foregoing document dated '"> day of August 2003, acknowledged the same before me in.my jurisdiction aforesaid. Given under my hand thisJLitfLday of August •. 2003.
My commissionexpires: August 31 * 2006 .
4^* NotaryNotary^ublic
INSTRUMENT #030002566 deed.vtw.3 RECORDED IN THE CLERK'S OFFICE OF FREDERICKSBURG CITY ON AUGUST 11, 2003 AT 01:09PM SHARRM S. MITCHELL i CLERK r
CITY OF FREDERICKSBURG, VIRGINIA
ORDINANCE NO. 03-02
AN ORDINANCE AUTHORIZING THE DONATION OF ALL THAT CERTAIN CITY-OWNED PROPERTY KNOWN AS 27 01 PRINCESS ANNE STREET TO POST #3103, VETERANS OF FOREIGN WARS OF THE UNITED STATES
IT IS HEREBY ORDAINED by the City Council of the City of Fredericksburg Virginia, as follows:
SEC. I. Donation of 2701 Princess Anne Street to Post #3103, Veterans of Foreign Wars of the United States
A. The City hereby agrees to donate and convey all that certain parcel of City-owned land known generally as 2701 Princess Anne Street, in the City of Fredericksburg, Virginia, consisting of 0.596 acres, more or less, to Post #3103, Veterans of Foreign Wars of the United States, a tax-exempt organization, said property being more particularly shown on the drawing attached hereto as "Attachment One."
B. The City, however, shall reserve the right to continue using said property in perpetuity as a polling place for all elections held in the City, free of charge. In addition, the deed shall provide that in the event Post #3103, Veterans of Foreign Wars of the United States, should go out of existence or be succeeded by or merged into any organization or entity other than a local post of the Veterans of Foreign Wars of the United States, then the property shall automatically revert in fee simple to the City. The deed shall further provide that it is the intent of the parties that the war memorial currently existing on the property shall be maintained in perpetuity as a monument to the service men and women who have lost their lives in the service of the United
States.
SEC. II. Authorization to Execute Documents.
The Acting City Manager is hereby authorized and directed to execute all necessary contracts, deeds, and other documents implementing the terms of this ordinance, subject to the review and approval as to form by the City Attorney. SEC. III. Effective Date.
This ordinance shall be effective upon the simultaneous recordation of this ordinance and the deed implementing the terms hereof in the Clerk's Office of the Circuit Court of the City of Fredericksburg.
First reading: January 28, 2003 Second reading: February 11, 2003 Approved as to form
James it. Pates, City Attorney
CERTIFICATION:
if^r^f!?'C8rtlfythat'm Cte* of Council foregoing isatrue copy ofW^y^^f^^ ^ was^e4/^oted." ^which aquorum
Deborah H. Naggs, CMC Clerk of Council
ord.vfw.2
- 2 - tViiuiun x v/M Xi i/f^j^.
FREDERICKSBURG PLATOF Blocte +**.*.
&*e. /9SZ r***#S OP Forshsh » Proposed Area 6 Rezoning
ZONING CH
N L
M CT
O
D E MAKER E
R F
C R2 H A RL ES S C R4 T A T R E S O V T L A E T IN R R S D S E N A E E O B S T M R T ID S T S A O PROPOSED S N S E F V R A D C A E H R A N V L I O L B REZONING R F A U D W R O E O W N R4 to CT E S W LL T T FO R S R A R D C E ST CT to R4 E T S A IA T S W N T E A G T P M ID S R R R S I E F B ES N G AL R C L H G E IL O S L A R S V P A E N N E S T Y W H
S I V T S A R D E T N N ST U O H S LM R E E 0 0.05 0.1 F 0.2 Miles F E ¸ J
2701 Princess Anne St 7870-80-0687 R4 to CT 400 Woodford St 7870-70-1251 CT to R4 420 Woodford St 7779-69-9945 CT to R4 320 Woodford St 7870-70-2331 CT to R4 416 Woodford St 7870-70-0011 CT to R4 316 Woodford St 7870-70-2376 CT to R4 412 Woodford St 7870-70-0047 CT to R4 312 Woodford St 7870-70-3400 CT to R4 408 Woodford St 7870-70-0181 CT to R4 310 Woodford St 7870-70-3445 CT to R4 406 Woodford St 7870-70-1116 CT to R4 308 Woodford St 7870-70-3489 CT to R4 Draft - 1-12-21
Proposed Amendment I-95 O
Route 1
Route 3 Land Use
Small Plan Areas
1. Celebrate Virginia/Central Park (2020) 2. Fall Hill (2020) 3. Plank Road/Route 3 (2017) 4. Hospital/Cowan Boulevard (2023) 5. University/Route 1 (central) (2021) 6. Princess Anne Street/Route 1 (north) (2017) 7. Downtown (2018) 8. Dixon Street/Mayfield (2022) 9. Braehead/National Park (2024) 10. Lafayette Boulevard/Route 1 (south) (2020)
COMPREHENSIVE PLAN 10-9 Draft - 1-12-21
M A Area 6 currently has an excessive amount of retail space compared to local demand, but there is potential for a better quality of retail development. As the population of the area has increased in size and income, the retail located within it has not responded accordingly. Particularly along Route 1, outdated retail centers should be redeveloped into vibrant in- terconnected mixed-use nodes. The market will better support this reuse before the development of new space. Within this area, there is demand for urban infi ll town homes as well as apartments and senior housing centered around desir- able neighborhood assets. Additional density within the neighborhood will also increase support for the total amount of retail that can be supported and is necessary for the evolution of commercial activity along the Princess Anne Corridor. There also may be demand for a boutique hotel. This analysis summarized the fi ndings of a 2016 area market study completed by Streetsense as part of the 2016 Area 6 small area planning effort.
T M The Transect Map illustrates the zones used to identify current settlement and commerce patterns and to direct new development, infi ll development or redevelopment within Area 6. This was developed after studying the existing and anticipating future built environment. Area 6, which is served by public transportation, includes opportunities for revi- talization with integrated mixed-use and some areas for higher density development. Area 6 consists of eight standard Transect Zone.
Proposed Amendment L U
Charles St O Caroline St
Woodford St Normandy Ave Bridgewater St Wallace St
Germania St
Princess Anne St Hunter St
Fall Hill Ave
Washington Ave
Pelham St
KEY
T- 1 T-3e T- 3 T- 4 T-4m T-5m T-5c Civic ± 124 acres ± 99 acres ± 42 acres ± 21 acres ± 38 acres ± 40 acres ± 21 acres ± 30 acres
COMPREHENSIVE PLAN 11(6)-4 ITEM #11C
MEMORANDUM
TO: Mayor Greenlaw and Members of City Council FROM: Timothy J. Baroody, City Manager DATE: January 7, 2021 (for January 12 Council meeting) SUBJECT: City Manager’s Update
Highlights of major activities and other notable developments:
Winter Restaurant Week is returning to Fredericksburg January 15 - 24 with an expanded territory and a different focus. This year’s promotion is open to restaurants throughout the City of Fredericksburg, including the traditional downtown footprint. Because of the COVID- 19 pandemic, this year’s focus will be on takeout and delivery meals from Fredericksburg’s fabulous restaurants. We’re calling it “The ‘Burg in a Bag.” “Restaurants need our support more than ever, and we hope that people will come out in droves this Winter Restaurant Week to show how much we value their delicious products and commitment to the community,” said Fredericksburg Visitor Center Manager Danelle Rose. Thanks to the generous support of the Fredericksburg Economic Development Authority, the Fredericksburg Visitor Center will be selling 20 percent discounted gift cards to restaurants participating in this year’s promotion. The cards will be sold at the Fredericksburg Visitor Center (706 Caroline Street) and online. Look for more details soon on this promotion as well as the list of participating restaurants at FredericksburgRestaurantWeek.com. We can’t wait to see what our restaurants have in store for you!
Deadline Extended for the CARES Utility Relief Funds – The deadline for applications for the CARES Utility Relief Funds has been extended to January, 15, 2021. City water and sewer customers may have an opportunity for funding from the CARES Act. Customers must be affected by the global pandemic, and owe a past due balance as of the end of November, to be eligible for this opportunity. To be considered, please submit a brief application for CARES Utility Relief Funds. Details are online https://www.fredericksburgva.gov/1695/CARES-Utility-Relief-Funds or call (540) 993-1655 for information. New City Employee Core Values Video – The City of Fredericksburg is committed to six core values that guide our employees in the workplace. By living these values we can assure those who count on us daily as public servants that we will always work to achieve the highest standards in service delivery. These Core Values proved even more valuable during the Covid-19 pandemic, when our "Team Fredericksburg" faced unprecedented circumstances and tackled the challenges together. Our Values: Agile Innovation, Abundant Compassion, Outstanding Customer Service, Energized Work Environment, Essential Engagement and Unwavering Stewardship. We invite you to watch our video: https://youtu.be/qdn_BHZtk9Q
Year End Video – “Freehling Finds” is a weekly video series that showcases business and events in the City of Fredericksburg, Virginia. This video takes a look back at 2020 and shows the development and resiliency of the city during the difficult COVID-19 restrictions. Watch all of the 50 weekly videos of 2020 on YouTube here: bit.ly/3pyl94H In the words of Bill Freehling, "Thank you for watching!"
Page 2 of 6
New Public Art Mural – A blank white fence at 823 Caroline Street in Downtown Fredericksburg will soon be adorned with five paintings done by a group of local students. Late last year, about 15 students in kindergarten through fifth grade working in two different groups at Art Time for Kids created the paintings for an exhibit to be called “Fredericksburg: Past, Present, Future, Strong.” Claire Ellinger, who owns the business at 101 Hanover Street, said she approached the owner of the white fence, Jim Nikitakis, about hanging the panels there, and he graciously agreed. Ellinger plans to spruce up the fence in the coming week and then hang the paintings. Handymen interested in volunteering can contact Ellinger through the Art Time for Kids website. A sneak peek of what it will look like can be found on the Art Time for Kids Facebook page. We look forward to seeing this great addition to downtown take shape!
Fall Leaf Collection – The City’s Fall Leaf collection program is in the final stages of collection. Weekly collection schedules will be posted on website (see link below) and weekly updates will be sent via FRED ALERT to subscribers of "leaf collection". Additional Information is available online. Happy raking!
2021 Winter Catalog – Read the newest issue online to learn about our January - March programs being offered. Yes, we are bringing back Soccer, Field Hockey, Baseball, as well as Nature, STEM, Cooking classes and more. Wondering about our Covid-19 protocols? Masks are required for indoor programs. For outdoor programs, masks are required when social distancing cannot be maintained (more detail about sports protocols in the publication). Questions? Feel free to contact us at 540-372-1086 or [email protected]. Read it now: https://issuu.com/fre.../docs/fpre_winter2021_catalog_online
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Alum Spring Park Playground – We are so excited to share our newest additions to the Alum Spring Park playground! We owe a very special thanks to all who contributed through our "Fredericksburg Parks and Recreation Director’s Fund" to help us expand the playground by adding these new pieces. Be sure to stop by and have your little ones try them out! Alum Spring Park is located at the end of Greenbrier Drive. This wooded park with a footbridge is equipped with a picnic shelter, picnic tables, restrooms, grill and walking paths. Alum Spring Park may be closed during inclement weather or due to conditions considered hazardous to the public’s safety. Please sign up for Fredericksburg Alerts at www.Fredericksburgalert.com. This is how you will be notified of any park closures or delays. The park is open daily, closed dusk to dawn. For more information on renting the park and shelter, call the Parks, Recreation & Events office at 540-372-1086 ext. 0.
Fredericksburg Fine Arts Show returns for its 70th year this spring. Fredericksburg Parks, Recreation and Events Department has issued a call for artists to enter the popular and long-running art show held annually at the Dorothy Hart Community Center. This event co- sponsored by the Woman’s Club of Fredericksburg and proceeds from the show support the Woman’s Club local scholarship programs and city parks and recreation programs. This year’s event will follow the Governor’s safety protocols for preventing covid-19, while preserving this important tradition for local artists and art admirers. More information about this year’s show is available at parks.fxbg.com or by calling 540-372-1086.
Page 4 of 6
COVID-19 (Coronavirus) – Information will continue to be provided in written updates shared through our website and social media platforms. See www.fredericksburgva.gov for full details. Stay vigilant and practice social distancing, wear a mask in public settings, and frequently wash your hands.
Also stay updated in the following ways: follow the Virginia Department of Health for updates, be notified when we make City Government related updates on this page by subscribing to the "Fredericksburg News" News Flash, subscribe to FredericksburgAlert.com for announcements for City Government, City Schools and also any changes in trash pickups, traffic, events and more.
Chatham Bridge Closure – The bridge closed on June 22, 2020 and will stay closed through October 2021 for major improvements. The Department of Economic Development and Tourism is proud to present the weekly social media series, Spanning Chatham Bridge’s History, every Thursday. As our Chatham Bridge undergoes construction, we’re taking a look back on the history of the bridge, and its prominence in downtown Fredericksburg throughout generations. In a recent holiday edition: 130 years ago, amidst the magical snowfall on a peaceful Christmas morning in Fredericksburg, the fourth construction Chatham Bridge was opened for the first
time to the public in 1890. The “first” citizen to cross the bridge in their vehicle was Captain Terrance McCracken of the city’s Bridge Construction Committee. However, later in the afternoon a local boy revealed that on Christmas Eve the day before, Charles Wallace and Mayor A.P. Rowe, also members of the committee, caught wind of said trip and “deemed it prudent to cross the bridge in a buggy just to test its strength.”
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Despite the discrepancy of who got the honor of declaring themselves “the first to cross'' the new iron bridge over Scott’s Island, it was officially opened to the public on Christmas Day. Echoing the community’s wishes, crossing the bridge was free of charge until January 1. Stay updated: www.virginiadot.org and at www.fxbgbridge.com
Upcoming Council Meetings – All council meetings will be held virtually until further notice. The public is encouraged to access the meetings through the broadcast on Cox Channel 84 and Verizon Channel 42. The meetings can also be viewed on www.regionalwebtv.com/fredcc or accessed through Facebook at www.facebook.com/FXBGgov.
Citizens who wish to participate in the public comment period are able to send their comments in writing by (1) dropping them in the Deposit Box at City Hall, (2) U.S. Mail, (3) through a form on our website https://www.fredericksburgva.gov/677/Public-Comment or (4) emailed to the Clerk of Council. Comments must be received at least four hours in advance of the meeting – for example, comments will be accepted until 1:30 p.m. on nights with a 5:30 p.m. work session. The comments will be read out loud during the public comment portion of the City Council meeting. The standard rules apply to public comments: the person must identify himself or herself by name and address, including zip code, limit his or her remarks to 3 minutes or less (read aloud), and address a topic of City business. Public comments are limited to a total of 40 minutes, with priority for comments from City residence or businesses. All written comments will be submitted to the council members. See www.fredericksburgva.gov for more details or call (540) 372-1010.
Winter Programs – Our Parks, Recreation and Events team is continually working on fun, safe, and socially distanced programs for the season. See the full listing which continues to grow! See flyers attached.
Fred Focus – The Fredericksburg Department of Economic Development and Tourism is pleased to bring you Fred Focus, a weekly e-newsletter that goes out every Thursday and keeps you up-to-date on Fredericksburg business and tourism information and events. This week’s edition.
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B I N G O DRIVE-IN FAMILY & TRIVIA GAME NIGHT
JOIN US EVERY OTHER WEDNESDAY THROUGHOUT THE WINTER FOR FAMILY GAME NIGHT….DRIVE-IN STYLE! WE WILL PLAY BINGO AND TRIVIA FOR GREAT PRIZES! THE PARKING LOT WILL OPEN AT 6PM. PARTICIPANTS MUST REMAIN IN THEIR VEHICLES AT ALL TIMES. GAMES WILL BE PLAYED THROUGH YOUR CAR RADIO. BINGO DETAILS: PLAYING CARDS WILL BE PROVIDED BUT PLEASE BRING YOUR OWN MARKER. CALL BINGO BY HONKING YOUR HORN AND THEN TURNING ON FLASHERS. TRIVIA DETAILS: EVERYONE IN ONE CAR IS ONE TEAM AND QUESTIONS WILL RANGE FOR ALL AGE GROUPS. WE WILL USE KAHOOT TO PROVIDE AN INTERACTIVE PLATFORM FOR TEAMS. EACH TEAM WILL NEED AT LEAST ONE CELLULAR DEVICE WITH THE ABILITY TO DOWNLOAD THE KAHOOT APP OR VISIT KAHOOT.COM TO PLAY.
JANUARY 13- BINGO NIGHT 6:30 PM DOROTHY HART BINGO- $5 PER PLATER JANUARY 27- TRIVIA NIGHT TRIVIA- $10 PER TEAM COMMUNITY PRE-REGISTRATION IS REQUIRED. FEBRUARY 10- BINGO NIGHT CENTER REGISTER ONLINE OR CALL 540- FEBRUARY 24- TRIVIA NIGHT PARKING LOT 372-1086 X0 MARCH 10- BINGO NIGHT -IIEnS iIvE eSER DMOrV
C O M E J O I N U S F O R A F R E E F A M I L Y M O V I E N I G H T I N T H E P A R K . T H E M O V I E W I L L B E P L A Y E D T H R O U G H Y O U R C A R R A D I O . W E W I L L H A V E A F O O D T R U C K A V A I L A B L E F O R D I N N E R .
SAT., JAN. 9- FROZEN II FRI., FEB. 19- JUMANJI: THE NEXT LEVEL SAT., MARCH 6- TROLLS WORLD TOUR G A T E S O P E N A T 5 P M M O V I E S T A R T S A T 6 P M
A D M I S S I O N F R E E O L D M I L L P A R K ( L O C A T I O N S U B J E C T T O C H A N G E ) SSUUPPEERR SSEENNIIOORRSS FFUUNN && GGAAMMEESS
Join us on Tuesdays throughout the winter for some Super Seniors Fun and Games! We will play drive-in bingo, watch movies and play trivia. During drive-in bingo and trivia participants will remain in their vehicles while games is played through your car radio. Movie and trivia (unless changed) will be held in the auditorium with spaced out seating. Participants are welcome to bring their own chairs for comfort but we will have chairs available too. Seats are very limited indoors due to Governor’s Orders and social distancing requirements. Dates may be changed to drive-in or cancelled based on current guidelines. Tues. Jan. 12- Drive-In Bingo Tues. March 2- Movie Tues. Feb. 9- Drive-In Trivia Tues. March 23- Trivia Tues. Feb. 23- Drive-In Bingo Time: 10:30am Dorothy Hart Community Center Pre-registration is required. Register online or call 540-372-1086 x0 ITEM #11D
CITY OF FREDERICKSBURG, VIRGINIA CITY COUNCIL
City Hall, 715 Princess Anne Street, Council Chambers Fredericksburg, Virginia 22401
1/12/21 5:30 p.m. Work Session Virtual • Temporary Sign Regulation Amendments • Downtown Commercial District Density Amendments • VFW/Woodford Street Rezoning • Gordon Shelton Corridor Residential Proposals
7:30 p.m. Regular Session
1/26/21 5:30 p.m. Work Session Virtual
7:30 p.m. Regular Session
2/9/21 5:30 p.m. Work Session Virtual
7:30 p.m. Regular Session
2/23/21 5:30 p.m. Work Session Virtual
7:30 p.m. Regular Session
3/9/21 5:30 p.m. Work Session Virtual
7:30 p.m. Regular Session
Future Work Session Topics: Economic Development Incentives, Action on UDO Text Amendment from 2018: Paying Taxes at Approval Instead of Application, New FEMA Flood Plain Maps, Area 1 Small Area Plan, Neighborhood Commercial Residential Zoning District (New Zoning District), Affordable Housing
(Updated January 7 at 10 a.m.) Boards & Commission Meeting Dates/Time Actual Date of Meeting Members Appointed Contact Person
Board of Social Services Bi-monthly 1st Thursday/4 p.m. February 4 at 4 p.m. Duffy Christen Gallik Central Rappahnnock Regional Library Quarterly 2nd Monday/4:00 p.m. March 8 at 4 p.m. Devine Martha Hutzel Community Policy Management Team Thursday after 3rd Tuesday/2:00 p.m. TBD Greenlaw Jamie Divelbiss Fredericksburg Arts Commission 3rd Wednesday/6:30 p.m. TBD Devine, Graham Jane Shelhorse Fredericksburg Area Museum 4th Monday/8:30 a.m. January 25 at 8:30 a.m. Kelly Sara Poore Fredericksburg Clean & Green Comm. 1st Monday/6:30 p.m. February 1 at 6:30 p.m. Devine Robert Courtnage Fredericksburg Regional Alliance Quarterly/5:00 p.m. February 8 at 5 p.m. Greenlaw, Duffy Curry Roberts GWRC/FAMPO 3rd Monday/6:00 p.m. January 25 at 6 p.m. Kelly, Withers, vacancy - Alt. Linda Millsaps Healthy Generations Area on Aging (RAAA) 1st Wednesday/4:00 p.m. TBD Greenlaw Patricia Wade Main Street Board 3rd Wednesday/8:30 a.m. January 20 at 8:30 a.m. Greenlaw Ann Glave Housing Advisory Committee As needed TBD Frye, Graham Susanna Finn PRTC 1st Thursday/7:00 p.m. January 7 at 7 p.m. Kelly, Graham - Alt. Kasaundra Coleman Rappahannock Juvenile Detention Bi-monthly last Monday/12 noon January 25 at noon Whitley, Frye - Alt. Carla White Rappahannock Regional Solid Waste Quarterly 3rd Wednesday/8:30 a.m. February 17 at 8:30 a.m. Kelly, Withers Joe Buchanan Rappahannock River Basin Quarterly/1:00 p.m. March 24 at 1 p.m. Withers Eldon James Recreation Commission 3rd Thursday/6:30 p.m. January 21 at 6:30 p.m. Duffy Jane Shelhorse Regional Group Home Commission 2nd Thursday/2:30 p.m. TBD Duffy, Whitley Ben Nagle Town & Gown Quarterly/3:30 p.m. TBD Withers, Duffy Paula Zero Virginia Railway Express Operations Board 3rd Friday/9:00 a.m. January 15 at 9 a.m. Kelly, Graham -Alt. Richard Dalton
City/School Working Group TBD Greenlaw, Kelly Baroody/Catlett City/School ECE Task Force TBD Devine, Graham Baroody/Catlett
Most meetings are being held electronically due to COVID-19