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2015 IEEE IAS Q3 IAS Execboard Meeting

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2015 IEEE IAS Q3 IAS Execboard Meeting 2015 IEEE IAS Q3 IAS ExecBoard Meeting Intercontinental Hotel Dallas, TX October 21-22, 2015 Day One – October 21, 2015 Attendance: J. Marcos Alonso, Antonio Cardoso, David Durocher, Corinne Fields, Mohammad Islam, John Kay, Wei-Jen Lee, Blake Lloyd, Gustavo Ramos Lopez, Peter Magyar, Massimo Mitolo, Subrata Mukhopadhyay, Mark Nelms, Clifton Oertli, Avoki Omekanda, Ahmed, Rubaai, Tamas Ruzsanyi, Tomy Sebastian, Don Zinger, Georges Zissis Guests: Louie Powell, Barry Brusso, Lanny Floyd, Srikanth Pillay IAS Staff: Patrick McCarren, Lynda Bernstein Meeting started at 08:00 with President Dave Durocher’s welcome and Introductions Society_Fly_Over_D BD_2015.pptx Dave Durocher gave a society update: Items featured in discussion were Rooks, Tesla, CMD Panel Discussion, Student Town Hall, Republication – Dave reached out to sister society presidents about concern of not getting enough quality award nomination, discussion about award nominations especially on the IEEE level. There was discussion about the possibility of webinar on award nominations process. L. Powell discussed status of IAS Presentation First policy and that IAS is already doing what IEEE has asked (has a notion in Xplore that first paper (conference record) references next version of the paper. Second submission has to reference first version. IEEE IAS Campaign Data Analysis Octobe Tamas Ruzsanyi gave an update on 50th Anniversary activities and discussed which conferences took advantage of IAS merchandise. 50th anniversary update_.pptx Blake Lloyd shared the 2015 election results for the following 2016 terms: Corinne Fields was elected as IAS Treasurer. Mohammad Uddin was elected Chair of the MSDAD Department and Po-Tai Cheng was elected as IPCSD Department Chair. The following members-at-large were elected: Srikanth Vasudevan Pillay, Andy Knight, Chiara Boccaletti, Ayman El-Refaie and Aldo Boglietti. The following Presidential appointments were announced: Awards Department Chair: Mohammad Islam, Education Department Chair: Iqbal Husain, Intersociety Cooperation: Peter Wung, Chapters and Membership Department: Peter Magyar; Meetings Department: Mark Nelms, Publications Department: Ahmed Rubaai, Standards Department Chair: Mark Halpin, Electronic Communications: Clifton Oertli. 2015-11 IAS Elections Q3.ppt Clifton Oertli presented updates from the Electronic Communications Committee, Social Media, website upgrade, resource center, Event Mobi Patrick McCarren, IAS ED initiatives presented an update of, AR Head Mount Display Summit, Webinars, Dropped Member Survey, BDRS 2015 Dropped AR Head Mount.pptx IEEE IAS Campaign Member Survey.pptx Data Analysis Octobe Tomy Sebastian gave a presentation on Intersociety cooperation, ITEC MOU, TEC, Annual Meeting 2017 update ECCE IASPlan 2017_19Oct2015.ppt Massimo Mitolo presented a financial update of the society. Pete Wung phoned in to give his liaison report - Smart Grid. The rest of the liaison reports were submitted for board members to read, but none of the others were presented. IAS_SmartGrid.pptx IEEE 2015 Q3 report IFEC-2015.docx TEC.DOC , , , The entire board met as part of the Council luncheon where President Durocher discussed the overall view of the society, 2015 elections and gave the Council an update on the financial health of the society. IAS Council 2015-10 v1.pptx Avoki Omekanda presented an update on the Smart Village initiative. Subrata Mukhopadhyay presented a board effectiveness review: Improved utilization of members-at-large positions. His presentation outlines several areas where he thinks that members-at-large can be better utilized and to become more involved in the board. Duties & Responsibilities of Me Dave Durocher/Cheng KIPE Collaboration Agreement (will include motion) MOU IAS and KIPE after legal.docx Dave Durocher led a discussion on support of our technical committees/conferences (Standards/Travel, society annual Report Board Meeting_Technical Co 2016 IAS Executive Board Meeting Proposed Schedule: • March 10-11, 2016, ESW, Jacksonville, FL • June, 2016, ITEC Asia, Busan, Korea (actual dates to be determined), Dates • October 5-6, 2016, Annual Meeting, Portland, OR • December, 2016 TBD Dave Durocher led the preparation of consent agenda for tomorrow’s meeting. All board members were invited to attend the President’s Reception along with this year’s award winners. All board members were invited to attend the President’s Banquet which was held from 7:00 pm until 10:00 pm local time. Adjourned for evening after the President’s banquet . Second day- Thursday, October 22, 2015 President Dave Durocher, called the meeting to order at 8:00 AM and delivered a welcome and presented his opening remarks Attendance verified by L. Bernstein: J. Marcos Alonso, Antonio Cardoso, David Durocher, Corinne Fields, Mohammad Islam, John Kay, Wei-Jen Lee, Blake Lloyd, Gustavo Ramos Lopez, Peter Magyar, Massimo Mitolo, Subrata Mukhopadhyay, Mark Nelms, Clifton Oertli, Avoki Omekanda, Ahmed, Rubaai, Tamas Ruzsanyi, Tomy Sebastian, Don Zinger, Georges Zissis IAS Staff: Patrick McCarren, Lynda Bernstein` President Dave Durocher called for a motion to Approve Previous Meeting Minutes dated: May, 2015 Moved: D. Eng, Seconded: J. Kay 2015-Q2- Meeting Minutes.docx President Dave Durocher called for a motion to Approve Consent Agenda Moved: T. Sebastian, Seconded: B. Lloyd Motions: 24. Nelms, Meetings Department Motion to approve technical co-sponsorship of the 2015 International Conference on Sustainable Mobility Applications, Renewables and Technology (SMART) to be held 23-25 November 2015 in Kuwait pending approval of an MOU. Background: The IAS has not been a technical co-sponsor of this meeting before. The conference website and call for papers have been reviewed, and the conference scope overlaps with the scope of the IAS. Dr. Ahmed Masmoudi is the Technical Program Committee Chair. He also holds the same position with the successful EVER conferences for which the IAS is a technical co-sponsor. The IAS 20% paper limit will be included in the MOU. The Australian College of Kuwait is the sole financial sponsor. PES and PELS have been requested to be technical co-sponsors as well. Voted Electronically – passed June 2015 25 Rubaai/Publications Department The IAS Publications Department requests an electronic ballot motion to increase the 2015 IAS Transactions on Industry Applications (TIA) page count budget from 4300 to 5600 pages to support the balance of 3 bi-monthly issues and one special edition issue during the balance of this year. Background The above motion must be voted electronically so it must be a unanimous yes in order to pass. Our Transactions editor Tom Nondahl projects we will need an additional 1300 Transactions pages published this year above our budgeted page count. This is necessary to support commitments to authors for the July/Aug, Sept/Oct, Nov/Dec 2015 issues and the I&CPS Department PESC Special Issue on Grounding planned for Nov/Dec 2015 issue. In a sense this is a great problem to have – we have authors scrambling to submit papers to our Transactions which keeps it healthy and strong. We can and have already budgeted for more pages next year, however it really is important to our authors that we are expeditious in publishing papers. Failing to support existing commitments would force our Society to renege on current commitment to authors and possibly cancel or dramatically scale back issues planned for the balance of this year. there is a cost implication this year – about $114K, however Massimo our Treasurer and Patrick our Executive Director have reported that we ended 2014 with a surplus; IEEE financial guidelines allow IAS to use 50% of the surplus towards this expense and thus there is no risk to the Society’s 2015 finances. Historic performance of Transactions as recorded below has been positive for the past several years, so the added page count expense this year will result in in a positive revenue stream for 2016 and beyond. The page count budget miss for 2015 is attributed to two major items: 1) The Special Grounding Edition that was approved by a Board motion in 2015 but that neglected to account for ~70 papers X ~10 pages/paper = 700 additional pages and 2) Several technically co-sponsored conferences were added for 2015 (for many, the IAS Board approved up to 20% of conference papers be considered for publication). We also have published more papers from our own IAS conferences, again a good thing. The Publications Department Chair indicated the steep increase in paper submission during the past few Board meetings but the problem has now come to a head and we need to act quickly. Voted Electronically – passed unanimously July 2015 26 Rubaai/Publications Department The Publication Department requests Board approval to adjust the 2015 page budget for IEEE Industry Applications Magazine upward from 476 pages to 516 pages, an increase of 40 pages. The cost to IAS for this increase is $11,952.00. The 2015 adjustment in the magazine page budget is in line with the page budget adjustments for at least the past 4 years. Background: The annual page budget for IA Magazine is 476 pages and is traditionally adjusted upward during 2nd -3rd quarter based on content for the first 4 issues of the year. The page budget increase for 2015 is less than the increases approved for 2013 and 2014. The details for the additional costs are: Printing/Manuf = $ 3,282.00 Domestic mail = $ 300.00 Int'l mail = $ 2,970.00 Composition (layout/design) =$ 4,120.00 Editorial Services = $1,280.00 Total = $11,952. Voted Electronically – passed unanimously October 2015 27. Nelms/Meetings Department Motion to approve technical co-sponsorship of the 2016 International Symposium on Industrial Electronics (INDEL) to be held 3-5 November 2016 in Banja Luka, Bosnia and Herzegovina pending approval of an MOU. Background: The IAS has never been a technical co-sponsor of this conference. The scope of the conference overlaps with the IAS scope. Other technical co-sponsors are the Power Electronics Society, Bosnia and Herzegovina Section, and the Bosnia and Herzegovina Section PEL/IA Joint Chapter.
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