2ND Street NE Three Hills, Alberta

KNEEHILL COUNTY REGULAR COUNCIL MEETING

AGENDA Tuesday, January 8, 2019

8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta

1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda

2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of December 11, 2018

3.0 Delegations 3.1 BDO Canada LLP- Alan Litster, Ryan Wachter and Mitchell Kennedy @ 8:40 a.m.

4.0 Public Hearings No Public Hearings Scheduled

5.0 Municipal Services 5.1 Transportation No Report

5.2 Water/Wastewater/Environment No Report

5.3 Planning 5.3.1 Subdivision Extension: KNE160120

5.4 Agricultural Service Board & Parks No Report

5.5 Protective Services No Report

6.0 Corporate Services 6.1 Bylaw 1782 - Borrowing to Finance Operating Expenditures

7.0 Business Arising from Previous Minutes 7.1 Third Reading to Bylaw #1781 – Master Rates Bylaw 7.2 Councillor Remuneration Review

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8.0 New Business 8.1 Wheatland County Resolution 8.2 Committee of the Whole Meeting Date 8.3 Policy #3-3, Board and Committee Appointments

9.0 Disposition of Delegation & Public Hearing Business 9.1

10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting Notes- October 15, 2018 10.2 Canadian Badlands 11.0 Council Follow-up Action List

12.0 Closed Session 12.1 Intergovernmental Relations (Section 21)

13.0 Motions from Closed Session

Adjournment

Regular Council Meeting Agenda January 8, 2019 Page | 2

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MINUTES OF THE DECEMBER 11, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA

PRESENT:

Division No. 1 Faye McGhee, Deputy Reeve Division No. 3 Jerry Wittstock, Reeve (Video Conf) Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor

ABSENT: Division No. 2 Debbie Penner, Councillor (Absent)

ALSO PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager & Debra Grosfield Communications Officer Sr. Manager of Transportation and Facilities Brad Buchert Manager of ASB and Parks Bowen Clausen Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Manager of Financial Services Will Wolfe Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil

CALL TO ORDER Deputy Reeve McGhee in the Chair Deputy Reeve McGhee called the meeting to order at 8:30 a.m.

AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions were made.

ADOPTION OF 1.2 Adoption of Agenda AGENDA 454/18 Councillor King moved approval of the agenda as presented. CARRIED

1 ______Initials

3 2019.01.08 COUNCIL MINUTES OF DECEMBER 11, 2018

MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of November 27, 2018 455/18 Councillor Christie moved approval of the November 27, 2018 Council Meeting minutes as presented. CARRIED

MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation/Facilities 5.1.1 Torrington Arena – Request for Operating Assistance 2018 456/18 Councillor King moved that Council assist the Torrington Ag Society and provide them with a one-time funding of $12,265.00 with funds to come from Transfer to Individuals/Organizations general ledger account. CARRIED

PROTECTIVE SERV 5.5 Protective Services 5.5.1 Appointment of District Fire Chief & Deputy Fire Chief of Torrington Fire 457/18 Councillor Keiver moved to appoint Jason Michielsen as Torrington Fire Chief, and Derek Benedict as Torrington Deputy Fire Chief effective December 11, 2018 until December 12, 2020. CARRIED

CORPORATE SERV 6.0 Corporate Services 6.1 2019 Operating Budget 458/18 Councillor King moved to accept the 2019 Interim Operating Budget as presented. CARRIED

459/18 Councillor Christie moved to direct administration to bring back to Council at the January 8, 2019 Council meeting a Council wage report within our zone. Council will not receive a pay raise until this research is brought back and a decision is made. CARRIED

6.2 2019 Capital Budget 460/18 Reeve Wittstock moved to accept the 2019 Capital Budget with an amendment to designate 1.3 million dollars to the 24-4/24-5 road project instead of the gravel reserve. CARRIED

2 ______Initials

4 2019.01.08 COUNCIL MINUTES OF DECEMBER 11, 2018

6.3 Bylaw #1781 – Master Rates Bylaw 461/18 Reeve Wittstock moved that Council give first reading to Bylaw #1781, that being a bylaw to establish rates, fees and charges for various goods, licenses, permits and services. CARRIED

462/18 Councillor King moved that second reading be given to Bylaw #1781. CARRIED

463/18 Reeve Wittstock moved that consideration to hold third reading be given to Bylaw #1781. CARRIED

Third reading to Bylaw #1781 was not able to proceed as consideration to hold third reading was not carried unanimously.

The Chair called for a recess at 9:33 a.m. and called the meeting back to order at 9:48 a.m. with all previously mentioned members present.

464/18 Reeve Wittstock moved to bring back Bylaw #1781 for third reading to the January 8, 2019 Council meeting. CARRIED

6.4 Bank Reconciliation – July to September 2018 465/18 Reeve Wittstock moved to receive for information the July to September 2018 Bank Reconciliation Report. CARRIED

6.5 3rd Quarter 2018 Financial Report 466/18 Councillor King moved to receive the January to September 2018 Financial Reports as presented. CARRIED

6.6 2018 Capital Project Report 467/18 Councillor Christie moved to approve the capital/project expenditure report as of November 30, 2018. CARRIED

DELEGATIONS 3.0 Delegations 3.1 Sgt. Gabe Graham, Three Hills RCMP @ 10:00 a.m. Sgt. Gabe Graham sent his regrets as he was unable to attend today’s meeting due to unforeseen circumstances.

3 ______Initials

5 2019.01.08 COUNCIL MINUTES OF DECEMBER 11, 2018

NEW BUSINESS 8.0 New Business 8.1 Kneehill Historical Society – Letter of Support 468/18 Councillor Hugo moved to provide a letter of support to the Kneehill Historical Society in applying for an Alberta Tourism and Culture Grant to help fund a universally accessible ramp. CARRIED

COUNCIL ACT LIST 11.0 Council Follow-Up Action List 469/18 Councillor King moved that Council receive the December 11, 2018 Council Follow-Up Action List as presented for information. CARRIED

ADJOURNMENT Adjournment The meeting adjourned at 10:10 a.m.

______Faye McGhee Deputy- Reeve

______Al Hoggan CAO

4 ______Initials

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KNEEHILL COUNTY AUDIT PLANNING REPORT TO THE COUNCIL

January 8, 2019

BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited7 by gua rantee, and forms part of the international BDO network of independent member firms. 2019.01.08

Audit Planning Report for Kneehill County For the year ended December 31, 2018

TABLE OF CONTENTS EXECUTIVE SUMMARY ...... 2 SIGNIFICANT AUDIT RISKS AND PLANNED RESPONSES ...... 4 MATERIALITY ...... 5 APPENDIX A: BDO AUDIT STRATEGY ...... 7 APPENDIX B: INDEPENDENCE LETTER ...... 8 APPENDIX C: RESPONSIBILITIES ...... 11

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EXECUTIVE SUMMARY

Timeline Engagement Objectives The audit is scheduled to start on November 27, 2018 with final completion scheduled for the week of April 23, 2019. See the Audit Our overall responsibility is to form and express an opinion on the Timeline section of the report for the detailed milestones. financial statements. The performance of this audit does not relieve management or those charged with governance of their responsibilities. Our engagement letter has been presented to management under Significant Audit Risks separate cover.

Our audit is focused on risks specific to your business and key accounts. Specifically, we have identified the following areas on which to focus: Fraud Discussion  Revenue recognition  Management override of controls Through our planning process, and prior years’ audits, we have developed an understanding of your oversight processes. We are not currently aware of any fraud affecting the County. Please see Appendix Materiality C for clarification of the auditor’s responsibilities for detecting fraud. We have determined that materiality for the current year audit will be If you are aware of changes to processes or are aware of any instances based on 2% of actual revenues. Materiality is $624,000 for the year of actual, suspected or alleged fraud affecting the County, we request ended December 31, 2018. that you provide us with this information.

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AUDIT TIMELINE

The following schedule outlines the anticipated timing Present audit of the audit of the financial statements of the County. planning report and • Nov. 27, 2018 agreed upon As part of the year end Council meeting, we will provide fees the Council with a copy of our draft audit opinion, discuss our findings, including significant estimates utilized by management, accounting policies, financial Planning and interim • Nov. 27, 2018 statement disclosures, and significant transactions fieldwork completed during the year. We will also report any significant internal control deficiencies identified during our audit and reconfirm our independence. Final audit fieldwork • March 20, 2019

Clearance meeting with management • April 8, 2019 and BDO

Present final report to the Council • April 23, 2019

Release of Audit Report • April 23, 2019

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SIGNIFICANT AUDIT RISKS AND PLANNED RESPONSES

Based on our knowledge of the County’s business, our past experience, and knowledge gained from management and the Council, we have identified the following significant risks; those risks of material misstatement that, in our judgment, require special audit consideration. Significant risks arise mainly because of the complexity of the accounting rules, the extent of estimation and judgment involved in the valuation of these financial statement areas, and the existence of new accounting pronouncements that affect them. We request your input on the following significant risks and whether there are any other areas of concern that the Council has identified.

AREAS OF FOCUS RISKS NOTED AUDIT APPROACH Revenue Recognition There is an inherent fraud risk related -A sample of grants received in the year will be reviewed to ensure that they are to grant revenue and the recognition of being appropriately recorded in accordance with the grant agreement. the revenue. -The revenue recognition policy was reviewed to ensure it was in compliance with Public Sector Accounting Standards. - A review of the controls and processes in place will be reviewed to identify and review any potential areas of concern in the control system. Management Override Management is in a unique position to -All manual journal entries done in the year will be reviewed using analytical of Controls override or circumvent the controls in procedures and vouching to supporting documentation as required. place. -A review of the controls and processes in place will be reviewed to identify and review any potential areas of concern in the control system.

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Audit Planning Report for Kneehill County For the year ended December 31, 2018

MATERIALITY

Misstatements, including omitted financial statement disclosures, are considered to be material if they, individually or in aggregate, could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements.

Judgments about materiality are made in light of surrounding circumstances and include an assessment of both quantitative and qualitative factors and can be affected by the size or nature of a misstatement, or a combination of both.

Preliminary materiality was determined to be $624,000, based on 2% of revenue.

Our materiality calculation is based on the County’s preliminary results. In the event that actual results vary significantly from those used to calculate preliminary materiality, we will communicate these changes to the Council as part of our year end communication. We will communicate all corrected and uncorrected misstatements identified during our audit to the Council, other than those which we determine to be “clearly trivial”. Misstatements are considered to be clearly trivial for purposes of the audit when they are inconsequential both individually and in aggregate.

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APPENDICES

Appendix A: BDO audit strategy

Appendix B: Independence letter

Appendix C: Responsibilities

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Audit Planning Report for Kneehill County For the year ended December 31, 2018

APPENDIX A: BDO AUDIT STRATEGY

Our overall audit strategy involves extensive partner and manager We will perform a risk-based audit which allows us to focus our audit involvement in all aspects of the planning and execution of the audit effort on higher risk areas and other areas of concern for management and is based on our overall understanding of the County. and the Council.

Identify and Assess Risk: Scoping To assess risk accurately, we need to gain a detailed understanding of the County’s business and the environment it operates in. As well, we obtain an understanding of the system of internal control in place in order to consider the adequacy of these controls as a basis for the preparation of the financial statements, to determine Identify and assess risk whether adequate accounting records have been maintained and to assess the adequacy of these controls and records as a basis upon which to design and undertake our audit testing.

Design Audit Response: Design audit response Based on our risk assessment, we design an appropriate audit strategy to obtain sufficient assurance to enable us to report on the financial statements. We choose audit procedures that we believe are the most effective and efficient to Obtain audit evidence reduce audit risk to an acceptable low level. The procedures are a combination of testing the operating effectiveness of internal controls, substantive analytical procedures and other tests of detailed transactions.

Form opinion Obtain Audit Evidence / Form Opinion / Report: Having planned our audit, we will perform audit procedures, maintaining an appropriate degree of professional skepticism, in order to collect evidence to conclude whether or not the financial statements are presented fairly, in all material respects, Report in accordance with Public sector accounting standards.

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APPENDIX B: INDEPENDENCE LETTER

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Audit Planning Report for Kneehill County For the year ended December 31, 2018

January 8, 2019

Members of Council Kneehill County

Dear Council Members:

We have been engaged to audit the financial statements of Kneehill County (the “County”) for the year ended December 31, 2018.

Canadian generally accepted auditing standards, (GAAS) require that we communicate at least annually with you regarding all relationships between the County and our Firm that, in our professional judgment, may reasonably be thought to bear on our independence.

In determining which relationships to report, we have considered the applicable legislation and relevant rules and related interpretations prescribed by the appropriate provincial institute/order, covering such matters as:

• Holding a financial interest, either directly or indirectly in a client;

• Holding a position, either directly or indirectly, that gives the right or responsibility to exert significant influence over the financial or accounting policies of a client;

• Personal or business relationships of immediate family, close relatives, partners or retired partners, either directly or indirectly, with a client;

• Economic dependence on a client; and

• Provision of services in addition to the audit engagement. We have prepared the following comments to facilitate our discussion with you regarding independence matters arising since April 24, 2018, the date of our last letter.

We are not aware of any relationships between the County and our Firm that, in our professional judgment, may reasonably be thought to bear on independence that have occurred from April 24, 2018 to November 27, 2018.

We have provided assistance in the preparation of the financial statements, including adjusting journal entries. These services created a self-review threat to our independence since we subsequently expressed an opinion on whether the financial statements presented fairly, in all material respects, the financial position, results of operations and cash flows of the organization in accordance with Public Sector Accounting Standards.

• We, therefore, required that the following safeguards be put in place related to the above: • Management created the source data for all the accounting entries. • Management reviewed and approved all journal entries prepared by us, as well as changes to financial statement presentation and disclosure. • Someone other than the preparer reviewed the proposed journal entries and financial statements.

We hereby confirm that we are independent with respect to the County within the meaning of the Code of Professional Conduct of the Chartered Professional Accountants of Alberta as of November 27, 2018.

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This letter is intended solely for the use of the Council, management and others within the County and should not be used for any other purposes.

Yours truly,

Chartered Professional Accountants

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Audit Planning Report for Kneehill County For the year ended December 31, 2018

APPENDIX C: RESPONSIBILITIES

It is important for the Council to understand the responsibilities that rest with the County and its management, those that rest with the external auditor, and the responsibilities of those charged with governance. BDO’s responsibilities are outlined below and within the annual engagement letter. The oversight and financial reporting responsibilities of management and the Audit Committee are also summarized below.

AUDITOR’S ENGAGEMENT OBJECTIVES

Our overall objective is to express an opinion as to whether the financial statements present fairly, in all material respects, the financial position, financial performance and cash flows of the County in accordance with Public Sector Accounting Standards.

Year-End Audit Work

 Work with management towards the timely issuance of financial statements, tax returns and consents for offering documents.

 Provide timely and constructive management letters. This will include deficiencies in internal control identified during our audit.

 Present significant findings to the Council including key audit and accounting issues, any significant deficiencies in internal control and any other significant matters arising from our work.

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Audit Planning Report for Kneehill County For the year ended December 31, 2018

AUDITOR’S RESPONSIBILITIES FOR DETECTING FRAUD

We are responsible for planning and performing the audit to obtain reasonable assurance that the financial statements are free of material misstatements, whether caused by error or fraud, by:

 Identifying and assessing the risks of material misstatement due to fraud;  Obtaining sufficient and appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate responses; and

 Responding appropriately to fraud or suspected fraud identified during the audit. The likelihood of not detecting a material misstatement resulting from fraud is higher than the likelihood of not detecting a material misstatement resulting from error because fraud may involve collusion as well as sophisticated and carefully organized schemes designed to conceal it.

Fraud Risk Assessment Procedures Response to Assessed Fraud Risks

 Management’s assessment of the risk that the financial  Inquire of management, the Council, and others related to any statements may be materially misstated due to fraud, knowledge of fraud, suspected fraud or alleged fraud; including the nature, extent and frequency of such  Perform disaggregated analytical procedures and consider unusual or assessments; unexpected relationships identified in the planning of our audit;  Management’s process for identifying and responding to  Incorporate an element of unpredictability in the selection of the the risks of fraud in the County, including any specific nature, timing and extent of our audit procedures; and risks of fraud that management has identified or that have been brought to its attention, or classes of  Perform additional required procedures to address the risk of transactions, account balances, or disclosures for which management’s override of controls including: a risk of fraud is likely to exist; o Testing internal controls designed to prevent and detect fraud;  Management’s communication, if any, to those charged o Testing the appropriateness of a sample of adjusting journal with governance regarding its processes for identifying entries and other adjustments for evidence of the possibility of and responding to the risks of fraud in the County; and material misstatement due to fraud;

 Management’s communication, if any, to employees o Reviewing accounting estimates for biases that could result in regarding its view on business practices and ethical material misstatements due to fraud, including a retrospective behaviour. review of significant prior years’ estimates; and o Evaluating the business rationale for significant unusual transactions.

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Audit Planning Report for Kneehill County For the year ended December 31, 2018

2013 2019.01.08

REQUEST FOR DECISION Agenda Item #

5.3.1

SUBJECT: Subdivision Extension: KNE160120

MEETING DATE: 2019-01-08

PRESENTED BY: Barb Hazelton, Manager of Planning & Development

BACKGROUND/ KNE160120 is a subdivision application for approximately 3.75 acres (1.52 ha) PROPOSAL to be subdivided out of a 159-acre parcel on NW 9-34-24 W4.

The applicants are requesting an extension to meet the conditions of their subdivision approval. The applicants anticipate they will be able to meet the outstanding conditions in spring/ summer of 2019.

A typical extension is granted for one year. The applicants have requested until August 1, 2019 (eight months). This is the second extension to be requested on this parcel. All other conditions as outlined in the subdivision approval have been completed. The original approval was granted on December 15, 2016.

DISCUSSION/ Landowners are given a year from the date of approval in which to meet the OPTIONS/ conditions of approval. If the conditions are met, the Subdivision Approving BENEFITS/ Authority is required to endorse the subdivision to allow registration at Land DISADVANTAGES: Titles. Section 657 (4)(6) of the MGA permits Council to extend the one-year approval period whether or not that period has expired. Landowners – or their agents – may make requests for an extension of the timeframes from Council. Requests for extensions to subdivision approvals can only be issued by the Council of the approving authority. The applicants need to move an existing shed which currently straddles the newly proposed property line (Condition 4). Condition 2 requires a survey showing improvements to ensure setbacks to all property lines are satisfied; it must therefore reflect the change as prescribed in Condition 4. All other conditions have been met and the endorsement fee and extension fee have both been paid.

COSTS/SOURCE OF Under the Master Rates Bylaw, the fee for a time extension is $250.00 payable FUNDING: by the applicant.

ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification

☐ Consultative Decision (Consulting the Public – Two way communication)

Document Last Updated April 15, 2014 21 2019.01.08 Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐

☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: KNE160120 Approval Real Property Report

1. Council move to grant an eight (8) month extension to KNE160120 RECOMMENDED ACTION: until August 15, 2019.

A. Council move to grant a 1-year extension to KNE160120 until COUNCIL OPTIONS: December 15, 2019. B. Council move to grant an eight (8) month extension to KNE160120 until August 15, 2019. C. Council move to deny an extension of KNE160120 and require a new application to be submitted.

MOTIONS: 1. Council move to grant an eight (8) month extension to KNE160120 until August 15, 2019.

Prepared By: Dharmesh Vyas Approved By: Barb Hazelton Reviewed By: Peter Tarnawsky Planning & Development Officer Senior Planning & Development Officer Interim Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 5.3.1 2 | Page 22 2019.01.08 23 2019.01.08 24 2019.01.08 25 2019.01.08 26 2019.01.08 27 2019.01.08 28 2019.01.08 29 2019.01.08 30 2019.01.08 31 2019.01.08 REQUEST FOR DECISION Agenda Item #

6.1

SUBJECT: Bylaw 1782 For Borrowing to Finance Operating Expenditures

MEETING DATE: 2019-01-08

PRESENTED BY: Mike Morton, Director of Corporate Services

BACKGROUND/ The last borrowing to finance operating expenditures (By-Law 1756) was PROPOSAL approved in 2018. Under section 251 of the MGA, all borrowing must be done through by-law, and Section 256 of the MGA outlines the requirements to borrow for operating purposes (short term).

DISCUSSION/ The preliminary cash forecast or budget does not reflect the need to access OPTIONS/ short term operating credit in 2019, however should there be unforeseen BENEFITS/ timing of transfers or events, and the timing of expenditures to be paid DISADVANTAGES: become intense prior to taxes being collected in October, the County will be able to access this credit for short term purposes without delay.

The County has not needed to access this credit any time after 2008.

COSTS/SOURCE OF No anticipated interest costs for 2019. FUNDING:

COMMUNICATIONS: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification

☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐

Update by-law index, forward copy to Servus CU Advertising not required as per MGA Section 256(3)

LINK TO STRATEGIC PLAN: Fiscal Sustainability

ATTACHMENTS: Bylaw 1782

RECOMMENDED ACTION: That Council give all three readings to Bylaw # 1782 "Authorize Borrowing For The Purpose of Financing Operating Expenditures for 2019” 1. That Council gives all three readings to Bylaw 1782.

Document Last Updated April 15, 2014 32 2019.01.08 COUNCIL OPTIONS: 2. That Council gives first and second reading to Bylaw 1782. 3. That Council receives for information.

MOTION: That Council give all three readings to Bylaw #1782 "Authorize Borrowing For The Purpose of Financing Operating Expenditures for 2019.”

Prepared By: Mike Morton Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky Director of Corporate Services Interim Chief Administrative Officer Interim Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 6.1 2 | Page 33 2019.01.08

BYLAW NO 1782

BORROWING BYLAW

BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AUTHORIZE BORROWING FOR THE PURPOSE OF FINANCING OPERATING EXPENDITURES FOR THE 2019 YEAR

WHEREAS pursuant to Section 251(1) of the Municipal Government Act, R.S.A. 2000 Chapter M‐26 as amended, a municipality may only make a borrowing if the borrowing is authorized by a borrowing by‐ law.

AND WHEREAS pursuant to Section 256(2) of the Municipal Government Act, R.S.A. 2000 Chapter M‐26 as amended, gives authority to borrow for the purpose of financing operating expenditures by a municipality;

AND WHEREAS the amount to be borrowed together with the unpaid principal of other borrowings made for the purpose of financing operating expenditures, must not exceed the amount the municipality estimates will be raised in taxes in the year the borrowing is made;

AND WHEREAS the amount of taxes to be levied, or estimated to be levied, for the current year by Kneehill County for all purposes including ordinary current operating expenditures is the sum of Twenty Nine Million Two Hundred Eight Thousand Four Hundred and Nine Dollars ($29,208,409);

Thirty Million One Hundred Thirty Five Thousand Two Hundred Forty One Dollars ($30,135,241);

AND WHEREAS the Council of Kneehill County deems it necessary to arrange for borrowing up to the sum of TWO MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.00) to meet its current expenditures and obligations of the County for the 2019 calendar year until the taxes levied or to be levied can be collected, of which a portion thereof is to be borrowed to meet the current Alberta School Foundation Fund and Kneehill Housing Corporation requisition;

NOW THEREFORE BE IT ENACTED BY THE COUNCIL OF KNEEHILL COUNTY AS FOLLOWS:

1. That the Council of Kneehill County is authorized to borrow from Servus Credit Union, up to the sum of TWO MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.00), as required, and which the Council deem necessary to meet the 2018 current expenditures and obligations of the municipality for the current year until such time as the 2018 taxes levied can be collected and agrees to pay interest thereon, either in advance of or at maturity, and in either case after maturity, at the rate of THREE QUARTERS OF ONE PERCENT (3/4%) BELOW PRIME per annum.

2. That such borrowing be done by promissory note or notes of Kneehill County under its corporate seal duly attested by the signatures of the Reeve, or his Deputy, and the Chief Administrative Officer or designate, be delivered to and in favour of the said Servus Credit Union.

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Bylaw No. 1782, Borrowing Bylaw Page 2 of 2

3. That the Council of Kneehill County hereby pledges to the said Servus Credit Union as security for the payment of the monies to be borrowed hereunder and interest thereon as aforesaid the whole of the unpaid taxes and penalties on taxes levied by the municipality of Kneehill County in prior years, together with penalties thereon, and the whole of the taxes for the current year, but the said Servus Credit Union shall not be restricted to the said taxes and penalties, and other designated revenues for the payment of money borrowed as aforesaid.

4. That nothing herein contained shall waive, prejudicially affect or exclude any right, power, benefit or security, by statute, common law or otherwise given to or implied in favour of the said Servus Credit Union.

5. This bylaw will take effect upon third reading.

READ a first time on this 8th day of January, 2019.

READ a second time on this 8th day of January, 2019.

UNANIMOUS permission for third reading given in Council on the 8th day of January, 2019.

READ a third time and final time of this 8th day of January, 2019.

Reeve

Jerry Wittstock

Date Bylaw Signed

Interim Chief Administrative Officer

Peter Tarnawsky

35 2019.01.08 REQUEST FOR DECISION Agenda Item #

7.1

SUBJECT: Bylaw 1781 – Master Rates

MEETING DATE: 2019-01-08

PRESENTED BY: Mike Morton, Director of Corporate Services

BACKGROUND/ At December 11/18 Regular Council Meeting, Council did not vote PROPOSAL unanimously to hold third reading of Bylaw 1781.

Meeting Procedures By-Law 1768, Part Seven – By-Laws, Section 46 (1) (f) Basic Requirements – All proposed by-laws shall: not be given more than (2) readings at one (1) meeting, unless the Councillors present at the Meeting unanimously agree to a Motion authorizing third reading.

The direction to Administration was to bring this Bylaw1781 to the January 8th, 2019 Meeting to consider third reading.

DISCUSSION/ The December 4th Committee of the Whole recommendation: OPTIONS/ BENEFITS/ “Councillor Wittstock made a recommendation to administration to bring DISADVANTAGES: back the Master Rates Bylaw to the December 11, 2018 Council meeting indicating large volume charges of $9.00 per cube to only bulk water users”.

This change means that risers or hookups to a County water line will only pay $3.50 (or $2.00 for those two hamlets) per cubic meters for whatever volume is consumed.

Summary:

Regular Service Connections/Risers Huxley and Wimborne = $2.00 per cubic meter All Other Water Service Systems = $3.50 per cubic meter

The $50 bi-monthly flat fee still applies to all current/future service connections.

Bulk Water Stations 0-50 cubic meters monthly = $5 per cubic meter 50+ cubic meters monthly (on the amount of 50 cubic meters in excess) = $9 per cubic meter

NEW CHANGE – Planning – Electrical Permit Fees Administration has done a comparison with adjacent municipalities and discovered that we are significantly higher on contractor electrical permits once they exceed $200,000 in materials and labour. In order to be competitive and more consistently with neighbours, we believe our rate needs to be revised to reflect the comparators.

Document Last Updated April 15, 2014 36 2019.01.08 The changes have been revised in this Master Rates Bylaw and propose as five dollars ($5) per additional $1,000 in additional installation cost above $20,000 (as opposed to the current $10).

Comparatives are attached to this RFD.

A new Class 1 Development Permit for Portable Storage Containers has also been added.

COSTS/SOURCE OF Reduction of revenue from first 2019 Interim Budget Draft is approximately FUNDING: $212,000 (net) ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification

LINK TO STRATEGIC PLAN: Fiscal Sustainability (Competitiveness)

ATTACHMENTS: Bylaw 1781 Electrical Permit Fee Comparatives with neighboring municipalities. RECOMMENDED ACTION: That Council gives third reading to Master Rates Bylaw 1781 as presented.

COUNCIL OPTIONS: 1. That Council gives third readings to Master Rates Bylaw 1781 as presented. 2. That Council does not give third reading to Master Rates Bylaw 1781.

MOTION: That Council gives third reading to Master Rates Bylaw 1781.

Prepared By: Mike Morton Reviewed By: Peter Tarnawsky Approved By: Peter Tarnawsky Director Corporate Services Interim Chief Administrative Officer Interim Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 7.1 2 | Page 37 2019.01.08

BYLAW NO 1781

MASTER RATES BYLAW

BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH RATES, FEES, AND CHARGES FOR VARIOUS GOODS, LICENSES, PERMITS AND SERVICES.

WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000, as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting the municipality, including services provided by or on behalf of the Municipality; and

WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000, as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting the municipality, including establishing fees for licenses, permits and approvals that are higher for persons or businesses who do not reside or maintain a place of business in the municipality; and

WHEREAS, the Municipal Council deems it appropriate to establish rates, fees and charges for the various licenses, permits, goods and services, provided by Kneehill County; and

NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, enacts as follows:

1. This bylaw shall be cited as the Master Rates Bylaw. 2. The annual rates, fees, and charges for various goods, licenses, permits and services shall be established as per Schedule “A”, attached to and forming part of this Bylaw. 3. Master Rates Bylaw 1777 is hereby repealed January 8th, 2019. 4. That this bylaw shall take effect on January 8th, 2019. READ a first time on this 11th day of December, 2018.

READ a second time on this 11th day of December, 2018.

READ a third time and final time of this 8th day of January, 2019.

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Reeve

Jerry Wittstock

Date Bylaw Signed

Chief Administrative Officer

Peter Tarnawsky

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MASTER RATES BYLAW #1781 SCHEDULE “A”

** MOST GOODS AND SERVICES LISTED ARE SUBJECT TO GST **

ADMINISTRATION & FINANCE

Aerial Photos Description Fee Land Owners No Fee Others $0.25 each Geo‐Referenced Photos Description Fee Set up fee & first 1/4 $50.00 Additional quarters $25.00 Kneehill County Maps Description Fee 24 inch ‐ regular $10.00 each 32 inch ‐ regular $15.00 each 32 inch ‐ laminated $35.00 each 42 inch ‐ regular $20.00 each 42 inch ‐ laminated $40.00 each 60 inch ‐ regular $30.00 each On CD $10.00 each Map Book $25.00 each Mailing Tube $10.00 each Shipping Charges $10.00 each Custom Plotter (Scanned) Description Fee 24 inch $50.00 each 32 inch $75.00 each 42 inch $100.00 each 60 inch $150.00 each Map scanned and put on CD $75.00 each Fax Charges Description Fee Alberta(Local) $0.50 per page Out of province $1 per page

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Flags Description Fee County $70 each Photocopies Description Fee Ratepayers/Non‐ staff $0.50 per page Staff $0.10 per page Late Penalty Charges Description Fee Account Receivable Billings 1.5% per month NSF Returned Cheque Description Fee NSF Returned Cheque $30.00 each Tax Certificates Description Fee Tax Certificate $20.00 each Tax Registration $100.00/file Well Drilling Equipment Tax Description Fee As per Municipal Government Act http://www.qp.alberta.ca Assessment Sheets Description Fee Assessment Summary or Detail Sheet (Free to Landowner) $5.00 each Additional pages $1.00 each Assessment Appeal Fees Description Fee Residential & Farm (Refundable if Successful) $50.00 each Non‐Residential (Refundable if Successful): Assessment Value of $1.00 to $500,000 $100.00 each Assessment value of $500,001 to $5,000,000 $200.00 each Assessment value of $5,000,001 and above $500.00 each Reports/Details/Photocopies $5.00 each Election Description Fee Nomination Paper Filing Fee $100.00 FOIP Services Description Fee Searching for, locating and retrieving a record $7.50 per 1/4 hour Producing a copy of a record: i) Paper copies $0.50 per page ii) Electronic copies (i.e. USB) Cost iii) Large Format (i.e. maps) Cost Preparing and handling a record for disclosure $7.50 per 1/4 hour Supervising the examination of a record $7.50 per 1/4 hour Shipping a record or a copy of a record Cost

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AGRICULTURAL SERVICE BOARD

ASB Rental Equipment Description Fee Cattle Scale (Free to 4‐H) $100.00 per day min. Brillion Grass Seeder $175.00 per day min. Hayland / Pasture Float $225.00 per day min. No Till Drill ‐ 15' $20/acre ‐ $400/day min Pasture Sprayer $150.00 per day min. Portable 12" Loading Chute (Free to 4‐H) $100.00 per day min. Private Land Weed Control $75.00/acre plus chemicals Solar Watering System (First Time Users; Free 2 Week Trial) $150.00 per week min. Spreaders (skid mount pneumatic, mechanical) $30.00 per day min. Hand Crank Spreader Free‐ use agreement Livestock Tag Reader Free‐ use agreement AG. Plastic Recycling Roller $50.00 per day Urban Weed & Pest Inspection Fee $30.00/hr + $0.55/km Pasture Land Lease Tendered

* There will be an additional cleaning fee of $75 for any rental equipment returned unclean subject to Management discretion Gopher Poison Description Fee 2% Liquid Strychnine Current market price plus 10%

OPERATIONS

Approach/Crossing Description Fee Residential/Farm No Fee Application Fees Description Fee Commercial: staked $300.00 each Pipeline Crossing Application $300.00 each Grader Description Fee Grading Private Laneway/Snowplowing Services per half hour $75.00 per half hour Grading Private Laneway Snowplowing Services exceeding ½ hour $135.00 exceeding ½ hour

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Rig Moves Description Fee Rig Moves‐Inspection Overweight & Moves $200.00 each Dust Control Description Fee Calcium Chloride $5.35/metre Spec Crude $32.50 /metre Road Permit Fixed Fee Description Fee Road Permit Fixed Fee $20.00 each Road Bonds Description Fee Road Bonds As per Agreement Services To Other Municipalities Description Fee Alberta Roadbuilders and Heavy Construction Ass’n Equipment/Services Rate Guide less 25% Road Products Kneehill County Cost

PARKS & CEMETERIES

Braconnier Campground Fees Tenting per night $15.00 RV/Trailer per night $20.00 Torrington Campground Fees Tenting per night $15.00 RV/Trailer per night $20.00 Swalwell Campground Fees Tenting per night $15.00 RV/Trailer per night $20.00

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Keiver’s Lake Campground Fees Tenting per unit per night (non‐reservable stalls) $20.00 Un‐serviced sites per unit per night (non‐reservable stalls) $25.00 Serviced Sites per unit per night (non‐reservable) $30.00 Serviced Site (reservable) $30.00 Group Site‐ RV/Trailer Group per night (minimum of 4 @ $25/unit per night) $25.00 Reservation Deposit for RV Group Site(minimum of 4 units @ $25/unit per night) $100.00 Group Site‐ Tents per night (minimum of 4 units @ $20/unit per night) $20.00 Changes to campsite reservations (no charge for address/name changes‐non‐refundable) $5.00 Reservation for Day Use Area (not including playground area) $50.00 * Prepayments and deposits only refunded with 72 hours’ notice. Firewood Description Fee Firewood per bundle $10.00 Mowing Description Fee Mowing (per unit per hour) Per Province of Alberta Rates Commemorative Bench Fee Description Fee Commemorative Bench $2,000.00 per bench Cemetery Plot (2 plot limit) Description Fee Resident, Property Owner, former County resident $500.00 each Non‐County Resident‐Outside geographic area $1500.00 each Cemetery Maintenance Description Fee Trochu Catholic $200.00 per year Roman Catholic Cemetery $200.00 per year Torrington Trinity Lutheran Cemetery $200.00 per year Trochu St. John’s Lutheran $200.00 per year

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PROTECTIVE SERVICES

Burn Permit Description Fee Burn Permit No Fee Inspections for Licensing and Insurance Description Fee Small Business $75.00 (plus travel @KC rates) Multiple Occupancy $150.00 (plus travel @KC rates) All Other Occupancies $150.00 (plus travel @KC rates) Occupant Load Calculation and Report Description Fee Small Business $75.00 (plus travel @KC rates) Multiple Occupancy $150.00 (plus travel @KC rates) All Other Occupancies $150.00 (plus travel @KC rates) Fireworks Description Fee Fireworks Discharge Permit No Fee – In Burn Permit Process

Fire Investigation Services Description Fee Each Safety Codes Officer $75.00 per hour (plus travel @KC rates) Witness Services‐ Each Safety Codes Officer $100.00 per hour (plus travel @KC rates) Witness ‐ Civil Litigation $100.00 per hour Fire Services Fees Motor Vehicle Collision Rate ‐ Equipment Current AB Infrastructure Rate Per unit Charges Per Hour Fee for Service Recovery – Per Unit Per Hour AB Infrastructure Rates Fee for Service Recovery‐ Materials Actual Expenses/Costs Mutual Aid Responses‐ Equipment, Manpower or Other Resources Description Fee Mutual Aid Responses‐ Equipment, Manpower or Other Resources Pursuant to Mutual Aid Agreements

Animal Control Description Fee Annual License Fee ‐ Unaltered or Altered Dog No Fee each Replacement Tag $2.00 each Impound Fee Cost Boarding Fee Cost Veterinarian Fee Cost Kennel License Fee $100.00

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Peace Officer Bylaw Enforcement Description Fee Peace Officer Bylaw Enforcement As per Agreement Unsightly Properties – Cost of Ordered Clean‐Up As per Municipal Government Act Mowing Properties (per unit per hour) Per Province of Alberta Rates

PLANNING AND DEVELOPMENT

General Description Fee Appeal Fees‐ owners/adjacent $300.00 each ASP ‐ New Specific Proposal $5000.00 each ASP/LUB Amendment /Review $2000.00 each Outline/Concept Plan $2500.00 each Outline/Concept Plan Amendment $1000.00 each Municipal Development Plan Amendment $2000.00 each Inter‐municipal Development Plan Amendment $2000.00 each Caveat Discharge $100.00 each Rural Address Sign $250.00 each Request For File Search (1/2 hr. min.) $50.00 per hour Land Use By‐Law $20.00 each Land Use By‐Law Maps $25.00 each Municipal Development Plan $15.00 each Area Structure Plan ‐ electronic copy $25.00 each Area Structure Plan – supportive reports electronic $25.00 each Certificate of Compliance‐ $100.00 each Rezoning / Re‐designation $900.00 each Rezoning Direct Control $1,200.00 each Road Closure Request Application $1,000.00 each Contravention to Land Use By‐Law $1600.00 Development Permits‐ Class 1 – Minor Development Description Fee Additions to Buildings <500 sq. ft $75.00 each Additions to Buildings >500 sq. ft $100.00 each Porches $75.00 each Fences $40.00 each Signs $75.00 each Accessory Buildings 200 – 499 sq. ft. $50.00 each Accessory Buildings >500 sq. ft. $100.00 each Temporary Buildings $75.00 > 200 sq. ft. each Minor Home Occupation $100.00 one‐time Portable Storage Container(s) per Application $50.00 each Revision to Active DP (Discretionary use/already permitted) $75.00 each

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Alternative Energy Residential $50.00 each Alternative Energy Non‐Residential $100.00 each Unlisted Similar Use $75.00 each Development Permits‐ Class 2‐ Residential, Minor Commercial and Change in Land Use Description Fee Major Home Occupations $200.00 Single Family Dwelling Unit $250.00 Discretionary Single Family Dwelling Unit $150.00 Permitted Duplex (2 dwelling units) $250.00 flat fee $300.00 flat fee plus $50.00/dwelling Multi‐Attached Dwelling (3 or more dwelling units) Maximum $15,000.00 Bed and Breakfast $150.00 plus $50.00/unit Change in use of land or intensity of use, where a permit is required $150.00 Livestock Development Permit $100.00 Agricultural Business Use $200.00 Telecommunication towers $300.00 Single wind turbine $400.00 Kennels $300.00 Unlisted Similar Use $200.00 Filming Fee ‐ Minor $200.00 Filming Fee ‐ Major $500.00 Development Permits‐ Class 3‐ Institutional, Commercial and Light Industrial Description Fee Compressor Stations, Oilfield Buildings $400.00 Greenhouse (Not include cannabis production) $400.00 Private Schools and churches $400.00 Machinery repair and/or sales $400.00 Restaurants, service stations, hotels, retail and service $400.00 Unlisted similar use: Refer to following range based on construction cost (in $) <500,000 $500.00 500,000 – 2,000,000 $1,000.00 2,000,001 – 5,000,000 $2,000.00 >5,000,000 $4,000.00 Development Permits‐ Class 4‐ Major Commercial, Industrial and Recreation Description Fee Sand or gravel extraction $750.00 each Wind Farm Towers $500.00 each Golf Courses $500.00 each Campsites (Campgrounds) $500.00 each Work Camp $500.00 each Alternative Energy $500.00 each Unlisted Similar Use $500.00 each Major Industrial or Processing $1000.00 each

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Solar Farm $500 + $50/acre Unlisted similar use: Refer to following range based on construction cost (in $) <500,000 $500.00 500,000 – 2,000,000 $1,500.00 2,000,001 – 5,000,000 $2,500.00 >5,000,000 $5,000.00 Development Permits‐ Class 5‐ Food Trucks & Mobile Vendors Description Annual Fee Keiver’s Lake Campground, Orkney Viewpoint Food $500.00 No Food $350.00 Braconnier’s Dam Campground, Swalwell Dam Campground, Torrington Campground Food $400.00 No Food $200.00 Horseshoe Canyon Food $1,250.00 No Food $1,000.00 Development Permits‐ Class 6‐ Exceptions Description Fee Non‐profit public or community buildings No Fee Public utility buildings No Fee Fee For Development Permit After the Fact Double Permit Fee Variance/Relaxation to Development Application $75.00 Mobile Business License ‐ Resident $100.00 Mobile Business License – Non ‐ Resident $150.00 Subdivision Fees Description Fee One Parcel $650.00 for 1st parcel Two Plus Parcels $250.00 Per ea. additional parcel Time Extensions $250.00 Endorsement Fees Description Fee For Each Parcel Created $300.00 For each parcel Additional Fees Description Fee Development Agreement Preparation $500.00 External Engineering Review $25/acre (max = $5000)

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SAFETY CODE FEES

General Description Fee Minimum Fee (Will be charged if not a specific fee $100.00 for permit) Penalty for no Safety Code Permit Double applicable fee Project Cancelled Prior To Inspections 75% Refund Building Permit Fees Description Fee $0.40 per sq. ft.‐ total of main, 2nd New Single Family Dwellings‐ Floor Area Sq. Ft. and additional floors does not (Does not include attached garages) include basement. Garage ‐ detached/attached Less than 800 sq. ft. $120.00 Garage ‐ detached/attached Greater than 800 sq. ft. $160.00 Mobile/Manufactured Homes includes Move‐on and RTM's $100.00 Homes With Basement $0.25/ft2‐ min $100 Basement Development .20¢/ft² ‐ min $95.00 Additions .40¢/ft² ‐ min $100.00 Decks greater than 2 ft. above grade or 100 ft² $100 flat fee Fire places/Wood Burning Stove $100.00 Small Accessory Building 100 – 200 ft² $90.00 Non‐Ag. Building <2500 ft² $250.00 Non‐Ag. Building >2500 ft² $500.00 Commercial/Industrial Commercial ‐ hotels, warehouses, stores, etc. Industrial ‐ waste transfer buildings, water treatment plants, etc. Description Fee $1 ‐ $1 million project value $5.00 /$1,000 ‐ min $150.00 $4.00/$1,000 project value Portion over $1 million project Over $1 million project value value $4/$1000 Oilfield ‐ compressor stations, dehydrator, separator $5.00/$1000 bldgs., motor control center office/bldg. min. $250.00 max SCC fee $500.00 Demolition Permit ‐ use building permit (not needed if replacing) $95.00 SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00

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Electrical‐Plumbing‐Gas‐PSDS Permit Fees‐ Homeowner Fee Schedule Electrical Installations‐ New Residential Installations Only Description Fee Less than 1500 sq. ft. $190.00 1501‐3000 sq. ft. $215.00 3001‐5000 sq. ft. $230.00 5001+ sq. ft. $250.00 with attached garage add $50.00 Detached garage $150.00 Mobile Home Connection $105.00 Temporary Service $90.00 Electrical Installations‐ Small Electrical Installations‐ Value of Material Description Fee $0 ‐ $250 $90.00 $251 ‐ $500 $150.00 $501 ‐ $1000 $175.00 $1001 ‐ $2000 $190.00 $2001 ‐ $3000 $210.00 $3001 ‐ $4000 $230.00 $4001 ‐ $5000 $240.00 $5001 ‐ $6000 $250.00 $6001 ‐ $7000 $260.00 $7001 ‐ $8000 $270.00 $8001 ‐ $9000 $280.00 Add $10 $5 fee for every $1000 installation cost over $9000 Sewer Systems‐ Private Sewer Disposal System Description – Homeowner Fees Fee Open Discharge $300.00 Disposal Field $300.00 Treatment Mound $300.00 Septic Tank Only $200.00 Holding Tank or modification to system $150.00 Plumbing Installations Description Permit Fee 1‐6 fixtures $100.00 7‐12 fixtures $175.00 13‐20 fixtures $250.00 20+ fixtures $250.00 + $10/fixture over 20

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Gas Installations Description Permit Fee 1 Outlet $110.00 2 Outlet $110.00 3 Outlet $120.00 4 Outlet $130.00 5 Outlet $140.00 $10 per additional outlet Propane Tank Sets (includes connection) $100.00 Gas Furnace Replacement‐ No Permit unless Replacing Meter then $90.00 Gas Fire Place‐ Permit needed if venting & piping has changed Contractor Fee Schedule Electrical Permit Fees Installation Costs Permit Fee $0‐$1000 $80.00 $1001 ‐ $2000 $100.00 $2001 ‐ $3000 $120.00 $3001 ‐ $4000 $140.00 $4001 ‐ $5000 $160.00 $5001 ‐ $6000 $170.00 $6001 ‐ $7000 $180.00 $7001 ‐ $8000 $190.00 $8001 ‐ $9000 $200.00 $9001 ‐ $10000 $210.00 $10001 ‐ $11000 $220.00 $11001 ‐ $12000 $230.00 $12001 ‐ $13000 $240.00 $13001 ‐ $14000 $250.00 $14001 ‐ $15000 $260.00 $15001 ‐ $16000 $270.00 $16001 ‐ $17000 $280.00 $17001 ‐ $18000 $290.00 $18001 ‐ $19000 $300.00 $19001 ‐ $20000 $310.00 $20,000 + Add $10 $5 fee for every additional $1000 installation cost (Example $100,000 cost fee= $310+400=$710.00 Mobile Home Connection $80.00 Temporary Service $70.00 Annual Electric Permit and $10.50 SCC levy on each application $300.00 SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00 Plumbing Installations 1‐10 fixtures $100.00 11‐20 fixtures $150.00

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20+ fixtures $150.00 + $5.00/fixture over 20

Gas Installations Description Permit Fee 1 Outlet $90.00 2 Outlet $90.00 3 Outlet $100.00 4 Outlet $110.00 5 Outlet $120.00 BTU Input Permit Fee 10,000 ‐150,000 $75.00 160,000 ‐ 190,000 $85.00 200,000 ‐ 300,000 $95.00 350,000 $105.00 400,000 $110.00 450,000 $115.00 500,000 $120.00 550,000 $125.00 600,000 $130.00 650,000 $135.00 700,000 $140.00 750,000 $145.00 800,000 $150.00 850,000 $155.00 900,000 $160.00 1,000,000 $165.00 Add $6 /100,000 BTU over 1,000,000 Other Gas Installations Description Permit Fee Man. Home on Basement $130.00 Man. Home w/o Basement $100.00 Propane Tank Set (includes connection) $80.00 Temporary $100.00 Gas Line (Gas Provider) $80.00 Gas line Retest $75.00

Alternative Energy Residential $3.50 per $1000 construction cost Industrial/Commercial $5.00 per $1000 construction cost

Private Sewage Disposal Fees Description Fee Open Discharge (includes tank) $250.00 Disposal Field/Treatment Mound (includes tank) $250.00 Septic Tank Only $150.00

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Holding Tank or modification to system $100.00 SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00

UTILITIES AND ENVIRONMENTAL SERVICES

Service Charges & Installation Description Fee Meter Installation: More than one meter Meter Cost plus $40.00 Meter Accuracy Test $40.00 per meter Additional Meter Read $20.00 Service Charge to Attend a Premise $40.00 After Hours Call $40.00/hr with 3 hr min Disconnection Service Charge ‐ Customer Request $30.00 Reconnection Service Charge ‐ Customer Request $30.00 Disconnection Service Charge ‐ Breach $30.00 Reconnection Service Charge ‐ Breach $30.00 Transfer From Utility to Tax Account $30.00 Damaged Meter Replacement Meter Cost plus $40.00 Late Payment Penalty 1.50% monthly Temporary Service Meter Cost plus $40.00 Contractor Operator Call Out Rates and Mileage As per agreement Water Charges Description Fee Flat Maintenance Rate – All Service/Future Connections $50.00 bimonthly minimum $10 fee per Bulk Water Stations monthly bill 0 – 50 cubic meters monthly $5.00 / cubic meter 50+ cubic meters monthly (amount over 50 m3) $9.00 / cubic meter Base Rate for Hydrant Service/ Maintenance $ 9.75 per month Account Administration Reactivation Fee (Bulk Water) $25.00 Riser Fee $10,000.00 / riser Approved Increase For Rural Water Volume $10,000.00 / riser Hamlet Utility Service For Un‐serviced Lots $2,500.00 "Hamlet" means the communities of Huxley, Swalwell, Torrington and Wimborne Water Modeling Description Fee Adjacent to Line $750.00 Non‐Adjacent to Line $1,000.00 Non‐Adjacent to Line for Multiple Developments $1,000.00 per request

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Water Rates Description Fee Huxley 1‐100 cubic meters bimonthly $2.00 per cubic metre Huxley 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Swalwell 1‐100 cubic meters bimonthly $3.50 per cubic metre Swalwell 100+ cubic meters bimonthly (amount over 100 m3 only ) $9.00 / cubic metre Torrington 1‐100 cubic meters bimonthly $3.50 per cubic metre Torrington 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Wimborne 1‐100 cubic meters bimonthly $2.00 per cubic metre Wimborne 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Sunnyslope WSA 1‐100 cubic meters bimonthly $3.50 per cubic metre Sunnyslope 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Churchill Water Co‐op 1‐100 cubic meters bimonthly $3.50 per cubic metre Churchill 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Equity WSA 1‐100 cubic meters bimonthly $3.50 $2.00 per cubic metre Equity 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Gamble WSA 1‐100 cubic meters bimonthly $3.50 per cubic metre Gamble 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Grainger/Hesketh 1‐100 cubic meters bimonthly $3.50 per cubic metre Grainger/Hesketh 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Kirkpatrick WSA 1‐100 cubic meters bimonthly $3.50 per cubic metre Kirkpatrick 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Mt. Vernon Co‐op 1‐100 cubic meters bimonthly $3.50 $2.00 per cubic metre Mt. Vernon 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Selkirk WSA 1‐100 cubic meters bimonthly $3.50 per cubic metre Selkirk 100+ cubic meters bimonthly (amount over 100 m3 only) $9.00 / cubic metre Sewage Charges Description Fee Huxley $2.33 per house/month Swalwell $6.12 per house/month Torrington $3.45 per house/month $3.45 per occupied Mobile Home Parks lot/month Wimborne $14.54 per house/month

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Garbage Description Fee Residents – Waste Disposal Site Drop‐Offs No Charge Non‐Resident/Commercial Tipping Fee ‐1/2 Ton Truck $20.00 each Non‐Resident/Commercial Tipping Fee ‐1 Ton Truck $40.00 each Non‐Resident/Commercial Tipping Fee‐ Trailer 8‐20 feet $50.00 each Non‐Resident/Commercial Tipping Fee ‐Loads larger than specified $80.00 each All Users ‐ Freon Appliance $15.00 each $50.00/bimonthly per Hamlet Residential Pick Up residence "Hamlet" means the communities of Huxley, Swalwell, Torrington, Wimborne & Sunnyslope

55 2019.01.08 56 2019.01.08 57 2019.01.08 58 2019.01.08 59 2019.01.08 60 2019.01.08 61 2019.01.08 REQUEST FOR DECISION Agenda Item #

7.2

SUBJECT: Council Remuneration Review

MEETING DATE: 2019-01-08

PRESENTED BY: Peter Tarnawsky, Interim CAO

BACKGROUND/ The Federal Government has made changes to taxation for elected officials effective January 1, PROPOSAL 2019. Previously, one-third of an elected official’s income was treated as a non-taxable amount. The change means all income will be fully taxable come 2019.

Council approved the following motion at the December 11, 2018 Council Meeting:

Councillor Christie moved to direct administration to bring back to Council at the January 8, 2019 Council meeting a Council wage report within our zone. Council will not receive a pay raise until this research is brought back and a decision is made.

At the Committee of the Whole meeting held on December 4, 2018. Council made the following recommendation to Council. Councillor King made a recommendation to Council to amend the Policy #3‐19, Council Per Diem/Salary that Councillors be paid on a base salary basis with the rates to reflect the following:  $6,000 per month to the Reeve  $4,500 per month to the Deputy Reeve  $3,500 per month to all other Councillors

And that there be no meeting per diems.

Attached is a spreadsheet comparing Kneehill County’s Councillor remuneration to that of other DISCUSSION/ Central Zone County’s Council remuneration. OPTIONS/ BENEFITS/ Administration used a comparable percentile grid to see how Kneehill County compares with the DISADVANTAGES: other municipalities. (Graphic summary attached). Actual remuneration per 2017 Annual

Financial Reports was used to ensure consistency. (Note: Figures reflect 1/3 tax free amount)

In 2017 Kneehill County Reeve was compensated at about the 65th Percentile, while Deputy Reeve and Councillors were at about the 60th Percentile. This means that Kneehill County Reeve, Deputy Reeve and Councillors were remunerated at a level greater than 65% and 60% of peer municipalities.

The 70th and 75th %‐ile may represent an appropriate targeted range for Kneehill County. This has been used informally for Kneehill County Staff.

Considering the current Councillor Remuneration figures, in order for Reeve, Deputy Reeve and Councillors to be remunerated at the the 70th and 75th percentile, the following action would need to be taken:

Document Last Updated February 27, 2018 62 2019.01.08

Current Kneehill County Salary Rates & % Diff on Total Salary Reeve Deputy Reeve Councillor Total Salary $54,719.00 $39,760.00 $35,759.33 Kneehill % Diff @ P70 ‐7.645% ‐15.477% ‐20.245% Kneehill % Diff @ P75 ‐12.110% ‐25.795% ‐29.134%

NOTE: This does not address the foregone 1/3 Tax Free portion effective Jan. 1, 2019.

As reflected in the August 18, 2018 Staff RFD, a minimum additional 14.25% to base and per diem would “zero‐out” the net impact to Councillor pay. An amount of about 21% would be required to keep higher income Councillors whole. To ensure equity, 21% has been proposed.

Base Pay Current Salary (2017) Current 70%‐ile 75%‐ile (Dec 4) Reeve $54,719 $58,902 $61,345 Deputy Reeve $39,760 $45,913 $50,911 Councillor $35,759 $42,998 $46,177

Adusted (CRA) Reeve $66,210 $71,271 $74,227 $72,000 Deputy Reeve $48,110 $55,555 $61,602 $54,000 Councillor $43,268 $52,028 $55,874 $42,000

The “base salary” recommendation from the Dec. 4, 2018 Committee of the Whole Meeting is shown as information.

COSTS/SOURCE OF 2019 Operating Budget (Approved budget includes the recommended base pay amounts) FUNDING: ☒ Directive Decision (Information Sharing-One way communication) ENGAGEMENT: Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification

REQUEST FOR DECISION Agenda Item # 7.2 2 | Page 63 2019.01.08 LINK TO N/A STRATEGIC PLAN: Policy 3-19, Reimbursement, Councillor Per Diem and Salary ATTACHMENTS: Kneehill County Salary Comparison to Central Zone County’s Graphic Summary of Kneehill County’s Total Salaries & Percentile Rates Financial Statements from Central Zone County’s

Council Decision RECOMMENDED ACTION: 1. That Council implement Dec. 4, 2018 Committee of the Whole Base Pay recommendation. COUNCIL 2. That Council amended salary to the 75th percentile, plus adjustment for CRA change. OPTIONS: 3. That Council amend salary to the 75th percentile only. 4. That Council amend salary to the 70th percentile, plus adjustment for CRA change. 5. That Council amend salary to the 70th percentile only. 6. That Council only apply the adjustment for CRA change 7. That Council receive the Councillor Remuneration Report for information.

MOTION: Council Decision

Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer

Document Last Updated February 27, 2018 64 2019.01.08 Deputy 2017 # of Reeve Reeve Deputy Reeve Pay Deputy Reeve Pay Deputy Reeve Pay 2018 Equalized Populati Council Salary Salary Councillor Per Diem Reeve Pay 2017 Reeve Pay 2017 Reeve Pay 2017 2017 2017 2017 Councillor 2017 Councillor 2017 Councillor 2017 County Name Assessment on Members Base Base Base Per Diem Full Day 1/2 Day Salary Benefits Total Salary Benefits Tota Salary Benefits Total

MD of Bighorn $1,149,002,218 1334 5 $2,674.00 2105.5* $175 per meeting (limited to a max of three$35,880.00 per month) $6,416.00 $42,296.00 $24,926.00 $6,406.00 $31,332.00 $29,942.75 $5,986.50 $35,929.25 Starland County $735,497,496 2066 5 $1,057.00 $857.00 $857.00 $200.00 $120.00 $31,302.00 $1,622.00 $32,924.00 $25,707.00 $784.00 $26,491.00 $25,453.25 $1,368.50 $26,821.75 County of Paintearth $1,113,275,553 2102 7 $800.00 $600.00 $400.00 $220.00 $110.00 $33,620.00 $13,411.00 $47,031.00 N/A N/A N/A $18,802.50 $6,515.00 $25,317.50

Kneehill County $2,053,798,855 5001 7 $2,242.67 $1,827.13 $1,550.07 $277.06 $138.53 $54,719.00 $3,962.00 $58,681.00 $39,760.00 $4,485.00 $44,245.00 $35,759.33 $4,370.00 $40,129.33 County of Stettler $1,507,550,865 5526 7 $1,350.00 $950.00 $750.00 $225.00 $175.00 $44,000.00 $2,653.00 $46,653.00 $37,737.00 $3,751.00 $41,488.00 $29,683.67 $3,646.83 $33,330.50 Wheatland County $4,176,606,526 8788 7 $2,790.75 $2,560.57 $2,439.14 $256.58 $187.52 $33,117.00 $35,460.00 $39,891.00 $30,265.00 $33,216.00 $63,481.00 $30,036.67 $24,185.00 $54,221.67

3136.00 (covers five Ponoka County $3,045,882,246 9806 5 $3,584.00 meetings) $246.00 $36,970.00 $5,288.00 $42,258.00 $31,060.00 $5,288.00 $36,348.00 $31,520.00 $5,288.00 $36,808.00 Lacombe County $6,241,340,933 10343 7 $3,496.50 $2,719.50 $2,719.50 $388.50 $194.20 $63,296.00 $13,987.00 $77,283.00 $58,859.00 $18,033.00 $76,892.00 $55,803.50 $15,112.33 $70,915.83

Clearwater County $6,912,220,539 11947 7 $2,014.00 $1,250.00 $1,003.00 288-415 dependent on$161.00 hours* $43,304.00 $6,713.00 $50,017.00 N/A N/A N/A $31,565.00 $6,081.67 $37,646.67 Mountain View County* $4,532,441,727 13074 7 $4,633.69 $2,974.18 $2,482.58 $262.27 $69,051.00 $4,221.00 $73,272.00 $52,254.00 $6,678.00 $58,932.00 $46,101.67 $5,860.33 $51,962.00 Red Deer County $6,360,146,266 19541 7 $7,119.98 $4,997.25 $210.00 $105.00 $103,728.00 N/A $103,728.00 N/A N/A N/A $63,794.00 N/A $63,794.00

Rocky View County* $17,498,758,710 39407 9 $60,695.00 $40,999.00 $101,694.00 $50,016.00 $29,683.00 $79,699.00 $46,405.00 $31,573.25 $77,978.25

P50 $43,652.00 P50 $37,737.00 P50 $31,542.50 P60 $50,431.40 P60 $39,355.40 P60 $34,081.60 P70 $58,902.20 P70 $45,913.60 P70 $42,998.97 P75 $61,345.25 P75 $50,016.00 P75 $46,177.50 P80 $62,775.80 P80 $50,911.20 P80 $46,344.33 All Salaries are from 2017, Pre-CRA Changes based on 2017 Financial Statements Notes: Wheatland County salary is Low due to high benefits Red Deer County salary high due to no benefits Rockyview County compensation skewed to high benefits

*Bighorn- Base pay includes all regular and org Council meetings, finance and Ec Dev Committee Meetings, budget meetings, ratepayer meetings and cheque signing duties. *Clearwater - Per Diem Rate- $161 - first four hours -$127- Second four hours-$127- Third four hours-$415- Maximum payable for any single day * Mountain View will be reviewing their remuneration in Janauary 2019. *Rocky View - Rocky View in their Policy states that Council members will be provice annual base slaries which will be paid on a bi-weekly basis, but do not state what those salaries are!

65 2019.01.08 Kneehilll County Salaries Compared to Percentile Rates

P80, $46,344.33 P75, $46,177.50 P70, $42,998.97 Councillor P60, $34,081.60 P50, $31,542.50 Kneehill County 63.6%, $35,759.33

P80, $50,911.20 P75, $50,016.00 P70, $45,913.60 Deputy Reeve P60, $39,355.40 P50, $37,737.00 Kneehill County 62.5%, $39,760.00

P80, $62,775.80 P75, $61,345.25 P70, $58,902.20 Reeve/Mayor P60, $50,431.40 P50, $43,652.00 Kneehill County 63.6%, $54,719.00

$0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00

P80 P75 P70 P60 P50 Kneehill County

66 2019.01.08 67 2019.01.08 68 2019.01.08 69 2019.01.08 70 2019.01.08 71 2019.01.08 72 2019.01.08 73 2019.01.08 74 2019.01.08 75 2019.01.08 76 2019.01.08 77 2019.01.08 78 2019.01.08 79 2019.01.08 80 2019.01.08

REQUEST FOR DECISION Agenda Item #

8.1

SUBJECT: Support for Wheatland County Resolution- Update of the Provincial Code of Practice for Compost Facilities MEETING DATE: 2019-01-08

PRESENTED BY: Peter Tarnawsky, Interim CAO

BACKGROUND/ Wheatland County will be bringing forward a resolution to the February 1st PROPOSAL Central Zone RMA meeting and if successfully adopted at this meeting the resolution will be presented at the RMA Spring meeting in March 2019. They are requesting Kneehill County to support this resolution.

DISCUSSION/ The background to the resolution is provided in the attached document. OPTIONS/ BENEFITS/ DISADVANTAGES:

COSTS/SOURCE OF N/A FUNDING: ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification

☒ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☒ Other‐

LINK TO STRATEGIC PLAN: N/A ATTACHMENTS: Wheatland County Resolution RECOMMENDED ACTION: That Council support Wheatland County as they present their resolution at the February 1st, 2019, Central Zone RMA meeting, and the Spring RMA Convention in March 2019. COUNCIL OPTIONS: 1. Support Wheatland County resolution 2. Receive for information MOTION: That Council support Wheatland County as they present their Update of the Provincial Code of Practice for Compost Facilities Resolution at the February 1, 2019 Central Zone RMA meeting, and Spring Rural Municipalities of Alberta Convention in March 2019.

Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer

Document Last Updated February 27, 2018 81 2019.01.08

Wheatland County 2019 Spring Convention Resolution

Title of Resolution: Update of the Provincial Code of Practice for Compost Facilities

Preamble:

WHEREAS rural municipalities recognize the benefit of well-managed compost facilities as a necessary and useful component of waste management; and

WHEREAS the Province, through the Environmental Protection and Enhancement Act, Waste Control Regulation, and Code of Practice for Compost Facilities, has the authority and responsibility to oversee compost facility activities; and

WHEREAS the current Alberta Code of Practice for Compost Facilities was adopted in 1997 with intended review every 5 years beginning in 2001; and

WHEREAS the Standards for Composting Facilities in Alberta were published in 2007, and anecdotal evidence from Alberta Environment and Parks suggests that the Standards had originally been written as an update to the current Code of Practice but did not receive the priority required to bring the update into force; and

WHEREAS the current Code of Practice for Compost Facilities is legally enforceable by Alberta Environment and Parks while the Standards for Composting Facilities in Alberta are not; and

WHEREAS the Standards for Composting Facilities in Alberta contain many requirements that are over and above what is written in the Code of Practice for Compost Facilities, and in some cases the requirements written in the Standards would have better-addressed the concerns of rural municipalities and their residents where off-site impacts of compost facilities were concerned; and

WHEREAS as more Municipalities are implementing an organic collection program across the province, composting facilities will most likely increase in numbers and be sited close to communities. Updating the Code would be a proactive approach that would help municipalities with siting these operations and provide the assurance the impacts on the communities are minimized.

Operative Clause:

THEREFORE, BE IT RESOLVED that the Rural Municipalities of Alberta request the Province of Alberta to update the Code of Practice for Compost Facilities to reflect at minimum the Standards for Composting Facilities.

Member Background:

The jurisdiction to regulate compost facilities lies with Alberta Environment and Parks under the authority of the Environmental Protection and Enhancement Act (Act), Waste Control Regulation (A.R. 192/1996), and Code of Practice for Compost Facilities (Code). The provincial government also has a document titled Standards for Composting Facilities in Alberta (Standards) which is

Page | 1

82 2019.01.08

not legally enforceable as it is not tied to the Waste Control Regulation or Act. In recent conversations with Alberta Environment and Parks it was determined that the Standards, published in 2007, were originally written with the intent of replacing the current Code. According to staff, the project lost priority at the time and was not pushed along the final steps necessary for the content of the Standards to become the new and enforceable Code of Practice. Through this resolution, Wheatland County wishes to highlight the importance of the work that was done to update the Code of Practice and return priority to the project so that it may be completed.

Our attention to compost facility regulation is drawn from a recent case of conflict between County residents and a compost facility within our municipality. In this case, the facility began operation in 1997, when it was determined that a development permit was not required due to the agricultural nature of the activity. Since then the facility has evolved, and in recent years resident complaints about intense odours, nuisances like flies, high seagull populations, and blowing garbage, and concerns about other potential issues like ground and surface water impacts, have become common. Because the facility has both Alberta Environment and Parks registration via the Code of Practice, and in-writing confirmation that they do not require a development permit, the municipality is very limited in its ability to act to alleviate the concerns of its residents and must rely on Alberta Environment and Parks’ ability to manage and monitor the impacts of the facility. While Alberta Environment and Parks is doing what they can according to the Code, we are disappointed that the content of the Standards can not be enforced. Wheatland County believes that the additional requirements included in the Standard are an improvement that would increase our confidence in Alberta Environment and Parks’ ability to both resolve concerns in cases like this, and proactively prevent similar cases from occurring in the future.

Page | 2

83 2019.01.08

REQUEST FOR DECISION Agenda Item #

8.2

SUBJECT: Committee of the Whole Meeting Date

MEETING DATE: 2019-01-08

PRESENTED BY: Peter Tarnawsky, Interim CAO

BACKGROUND/ Staff would like to bring the draft Horseshoe Canyon Masterplan for review PROPOSAL and have the consultants present the plan to Council. The consultants are not available to attend the February 5th, 2019 Committee of the Whole meeting.

DISCUSSION/ Administration recommends that Council take the an opportunity to review this OPTIONS/ plan before the February Strategic Planning Session. A Committee of the BENEFITS/ Whole meeting could be planned on Tuesday, February 12th, 2019 at the DISADVANTAGES: conclusion of the Regular Council meeting.

COSTS/SOURCE OF 2019 Operating Budget FUNDING: ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification

LINK TO STRATEGIC PLAN: N/A ATTACHMENTS: N/A RECOMMENDED ACTION: That Council approve a Committee of the Whole Meeting date for Tuesday, February 12th, 2019 after the regular Council meeting. COUNCIL OPTIONS: 1. Approve meeting date 2. Amend meeting date 2. Receive for information MOTION: That Council approve a Committee of the Whole Meeting date for Tuesday, February 12th, 2019 to be held after the regular Council meeting.

Prepared By: Carolyn Van der Kuil Reviewed By: Peter Tarnawsky Approved By: Peter Tarnawsky Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer

Document Last Updated February 27, 2018 84 2019.01.08 REQUEST FOR DECISION Agenda Item #

8.3

SUBJECT: Policy # 3-3, Board and Committee Appointments

2019-01-08 MEETING DATE:

PRESENTED BY: Peter Tarnawsky, Interim CAO

BACKGROUND/ Policy #3-3 is a list of Committee’s on which members of Council serve. PROPOSAL Council needs to appoint (4) four members of Council to sit on the Kneehill/Trochu Negotiation Committee.

DISCUSSION/ The Committee members consists of: OPTIONS/ Reeve Wittstock, Deputy Reeve McGhee, Councillor King and Councillor BENEFITS/ Christie. DISADVANTAGES: Attached is Policy#3-3, Board And Committee Appointments, with the updated Committee appointments.

COSTS/SOURCE OF N/A FUNDING:

☒ Directive Decision (Information Sharing-One way communication) COMMUNICATIONS: Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Policy # 3-3

RECOMMENDED ACTION: To approve policy

1. To approve Policy #3-3 as presented COUNCIL OPTIONS: 2. To approve Policy #3-3, as amended. 3. Do nothing

Document Last Updated April 15, 2014 85 2019.01.08

MOTION: That Policy #3-3, Board and Committee Appointments be approved as presented.

Prepared By: Carolyn Van der Kuil Reviewed By: Peter Tarnawsky Approved By: Peter Tarnawsky Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 8.3 2 | Page 86 2019.01.08 POLICY Section Policy No. Page COUNCILLOR 3‐3 1 of 4

Policy Title Date: Resolution No. Board and Committee Appointments November 13, 2018 425/18

Purpose: Kneehill County Council appoints members of Council to serve on boards and committees to which Kneehill County is a member. The role of Council is to sustain an on‐going relationship with these various organizations and groups and to provide a means for communication between the organization and Council. Councillors are encouraged to provide a written report along with the minutes and financial statements on any meetings attended on behalf of Council. Appointments of elected members are made annually at the organizational meeting of Council. For the 2018‐ 2019 term, appointments have been made as follows:

COUNCIL MEMBERS 3. AGRICULTURAL APPEAL BOARD Division One: Faye McGhee, Deputy Reeve Same as SDAB Division Two: Debbie Penner Division Three: Jerry Wittstock, Reeve 4. KNEEHILL REGIONAL EMERGENCY MANAGEMENT Division Four: Glen Keiver COMMITTEE Division Five: Jim Hugo Composition: Reeve, Deputy Reeve and CAO Division Six: Wade Christie Division Seven: Kenneth King 5. AQUA 7 WATER SERVICES COMMISSION Formerly Kneehill Regional Water Services 1. COMMITTEE OF THE WHOLE Commission Division One: Faye McGhee, Deputy Reeve Council Member: Jerry Wittstock Division Two: Debbie Penner Alternate Member: Debbie Penner Division Three: Jerry Wittstock, Reeve Division Four: Glen Keiver 6. CANADIAN BADLANDS LTD. Division Five: Jim Hugo Council Member: Faye McGhee Division Six: Wade Christie Council Member or Division Seven: Kenneth King Member at Large: Kenneth King Council Member or 2. AGRICULTURAL SERVICE BOARD Member at Large: Jim Hugo (Appointments effective January 1st) Chairman: Wade Christie 7. CENTRAL ALBERTA ECONOMIC PARTNERSHIP Council Member: Debbie Penner (CAEP) Council Member: Jim Hugo CAO Designate Council Member: Glen Keiver Alternate Member: Kenneth King 8. CENTRAL RURAL MUNICIPALITIES OF ALBERTA Rate Payer Member: Matt Sawyer (DIVISION 2) EXECUTIVE Term Expires Dec 31, 2019 Composition: Reeve or Deputy Reeve & CAO Rate Payer Member: Bruce Jensen Term Expires Dec 31, 2020 Rate Payer Member: David Code Term Expires Dec 31, 2021 Secretary to the Board: CAO Designation

87 2019.01.08 POLICY Section Policy No. Page COUNCILLOR 3‐3 2 of 4

Policy Title Date: Resolution No. Board and Committee Appointments November 13, 2018 425/18

9. COMMUNITY ACTION COMMITTEE 16. KNEEHILL REGIONAL PARTNERSHIP STEERING (Three Hills/Trochu/Elnora/Delburne/RCMP) COMMITTEE Council Member: Jim Hugo Council Member: Faye McGhee Alternate Member: Faye McGhee Alternate Member: Wade Christie

10. COMMUNITY FUTURES WILD ROSE 17. MARIGOLD LIBRARY SYSTEM Council Member: Wade Christie Council Member: Glen Keiver Alternate Member: Glen Keiver Alternate Member: Jim Hugo

11. DOCTOR RECRUITMENT & RETENTION 18. MAYORS/REEVES LIASON COMMITTEE COMMITTEE Composition: Reeve or Deputy Reeve and CAO Council Member: Jerry Wittstock Alternate Member: Kenneth King 19. MEDICAL CLINIC ENHANCED SERVICES REVIEW Secretary: CAO Designation COMMITTEE Reeve: Jerry Wittstock 12. DRUMHELLER AND DISTRICT SOLID WASTE Council Member: Kenneth King MANAGEMENT ASSOCIATION Council Member: Wade Christie Council Member: Debbie Penner CAO or Designate in an advisory capacity Alternate Member: Faye McGhee 20. MUNICIPAL PLANNING COMMISSION (BYLAW 13. KNEEHILL HOUSING CORPORATION #1340) Council Member: Faye McGhee Chairman: Jerry Wittstock Council Member: Glen Keiver Vice‐Chairman: Kenneth King Alternate Member: Jerry Wittstock Council Member: Faye McGhee Council Member: Debbie Penner 14. KNEEHILL REGIONAL FAMILY & COMMUNITY Council Member: Glen Keiver SUPPORT SERVICES BOARD Council Member: Wade Christie Council Member: Kenneth King Council Member: Jim Hugo Alternate Member: Jerry Wittstock Member at Large: Rick Vickery Member at Large: Advertising for Position 15. KNEEHILL/TROCHU NEGOTIATION COMMITTEE Secretary to the Commission: CAO Designation Council Member: Jerry Wittstock Council Member: Faye McGhee Council Member: Wade Christie Council Member: Kenneth King

88 2019.01.08 POLICY Section Policy No. Page COUNCILLOR 3‐3 3 of 4

Policy Title Date: Resolution No. Board and Committee Appointments November 13, 2018 425/18

21. JOINT INTER‐MUNICIPAL PLANNING 22.INTER‐MUNICIPAL FRAMEWORK COMMISSION (JMPC) COLLABORATION COMMITTEE Acme/ Kneehill County Rocky View County/Kneehill County Council Member: Jerry Wittstock Council Member: Jerry Wittstock Council Member: Debbie Penner Alternate: Faye McGhee Alternate: Jim Hugo 23. RED DEER RIVER MUNICIPAL USERS GROUP/ Carbon/Kneehill County – Bylaw 1744 RED DEER RIVER WATERSHED ALLIANCE Council Member: Faye McGhee Council Member: Glen Keiver Council Member: Debbie Penner Alternate Member: Jim Hugo Alternate: Jerry Wittstock Secretary to the Commission: CAO Designation 24. SUBDIVISION AND DEVELOPMENT APPEAL BOARD (BYLAW #1754) Linden/Kneehill County Members at Large: Council Member: Jerry Wittstock Maureen Chalack‐ Chairperson Council Member: Glen Keiver Bill Zens‐ Vice‐ Chairperson Alternate: Jim Hugo Dennis Dey Kent Knudsen Three Hills/Kneehill County‐ Bylaw 1615 Angus Park Council Member: Jerry Wittstock Steve Cullum Council Member: Glen Keiver Secretary to the Board: CAO Designation Alternate: Wade Christie 25. JOINT INTER‐MUNICIPAL SUBDIVISION AND Trochu/Kneehill County DEVELOPMENT APPEAL BOARD (ISDAB) BYLAW Council Member: Jerry Wittstock 1616 Three Hills/Kneehill County Council Member: Wade Christie BYLAW 1745 Carbon/Kneehill County Alternate: Jim Hugo Same as SDAB Members Secretary: CAO Designation Rocky View County/Kneehill County Council Member: Jerry Wittstock Alternate: Faye McGhee

Wheatland County/Kneehill County Council Member: Jerry Wittstock Council Member: Kenneth King Alternate: Faye McGhee

89 2019.01.08 POLICY Section Policy No. Page COUNCILLOR 3‐3 4 of 4

Policy Title Date: Resolution No. Board and Committee Appointments November 13, 2018 425/18

Jerry Wittstock Peter Tarnawsky Reeve Interim CAO

Approved: November 7, 2017 506/17 Amended: December 12, 2017 550/17 Amended: December 12, 2017 554/17 Amended: January 9, 2018 12/18 Amended: February 13, 2018 42/18 Amended: November 13, 2018 425/18 Amended: November 27, 2018 440/18 (Include ASB Member) Amended: January 8, 2019 Review Date: October 2019

90 2019.01.08

Committee of the Whole Minutes

October 15, 2018 8:30 a.m. 1600‐ 2ND Street NE

Three Hills, AB T0M 2A0

COUNCIL PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve

ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Fire Chief Dan Ross Manager of Protective Services Debra Grosfield Recording Secretary Carolyn Van der Kuil

Reeve Wittstock called the meeting to order at 8:30 a.m.

1.0 Agenda Additions to Agenda Closed Session

Councillor McGhee moved approval of the agenda as amended. CARRIED 2.0 Approval of Minutes Councillor Christie moved approval of the September 18, 2018 Committee of the Whole Minutes as presented. CARRIED

Closed Session Councillor King moved that Council convene in closed session to discuss a Personnel Matter pursuant to section 17 of the Freedom of Information and Protection of Privacy Act, at 8:33 a.m.

CARRIED

The following people were in attendance of the closed session to provide a report and advice to Council: Al Hoggan, CAO

Councillor King moved that Council return to open meeting at 9:29 a.m. CARRIED

91 2019.01.08

October 15, 2018 Committee of the Whole Meeting Page | 2

9:30 a.m. ‐ meeting recessed to allow return of public.

9:30 a.m. ‐ meeting resumed with public present.

3.0 Fire Strategy The Chair called for a recess at 10:23 a.m. and called the meeting back to order at 10:39 a.m. with all previously mentioned members present.

Councillor Penner made a recommendation to direct administration to schedule meetings with our urban Council’s one on one, discussing the best possible fire service available to our residents and to ensure our rural residents are protected, and discuss the concerns that our urban partners have with fire to be completed by January 1, 2019. CARRIED UNANIMOUSLY

Councillor King made a recommendation to Council that we write to the Councils of the towns and villages, suggesting that we meet Council to Council so we can outline for them our vision of rural fire. CARRIED

The Chair called for a recess at 11:38 a.m. and called the meeting back to order at 12:49 p.m. with all previously mentioned members present.

Closed Session Councillor McGhee moved that Council convene in closed session to discuss privileaged information pursuant to section 27 of the Freedom of Information and Protection of Privacy Act, at 12:49 p.m. CARRIED

The following people were in attendance of the closed session to provide a report and advice to Council: Al Hoggan, CAO Debra Grosfield, Manager of Protective Services Dan Ross, Fire Chief Laurie Watt, Director of Municipal Services Carolyn Van der Kuil, Executive Assistant

Councillor King moved that Council return to open meeting at 2:20 p.m. CARRIED 2:21 p.m. ‐ meeting recessed to allow return of public.

2:21 p.m. ‐ meeting resumed with public present.

Reeve Wittstock adjourned the meeting at 2:21 p.m.

92 2019.01.08

BOARD MEETING MINUTES DRUMHELLER OFFICE WEDNESDAY, NOVEMBER 07, 2018

Minutes of the Canadian Badlands Board Meeting held on November 07, 2018, at 1:00 p.m.

CALL TO ORDER

PRESENT

Brian Varga President, Canadian Badlands / Councillor, City of Medicine Hat Sonia Ens Vice President, Canadian Badlands / Councillor, Village of Linden George Glazier Secretary, Canadian Badlands / Councillor, County of Paintearth Terri Kinsman Director, Canadian Badlands / Rocking R Guest Ranch Anne Marie Philipsen Director, Canadian Badlands / Councillor, County of Newell Brad Slorstad Director, Canadian Badlands / Advisory Council, Special Areas #2 Heather Colberg Director-at-large, Canadian Badlands / Mayor, Town of Drumheller

REGRETS

Barry Morishita Past President, Canadian Badlands / Mayor, City of Brooks Fernando Morales Llan Director, Canadian Badlands / Councillor, Town of Magrath

OTHERS IN ATTENDANCE

Lonna Hoggan Administrative Manager, Canadian Badlands Diana Watson Executive Assistant, Canadian Badlands

1. CALL TO ORDER

President, Brian Varga, called the meeting to order at 1:07 p.m.

Canadian Badlands Board Meeting 1 November 07, 2018 93 2019.01.08

DELEGATION by Chuck Erman, Camrose Regional Exhibition, regarding the Growing Rural (GRT) Conference in Camrose, Alberta.

The GRT Conference will be held in Camrose, Alberta, February 11 – 13, 2019.

Chuck presented the opportunity to join our conferences in the future. Discussion followed regarding the possibility.

2. ADOPTION OF AGENDA

B.M.18.67 George Glazier made a motion to approve the Agenda with the following amendments:

First item to be a delegation by Chuck Erman regarding the GRT Conference in Camrose

Add Item 4.1 a – GRT Conference

Add Item 4.1 b – Update for Economic Development Meeting held in Brooks

Add Item 5.2 – Ken Kultgen’s resignation from the CBT Board of Directors.

CARRIED UNANIMOUSLY

3. ADOPTION OF PREVIOUS MINUTES

October 03, 2018, Board Meeting

B.M.18.68 Anne Marie Philipsen made a motion to approve the previous Minutes as presented.

CARRIED UNANIMOUSLY

3.1 Business Arising from the Minutes

4. ONGOING BUSINESS

4.1 Shareholder Retention

- Update for Town Hall meetings

Canadian Badlands Board Meeting 2 November 07, 2018 94 2019.01.08

Instead of the Town Hall meetings, CBT will have an enhanced Annual General Meeting (AGM). This event will be for Shareholders and Members only, with no registration fee.

A networking evening will be held March 21. The following morning will be presentations with CBT updates on activities and plans going forward, a keynote speaker, lunch, and the AGM to follow.

This event will be held Thursday and Friday, March 21 and 22, 2019. Lethbridge is the first choice of location.

ACTION Lonna will draft a letter from the CBT President, Brian Varga, to the City of Lethbridge Mayor and Council, regarding sponsorship and partnership of this event.

ACTION CBT will send out a “Save the Date” notice to CBT’s Shareholders and Shareholder Representatives for the 2019 AGM dates.

ACTION Lonna will put together a budget for the AGM and networking evening for the Board of Directors to review at the next meeting.

4.1 a GRT Conference

CBT and the GRT will continue dialogue regarding conference collaboration possibilities.

4.1 b Update for Economic Development Meeting held in Brooks

Lonna Hoggan attended this meeting and presented an update to the Board.

ACTION Lonna will develop closer connections with Economic Development teams in the Canadian Badlands region.

4.2 Correspondence

Thank you letters were sent to all four of the host communities for the Roger Brooks Tour 2018: Coaldale, Brooks, Consort, and Wheatland County (Strathmore).

Canadian Badlands Board Meeting 3 November 07, 2018 95 2019.01.08

4.3 Product Development Committee

No meetings to date.

4.4 Financial Report

- Accountant

Heather Colberg and Lonna Hoggan will meet with Ascend Financial next week. Information will be brought to the Board of Directors at the next meeting.

B.M.18.69 Sonia Ens made a motion to accept the Financial Reports as presented as information.

CARRIED UNANIMOUSLY

4.5 Destination Marketing Fund (DMF)

- Update on October 2018 DMF meeting with Strathmore Council

Terri Kinsman and Lonna Hoggan gave the update on this meeting.

The DMF Committee will meet with Dan Sullivan for the next steps to proceed with set up of a DMF in Strathmore and area.

ACTION Terri Kinsman will set up the next meeting with Dan Sullivan and Strathmore Travelodge for December 2018.

4.6 Sustainability

5. NEW BUSINESS

5.1 Set CBT Board Meeting date for January 2019

The next Board Meeting is already set for Thursday, December 13, 2018. In the Drumheller office, to start at 12:00 noon.

CBT Board Meeting for January will be Wednesday, January 30, 2019. This meeting will be held in the Drumheller office at 1:00 pm.

Canadian Badlands Board Meeting 4 November 07, 2018 96 2019.01.08

5.2 Ken Kultgen’s resignation

B.M.18.70 Anne Marie Philipsen made a motion that the CBT Board of Directors accept Ken Kultgen’s resignation with regrets.

CARRIED UNANIMOUSLY

6. ROUND TABLE

7. IN-CAMERA

8. ADJOURNMENT

B.M.18.71 Anne Marie Philipsen made a motion to adjourn the meeting at 4:00 p.m.

CARRIED UNANIMOUSLY

______Brian Varga, Vice President

______Lonna Hoggan, Administrative Manager

Canadian Badlands Board Meeting 5 November 07, 2018 97 2019.01.08 REQUEST FOR DECISION Agenda Item #

11.0

SUBJECT: Council Follow-Up Action List

2019-01-08 MEETING DATE:

PRESENTED BY: Peter Tarnawsky, Interim CAO

BACKGROUND/ To request Council’s acceptance of the Council Follow-Up Action List. PROPOSAL

DISCUSSION/ Please find attached the Council Follow-Up Action List. The Council Follow- OPTIONS/ up Action list is a list of items from Council meetings that require follow-up. BENEFITS/ This document is regularly updated after each Council meeting. DISADVANTAGES:

COSTS/SOURCE OF N/A FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: January 8, 2019 Council Follow-Up Action List

RECOMMENDED ACTION: Receive as information.

1. Receive as information COUNCIL OPTIONS: 2. Council provide further direction or required changes/amendments. MOTION: That Council receive for information the January 8, 2019 Council Follow-Up Action List as presented.

Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer

Document Last Updated April 15, 2014 98 2019.01.08 Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Councillor Christie moved to amend the 2018 Capital Project Budget to include the environmental site reclamation of the 24-Apr-18 127/18 Wimborne Inactive Fuel Station and the former Wimborne Grader Shed at a cost of $1.2 million dollars. COMPLETED Municipal Services Fall 2018 Is approved in budget Deputy Reeve King moved to amend the 2018 Capital Budget 24-Apr-18 128/18 to accommodate funding in the amount of $500,000.00 to the Torrington Arena Project as presented. COMPLETED Municipal Services Fall 2018 Is approved in budget Councillor McGhee moved to direct administration to pursue the rehabilitation of the Churchill Water System by securing and acquiring land for pump house, reservoir and bulk fill, complete engineering, create tender documents and tender 24-Apr-18 129/18 for construction as presented. Funding for the project to come from the Water Service Area Reserve and have the 2018 Capital Budget amended $4,634,048.00 for the Churchill Water System Rehabilitation. Municipal Services Fall 2019 In Progress Deputy Reeve King moved to approve the Dunphy Road Bank Protection Project in the amount of $550,000 for 2018 with 12-Jun-18 236/18 funds to be allocated for this project from the Road Reserve and apply for grant funding under the Alberta Community Resilience Program. COMPLETED Municipal Services Is approved in budget Councillor King moved to direct administration to advertise for 10/23/2018 - ORG 394/18 a second Member at Large. No applicants to date. Councillor Penner moved to defer logo selection until after the 13-Nov-18 430/18 2019 Strategic Planning and Visioning Session. Councillor King moved that Council assist the Torrington Ag

Society and provide them with a one-time funding of 11-Dec-18 456/18 $12,265.00 with funds to come from Transfer to

Individuals/Organizations general ledger account. COMPLETED Councillor Keiver moved to appoint Jason Michielsen as Torrington Fire Chief, and Derek Benedict as Torrington 11-Dec-18 457/18 Deputy Fire Chief effective December 11, 2018 until December 12, 2020 COMPLETED Councillor King moved to accept the 2019 Interim Operating 11-Dec-18 458/18 Budget as presented. COMPLETED Councillor Christie moved to direct administration to bring back to Council at the January 8, 2019 Council meeting a 11-Dec-18 459/18 Council wage report within our zone. Council will not receive a pay raise until this research is brought back and a decision is On agenda for January 8, made. 2019 Reeve Wittstock moved to accept the 2019 Capital Budget

11-Dec-18 460/18 with an amendment to designate 1.3 million dollars to the 24-

4/24-5 road project instead of the gravel reserve. COMPLETED Council moved first and second reading to Bylaw #1781, that 461/18, 11-Dec-18 being a bylaw to establish rates, fees and charges for various 462/18 goods, licenses, permits and services. COMPLETED Reeve Wittstock moved to bring back Bylaw #1781 for third On agenda for January 8, 11-Dec-18 464/18 reading to the January 8, 2019 Council meeting. 2019

99 2019.01.08 Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Reeve Wittstock moved to receive for information the July to 11-Dec-18 465/18 September 2018 Bank Reconciliation Report. COMPLETED Councillor King moved to receive the January to September 11-Dec-18 466/18 2018 Financial Reports as presented. COMPLETED Councillor Christie moved to approve the capital/project 11-Dec-18 467/18 expenditure report as of November 30, 2018. COMPLETED Councillor Hugo moved to provide a letter of support to the

11-Dec-18 468/18 Kneehill Historical Society in applying for an Alberta Tourism

and Culture Grant to help fund a universally accessible ramp. COMPLETED

100 2019.01.08 STRATEGIC PRIORITIES CHART June 26, 2018 CORPORATE PRIORITIES (Council/CAO) NOW TIMELINE 1. INTER‐MUN. COLLABORATION FRAMEWORKS June 2. ECONOMIC DEVLOPMENT STRATEGY April 3. INTER‐MUNICIPAL DEVELOPMENT PLANS (IDP) 4. HAMLET STRATEGY 5. LONG TERM FINANCIAL PLAN NEXT LATER  MDP/LUB: Review  RURAL FIRE SERVICE STRATEGY  INDUSTRIAL AREA: Zoning  COMMUNITY STANDARDS BYLAW: Update  THREE HILLS EAST WATER: Options  YOUTH SPONSORSHIP: Policy Review  INFRASTRUCTURE FINANCING STRATEGY  HUMAN RESOURCE POLICY

ADVOCACY  Three Hills Water  GFL: Aerator Evaluation  Trochu Senior Housing  Doctor Recruitment & Retention: Support

OPERATIONAL STRATEGIES (CAO/STAFF) CHIEF ADMINISTRATIVE OFFICER CORPORATE 1. ICF Program: Approach – Mar. 1. LONG TERM FINANCIAL PLAN 2. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr. 2. ASSET MANAGEMENT PLAN  YOUTH SPONSORSHIP: Policy Review  Regional Partnership Forum

PROTECTIVE SERVICES PLANNING 1. COMMUNITY STANDARDS BYLAW: Update 1. IDP: Completion – May 2. OH & S: Legislative Compliance ‐ May 2. MDP/LUB: Review ‐ June  RURAL FIRE SERVICE STRATEGY 3. INDUSTRIAL AREA: Zoning – June  HAMLET STRATEGY

TRANSPORTATION & ENVIRONMENT AGRICULTURE & PARKS 1. CHURCHILL WATER LINE: Council Direction – Feb. 1. HORSESHOE CANYON ENHANCEMENTS – Aug. 2. HAMLET STRATEGY – Sept. 3. SOLID WASTE STRAEGY – Sept.  THREE HILLS EAST WATER: Options

CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies

101 2019.01.08