Town of Smoky Lake Minutes of the Regular Council Meeting Town Council Chambers & Virtually Via "Gotomeeting" June 2, 2020 at 5:00 P.M. PRESENT: Hank Holowaychuk Mayor Ross Whitelaw Deputy Mayor (via digitally) Daniel Kotylak Councillor Terry Makowichuk Councillor (via digitally) Melody Morton Councillor
STAFF IN Adam Kozakiewicz Chief Administrative Officer ATTENDANCE: Crystal Letwin Finance Assistant / Legislative Services (via digitally) Billy McMullen Public Works Foreman
1. CALL TO ORDER
Mayor Holowaychuk called the June 2, 2020 Regular Town Council Meeting to order at 5: 15 p.m.
2. APPROVAL OF THE AGENDA
MOTION: 307-2020 MOVED by Deputy Mayor Whitelaw that Town of Smoky Lake approve the June 2, 2020 Regular Town Council Meeting Agenda, as presented.
CARRIED
3. ADOPTION OF PREVIOUS MINUTES
3.1 May 19, 2020 Regular Council Meeting
MOTION: 308-2020 MOVED by Councillor Morton that Town of Smoky Lake adopt the Town of Smoky Lake's Minutes of the May 19, 2020 Regular Council Meeting, as presented.
CARRIED
3.2 May 27, 2020 Regular Council Meeting
MOTION: 309-2020 MOVED by Councillor Morton that Town of Smoky Lake adopt the Town of Smoky Lake's Minutes of the May 27, 2020 Regular Council Meeting, as presented.
CARRIED
Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes
Page 1 of 11 CAO Initials 4. DELEGATIONS
4.1 Aspen View Public Schools: Tom Mykytiuk, Trustee and Neil O'Shea, Superintendent
MOTION: 310-2020 MOVED by Councillor Kotylak that Town of Smoky Lake accept the oral report presented by Tom Mykytiuk, Trustee and Neil O'Shea, Superintendent, Aspen View Public Schools regarding the new H.A. Kostash School Replacement Project as follows: • The design team visited Ashmont, Leduc, Calmar and Bawlf Schools to explore the school layouts/designs. • The new school will have a capacity of 375 students with 4 additional portables that will hold a total of 475 students. • The Request for Proposal (RFP) for an Architect has been advertised. • The Request for Proposal (RFP) for a Geo-technician has been hired to perform soil samples, measuring water table (etc.) • Aspen View Public Schools have been working on the website for updates on the new school project. (https://hak.aspenview.org)
CARRIED
4.2 Eddie Shepel - Spectre Systems Ltd.
MOTION: 311-2020 MOVED by Councillor Makowichuk that Town of Smoky Lake accept the oral report presented by Eddie Shepel, from Spectre Systems regarding the paving schedule to begin middle of June, weather permitting, for the upcoming approved paving projects in the Town of Smoky Lake.
CARRIED
MOTION: 312-2020 MOVED by Councillor Morton that Town of Smoky Lake approve Spectre Systems contract #20-01-2511, Item 2.0 8., paving intersection at 45A Ave and East Railway Drive, in the amount of $15,150.00; and be included in the Town of Smoky Lake's 2020 Capital Budget. CARRIED
Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes
Page 2 of 11 CAO Initials SPECTRESYSTEMS (A DIVISIONOF 1932275 AB LTD) SPECTRE SYSTEMS A DIVISION OF 1932275 AB LTD
PO BOX 12 MUNDARE, AB TOB 3HO PH: 780.239.4321 WCB: 8352873 EMAIL: [email protected] GST: 790330898
Date: MAY 24, 2020 CONTRACT: #20-01-2511
Owner: TOWN OF SMOKY LAKE Project: 2020 STREET IMPROVEMENT (EXTRA WORK 3)
Item Description Quantity Unit Unit Value Contract I Value
1.0 MOBJUZAllON / l Lump $0.00 so.oo . 2.0 ASPHALT PAVING• OVERLAY
A.) 50 ST & WEST RAILWAY DRIVE (INTERSECTION) 1023 m2 s 30.00 s 30,690.00 B.) 45A AVE & EAST RAILWAY DRIVE (INTERSECTION) sos m2 s 30.00 s 15 150.00 2.1 Mill edae Of asphalt perimeter (if ""nllcable) 2.2 Tad< di ooat/ SS·l emulSifedl 50mm ACP c;w leveling course (Oty Of Edmonton HT spec, 2.3 or equivalent)
3.0 CONTRACT TOTAL $45,840.00
Mayor Holowaychuk called a recess at 7:42 p.m. and reconvened at 8:02 p.m.
5. QUESTION PERIOD
No questions.
6. FAMILY AND COMMUNITY SUPPORT SERVICES (FCSS)
No items were discussed under "Family and Community Support Services (FCSS)".
Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes
Page 3 of 11 CAO Initials 7. PUBLIC WORKS
7.1 Public Works Foreman's Report
Public Works Report May 19- June 2, 2020
Applied dust control on long alley (starting at SO"'Ave-42"" Ave)42nd Ave, 54St., short alley between 4303/4215 [east th of 43'" Ave) 30th Ave[from 855-2921,50"'St. to 2804 50 St., road to north gate[will explain at council meeting) pumpkin park
• Graded pumpkin park,51'1/301• Ave,SQt• st,42•• Ave,54"' St., alley from 50"'Ave/49 "'Ave . • Land leveled long alley from 49'" Ave-42•• Ave [prep for dust control]
• Took down caution tape old slgnage at the playgrounds Installed new slgnage opened playgrounds on may 281• [as per council's request) Grass cutting/weed eatlng[contlnulng] Pot hole repair[continuing] • Checking complex[lnslde, running taps, flushing toilets] Garbage removal twice per week [Mon & Fri during summer months] Added gravel to heave on road [harvest gold, has become bigger] • Filled pothole in alley [alley south of 179 and Wheatland Ave) Continuing to touch up gravel road [2716-50'" St.] [soft lots of big trucks] • Made brackets for construction lights[allowing flashing lights to sit on barricades without use of tape/wire] Flushed hydrants • Read water/gas meters • Took six hanging baskets to green house[for flowers] Numerous line locates • Installed handicap signs at 124 white earth St. • Installed handicap sign at 37 Wheatland St. Installed puck board in old sander[mentioned verbally last meeting] Temporarily fixed sidewalk In front of 65 Wheatland Ave [mentioned verbally last meeting) • Temporarily fixed sidewalk In front of 261 white earth St. [mentioned verbally last meeting) Cleaned up on east side of PW shop[took Items to the land fill] • Installed new stop sign and post at east end of wild rose/white earth[stand for sign broke from curb] • One gas shack arrived • Installed delineator posts on ends of culverts at 4919-SQt• Ave[markers] Turned off utilities at 66 Wheatland [as per customers request]
MOTION: 313-2020 MOVED by Councillor Morton that Town of Smoky Lake accept the oral and written Public Works report presented by Billy McMullen, Town Public Works Foreman.
CARRIED
7.2 Concrete and Rubber Curb Quotes for Harvest Gold Drive
MOTION: 314-2020 MOVED by Mayor Holowaychuk that Town of Smoky Lake defer the Concrete and Rubber Curb quotes from Traffic Safety Warehouse for Harvest Gold Drive to the next Regular Council Meeting held on June 16, 2020; and Administration provide an additional quote for comparison.
CARRIED
Town of Smoky Lake June 2, 2020 • Regular Council Meeting Minutes
Page 4 of 11 CAO Initials 8. NATURAL GAS
No items were discussed under "Natural Gas".
9. ADMINISTRATION
9.1 Chief Administrative Officer's Report • Visited Leduc and Calmar Schools to examine the schools layout design. • Meeting with Thomas Lukaszuk from Urban Mews on June 3, 2020.
MOTION: 315-2020 MOVED by Deputy Mayor Whitelaw that Town of Smoky Lake accept the oral Chief Administrative Officer's report presented by Adam Kozakiewicz, Chief Administrative Officer.
CARRIED
9.2 Commercial Vehicle Speeding Concern - Highway 855 South of Town (Addition by Councillor Makowichuk)
MOTION: 316-2020 MOVED by Councillor Makowichuk that Town of Smoky Lake write a letter to Alberta Transportation to address concerns of speeding vehicles on Highway 855, south of the 4-way stop and discuss options on how to enforce the speed limit of 50 km/hr.; and Administration provide costs for an electronic radar speed sign to present at a future meeting of Council.
CARRIED
9.3 Town of Smoky Lake Broadband Project re: Support Letters
MOTION: 317-2020 MOVED by Councillor Morton that Town of Smoky Lake acknowledge receipt of the support letters for the Town of Smoky Lake's Broadband Fund Application to the Canadian Radio-television and Telecommunications Commission (CRTC) from Noel Simpson, President of the Smoky Lake Chamber of Commerce, dated May 27, 2020; Michelle Wright, Secretary-Treasurer of Pappy's Parcel Pitstop, dated May 27, 2020; Juanita Marois, Executive Director of Metis Crossing, dated May 26, 2020; Dr. Daryl Chomay of Chomay Dental, dated May 28, 2020; and Cory Ollikka, Chief Administrative Officer of Smoky Lake County, dated May 28, 2020.
CARRIED
Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes
Page 5 of 11 CAO Initials 9.4 Update on the Marijuana Grow Operation in the Town of Smoky Lake
MOTION: 318-2020 MOVED by Councillor Morton that Town of Smoky Lake accept the update provided by CAO, Kozakiewicz regarding the marijuana grow operation in the Town of Smoky Lake and the 21 day "stop work order" letter to be hand delivered when completed; and Administration provide another update at the June 16, 2020 Regular Council Meeting. CARRIED
9.5 HA Kostash School Replacement Project Funding of $240.000.00
MOTION: 319-2020 MOVED by Mayor Holowaychuk that Town of Smoky Lake approve the HA Kostash School Replacement Project Funding in the amount of $240,000.00 of the total cost of $600,000.00 (funding cost share: County 60% and Town 40%) for the purpose of a community daycare in the new school, to the Town's 2021 Capital Budget; and be funded by a loan debenture through Alberta Capital Finance Authority for a 20 year term commencing in 2021; in reference to Joint Town/County motion J175-20: Joint Council as community stakeholders be mutual third-party funding partners to contribute funding in the amount of $600,000.00 based on a funding formula of 60% County and 40% Town, for the purpose of incorporating a community daycare facility into the H. A. Kostash School Replacement building.
CARRIED
9.6 Integrity Waste Solutions re: Blue Bag Recycling Program
MOTION: 320-2020 MOVED by Councillor Morton that Town of Smoky Lake defer the Integrity Waste Solutions Proposal for the Collection and Processing of Bi-weekly Curbside Blue Bag Recycling Program, provided by Chris Guenette, dated May 2020; and Administration contact the Town's current Solid Waste contractor Myron Zaplotinsky, Smoky Lake Waste & Recycle, and request a quote for the Collection and Processing of Biweekly Curbside Blue Bag Recycling Program to compare to Integrity Waste Solutions; and present the information at a future meeting of Council.
CARRIED
9.7 Government of Alberta's Mask Distribution Plan
MOTION: 321-2020 MOVED by Mayor Holowaychuk that Town of Smoky Lake acknowledge receipt of the email from Erin O'Neill, Director, Planning, Pandemic Response Planning Team for the Government of Albertain regards to the announced plans from the Government of Alberta for a province-wide phased reopening of businesses and
Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes
Page 6 of 11 CAO Initials services on April 30, and as part of the announcement Premier Kenney indicated that planning was taking place to provide a supply of non-medical masks to Albertans for use in situations where physical distancing is not possible, to make masks available, distribution facilities have been identified in many municipalities to increase access for Albertans.
CARRIED
9.8 Canada Summer Jobs Grant re: Successful Applications
MOTION: 322-2020 MOVED by Councillor Makowichuk that Town of Smoky Lake acknowledge receipt of the email from Tina Warawa, Office Manager Constituency Assistant, Office of Shannon Stubbs, M.P., dated May 28, 2020, in regards to the successful submission of the Canada Summer Jobs Grant received by the Town of Smoky Lake for six (6) approved positions, funding for eight (8) weeks, in the amount of $4,200.00, per position for Year 2020; and Town of Smoky Lake respond to Shannon Stubbs, M.P. with a letter of appreciation.
CARRIED
10. HEALTH AND PROTECTIVE SERVICES
10.1 Alberta Rural Health Week/ Paramedic Week
MOTION: 323-2020 MOVED by Councillor Morton that Town of Smoky Lake approve action taken by Mayor Holowaychuk to advertise and acknowledge "Alberta Rural Health Week and Paramedic Week" from May 25 - 31, 2020 on the Town Electronic signs, Facebook and the Website.
CARRIED
10.2 Report on the 2019 Doctor Retention and Recruitment Committee Budget Expenditures
MOTION: 324-2020 MOVED by Councillor Morton that Town of Smoky Lake defer the 2019 Doctor Retention and Recruitment Committee Budget Expenditures report to the next Regular Council Meeting scheduled for June 16, 2020. CARRIED 10.3 Town of Smoky Lake DRAFT Bylaw 008-2020: Fire Services
MOTION: 325-2020 MOVED by Councillor Morton that Town of Smoky Lake's Bylaw 008-2020, being a Fire Services Bylaw, be given first reading.
CARRIED
Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes
Page 7 of 11 CAO Initials 10.4 Town of Smoky Lake DRAFT Bylaw 009-2020: Fireworks
MOTION: 326-2020 MOVED by Councillor Morton that Town of Smoky Lake's Bylaw 009-2020, being a Fireworks Bylaw, be given first reading.
CARRIED
Mayor Holowaychuk called a recess at 6:30 p.m. and reconvened at 6:42 p.m.
11. RECREATION AND CULTURE
No items were discussed under "Recreation and Culture".
12. ECONOMIC DEVELOPMENT
12.1 Regional Community Development Committee (RCDC) Strategic Plan and 3 year Rolling Action Plan for 2020 - 2023
MOTION: 327-2020 MOVED by Mayor Holowaychuk that Town of Smoky Lake adopt the Regional Community Development Committee (RCDC) 3 year rolling action plan for the Strategic Plan Year 2020 - 2023. CARRIED
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Town of Smoky Lake Mayor Initials June 2, 2020 • Regular Council Meeting Minutes
Page 8 of 11 CAO Initials Goal 3: Promololht Reqlon 3.1 Developan integaled� plan10 atlractlisim, businesses andresidents 1o lhe Regicn Tollism Readiness: develcpngsetVices•tlich l>i su;,po,:1Me tis � and Dist,;:!Viwxia Eooromicllevelopneo l Straleg/. X X Contiroe theplat X Coofruetheplat Fnaize2020 L lartceqNO Plan TE: L!)dalad ICJe 1o; COl'D lo be presellledIJ .h.rle .ee!ing l)e,,'elq)Residefll Emy& l gzyey.
39 Worlc•;,.the� govenm"11o erwe adequale �is Sig,ageProgram : higr•?JS. l'ails, •h Tc,n w.iialle along�anspatao:n major rou\ls 1o ilctease v.si':a!onll X X Sign ilslalalicn lr..-m,1b.rism rea and ealiooalsiles. and VilagesJr0113Tl) to7jllnder 310 Encruagethedev� dookm reamin artienue and irai 'Mlf1 febr11a 2020Slralogic Plannina Session3 Yur SlnleoicPrioritieo 2020 2020Mm. 2021 2021Actions 'Jf!ll 'Jf!lllvia'6 4.7 lderdy and cmm.rica:eRegion. Y.it1bmerresidenlsmthe MNtng Plan 2020OOTE:COVID� Encnr:ii;epeqwi ·cane lo lane' lo il -eer listt. 1o mar1ce1 residen:s1o trmer :n1 ores e11ou1 8mg 'em- lane oorhe 2020 rnmmgplat 8mg 'em. txxne am.ie plat2020 � X X X OIi espocialyRegion •iU> Mute of wort from loatia:tresodenls1ocxmn.ntf. 1oall'a:lremenls1ooonmrit)'. home(\\ill need lnfraolrllcture to support). 4.lt Develop and�I a Regional'Welcome Pad 13. LANDS, PLANNING AND DEVELOPMENT No items were discussed under "Lands, Planning and Development". 14. COUNCILLOR REPORTS/ UPDATES 14.1 Mayor Holowaychuk: No report. 14.2 Deputy Mayor Whitelaw: No report. 14. 3 Councillor Kotylak: No report. 14.4 Councillor Makowichuk: No report. 14.5 Councillor Morton: No report. 15.CORRESPONDENCE Town of Smoky Lake June 2, 2020 - Regular Council Meeting Minutes Page 9 of 11 CAO Initials 15.1 Correspondence to file for information: MOTION: 328-2020 MOVED by Councillor Morton that the following items be filed for information: a) May 19, 2020: Alberta Municipal Affairs re: Municipal Sustainability Initiative (MSI) Allocations for 2020. b) Community Futures: General Manager's Monthly Report dated May 21, 2020. c) May 26, 2020: Alberta Health Memorandum re: Municipal Council and Committee Meetings. d) May 27, 2020: Northeast Alberta Information HUB Board/Membership Meeting Minutes. e) Northeast Alberta Information HUB Ltd. Balance Sheet as at April 30, 2020. f) May 2020: Northeast Alberta HUB Regional Economic Recovery Taskforce Industry Focus. CARRIED MOTION: 329-2020 MOVED by Deputy Mayor Whitelaw that Town of Smoky Lake approve the Alberta HUB Annual General Meeting scheduled for June 24, 2020 at 5:30 p.m. via virtually, as a Council approved event. CARRIED 15.2 Alberta Union of Provincial Employees re: Government Cuts MOTION: 330-2020 MOVED by Mayor Holowaychuk that Town of Smoky Lake defer the Alberta Union of Provincial Employees correspondence in regard to Government Cuts, dated May 15, 2020 from Kevin Barry and Mike Dempsey, to the next scheduled Regular Council meeting on June 16, 2020. CARRIED Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes Page 10 of 11 CAO Initials 16. EXECUTIVE SESSION (Closed Session) MOTION: 331-2020 MOVED by Mayor Holowaychuk that Town of Smoky Lake defer the following matters to the next Regular Council Meeting: 16.1 (FOIP s. 16) Alberta Health Services Continuing Care Centre - Scope of Work. 16.2 (FOi P s. 19) Chief Administrative Officer's Performance Evaluation. CARRIED 17. BUSINESS FROM EXECUTIVE SESSION (Out of Closed Session) No items were discussed in Executive Session. 18. ADJOURNMENT MOTION: 332-2020 MOVED by Councillor Morton to adjourn the meeting at 9:14 p.m. CARRIED Adam Kozakiewicz Chief Administrative Officer Town of Smoky Lake Mayor Initials June 2, 2020- Regular Council Meeting Minutes Page 11 of 11 CAO Initials