FINANCIAL MANAGEMENT COMMITTEE
NOTICE OF OPEN MEETING
DATE: WEDNESDAY, 2018 SEPT EMBER 26
TIME: 5:30 PM
PLACE: Council Committee Room, Burnaby City Hall
A G E N D A
1. CALL TO ORDER PAGE
2. MINUTES
a) Minutes of the Financial Management Committee Open meeting 1 held on 2018 July 11
3. DELEGATION
a) Burnaby Board of Trade 10 Re: Update on Economic Development Activities Speakers: Paul Holden, President & CEO Andrew Scott, Chair, Board of Directors
4. CORRESPONDENCE
a) Correspondence from Amanda Boggan 11 Re: Burnaby Senior's Outreach Services Society
b) Correspondence from Pets and Friends 12 Re: Letter of Appreciation (#18.32.)
c) Memorandum from the City Clerk 13 Re: Contract Extension - Bicycle Rack Program
5. REPORTS
a) Report from the Director Engineering 15 Re: 2018 Engineering Capital Infrastructure Gaming Reserve Request - Ledger Temporary Works Yard Financial Management Committee Page 2 Agenda - Wednesday, 2018 September 26
b) Report from the Director Finance 18 Re: Contract Extension - Supply and Deployment of the Desktop Replacement Program
c) Report from the Director Finance 20 Re: Investment Policy Certificate of Excellence
d) Report from the Director Finance 22 Re: Temporary Financing Bylaw
e) Report from the Director Finance 24 Re: Tourism Burnaby - Municipal and Regional District Hotel Room Tax Levy Renewal
f) Report from the Director Finance 29 Re: Property Tax Collection Satellite Office and Mailbox Initiative Update
g) Report from the Director Finance 33 Re: 2019 Permissive Tax Exemptions
h) Report from the Director Parks, Recreation and Cultural Services 50 Re: Burnaby Art Gallery Legacy Reserves
i) Report from the Director Planning and Building 53 Re: 2019 Lease Grants - Community Resource Centres
6. NEW APPLICATIONS - FESTIVALS BURNABY
Neighbourhood Event
a) #18 -N-012 - Living Room Art in the Heights 57 Living Room Art in the Heights
An application was received from Living Room in the Heights requesting funding for the Living Room in the Heights 2018 event to be held on 2018 October 13 at 4830 Albert Street. This event aims to promote art within the Burnaby Heights community by transforming a local residence into a performance space and art installation for one evening. This volunteer-run celebration brings community members together with artists and performers of all backgrounds and levels.
Request: $1,150 CPA: 2017 - No Application 2016 - No Application 2015 - No Application
Financial Management Committee Page 3 Agenda - Wednesday, 2018 September 26
7. NEW APPLICATIONS
a) #18.33. - BC Lacrosse Association 59 BC Lacrosse Association
An application was received from the BC Lacrosse Association requesting a grant to assist with travel expenses for seven (7) Burnaby residents to compete in the 2018 Canadian Lacrosse National Championships (Box and Field Lacrosse) in various locations across Canada. (Note: one player, Emily Kuhn, is playing on two teams in two different cities and dates.) The 2018 Team BC Lacrosse teams and players are as follows: • Female Midget Box Team - Nationals in Halifax, July 21-25 - Emily Kuhn (also competing on Women's Field U15 Team) • Female Bantam Box Team - Nationals in Halifax, July 21-25 - Katie Liu • Midget Box Team - Nationals in Calgary, August 12-18 - Marcus Klarich and Thomas Vela • Bantam Box Team - Nationals in Saskatoon, August 9-14 - Phillip Marin • U15 Women's Field Team - Nationals in Calgary, August 17-19 - Emily Kuhn (also competing on Female Midget Box Team) and Ava Regan • U15 Men's Field Team - Nationals in Saskatoon, August 31-September 2 - Joshua Gabriele
Request: Unspecified CPA: 2017 - $1,400 (8 x $175) 2016 - No Application 2015 - $875 (5 x $175)
b) #18.34. - Burnaby Neighbourhood House - North House 60 Escape to India!
An application was received from the Burnaby Neighbourhood House (North House) requesting a grant in support of their fundraising event Escape to India! to be held at 4908 Hastings Street (North House) on 2018 September 22. The event plans to bring together various aspects of South Asian culture for people of all ages and ethnicities, and includes an Indian market with handicrafts, food/drinks and clothing “shops”; as well as, music and dance performances. Money is being raised for North House, Cameray Child and Family Services on Imperial Street, and the Surrey Food Bank.
Request: Unspecified CPA: 2017 – No Application 2016 – No Application 2015 – No Application
Financial Management Committee Page 4 Agenda - Wednesday, 2018 September 26
c) #18.35.(a) - Christmas Lunch/Dinner Grants 61 Seniors
An application was received from the New Vista Society requesting a grant to assist with the cost of providing a Christmas Dinner for 260 Burnaby seniors to be held at the New Vista Care Home at 7550 Rosewood Street. The dinner for 130 senior tenants of the Winch Tower, Douglas Manor and JS Woodward Courts will be held on Tuesday, 2018 November 27; while the dinner for 130 senior tenants of the Vista Tower, Margaret Bacchus Manor and Grace MacInnis Manor will be held on Wednesday, 2018 November 28.
d) #1 8.36.p - Burnaby Arts Council 62 Annual Deer Lake Craft Festival
An application was received from the Burnaby Arts Council requesting an in- kind grant for printing signage for the Annual Deer Lake Craft Festival to be held on 2018 November 16–18 at the Shadbolt Centre for the Arts. The event includes a free hands-on kid’s art workshop, face painting, live entertainment and an artisan market.
Request: $1,500 CPA: 2018 - $1,000 in-kind printing (2018 Arts BC Conference) 2018 - $1,500 in-kind printing (Summer Arts Festival) 2017 - $1,000 in-kind printing (Deer Lake Craft Festival - Fall) 2017 - $1,000 in-kind printing (Summer Arts Festival) 2016 - $1,000 in-kind printing (Deer Lake Craft Festival - Fall) 2015 - No Application
e) #18.37. - Burnaby Seniors Outreach Society 63 Peer Counselling
An application was received from the Burnaby Seniors Outreach Services Society requesting a grant to fund a Seniors Peer Counselling Training course starting in October. The society is dedicated to promoting the emotional health and well-being of seniors through a number of programs including Peer Counselling, Caregiver Support, and Memory Café.
Request: $3,000 CPA: 2017 - No application 2016 - $3,000 2015 - $3,000
Financial Management Committee Page 5 Agenda - Wednesday, 2018 September 26
f) #18.38. - Burnaby Senior Outreach Society 65 Burnaby Memory Café
An application was received from the Burnaby Seniors Outreach Services Society requesting a one-time grant to assist with the start-up of a Memory Café in Burnaby. The proposed Café will implement activities which support the City of Burnaby’s Dementia-Friendly Community Action Plan and aims to help those with dementia feel included, connected, and supported. The Burnaby Memory Café will be held in the morning for 1½ - 2 hours at Brentwood Community Services Centre.
Request: $6,150 CPA: 2017 - No application 2016 - No application 2015 - No application
g) #18.39. - Mountain United Football Club - U15 Girls Soccer 70 2018 Toyota Canadian National Soccer Championships
An application was received from the Mountain United Football Club requesting a grant to assist with travel expenses for four Burnaby residents on the U15 Girls Soccer Team to compete in the 2018 Toyota Canadian National Soccer Championships to be held on 2018 October 3-8 in Laval, Quebec.
Request: $700 CPA: 2017 - No Application 2016 - No Application 2015 - No Application
8. NEW BUSINESS
9. INQUIRIES
10. CLOSED
Public excluded according to Sections 90 and 92 of the Community Charter.
11. ADJOURNMENT
2.a)
FINANCIAL MANAGEMENT COMMITTEE
MINUTES
An Open meeting of the Financial Management Committee was held in the Council Committee Room, City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2018 July 11 at 5:30 p.m.
1. CALL TO ORDER
PRESENT: Councillor Dan Johnston, Chair Councillor Colleen Jordan, Vice Chair Councillor Pietro Calendino, Member Councillor Paul McDonell, Member
STAFF: Mr. Lambert Chu, City Manager Mr. James Lota, Deputy Director Engineering Ms. Noreen Kassam, Director Finance Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services Mr. Ed Kozak, Deputy Director Planning & Building Ms. Shari Wallace, Chief Information Officer Ms. Monica Macdonald, Administrative Officer
The Chair called the Open meeting to order at 5:45 p.m.
2. MINUTES
a) Minutes of the Fina ncial Management Committee Open meeting held on 2018 June 13______
MOVED BY COUNCILLOR MCDONELL SECONDED BY COUNCILLOR CALENDINO
THAT the minutes of the Financial Management Committee Open meeting held on 2018 June 13 be adopted.
CARRIED UNANIMOUSLY
-1- 2.a) FINANCIAL MANAGEMENT COMMITTEE Page 2 Minutes - Wednesday, 2018 July 11
3. DELEGATION
MOVED BY COUNCILLOR CALENDINO SECONDED BY COUNCILLOR JORDAN
THAT the delegation be heard.
CARRIED UNANIMOUSLY
a) BC Pets and Friends Re: Supporting Seniors' Mental Health Through Pet Therapy Speaker: Lauren Salmon, Programs Manager
Ms. Lauren Salmon , Programs Manager, BC Pets and Friends, appeared before the Committee and provided an overview of the organization’s “Supporting Seniors’ Mental Health through Pet Therapy” program.
The speaker advised this project aims to improve seniors’ mental health and noted the following pet therapy benefits:
• helps maintain physical activity; • decreases pain, respiratory rate, and depression; • increases socialization; and, • improves overall mood and releases oxytocin, the “feel good” hormone.
The delegation stated that City grant funding will be used to recruit and train ten new volunteer pet/handler teams to be placed in the following seven wait-listed Burnaby based senior care facilities: Courtyard Terrace, Fellburn Care Centre, New Vista Care Centre, Rideau Retirement Residence, Seton Villa, St. Michael’s Centre, and Willingdon Care Centre. By November, 270 seniors will be receiving weekly visits.
In conclusion, the speaker advised Pets and Friends was established in 1982 and is the longest running pet therapy program in BC. The organization is run by a volunteer board of directors, has two part-time staff and 220 volunteers and their pets. Their mission is to provide and promote the healing comfort and companionship of animals. They service over 200 facilities in BC such as hospitals, schools, assisted living and palliative care facilities.
4. CORRESPONDENCE
MOVED BY COUNCILLOR CALENDINO SECONDED BY COUNCILLOR MCDONELL
THAT the correspondence be received.
CARRIED UNANIMOUSLY
-2- 2.a) FINANCIAL MANAGEMENT COMMITTEE Page 3 Minutes - Wednesday, 2018 July 11
a) Correspondence from the Crisis Intervention and Suicide Prevention Centre of British Columbia Re: Letter of Appreciation (#18.27.)______
Correspondence was received from Ms. Sandy Biggerstaff, Executive Director, Crisis Intervention and Suicide Prevention Centre of BC, expressing appreciation to the City for funding support of their suicide prevention and crisis services in Burnaby for 2018.
b) Correspondence from Big Sisters of BC Lower Mainland Re: Letter of Appreciation (#18.24.)______
Correspondence was received from Ms. Hanne Madsen, Executive Director, Big Sisters of BC Lower Mainland, expressing appreciation to the City for funding support of their mentoring services in Burnaby for 2018.
c) Correspondence from Montecito Elementary School Re: Card of Appreciation (#18.18.)______
A thank you card was received from the Montecito Elementary Grade 4/5 Odyssey team, expressing appreciation to the City for funding support of their 2018 trip to the Odyssey of the Mind World Finals held at Iowa State University.
d) Memorandum from the City Clerk Re: Burnaby North Road Business Improvement Area 2018 Advance
A memorandum was received from the City Clerk advising that, at the Open Council meeting held on 2018 June 25, Council approved an advance of $10,000 to the Burnaby North Road Business Improvement Association for 2018.
5. REPORTS
MOVED BY COUNCILLOR CALENDINO SECONDED BY COUNCILLOR JORDAN
THAT the reports be received.
CARRIED UNANIMOUSLY
a) Report from the Director Parks, Recreation & Cultural Services and the Chief Information Officer Re: Parks and Recreation Management System Replacement Project___
The Director Parks, Recreation & Cultural Services and the Chief Information Officer submitted a report requesting a Capital Reserve Fund Bylaw to finance the Parks and Recreation Management System Replacement Project.
-3- 2.a) FINANCIAL MANAGEMENT COMMITTEE Page 4 Minutes - Wednesday, 2018 July 11
The Director Parks, Recreation & Cultural Services and the Chief Information Officer recommended:
1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $2,140,000 (inclusive of PST) to finance the Parks and Recreation Management System Replacement Project, as outlined in this report.
MOVED BY COUNCILLOR CALENDINO SECONDED BY COUNCILLOR JORDAN
THAT the recommendation of the Director Parks, Recreation & Cultural Services and the Chief Information Officer be adopted.
CARRIED UNANIMOUSLY
b) Report from the Directo r Engineering Re: Informational Report - Metro Vancouver and City Works Agreements
The Director Engineering submitted a report providing information on City works, cost sharing, property negotiations, and rights of way agreements with Metro Vancouver for upcoming construction projects.
The Director Engineering recommended:
1. THAT the Financial Management Committee recommend Council receive this report for information.
MOVED BY COUNCILLOR MCDONELL SECONDED BY COUNCILLOR JORDAN
THAT the recommendation of the Director Engineering be adopted.
CARRIED UNANIMOUSLY
c) Report from the Director Finance Re: Three Compartment Units and Advertising
The Director Finance submitted a report requesting approval to award a revenue contract to The Bench Press Ltd. operating as Creative Outdoor Advertising for the supply, installation, maintenance and advertising of three compartment units.
-4- 2.a) FINANCIAL MANAGEMENT COMMITTEE Page 5 Minutes - Wednesday, 2018 July 11
The Director Finance recommended:
1. THAT the Financial Management Committee recommend Council approve the award of a contract for three compartment units and advertising to The Bench Press Ltd. operating as Creative Outdoor Advertising as outlined in this report. The total revenue amount payable to the City of Burnaby is a minimum of $440,000 over ten years.
MOVED BY COUNCILLOR JORDAN SECONDED BY COUNCILLOR MCDONELL
THAT the recommendation of the Director Finance be adopted.
CARRIED UNANIMOUSLY
d) Report from the Director Finance and the Director Public Safety & Community Services Re: Traffic Fine Revenue Sharing Program______
The Director Finance and the Director Public Safety & Community Services submitted a report informing Council on the 2017 Traffic Fine Revenue Sharing Grant received and utilized for City policing services and programs.
The Director Finance and the Director Public Safety & Community Services recommended:
1. THAT this report be received for information.
MOVED BY COUNCILLOR JORDAN SECONDED BY COUNCILLOR MCDONELL
THAT the recommendation of the Director Finance and the Director Public Safety & Community Services be adopted.
CARRIED UNANIMOUSLY
6. NEW BUSINESS
There was no new business brought before the Committee at this time.
7. INQUIRIES
There were no new inquiries brought before the Committee at this time.
-5- 2.a) FINANCIAL MANAGEMENT COMMITTEE Page 6 Minutes - Wednesday, 2018 July 11
8. CLOSED
Public excluded according to Sections 90 and 92 of the Community Charter.
MOVED BY COUNCILLOR CALENDINO SECONDED BY COUNCILLOR JORDAN
THAT this Open Committee meeting do now recess.
CARRIED UNANIMOUSLY
The Open Committee meeting recessed at 6:17 p.m.
MOVED BY COUNCILLOR MCDONELL SECONDED BY COUNCILLOR JORDAN
THAT the Open Committee meeting do now reconvene.
CARRIED UNANIMOUSLY
The Open Committee meeting reconvened at 6:21 p.m.
9. NEW APPLICATIONS - FESTIVALS BURNABY
MOVED BY COUNCILLOR CALENDINO SECONDED BY COUNCILLOR JORDAN
THAT the New Applications - Festivals Burnaby be received.
CARRIED UNANIMOUSLY
Neighbourhood Events
a) #18 -N-009 - Burnaby North Road Business Improvement Association Korean Community Day
An application was received from the Burnaby North Road Business Improvement Association for the Korean Community Day 2018 event to be held on 2018 September 15 at 4501 North Road (Korean Town Centre Mall). This annual event showcases Korean business in the area and invites the neighbourhood to join in the day of activities that consist of drumming groups, K Pop dance, martial arts demos, art walks, a tea garden, and a family carnival area.
-6- 2.a) FINANCIAL MANAGEMENT COMMITTEE Page 7 Minutes - Wednesday, 2018 July 11
Request: $5,000 CPA: 2017 - $3,500 (Neighbourhood Grant) 2016 - $3,500 (Neighbourhood Grant) 2015 - $3,000 (Neighbourhood Grant)
MOVED BY COUNCILLOR JORDAN SECONDED BY COUNCILLOR CALENDINO
THAT a Festivals Burnaby Neighbourhood grant in the amount of $3,500 be awarded to the Burnaby North Road Business Improvement Association for the Korean Community Day 2018 event to be held on 2018 September 15 at the Korean Town Centre Mall on North Road.
CARRIED UNANIMOUSLY
b) #18 -N-010 - My Artist's Corner 9th Annual Art Show
An application was received from My Artist's Corner for the organization's 9 th Annual Art Show to be held on 2018 October 13 at the Shadbolt Centre for the Arts. The art show will showcase the work of member artists, engage with visitors to help combat mental health stigma, and connect artists with the community at large. The My Artist's Corner program supports 25-30 artists each year through open studio time, instruction, annual show, and visits to local galleries. The Society's mission is to empower individuals to explore their artistic potential on their journey of mental health and wellness.
Note: a request for a General Grant in 2017 was denied.
Request: $972 CPA: 2017 - No Application 2016 - No Application 2015 - No Application
MOVED BY COUNCILLOR JORDAN SECONDED BY COUNCILLOR CALENDINO
THAT a Festivals Burnaby Neighbourhood grant in the amount of $972 be awarded to the My Artist's Corner Society for the organization's 9 th Annual Art Show to be held on 2018 October 13 at the Shadbolt Centre for the Arts.
CARRIED UNANIMOUSLY
-7- 2.a) FINANCIAL MANAGEMENT COMMITTEE Page 8 Minutes - Wednesday, 2018 July 11
10. NEW APPLICATIONS
MOVED BY COUNCILLOR JORDAN SECONDED BY COUNCILLOR CALENDINO
THAT the New Applications be received.
CARRIED UNANIMOUSLY
a) #18.31. - Big Brothers of Greater Vancouver Mentoring and Youth Leadership Programs
An application was received from Big Brothers of Greater Vancouver requesting a grant to assist with prevention-based In-School Mentoring and Teen Mentoring Programs, and Youth Leadership Program for boys in Burnaby for 2018.
Request: $5,000 CPA: 2017 - $3,000 2016 - $3,000 2015 - $3,000
MOVED BY COUNCILLOR JORDAN SECONDED BY COUNCILLOR MCDONELL
THAT a grant in the amount of $3,000 be awarded to Big Brothers of Greater Vancouver to assist with prevention-based In-School Mentoring and Teen Mentoring Programs, and Youth Leadership Program for boys in Burnaby for 2018.
CARRIED UNANIMOUSLY
b) #18.32. - BC Pets and Friends Burnaby Seniors' Mental Health - Pet Therapy Program
An application was received from BC Pets and Friends requesting a grant in support of a project to expand their pet therapy program to seniors living in Burnaby. Currently about 390 seniors in the care of 13 Burnaby-based senior care facilities receive weekly visits from a Pets and Friends pet therapy team. Seven other facilities in the City have asked for visits; however, Pets and Friends have been unable to accommodate these requests due to a lack of resources. Funding will go towards developing ten new volunteer pet/handler teams to deliver pet therapy visits to these waitlisted facilities which will provide mental health support to an additional 270 seniors.
-8- 2.a) FINANCIAL MANAGEMENT COMMITTEE Page 9 Minutes - Wednesday, 2018 July 11
Request: $1,000 CPA: 2017 - No application 2016 - No application 2015 - No application
MOVED BY COUNCILLOR JORDAN SECONDED BY COUNCILLOR MCDONELL
THAT a one-time grant in the amount of $1,000 be awarded to BC Pets and Friends in support of a project to expand their pet therapy program to include visits to seven additional senior care facilities in Burnaby.
CARRIED UNANIMOUSLY
11. ADJOURNMENT
MOVED BY COUNCILLOR CALENDINO SECONDED BY COUNCILLOR MCDONELL
THAT this Open Committee meeting do now adjourn.
CARRIED UNANIMOUSLY
The Open Committee meeting adjourned at 6:25 p.m.
______Monica Macdonald Councillor Dan Johnston Administrative Officer Chair
-9- 3.a)
From: Cory Redekop [ mailto:[email protected] ] Sent: July 27, 2018 12:07 PM To: Clerks Subject: Request to Appear
Good afternoon,
I would like to request on behalf of the Burnaby Board of Trade to appear as a delegation at the September 26 th meeting of the Financial Management Committee to provide an update on the economic development activities of the Burnaby Board of Trade.
The delegation will consist of:
Paul Holden President & CEO Burnaby Board of Trade
Andrew Scott Chair Burnaby Board of Trade
Please let me know if you require any additional information.
Thank you,
Cory Redekop Manager, Policy and Stakeholder Relations Burnaby Board of Trade [email protected] 604-412-0100 #201 – 4555 Kingsway Burnaby, BC V5H 4T8 Join our Mailing List Unsubscribe from BBOT emails
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This email and any accompanying attachments are intended solely for the individuals and/or entities to which it is addressed. Dissemination, distribution, copying or action taken in reliance on the contents of this email by anyone other than the intended recipient is strictly prohibited. If you are not one of the named recipients , please notify the sender and delete this message immediately from your device/messaging account.
-10- Section 2 Council Correspondence 2018.08.23 4.a)
From: Admin, Web Sent: August-07-18 11:00 AM To: Clerks Subject: City Inquiries (response #4081) City Inquiries (response #4081) Survey Information Site: Burnaby
Page Title: City Inquiries
URL: http://www.burnaby.ca/City-Inquiries.html
Submission Time/Date: 2018-08-07 10:59:58 AM Survey Response
In Regards To I Mayor and Council I
Name Amanda Boggan
Phone
Address & Postal Code
Required for Mayor and Council inquiries
Dear Mayor and Council, I am writing to you because I would like to access information. I would like information about what the Burnaby Senior's Outreach Services Society funded by City of Burnaby actually does as services for senior's. I would also like to know what funding the organization has received. I have attempted to contact the organization for information various times and what I have Comment found is the organization is simply acting as a service they refer people to other organizations that do not offer services for seniors or anyone else. Burnaby Senior's Outreach Services Society is simply acting as a phone referral service where senior's are referred to services that don't actually provide services. Is this what funding is meant to be spent on? I think our seniors deserve better. Amanda Boggan
Respond to me by: I Email I Referred to: Financial Management Committee meeting (2018.09.26) Copied to: City Manager Dir. Finance -11- 4.b)
-12- 4.c)
-13- 4.c)
-14- 5.a)
Cily of 26
TpBurnaby COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sep 14 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR ENGINEERING FILE: 32000-05
SUBJECT: 2018 ENGINEERING CAPITAL INFRASTRUCTURE GAMING RESERVE REQUEST - LEDGER TEMPORARY WORKS YARD
PURPOSE: To request the use of Gaming Reserves to finance the 2018 Engineering capital infrastructure project as outlined in this report.
RECOMMENDATION:
1. THAT the Financial Management Committee authorize the use of Gaming Reserves in the amount of $750,000 to finance the Engineering capital infrastructure project as outlined in this report.
REPORT
INTRODUCTION
In order to complete the construction of Ledger Temporary Works Yard, funding approval is requested.
POLICY SECTION
The Ledger Temporary Works Yard is aligned with the City of Burnaby’s Corporate Strategic Plan by supporting the following goals and sub-goals of the Plan.
Goals
• A Dynamic Community o City facilities and infrastructure — Build and maintain infrastructure that meets the needs of our growing community
• A Thriving Organization o Reliable services, technology and information — Protect the integrity and security of City information, services and assets
-15- 5.a) To: Chair and Members Financial Management Committee From: Director Engineering Re: 2015 ENGINEERING CAPITAL INFRASTRUCTURE GAMING RESERVE REQUEST - LEDGER TEMPORARY WORKS YARD 2018 Sep 26 Page2
1.1 City Buildings — Service Centre — Ledger Temporary Works Yard BAX.3090 estimated $750,000
This project is to temporarily relocate Engineering Operations office staff and muster stations from Laurel Works Yard to properties on Ledger and Norland. This relocation will facilitate construction of the new Works Yard for approximately four years allowing the building contractor to operate efficiently with less delays. The scope of work includes rezoning and consolidation of five lots on Ledger with one on Norland, preparation of these lots to accommodate operations vehicles and equipment with paved surfaces, fencing, and lot servicing, and purchase/installation of portable office trailers.
In December 2017 the initial amount of $2,100,000 was raised to fund the construction of the temporary works yard. In May 2018 an additional $1,000,000 was raised to accommodate safety and security measures to facilitate the increase in large truck traffic, as well as create a staging area to treat invasive knotweed materials.
Through initial planning, design and construction the following additional planned expenditures have been identified in order to complete the construction of Ledger Temporary Works Yard. Additional planned expenditures will include:
• Anticipated extra costs related to the construction of the storage yard for increased knotweed removal, common excavation, electrical work, BC Hydro servicing and extra sediment control work $590,000; • Grading work by city forces related to the installation of the Britco trailers (construction of a gravel pad) approximately $15,000; • Building and tree removal permit fees approximately $31,000; • Cost of moving Laurel staff to Ledger S50.000; • Contingency $64,000.
These budgeted expenditures are included in the 2018 — 2022 Financial Plan. A reallocation from ENX.0014 - The Laurel Street Service Centre project was processed to facilitate the additional work and sufficient Gaming Reserves are available to finance the capital infrastructure project outlined in this report.
-16- 5.a) To: Chair and Members Financial Management Committee From: Director Engineering Re: 2018 ENGINEERINGCAPITALINFRASTRUCTURE GAMINGRESERVE REQUEST- LEDGER TEMPORARY WORKS YARD 2018 Sep 26 Page3
RECOMMENDATION
It is recommended that the Financial Management Committee authorize the use of Gaming Reserves in the amount of $750,000 to finance the Engineering capital infrastructure project as outlined in this report.
(LLeon A. 9?us, P.Eng., MBA DIREC]’OR ENGINEERING
FV:jb
Copiedto: CityManager Director Finance Deputy Director, Engineering J. Cusano/ TimVan Driel Project Manager, C. Tsuyuki
-17- 5.b)
Meeting 2018 Sep 26 COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sep 18 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR FINANCE FILE: 5820-20 RFP #26-03/14
SUBJECT: CONTRACT EXTENSION SUPPLY AND DEPLOYMENT OF THE DESKTOP REPLACEMENT PROGRAM
PURPOSE: To obtain approval to extend a contract for the computer workstation desktop refresh program.
RECOMMENDATION:
1. THAT the Finance Management Committee recommend Council approve a contract extension to 341234 BC Ltd. doing business as Microserve Business Computer Services (“Microserve”), for a total estimated cost of $2,911,235 including GST and PST in the amount of $303,756, for work to be completed in the period 2018 April 01 to 2020 March 31 as outlined in this report. Final payment will be based on the actual quantity of goods and services delivered.
REPORT
In 2014, the City contracted with Microserve Business Computer Services for the supply of new computer hardware, as well as related maintenance and professional services, under the City’s Desktop Hardware Replacement (DHR) Program. Before selecting Microserve, the Information Technology Department (IT) conducted a thorough commercial evaluation process based on criteria that included reliability, performance, service, market standards and best overall value for the City’s business and technology requirements. The original contract allowed for an initial period of four years plus the option of two one year extensions. The Information Technology Department is now seeking to exercise this option and extend the Microserve contract until 2020. This contract extension will enable IT to complete deployment of the new Microsoft Windows 10 software and hardware platform with an established implementation partner, Microserve, having successfully completed a number of DHR projects with the City. The City has a fleet of 2,100 computers which has historically been refreshed at a rate of 500 per year.
-18- 5.b) To: Financial Management Committee From: Director Finance Re: Contract Extension Supply and Deployment of the Desktop Replacement Program 2018 Sep 26 ...... Page 2
The replacement rate in 2014 to 2017 was 31% of this annual quantity because IT lowered the replacement rate in anticipation of the Windows 10 implementation which required additional testing of existing business applications for compatibility. Now that Windows 10 is ready for deployment, a larger number of equipment will be rolled out starting in Q4 2018, with an anticipated number of up to 1,700 computers (900 in 2018/2019 and 800 in 2020) to be deployed until 2020.
To facilitate this implementation, it is recommended that a contract extension be awarded to Microserve. The Chief Information Officer concurs with the above recommendation.
Capital funding for the 2018 component is provided under the following capital projects: AEC.0016 ($2,504,900) and AEY.2018 ($276,000). Funding will be secured annually based on estimated costs for each year for components of the contract, and estimated budgets are included in the 2018 – 2022 Financial Plan. 2018 funding is already in place and 2019 funding will be requested in 2018 November.
RECOMMENDATION
It is recommended that the Finance Management Committee recommend Council approve a contract extension to 341234 BC Ltd. doing business as Microserve Business Computer Services, for a total estimated cost of $2,911,235 including GST and PST in the amount of $303,756, for work to be completed in the period 2018 April 01 to 2020 March 31 as outlined in this report. Final payment will be based on the actual quantity of goods and services delivered.
Noreen Kassam, CPA, CGA DIRECTOR FINANCE
NK:GC /ml
Copied to: City Manager Chief Information Officer
-19- 5.c)
Meeting 2018 Sep 26 COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sep 18 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR FINANCE FILE: 6400-20
SUBJECT: INVESTMENT POLICY CERTIFICATE OF EXCELLENCE
PURPOSE: Presentation of an Investment Policy Certificate of Excellence Award to the City of Burnaby.
RECOMMENDATION:
1. THAT the Financial Management Committee recommend that Council receive this report as information.
REPORT
1.0 INTRODUCTION
The City of Burnaby maintains an Investment Policy which ensures adequate controls are in place to safeguard the investment portfolio from various market risks. The Association of Public Treasurers of the United States and Canada (APT US&C) Investment Policy Certification Program provides a comprehensive review of investment policies based on eighteen key criteria. Policy certification is assurance that the City of Burnaby is abiding by a professional set of standards for the management of public funds and confirmation that the City is maintaining a policy framework that includes prudence, diversification, strong internal controls, delegation of authority, annual review and adoption, and reporting transparency.
2.0 POLICY SECTION
Goal
A Thriving Organization o Financial viability – Maintain a financially sustainable City for the provision, renewal and enhancement of City services, facilities and assets
-20- 5.c) To: Financial Management Committee From: Director Finance Re: Investment Policy Certificate of Excellence 2018 Sep 26 ...... Page 2
3.0 RECOMMENDATION
At the 2018 July APT US&C 53rd annual conference, the City of Burnaby was recognized for achieving the associations Investment Policy Certificate of Excellence for the City’s comprehensive and professionally accepted Investment Policy.
It is recommended that Council receive this report as information.
Noreen Kassam, CPA, CGA DIRECTOR FINANCE
NK:DS /ml
Copied to: City Manager
-21- 5.d)
Meeting 2018 Sep 26 COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sep 18 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR FINANCE FILE: 6400-20
SUBJECT: TEMPORARY FINANCING BYLAW
PURPOSE: To obtain borrowing authority to temporarily finance expenditures.
RECOMMENDATION:
1. THAT the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Temporary Financing Bylaw to permit borrowing of up to $10 million as required, during the period 2019 January 01 to December 31, repayable 2019 December 31.
REPORT
1.0 INTRODUCTION
Temporary borrowing sometimes becomes necessary during the year, prior to collection of property taxes, and at other times to make large unexpected payments or to cover an overdraft resulting from revenue shortfalls. Section 177 of the Community Charter provides that Council may authorize borrowing of this nature through a bylaw to meet current lawful expenditures. The debt under this bylaw must not exceed the total of the unpaid taxes nor can it represent a value greater than 75% of all property taxes imposed.
2.0 POLICY SECTION
Goal
A Thriving Organization o Financial viability – Maintain a financially sustainable City for the provision, renewal and enhancement of City services, facilities and assets
-22- 5.d) To: Financial Management Committee From: Director Finance Re: Temporary Financing Bylaw 2018 Sep 26 ...... Page 2
3.0 ACTIVITY
In 2018, a temporary financing bylaw was adopted authorizing $10 million for operating needs between January and December. As of 2018 September 07 the City has not utilized these funds.
For 2019 it is estimated that a $10 million temporary financing bylaw will be sufficient to cover any City cash shortfalls which may occur at different times during the year.
4.0 RECOMMENDATION
It is recommended that Council authorize the City Solicitor to bring forward a Temporary Financing Bylaw to permit borrowing of up to $10 million as required, during the period 2019 January 01 to December 31, repayable 2019 December 31.
Noreen Kassam, CPA, CGA DIRECTOR FINANCE
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Copied to: City Manager City Solicitor
-23- 5.e)
Meeting 2018 Sep 26 COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sep 18 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR FINANCE FILE: 88000-01
SUBJECT: TOURISM BURNABY – MUNICIPAL AND REGIONAL DISTRICT HOTEL ROOM TAX LEVY RENEWAL
PURPOSE: To seek Council's approval to renew the Hotel Room Tax Levy.
RECOMMENDATIONS:
1. THAT the Finance Management Committee recommend Council authorize the City Solicitor to bring forward a Municipal and Regional District Hotel Room Tax Levy Bylaw for the renewal of the 2% Municipal and Regional District Hotel Room Tax Levy within Burnaby, and
2. THAT the application be made to the Provincial Government requesting renewal of the Hotel Room Tax Levy on behalf of the City of Burnaby and Tourism Burnaby.
REPORT
1.0 INTRODUCTION
The purpose of this report is to request renewal of the 2% Municipal and Regional District (MRDT) Hotel Tax Levy used to fund Tourism Burnaby activities for a five year period.
2.0 POLICY SECTION
Goal
A Connected Community o Social connection – Enhance social connections throughout Burnaby o Partnership – Work collaboratively with businesses, educational institutions, associations, other communities and governments
-24- 5.e) To: Financial Management Committee From: Director Finance Re: Tourism Burnaby - Municipal and Regional District Hotel Room Tax Levy Renewal 2018 Sep 26 ...... Page 2
An Inclusive Community o Celebrate diversity – Create more opportunities for the community to celebrate diversity o Serve a diverse community – Ensure City services fully meet the needs of our dynamic community o Create a sense of community – Provide opportunities that encourage and welcome all community members and create a sense of belonging
A Healthy Community o Community involvement – Encourage residents and businesses to give back to and invest in the community
A Dynamic Community o Economic opportunity – Foster an environment that attracts new and supports existing jobs, businesses and industries o Community development – Manage change by balancing economic development with environmental protection and maintaining a sense of belonging
3.0 BACKGROUND
Tourism Burnaby was established in 2004 under the Society Act of British Columbia by the City of Burnaby and is a leading, sector-focused destination marketing and resource organization that develops, promotes and assists in the city’s tourism growth through innovative community, regional and partner programs. Tourism Burnaby’s goals and events for the coming years are detailed within its strategic plan, which is focused heavily on sales and marketing activities, is located on their website. The plan includes the promotion of sports, meetings and conferences whereby Tourism Burnaby plays an active role in researching, identifying, pursuing and helping secure these types of events for Burnaby. The plan also includes marketing and promotion of the arts and cultural sector in partnership with City of Burnaby Departments.
Tourism Burnaby has actively supported and promoted many City events and initiatives including the Burnaby Blues and Roots Festival, the International Festival Series, Small Plates on the Lake, and various international trade delegations. They have successfully attracted and helped deliver a range of events in Burnaby, including the CANHEIT-TECC Conference, JDC West Case Competition, the annual Pat Quinn Classic Hockey Tournament, World Junior Taekwondo Championship, Canadian Rowing National Championships and various International Rugby Matches.
-25- 5.e) To: Financial Management Committee From: Director Finance Re: Tourism Burnaby - Municipal and Regional District Hotel Room Tax Levy Renewal 2018 Sep 26 ...... Page 3
Tourism Burnaby is governed by a board of seven directors, consisting of four accommodation providers, one representative from the Burnaby Board of Trade and two representatives from City of Burnaby. Annually audited financial statements are filed with the City and the Province and include a statement from Tourism Burnaby’s auditors attesting to the fact that the tax funds received were expended in accordance with the purpose for which they were initially intended.
The following Metro Vancouver cities currently participate in the Hotel Room Tax program:
Abbotsford Langley Township Richmond Burnaby North Vancouver City Surrey Langley City North Vancouver District Vancouver
4.0 LEVY RENEWAL
City Council adopted an initial bylaw in 2003 December for the imposition of a 2% Municipal and Regional District (MRDT) Hotel Tax Levy in Burnaby, which began in 2004 June for a five year period to fund tourism initiatives and activities through Tourism Burnaby. Subsequently, City Council has adopted two new bylaws, each for five year periods, in both February 2009 - Bylaw No. 12598 and January 2014 – Bylaw No. 13286. The current bylaw expires on 2019 May 31. The MRDT Program, through the Province, is monitored by Ministry of Finance and Destination British Columbia, a Provincial Crown Corporation. In order for a municipality to impose such a levy, an application to the Province including an approved Council bylaw for such a levy must be made 6 months prior for review and approval by the Province of British Columbia. The application triggers the Province to extend the distribution of the tax for an additional five year period from June 2019 to June 2024 to the City of Burnaby. Additional requirements of the application include:
documentation showing majority support from the Burnaby local accommodation sector for the tax; a summary of how the Hotel Room Tax revenue has been spent, on an annual basis since it was implemented, and a business plan for future spending.
Required documentation is being gathered pending bylaw approval. There are currently 12 accommodation providers in Burnaby that will be canvassed by Tourism Burnaby as part of the Hotel Tax Levy renewal process (listed in Attachment 1).
-26- 5.e) To: Financial Management Committee From: Director Finance Re: Tourism Burnaby - Municipal and Regional District Hotel Room Tax Levy Renewal 2018 Sep 26 ...... Page 4
5.0 RECOMMENDATION
It is recommended that the Finance Management Committee recommend Council authorize the City Solicitor to bring forward a Municipal and Regional District Hotel Room Tax Levy Bylaw for the renewal of the 2% Municipal and Regional District Hotel Room Tax Levy within Burnaby and that the application be made to the Provincial Government requesting renewal of the Hotel Room Tax Levy on behalf of the City of Burnaby and Tourism Burnaby.
Noreen Kassam, CPA, CGA DIRECTOR FINANCE
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Attachment: 1 – List of Hotels (Canvassed in Burnaby)
Copied to: City Manager City Solicitor
-27- 5.e)
Attachment 1
List of Accommodations/ Hotels Canvassed in Burnaby
Accommodation Address
401 Motor Inn 2950 Boundary Road Accent Inns Burnaby 3777 Henning Drive Best Western Kings Inn and Conference Centre 5411 Kingsway Delta Burnaby Hotel & Conference Centre 4331 Dominion Street Element Metrotown 5988 Willingdon Avenue Executive Hotel & Conference Centre Burnaby 4201 Lougheed Highway Fortius Lodge 3713 Kensington Avenue Happy Day Inn 7330 Sixth Street Hilton Vancouver Metrotown 6083 McKay Avenue Holiday Inn Express Metrotown 4405 Central Boulevard GEC Burnaby Heights 438 Gama Avenue Simon Fraser University 8888 University Drive
FMC Report 2019 Sep 26 re Tourism Burnaby - Municipal and Regional District Hotel Room Tax Levy Renewal -28- 5.f)
Meeting 2018 Sep 26 COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sep 18 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR FINANCE FILE: 6400-20
SUBJECT: PROPERTY TAX COLLECTION SATELLITE OFFICE AND MAILBOX INITIATIVE UPDATE
PURPOSE: To provide an update on the planned pilot exercise for the provision of alternative locations for the payment of property taxes that took place in 2018.
RECOMMENDATION:
1. THAT the Financial Management Committee recommend Council receive this report as information.
REPORT
1.0 BACKGROUND
On 2018 March 07, a report was provided to the Financial Management Committee outlining a pilot program comprising of three new initiatives. The program was comprised of:
1. Remote Property Tax Collection Office – Bonsor Recreation Centre 2. City Hall Car Park Drop Box 3. Recreation Centre Drop Boxes
The main focus was to provide citizens with greater access to tax office services and alternatives to coming into City Hall for payment of property taxes and / or claiming of the Home Owner Grant.
The pilot initiatives were comprised of the following sites and services:
Sites Services Remote Property Tax Collection Office, offering cheque and debit payment services, application 1. Bonsor Recreation Centre receipting for Home Owner Grants and Deferments, plus general enquiry services. Operated Monday to Friday, 8.30 to 4pm, excluding statutory holidays.
-29- 5.f) To: Financial Management Committee From: Director Finance Re: Property Tax Collection Satellite Office and Mailbox Initiative Update 2018 Sep 26 ...... Page 2
Sites Services New drop box, located in the City Hall parking lot. 2. City Hall Car Park Drop Box Two dedicated 5 minute parking spaces were also provided, plus parking enforcement / security.
3. Recreation Center Drop Boxes: Drop Boxes – located near reception. Payments, Cameron Recreation Centre grants, deferment and PAD applications. No enquiry Edmonds Recreation Centre Eileen Daily Recreation Centre services.
All sites were operational from June 4th to July 4th. These initiatives were advertised to Burnaby citizens through the City’s website, local newspapers, property tax notices and large signage at the respective locations.
2.0 POLICY SECTION
Goal
A Connected Community o Social connection – Enhance social connections throughout Burnaby
An Inclusive Community o Serve a diverse community – Ensure City services fully meet the needs of our dynamic community
3.0 RESULTS
The following table sets out the volume of either Home Owner Grants, Deferment Applications and payments or a combination thereof received at the various locations.
City Hall # of Eileen City Hall Bonsor Cameron Edmonds Parking Lot Items Processed Daily Letterboxes Drop Box (comparative data) JUNE 4 – JULY 4 673 236 126 155 369 1810 AVERAGE DAILY 31 18 10 12 17 82
-30- 5.f) To: Financial Management Committee From: Director Finance Re: Property Tax Collection Satellite Office and Mailbox Initiative Update 2018 Sep 26 ...... Page 3
The Bonsor Satellite Site is seen as achieving the most favourable results, with over 673 items processed. The majority of comments cards provided by citizens at the Bonsor Satellite Site stated an “excellent” rating for the services received. In addition to payment and application acceptance, staff provided information and guidance to customers, whom otherwise would have had to contact or visit staff at City Hall.
The total cost of all three initiatives was estimated at $47,000. Staffing costs related to these initiatives were accommodated through stabilization funding in the 2018 budget.
Actual costs were absorbed within the Finance Department 2018 Operating Budget as follows:
Bonsor All Three City Hall Expenses Recreation Rec Centres Total Parking Lot Centre Combined
ONE-TIME $9,601.47 $12,741.48 $11,661.70 $34,004.65
ANNUAL $12,383.10 $2,793.75 $2,774.77 $17,951.62
GRAND TOTAL $21,984.57 $15,535.23 $14,436.47 $51,956.27
One-time costs included parking stall re-arrangements at City Hall, installation of the drop boxes, data ports and cameras at all locations. Annual costs consist of security and collection services from the sites. As a result, in future, ongoing deployment of these services will cost approximately $18,000.
The number of customer interactions at City Hall is not currently tracked in the existing tax system. From staff observation, only a marginal reduction in the number of visitors to City Hall was noticed. Considering that this was the first year of these initiatives, it is anticipated that future years will see more use of these initiatives by citizens.
4.0 2019 TAX SEASON
Based on feedback received and reasonable customer numbers, it is anticipated that the number of customers using the Bonsor Satellite Site, Recreation Centres and City Hall Parking Lot drop boxes should increase if the City were to repeat these initiatives for the 2019 tax season.
As a result, staff recommend repeating the initiative for the 2019 tax season. The introduction of a new property tax system in 2019 will also bring efficiencies into the property tax collection process. The new system will provide the greatest improvement for customers through revised billing processes, new online account access and e-billing functionality, which in turn should also reduce demand on City Hall services (in person, phone and email).
-31- 5.f) To: Financial Management Committee From: Director Finance Re: Property Tax Collection Satellite Office and Mailbox Initiative Update 2018 Sep 26 ...... Page 4
5.0 RECOMMENDATION
It is recommended that the Financial Management Committee recommend Council receive this report as information.
Noreen Kassam, CPA, CGA DIRECTOR FINANCE
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Copied to: City Manager Director Corporate Services Director Public Safety & Community Services Director Engineering Director Parks Recreation & Cultural Services Chief Information Officer Director Human Resources
-32- 5.g)
Meeting 2018 Sep 26 COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sep 18 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR FINANCE FILE: 7800-02
SUBJECT: 2019 PERMISSIVE TAX EXEMPTIONS
PURPOSE: To obtain approval for Permissive Property Tax Exemptions for 2019.
RECOMMENDATION:
1. THAT the Finance Management Committee recommend Council authorize the City Solicitor to bring forward a Permissive Property Tax bylaw to exempt properties from property taxation in 2019 in accordance with Attachment 1 of this report.
REPORT
1.0 INTRODUCTION
The exemptions outlined in this report fall within Section 224 of the Community Charter and are further administered by Council Policy. In the spring of each year, application forms for the following taxation year are sent to each organization that was previously granted a permissive property tax exemption and to any other organizations that has indicated an interest in applying for a permissive property tax exemption. Each application that is received by the City is subject to a verification process.
For new or revised applications, a site survey plan will be prepared and sent to BC Assessment for the purpose of calculating the assessment value of the property. Notices are sent to provisionally approved and rejected applicants. Applicants are encouraged to provide additional information where required.
Council’s policy for granting permissive exemptions dates back to 1986 and was formulated to provide equitable treatment for those applying for exemptions as well as maintaining the property tax base; thereby, minimizing the impact of exemptions on the remaining tax payers. The policy was intended to provide exemptions for services and organizations that provide “complementary extensions of Municipal services and for which the burden resulting from the exemption is a justifiable expense to the taxpayers of Burnaby”.
-33- 5.g) To: Financial Management Committee From: Director Finance Re: 2019 Permissive Tax Exemptions 2018 Sep 26 ...... Page 2
The policy stipulates that before being considered for an exemption, properties must comply with the legislation and their use must be:
• Consistent with municipal policies, plans, bylaws, codes and regulations; • Not-for-profit and not for commercial or private gain; • Complementary extensions to Municipal services; • Accessible to the public; and • Used primarily by Burnaby residents.
Exemptions are not permitted for residential properties, including private hospitals and care homes.
A bylaw under Section 224 may only come into effect for the next taxation year once public notice of the proposed bylaw has been given and subject to the bylaw being adopted on or before October 31 of the year prior to the taxation year for which the exemption is approved.
In accordance with Section 227 of the Community Charter, public notification of the estimated value of each exemption must be advertised for two consecutive weeks in a local newspaper. The public notification process, as outlined in the legislation, requires that an estimate of the total value of the property tax exemptions proposed under the bylaw be provided for each of the following 3 years.
The estimated total value (for all taxing authorities) of the Permissive Tax Exemptions as set out in this report and attachment is as follows:
Estimated Total Value Year (for all taxing authorities) 2019 $2.9m 2020 $3.0m 2021 $3.1m
2.0 POLICY SECTION
Goal
A Connected Community o Social connection – Enhance social connections throughout Burnaby o Partnership – Work collaboratively with businesses, educational institutions, associations, other communities and government
-34- 5.g) To: Financial Management Committee From: Director Finance Re: 2019 Permissive Tax Exemptions 2018 Sep 26 ...... Page 3
A Healthy Community o Healthy life – Encourages opportunities for healthy living and well-being o Lifelong learning – Improve upon and develop programs and services that enable ongoing learning o Community involvement – Encourage residents and businesses to give back to and invest in the community
3.0 NEW APPLICATIONS – RECOMMENDED FOR PROPERTY TAX EXEMPTION
5289 Grimmer St 3050-5289-0001 South Burnaby (BC/Yukon Command No. 83) Occupied by - The Royal Canadian Legion Exempt area 457 m2 or 18.03%
5420 Marine Dr 3700-5420-0000 Hindu Cultural Society & Community Centre of BC Exempt area 11,978.7 m2 or 99.67%
4.0 NEW APPLICATIONS – NOT RECOMMENDED FOR PROPERTY TAX EXEMPTION
4355 Mathissi Place 5589-4355-0004 Burnaby Family Life Institute
This organisation receives Permissive Tax Exemptions for multiple properties; however, the site on 4355 Mathissi Place is not eligible for an exemption on the following grounds:
The applicant is not the registered owner on title. Services provided at this location are not a “Complementary extension of Municipal Services”, as the organisation operates a café at this location that competes directly with similar private businesses.
-35- 5.g) To: Financial Management Committee From: Director Finance Re: 2019 Permissive Tax Exemptions 2018 Sep 26 ...... Page 4
3175 Willingdon Green 5659-3175-0000 Cystic Fibrosis Canada
The application for this organization is rejected on the grounds that the applicant is not the registered owner on title.
1049 Sperling Avenue 6695-1409-0000 Down Syndrome Research Society
This organization applies for a Permissive Exemption from Taxation each year, and has consistently been rejected. The application for 2019 is rejected on the following grounds:
The application states that only 20% of users are Burnaby residents The Foundation receives a Provincial Gaming Grant of $167,000 Does not appear to be a “Complementary extension of Municipal Services”
6755 Napier Street 0930-6755-0000 1030 Sperling Ave Nominee Corp
This new application has been rejected on the following grounds:
Ownership title changed in May 2018, after the City received the application with the information from the previous owner (The Synod of the Diocese of New Westminster - St. Margaret of Scotland Anglican Church)
5.0 DELETIONS AND CHANGES
5.1 Deletions
1030 Sperling Ave 6695-1030-0000 1030 Sperling Ave Nominee Corp
The renewal application has been rejected on the grounds that title ownership changed after receipt of their application with the information from the previous owner (The Synod of the Diocese of New Westminster - Agape Christian Church)
-36- 5.g) To: Financial Management Committee From: Director Finance Re: 2019 Permissive Tax Exemptions 2018 Sep 26 ...... Page 5
3855 Albert Street 0630-3885-0000 Grace New Covenant Pentecostal Church
The renewal application has been rejected on the grounds that only 11% of users of the service are reported to be Burnaby residents.
5.2 Changes
On a periodic basis staff review and revise the survey plans and exemptions for existing recipients to ensure changes in use / lot size over time are reflected. Minor changes have been made to the exempt areas for the following three properties:
4304 Parker St 0900-4304-0000 United Church of Canada Willingdon Heights United Church Exempt area 1550.3 m2 or 86.32% reduced from 87%
7837 Canada Way 1770-7837-0000 Trustees of the Congregation of St Archangel Michael Exempt area 2299 m2 or 74.16% - reduced from 80.6%
8094 11th Ave 4560-8094-0000 Church of the Nazarene (Canada Pacific District) Exempt area 2299 m2 or 66.34% - reduced from 70%
6907 Elwell St 3140-6907-0000 South Burnaby Gospel Hall Society Exempt area 100% - increase from 92.3%
Attachment 1, “Permissive Exemptions from Property Taxation for 2019” contains the complete listing of all properties for which a Permissive Exemption from Property Taxation is recommended for 2019.
-37- 5.g) To: Financial Management Committee From: Director Finance Re: 2019 Permissive Tax Exemptions 2018 Sep 26 ...... Page 6
6.0 RECOMMENDATION
It is recommended that the Financial Management Committee recommend Council authorize the City Solicitor to bring forward a Permissive Property Tax Bylaw to exempt properties from property taxation in 2019 in accordance with Attachment 1 of this report.
Noreen Kassam, CPA, CGA DIRECTOR FINANCE
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Attachment: 1 – Permissive Exemptions from Property Taxation for 2019
Copied to: City Manager Director Planning and Building Director Parks, Recreation & Cultural Services City Solicitor City Clerk Area Assessor, BC Assessment
-38- 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
Section 224 of the Community Charter empowers Council to exempt from taxation, by bylaw, the following properties under the applicable subsection of Section 224 of the Community Charter:
Schedule “A” of the Bylaw Community Charter sections 224(1) and (2)(d)
City owned lands or improvements that are used or occupied by a non-profit organization as a licensee or tenant of the City:
1. 4600 Parker Street 0900-4600-0000 Alpha Secondary School Site
2. 6990 Aubrey Street 0990-6990-0000 Lochdale Elementary School Site
3. 7355 Canada Way 1770-7355-0000 Edmonds North Wing Community Resource Centre
a. St. Matthew's Day Care Society b. Deaf Children's Society of B.C. c. School District No. 41 - Burnaby Adult Learning Centre d. Canadian Mental Health Association e. Burnaby Family Life Institute f. Canadian Red Cross, Fraser Region-Burnaby Branch g. Immigrant Services Society of B.C. h. Afghan Women’s Sewing & Craft Cooperative
4. 9048 Stormont Avenue 3242-9048-0000 Pacific Assistance Dogs Society (PADS)
5. 6650 Southoaks Crescent 3261-6650-0000 Community-Centred College for the Retired
2018 Sep 26 -39- Page 1 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
6. 7858 Hilda Street 7185-7858-0000 7866 Hilda Street 7185-7866-0000 7872 Hilda Street 7185-7872-0000 7615 Hedge Avenue 4582-7615-0000 7625 Hedge Avenue 4582-7625-0000 7635 Hedge Avenue 4582-7635-0000 7645 Hedge Avenue 4582-7645-0000 7655 Hedge Avenue 4582-7655-0000 7665 Hedge Avenue 4582-7665-0000 7675 Hedge Avenue 4582-7675-0000 Twelfth Avenue Elementary School fields
7. 6140 McKercher Avenue 5793-6140-0000 Burnaby Family Life Institute
8. 2101 Holdom Avenue (Legacy project) 6245-2101-0000 Holdom Community Resource Centre
a. Burnaby Family Life Institute b. Community Living Society c. Dixon Transition Society d. Volunteer Burnaby
9. 2055 Rosser Avenue (Vantage project) 5585-2055-5000 Brentwood Community Resource Centre
a. Burnaby Community Services Society b. Meals on Wheels c. YMCA of Greater Vancouver d. MOSAIC Multilingual Service for Immigrant Communities e. Burnaby Seniors Outreach Services
10. 4460 Beresford Street (Metroplace project) 2810-4460-0000 Metrotown Community Resource Centre
a. South Burnaby Neighbourhood House b. BC Centre for Ability c. YMCA Childcare Resource & Referral Program d. National Congress of Black Women Foundation
11. 4535 Kingsway (Sovereign project) 2690-4535-0000 Pioneer Community Resource Centre
a. Burnaby Hospice Society b. Burnaby Family Life
2018 Sep 26 -40- Page 2 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
Schedule “B” of the Bylaw Community Charter sections 224(1) and (2)(i)
The lands or improvements that are used or occupied by an athletic or service club or association for public athletic or recreational purposes:
12. 8059 Texaco Drive 0294-8059-0002 The Lotus Sailing Club
13. 7564 Barnet Road 0690-7564-0000 BC Volleyball Association
14. 4990 Canada Way 1770-4990-0000 Burnaby Winter Club (partial exemption)
15. 9080 Avalon Avenue 3128-9080-0000 Burnaby Horsemen's Association
16. 3890 Kensington Avenue 6545-3890-0000 Burnaby Tennis Club
Schedule “C” of the Bylaw Community Charter sections 224(1) and (2)(c)
The lands or improvements that Council considers would otherwise qualify for an exemption under section 220 of the said Act were it not for a secondary use:
17. 3883 Triumph Street (partial exemption) 0560-3883-0000 BC Conference of the Mennonite of Bretheren Churches Burnaby Pacific Grace Church
18. 4304 Parker Street (partial exemption) 0900-4304-0000 United Church of Canada Willingdon Heights United Church
19. 4550 Kitchener Street (partial exemption) 1050-4550-5000 Parish of Saint Timothy Burnaby
20. 3905 Norland Avenue (partial exemption) 1560-3905-0000 Vancouver Korean Full Gospel Church
21. 9887 Cameron Street (partial exemption) 1800-9887-0000 Synod of the Diocese of New Westminster St. Stephen the Martyr Anglican Church
2018 Sep 26 -41- Page 3 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
22. 5975 Sunset Street (partial exemption) 1970-5975-0000 Trustees of Capitol Hill Congregation of Jehovah’s Witnesses
23. 9387 Holmes Street (partial exemption) 2550-9387-0000 The Roman Catholic Archbishop of Vancouver St. Michael’s Catholic Church & Elementary School
24. 6907 Elwell Street 3140-6907-0000 South Burnaby Gospel Hall Society
25. 5060 Marine Drive (partial exemption) 3700-5060-0000 Iglesia Ni Cristo Church of Christ
26. 5420 Marine Drive (partial exemption) 3700-5420-0000 Hindu Cultural Society & Community Centre of BC
27. 7772 Graham Avenue (partial exemption) 4434-7772-0000 Parish of Saints Peter and Paul Anglican
28. 7455 – 10th Avenue (partial exemption) 4600-7455-0000 The Roman Catholic Archbishop of Vancouver, Our Lady of Mercy Catholic Church
29. 7551 Gray Avenue 5755-7551-0000 7591 Gray Avenue (partial exemption) 5755-7591-0000 Trustee of the Congregation of Jubilee Unit Jubilee United Church
30. 7283 Nelson Avenue (partial exemption) 5895-7283-0000 Grace Lutheran Church of South Burnaby
31. 1640 Delta Avenue (partial exemption) 5945-1640-0000 Trustees of Brentwood Park Presbyterian Church
32. 380 Hythe Avenue (partial exemption) 5995-0380-0000 BC Conference of the Mennonite Brethren Churches Pacific Grace Mandarin Mennonite Church
33. 5135 Sperling Avenue (partial exemption) 6695-5135-0000 Trustee of the Congregation of Deer Lake United Church
34. 1600 Cliff Avenue (partial exemption) 6835-1600-0000 Trustees of Cliff Avenue United Church
35. 7135 Walker Avenue (partial exemption) 7015-7135-0000 Southside Community Church
2018 Sep 26 -42- Page 4 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
Schedule “D” of the Bylaw Community Charter sections 224(1) and (2)(f)
A portion of the parcel of land surrounding a building, a hall, or area of land surrounding a hall, that is exempt under section 220(1)(h)
36. 6641 Halifax Street (partial exemption) 1210-6641-0000 Parkcrest Gospel Chapel 37. 5146 Laurel Street (partial exemption) 1790-5146-0000 The Roman Catholic Archbishop of Vancouver St. Theresa’s Catholic Church
38. 5600 Dorset Street (partial exemption) 3150-5600-0000 Sanatan Dharm Cultural Society
39. 6597 Balmoral Street 3170-6597-0000 6656 Balmoral Street (partial exemption) 3170-6656-0000 6627 Arcola Street 3220-6627-0000 St. Francis de Sales Catholic Church 6681 Arcola Street 3220-6681-0000 St. Francis de Sales Preschool
40. 1450 Delta Avenue (partial exemption) 5945-1450-0000 The Roman Catholic Archbishop of Vancouver Holy Cross Catholic Church & Elementary School
41. 7271 Gilley Ave 6495-7271-0000 Shri Guru Ravidass Sabha (Vancouver)
42. 1005 Kensington Avenue (partial exemption) 6545-1005-0000 Vancouver Chinese Lutheran Church & BC Synod of Evangelical Lutheran Church in Canada
43. 7716 Cumberland Avenue (partial exemption) 7665-7716-0000 Trustees of N.W. Branch Pentecostal Holiness Church Church on the Hill
2018 Sep 26 -43- Page 5 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
Schedule “E” of the Bylaw Community Charter sections 224(1) and (2)(f)
The entire parcel of land surrounding a building that is exempt under section 220(1)(h)
44. 3871 Pandora Street 0600-3871-0000 The Roman Catholic Archbishop of Vancouver St. Helen’s Catholic Church
45. 3981 Albert Street 0630-3981-0000 Trustees of the Congregation of Vancouver Heights Baptist Church Burnaby North Baptist Church
46. 5050 Hastings Street 0700-5050-0000 Church of Christian Community in Canada, Vancouver Centre
47. 5209 Hastings Street 0700-5209-0000 Pentecostal Assemblies of Canada Burnaby Christian Pentecostal Church
48. 6900 Halifax Street 1210-6900-0000 Arbab Rustam Guiv Darbe Mehr-Zoroastrian House of BC
49. 5170 Norfolk Street 1750-5170-0000 The Church in Burnaby
50. 5060 Canada Way 1770-5060-0000 BC Muslim Association Islamic Mosque and Education Centre
51. 7895 Canada Way 1770-7895-0000 New Westminster Evangelical Free Church
52. 8765 Government Street 1940-8765-0000 8760 Lougheed Highway 1310-8760-0000 New Life Community Church
53. 6556 Sprott Street 1960-6556-0000 4040 Canada Way 1770-4040-0000 3466 Curle Avenue 5325-3466-0000 Aga Khan Foundation Canada Ismaili Center and Burnaby Lake Jamatkahana
54. 5280 Kincaid Street 2002-5280-0000 Church of Jesus Christ of Latter-Day Saints in Canada
2018 Sep 26 -44- Page 6 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
55. 5584 Kincaid Street 2002-5584-0000 First United Spiritualist Church of Vancouver
56. 6010 Kincaid Street 2002-6010-0000 The Danish Evangelical Lutheran Church of Vancouver
57. 6580 Thomas Street 2030-6580-0000 Christ Church of China
58. 3821 Lister Street 2200-3821-0000 4484 Smith Avenue 5205-4484-0000 Trustees of the Congregation of the Korean United Church Korean United Church of Vancouver
59. 4045 Kingsway 2690-4045-0000 Foursquare Gospel Church of Canada
60. 5855 Imperial Street 3100-5855-0000 The Trustees of the Congregation of the Central Christian Assembly for the Central Tabernacle
61. 5535 Short Street 3190-5535-0000 Trustees of the Deer Lake Congregation of Jehovah’s Witnesses Burnaby Unit of New Westminster Jehovah’s Witnesses
62. 6112 Rumble Street 3420-6112-0000 6138 Rumble Street 3420-6138-0000 Burnaby Chinese Evangelical Free Church
63. 5110 Marine Drive 3700-5110-0000 5122 Marine Drive 3700-5122-0000 Evangelical Chinese Bible Church
64. 5462 Marine Drive 3700-5462-0000 International Society for Krishna Consciousness for Western Canada
65. 7457 Edmonds Street 4310-7457-0000 Trustees of Gordon Congregation of Presbyterian Church of Canada
66. 7717 19th Avenue 4330-7717-0000 Synod of the Diocese of New Westminster St. Alban the Martyr Anglican Church
2018 Sep 26 -45- Page 7 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
67. 8255 – 13th Avenue 4500-8255-0000 First Christian Reformed Church of New Westminster BC
68. 8585 Armstrong Avenue 4502-8585-0000 Christian & Missionary Alliance – Canadian Pacific District Burnaby Alliance Church
69. 8611 Armstrong Avenue 4502-8611-0000 Christian & Missionary Alliance – Canadian Pacific District Burnaby Alliance Church
70. 8094 11th Ave 4560-8094-0000 Church of the Nazarene (Canada Pacific District)
71. 7103 – 10th Avenue 4600-7103-0000 Tenth Avenue Bible Chapel
72. 7925 – 10th Avenue 4600-7925-0000 7926 – 11th Avenue 4560-7926-0000 BC Association of Seventh-day Adventists
73. 3410 Boundary Road 5105-3410-0000 Pentecostal Assemblies of Canada CityLights Church
74. 4830 Boundary Road 5105-4830-0000 Pentecostal Assemblies of Canada Iglesia Evangelica Pentecostal Emanuel
75. 140 Esmond Avenue 5175-0140-0000 Maktab Tarighat Oveyssi Shahmaghsoudi (School of Islamic Sufism)
76. 3426 Smith Avenue 5205-3426-0000 Chinese Taoism Kuan-Kung Association in Canada
77. 271 Ingleton Avenue 5245-0271-0000 Grace Christian Chapel
78. 4950 Barker Crescent 5595-4950-0000 Apostolic Church of Pentecost Vancouver Garden Village Apostolic Church
79. 4812 Willingdon Avenue 5655-4812-0000 Willingdon Charitable Holdings Society Willingdon Church
2018 Sep 26 -46- Page 8 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
80. 5825 Nelson Avenue 5895-5825-0000 Nelson Avenue Community Church
81. 6125 Nelson Avenue 5895-6125-0000 Governing Council of the Salvation Army in Canada
82. 1410 Delta Avenue 5945-1410-0000 Christian & Missionary Alliance – Canadian Pacific District Brentwood Park Alliance Church
83. 7175 Royal Oak Avenue 6035-7175-0000 Canadian Baptists of Western Canada Royal Oak Ministry Centre
84. 7405 Royal Oak Avenue 6035-7405-0000 The Parish of All Saints South Burnaby
85. 6344 Sperling Avenue 6695-6344-0000 Emmaus Lutheran Church
86. 7485 Salisbury Avenue 6895-7485-0000 Trustees of the Congregation of South Burnaby Church of Christ South Burnaby Church of Christ
87. 7540 - 6th Street 7305-7540-0000 Westminster Bible Chapel
88. 7195 Cariboo Road 8045-7195-0000 Governing Council of the Salvation Army in Canada Salvation Army Cariboo Hill Temple
89. 7200 Cariboo Road 8045-7200-0000 Cariboo Road Fellowship Society
Schedule “F” of the Bylaw Community Charter sections 224(1) and (2)(g)
The lands or improvements used or occupied by a religious organization as a tenant or licensee for the purpose of public worship or for the purposes of a hall
90. 3891 Kingsway (partial exemption) 2690-3891-0000 0920332 BC Ltd. International Full Gospel Fellowship
2018 Sep 26 -47- Page 9 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
Schedule “G” of the Bylaw Community Charter sections 224(1) and (2)(b)
Land or improvements owned or held by a municipality, regional district or other local authority, and used for a purpose of the local authority
91. 4502 Confederation Park 0210-4502-0000 Owned by Chevron Canada - used for Confederation Park Trail
92. 3877 Eton Street 0400-3877-0000 Owned by Greater Vancouver Water District - used for Burnaby Heights Park
93. 8301 Forest Grove Drive 1276-8301-0000 Owned by Greater Vancouver Water District - used by Forest Grove Park
94. 7085 Burford Street 3020-7085-0000 7086 Burford Street 3020-7086-0000 7051 Halligan Street 3060-7051-0000 7061 Halligan Street 3060-7061-0000 6617 Salisbury Avenue 6895-6617-0000 6637 Salisbury Avenue 6895-6637-0000 6647 Salisbury Avenue 6895-6647-0000 6667 Salisbury Avenue 6895-6667-0000 6687 Salisbury Avenue 6895-6687-0000 Owned by BC Hydro - used for Burnaby Parks, Recreation & Culture Commission for landscaping beautification
95. 9181 University Crescent 8182-9181-5000 Owned by Simon Fraser University - used for Richard Bolton Park
96. Highland Park Line 9901-0163-0002 Owned by BC Hydro - used for Cycle and Pedestrian Corridor from New Westminster to Vancouver
Schedule “H” of the Bylaw Community Charter Sections 224(1) and (2)(a)
Land or improvements that are owned or held by a charitable, philanthropic or other corporation, and used for a purpose that is directly related to the purposes of the corporation
97. 204 – 3993 Henning Drive 1330-3993-0024 St. Leonard’s Youth & Family Services Society
2018 Sep 26 -48- Page 10 of 11 5.g) ATTACHMENT 1
PERMISSIVE EXEMPTIONS FROM PROPERTY TAXATION FOR 2019
98. 2702 Norland Avenue 1560-2702-0000 Burnaby Association for Community Inclusion
99. 4543 Canada Way 1770-4543-0000 United Way of the Lower Mainland
100. 5289 Grimmer St 3050-5289-0001 South Burnaby (BC/Yukon Command No. 83) The Royal Canadian Legion
101. 7181 Arcola Way 3208-7181-0003 St. Leonard’s Youth & Family Services Society
102. 6688 Southoaks Crescent 3261-6688-0000 National Nikkei Heritage & Cultural Centre (partial exemption)
103. 5024 Rumble Street 3420-5024-0000 Burnaby Neighbourhood House
104. 518 S. Howard Avenue 6185-0518-0000 Boys’ and Girls’ Clubs of South Coast BC
105. 3400 Lake City Way 7405-3400-0000 The Canadian Red Cross Society (partial exemption)
Schedule “I” of the Bylaw (Community Charter sections 224(1) and (2)(c) and (f)
Land or improvements that would be exempt under section 220 were it not for a secondary use
106. 7837 Canada Way (partial exemption) 1770-7837-0000 Trustees of the Congregation of St. Archangel Michael Serbian Orthodox Church
Schedule “J” of the Bylaw (Community Charter sections 224(1) and (2)(j) )
Land and improvements operated as a private hospital or as a licensed community care facility
107. 7557 Sussex Avenue 5795-7557-0000 The Fair Haven Homes Society
108. 7451 Sussex Avenue 5795-7451-0000 St. Michaels Centre Hospital Society
2018 Sep 26 -49- Page 11 of 11 5.h) • � Cityof Meeting 2018 Sep 26 .._..Burnaby COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sep 12 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR- PARKS, RECREATION & FILE: .. 51000-20 CULTURAL SERVICES
SUBJECT: BURNABY ART GALLERY LEGACY RESERVES
PURPOSE: To establish two operating reserves, one for funding the operating program for the Burnaby Art Gallery and one for the acquisition of art.
RECOMMENDATIONS:
1. THAT Financial Management Committee recommends Council create Burnaby Art Gallery (BAG) Legacy Programming and BAG Art Acquisition Operating Reserves.
2. THAT a copy of this report be forwarded to the Parks, Recreation and Culture Comm1ssion for information.
REPORT
INTRODUCTION
Established in 1967 /the Burnaby Art Gallery is the City of Burnaby's premier destination for fine arts exhibitions and programs. Over the past 51 years, the Gallery has consistently supported artists and art production through gallery, offsite and travelling exhibitions and educational programs. Every year, through these services, the Gallery reaches an audience exceeding 350,000 people of all ages.
In the past several years, multiple patrons have inquired about the possibility of leaving a legacy gift to the Gallery. As patrons who have been connected to the Gallery since its inception are reaching advanced ages it is anticipated that soon there will be more interest in this type of legacy contribution/donation. Currently, the Gallery has no financial mechanism in place whereby large contributions from donors can be secured and utilized as a source of funding for gallery operating programs or art acquisitions as needed.
It is proposed that two operating reserves be created to provide opportunities for the public to provide legacy financial donations to support operating programs of the BAG or art acquisitions to the Permanent Art Collections. The donors would receive a donation receipt fortheir cash contributions. The City of Burnaby, at its discretion, would determine the use of the funds based upon the general purposes for establishing the funds (programming or acquisitions). -50- 5.h) To: Financial Management Committee From: Director- Parks. Recreation & Cultural Services Re: BURNABY ART GALLERY LEGACY RESERVES 2018 Sep 26 ...... Page 2
BAG Legacy Programming Reserve - Donors' contributions and interest earned on these funds would be designated for either ongoing or specific programming .for the BAG. It would provide a source of operating funding for programming which would be budgeted each year to offsetthe related programming expenditures. , ::
BAG Legacy Art Acquisition Reserve - Donors' contributions and interest earned on these funds would be designated for Art Acquisition. The fund would provide a source of operating funding designed specifically for art acquisition. Use of funds for art acquisition would be set out in the annual financial plan.
POLICY SECTION
The establishment of these reserves aligns with the City of Burnaby's Corporate Strategic Plan by supporting the following goals and sub-goals of the plan:
GOALS
• A Connected Community � o Social Connection - Enhance social connections throughout Burnaby . o Partnerthip L Work ·collaboratively with businesses, educational institutions, associations, other communities and governments
• An Inclusive Community o Create a sense of community - Provide opportunities that encourage and welcome all community members and create a sense of belonging
• A Healthy Community o Encourage residents and businesses to give back to and invest in the community
• A Dynamic Community o Community development · - Manage change by balancing economic development with environmental protection and maintaining a sense of belonging o City facilities and infrastructure - Build and maintain infrastructure that meets the needs of our growing community
-51- 5.h)
-52- 5.i)
City of Meeting 2018 Sep 26
Burnaby COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE; 2018 September 17 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR PLANNING AND BUILDING FILE: 12000 10 Reference: Lease Grants
SUBJECT: 2019 LEASE GRANTS - COMMUNITY RESOURCE CENTRES
PURPOSE: To propose 2019 lease grants for non-profit tenants at the Holdom, Edmonds, Brentwood, Metrotown, McKercher and Pioneer Community Resource Centres.
RECOMMENDATIONS:
1. THAT Council be requested to approve the proposed 2019 lease grants for communityresource centre tenants, as outlined in Table \ , attached, ofthis report.
2. THAT Council be requested to authorize staff to make the appropriate 2019 lease renewal arrangements with Holdom, Edmonds, Brentwood, Metrotown, McKercher and Pioneer Community Resource Centre tenants.
REPORT
LO BACKGROUND
In 1992 April, Council approved guidelines for the issuance of grants to offset lease rates for non-profit groups allocated space at the City's Community Resource Centres. In general, tenants at the resource centres can qualify for a grant to offset their lease costs depending on the extent of service provided to Burnaby residents. Where 75 percent or more of the recipients of programs or services of the non-profit group are Burnaby residents, a tenant can qualify for a lease grant to offset lease costs by 50 percent. Where 25 to 75 percent of service recipients are Burnabyresidents, a group can qualify for a partial lease grant to offset costs by 25 percent.
At its meeting of 2018 March 26, Council approved recommendations from the Financial Management Committee for 2019 lease rates and anticipated lease grant amounts for tenants at the Community Resource Centres. Council also approved a recommendation to distribute information on the approved 2019 lease rates and the anticipated lease grants to tenants, with a request for tenants to make an application for 2019 lease grants. Staffaccordingly communicated such to existing tenants and received applications. This report confirms the lease grant amounts for 2019.
-53- 5.i) To: Financial Management Committee From: Director Planning and Building Re: 2019 Lease Grants - Community Resource Centres 2018September 17 Page 2
2.0 POLICY SECTION The Community Resource Centre lease grants are aligned with the City of Bumaby's Corporate Strategic Plan by supporting the following goals and sub-goals ofthe plan:
A Connected Community • Partnership - work collaboratively with businesses, educational institutions, associations, other communities and governments
An Inclusive Community • Create a sense ofcommunity - provide opportunities that encourage and welcome all community members and create a sense of belonging
3.0 PROPOSED 2019 LEASE GRANTS Table 1, attached, indicates the proposed lease grants for 2019 based on the approved guidelines. All existing tenants, with the exception of the YMCA, who will be vacating its space at Brentwood Community Resource Centre in 2018 December, have requested and demonstrated eligibility for the same percentage and/or total amount oflease grant support as anticipated in the 2018 March 26 report approved by Council.' Accordingly, it is recommended that Council be requested to approve the proposed 2019 lease grants for community resource centre tenants, as outlined in Table 1, attached. It is also recommended that Council be requested to authorize staff to make the appropriate 2019 lease renewal arrangements with Holdom, Edmonds, Brentwood, Metrotown, McKercher, and Pioneer Community Resource Centre tenants.
4.0 RECOGNITION OF CITY SUPPORT As outlined in the City's Recognition Guidelines, updated in 2015 November, all tenants were requested to submit a minimum ofthree examples ofrecognition ofthe City's support through its lease grant program with their lease grant application. Tenants provided copies oftheir annual general reports or financial statements, links to recognition on their websites, and other recognition on various brochures, promotional videos, newsletters, program flyers, office signage or other print materials.
' At the time ofthis report, the tenancy ofthe resulting vacant space at Brentwood Community Resource Centre remains to be established. The current tenants of the facility have indicated that they may apply for the vacam space and are exploring their financial means to do so. Staff will prepare a report for Committee and Council on any proposals for replacement tenancy. As the tenancy of this space is unknown at this time, a lease grant for the soon to be vacant space has not been accounted for in Table 1, Once Council has approved a new space allocation, the appropriate partial or full lease grant recommendation would also be presented for approval.
-54- 5.i) To: Financial Management Committee From: Director Planning and Building Re: 2019 Lease Grants - Community Resource Centres 20l8September 17 PageS
5.0 NEXT STEPS With Council approval ofthe 2019 lease grants, the Finance Department will adjust the monthly lease charges for the benefiting organizations to reflect the approved grant amount. The grant funds will be transferred internally for budgeting and accounting purposes.
ibu Pelletier, Director PLANNING AND BUILDING
CS:sla Attachment cc: City Manager Director Corporate Services Director Finance Chief Licence Inspector City Clerk R: l-oiia Range Clerical IXX'S CS Commiliei- l(fp<>rls.20lH>20l9 Uase Grams • Communny Heamrce Centrea (20l8.09.>6).Jocx
-55- TABLE 1 PROPOSED 2019 LEASE GRANTS
2019 2019 2019 2019 2019 2019 Proposed Lease Anticipated Lease Anticipated RESOURCE CENTRES Approved Lease Anticipated Lease Leased Area* (sq. ft) Lease Rate Rates (before Revenues (after Lease Support Rate Increase Grant $/Year grant) $/Year grant) $/Year Offset (%) Edmonds Neiahbourhood Resource Centre Burnaby Family Life Institute 3,000 2.2% $13.63 $40,890,00 $20,445.00 $20,445.00 50% Afghan Women's Support Society 864 2.2% $13.63 $11,776,32 $5,888.16 $5,888.16 50% Bumaby School District 1.499 2.2% $13,63 $20,431.37 $0.00 $20,431.37 0% Canadian Mental Health Association 1.506 2.2% $13.63 $20,526,78 $10,263.39 $10,263.39 50% Canadian Red Cross Society • Bumaby Branch 1.500 2.2% $13.63 $20,445,00 $5,111.25 $15,333.75 25% Deaf Children's Society of BC 2.290 2.2% $13.63 $31,212.70 $7,803.18 $23,409.53 25% Immigrant Services Society of BC 1,167 2.2% $13.63 $15,906.21 $7,953.11 $7,953.11 50% St. Matthew's Day Care Society 5.610 2.2% $13.63 $76,464.30 $38,232.15 $38,232.15 50%
TOTAL (Edmonds) 17,436 2.2% $13.63 $237,652.68 $95,696.23 $141,956.45 40.3% Holdom Community Resource Centre Burnaby Family Life Institute 1.300 2.2% $13.63 $17,719.00 $8,859.50 $8,859.50 50% Dixon Transition Society 1.469 2.2% $13.63 $20,022.47 $10,011.24 $10,011.24 50% Community Living Society 1.276 2.2% $13.63 $17,391.88 $8,695.94 $8,695.94 50% Volunteer Burnaby 1.000 2.2% $13.63 $13,630.00 $6,815.00 $6,815.00 50%
TOTAL (Holdom) 5,045 2.2% $13.63 $68,763.35 $34,381.68 $34,381.68 50.0% -56- Brentwood Community Resource Centre Burnaby Community Services 1.808 2.2% $13.63 $24,643.04 $12,321.52 $12,321.52 50% Bumaby Meals on Wheels 797 2.2% $13.63 $10,863.11 $5,431.56 $5,431.56 50% Burnaby Seniors Outreach Services Society 189 2.2% $13,63 $2,576.07 $1,288.04 $1,288.04 50% Vacant as of 2018 December 31 2,018 2.2% $13.63 $27,505.34 $0.00 $27,505.34 MOSAIC 1,294 2.2% $13,63 $17,637,22 $8,818.61 $8,818.61 50%
TOTAL (Brentwood) 6,106 2.2% $13.63 $83,224.78 $27,859.72 $55,365.06 33.5% Metrotown Community Resource Centre Burnaby Neighbourhood House 7,838 2.2% $13.63 $106,831,94 $53,415.97 $53,415.97 50% National Congress of Black Women Foundation 620 2.2% $13.63 $8,450,60 $2,112.65 $6,337.95 25% B.C. Centre for Ability - Bumaby Supported Child Development Program 1,571 2.2% $13.63 $21,412.73 $10,706.37 $10,706.37 50% YMCA of Greater Vancouver - Childcare Resource and Referral Program 988 2.2% $13.63 $13,466.44 $6,733.22 $6,733.22 50%
TOTAL (Metrotown) 11,017 2.2% $13.63 $150,161.71 $72,968.21 $77,193.51 48.6% Pioneer Community Resource Centre Bumaby Family Life Institute 3,057 2.2% $13,63 $41,666.91 $20,833.46 $20,833.46 50% Bunabv Hospice Society 1.647 2.2% $13,63 $22,448,61 $11,224.31 $11,224.31 50%
TOTAL (Pioneer) 4.704 2.2% $13.63 $64,115.52 $32,057.76 $32,057.76 50%
McKercher Community Resource Centre Burnaby Family Life Institute 2,500 2.2% $13,63 $34,075,00 $17,037.50 $17,037.50 50% TOTAL (McKercher) 2,500 2.2% $13.63 $34,075.00 $17,037.60 $17,037.50 50%
TOTAL RESOURCE CENTRES 46,808 2.2% $13.63 $637,993.04 $280,001.09 $357,991.95 43.9% 5.i)
R (long Rtnge CMaWOCStCStCorranOM R*pon>\20iaABaclmni I 2019 Lmm Gnm |2D1S.C» 2B) tta 6.a)a) • ~ Cityof Meeting 2018 September 26
~Burnaby COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2018 Sept 18 FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR PARKS, RECREATION & FILE NO: 02410-20 CULTURAL SERVICES
SUBJECT: FESTIVALS BURNABY PROGRAM - NEIGHBOURHOOD GRANT 18-N-012 LIVING ROOM ART IN THE HEIGHTS
PURPOSE: Grant Approval Request
RECOMMENDATION:
1. THAT the Festivals Burnaby grant request from the Living Room Art in the Heights for Living Room in the Heights 2018 to be held on 2018 October 13 be received.
REPORT
Festivals and Special Events: Neighbourhood Event
Grant File 18-N-012: Living Room in the Heights 2018
Application Received: 2018 Sept 18
Project Budget: $3,025.00 Project Request: $1,150.00
Previous Support: New Festivals Burnaby Grant Applicant
An application request for the amount of $1 ,150.00 has been received from the Living Room Art in the Heights for Living Room in the Heights 2018 on October 13, 2018 at 4830 Albert St., Burnaby BC.
Living Room in the Heights is a neighbourhood initiative promoting art within the Burnaby Heights community by transforming a local residence into a performance space and art installation for one evening. This volunteer-run celebration brings community members together with artists and performers of all backgrounds and all levels.
-57- 6.a)a) To: Executive Committee of Council From: Director Parks, Recreation & Cultural Services Re: Festivals Burnaby Program - Neighbourhood Event 2018 September 26 ...... Page 2
The application has been completed in full and the applicant has shown evidence that they have the capacity to coordinate the event. Festivals Burnaby funds would be allocated toward eligible project expenses related to programming, marketing/promotions and administration . . i1i ·- ~- ave Ellenwood DIRECTOR PARKS, RECREATION & CULTURAL SERVICES
DE:hb 18-N-012 Uving Room Art in the Heights
-58- 7.a)
-59- 7.b) From: Renu Goodenough Sent: August-14-18 8:02 PM To: Clerks; Dhaliwal, Satvinder Cc: Calendino, Attilio Pietro Subject: Update: Escape to India! - Grant Request
Hi Sav and respected officials,
I have spoken with 2 of the performers/musicians we had lined up for the event and they have requested an honorarium to perform. Costs are rising (and so is the interest level!) so I hope you can be generous with your support of this event.
Thank you so much!! Renu Goodenough
From: Sent: Friday, 10 August 2018 2:06 PM To: [email protected]; [email protected] Cc: [email protected] Subject: Escape to India! - Grant Request
Dear Sav Dhaliwal and other Respected City Officials,
My name is Renu Goodenough, I’m a resident on Capitol Hill and a member of the steering committee for the North Burnaby Neighbourhood House. Building community is a passion of mine and I am reaching out to ask for help with a project that is near and dear to my heart.
On September 22, we will be holding a charitable fundraiser called ‘Escape to India!’ The event will bring together various aspects of the South Asian culture which will be enjoyed by people of all ages and nationalities. We will be setting the event up like an Indian market, with ‘shops’ offering handicrafts, foods, drinks, clothing, and we also have music and dance performances lined up. The event promises to be a fun, colorful and festive time for all. Additionally, we are raising much needed funds for 3 wonderful charities: the North Burnaby Neighbourhood House, Cameray Child and Family Services (Imperial St) and the Surrey Food Bank. We are also looking at repurposing/upcycling the beautiful and gently used Indian fabrics to help the environment and generate income for under-employed immigrant women.
In addition to increasing the cultural awareness, this event will offer an accessible opportunity for Burnaby residents (and beyond) to grow an acceptance and appreciation of the South Asian culture.
So far, we have had a tremendous response, with about 50 RSVP’s (and 3 small Indian businesses requesting to set up their own table at the event) and we are still 6 weeks away. The Burnaby Now has agreed to cover our event and we are now asking for support from the City of Burnaby to support this charitable fundraiser through the Community grant funding.
We are looking at a total budget of around $3800-$4600 for this event which we hope the majority will be recouped on the day of the event through food/drink/retail sales. The entry ticket costs $5 and is a redeemable voucher. If you choose to sponsor this event, the 3 charities listed above will benefit directly from that.
I’ve attached some marketing materials for the event that you can take a look at. Please let me know if you have any questions. 😊
Kind regards, Renu Goodenough
-60- 7.c)
From: Margaret L Hansen [ mailto:[email protected] ] Sent: August 28, 2018 11:44 AM To: Zeinabova, Blanka Subject: Application: Christmas Dinner Grant for New Vista Seniors
Attn: Mayor Corrigan and Members of Council,
Ladies and Gentlemen,
Re: New Vista Tenants’ Christmas Dinner Grants for November 27 & 28, 2018
The senior tenants of the Winch Tower, Douglas Manor and JS Woodward Courts would like to apply for a Christmas dinner grant for an approximate total of 130 guests on Tuesday November 27, 2018. The senior tenants of Vista Tower, Margaret Bacchus Manor and Grace MacInnis Manor would like to apply for a Christmas dinner grant for an approximate total of 130 guests on Wednesday November 28, 2018. For a total of 260 guests. After these events, a list of the guests who attended will be forwarded to Ms. Blanka Zeinabova or other appointee.
The Christmas dinners will take place on Novembers 27 & 28, 2018 at the New Vista Care Home, 7550 Rosewood Street, Burnaby.
We are sincerely grateful for previous grants that have provided a delightful dinner and a lovely evening for our seniors.
We hope that Mayor and Mrs. Corrigan or another City Council representative can attend each evening.
Sincerely,
Margaret Hansen New Vista Society Campus Coordinator of Volunteers
G139 - 7550 Rosewood Street Burnaby, BC V5E 3Z3 Tel 604-521-7764 local 1285 Fax 604-527-6001
Email: [email protected]
Visit our website at www.newvista.bc.ca
Member of the Burnaby Senior’s Resources Society and Volunteer Burnaby.
-61- 7.d)
6584 Deer Lake Ave, Burnaby, BC V5G 3T7 Ph: (604) 298 - 7322
September 4, 2018
Executive Committee of Council City of Burnaby 4949 Canada Way Burnaby, B.C. V5G 1M2
RE: Application for In-Kind City of Burnaby Printing Donation 2018 Deer Lake Craft Festival - November 16/17/18
Dear Chair and Members of the Executive Committee of Council for the City of Burnaby,
Since 1971 the Burnaby Arts Council has organized and hosted many events and wish to continue featuring local entertainment. The Deer Lake Craft Festival is a FREE 3 day community event held at the Shadbolt Centre for the Arts November 16/17 and 18. The event includes hands-on children art workshop, face painting, live entertainment and an artisan market. The Deer Lake Craft Festival has been a highly popular event that we have hosted for many years.
For our upcoming Festival we are experiencing the need to invest money into the event signage. All proceeds from the Deer Lake Craft Festival are invested in the community by facilitating arts and cultural events in Burnaby. We also provide opportunities for the community to come together through the enjoyment and experience of the arts and arts events. We are asking for the amount of $1,500 to assist in paying for the replacement of signage.
With your help, the BAC looks forward to continuing to make a positive impact as an important community Gallery and Arts Council. Thank you for your attention and support of the Council and the community members that it serves. We look forward to your consideration of our request. Should you have any questions, please feel free to contact me directly at 604-298-7322 or [email protected] .
Respectfully,
Teena Martin
Executive Director Burnaby Arts Council 6584 Deer Lake V5G 3T7
Promote, Support, Expand . . . the Arts in the City of Burnaby ------
-62- 7.e)
Financial Management Committee The Office of the City Clerk c/o Financial Management Committee 4949 Canada Way Burnaby, BC, V4G 1M2
September 10th, 2018
RE: Application for Community Grant
Dear Councillor Dan Johnston and members of the Financial Management Committee,
Please accept this letter from Burnaby Seniors Outreach Services Society as our application for a financial grant for $3,000.00 from the City of Burnaby.
We are a small non-profit society dedicated to promoting the emotional health and well-being of seniors, thereby enhancing their quality of life through the support of their peers. Our volunteers have been providing a highly valued Peer Counselling service to seniors in Burnaby since 1987. The society is directed by a voluntary Board, all of whom are seniors, coordinated by part-time staff, and functions with a dedicated corps of service volunteers.
Peer Counselling Our Peer Counsellors, (themselves men and women over the age of 55) whose purpose it is to assist their senior clients to address the emotional needs which frequently accompany aging, are selected for their warm and caring personal qualities and life experiences. They undergo an extensive 54-hour training program in communications and counselling skills. The increasing demand for assistance and intervention from the community for our unique, free in home services is challenging our current ability to provide sufficient peer counsellors. Training is the key and is essential for us to maintain a well-trained and vital body of volunteers. Inevitably, senior volunteers leave the program due to ill health or for other personal reasons requiring the need for on-going training courses.
Our funding comes primarily from the proceeds of BC Gaming, special events, membership dues, donations and special grants for specific programs. As with many other organizations, our funding options have been substantially reduced, so your financial support is more important than ever if this very valuable services can be maintained.
Our volunteer service program is a very cost effective way of providing benefit to those in need. For example, an 18-week training course for 15 participants costs us approximately $5,000 to implement. If each Peer Counsellor can reduce the need for only six seniors to seek more extensive and expensive physical or mental health services during a year, the potential savings are tremendous.
Burnaby Seniors Outreach 2055 Rosser Avenue, Burnaby, BC,-63- V5C 0H1 ● 604-291-2258 ● www.bsoss.org 7.e)
The opportunity to learn and do something meaningful and rewarding is also of immeasurable value to the peer counsellors. They take away with them effective interpersonal and life skills to use for themselves and share with those with whom they come in contact on a daily basis. Our motto is Seniors Helping Seniors Help Themselves and that has proven to be so true with our volunteers. Many were clients and now are counsellors helping others.
Caregiver Support Burnaby Seniors Outreach also provides a Caregiver Support program for unpaid/informal caregivers who support a family and friend. Often taking care of a loved one, such as a parent, spouse or adult child with a disability, can take a significant toll on the caregiver. In fact, according to BC’s Seniors Advocate, Isobel Mackenzie, 31% of unpaid caregivers are experiencing symptoms of distress such as anger, depression or feelings of not being able to continue with their caregiving duties (Caregivers in Distress: A Growing Problem report, August 30, 2017).
Our Caregiver Support program provides a range of support groups every month, an Education Series twice a year, an annual Caregiver Expo and a “My Caregiving Role” publication (a resource where caregivers can record critical information about the person they care for).
At this time, the Caregiver Support Group does not receive funding from the City of Burnaby.
Memory Café As part of the Dementia-Friendly Community Action Plan, Burnaby Seniors Outreach is proposing a twice-monthly Memory Café for people experiencing memory or cognitive deficits, and their caregivers. We are submitting a separate grant application to the Financial Management Committee for supporting the start-up of this new program.
Grant Request Burnaby Seniors Outreach is requesting a community grant of $3,000. Once again this year, the funding will support our upcoming Seniors Peer Counselling Training Course starting on October 1st, 2018.
We would be most pleased to provide any additional information or meet with you to discuss this request in greater detail.
We sincerely hope that you will consider our request favourable.
Yours sincerely,
Stephen D’Souza, Executive Director
Burnaby Seniors Outreach 2055 Rosser Avenue, Burnaby, BC,-64- V5C 0H1 ● 604-291-2258 ● www.bsoss.org 7.f)
Financial Management Committee c/o The Office of the City Clerk 4949 Canada Way, Burnaby, BC, V4G 1M2
September 10th, 2018
RE: Proposal for a Burnaby Memory Café
Dear Councillor Dan Johnston and members of the Financial Management Committee,
As part of the Dementia-Friendly Community Action Plan, Burnaby Seniors Outreach will be piloting a twice-monthly Memory Café for people experiencing memory or cognitive deficits, and their caregivers. With an annual budget of What are the benefits of a $12,335, the Memory Café will help those with dementia feel Memory Cafés? included, connected and supported. 1. Provide opportunity for regular social engagement In addition to our annual Community Grant application, Burnaby Seniors Outreach is requesting a one-time grant for 2. Create an environment that is relaxed and free of judgment $6,150 to implement this pilot project 3. Allow people to experience a About Burnaby Seniors Outreach sense of normalcy Founded in 1987, Burnaby Seniors Outreach is a local, 4. Inspire new friendships and peer charitable society dedicated to promoting the emotional support health and well-being of seniors, thereby enhancing their quality of life through the support of their peers. Our 5. Provide a break from normal volunteers provide highly valued Peer Counselling and routines
Caregiver Support services. 6. Low cost, high benefit
About Memory Cafés 7. Bring music, art and other Memory Cafés provide a much needed opportunity for both entertainment within reach care partners and those with memory or cognitive difficulties 8. Offer connection to other to get out of the house and connect with an accepting circle community based support of friends. At Memory Cafés in other communities café guests mechanisms comment on how important it is to have that break in their daily routine, and to take part in a fun social outing together. 9. Raise awareness about stigma and isolation
Café Structure and Activities 10. Can be a first step towards The Burnaby Memory Café will be held in the morning— creating a Dementia-Friendly typically a better time for those with cognitive impairments— Community for one and a half to two hours.
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They will be led by a staff “Group Lead” along with two volunteers for every four couples attending the Café. There would also be a volunteer Seniors Peer Counsellor available for one-to-one support meetings with caregivers while their partner is engaged in an activity, socializing or having refreshments.
Where: Brentwood Community Services Centre, 2055 Rosser Avenue
Who: People with memory and cognitive deficits, their partner, friend, or paid caregiver as well as volunteers and café coordinator/host.
When: Twice a month meetings, ideally in the morning. Weekdays or weekends (so working family can attend).
What: Activities - board games, trivia games, yoga/gentle exercise, sing-a-longs, visual art creation, drumming, storytelling, dancing/movement, bingo, guest speakers (art therapist/music therapist).
Part of the Dementia-Friendly Community Action Plan The City of Burnaby’s September 2017 Dementia-Friendly Community Action Plan has a vision of community where people living with dementia, their families and caregivers are included, connected and supported.
Recommendation 2.1 of the Action Plan states: adapt or develop activities and programs that are inclusive of people living with dementia and their caregivers. Furthermore, the actions in recommendation 2.3 refers to peer-to-peer volunteers spend time with people who have dementia so their caregivers can look after their own social needs.
The proposed Burnaby Memory Café will implement activities which realize these recommendations and contribute to helping make Burnaby a more dementia-friendly community.
The Role of Burnaby Seniors Outreach As an Associate Member of Voices of Burnaby Seniors (VOBS), Burnaby Seniors Outreach has been engaged with the process of developing and implementing the Action Plan since early 2016. At the February 27th, 2018 meeting of VOBS, a member of the Burnaby Dementia-Friendly Working Group discussed the challenges they had been experiencing is establishing a Memory Café in Burnaby. Given Burnaby Seniors Outreach’s extensive expertise and experience providing senior and caregiver support, we offered to contribute to the development of the program.
On April 18th we met with representatives from the Burnaby Dementia-Friendly Working Group, VOBS and the Alzheimer Society. We sketched out the next steps for setting up the Café.
A significant factor in implementing the program is funding. We decided to develop a preliminary budget (see Budget below) to incorporate into a proposal to be presented to Burnaby City Council as part of the implementation of the Burnaby Dementia-Friendly Community Action Plan. 2
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The proposal is focused on the role of Burnaby Seniors Outreach to provide volunteer recruitment, screening, training and management, and provide the Group Lead role for the Café.
Volunteer Training Inside Dementia: Burnaby Seniors Outreach will provide a skills-based course suitable for anyone who comes into contact with people living with dementia. Volunteers will understand what is happening to a person with dementia and learn how to build positive relationships using increased knowledge, empathy and practical skills.
Made up of four different modules, participants will learn how to apply evidence-based practical tools to build positive relationships and confidently support people with dementia to live well. Step inside dementia also contains the latest information on sight loss and dementia.
Course duration: Four hours with interactive face-to-face training that will equip participants to work and interact with people who have a dementia diagnosis or undiagnosed memory and cognitive difficulties and their care partners, friends, and others during Memory Cafés and out in the community.
Module 1 - What's happening? • Recognize that dementia affects people in different ways • Explain how the physical damage within the brain may cause everyday functional difficulties Module 2 - Who am I? • Explore how our memory works • Appreciate how our past can shape our future Module 3 - A strange new world • Understand how difficulties with perception can have an impact on people's well-being and responsive behaviours • Understand how our senses can be affected by dementia and how this can alter our experiences Module 4 - Connect with me • Appreciate ways of connecting with a person living with dementia • Recognize how our own actions can affect the way a person connects with us • Understand how methods of communication can be affected by dementia
Additionally, Burnaby Seniors Outreach will provide a second, ten hour training for specific skills related to the Café. The learning outcomes for this intermediate training are: Understand the principles of person-centered facilitation Understand basic principles and techniques in person-centered communication Understand the family caregiver role and its impact on family/personal life Learn techniques that help to connect with people with dementia Learn person-centered planning and risk management tools to support people with dementia Community referrals
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Low Cost, Low Barrier The Alzheimer Society currently offers a Minds in Motion (MiM) program. It is the only program being offered to those with a dementia diagnosis, suspected dementia, or cognitive difficulties and a companion (spouse, family member, friend, or paid caregiver). MiM is offered in several communities across the lower mainland with Coquitlam and New Westminster hosting the programs closest to Burnaby.
MiM is a fee for service program where participants pay approximately $45.00 - $90.00 for eight sessions. Programs include 40 minutes of multi-level exercise, social/snack time, and activities. A prerequisite for the program is that participants are able to participate in all activities offered.
As dementia is a progressive disease most people who are living with dementia will at some point be unable to participate in some part the MiM program. This, as well as cost, present barriers for some families who then have very limited opportunities for social interaction and community participation.
As a no-cost, low barrier program the Memory Café gives these families an option for getting a break in their routine, getting out of the house, and becoming part of a safe and accepting social group.
Annual Budget Volunteer Training Introduction Intermediate Café Total Wages & Benefits$ 360 $ 600 $ 5,040 $ 6,000 Honorariums 100 250 - 350 Program Space - - - - Materials 25 50 750 825 Refreshments 100 100 960 1,160 Advertising 1,520 - 2,280 3,800 Volunteer Appreciation - - 200 200 2,105 1,000 9,230 Total$ 12,335
Implementation Timeline We are looking at a 10-week implementation timeline- Weeks 1 to 6: Advertise for recruitment of 6-8 volunteers Weeks 6 to 9: Inside Dementia and Intermediate trainings Week 10: Kick-off Open House
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Grant Request A general overview of this pilot project was considered and endorsed by Voices of Burnaby Seniors (VOBS) on May 15th, 2018. A more thorough project proposal was considered and endorsed by the Burnaby Dementia-Friendly Working Group on May 23rd, 2018.
Burnaby Seniors Outreach is submitting this one-time grant application in conjunction annual Community Grant application to the City of Burnaby’s Financial Management Committee for consideration. We are requesting approximately half of the required revenue: $6,150. We are also applying to other sources, including the Community Saving Credit Union, to secure the remaining funding for this pilot project, with an intention to start on January 2019 until December 2019.
Our expectation is that the pilot project will demonstrate the impact of the Burnaby Memory Café and we will be able to secure ongoing funding.
Thank you for considering this one-time grant application,
Stephen D’Souza, Executive Director Burnaby Seniors Outreach www.bsoss.org [email protected] 604-291-2258 2055 Rosser Avenue Burnaby, BC, V5C 0H1
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MOUNTAIN UNITED FOOTBALL CLUB
September 13, 2018
Financial Management Committee C/o Office of the City Clerk 4949 Canada Way Burnaby, BC V4G 1 M2
To the Financial Management Committee
Re: Request for Recreational — Sports Grant
Mountain United Football Club is a provincial high level performance club with elite athletes and is a union between Burnaby District Youth Soccer Association and the North Shore Youth Soccer Association.
In October, the MUFC U-15 girls soccer team will be representing British Columbia in the Toyota Canadian National Soccer Championships in Laval, Quebec. To help make this trip a reality for every player on our team we are sending you this letter in request for a grant to help pay for some of the travel expenses incurred. We have four players who live in Burnaby and would appreciate your support.
The estimated team travel costs include the following: Accommodation $ 11, 200.00 Travel $ 7,100.00 Food, Car & Fuel $ 7,992.00 Other (Insurance, Miscellaneous) $ 600.00 Total Estimated Cost $ 26, 892.00
The club, players and parents would be grateful if the City of Burnaby would consider supporting the grant request needed to participate in this amazing opportunity. We are seeking 700.00 ($175.00 per player x 4 players).
We thank you in advance for your consideration and support. Please feel free to contact Nicole Delmotte (team manager) or myself if you have any questions or require any further information.
egards,
a Kauko C U-15 Girls — Parent Volunteer lk_nscb©telus.net (Cell) 604.209.7222
Nicole Delmotte MUFC U-15 Girls — Team Manager dsdelmotte.ca (Cell) 604.363.1447 www.mufc.ca
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