2ND Street NE Three Hills, Alberta

KNEEHILL COUNTY REGULAR COUNCIL MEETING

AGENDA Tuesday, November 22, 2016

8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta

1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda

2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of November 8, 2016 2.2 Special Council Meeting Minutes of November 9, 2016

3.0 Delegations No Delegations Scheduled

4.0 Public Hearings No Public Hearings Scheduled

5.0 Municipal Services 5.1 Transportation No Report

5.2 Water/Wastewater/Environment 5.2.1 Huxley Bulk Water Station Closure

5.3 Planning No Report

5.4 Agricultural Service Board & Parks 5.4.1 Arthurvale Cemetery Survey 5.4.2 Weed, Pest and Soil Conservation Inspector

5.5 Protective Services No Report

6.0 Corporate Services 6.1 No Report

7.0 Business Arising from Previous Minutes 7.1 Kneehill Area Wellness Centre

8.0 New Business 8.1 Royal Canadian Legion Military Service Recognition Book 8.2 Prairie Christian Academy Hosting Basketball Provincials Funding Request 8.3 Drumheller Institution 50th Anniversary Book

9.0 Disposition of Delegation Business

10.0 Council and Committee Reports 10.1 Southern Alberta Energy from Waste Association 10.2 Community Action Committee

11.0 Council Follow-up Action List

12.0 In Camera 12.1 Legal (Section 25-FOIP)

13.0 Motions from In Camera

Adjournment

Regular Council Meeting Agenda November 22, 2016 Page | 2

MINUTES OF THE NOVEMBER 8, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.

PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor (Absent) Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor

CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:30 a.m.

AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under Council and Committee Reports 10.3 Yellowhead County Fire Meeting

ADOPTION OF 1.2 Adoption of Agenda AGENDA 470/16 Councillor Wittstock moved approval of the agenda as amended. CARRIED

MINUTES 2.0 Minutes 2.1 Organizational Meeting Minutes of October 25, 2016 471/16 Councillor Holsworth moved approval of the October 25, 2016 Organizational Meeting minutes as presented. CARRIED

1 ______Initials

3 COUNCIL MINUTES OF NOVEMBER 8, 2016

2.2 Regular Council Meeting Minutes of October 25, 2016 472/16 Councillor Hoppins moved approval of the October 25, 2016 Council Meeting minutes as presented. CARRIED

MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation POLICY #13-18 5.1.1 Policy # 13-18, Land Agreements 473/16 Councillor Hoppins moved that Policy #13-18, Land Agreements be approved as presented. CARRIED Brad Buchert left the meeting at 8:50 a.m.

PLANNING 5.3 Planning BYLAW #1721 5.3.1 Bylaw #1721, Municipal Planning Commission 474/16 Councillor Holsworth moved that Council give first reading to Bylaw #1721 that being a Bylaw to establish the Municipal Planning Commission as the Subdivision and Development Authority for the Municipality with amendments. CARRIED

475/16 Councillor Hoppins moved that Council give second reading to Bylaw #1721 with amendments. CARRIED

476/16 Councillor Holsworth moved that consideration to hold third reading be given to Bylaw #1721 with amendments. CARRIED UNANIMOUSLY

477/16 Councillor Wittstock moved that third reading be given to Bylaw # 1721 with amendments. CARRIED

CORPORATE SERV 6.0 Corporate Services TAX 6.1 Tax Cancellation Request CANCELLATION 478/16 Councillor Holsworth moved that Pursuant to a Settlement Agreement, Council agrees to cancel tax penalties on roll 40000980000 in the amount of $710.20 and $19,214.78 on roll 31231841600 and agrees that going forward no further penalties shall accrue on the outstanding balances related to the 2012 – 2015 tax years so long as the Settlement Agreement is not in default. CARRIED

2 ______Initials

4 COUNCIL MINUTES OF NOVEMBER 8, 2016

The meeting recessed from 9:00 a.m. to 9:11 a.m. Caroline Siverson was not present when the meeting reconvened.

NEW BUSINESS 8.0 New Business BYLAW #1716 8.1 Bylaw #1716, Procedural Bylaw 479/16 Councillor Holsworth moved that Council give first reading to Bylaw # 1716, that being a Bylaw for the purpose of regulating meeting proceedings for Council and Council Committee Meetings. CARRIED

480/16 Councillor Hoppins moved that second reading be given to Bylaw #1716. CARRIED

481/16 Councillor Wittstock moved that consideration to hold third reading be given to Bylaw #1716. CARRIED UNANIMOUSLY

482/16 Councillor Hoppins moved that third reading be given to Bylaw # 1716. CARRIED

DANCE 8.2 Dance Celebration Request CELEBRATION REQUEST 483/16 Councillor Hoppins moved to receive for information the Dance Celebration request. CARRIED

POLICY #3-3 8.3 Policy # 3-3, Board and Committee Appointments 484/16 Councillor Wittstock moved that Policy # 3-3, Board and Committee Appointments be received for information. CARRIED

DRUM COMMITTEE 8.4 Drumheller Municipal Enforcement Committee 485/16 Councillor Hoppins moved that Council delete the Drumheller Municipal Enforcement Committee from the 2016-2017 Board and Committee Appointment List. CARRIED

POLICY #15-5 8.5 Policy #15-5, Kneehill County Scholarship 486/16 Councillor Hoppins moved that Council approve Policy #15-5, Kneehill County Scholarship as amended. CARRIED

3 ______Initials

5 COUNCIL MINUTES OF NOVEMBER 8, 2016

LINDEN AG 8.6 Linden & District Agricultural Society Request SOCIETY 487/16 Councillor Wittstock moved that Council approve sponsorship in the amount of $100.00 to the Linden and District Agricultural Society to help with the costs involved with maintaining and running the lights for the Annual Christmas Light Up Celebration. ` CARRIED

COUNCIL REPORTS 10.0 Council and Committee Reports ASB 10.1 Central Zone Agricultural Service Board Meeting- Written report was provided by Councillor Hoppins on the meeting he attended in Canmore, Alberta.

DRUM RCMP 10.2 Drumheller RCMP Report- Report provided by the Drumheller RCMP on the overall Crime Statistics for August 2016.

YELLOWHEAD 10.3 Yellowhead County Fire Meeting- Al Hoggan, CAO provided COUNTY FIRE Council with a verbal report on the meeting he attended with Reeve Long and Debra Grosfield, Manager of Protective Services at Yellowhead County.

488/16 Councillor Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED

DELEGATIONS 3.0 Delegations KNEEHILL 3.1 Kneehill Wellness Centre Update, Una Erickson @ 10:00 a.m. WELLNESS Una Erickson, Chairman of the Kneehill Wellness Centre provided Council with a Kneehill Wellness Centre update and requested continued funding to the program.

Una Erickson left the meeting at 10:08 a.m.

COUNCIL ACT LIST 11.0 Council Follow-Up Action List 489/16 Councillor Wittstock moved that Council receive the November 8, 2016 Council Follow-Up Action List as presented for information. CARRIED

4 ______Initials

6 COUNCIL MINUTES OF NOVEMBER 8, 2016

DELEGATIONS 9.0 Disposition of Delegation Business KNEEHILL 9.1 Kneehill Wellness Centre WELLNESS CENTRE 490/16 Councillor Wittstock moved that Council direct Administration to bring back to future meeting the history of financial support to the Kneehill Area Wellness Centre. CARRIED The meeting recessed from 10:12 a.m. to 10:20 a.m.

IN-CAMERA 12.0 In-Camera 491/16 Councillor Holsworth moved that Council go into In-Camera to discuss Legal matters at 10:21 a.m. CARRIED

492/16 Councillor Hoppins moved that Council go out of In-Camera at 11:22 a.m. CARRIED

ADJOURNMENT Adjournment The meeting adjourned at 11:23 a.m.

______Bob Long Reeve

______Al Hoggan CAO

5 ______Initials

MINUTES OF THE NOVEMBER 9, 2016 SPECIAL COUNCIL MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.

PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor

ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Officer Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Manager Agricultural Services and Parks Bowen Clausen Economic Development Officer Patrick Earl Accounting Supervisor Will Wolfe Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil

CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:30 a.m.

AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda No additions were made to the agenda.

ADOPTION OF 1.2 Adoption of Agenda AGENDA 493/16 Councillor Holsworth moved approval of the agenda as presented. CARRIED

IN-CAMERA 12.0 In-Camera 494/16 Councillor Wittstock moved that Council go into In-Camera to discuss Labour matters at 9:36 a.m. CARRIED

1 ______Initials

8 SPECIAL COUNCIL MINUTES OF NOVEMBER 9, 2016

495/16 Councillor Hoppins moved that Council go out of In-Camera at 10:19 a.m. CARRIED The meeting recessed for lunch at 11:39 a.m. to 12:30 p.m.

2017 BUDGET 3.0 2017 Operating and Capital Budget OPERATING 3.1 2017 Interim Operating Budget BUDGET 496/16 Councillor Calhoun moved that Council approve the 2017 Interim Operating Budget as presented. CARRIED

CAPITAL BUDGET 3.2 2017 Interim Capital Budget 497/16 Councillor Hoppins moved that Council approve the 2017 Interim Capital Budget as amended:  Amend the Keivers Lake Access Road Rebuild and Chip Seal to Spec Crude and DL10-40 in upper campground area at a cost of $45,000.00 (cost savings of $405,000)  Remove the Hydrological Study- Hamlet of Huxley for $50,000.00 And transfer the amended surplus into the following Reserve Accounts:  Gravel Reserve - $400,000.00  Special Projects Reserve- $55,000.00 CARRIED

POLICY #16-8 3.3 Policy #16-8 Municipal Disaster and Emergency Reserve 498/16 Councillor Holsworth moved that Council approve of creating a Hamlet Infrastructure Reserve and transfer all Municipal Disaster and Emergency Reserve ($300,000.00) to the Hamlet Infrastructure Reserve. CARRIED

499/16 Councillor Calhoun moved that Council delete Policy #16-8, Municipal Disaster and Emergency Reserve Policy. CARRIED

IN-CAMERA 12.0 In-Camera 500/16 Councillor Calhoun moved that Council go into In-Camera to discuss Legal matters at 1:28 p.m. CARRIED

501/16 Councillor Holsworth moved that Council go out of In-Camera at 1:46 p.m. CARRIED 2 ______Initials

9 SPECIAL COUNCIL MINUTES OF NOVEMBER 9, 2016

ADJOURNMENT Adjournment The meeting adjourned at 1:46 p.m.

______Bob Long Reeve

______Al Hoggan CAO

3 ______Initials

10 REQUEST FOR DECISION Agenda Item #

5.2.1

SUBJECT: Huxley Bulk Water Station Closure

2016-11-22 MEETING DATE:

John McKiernan – Manager of Environmental Services Manager PRESENTED BY:

During the budget process a discussion was had on the possibility of BACKGROUND/ increasing the water diversion license within the Hamlet of Huxley due to PROPOSAL exceeding the specified yearly allocation. It was proposed at this time to perform a hydrological study to provide information that could help with the application process to increase this allocation. There is no guarantee that an application for an increase to the diversion license would be ultimately approved.

An investigation into the yearly amount of water diverted form the aquifer through the Huxley groundwater well showed that not having an active Bulk Water Station would make a positive effect on being compliant with the parameters of the water diversion license. The yearly allocation for the groundwater well within the Hamlet of Huxley is DISCUSSION/ 7,273 m3. OPTIONS/ BENEFITS/ Some years there has not been a concern with exceeding the allocation while DISADVANTAGES: other years there have been. Below are some numbers:

2010: 8,654 m3 (total) Exceeds License *** No Bulk Fill numbers available *** 2011: 7,555 m3 (total) Exceeds License *** No Bulk Fill numbers available *** 2012: 7,086 m3 (total) – 458 m3 (Bulk fill) = 6,628 m3 Within License 2013: 7,176 m3 (total) – 526 m3 (Bulk Fill) = 6,650 m3 Within License 2014: 8,102m3 (total) Exceeds License – 1,260m3 (Bulk Fill) = 6,842m3 Within License 2015: 8,207 m3 (total) Exceeds License – 972 m3 (Bulk Fill) = 7,235 m3 Within License

The closure of the Huxley Bulk Water Station would also positively affect the total water diverted due to lessening the requirements for flushing the distribution lines within the Hamlet due to the Bulk Fill Station causing aesthetic issues with the clarity of the potable water.

Kneehill County operates 2 other Bulk Water stations within proximity that could serve the affected rate payers. They are located in Trochu and Torrington

The Bulk Water Station is currently closed as it has been past practice to close this station from October to May of each year. Since it is currently closed the department would notify people the site is closed and will not re-open in the Spring as was usual.

There would be no major operational issues with closing the station other than keeping the station isolated; unless otherwise directed the infrastructure for the station will be left intact at the pumphouse.

Document Last Updated April 15, 2014 11

N/A COSTS/SOURCE OF FUNDING:

Will be communication over the website. COMMUNICATIONS: Notices will be posted at the site Notices to be sent to all Bulk Water Accounts via invoice N/A LINK TO STRATEGIC PLAN:

N/A ATTACHMENTS:

The recommended action is to close the Bulk Water Station within the Hamlet RECOMMENDED ACTION: of Huxley to aid the County in maintaining compliance with the Water Diversion License. 1.) Close Huxley Bulk Water Station COUNCIL OPTIONS: 2.) Close Huxley Bulk Water Station for set periods only 3.) Leave Huxley Bulk Water Station open year round MOTION: Close Huxley Bulk Water Station and direct users to use other County operated Stations.

______Prepared By: John McKiernan Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Environmental Services Director of Municipal Services Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 5.2.1 2 | Page 12 REQUEST FOR DECISION Agenda Item #

5.4.1

SUBJECT: Arthurvale Cemetery Survey

2016-11-08 MEETING DATE:

PRESENTED BY: Bowen Clausen – Manager of Parks & Agricultural Services

BACKGROUND/ Established in 1907, the Arthurvale Cemetery is located in the very north of PROPOSAL the County at the NE-36-34-25-W4 and is owned by St. Hilda’s Anglican Church (Arthurvale Cemetery Fund). There are currently 143 residents in the 2-acre parcel. The title and cemetery registration are all correct and in good order. Services are occasionally still held at the church.

In 1978 Kneehill County requested to take possession of the Cemetery as it was already carrying out the maintence, the request was rejected though maintence continued. It wasn’t until 1991 that the County began to charge $200 a year for this service which continues to this day.

Mr. Barrie Vickery has been the sole caretaker of the property for nearly 30 years, and on behalf of the St. Hilda’s Anglican Church, has requested that Kneehill County assume the Arthurvale Cemetery.

Mr. Vickery was awarded a Kneehill County Community Grant for $4500 in 2016 to survey and pin new plots in the expansion area which could hold a possible 250 plots. Through further discussion with Mr. Vickery it was also noted that no legal survey boundary monuments had been placed. Mr. Vickery would like to return the grant if the county is to assume the cemetery, suggesting that this money could be used to complete the survey.

DISCUSSION/ Under the Cemetery Act, the County would be required to complete a OPTIONS/ Provisional Cemetery Application and submit to the Cemetery Director for BENEFITS/ approval and confirmation that the land title habendum is correct and in place DISADVANTAGES: before the title can be transferred.

COSTS/SOURCE OF Currently all mowing is completed by Kneehill County for an annual fee of FUNDING: $200.

If Kneehill County assumes the property into its existing cemetery program the following costs would be incurred as a onetime fee:

Based on proposed rates given within recent RFP’s costs for an Alberta legal land survey and boundary monument marking is an estimated $4500.

Costs to pin plots within the cemetery with an Alberta Land Surveyor (ALS) are roughly estimated at $30 per plot with a possible 250 plots, $7500.

Document Last Updated August 15/13 13 Administrative costs to digitize and collate all records estimated at $1000

Costs to map and incorporate this cemetery into our software and records program are estimated at $3000. Total estimated onetime costs to assume cemetery $16,000

Long term costs would be incurred in regards to the regular maintence of the Church building on the site which may be eligible for heritage grants. As well additional costs for property maintence including trees and fence work.

Arthurvale Cemetery does carry a perpetual care fund as required by the Cemetery Act of $1869 that would be transferred with the property to the County for maintence purposes. Also currently held within this fund is the $4500 County grant totaling $6369.

Revenues would be created through plot sales.

COMMUNICATIONS: Posted in Newspaper, Newsletter and on Website

LINK TO STRATEGIC PLAN: 2013 Strategic Plan – Viable communities, Citizen Communication, Fiscal Sustainability

ATTACHMENTS: Mr. Barrie Vickery’s letter of request. Title 1978 Council Request letter Aerial photo of Arthurvale Cemetery Site photos

RECOMMENDED ACTION: Council discussion

COUNCIL OPTIONS:

MOTION:

Prepared By: Bowen Claūsen Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Parks & Agricultural Director Municipal Services Chief Administrative Officer Services

REQUEST FOR DECISION Agenda Item # 5.4.1 2 | Page 14 15 16 Arthurvale Cemetery NE-36-34-25-4

CAMERON, CAMERON,

NEIL NEIL D D

ARTHURVALE ARTHURVALE 17 CEMETERY CEMETERY FUND FUND NW-31-34-24-4 V.M. MORAN FARM LTD. V.M. MORAN FARM LTD. µ

SOUTH BAY RESOURCES CANADA ULC. 18

19 20 Request for Decision Agenda Item #

5.4.2

SUBJECT: Weed, Pest and Soil Conservation Inspector

MEETING DATE: 2016-11-29

PRESENTED BY: Bowen Claūsen– Manager of Parks & Agriculture Services

In compliance with the Alberta Agricultural Service Board Act, Weed Control BACKGROUND/ Act, Pest Control Act, and Soil Conservation Act, Inspectors shall be PROPOSAL appointed through Council motion to legally carry out all duties and responsibilities as outlined with in the acts.

Below are excerpts from the legislation regarding inspector appointment:

Weed Control Act Municipal inspectors 7(1) A local authority shall appoint inspectors to enforce and monitor compliance with this Act within the municipality.

Agricultural Pest Act Inspectors 9(1) Inspectors may be appointed by a local authority or by the Minister to carry out this Act and the regulations.

Soil Conservation Act Municipal officers 15(1) The local authority of a rural municipality (a) shall appoint at least one soil conservation officer for that municipality,

DISCUSSION/ OPTIONS/ Required under Provincial Law BENEFITS/ DISADVANTAGES:

COSTS/SOURCE OF N/A FUNDING: COMMUNICATIONS: Website, Newsletters and urban centres

Legislated LINK TO STRATEGIC PLAN:

ATTACHMENTS: Council appoint Shelby Sherwick as Weed, Pest and Soil Conservation RECOMMENDED ACTION: Inspectors for Kneehill County.

Document Last Updated August 15/13 21 1. That Council appoints for the term of her employment with Kneehill COUNCIL OPTIONS: County, Shelby Sherwick as Kneehill County Weed, Pest and Soil Conservation Inspectors as per the Alberta Weed Control Act, Agricultural Pest Act and the Soil Conservation Act. 2. Council receives as information

MOTION: That Council appoints for the term of her employment with Kneehill County, Shelby Sherwick as Kneehill County Weed, Pest and Soil Conservation Inspectors as per the Alberta Weed Control Act, Agricultural Pest Act and the Soil Conservation Act.

Prepared By: Bowen Claūsen Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Parks & Agricultural Director Municipal Services Chief Administrative Officer Services

REQUEST FOR DECISION Agenda Item # 5.4.2 2 | Page 22 REQUEST FOR DECISION Agenda Item #

7.1 Kneehill Area Wellness Centre SUBJECT:

2016-11-22 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

At the November 8th, 2016 Council meeting, Council requested a breakdown BACKGROUND/ of financial support that Kneehill County has provided to the Kneehill Area PROPOSAL Wellness Centre in the past.

DISCUSSION/ Financial Support Provided to Kneehill Area Wellness Centre: OPTIONS/ October 27, 2015- Motion carried for one time donation of $2500.00 BENEFITS/ July 15, 2014- Motion carried for $1500.00 per year for 3 years starting in DISADVANTAGES: 2015 ending in 2017. February 7, 2012- Motion carried for $1500.00 per year for 3 years.

COSTS/SOURCE OF FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Kneehill Area Wellness Centre Balance Sheet

RECOMMENDED ACTION: Council Decision

1. Council Decision COUNCIL OPTIONS: MOTION: Council Decision

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 23 24 25 26 27 REQUEST FOR DECISION Agenda Item #

8.1

SUBJECT: Royal Canadian Legion Military Service Recognition Book

2016-11-22 MEETING DATE:

Al Hoggan, CAO PRESENTED BY:

BACKGROUND/ Request was made from the Alberta/Northwest Territory Command of the PROPOSAL Royal Canadian Legion for Kneehill County to assist with their Annual Military Service Recognition Book with an Advertisement/Support Message.

DISCUSSION/ Council has provided support every year since 2008, through the purchase of OPTIONS/ a business card size advertisement/support message. Kneehill County paid BENEFITS/ $275.00 last year for a 1/10 page business card advertisement. DISADVANTAGES:

COSTS/SOURCE OF Cost ranges from $275 (Business Card size) to $2,295.00 for full color outside FUNDING: page) Source of Funding: 97-000-00-27740 Rec Community Arts Culture, Policy #15-7 COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Letter of request & Rate Sheet Copy of 2015 ad/sponsorship

RECOMMENDED ACTION: That Council provides support to the Royal Canadian Legion by purchasing a 1/10 page business card advertisement in the 2017 Military Service Recognition Book.

COUNCIL OPTIONS: 1. That Council provide support to the Royal Canadian Legion “Military Service Recognition Book with the purchase of a business card size advertisement. 2. That Council receive for information.

MOTION: That Council provide support to the Annual Alberta/Northwest Territory Royal Canadian Legion “Military Service Recognition Book” with the purchase of a business card size advertisement at a cost of $275.00.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 28 Alberta-Northwest Territories Command The Royal Canadian Legion

“Military Service Recognition Book”

Dear Sir/Madam:

Thank you for your interest in the Alberta-Northwest Territories Command of The Royal Canadian Legion, representing Veterans in Alberta and the NWT. Please accept this written request for your support, as per our recent telephone conversation.

The Alberta-NWT Command is very proud to be printing 10,000 copies of a “Military Service Recognition Book”, scheduled for release by March 31, 2017, to help identify and recognize many of our brave Veterans who served our Country so well during times of great conflict. This annual publication goes a long way to help the Legion in our job as the “Keepers of Remembrance”, so that none of us forget the selfless contributions made by our Veterans.

We would like to have your organization’s support for this Remembrance project by sponsoring an advertisement space in our “Military Service Recognition Book.” All proceeds raised from this important project will allow us to fund the printing of this unique publication and also help our Command to improve our services to Veterans and the more than 170 communities that we serve throughout Alberta and the NWT. The Legion is recognized as one of Canada’s largest “Community Service” organizations and we are an integral part of all the communities we serve. This project ensures the Legion’s continued success in providing very worthwhile services.

Enclosed, please find a rate sheet for your review. Whatever you are able to contribute to this worthwhile endeavor would be greatly appreciated. For further information please contact the Alberta-NWT Command Campaign Office toll free at 1-888-404-1877.

Thank you for your consideration and or support.

Sincerely,

Chris Strong President

Alberta-Northwest Territory Command The Royal Canadian Legion

“Military Service Recognition Book”

Advertising Prices

Ad Size Cost GST Total Full Colour Outside Back Cover $2,185.71 + $109.29 = $2,295.00 Inside Front/Back Cover (Full Colour) $1,900.00 + $95.00 = $1,995.00 Full Colour 2 Page Spread $3,038.10 + $152.90 = $3,190.00 Full Page (Full Colour) $1,519.05 + $75.95 = $1,595.00 Full Page $1,138.10 + $56.90 = $1,195.00 ½ Page (Full Colour) $852.38 + $42.62 = $895.00 ½ Page $661.90 + $33.10 = $695.00 ¼ Page (Full Colour) $519.05 + $25.95 = $545.00 ¼ Page $423.81 + $21.19 = $445.00 1/10 Page (Full Colour) $309.52 + $15.48 = $325.00 1/10 Page (Business Card) $261.90 + $13.10 = $275.00

G.S.T. Registration # R12 397 0410

All typesetting and layout charges are included in the above prices.

A complimentary copy of this year’s publication will be received by all advertisers purchasing space of 1/10 page and up, along with a Certificate of Appreciation from the Alberta-NWT Command.

PLEASE MAKE CHEQUE PAYABLE TO:

Alberta-NWT Command The Royal Canadian Legion (AB-NWT RCL) (Campaign Office) P O Box 2275

Calgary, AB T2D 2M6

30 Visa/Mastercard Accepted adcopy can be emailed to: [email protected] 31 REQUEST FOR DECISION Agenda Item #

8.2 Prairie Christian Academy- Basketball Provincials, Funding Request SUBJECT:

2016-11-22 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

The Prairie Christian Academy will be hosting 2A Basketball Provincials on BACKGROUND/ March 15-18, 2017 in Three Hills and are requesting Kneehill County to make PROPOSAL a donation to help offset the costs.

DISCUSSION/ At the February 23, 2016 Council meeting, Council approved a similar OPTIONS/ donation of $500.00 to go towards the cost of hosting Basketball Provincials at BENEFITS/ the Trochu School. DISADVANTAGES:

COSTS/SOURCE OF Source of Funding- 97-000-00-27740- Recreation Community Arts and Culture FUNDING: Policy #15-7.

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Policy #15-7

RECOMMENDED ACTION: That Council donate $500.00 to the Prairie Christian Academy to host Basketball Provincials.

COUNCIL OPTIONS: 1. Approve Donation of $500 2. Amend Donation amount 3. Receive for Information MOTION: That Council approve a donation in the amount of $500.00 to the Prairie Christian Academy to help offset the costs of hosting 2A Basketball Provincials on March 15-18, 2017.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 32 33 34 REQUEST FOR DECISION Agenda Item #

8.3 Drumheller Institution 50th Anniversary Book SUBJECT:

2016-11-22 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

A request was received by Administration from the Drumheller Institution. BACKGROUND/ They are producing a 50th Anniversary Book and are requesting local PROPOSAL businesses to purchase celebration ads.

DISCUSSION/ This a first time request from the Drumheller Institute. OPTIONS/ BENEFITS/ DISADVANTAGES:

Cost ranges from $45.00 for a ¼ page ad to $165.00 for a full page ad. COSTS/SOURCE OF FUNDING: Source of Funding- 97-000-00-27740- Recreation Community Arts and Culture Policy 15-7.

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Policy #15-7 Request Letter

RECOMMENDED ACTION: That Council donate $45.00 for a ¼ page ad in the Drumheller Institute 50th Anniversary Book.

COUNCIL OPTIONS: 1. Approve Donation of $45.00. 2. Amend Donation amount 3. Receive for Information MOTION: That Council approve a donation in the amount of $45.00 for a ¼ page ad in the Drumheller Institution 50th Anniversary Book.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 35 36 37

2016 ANNUAL BRIEFING REPORT featuring “The Road Map Ahead” Report to stakeholders for the period ended September 30, 2016

SAEWA Annual Report 2016

The Southern Alberta Energy from Waste Association (SAEWA) is a coalition of waste management jurisdictions with an interest in implementing technologies to recover energy from residual waste and reduce long-term reliance on landfill disposal. With membership of 60 plus municipalities, encompassing 12 waste authorities and waste commissions, SAEWA represents a significant portion of the population of Southern Alberta outside of the 3 large urban municipalities.

1. Message from the Chair …………………………...pg.3 2. Background ………………………………………….pg.4 3. SAEWA Roadmap Ahead 2016 – 2017 ………….pg.4-7 4. Summary……. ………………………………………pg.7-8 5. SAEWA Membership Waste Footprint Map .…..…pg.8 6. AGM 2016 Forward Looking Statements ….……..pg.9

39 2

Message from the Chair This past year has been one presented with challenge and growth for SAEWA. The entire province has been weathering an economic downturn, and as a result looked towards creating resilience for our Municipalities through development of innovation and diversification especially focused in areas such as climate change, renewable energy, and economic development. Despite all challenges to the economy SAEWA Membership continues to grow strong and invested into the future sustainability of our Province.

It is a testament of the strength of the organization and the commitment of our Members that the level of progress that has been achieved in 2016 was made possible and continues as we make strides toward the development of an Energy from Waste Facility (EfW) that has the potential to treat over 300.000 tonnes of waste to produce energy as an alternative to landfilling.

This project has the potential for substantial economic, social and environmental benefits that will positively impact our Members (265,000 plus population) and the Province of Alberta.

SAEWA, is preparing to facilitate a Strategic Planning Session to check in with its’ Member Representatives to evaluate Now – Then priorities. Supported by Provincial facilitation we believe that this exercise will better position the organization to advance project development and confirm its alignment with the Provincial Climate Change Plan.

I would like to thank the Board and Executive for your continued support and commitment to SAEWA and for your vision that has guided us as we work to meet the challenges and opportunities that lie ahead in development of an EfW Facility.

Ben. Deputy Reeve, Wheatland County

40 3

Background

As a sustainable initiative the SAEWA project is working towards developing an Energy from Waste (EfW) Facility that has the potential to treat over 300,000 tonnes of waste. Energy from Waste (EfW) can be a bridge energy solution that can add Low Carbon Fuel energy to the grid when the sun is not shining and the wind is not blowing.

Developing a Detailed Business Plan was a lengthy process and we were pleased to be able to collaborate with Alberta Recycling Management Association (ARMA) on the Waste Stream Characterization. Other opportunities have emerged including receiving grant funding approval from the Federation of Canadian Municipalities (FCM - GMF) to facilitate an Energy from Waste (EfW) Transportation Study which is an essential piece to moving towards scientific evaluation of a viable site.

As the organization is developing a Terms of Reference for the Transportation Impact Study we have recently engaged with the Pembina Institute to gain their expertise towards input in this area which is preliminary to developing the impact study

SAEWA Road Ahead 2016 - 2017: The Detailed Business Plan was presented to the Board at its September 2016 Regular Board Meeting. There are three actual documents and 1 Power Point Presentation:

1. SAEWA Report Master Copy Oct 4, 2016 2. SAEWA Executive Summary Final Oct 4, 2016 3. SAEWEA Report Appendix Final Sep 23, 2016 4. SAEWA Board Presentation 08 26 2016 Follow Up PowerPoint With the exception of the Power Point Presentation all of the Documents will remain confidential until released by the Board. A number of funding scenarios were explored in the Detailed Business Plan (DBP) and the waste volumes for that purpose were based on the original footprint of SAEWA. Membership has been constantly changing and actual

41 4 volumes available with today’s membership are lower than original estimates, however SAEWA followed its original Terms of Reference to deliver on the conditions of previous provincial grants. The funding scenarios ranged from a fully funded Regional Utility similar to a water/wastewater utility or regional transportation to a private sector design build own and operate model. Tipping fees for a Regional Utility ranged from $4.79 -$91.78 per tonne, depending on the level of higher government support the project could receive. The most expensive option was an open market financing model with a tipping fee of $200.07 per tonne. The next step in the SAEWA project is Site Evaluation and Transportation. In the fall of 2015 SAEWA applied under the Regional Collaboration Program for funds to evaluate the six potential sites for an Energy from Waste Facility that were offered by some of our municipal partners. That grant application was declined by the Province however SAEWA was successful in receiving a Green Municipal Fund grant from the Federal Government that will do a part of the transportation evaluation that includes a Life Cycle Analysis. We have been working with the Pembina Institute to develop a Work Plan that delivers on our environmental and economic interests. SAEWA believes that we fit well into the governments Climate Change Action Plan and we believe that our solution will not only reduce emissions that can affect our air quality but also protect our precious ground water supply. Eco-fiscal Policies designed to protect the environment and related to waste management in the UK helped reduce commercial and industrial landfill waste by more than 40% in five years. For any government initiative, buy in is the key to success. We believe that SAEWA is among the few well established and organized initiatives in Alberta that can check as many boxes on the Alberta Climate Leadership as can SAEWA. Below is how we see SAEWA contributing to the Provinces’ plan: Coal Phase Out: As we move away from our reliance on coal as a primary fuel source for power generation we need to ensure that we have the base load or bridge energy load that can provide energy when the wind is not blowing and the sun is not shining; Energy from Waste can fill that void. Renewable Energy: Utilising MSW as a fuel that has already created a carbon footprint, it should be considered as a more environmentally friendly way to generate energy. Instead of being landfilled, that “Low Carbon Fuel” can generate energy, reduce the methane releases, potential ground water contamination and long term liabilities associated with landfills. At SAEWA we believe that energy from waste is renewal energy.

42 5

Micro Generation: While WTE does not fit the strict definition of Micro Generation it does fit the intent and description of local power generation and reduces the costs and impact of large expensive infrastructure and distribution networks. District heat and district energy are considered in the SAEWA project. Innovation and Technology: The technology around modern WTE facilities is well known in progressive European countries. Emissions management are state of the art and are not compromised at any cost. Value added spinoffs are well known and seen as a benefit to any community hosting such facilities including the hundreds of high paying construction and operating jobs. Currently SAEWA is considering co-location possibilities with the intent of seeing an Eco-Energy park where solar is co-located on site. This will allow green energy producers to close the loop, provide Bridge Energy and guarantee their customers 24/7/365 green energy options; and they are coming to us. Greenhouses can be developed within 12 km of an EFW to take advantage of the 1 million plus tonnes of surplus steam available to economically heat them. The reduction of expensive green food imports from other countries will not only make food more affordable but will also create off season jobs in rural Alberta and help diversify their economies. The concentration of green houses in the Medicine Hat area is proof of concept. Plastics recycling in Alberta has devolved from getting paid for mixed plastics to paying to have it shipped overseas or into the US. The major cost associated with plastics recycling is heat. A well placed EFW can provide a steam heat source that will bring processing back in house and stimulate economic development in an area where it doesn’t exist on any demonstrated scale. There is also a need to meet the CFIA Directive to Alberta to have a plan to address another outbreak of BSE or similar; Hoof and Mouth or Avian Flu. A well-positioned EfW will have the ability to address any outbreak and help mitigate the risk to our Agricultural Industries that export their products. Bio Energy: A significant portion of the waste that goes into Class 2 and 3 landfills is Biomass. A well- positioned EfW could convert that Biomass into energy and significantly extend the lifespan of existing landfills and hopefully eliminate the need for new ones. An efficient transportation utility would be key to the success, diverting that biomass away from landfills and using it to generate energy. Bio solids can also be processed at a suitably designed EfW and solve another expensive problem for many municipalities.

43 6

Performance Standards: The SAEWA solution is not about taking a radical approach; we can deliver a measurable reduction in CO2 and Methane (an extremely potent GHG). We are not trying to prove a concept the technologies are well understood and employed in the most advanced countries in Europe. SAEWA plans on using the best demonstrated technology in application that has predictable and well documented outcomes to use Low Carbon Fuels to create a dependable Bridge Energy source. Methane: The production of Methane in landfills has long been recognized as the third largest source of anthropogenic methane in developed countries. Mitigation efforts at landfills are relegated to “capture and flare” where no energy is created or “Capture and Harness” where Land Fill Gas is captured, scrubbed of its’ contaminates, and burned in engines to produce electricity. A modern EFW will not only improve on that practice but will be more efficient without the legacy of having to manage and monitor landfills long after they close. Initial engineering estimates that an EfW can reduce CO2 equivalents by 190% over landfilling between 44,500 to 116,200 (MTCO2E/yr) depending on the technology. Our work with the Pembina Institute will seek to evaluate the accuracy of those estimates.

Summary:

We recognize that we are not the only organization competing for air time with the government and have a full understanding of proper process timelines. SAEWA has had limited success in getting meetings with the new government and as a result have been unable to secure any provincial support/assistance or funding to move the project to the next level. We are encouraged by the Premiers statement on Oct 19, 2016 that the government also supports “Thermal” as acceptable energy generation to the government under its’ new policies. SAEWA members came together with a common goal that was borne out of need. Many of our members do not have their own landfills and do not wish to develop same. SAEWA’s original goal was to develop a Regional Utility and we will continue to attempt to work with the government in the hopes that they will recognize SAEWA as a key contributor to the reduction of GHG’s that is supported by so many municipalities.

In reflection of successes to date some of the major milestone accomplishments of 2015 – 2016 included the finalization of the Governance Model, completion of the Waste Stream Characterization Project, identification of site and technology feasibility taking into account that SAEWA is scheduled to complete the site and transportation project studies Winter 2016 – 2017. SAEWA’s project outcomes are not noticeably increasing and the membership continues to expand as a result by an over 10% growth in membership. The Detailed Business Plan will imperatively set the stage for moving the project forward even more aggressively with a construction horizon timeline of 2021.

44 7

1. ENGAGEMENT STRATEGY– a key priority to SAEWA moving the project forward is forming partnerships to empower communication with government and municipal leaderships to demonstrate alignments of the project with the focus of the government towards implementation of the Climate Change Reduction Plan will be essential.

2. SAEWA is set to complete the Terms of Reference to undertake the development of the Site, and Transportation Study which is co-funded in partnership with Federation of Canadian Municipalities (FCM).

3. SAEWA STRATEGIC PLANNING SESSION is being coordinated and facilitated through Municipal Affairs to assess strategic goals, and alignment with provincial renewable energy priorities.

4. SAEWA Membership Growth has seen a 10% increase between 2015 – 2016 including: Town of Three Hills, Mountain View County, Village of Cremona, Town of Olds, Town of Sundre, Town of Carstairs, Big Country Waste Management Association, and most recently the MD of Taber.

*Membership Footprint Map

* SAEWA MEMBERSHIP FOOTPRINT MAP

45 8

MEMBERSHIP FAST FACTS: 1. SAEWA AFTER A SMALL DECREASE IN MEMBERSHIP IN 2015 INCREASED MEMBERSHIP OVERALL BY 10% IN 2016 AND IS EXPECTED TO CONTINUE TO INCREASE AS THE PROJECT MILESTONES PROGRESS IN DELIVERY OF THE DETAILED BUSINESS PLAN, TECHNOLOGY SELECTION, AND SITE SELECTION. 2. IN RESULT OF MEMBERSHIP INCREASE IN 2016 WASTE FOOTPRINT INCREASED TO 300,000 tonnes 3. THE WASTE POPULATION HAS INCREASED TO 265,000

AGM 2016 – Forward Looking Statements: SAEWA is looking forward to the continued strength and commitment of its’ current members, and directors as they are positioning the organization to go forward.

SAEWA has overcome many challenges in moving forward foundational planning. The journey has been long and fraught with varied levels of resistance and delays. Resilience has been developed in overcoming many of the challenges and the lessons learned will be captured and shared in a resource handbook to assist others to expedite their planning, and to achieve a similar level of progress of these type projects. This has been identified as a gap by Government and Public Stakeholders to be filled by providing a learning tool that currently does not exist, and will be a valuable resource for (all) municipal non-profits.

Please check out our website ongoing for further information updates found at: www.saewa.ca

SAEWA will continue to maintain its’ value to stakeholders, keeping them connected to future project developments moving forward exemplifying their commitment to responsible ideas that foster environmental sustainability and climate impact reduction - as is on the minds of our municipal partners.

Stay connected to the ongoing updates at www.saewa.ca

For additional information please contact:

Chair, Ben Armstrong, Wheatland County @ C. 403-333-7514

Vice Chair, Paul Ryan, MD of Bighorn@ C.403-609-7465

Project Administrator, Sherry Poole @ C. 403-563-5759 or online contact us at: http://www.saewa.ca/contact

Southern Alberta Energy from Waste Association www.saewa.ca

46 9 SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION

Friday, August 26, 2016

Annual Waste Volume Southern Alberta Waste Streams (Tonnes) SAEWA Members 185,000 Non-SAEWA Members 285,000 Lethbridge 95,000 Medicine Hat 63,000 Other County/Municipal Districts 126,000 Total Southern Alberta Municipal Waste 470,000 Other Non-Municipal Waste Streams 30,000 Railway Ties 20,300 Specified Risk Materials (MBM) 9,700 Population Based Estimate for Municipal Waste based on Statistics Canada survey data

48 2 SAEWA MEMBER SURVEY / INTERVIEW DATA

Volume SAEWA Member Waste Association / Municipality (tpy) Generally supports Bow Valley Waste Management Commission (Francis Cooke Landfill) 13,000 population based Drumheller and District Solid Waste Management Commission 20,000 Newell Regional Solid Waste Management Authority 21,000 estimate – excludes Vulcan and District Waste Commission 3,400 North Forty Mile Regional Waste Management Services Commission 5,396 recyclables South Forty Waste Services Commission 493 Chief Mountain Regional Solid Waste Authority 3,892 Change in SAEWA Big Country Waste Management Commission 12,600 membership accounts Lethbridge Regional Waste Management Services Commission 2,400 Mountain View Regional Waste Management Commission 19,685 for some 60,000 tonne Town of Coaldale Utilities and Services 2,246 reduction. Town of Coalhurst Waste Management Commission 571 Bow Valley Waste Management Commission (Town of Banff) 2,839 Bow Valley Waste Management Commission (Town of Canmore) 3,150 Foothills 36,900 Town of Lake Louise 1,016 Crowsnest/Pincher Creek 16,300 Municipal District of Bighorn 475 Willow Creek Regional 6,600 Total 112,163

49 3 OPENING YEAR WASTE VOLUMES

Waste Streams (tonnes) Available Taken ▪ Volumes shown are opening SAEWA member waste quantity 119,795 119,795 year (2021) grown by 1.5% Waste from non-SAEWA 310,824 149,691 per year based on a blended members average of municipality Agricultural plastics 13,222 0 population growth Railway ties 20,817 20,817 Biosolids 1,344 0 Combustible oilfield Waste 2,813 0 Specified risk materials (MBM) 9,696 9,696 Total 478,511 300,000

50 4 FACILITY CAPITAL AND OPERATING COSTS

Cost (2015$) 300,000 tpy 200,000 tpy vs. 300 150,000 tpy vs. 300 Direct construction cost $372,040,000 $289,640,000 $251,640,000 Indirect construction cost $12,986,000 $11,586,000 $11,000,000 GST $19,251,300 $15,061,300 $13,132,000 Total construction cost $404,277,300 $316,287,300 $275,772,000 Contingency at 10% $40,427,730 $31,628,730 $27,577,200 Total capital cost $444,705,000 $347,916,000 - 21.8% $303,349,000 - 31.8% Capital cost per tonne $1,482 $1,740 + 17.4% $2,022 + 36.4%

Facility operating cost $19,958,272 $16,600,463 - 16.8% $15,620,000 - 21.7% Operating cost per tonne $67 $83 + 23.9% $104 + 55.2%

51 5 REVENUE-SUMMARY

2021 Revenue Source Units Quantities Electricity production 205,304 MWh Recovered metal 5,400 tonnes Net GHG emissions 115,732 tCO2e avoided Ash 75,000 tonnes

Operating Revenue 2021 ($M) NPV ($M) Electricity sales $14.70 $290.25 Recovered metal sales $2.45 $75.68 Carbon offset credit sales $3.47 $32.10 Ash sales $0.41 $6.94 Total $21.52 $404.96

52 6 SUMMARY OF FINANCIALS – BASE CASE Cost ($M) NPV 2021 2050 Variable Units Values Principal repayment ($260.15) ($10.12) ($25.48) Debt financing % 100% Interest payments ($178.62) ($15.98) ($0.62) ratio O&M costs ($487.79) ($22.48) ($39.91) Interest rate % 3.21% Total facility costs ($926.56) ($48.57) ($66.01) Term (years) years 30 Operating Revenue ($M) NPV 2021 2050 Annual debt $M $26.10 Electricity sales $290.24 $14.70 $21.18 service Recovered metal sales $75.68 $2.45 $7.83 Bond issuance Carbon offset credit sales $32.10 $3.47 $0.00 year 2020 year Bottom ash sales $6.94 $0.41 $0.41 Total operating revenue $404.96 $21.04 $29.42

Net Cost per Tonne Levelized (NPV) 2021 2050 Total cost per tonne ($183.69) ($161.91) ($220.03) Total revenue per tonne $80.28 $70.13 $98.06 Net cost per tonne ($103.41) ($91.78) ($121.98)

Tipping fee of $91.78 (2021) required to53 subsidize facility operating costs 7 SUMMARY OF FINANCIALS – GRANT / UTILITY MODEL Cost ($M) NPV 2021 2050 Variable Units Values Principal repayment $0.00 $0.00 $0.00 Debt financing % n/a Interest payments $0.00 $0.00 $0.00 ratio O&M costs ($487.79) ($22.48) ($39.91) Interest rate % n/a Total facility costs ($487.79) ($22.48) ($39.91) Term (years) years n/a Operating Revenue ($M) NPV 2021 2050 Annual debt $M n/a Electricity sales $290.24 $14.70 $21.18 service Recovered metal sales $75.68 $2.45 $7.83 Bond issuance Carbon offset credit sales $32.10 $3.47 $0.00 year n/a year Bottom ash sales $6.94 $0.41 $0.41 Total operating revenue $404.96 $21.04 $29.42

Net Cost per Tonne Levelized (NPV) 2021 2050 Total cost per tonne ($96.70) ($74.92) ($133.05) Total revenue per tonne $80.28 $70.13 $98.06 Net cost per tonne ($16.42) ($4.79) ($34.99)

Tipping fee of $4.79 (2021) required to subsidize54 facility operating costs 8 SUMMARY OF FINANCIALS – INTEREST-FREE LOAN Cost ($M) NPV 2021 2050 Variable Units Values Principal repayment ($476.53) ($15.88) ($15.88) Debt financing % 100% Interest payments $0.00 $0.00 $0.00 ratio O&M costs ($911.82) ($22.48) ($39.91) Interest rate % 0% Total facility costs ($1,388.35) ($38.36) ($55.80) Term (years) years 30 Operating Revenue ($M) NPV 2021 2050 Annual debt $M $15.88 Electricity sales $533.42 $14.70 $21.18 service Recovered metal sales $147.15 $2.45 $7.83 Bond issuance Carbon offset credit sales $45.13 $3.47 $0.00 year 2020 year Bottom ash sales $12.38 $0.41 $0.41 Total operating revenue $738.07 $21.04 $29.42

Net Cost per Tonne Levelized (NPV) 2021 2050 Total cost per tonne ($154.26) ($127.87) ($186.00) Total revenue per tonne $82.01 $70.13 $98.06 Net cost per tonne ($72.25) ($57.74) ($87.94)

Tipping fee of $57.74 (2021) required to55 subsidize facility operating costs 9 SUMMARY OF FINANCIALS – OPEN MARKET FINANCING Cost ($M) NPV 2021 2050 Variable Units Values Principal repayment ($61.91) ($3.22) ($54.47) Debt financing % 100% Interest payments ($315.35) ($55.38) ($4.12) ratio O&M costs ($171.97) ($22.48) ($39.91) Interest rate % 10% Total facility costs ($549.23) ($81.07) ($98.51) Term (years) years 30 Operating Revenue ($M) NPV 2021 2050 Annual debt $M $58.59 Electricity sales $105.50 $14.70 $21.18 service Recovered metal sales $24.65 $2.45 $7.83 Bond issuance Carbon offset credit sales $16.88 $3.48 $0.00 year 2020 year Bottom ash sales $2.66 $0.41 $0.41 Total operating revenue $149.69 $21.05 $29.42

Net Cost per Tonne Levelized (NPV) 2021 2050 Total cost per tonne ($284.34) ($270.23) ($328.35) Total revenue per tonne $77.49 $70.16 $98.06 Net cost per tonne ($206.84) ($200.07) ($230.30)

Tipping fee of $200.07 (2021) required to56 subsidize facility operating costs 10 RISK AND OPPORTUNITY

Levelized EfW Tipping Fees 2021 2050 (NPV) Base case $91.78 $121.98 $103.41

Revenue Streams Ash landfilled at $50/tonne $105.65 $135.85 $117.28 PPA price +25% $79.52 $104.33 $89.02 PPA price -25% $104.03 $139.62 $117.79 Metals market price +25% $89.73 $115.45 $99.66 Metals market price -25% $93.82 $128.50 $107.16 Denial of carbon offset credits $103.35 $121.98 $109.77

Financing Grant / Utility model (100% of $4.79 $34.99 $16.42 capital) Interest-free loan $57.74 $87.94 $72.25 Open Market Financing (Debt $200.07 $230.30 $206.84 @10%)

Sizing 200k tpy facility $127.45 $172.49 $144.63 150k tpy facility $171.72 $233.68 $195.09 57 11 OPERATING COST ANALYSIS

▪ Purpose of Analysis: ▪ To compare SAEWA member disposal cost to that of a proposed EfW facility ▪ To obtain other data on transportation, municipal collection and transfer station cost

▪ Important Notes: ▪ There are differences in the operating and funding models of waste commissions across Southern Alberta • Operating cost may be funded through any combination of tipping fees, municipal requisitions, general property tax. • Landfills may accept waste from outside region contributing to recovery of operating cost. ▪ Fees (requisition/tipping/other) are set to cover full lifecycle cost of landfill – waste commissions are not-for-profit ▪ Any comparison to tipping fees of EfW should exclude58 landfill closure and monitoring cost 12 DRUMHELLER AND DISTRICT SOLID WASTE T MANAGEMENT COMMISSION

• Provides service to over 28,000 Operating Cost Operating Cost people (2015$) per Tonne (2015$) • Waste is collected at 19 transfer Landfill $719,174 $36 stations and transported to the Transport to $307,518 $15 Drumheller Regional landfill Landfill Transfer $50,000 $3 Revenue sources: Stations • Municipal requisitions directed Total toward the transportation and Landfilled $1,076,692 $54 disposal cost for MSW Waste1 • Tipping fees for non-member Recycling $355,191 waste including certain contracts Total $1,431,883 from outside region Reserve $182,311 Population 28,648 Contact: Tammi Nygaard 59 1 includesFeedstock all transfer station costs including any costs20,000 associated tonnes with recyclable materials 13 NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY Operating Cost Operating Cost • Provides service to over 23,500 (2014$) per Tonne (2014$) residents Landfill $1,179,565 $43 Transport to • Waste is direct hauled and $183,675 $9 collected at 5 transfer stations Landfill Transfer and transported to the landfill $173,421 $8 near Brooks Stations Total Landfilled $1,536,661 $60 Revenue sources: Waste1 • Industrial waste disposal fees Recycling $322,886 $51 • MSW levies • MSW fees Total $1,859,547 $68 Reserve $783,099 Contact: Ray Juska Population 23,500 Feedstock 21,000 tonnes 1 includes all60 transfer station costs including any costs associated with recyclable materials 14 BOW VALLEY WASTE MANAGEMENT COMMISSION (MD OF BIGHORN) • Provides waste collection at Operating Cost Operating Cost various transfer facilities located (2015$) per Tonne (2015$) throughout its service territory Landfill $55,000 $116 • Waste is collected and direct Transport to $88,000 $185 hauled to Spyhill landfill facility in Landfill Calgary Total $143,000 $301 Population 1,341 Revenue sources: • Costs are recovered through the Feedstock 475 tonnes tax base

Contact: Al Hogarth

61 15 BOW VALLEY WASTE MANAGEMENT COMMISSION (TOWN OF CANMORE)

• Provides garbage and recycling Operating Cost Operating Cost bins for resident drop off, (2015$) per Tonne (2015$) consolidation and disposal Landfill $110,250 $35 • Current disposal location is at Transport to $450,840 $143 Dried Meat landfill near Camrose Landfill Municipal $509,967 $162 Revenue sources: Collection • Costs are recovered through Total property tax Landfilled $1,071,057 $340 Waste1 Recycling $316,566 Total $1,387,623 Population 13,077 Contact: Simon Robins Feedstock 3,150 tonnes 62 1 includes all transfer station costs including any costs associated with recyclable materials 16 SUMMARY OF OPERATING COSTS

Operating Cost per Tonne ($/tonne) Waste Commissions/Municipalities Transport Transfer Landfill Collection Total to Landfill Stations

Drumheller and District Solid Waste $36 $15 $3 N/A $54 Management Commission

Newell Regional Solid Waste Management $43 $9 $8 N/A $60 Authority

Bow Valley Waste Management Commission $116 N/A N/A $185 $301 (MD of Bighorn)

Bow Valley Waste Management Commission $35 $143 N/A $162 $340 (Town of Canmore)

63 17 Carolyn Van der Kuil

From: Robert Painter Sent: Monday, November 07, 2016 5:14 PM To: Bob Long; Brian Holsworth; Carol Calhoun; Carolyn Van der Kuil; Glen Keiver; Jerry Wittstock; Ken Hoppins Subject: Community Action Committee Meeting Nov.3, 2016

Follow Up Flag: Follow up Flag Status: Flagged

Bobby is the only new member on the board

Bill Chandler elected as chair

Terms of reference will be created by Lori Conkin and Karen Fegan

Sgt. Graham and Const. Amanda Miller going to Calgary to be on the Federal Serious Organized Crime Unit. Const. Miller applied for a grant through the Solicitor Generals office for a Community Resource Officer

Delburne had quite a few break and enters. Community is starting a crime watch group with hopes that the entire detachment area will be involved in it.

Trochu had some issues in the trailer court

Elnora was fairly quiet with exception of a prowler

R.C.M.P. were called but no response in 5 days

Three Hills Regional Bylaw Officer now doing services in Linden. R.D. and Lacombe counties have done a joint grant application to the Solicitor General for crime prevention

Kneehill County has same property crimes with stealing fuel. Fuel taken from combines left in fields

Submitted by Bobby Painter

1 64 COMMUNITY ACTION COMMITTEE MEETING November 3, 2016 Elnora Village Office

PRESENT: Derek Emmott – Three Hills Bylaw Officer, Ric Henderson – Red Deer County, Irv Heide – Red Deer County, Three Hills RCMP – Sgt. Gabe Graham, Leah Nelson – Elnora, Sharon Westgate – Elnora, Bobby Painter – Kneehill County, Chris Reeds – Trochu, Lori Conkin – Three Hills, David Nadeau – Three Hills, Karen Fegan – Delburne, Bill Chandler - Delburne

1. CALL TO ORDER: Karen Fegan brought the meeting to order at 7:15 pm.

2. ADDITIONS TO THE AGENDA: a) Election of Chairperson Councilor Bill Chandler offered to Chair the Committee. Councilor Chandler chaired the remainder of the meeting. b) Terms of Reference for the Committee CAO Lori Conkin and CAO Karen Fegan will create the terms of reference.

3. BUSINESS:

 Sgt. Gabe Graham gave his report. Cst. Amanda Miller is going to Calgary to be on the Federal Serious Organized Crime Unit. Before Cst. Miller left, she applied for a grant through the Solicitor General’s office for a Community Resource Officer.

Delburne – There has been quite a few break and enters. The community is starting a crime watch group with the hopes that the entire detachment area will become involved in it.

Trochu – Having some issues in the trailer court. Child and Family Services have been involved.

Elnora – It’s been fairly quiet with the exception of a prowler. The RCMP were called, but haven’t responded yet and it had been 5 days.

Three Hills – The Regional Bylaw Officer is now doing bylaw services for Linden. The service has a lot of education components to it.

Red Deer County – They’ve had a regional Detachment Commander meeting a few weeks ago. These meetings keep the communication lines open for all parties involved. Lacombe County

65 and Red Deer County have done a joint grant application to the Solicitor General for Crime Prevention.

Kneehill County – There’s been some property crimes with stealing fuel. Fuel is being taken out of combines that have been left in the fields.

4. ADJOURNMENT: Next meeting will be Thursday, January 12, 2017 at 7:00 in Delburne at the Village Office. The meeting was adjourned at 8:15 pm

66 67 68 69 70 REQUEST FOR DECISION Agenda Item #

11.0

SUBJECT: Council Follow-Up Action List

2016-11-22 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ To request Council’s acceptance of the Council Follow-Up Action List. PROPOSAL

DISCUSSION/ Please find attached the Council Follow-Up Action List. The Council Follow- OPTIONS/ up Action list is a list of items from Council meetings that require follow-up. BENEFITS/ This document is regularly updated after each Council meeting. DISADVANTAGES:

COSTS/SOURCE OF N/A FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: November 22, 2016 Council Follow-Up Action List

RECOMMENDED ACTION: Receive as information.

1. Receive as information COUNCIL OPTIONS: 2. Council provide further direction or required changes/amendments. MOTION: Council receive the November 22, 2016 Council Follow-Up Action List as presented for information.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 71 Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Councillor Holsworth moved to direct administration to proceed with the land exchange and transfer of land as 22-Mar-16 115/16 outlined in the proposed agreement, and advertise accordingly to meet the conditions of section 70 of the MGA. COMPLETED In Progress Councillor Holsworth moved that Council approve a matching fund to a maximum of $125,000.00, in the 2017 budget, to the Huxley Historical Society for the construction of the 24-May-16 262-16 Huxley Ball Diamond building contingent on approval for the matching funds from the Community Facility Enhancement Grant by December 31, 2016. In Progress Councillor Hoppins moved that Council direct administration

25-Oct-16 463-16 to come back with more information regarding the request to Will be presented at Nov 22/16 take over stewardship of the Arthurvale Cemetery. Council Meeting Councillor Hoppins moved that Policy #13-18, Land 08-Nov-16 473-16 Agreements be approved as presented. COMPLETED Councillor Holsworth moved that Council give first reading to 474-475- Bylaw #1721 that being a Bylaw to establish the Municipal 08-Nov-16 476-477- 16 Planning Commission as the Subdivision and Development Authority for the Municipality with amendments. COMPLETED Councillor Holsworth moved that Pursuant to a Settlement Agreement, Council agrees to cancel tax penalties on roll 40000980000 in the amount of $710.20 and $19,214.78 on roll 08-Nov-16 478-16 31231841600 and agrees that going forward no further penalties shall accrue on the outstanding balances related to the 2012 – 2015 tax years so long as the Settlement Agreement is not in default. COMPLETED Councillor Holsworth moved that Council give first reading to 479-480- Bylaw # 1716, that being a Bylaw for the purpose of 08-Nov-16 481-482- regulating meeting proceedings for Council and Council 16 Committee Meetings. COMPLETED Councillor Hoppins moved to receive for information the 08-Nov-16 483-16 Dance Celebration request. COMPLETED Councillor Wittstock moved that Policy # 3-3, Board and 08-Nov-16 484-16 Committee Appointments be received for information. COMPLETED Councillor Hoppins moved that Council delete the Drumheller 08-Nov-16 485-16 Municipal Enforcement Committee from the 2016-2017 Board and Committee Appointment List. COMPLETED Councillor Hoppins moved that Council approve Policy #15-5, 08-Nov-16 486-16 Kneehill County Scholarship as amended. COMPLETED Councillor Wittstock moved that Council approve sponsorship in the amount of $100.00 to the Linden and District 08-Nov-16 487-16 Agricultural Society to help with the costs involved with maintaining and running the lights for the Annual Christmas Light Up Celebration. COMPLETED Councillor Wittstock moved that Council direct Will be presented 08-Nov-16 490-16 Administration to bring back to future meeting the history of at the November 22/16 Council financial support to the Kneehill Area Wellness Centre. Meeting

72 Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Councillor Calhoun moved that Council approve the 2017 09-Nov-16 496-16 Interim Operating Budget as presented. COMPLETED Councillor Hoppins moved that Council approve the 2017 Interim Capital Budget as amended: Amend the Keivers Lake Access Road Rebuild and Chip Seal to Spec Crude and DL10-40 in upper ampground area at a cost of $45,000.00 (cost savings of $405,000) 09-Nov-16 497-16 Remove the Hydrological Study- Hamlet of Huxley for $50,000.00 And transfer the amended surplus into the following Reserve Accounts: Gravel Reserve - $400,000.00 Special Projects Reserve- $55,000.00 COMPLETED Councillor Holsworth moved that Council approve of creating a Hamlet Infrastructure Reserve and transfer all Municipal 09-Nov-16 498-16 Disaster and Emergency Reserve ($300,000.00) to the Hamlet Infrastructure Reserve. COMPLETED Councillor Calhoun moved that Council delete Policy #16-8, 09-Nov-16 499-16 Municipal Disaster and Emergency Reserve Policy. COMPLETED