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Government of Tamil Nadu Transport Department Bid for High Security Registration Plates Invitation for Bids (Ifb)

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Government of Tamil Nadu Transport Department Bid for High Security Registration Plates Invitation for Bids (Ifb) 1 GOVERNMENT OF TAMIL NADU TRANSPORT DEPARTMENT BID FOR HIGH SECURITY REGISTRATION PLATES INVITATION FOR BIDS (IFB) The Government of Tamil Nadu have proposed to implement the revised Rule 50 of the Central Motor Vehicles Rules, 1989, as notified by the Government of India, Ministry of Road Transport and Highways vide Gazette Notification No.221 (E), dated: 28.03.2001, S.O. No.814 (E), dated: 22.08.2001, S.O. No.1041 (E), dated: 16.10.2001 and S.O. No.499 (E), dated: 9.5.2002, to introduce High Security Registration Plate system in India for all types of vehicles in the State. On behalf of the Governor of Tamil Nadu, the Transport Commissioner invites bid from the eligible bidders following the method two-cover system through an open tender for the selection of eligible bidders having Type Approval Certificate for the implementation of High Security Registration Plate project in the State of Tamil Nadu. The award of contract shall be for the entire State of Tamil Nadu in conformity with the specifications mentioned in the bid document for a period of five years, extendable upto two more years subject to the satisfactory compliance of performance during the contract period of five years. The project of issue of High Security Registration Plate will be implemented on “BUILD, OWN AND OPERATE” (BOO) basis. The person implementing the project will assemble, establish, procure technology, design, develop, produce, emboss, affix and fit the High Security Registration Plates and finance, maintain and operate the infrastructure, observe formalities, services and establishment and all costs involved in establishing Embossing Stations, Site implementation and Networking within the State with Blank plates manufacturing units and all within the territory of India will have to be borne by the bidder himself. 2 1 Name of the Department Transport Department, Ezhilagam Complex, Chepauk, Chennai-600 005 2 Name of the Work Design, Manufacture, Supply, and Fixing of High Security Registration Plates in vehicles in Tamil Nadu 3 Address for obtaining and Office of the Transport submission of bid documents Commissioner , Ezhilagam Complex, Chepauk, Chennai-600005. Telephone No. 044-28583497 Tele Fax No. 044-28412244 E-Mail: [email protected] Website:www.tn.gov.in/sta 4 Earnest Money Deposit Rs.60,00,000/- (Rupees Sixty lakhs only) 5 Cost of Bid document Rs.5,000/- plus 5% VAT 6 Sale of Bid document From 04.03.2016 to 05.05.2016 in all working days between 10.00 a.m. and 2.00 p.m. 7 Last date and time of 06.05.2016 upto 3.30 p.m. submission of bids 8 Opening of Technical Bids 06.05.2016 at 4.00 p.m. 9 Validity of bid 180 days. Bid Documents may be purchased from the office of the Transport Commissioner, Chennai-5 between 04.03.2016 and 05.05.2016 on any working day between 10.00 a.m. and 2.00 p.m. both days inclusive, against non-refundable price (for each set of two copies) of Rs.5,250/- (Rupees Five Thousand Two Hundred and Fifty inclusive of 5% VAT) in Cash or by Demand Draft drawn on any Nationalized Bank payable at Chennai in favour of the Transport Commissioner, Chennai-5. The bid document is also available in the websites: www.tn.gov.in/sta and “ www.tenders.tn.gov.in ” 3 Bid documents can also be downloaded from the above websites and used free of cost. The bidder who downloaded Bid documents shall declare that no corrections or alterations were made in the bid document. The bid documents obtained from the Department are not transferable . If bid documents are required to be sent by registered post a sum of Rs.500/- is to be paid extra. In any event of postal delay or non delivery of bid document, the Transport Department will not be responsible. The eligibility criteria and other terms and conditions as per the bid documents have to be followed strictly. The Tender Accepting Authority has the right to reject any or all bids received without assigning any reasons therefor. Chennai TRANSPORT COMMISSIONER, Dated: 03.03.2016 Chennai-5. 4 INDEX Page Sl.No. CONTENTS No. INTRODUCTION 1-3 SECTION-I 1. Instructions to the Bidder 1.1. Technical Qualification 8 1.2. Financial Qualification 10 1.3. Cost of Bidding 10 1.4. Presentation/Demonstration 10 1.5. Pre Bid Meeting 11 1.6. Earnest Money Deposit 11 2. Scope of Contract and Bidding Process 12 3. Implementation of the Project 13 SECTION-II 4. Preparation of Bids 4.1. Language of Bid 14 4.2. Manner of Submission of Documents 14 4.3. Bid Prices 17 4.4. Bid Validity 18 4.5. Alternative Proposals by Bidders 18 4.6. Signing of the Bid 18 4.7. Sealing and Marking of the Bid 19 4.8. Modification of Bids 20 4.9. Local Conditions 20 4.10. Address for Correspondence 20 4.11. Disqualification of Bids 20 4.12. Opening of Bids and Evaluation Envelope Number.1 (Technical Bid) 20 Envelope Number.2(Financial Bid) 21 4.13. Process to be Confidential 21 4.14. Preliminary Examination of Bids and 21 Determination of Responsiveness 4.15. Criteria for Evaluation of Bids 22 4.16. Correction of Errors 22 4.17. Currency for Bid Evaluation 23 4.18. Evaluation and Comparison of Bids 23 5 4.19. Criteria for Award of Contract 23 4.20. Right to accept any bid to reject or all bids by 23 the Tender Accepting Authority 4.21. Notification of Award 23 4.22. Performance Security 24 4.23. Signing of Agreement 24 4.24. Indemnity 24 4.25. Corrupt or Fraudulent Practices 25 SECTION-III 5. Scope of Work 5.1. Scope of Work 26 5.2. Affixing Registration Plate 26 5.3. Embossing and Affixing 27 5.4. Existing Vehicles 27 5.5. Replacement of Registration Plate 27 5.6. Maintenance of Manufacturing Unit 27 5.7. Right Type of Registration Plate, Responsibility of 27 Contractor 5.8. Electricity Generators 28 5.9. Location of Office of the Bidder 28 5.10. Facility Inspection 28 SECTION-IV 6. Terms and Conditions of Contract 6.1. Definitions 30 6.2. Period of Contract 32 6.3. Rates of High Security Registration Plate 32 6.4. Payment 33 6.5. Royalty 33 6.6. Samples and Performance Warranty of Plates 33 6.7. No Subletting /Sub Contracting 33 6.8. Reports 34 6.8.3. Business Process Re-engineering 34 6.9. Training 34 6.10. Details to be confidential 34 6.11. Transfer of Rights 35 6.12. Decisions 35 6.13. Notice 35 6 6.14. Communication 35 6.15. Access to the Premises 35 6.16. Instructions 35 6.17. Delays in the Performance 36 6.18. Liquidated Damages 36 6.19. Termination of the Contract 36 6.20. Force Majeure 37 6.21. Arbitration 38 6.22. Passing of Property 39 6.23. No Claim Certificate 39 6.24. Suspension 39 6.25. Cessation of Rights and Obligations 40 6.26. Cessation of Services upon Termination 40 6.27. Completion of Contract 40 6.28. Renewal of Contract 40 6.29. Refund of Performance Security 40 6.30. Legal Jurisdiction 40 SECTION-V Specification of the High Security Registration Plates 41 SECTION-VI Financial Bid Form-I 44 Financial Bid Form-II 45 SECTION-VII Annexure I. Undertaking 46 II. Name of the Regional Transport Offices/ Unit Offices 47 III. Letter of Application 51 IV. General Information 54 V. Structure and Organization 55 VI. Details of Plants, Machinery and Equipments owned 56 by the Bidder VII. Equipment Capabilities – Undertaking 57 VIII. Details of participation in Joint Venture/ 58 Consortium Partner IX. Personal Capabilities – Undertaking 59 X. List of Key personnel required to be deployed on the 60 contract work 7 XI. General Experience Record 61 XII. Application Form (2A) 62 XIII. Affidavit 63 XIV. Undertaking 64 XV. Current Contract Commitments / Works in 65 progress in India XVI. Name of the Registering Authorities and the details of number of vehicles registered upto 66 01.10.2015 XVII. Report embossing stations to Registering 72 Authority XVIII. Report from Contract to Transport Department 73 XIX. Performance guarantee format 74 XX. Contract Format 75 XXI. Undertaking 79 Notifications G.S.R. 221 (E), 28.03.2001 80 Government of India Letter No.RT-11028/3/2000, 83 dated: 13.08.2001 Note under Letter No.RT-11028/3/2000, dated: 85 13.08.2001 S.O. No.814 (E), 22.08.2001 86 S.O. No.1041 (E), 16.10.2001 89 S.O. No.499 (E), 09.05.2002 91 G.S.R. 720 (E), 10.09.2003 92 G.S.R. 111 (E), 10.02.2004 93 G.S.R. 589 (E), 16.09.2005 94 G.S.R. 709 (E), 08.10.2014 96 G.S.R. 212 (E), 20.03.2015 97 S.O. No.59 (E), 21.01.2003 99 S.O. No.1450 (E), 22.12.2003 100 S.O. No.1407 (E), 23.12.2004 101 S.O. No.49 (E), 13.01.2005 102 S.O. No.883 (E), 13.01.2005 103 S.O. No.2091 (E), 16.09.2011 105 S.O. No.1140 (E), 24.04.2014 107 8 SECTION I 1. INSTRUCTIONS TO THE BIDDER 1. BIDDERS QUALIFICATION 1.1. Technical Qualification 1.1.1 The Bidder shall be a company or a Joint Venture, duly registered under the Indian Companies Act, 1956 or a Consortium of not more than three members of which one shall be specifically nominated as the Technical Member.
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