RFP Draft V3.75
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Request for Proposal Licensing Solution Provider for Microsoft Event ID # PFP0000085 Proposal due date: January 7, 2020 at 2:00 PM central time Closing date for questions: December 3, 2019 at 2:00 PM central time Table of Contents 1 Introduction ............................................................................................................................................................. 3 1.1 Purpose of RFP .............................................................................................................................. 3 1.2 Background ................................................................................................................................... 3 1.3 Goals and objectives ..................................................................................................................... 3 1.4 Mandatory qualifications .............................................................................................................. 3 1.5 RFP requirements.......................................................................................................................... 4 2 General Rules .......................................................................................................................................................... 4 2.1 RFP overview ................................................................................................................................. 4 2.2 Estimated timeline and extension of time .................................................................................... 4 2.3 Proposal format and content (Attachment 2) .............................................................................. 5 2.4 Proposal submission ..................................................................................................................... 5 2.5 Questions and communication restrictions .................................................................................. 5 2.6 Addenda ........................................................................................................................................ 5 2.7 County’s right to withdraw, cancel, suspend and/or modify RFP ................................................ 6 2.8 Proposer’s right to edit or cancel proposal................................................................................... 6 2.9 Proposals will not be returned ...................................................................................................... 6 2.10 Public disclosure of proposal documents ..................................................................................... 6 2.11 Proposer’s costs ............................................................................................................................ 6 2.12 Proposer’s ideas ............................................................................................................................ 7 2.13 Collusion ........................................................................................................................................ 7 2.14 Conflict of interest ........................................................................................................................ 7 3 Evaluation and Selection..................................................................................................................................... 7 3.1 Proposal evaluation and recommendation for selection ............................................................. 7 3.2 Evaluation of responsiveness ........................................................................................................ 8 3.3 Evaluation of responsibility ........................................................................................................... 8 3.4 Evaluation panel and evaluation criteria ...................................................................................... 8 3.5 Interviews ...................................................................................................................................... 9 3.6 Execution of contract .................................................................................................................... 9 4 Attachments ............................................................................................................................................................ 9 Exhibit A – Sample of current products ............................................................................................................ 10 Exhibit B – Pricing markup Excel spreadsheet ................................................................................................ 12 Attachment 1 - Requirements .............................................................................................................................. 13 Licensing Solution Provider (LSP) for Microsoft products 1 Attachment 2 – Proposal format and content ............................................................................................... 14 Attachment 3 – Hennepin County Terms and Conditions......................................................................... 16 Licensing Solution Provider (LSP) for Microsoft products 2 1 Introduction Purpose of RFP The County of Hennepin, State of Minnesota (“County”), is soliciting proposals for a Licensing Solution Provider (LSP) for Microsoft products, which the County hopes will lead to a three-year agreement. The selected solution will replace the County’s current LSP contract. Background The County’s current LSP for Microsoft products contract expires December 31, 2020. Current annual Microsoft spend is $7,000,000. For further background see Exhibit A. Hennepin County is the most populated county in Minnesota and encompasses Minneapolis. Hennepin County Government has 9,000 employees with five distinct lines of business and an annual budget of $2,000,000,000. Goals and objectives • The new LSP contract will be executed in time to allow for transition services if necessary • LSP serves as a business partner to Hennepin County • LSP establishes uniform product pricing at the lowest possible level, which can be used by all County enrollees regardless of purchasing volume • LSP assures that all enrollees receive necessary administrative and support services • LSP provides instruction and guidance in developing an understanding of Microsoft pricing and licensing for various Microsoft products and Azure services • LSP establishes and assists in Proof of Purchase, entitlement, and certificate/order confirmation • LSP establishes reconcilable Azure usage billing • LSP establishes the availability of Microsoft Consulting Services at competitive rates • LSP establishes the availability of Premier Support services (optional) Mandatory qualifications 1. LSP must be a certified direct Microsoft LSP partner authorized to provide Select Plus, Enterprise, and Academic Agreements to Local Government and Affiliates. LSP must include with their proposal an authorized Large Account Reseller (“LAR”) letter issued by Microsoft confirming the Proponent’s LSP accreditation and good standing; the letter must be current and dated within one (1) month of the proposal due date, signed by an authorized representative from Microsoft, and issued on Microsoft letter head. Licensing Solution Provider (LSP) for Microsoft products 3 2. LSP must have appropriate skills defined by the Microsoft Partner Program and must include within the proposal and within the letter provided in 1 above a list of Microsoft organization skills including: Cloud Licensing, Office 365 Licensing, and Volume Licensing. 3. LSP must provide fixed pricing for the term of the agreement. 4. LSP must be able to provide quotes and Invoices that, at a minimum, contain the following attributes: a. Microsoft Part number and not reseller SKU b. Quantity c. Cost per Unit d. Product Description in plain language e. Extended or Total Cost (Cost per unit multiplied by Quantity) f. Microsoft Enrollment Number g. Hennepin Contract Number h. Cost i. Mark-up % j. j Start and end dates RFP requirements The RFP Requirements are included as Attachment 1. General Rules RFP overview This Request for Proposals (“RFP”) is an invitation for Proposers to submit a proposal to the County. It is not to be construed as an official and customary request for bids, but as a means by which the County can facilitate the acquisition of information related to the purchase of services. Any proposal submitted is a suggestion to negotiate and NOT A BID. Estimated timeline and extension of time 12/3/2019 Due date for vendor questions 12/6/2019 Anticipated date County answers posted 1/7/2020 Due date for proposals Week of 1/20/2020 Vendor interview period (if requested; this date is an approximation) These dates are subject to revision or cancellation by the County in its sole and absolute discretion. Licensing Solution Provider (LSP) for Microsoft products 4 Proposal format and content (Attachment 2) When submitting a proposal, Proposers must follow the specific format and contents detailed in Attachment 2. Failure to do so will likely prolong the evaluation process. Proposal submission Proposals will be received in the Hennepin County Supplier Portal. In order to submit a proposal, you must first register with the Supplier Portal. For more information on how to register, please go to the Supplier Portal Information Page. Proposers are strongly encouraged to make their submissions well in advance of the proposal due date