Town of Smoky Lake Minutes of the Regular Council Meeting Town Council Chambers & Virtually Via "Gotomeeting" June 2, 2020 at 5:00 P.M. PRESENT: Hank Holowaychuk Mayor Ross Whitelaw Deputy Mayor (via digitally) Daniel Kotylak Councillor Terry Makowichuk Councillor (via digitally) Melody Morton Councillor STAFF IN Adam Kozakiewicz Chief Administrative Officer ATTENDANCE: Crystal Letwin Finance Assistant / Legislative Services (via digitally) Billy McMullen Public Works Foreman 1. CALL TO ORDER Mayor Holowaychuk called the June 2, 2020 Regular Town Council Meeting to order at 5: 15 p.m. 2. APPROVAL OF THE AGENDA MOTION: 307-2020 MOVED by Deputy Mayor Whitelaw that Town of Smoky Lake approve the June 2, 2020 Regular Town Council Meeting Agenda, as presented. CARRIED 3. ADOPTION OF PREVIOUS MINUTES 3.1 May 19, 2020 Regular Council Meeting MOTION: 308-2020 MOVED by Councillor Morton that Town of Smoky Lake adopt the Town of Smoky Lake's Minutes of the May 19, 2020 Regular Council Meeting, as presented. CARRIED 3.2 May 27, 2020 Regular Council Meeting MOTION: 309-2020 MOVED by Councillor Morton that Town of Smoky Lake adopt the Town of Smoky Lake's Minutes of the May 27, 2020 Regular Council Meeting, as presented. CARRIED Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes Page 1 of 11 CAO Initials 4. DELEGATIONS 4.1 Aspen View Public Schools: Tom Mykytiuk, Trustee and Neil O'Shea, Superintendent MOTION: 310-2020 MOVED by Councillor Kotylak that Town of Smoky Lake accept the oral report presented by Tom Mykytiuk, Trustee and Neil O'Shea, Superintendent, Aspen View Public Schools regarding the new H.A. Kostash School Replacement Project as follows: • The design team visited Ashmont, Leduc, Calmar and Bawlf Schools to explore the school layouts/designs. • The new school will have a capacity of 375 students with 4 additional portables that will hold a total of 475 students. • The Request for Proposal (RFP) for an Architect has been advertised. • The Request for Proposal (RFP) for a Geo-technician has been hired to perform soil samples, measuring water table (etc.) • Aspen View Public Schools have been working on the website for updates on the new school project. (https://hak.aspenview.org) CARRIED 4.2 Eddie Shepel - Spectre Systems Ltd. MOTION: 311-2020 MOVED by Councillor Makowichuk that Town of Smoky Lake accept the oral report presented by Eddie Shepel, from Spectre Systems regarding the paving schedule to begin middle of June, weather permitting, for the upcoming approved paving projects in the Town of Smoky Lake. CARRIED MOTION: 312-2020 MOVED by Councillor Morton that Town of Smoky Lake approve Spectre Systems contract #20-01-2511, Item 2.0 8., paving intersection at 45A Ave and East Railway Drive, in the amount of $15,150.00; and be included in the Town of Smoky Lake's 2020 Capital Budget. CARRIED Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes Page 2 of 11 CAO Initials SPECTRESYSTEMS (A DIVISIONOF 1932275 AB LTD) SPECTRE SYSTEMS A DIVISION OF 1932275 AB LTD PO BOX 12 MUNDARE, AB TOB 3HO PH: 780.239.4321 WCB: 8352873 EMAIL: [email protected] GST: 790330898 Date: MAY 24, 2020 CONTRACT: #20-01-2511 Owner: TOWN OF SMOKY LAKE Project: 2020 STREET IMPROVEMENT (EXTRA WORK 3) Item Description Quantity Unit Unit Value Contract I Value 1.0 MOBJUZAllON / l Lump $0.00 so.oo . 2.0 ASPHALT PAVING• OVERLAY A.) 50 ST & WEST RAILWAY DRIVE (INTERSECTION) 1023 m2 s 30.00 s 30,690.00 B.) 45A AVE & EAST RAILWAY DRIVE (INTERSECTION) sos m2 s 30.00 s 15 150.00 2.1 Mill edae Of asphalt perimeter (if ""nllcable) 2.2 Tad< di ooat/ SS·l emulSifedl 50mm ACP c;w leveling course (Oty Of Edmonton HT spec, 2.3 or equivalent) 3.0 CONTRACT TOTAL $45,840.00 Mayor Holowaychuk called a recess at 7:42 p.m. and reconvened at 8:02 p.m. 5. QUESTION PERIOD No questions. 6. FAMILY AND COMMUNITY SUPPORT SERVICES (FCSS) No items were discussed under "Family and Community Support Services (FCSS)". Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes Page 3 of 11 CAO Initials 7. PUBLIC WORKS 7.1 Public Works Foreman's Report Public Works Report May 19- June 2, 2020 Applied dust control on long alley (starting at SO"'Ave-42"" Ave)42nd Ave, 54St., short alley between 4303/4215 [east th of 43'" Ave) 30th Ave[from 855-2921,50"'St. to 2804 50 St., road to north gate[will explain at council meeting) pumpkin park • Graded pumpkin park,51'1/301• Ave,SQt• st,42•• Ave,54"' St., alley from 50"'Ave/49 "'Ave . • Land leveled long alley from 49'" Ave-42•• Ave [prep for dust control] • Took down caution tape old slgnage at the playgrounds Installed new slgnage opened playgrounds on may 281• [as per council's request) Grass cutting/weed eatlng[contlnulng] Pot hole repair[continuing] • Checking complex[lnslde, running taps, flushing toilets] Garbage removal twice per week [Mon & Fri during summer months] Added gravel to heave on road [harvest gold, has become bigger] • Filled pothole in alley [alley south of 179 and Wheatland Ave) Continuing to touch up gravel road [2716-50'" St.] [soft lots of big trucks] • Made brackets for construction lights[allowing flashing lights to sit on barricades without use of tape/wire] Flushed hydrants • Read water/gas meters • Took six hanging baskets to green house[for flowers] Numerous line locates • Installed handicap signs at 124 white earth St. • Installed handicap sign at 37 Wheatland St. Installed puck board in old sander[mentioned verbally last meeting] Temporarily fixed sidewalk In front of 65 Wheatland Ave [mentioned verbally last meeting) • Temporarily fixed sidewalk In front of 261 white earth St. [mentioned verbally last meeting) Cleaned up on east side of PW shop[took Items to the land fill] • Installed new stop sign and post at east end of wild rose/white earth[stand for sign broke from curb] • One gas shack arrived • Installed delineator posts on ends of culverts at 4919-SQt• Ave[markers] Turned off utilities at 66 Wheatland [as per customers request] MOTION: 313-2020 MOVED by Councillor Morton that Town of Smoky Lake accept the oral and written Public Works report presented by Billy McMullen, Town Public Works Foreman. CARRIED 7.2 Concrete and Rubber Curb Quotes for Harvest Gold Drive MOTION: 314-2020 MOVED by Mayor Holowaychuk that Town of Smoky Lake defer the Concrete and Rubber Curb quotes from Traffic Safety Warehouse for Harvest Gold Drive to the next Regular Council Meeting held on June 16, 2020; and Administration provide an additional quote for comparison. CARRIED Town of Smoky Lake June 2, 2020 • Regular Council Meeting Minutes Page 4 of 11 CAO Initials 8. NATURAL GAS No items were discussed under "Natural Gas". 9. ADMINISTRATION 9.1 Chief Administrative Officer's Report • Visited Leduc and Calmar Schools to examine the schools layout design. • Meeting with Thomas Lukaszuk from Urban Mews on June 3, 2020. MOTION: 315-2020 MOVED by Deputy Mayor Whitelaw that Town of Smoky Lake accept the oral Chief Administrative Officer's report presented by Adam Kozakiewicz, Chief Administrative Officer. CARRIED 9.2 Commercial Vehicle Speeding Concern - Highway 855 South of Town (Addition by Councillor Makowichuk) MOTION: 316-2020 MOVED by Councillor Makowichuk that Town of Smoky Lake write a letter to Alberta Transportation to address concerns of speeding vehicles on Highway 855, south of the 4-way stop and discuss options on how to enforce the speed limit of 50 km/hr.; and Administration provide costs for an electronic radar speed sign to present at a future meeting of Council. CARRIED 9.3 Town of Smoky Lake Broadband Project re: Support Letters MOTION: 317-2020 MOVED by Councillor Morton that Town of Smoky Lake acknowledge receipt of the support letters for the Town of Smoky Lake's Broadband Fund Application to the Canadian Radio-television and Telecommunications Commission (CRTC) from Noel Simpson, President of the Smoky Lake Chamber of Commerce, dated May 27, 2020; Michelle Wright, Secretary-Treasurer of Pappy's Parcel Pitstop, dated May 27, 2020; Juanita Marois, Executive Director of Metis Crossing, dated May 26, 2020; Dr. Daryl Chomay of Chomay Dental, dated May 28, 2020; and Cory Ollikka, Chief Administrative Officer of Smoky Lake County, dated May 28, 2020. CARRIED Town of Smoky Lake Mayor Initials June 2, 2020 - Regular Council Meeting Minutes Page 5 of 11 CAO Initials 9.4 Update on the Marijuana Grow Operation in the Town of Smoky Lake MOTION: 318-2020 MOVED by Councillor Morton that Town of Smoky Lake accept the update provided by CAO, Kozakiewicz regarding the marijuana grow operation in the Town of Smoky Lake and the 21 day "stop work order" letter to be hand delivered when completed; and Administration provide another update at the June 16, 2020 Regular Council Meeting. CARRIED 9.5 HA Kostash School Replacement Project Funding of $240.000.00 MOTION: 319-2020 MOVED by Mayor Holowaychuk that Town of Smoky Lake approve the HA Kostash School Replacement Project Funding in the amount of $240,000.00 of the total cost of $600,000.00 (funding cost share: County 60% and Town 40%) for the purpose of a community daycare in the new school, to the Town's 2021 Capital Budget; and be funded by a loan debenture through Alberta Capital Finance Authority for a 20 year term commencing in 2021; in reference to Joint Town/County motion J175-20: Joint Council as community stakeholders be mutual third-party funding partners to contribute funding in the amount of $600,000.00 based on a funding formula of 60% County and 40% Town, for the purpose of incorporating a community daycare facility into the H.