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Regular Meeting of Council Agenda

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Regular Meeting of Council Agenda 1 Regular Meeting of Council Agenda November 7, 2016 A Regular Meeting of Council will be held in the Council Chambers of the Municipal Hall at 8645 Stave Lake Street, Mission, B.C. Commencing at 1:00 p.m. for Committee of the Whole Immediately followed by a Closed Council meeting Reconvening at 7:00 p.m. for Regular Council proceedings 1. CALL TO ORDER (1:00 P.M.) 2. ADOPTION OF AGENDA 3. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE 4. CORPORATE ADMINISTRATION AND FINANCE (a) Investment Holdings Quarterly Report – September 30, 2016 Page 6 This report will bring Council and the public up-to-date on the District’s cash and portfolio investment holdings. This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required. (b) Safety Management System Page 8 This report is provided for information purposes only and no action is required by Council. (c) Changes to TrainBus Service Page 14 The purpose of this report is to provide information about upcoming changes to the TrainBus service component of the West Coast Express. A resolution from Council is required to provide direction to staff as to the level of service desired to connect Mission with Maple Ridge and beyond. 5. ENGINEERING AND PUBLIC WORKS (a) Water Meter Pilot Study Update Page 21 This report summarizes the results of the Water Meter Pilot Study. No staff recommendation accompanies this report and Council action is not required. 2 Regular Council Agenda November 7, 2016 The consultant, Karl Filiatrault, will attend the meeting to present the water meter pilot study summary (b) 1st Avenue Streetscape Improvements Page 33 RECOMMENDATIONS: Council consider and resolve: 1. That the 1st Avenue Streetscape Improvements Project Plan, as summarized in the report from the Manager of Development Engineering & Projects dated November 7, 2016, be endorsed; 2. That staff be authorized to engage the market for qualified consulting services for the purpose of procuring a for tender engineered design package in 2017; and 3. That staff be authorized to commence of sub-surface municipal utility repairs, as necessary, starting in 2017. (c) 2017 Asset Management Planning Program Grant Application Page 73 RECOMMENDATIONS: Council consider and resolve: 1. That the Level of Service Framework Project be supported for the 2017 Asset Management Planning Program grant application, as outlined in the Engineering Technologist II – Asset Management report dated November 7, 2016; 2. That, if the grant application is successful, the 2017 capital budget for the Asset Management System be increased from $30,000 to $40,000 to include the $10,000 grant funding; and 3. The District’s financial plan be amended accordingly. 6. DEVELOPMENT SERVICES (a) Submission of Context Study to Council from Mission Community Page 75 Heritage Commission RECOMMENDATION: Council consider and resolve: That District of Mission Context Study 2016, as appended to the Senior Planner’s report dated November 7, 2016 be received. (b) Liquor Licensing Page 149 This report is provided in response to Council’s recent request of October 17, 2016 to amend the Zoning Bylaw by prohibiting the sale of liquor in grocery stores that are located within one kilometer of an existing liquor store. Staff have prepared a Zoning Amending Bylaw that amends the definition of Supermarket to specifically exclude the sale of liquor. This bylaw is listed under the “Bylaws for Consideration” of the agenda for first two readings. 3 Regular Council Agenda November 7, 2016 Subject to Council’s approval, a Public Hearing will be scheduled for December 5, 2016. (c) Development applications to facilitate a four (4) urban residential Page 156 subdivision located at 7765 Horne Street This report details the rezoning, and development permit applications to facilitate a four (4) lot subdivision and identifies the necessary amendments to Zoning Bylaw 5050-2009. Staff support the proposed Zoning Amending Bylaw and as such have listed the Bylaw 5595-2016-5050(220) under the “Bylaws for Consideration” section of the Council agenda. Subject to Council’s approval, a Public Hearing will be scheduled for November 21, 2016. 7. PARKS, RECREATION AND CULTURE (a) Developer’s Request to Waive 5% Cash in Lieu for Parkland for Page 166 S13-008 at 8973 Manzer Street RECOMMENDATIONS: Council consider and resolve: 1. That the July 18th, 2016 resolution of Council (R16.408) requiring the payment of 5% of the value of the land as cash in lieu of parkland for subdivision S08-13 located at 8973 Manzer be maintained; and 2. That the District of Mission not accept any additional portion of lands or rights-of-way for trails beyond what was identified for dedication in the Preliminary Layout Approval letter dated June 6, 2014 for subdivision S13-008. 8. RESOLUTION TO RISE FROM COMMITTEE OF THE WHOLE RECOMMENDATION: Council consider and resolve to rise from Committee of the Whole 9. RESOLUTION TO EXCLUDE PUBLIC, RECESS THE PUBLIC MEETING UNTIL 7:00 P.M. AND IMMEDIATELY CONVENE INTO CLOSED SESSION RECOMMENDATIONS: Council consider and resolve: 1. That pursuant to Section 90 of the Community Charter, the public be excluded from this portion of the meeting as the subject matter being considered relates to the following: • Section 90(1)(e) of the Community Charter – the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and • Section 90(2)(b) of the Community Charter – the consideration of information received and held in confidence relating to 4 Regular Council Agenda November 7, 2016 negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party; 2. That the public portion of the meeting be recessed until 7:00 p.m.; and 3. That Council immediately resolve into the closed portion of their meeting. 10. RECONVENE (7:00 P.M.) 11. RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE (a) Freestanding Committee of the Whole (Corporate Administration Page 175 and Finance – Budget) report dated October 20, 2016 RECOMMENDATION: That the recommendations listed in the Freestanding Committee of the Whole (Corporate Administration and Finance – Budget) report dated October 20, 2016 be adopted (b) Committee of the Whole report dated November 7, 2016 -- Report of recommendations to be circulated at the 7:00 p.m. reconvened public meeting 12. PUBLIC BUDGET CONSULTATION Presentation of proposed budget followed by public input session Page 176 13. PUBLIC HEARINGS (a) Public Hearing Notice for November 7, 2016 Page 184 For reference (b) Zoning Amending Bylaw 5586-2016-5050(213) Page 185 A bylaw to permit and prohibit certain uses in the Core Commercial Downtown 1 (CCD1) Zone Previous staff report included as background information 14. COUNCIL COMMITTEE REPORTS AND MINUTES (a) Parks and Recreation Advisory Committee Meeting – September 13, Page 195 2016 (b) Cultural Resources Commission Meeting – October 14, 2016 Page 199 15. BYLAWS FOR CONSIDERATION (a) Zoning Amending Bylaw 5595-2016-5050(220) First and Second R16-017 (Analytical Consulting) – a bylaw to rezone a portion of Readings the property at 7765 Horne Street from Urban Residential 558 5 Regular Council Agenda November 7, 2016 (R558) Zone to Compact Residential 465 (RC465) Zone. Page 202 See “Development Services” in Section 6(c) (b) Zoning Amending Bylaw 5609-2016-5050(224) First and Second A bylaw to amend the definition of ‘Supermarket’ to specifically Readings exclude the sale of liquor. Page 204 See “Development Services” in Section 6(b) (c) Zoning Amending Bylaw 5586-2016-5050(213) Third Reading A bylaw to permit and prohibit certain uses in the Core Page 205 Commercial Downtown 1 (CCD1) Zone See “Public Hearings” in Section 13(b) (d) Zoning Amending Bylaw 5592-2016-5050(218) Adoption R16-035 (Woods) – a bylaw to rezone the property at 12411 Carr Page 207 Street from Rural Residential 7 (RR7) Zone to Rural Residential 7 Secondary Dwelling (RR7s) Zone Excerpt from public hearing minutes and previous staff report included as background information 16. DEVELOPMENT PERMITS FOR CONSIDERATION None 17. COUNCIL MEETING MINUTES FOR APPROVAL RECOMMENDATION: That the following minutes be adopted: (a) Special Council Meeting (Administrative Hearing) – March 14 and Page 215 September 12, 2016 (b) Regular Council Meeting – October 17, 2016 Page 219 (c) Freestanding Committee of the Whole (Corporate Services and Page 229 Finance – Budget) Meeting – October 20, 2016 (d) Special Council Meeting (Economic Development Select Page 232 Committee) – October 24, 2016 (e) Special Council Meeting (for the purpose of going into a closed Page 235 meeting) – October 26, 2016 18. NEW/OTHER BUSINESS 19. NOTICES OF MOTION 20. QUESTION PERIOD 21. ADJOURNMENT 6 Finance Department Staff Report to Council File: 05-1860-01 DATE: November 7, 2016 TO: Mayor and Council FROM: Scott Ross, Manager of Accounting Services SUBJECT: Investment Holdings Quarterly Report – September 30, 2016 This report will bring Council and the public up-to-date on the District’s cash and portfolio investment holdings. This report is provided for information purposes only. No staff recommendation accompanies this report and Council action is not required. PURPOSE: The purpose of this report is to provide Council with a quarterly update of the District’s cash and portfolio investment holdings. BACKGROUND: In accordance with the District’s Investment Policy FIN.20, staff report to Council on the District’s investment holdings on a quarterly basis. DISCUSSION AND ANALYSIS: The following table summarizes the District’s cash and portfolio investment holdings as at September 30, 2016: Amount Return A General Bank Account $ 8,730,632 1.20% Cashable Term Deposits 38,207,896 1.75% to 2.25% Non-cashable Term Deposits 45,941,708 1.75% to 2.80% MFA Bond Fund 3,078,490 1.95% Total Cash and Portfolio Investments $ 95,958,726 Note A - returns for the MFA Bond Fund are based on actual performance over the immediately preceding 12 month period.
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