Welcome

Dear Student,

Welcome to King’s College London! Congratulations on your acceptance onto a research degree programme. Research is a key feature of the university and as a research student you will play an important role in contributing to the institution’s culture and reputation.

The purpose of this booklet is to acquaint you with the support systems available within your faculty/school and in the wider university community. It identifies where you can find information about academic and administrative procedures that are essential to the successful completion of your research degree

This handbook also contains an overview of the mandatory and optional training opportunities that are an important component of the research degree programme.

We wish you every success in your research project and hope you have a productive and enjoyable time at King’s College London.

Dr Linda Klavinskis Vice-Dean of Postgraduate Research Faculty of Life Sciences & Medicine

Professor Alistair Lax Director of Graduate Studies Dental Institute

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Contents

1. You and the university 3 3.8 Student Visas 22 1.1 King’s College London 3 3.9 College policies 22 1.2 The Graduate School 3 1.3 The Faculty/School structure 3 4. Health and safety 24 1.4 Student Representatives 3 5. Library Services & IT 29 2. Your degree 4 5.1 About Library Services & IT at King’s 29 2.1 Typical structure of the three-year full-time 5.2 Introduction to Library Services 29 PhD programme 4 5.3 Key Links to Services, Resources, Hel 2.2 ‘New route’ PhD programmes 4 And Guidance 29 2.3 Typical structure of the part-time PhD course 5 5.4 Library Liaison Managers 29 2.4 MD (Res) Degree 5 5.5 Information Skills Training 29 2.5 Aims of your study programme 5 5.6 IT Training 29 2.6 The Researcher Development Programme 6 5.7 Training for Postgraduates 29 2.7 Getting started… your first weeks 7 5.8 Support, Advice & System Status Updates 29 2.8 How to carry out your research project – some hints 8 6. Your welfare 30 2.9 Research Governance & Ethics 8 6.1 The Compass 30 2.10 Joining a professional body or society as a 6.2 Student Advice Service 30 student member 9 6.3 Counselling Service 30 2.11 Role of the supervisors and student 9 6.4 International students 31 2.12 Assessment of progress 9 6.5 Student financial support 31 2.13 Attending lectures, seminars, conferences 6.6 English Language Centre 31 and presentations 13 6.7 Language Opportunities for Students 32 2.14 Travel Bursary Scheme 13 6.8 Disability Advisory Service 32 2.15 Giving lectures and presentations and taking 6.9 Health care 32 part in journal clubs 13 6.10 King’s Careers & Employability 32 2.16 Poster displays 13 6.11 Chaplaincy and the Dean’s Office 33 2.17 Participation in teaching 13 6.12 Security arrangements on campus 34 2.18 Writing papers 14 6.13 King’s College London Students’ Union 34 2.19 ‘Writing up’ registration 14 2.20 Writing the thesis 15 7. Facilities 36 2.21 Requirements of a thesis 15 7.1 Postgraduate Space 36 2.22 Entry to the PhD examination 16 7.2 Guy’s Campus 36 2.23 Submission of the thesis 16 7.3 Waterloo Campus 37 2.24 Extensions 16 7.4 Denmark Hill Campus 37 2.25 The viva voce 16 7.5 St Thomas’ Campus 37 2.26 Intellectual Property Rights 17 7.6 Keeping informed: email and notice boards 37 2.27 Behaviour, College regulations and 7.7 Social clubs and recreation facilities 38 disciplinary matters 17 7.8 The area around the Guy’s and Waterloo 2.28 Student complaints and grievance Campuses 38 procedures 17 2.29 Student Progress Regulations 18 8. Transport information 39 2.30 Providing Feedback 18 8.1 Getting around 39 2.31 Further Sources of Information 19 8.2 Travel routes between King’s campuses 39

3. Administrative matters, rules and regulations 20 9. Useful contacts 41 3.1 Academic Centre 20 3.2 Registration 20 Appendix: Academic Honesty & Integrity 43 3.3 Change of name or address 20 3.4 Fees 21 3.5 Studentship stipends 21 3.6 Attendance and interruption/withdrawal from College 21 3.7 Off-campus study arrangements 21

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1. You and the university Our mission is to enhance the experience of postgraduate students at King’s. We bring together the postgraduate opportunities from academic centres 1.1 King’s College London throughout the College to provide a vibrant academic environment for our postgraduate community. King’s College London is one of England’s oldest and most prestigious university institutions: a multi-faculty 1.3 The Faculty/School structure research-led university based in the heart of London. The College offers an intellectually rigorous environment As a postgraduate research student, you will also be a supported by welcoming and caring traditions. King’s member of both an Academic Faculty of the College and has played a major role in many of the advances that a Research Division or Group, both of which have have shaped modern life, such as the discovery of the developed structures and networks that will support you structure of DNA, and it is now the largest centre for the during your time at King’s. A useful starting point for education of doctors, dentists and other healthcare information is the individual Faculty web page, which professionals in Europe and home to five Medical can be accessed at: www.kcl.ac.uk/schools. Research Council centres. This provides information on the management King’s College London owes its present structure to structure, including contact details for key individuals, mergers in recent years with the United Medical and details of how research and teaching is organised within Dental School of Guy’s and St Thomas’ Hospitals and the the Faculty, and other key subject specific information Institute of Psychiatry, Psychology & Neuroscience. The for students. College is now consolidated on five campuses at the Although there may be slight differences depending Strand, Waterloo, Guy’s, Denmark Hill and St Thomas’ on the Faculty that you are based in, the core support Hospital. structures are essentially the same. Each Faculty has a With some 23,000 students and 5,500 staff, the Postgraduate Research Students Committee that is College offers undergraduate and postgraduate courses chaired by a Director/Vice-Dean who has overall in nine academic faculties. These are the Faculties of Arts responsibility for research students. Each Committee is & Humanities; Life Sciences & Medicine; Natural & usually comprised of Divisional Postgraduate Mathematical Sciences, Nursing & Midwifery and Social Coordinators, who are responsible for the detailed Science & Public Policy; the Dickson Poon School of Law; support and progression of students within a single the Institute of Psychiatry Psychology & Neuroscience; Division or Faculty. Larger Divisions with a lot of the Dental Institute and the Global Institutes. students often have more than one Postgraduate You are studying at King’s during an exciting time in Coordinator and sometimes a formal committee of their the evolution and development of the College. Especially own to consider progress. important are the strengthened research initiatives that You will have an individual Postgraduate Coordinator create a stimulating and world-class environment for appointed to you at the start of your studies. You should postgraduate studies. have been informed of your Coordinator’s name in your offer letter but if you are unsure please contact the 1.2 The Graduate School Academic Centre. Contact details for all Postgraduate Coordinators can be found on the Virtual Campus or Graduate School Office Dental Institute Postgraduate Research KEATS space Floor 5, Franklin-Wilkins Building, Waterloo Campus (see section 3.3). Tel: 020 7848 4146, Email: [email protected] Web: www.kcl.ac.uk/study/pg/school/index.aspx 1.4 Student representatives

Postgraduate study is at the heart of the College and Student representatives put the views of fellow students King’s is sensitive to the unique needs of the on their programme to Divisional student/staff liaison postgraduate community. The Graduate School, committees or the Faculty Postgraduate Research established in September 2005, provides a supportive Students Committee. Representatives are usually network across the College by sharing good practice. organised by individual Faculties and departments. If you The School strengthens our focus on postgraduate needs are interested in becoming a representative please and delivers a series of services to the postgraduate contact your Divisional Postgraduate Co-ordinator or community. Our Graduate School offers an exceptionally Secretary of the Faculty Postgraduate Research wide choice of subjects. The College boasts over 230 Students Committee via the Academic Centre (see taught postgraduate programmes and an extensive section 3.1). Details of the current Faculty PGR Reps can range of research opportunities pursued by over 8,600 be found on the Virtual Campus or the Dental Institute students. The College ethos fosters a sense of Postgraduate Research KEATS space. KCLSU provides community and friendship amongst an international and student representatives with training to assist with their multicultural student body. role. For more information: www.kclsu.org/studentreps/

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2. Your degree 2.1 Typical structure of the three-year full-time PhD programme

First year Second year Third year Enrol and register for the degree of MPhil. Identify further skills development and training Attend training day in October*. Identify further needs. skills development and training needs.

1st month: Meet your Postgraduate Co- Throughout: regular meetings with your Throughout: regular meetings with your ordinator and student representative. Meet supervisors supervisors. formally with your supervisors to outline your initial PhD research and training programme. Sign and return the Student/Supervisor agreement. 1st month*: Attend induction days in 15 months: Formal Progress Review. 27 months: Formal Progress Review. September & October. Identify skills and 30 months: Enter the PhD examination. development and training needs. Throughout: regular meetings with your 21 months: Formal Progress Review. 33 months: Formal Progress Review. supervisors with a minimum of 2 formal meetings per month. 3 months: Formal Progress Review. Completion Present your work at Divisional or Faculty 33 months: finish research and concentrate of Online Progress Report (OPR) Research Day (Poster presentation). upon writing the thesis.

9 months: Formal Progress Review and OPR. Attend courses to develop transferable and Present your work at Divisional or Faculty Submit report for upgrade examination. If personal skills. Research Day (Oral presentation). progress is satisfactory, your registration will be transferred from MPhil to PhD. Attend courses to develop transferable and personal skills. Present your work at Divisional or Faculty 36 months: Submit thesis for examination. Research Day (Poster presentation). Attend courses to develop transferable and personal skills. * This timing may differ for students commencing at times other than the start of the academic year in September

2.2 ‘New route’ PhDs programme outlined in 2.1 begins and your PhD would be expected to follow the structure as described. The structure given above relates to the ‘traditional’ three-year full-time research degree programme. Integrated four-year PhDs However, increasingly many research councils and other Students enrolled on the integrated four-year degree research funding bodies are providing support for ‘new programme will commence their PhD project at the start route’ PhDs taken over four years, which are designed to of the first year, similar to the traditional PhD route. provide a comprehensive training experience to equip However these students will have a greater range of students with a full range of generic research-related training opportunities throughout the entire period of skills to meet the needs of employers. Such skills often study as opposed to one defined block of training at the lie outside the specialist fields of advanced academic beginning of the programme. These training study. Many of you will be entering the College as a opportunities may include, for example, modules from a student in this way. There are three types of ‘new route’ taught masters (which can be quite demanding), the PhD for which students may be registered. opportunity to engage in interdisciplinary research and acquire very different sets of research techniques One plus three’ PhDs through rotations in different laboratories, or furthering Students enrolled on the ‘one plus three’ route will your future research career through working towards the initially register for a formal MRes or MSc degree. preparation of postdoctoral research grants and journal At the beginning of year two, subject to satisfactory publications. As a result, the progress towards completion of this component of the programme, completion and submission of the PhD is expected to be students will commence the main project that forms the slower than for the traditional PhD. Students will be subject of their PhD thesis. At this point the PhD expected to complete and submit their thesis over a maximum of four years rather than the three years

4 described in section 2.1. Students on this route are The College Counsellors are well equipped to help normally still expected to upgrade before the end of the students who find it difficult to reconcile conflicting first year and if supported by a studentship, your stipend work, home and study needs, and they are available to for the final stages of your registration period will help you if you need them (see section 6.4). depend on a review of your academic activities in the final year. Regulations for part-time students Postgraduates may be eligible to study part-time if they As part of your offer you should have been informed fall into one of the following categories: which type of PhD programme you are enrolled on. If you are unsure, you should contact your supervisor,  Persons engaged in earning their own livelihood who Postgraduate Coordinator, or the Postgraduate Office in provide evidence from their employer to that effect at the Academic Centre (see section 3.1) who will be happy registration to guide you. Further guidance on the formal  Persons over the age of 25 who are registered as requirements will also be given to you throughout your unemployed studies.  Persons who have retired voluntarily or otherwise from regular employment 2.3 Typical structure of the part-time PhD  Persons whose domestic circumstances are considered course (normally six years maximum) by the College to prevent full-time study  Students in the third or subsequent year of registration The basic requirements for part-time students are the for an MPhil or fourth or subsequent year of same as those for full-time students, but the timing of registration for PhD some milestones reflects the pace at which part-time  Students registered as internal postgraduate students students can work and progress. In a typical six-year who are paid as research assistants or the like and part-time programme the following apply: financed from Research Council grants or research contracts Formal Progress Reviews: These take place after the first three  Public Research Institute students months and every six months thereafter. The frequency  External students is the same as for full-time students, but the progress expected will be less. Part-time students generally pay fees at half the full time MPhil to PhD Upgrade: This must take place before the end rates. Please consult the prospectus and fees schedules of the second year. The upgrade report should be for definitive costs. Note that these vary from year to submitted at or before 18 months. year.

Inductions: Part-time students are invited to attend a final 2.4 MD (Res) Degree year induction at the start of each year. You may elect to attend only at the start of your first, third/fourth and The Doctor of Medicine (Research) (MD (Res)) is a sixth years. research degree specifically aimed at those in clinical practice. This degree is only open to those with a medical For some students it is necessary to work in order to degree and needs to be focused on “any branch of support themselves financially whilst studying. If this medicine, or surgery or medical science”. The standard involves working outside the College, and at irregular required of an MD (Res) thesis is very similar to that of hours, you may find it difficult to balance your study and the PhD, with the only difference between the MD (Res) work needs. Therefore, if you do need to work as a part- and a PhD being the length of the research work time student you should discuss this candidly with your expected to be included in a thesis. The length of time supervisor at the start of your study programme. students spend studying for an MD (Res) degree is only Please note that part-time students must study for a two years full-time or the part-time equivalent, with a minimum of 17.5 hours per week. maximum registration period of five year part-time. In If you are an employee, and have been accepted as a practice, MD (Res) students study part-time, as they research student, you will normally be registered as a tend to be employed in a clinical setting to conduct the part-time student, although exceptions can be approved research. if certain conditions apply. Usually, there is little conflict between work and study as they are often very closely 2.5 Aims of your study programme related. However, you must be aware that a PhD requires originality on your part and therefore if you The experience of studying for a PhD is unique. The work in a job which is defined in detail before you begin demands on time and effort, the concentration on one this type of work may not be suitable for a PhD. Again, topic for three to four years, building confidence and this is something to discuss with your supervisor. independence and sharpening your intellectual skills are aspects that make this a demanding and fulfilling time.

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Decisions made while doing a research degree may each year of their PhD. This information should be affect your career significantly. It is important then that recorded on the personal log at http://training.kcl.ac.uk. you have a clear vision of what you are trying to achieve. We ask you to assess your training needs at the start of In order to conduct research effectively, you must be your PhD programme and, with the help and agreement able to gather information, interpret it, develop of your supervisor, to take steps to acquire the training hypotheses and, in most cases, put these to the test you need. through experiment, from which predictive theories and The personal and professional advantages of skills models emerge. PhD graduates must have extensive development include: advanced and expert knowledge of their discipline, and this is something that will be examined in addition to  The ability to plan a research programme, and use the your thesis, at the end of your study period. best approaches to solving problems. The aims of a PhD programme are usually these:  Confidence in effectively planning and building your future, in whatever area you choose to work.  To develop the skills and abilities required for original  Understanding your personal strengths and research preferences.  To gain theoretical and practical knowledge relevant  The ability to participate in intellectual discussion and to the chosen area of research exchange ideas.  To make discoveries through observation, analysis and  Possession of a wide range of transferable skills. experimentation, thereby contributing to the research  Developing your skills will help you to complete your subject programme effectively, plan for your future career and  To gather and interpret existing data and information. acquire skills that you will need in future life.  To write a thesis which presents and interprets the The importance of transferable skills in your training and employment research undertaken There are important national and international trends in  To learn more about the general discipline(s) to which patterns of employment of doctoral graduates. The the work relates patterns of employment of PhDs have changed radically

in recent years: now probably less than 15 per cent end To these we must add that expert knowledge of your up in academic positions; not all stay in research; many own discipline is of cardinal importance and will be now look to take their skills into commerce, industry, essential if you aspire to earn your living from your government or voluntary organisations. specialist knowledge. Although these analytical skills Employers emphasise repeatedly that postgraduates often relate very much to what is expected of research trained deeply in one special subject are not attractive to scientists, they are valuable attributes which you will be them unless they are personally effective and have well able to use whatever job or profession you choose. So developed abilities and skills in communication, you can expect to acquire important transferable skills networking, team-working and career management. You from a PhD programme. will find that universities, research centres, the health 2.6 The Researcher Development Programme service and industry - the main employers of research scientists - share the view of the importance of

transferable core skills that are distinct from your To provide you with further support and career specialist scientific expertise. In selecting new staff, development opportunities, the central College universities not only expect a new research scientist or Graduate School provides a skills training programme. academic lecturer to have the potential for world-class The Researcher Development Programme provides research, but will also demand advanced interpersonal, workshops to help build your skills and support you while communication and information literacy skills. Teaching you carry out your research. Further details are provided qualifications are now required in university academic on the Graduate School’s webpages: staff, so acquiring basic teaching competency as a http://www.kcl.ac.uk/study/pg/school/RDP/index.aspx postgraduate student may give you a competitive edge Our online course booking system is available at later. http://www.kcl.ac.uk/study/pg/school/RDP/training-and- development/Bookyourcourses.aspx Skills areas Information on the Researcher Development We concentrate on seven skills areas for postgraduate Programme will be provided at time of your first students. The Research Councils published a joint induction and later at the regular briefing and discussion statement outlining the skills a research student should sessions for research students. It must be emphasised acquire in addition to their main area of research study that participation in training is mandatory, and your and these are: continued registration as a research student will depend upon this. All research students are now required to 1. Research Skills and Techniques accrue two weeks’ worth of development activities in 2. Research Environment 3. Research Management 6

4. Personal Effectiveness 2.7 Getting started… your first weeks 5. Communication Skills 6. Networking and Team-working When you begin your studies, it might seem that the 7. Career Management years of research ahead of you is an eternity and that you will have more than enough time to complete a detailed Training in Sections1 and 2 are provided by your Faculty; research project. However, it is important to start to plan the Researcher Development Programme provides and assess your progress early on and continue this opportunities for you to develop skills covered by throughout your studies. In order to stay on track you Sections 3-7. Opportunities include: should set small goals throughout your studies which should be constantly reviewed. If you find yourself falling  College and faculty-wide induction for new students. behind it may be because the project is too large and you  Skills development workshops covering interpersonal may need to narrow your focus. It is better to find this and management skills; research ethics; developing out sooner than later. funding and disseminating research; career management and the PhD process. Induction  Many of our courses are available online so that you All new research students are required to attend a can access them wherever you have internet access. Graduate School and local induction course that starts  Summer schools. soon after arrival. This is an essential step in settling into the College, and is an obligatory part of your training Exactly how you structure your training experience will programme. You will hear about the many services be largely up to you: you can choose what to do, when to available to support you in the college, and you will have do it, and in what order of priority. The most important the chance to meet other students and the staff. You will aspect is that the training and development you be introduced to the structure and requirements of your undertake should be relevant and useful to you. research degree programme, including the training

How to work out your personal skills development needs opportunities. The day will help orient you to the We encourage you to assess the competency level of college’s campuses and daily life. It will conclude with an your personal skills in order to choose what is most evening social event. appropriate to you. Many students start their PhD The Research Councils and many professional and research programme already possessing many skills at a learned societies publish booklets for PhD students and high competency. Your needs change with time and so their supervisors. You may also find the books on the recurrent self-assessment becomes essential. following list useful in planning your research degree. The Graduate School has provided a short guide on  Take the advice of your supervisors starting a research degree, which can be accessed at:  Use common sense https://internal.kcl.ac.uk/student/grad-school/pgr/start/index.aspx

 If you have well-established interests that you want to Petre, Marian & Rugg, Gordon (2010) The Unwritten Rules of PhD pursue, find specialist courses and attend them Research. Open Up Study Skills. ISBN 0335237029. £10.99  Reflect on your skills against a set of criteria that

describe the levels of competency expected in Phillips, Estelle M & Pugh D S (2010) How to Get a PhD. 5th Edition. postgraduate students Open University Press ISBN: 0335242022. £16.00

An objective approach like this can be used repeatedly as Cryer, Pat (2006) The research student’s guide to success. 2nd Edition. your needs evolve. To help you we have implemented an Open University Press ISBN: 0335211738 £16.99 online system accessed at http://training.kcl.ac.uk. This system provides you with an online questionnaire which Davis, GB (2012 Writing the doctoral dissertation: a systematic asks you to rate your competence and confidence on the approach. 3rd Edition. Barron’s Educational Series ISBN 0764147870 skills listed in the Joint Skills Statement. The system £8.52 then takes you through to the online course booking system, links to online courses and enables you to log all Marshall, S Green N (2010) Your PhD companion. ISBN 1845283929. of your development activities in the My Activities How to books £7.19 section. On this basis you will be able to see where you should put your effort and time in acquiring or Dunleavy, P (2003) Authoring a PhD thesis: how to plan, draft, write developing particular skills. To log on please use your and finish a doctoral thesis. Palgrave MacMillan ISBN 1403905843 King’s username and password – the same ones that you £17.99 use to access your email account. Any problems with accessing the system should be logged with an ISS Holloway, I Walker J (2000) Getting a PhD in health and social care. helpdesk. Blackwell ISBN: 0632050578 £35.69

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Medawar, P B (1981) Advice to a Young Scientist. Basic Books ISBN: your supervisor. If you are supported by industrial 0465000924. £21.00 sponsorship, you will almost certainly have a written agreement or contract with your sponsor covering these Sindermann, C J (2001) Winning the Games Scientists Play. Perseus issues. All grant-giving bodies have their own rules about ISBN 0738204250 £10.63 commercial exploitation, so you have a responsibility to them as well (if you are supported in this way) to protect 2.8 How to carry out your research project - any relevant discoveries and inventions. some hints Start an ‘ideas’ book – a rough notebook for jottings and notes will help you think about and plan your There are many different research disciplines in the project. Use it during discussions with your supervisor to College and the way in which you will carry out your record your collective thoughts whilst you are talking. research degree will vary with your area of activity. There Good ideas can easily get lost in the pace of discussion. are students whose research is based in the laboratory, It is important that you are aware of the research work in the clinic or in the field. Others may spend almost all which has been published in your field. Take time to their time in library work. In spite of this diversity, there develop a good search strategy on a range of are some general observations and advice that can be bibliographic databases such as Medline and the Web of made about all research degrees. Because most students Science. Advice and training are offered by Information in the Faculty of Life Sciences & Medicine and Dental Services and Systems (see Section 5). You should be Institute are engaged in laboratory work, many aware that others are likely to be working in areas close comments that follow are particularly directed at them, to your own research topic and may publish something but if your work is different, you will still find most of similar. This can be distressing, but only rarely does it these are relevant. result in the termination of a project. Cultivate good day-to-day habits that will make your Plan your experiments carefully. What do you aim to work easier. Good researchers maintain high standards achieve? Are they true tests of your hypotheses? Don’t of tidiness and cleanliness at their workplaces. do unnecessary experiments. When considering the Keep detailed notes of what you do and what you variables you use, think logarithmically (e.g. 1, 2, 4, 8) think. Write up laboratory notebooks from the very start rather than arithmetically, or use extreme values and of your studies. You should use them to plan and record then interpolate. Don’t worry too much about a ‘failed’ experiments, data and your work on a day-to-day basis. experiment. Evaluate your results critically and Remember that notebooks need to be re-read often objectively, and don’t leave out important control years later, and not only by you, so it is essential that experiments – ‘many a beautiful theory has been they are written clearly and in a way that is intelligible to destroyed by an inconvenient fact’. others. Every entry must be clearly dated and you should Ask questions all the time, not just of your supervisor cross reference to other notebooks and experiments so but of other students and academics in the College. You that the relationships between different parts of your can find the research interests of all the staff in the research are easy to follow. These note books will be a Faculty in the College’s Postgraduate Prospectus. long-term record of your work and must permit Remember that there are very likely to be legal extensive back reference because they will become the restrictions and rules governing your work, so it is foundation of your thesis and papers for publication. essential that you are familiar with procedures for risk Make sure all your recorded data is dated, labelled assessment and the importance of the Health and Safety boldly and stored so that you can find it again. For Act, that you understand the principles of safe working example, results on rolled charts should be folded (see Section 4), and that you are aware of the ethical concertina-wise and filed. Keep backups of computer constraints on human experimentation and of the law data in a safe place. Draw figures and write up methods concerning animal experiments (see below). as your work proceeds. Make full notes in your laboratory book on the same day as you did the 2.9 Research Governance & Ethics experiment, properly annotated with comments and conclusions. The College is committed to maintaining the highest The importance of keeping good records of your work possible standards of integrity and probity in the conduct cannot be over-emphasised. They could also form the of academic research. Therefore, at the start of your basis of patent applications, and advice on intellectual studies, it is essential that you familiarise yourself with property rights should always be sought at an early stage College guidelines and procedures to ensure that the if there is any likelihood that your work could lead to conduct of your research is appropriate and your results something commercially exploitable (see Section 2.24 are both truthful and fair. The College has produced a and contact King’s Business). In this context, you need to Statement on Research Integrity, which can be accessed be aware that the College has legal rights over the work at www.kcl.ac.uk/innovation/research/support/conduct/about.aspx done on its premises and that your notebooks should not be removed from the College without the approval of

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Further guidance can be found on the College Research of staff allocated as second supervisor. Supervisors are Integrity and Good Conduct pages at: selected according to appropriate experience and www.kcl.ac.uk/innovation/research/support/conduct availability. A good relationship between the student and supervisors is crucial for the smooth conduct of your Ethical approval research training and there is guidance on how this can If any aspect of your project involves human subjects be managed (see https://internal.kcl.ac.uk/student/grad- and/or materials derived from human subjects, you will school/pgr/start/stdsup.aspx). require ethical committee approval before starting. This may be obtained from the King’s College Ethical It is important that expectations on both sides are clear Committee, but if the project involves any research in relation to frequency of consultation, the conduct of involving NHS patients, staff and premises, this must be research, and the submission of written work, in addition obtained through the NHS Research Ethics Committee to guidance from the Coordinator in your Research instead. The King’s Ethics Committee deals only with Division. College policy regarding the roles and healthy volunteers that have no connection with the responsibilities of supervisors and students is set out on NHS (the fact that most healthy research subjects will the Graduate School home page at have an NHS GP does not mean that your study must be https://internal.kcl.ac.uk/student/grad-school/pgr/docs/roles.pdf. reviewed by an LREC - you are not recruiting them on the These are brought together in the ‘Student / Supervisor basis of their being an NHS patient). Please note that Agreement’, which will have been given to you at separate approvals may be required for different parts of enrolment and which is also available to download from a project, for example if the project develops into areas the Virtual Campus. You and your primary supervisor that were not previously planned. should discuss, sign and return this agreement to the Further information on ethical approval is available at Academic Centre during the first month of registration. www.kcl.ac.uk/research/ethics.

Details of the NHS Research Ethical Committees are Second supervisor system available at the National Research Ethics Service The Core Code of Practice outlines the responsibilities of homepage (www.nres.nhs.uk). You and your supervisor are your supervisor. In addition, you will have a second strongly advised to contact the Research Ethics Office to supervisor whose role is to stand in if your principal discuss the requirements in terms of ethical approval for supervisor is absent e.g. on sabbatical, and to give advice your project before applying. and assistance to you as necessary. The exact role of the Ethical approval will be monitored as part of the second supervisor can vary according to the needs of the upgrade exercise at the end of the first year. project, or the extent of supervisory experience of the first supervisor. Your second supervisor will normally be Data Encryption another member of the academic staff, drawn from the It is essential that all confidential or sensitive information same or another Research Division. gathered during the course of your research project is completely secured to prevent unauthorised disclosure 2.12 Assessment of progress that is illegal under the Data Protection Act 1998. To provide guidance to ensure all research data is processed appropriate and kept secure, the College has produced There are a number of ways in which we ensure that an Encryption Guidance Policy that you must observe students receive helpful and independent advice on your before you start collecting information. This can be progress. You should meet regularly with your found at www.kcl.ac.uk/college/policyzone/index.php?id=222. For supervisors and it is essential that you and your further guidance, please contact the Information supervisor keep and agree a written record of these Services and Systems (see chapter 5) formal meetings. Full-time students should aim to meet with their supervisors at least once a week at the outset 2.10 Joining a professional body or society as a of their studies and twice a month thereafter. student member Along with regular meetings with your supervisors and You may wish to join a professional body or society Postgraduate Coordinator you will be expected to appropriate to your discipline. There are many that complete regular progress reports. Once you have welcome student affiliate members and they can provide enrolled, these progress reports are due in after three you with much useful career information, give you access months, nine months and then every six months to scientific conferences and provide travel bursaries and subsequently. reduced or free journal subscriptions. All research progress forms are submitted online through the King’s Online Student Records System: 2.11 Role of the supervisors and student https://mykcl.kcl.ac.uk/urd/sits.urd/run/siw_lgn You will receive an automated email to advise when At the beginning of the degree programme, a first these progress reports are due. An outline of the online supervisor will have been identified and another member progress report process can be found on page 11.

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Assuming registration in October, the schedule of made, you will normally be sent a formal warning meetings for the traditional three-year full-time PhD is: notification from the Vice-Dean of Postgraduate Research/Director of Graduate Studies or their nominee, Initial meeting at beginning of programme with full feedback, usually with a deadline of six weeks to The purpose of this meeting is to introduce you to the address issues raised by the committee. If progress is still Postgraduate Coordinator for your Research Division unsatisfactory after six weeks, the Head of Graduate who will explain your obligations relating to attendance Studies will write to you informing you that your MPhil at research seminars, training courses, journal clubs etc., registration is being terminated although in certain and to course work or tutorials. circumstances you may be permitted to submit an MPhil degree within a shortened period of study. Progress Report 1 (after three months) If you cannot submit your transfer report on time, you Following discussion with your supervisors, you will meet should seek advance approval for an extension from the to discuss your progress to date. For this meeting you Vice-Dean of Postgraduate Research/Director of will be asked to complete an online progress report. Graduate Studies through the Postgraduate Coordinator no later than seven months from date of registration. If Progress Report 2 (MPhil / PhD Transfer) (after nine months) you submit your report late without prior approval and As at the three-month review you will be expected to the transfer meeting is delayed as a result, you may lose submit an online progress report completed by yourself, the option of the six week review period and your your supervisors and the Postgraduate Coordinator. At registration may be terminated after the first transfer this point you will also apply to upgrade from MPhil to exercise, should progress be insufficient. PhD. Further guidance on about the MPhil to PhD transfer The format for this review can vary according to process can be found on the Virtual Campus at Division, and you should confirm the detailed http://virtualcampus.kcl.ac.uk/vc/graduates/default.aspx or the arrangements with your supervisor and Postgraduate Dental Institute Postgraduate Research KEATS pages at Coordinator beforehand. However, the Faculty of Life http://keats.kcl.ac.uk/course/view.php?id=12727 Sciences & Medicine and the Dental Institute have agreed a set of common guidelines that can be located MD (Res) First year review on the Virtual Campus. Typically this will involve the MD (Res) students must also undertake a major review production of a written first year report ~5,000 words (similar to the MPhil-PhD upgrade) at the same time as (with a total limit of not more than 7,000 words MPhil/PhD students. Given the shorter time period excluding references).This report will be discussed with involved, and the heavy clinical demands on those your thesis progress committee or similar, who will orally registering for an MD (Res), this exercise will determine examine you (or ask you to orally present your work). whether the student will be able to complete within the This first year report should provide evidence that you timescale set out above. The guidance for the MD (Res) are familiar with your research topic and the relevant 1st year review process can also be accessed at references and published work in the field. The format of http://virtualcampus.kcl.ac.uk/vc/graduates/Default.aspx this first year report should include: title page, table of contents, abstract, introduction (including survey of the Progress Report 3 (after 15 months) existing literature), aims of project, materials and You will meet your supervisors to discuss your progress methods, preliminary results, timetable for completion to date, and complete an online progress report. of the thesis, discussion and future directions, references (e.g. British Pharmacological Society complete format) Progress Report 4 (after 21 months) and appendices. Please note: the upgrade report should You will meet your supervisors to discuss your progress not be bound. You will be sent a reminder to submit your to date, and complete an online progress report. written work via the online upgrade system, which can be accessed via Student Records, but your Division may Progress Report 5 (after 27 months) also expect you to circulate hard copies to the panel as You will meet your supervisors to discuss your progress well. to date. The report form for this meeting includes an Progress in the laboratory will be considered by the abstract of your thesis, a thesis plan and details of Committee, who will also take into consideration your publications arising or likely to arise from the research. record of attendance at meetings, training courses, lectures etc. and the committee will make a judgment as Progress Report 6 (after 33 months) to whether progress is satisfactory. You will be informed You will meet your supervisors to discuss your progress by email about this judgment and be provided with a to date. For this meeting you will be asked to provide an copy of the examiners’ transfer report via the online update on the development of your thesis. system. If sufficient progress has been made, you will transfer Please note that part-time students will also have six- from MPhil to PhD. If insufficient progress has been monthly meetings until they begin writing up. However,

10 they are not expected to transfer from MPhil to PhD (or undertake the first year MD (Res) review) until they have been studying for 15 months. Students entering the final year of registration will have quarterly progress meetings until they submit. Throughout your studies, you will have regular meetings with your supervisors. Many informal meetings will be arranged at your instigation, or that of your supervisors or any other member of the committee. However, informal meetings in the coffee room should not replace formal, documented meetings which should take place at least twice a month (weekly at the beginning of your studies).

11

Online Progress Reporting Process

At three months, nine months and every six months subsequently, a progress report must be completed by all full-time and part-time PGR students. Students in their final year must complete a progress report every three months.

An automated email reminder is sent to the student’s King’s email account when these reports are due, but you should also bear in mind when these reports are due and take responsibility for ensuring they are completed on time. Continued registration depends upon satisfactory completion of these progress reports.

The progress report can be accessed at https://mykcl.kcl.ac.uk/urd/sits.urd/run/siw_lgn. If you have studied more than one programme at King’s, make sure that you have logged into Online Student Records by selecting your current PGR degree programme (you will be presented with a drop down list.)You should access the Progress Report via “My Online Tasks”, complete all parts of the Student Section, and store each section separately.

When all sections are complete, you should click the “Go to full report menu” button to review your entry and then “Submit”. Your supervisors will receive a automated email requesting that they review and comment on your progress. You should aim to submit your section of the report no later than two weeks after receiving the initial email.

The supervisors should complete the Supervisor Section in consultation with each other (although only the first supervisor is responsible for ensuring the agreed comments are entered into the online progress report system). Your supervisors can request that you amend your section of the report by returning this back to you to amend online with feedback. Any issues that arise should be discussed and addressed. Once all parties are satisfied that the report is a true reflection of your progress, your supervisor will return the report for one final time to you to “Accept and Sign Off” the report electronically. When you have signed off the report, your Postgraduate Coordinator will receive a automated email requesting that they review your overall progress. The “Accept and Sign Off” section should be completed no later than one month after you receive the initial email

Where appropriate, the Postgraduate Coordinator will meet with you to discuss your progress. The Postgraduate Coordinator will complete the Department/Division section of the progress report. If there are issues with your progress the Postgraduate Coordinator will address these with the you and your supervisors. If there are serious issues or concerns raised in the progress report these should be discussed with the Head of Graduate Studies.

Progress conditional or unsatisfactory Progress satisfactory

The report will be referred to the Head of Graduate Studies, who will address The Postgraduate Coordinator should comment on your progress, the issues raised in liaison with all parties involved The Head of Graduate Studies can also make recommendations about the make a recommendation about your continued registration (including whether to transfer to writing up) and sign the form. your continued registration or decide that the situation should be kept under

review by the Postgraduate Research Students Committee

Upon completion, an email notification will be sent to you and your supervisor notifying that the final report, with the Postgraduate Coordinators comments, has been completed and can be accessed online via Student Records.

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2.13 Attending lectures, seminars, conferences and greatly in the effectiveness of your presentation, and act presentations as prompts as your talk proceeds. However, from your own experience, you will be aware of how variable the During your studies, you will be given many quality of these can be; poor visual aids greatly reduce opportunities to attend seminars and lectures. These the effectiveness of presentations. PowerPoint (or range from single departmental lectures and one-day similar computer presentation software) is now widely meetings, to week-long conferences that are either small used, but do make certain that suitable data projectors specialised or large international meetings covering and computers are organised beforehand. All major many different subjects. You are required to attend theatres are equipped with data projectors, but specific Research Division seminars, and may be required to adaptors, cables or other advance arrangements may be attend seminars given by your postgraduate colleagues. needed. The seminars are likely to be broad-ranging and are a Further advice on giving presentations can be obtained good opportunity to extend your range of interests and from some of the recommended texts (see section 2.6) to develop your understanding of other research and there is training on presentation skills available techniques. You will be provided with details of these by through the Researcher Development Programme. your Research Division. 2.16 Poster displays 2.14 Travel Bursary Scheme An alternative to giving talks for presenting research Students unable to fund the costs of travel from their material is the poster session. Much material can be studentship or external funding sources can apply to a conveyed at such a session and discussion with bursary fund to help with the costs of travel, registration interested parties attending the session can be more and accommodation at conferences and workshops. focused. A good display should explain the aims and There are four deadlines each year: 31 January, 30 April, importance of the project, give essential background 31 July and 31 October. Further details and application information, the results obtained and conclusions forms can be obtained from the Postgraduate Office or reached. The poster should be easily read at a distance of at about two metres. A common mistake is to have too http://virtualcampus.kcl.ac.uk/vc/graduates/default.aspx or the much text and too little graphical or photographic Dental Institute Postgraduate Research KEATS pages at material. Aim to create a poster with the minimum http://keats.kcl.ac.uk/course/view.php?id=12727 number of words necessary to explain your work. The Graduate School has a conference attendance Training in producing posters is also offered as part of fund and King’s has a limited number of travel prizes, the Researcher Development Programme. awarded in the spring term. (see https://internal.kcl.ac.uk/student/grad- 2.17 Participation in teaching school/pgr/support/index.aspx). Funding can also be sought from scientific societies and grant awarding bodies, All postgraduate students are encouraged to explore while conference organisers often make travel bursaries ways they can participate in teaching on undergraduate available. where this is possible. You should first seek the guidance and approval of 2.15 Giving lectures and presentations and taking your supervisor before deciding how much time you can part in journal clubs commit to teaching. Please note full-time students cannot do more than six hours teaching per semester During your course, you will be asked on several week, although the Faculty of Life Sciences & Medicine occasions to give presentations about your research. You has a lower limit of 30 hours per annum. Teaching is an will be advised by your supervisors when to give oral important part of the training for a research degree. It presentations on your work either to Research Division helps you to improve your knowledge and understanding meetings or at more formal seminars. Giving of the subject area and to acquire skills which will be presentations is an important part of your development valuable in your subsequent career. It also gives you an and can be of great assistance in clarifying your ideas opportunity to contribute to the work of our teaching and the direction of your research project. Some departments. departments run journal clubs in which a publication is Teaching work for research students most commonly discussed in depth. These clubs can help with your own takes the form of demonstrating in practical classes, but analysis and understanding of research papers. may also include giving tutorials, seminars and occasional lectures. The nature and amount of teaching Visual aids work to be undertaken by each student will depend on Graphics are used extensively to convey scientific data the student’s background, experience, the needs of the and models, and you will need to become proficient in teaching departments and the supervisor. their design and preparation. Visual aids can assist 13

You will be invited to add details of your particular Throughout your course you should plan your work. At areas of expertise to the Teaching Database once a year. first you will think of the research as a logical series of Staff responsible for organising teaching are encouraged experiments, and later as a series of published papers. to use this resource to identify students to contribute to Your plans will change as your work proceeds, until you teaching activities. are ready to plan your first scientific paper. Writing good scientific papers is an art, so work hard at developing Procedure your writing skills. Training courses are available through These guidelines apply only to full time research the Researcher Development Programme to help you students who are not on an official Graduate Teaching develop your writing and language skills. One to one Studentship. Members of research staff (e.g. research sessions with a Royal Literary Fund Fellow can also be assistants who may be registered for a PhD) should refer arranged – for details see to the College guidelines on teaching duties for research http://www.kcl.ac.uk/study/pg/school/RDP/one-to-one- and analogous staff. support/writing.aspx All teaching work will be undertaken by agreement Take advice and always follow the ‘instructions to between you and the Head of a Teaching Department (or authors’ published in each journal. The pace of scientific a Deputy), in consultation with your supervisors, who development is rapid, and it is therefore necessary for should ensure that your total teaching load does not meaningful research to be published as quickly as exceed the Faculty maximum. If agreement cannot be possible. A further factor to be borne in mind is that it is reached, the Chair of the Faculty/School Postgraduate difficult for an external examiner to disregard the Research Committee may be asked to mediate. The opinion of an Editorial Board which has published one of allocation of teaching duties will be agreed as far in your papers when he/she is considering your final thesis advance as possible. This will normally be before the although the completion of your thesis within the time beginning of the semester. All students invited to permitted is the first priority. participate in teaching activities will then be invited to register formally through “Direct Temping”, which is the Citing references official recruitment agency for College employment It is important that every assertion made in your paper or activities. in your final thesis is supported by a published source. Before you are allowed to teach you will have to The standard method for citing journal references, undergo a minimum amount of training. King’s Learning adopted by the Faculty of Life Sciences & Medicine and Institute provides a programme of study which can lead the Dental Institute, is the Harvard System, as follows: to the award of a Graduate Certificate in Academic Practice (GCAP) although local training is also usually Author surname, initials (date), ‘title of article’, title of journal, page appropriate. Details of this course are available on the numbers. King’s Learning Institute webpages: www.kcl.ac.uk/learningteaching For example, The teaching work will always be performed under the Szasz, T (1993), ‘Crazy Talk’. British Journal of Medical Psychology 66, supervision of a member of academic staff. 61-67. Your research work will always take precedence over teaching duties so that you submit within the required Journals often have their own formats for citation. With time. However, you have a duty to arrange your research this in mind you should check to see if there are any programme so you are available to meet reasonable special regulations in your subject area and adopt a requests for teaching work. consistent style for recording references from an early You will be paid for all the agreed hours which have stage of your studies. been worked (including preparation and marking) at the If you require further information about citing standard College rates for demonstrating, tutorial and references or using bibliographic software (such as lecturing work. Reference Manager or EndNote) an ISS user guide is Research students may be asked to mark practical available in Information Service Centres or may be books or other items of coursework, but any work which accessed at the following link: counts towards a student’s degree classification will also http://www.kcl.ac.uk/library/help/guides.aspx. be assessed by a member of academic staff. The College has a Statement on Academic Honesty and Integrity, which includes plagiarism, which you are 2.18 Writing papers required to understand. The statement is provided in an appendix to this handbook. As part of your development as a professional scientist you must acquire the skill of writing effectively. Much 2.19 ‘Writing up’ registration has been written about this skill, and you should read as widely as you can from high quality journals and books. It is understood that submitting your thesis within three years of first enrolment is a demanding target. If you are

14 enrolled on a traditional three-year PhD and, for good be worked through and the findings understood before reasons, need extra time to complete your programme, you write up your results. Decide carefully how to you may apply for up to one year’s extra registration as a present your results in figures or tables. You must collect ‘writing-up student’. Writing-up status is available for together the relevant scientific literature, and be sure to one year, and will only be approved by your academic read every published paper that you cite in your thesis. faculty with the support of your supervisors and The Researcher Development Programme includes Postgraduate Coordinator if you have a clear for plan the courses on finishing your research, writing your thesis, submission of your thesis in the time remaining. If you and language writing skills and these are strongly need to extend your registration to complete some recommended. research work, the writing up status may not be The experience of most students is that the process of appropriate. You would not be permitted to extend your producing the thesis will occupy, on average, about six registration without strong academic reasons and an months. Therefore you should aim to start the writing agreed, defined and credible plan to complete the work process approximately half way through your final year and write it up. of full-time registration (at approximately the 30 month Any application to transfer to writing-up must be stage for traditional PhDs or no later than 39 months for submitted through completion of the “Transfer to ‘new route’ PhD students) in order to submit within the Writing-Up Form” available at College’s expected timescales. http://virtualcampus.kcl.ac.uk/vc/graduates/default.aspx or the Dental Institute Postgraduate Research KEATS pages at Regulations on the requirements and length of thesis for the MPhil, PhD http://keats.kcl.ac.uk/course/view.php?id=12727 and MD (Res) Degree. The regulations of the College states that a PhD thesis Writing-up status will usually date from the next should be of no more than 100,000 words in length and registration anniversary (usually the commencement of an MPhil should be of no more than 60,000 words. The the 4th year for full-time students) and requires the MD (Res) degree has a limit of 50,000 words. The Faculty payment of a reduced fee, which relates to reduced of Life Sciences & Medicine and the Dental Institute access to facilities and supervisory support. There is a recommend that the thesis should not be longer than strict limit of one year for writing-up, for both full-time 50,000 words, although this is not mandatory and you and part-time students. If you do not submit within that are free to go over this limit. All limits should be time limit and are still within registration period you may considered as including footnotes but exclusive of be reverted back to the appropriate FT/PT status. Please appendices and bibliography. consult the Academic Centre for current writing-up fee rates. 2.21 Requirements of a thesis

2.20 Writing the thesis King’s College London awards your research degree and has these requirements for theses: Your thesis will stand as the record of your personal achievements over the period of your research degree  A thesis for the MPhil degree may be either a record of programme. When submitting papers for publication, original work or an ordered and critical exposition of you will almost certainly have been a ‘co-author’, but you existing knowledge in any field. There should be will write your thesis yourself: it must be your own work. evidence that the field has been surveyed thoroughly. Your supervisors will however provide advice on the  A thesis for the PhD must form a distinct contribution format and on what you have written. to the knowledge of the subject and afford evidence of It is never too soon to start planning your thesis, and originality shown by the discovery of new facts and or you should discuss its content and form with your by the exercise of independent critical power. It must supervisors long before you start assembling the text. clearly indicate in what respects it advances the study The thesis is a large document so you need to plan it of the subject. carefully, producing a detailed outline of its content  A thesis for the MD (Res) has similar requirements to before you draft it. Remember that your examiners will that of a PhD, but in a subject that deals specifically be looking for originality, for evidence of your intellect with any branch of medicine, surgery or medical and for your contribution to the advancement of the science. subject. These are markers of quality, not quantity, so avoid swamping your thesis with irrelevant detail or In all cases, a full bibliography and references are making it too long. required. Your thesis must be written in English, and Decide on the size of each section or chapter by have a satisfactory literary presentation. setting word limits, thereby ensuring its final size is Whilst you may not submit a thesis which has already within the required length. The process of writing is been submitted for a degree or comparable award, you complex, involving drafting, redrafting and editing. are allowed to incorporate work which has previously Precision of fact and detail is essential, so your data must 15 been submitted for an award provided that this is indicated on your entry form and within your thesis. If you go beyond your submission date deadline your Any written papers which have already been published registration will usually be terminated and you will not in your name or jointly with others may be incorporated be permitted to submit your thesis. An extension to within the thesis. Alternatively they may be included as allow you to submit after the initial deadline date can be supplementary material. Such material should normally granted, but only by the College’s Academic Board in be bound in at the end of the thesis in its published form, response to exceptional circumstances that the Faculty with any appropriate references included in the main and Academic Board agree are beyond your (and your body of the thesis. supervisors) control, which can be clearly demonstrated Notes on submission, format and binding of theses can through documentary evidence. Guidance on granting be found on the Research Degrees Examination Office extensions can be found in the College Core Code of webpage: Practice for Graduate Research Degrees (see section 3.3). www.kcl.ac.uk/campuslife/services/examinations/researchdegrees/in Formal interruptions of study automatically lead to an extension being granted (see section 3.8) but only if you dex.aspx apply to interrupt your studies at the time this occurs.

2.22 Entry to the PhD examination Retrospective interruptions are not usually permitted, which can have an impact on the amount of study time you have available to complete your thesis, as well as the At least four months before submission, you and your fees you may be required to pay, so you must take steps supervisor must submit the examination entry form to ensure you contact the Academic Centre to notify (RD1). Failure to include this information on the form will them of the interruption as soon as you can. Time off for delay the entry. Completed forms are sent to the Senior ill health beyond a certain period and maternity leave Administrator (Research Degrees), College Examinations will usually require interruptions. Office, James Clerk Maxwell Building. If however you feel that other circumstances (for You should submit their thesis to the College example, serious research delays) have arisen that do not Examinations Office, along with the declaration of words easily lead to an interruption of studies, but have the form (RD7). Under no circumstances may a student or potential to disrupt your studies you should ensure that supervisor send a thesis directly to examiners. you discuss these with your supervisor as soon as When examiners have been approved and the student possible and ensure you collect as much information has submitted, the oral examination will be arranged, relating to the issues are collected as soon as possible so normally by the supervisor, for a date not less than one a request can be justified later. This will include you month and not more than three months after receipt of maintaining a documentary timeline/diary of the the thesis. Your supervisor should notify the Research detailed events that have occurred and how these Degrees Examinations Office of this date when impacts on your studies, retaining email or other confirmed. correspondence relating to the issue so that these can be Full details of all the stages in the submission of the submitted as evidence later on, whilst also ensuring that thesis and the required forms can be found at: the problems are referred to as they occur in your online www.kcl.ac.uk/campuslife/services/examinations/researchdegrees/in progress reports. In this way, should it become apparent dex.aspx that you need to apply for an extension towards the end of your study period (which would be approximately four 2.23 Submission of the thesis months before the deadline date) you and your supervisors will have the detailed information to justify how, and more importantly, how long, you have been You are expected to complete your research and to write delayed by these factors. up your thesis within the period of study initially prescribed in your offer letter. The College places a 2.25 The viva voce strong emphasis on successful submission of the thesis within this time. This is usually three years for full-time You will generally be examined by an external examiner students following the ‘traditional’ PhD programme and an internal examiner. Your supervisor may attend, if structure, four years for full-time ‘new route’ PhD you wish, as an observer, but may not participate in the programmes (see section 2.2), or six years for part-time examination process. Your supervisor should be available students. before the examination to provide information and It is the College’s absolute requirement that all full- comments. It is usually the responsibility of the principal time students will submit their theses within four years supervisor to make the arrangements with the of first registration, and part-time students within seven examiners for the viva voce exam. years. ‘New route’ students will be allocated four years of The examination itself can take various forms, and you full-time registration, at the end of which the PhD must should prepare yourself for it by discussion with your be submitted. supervisors and with colleagues who have recently 2.24 Extensions received their doctorate. The examiners will want to

16 satisfy themselves that you have achieved the level of continue to benefit from any income sharing after you competence necessary for the award of a PhD. You must leave. be able to demonstrate a deep and critical Where there is more than one inventor, the inventors understanding of your project work, display your themselves shall agree their respective shares of the intellectual abilities and demonstrate that you have proceeds remitted by the College to the inventors. If the discovered new facts. inventors are unable to agree amongst themselves, the You should expect detailed questions about the work matter shall be decided by an arbitrator appointed by that you have described in your thesis, and your the Principal. examiners will also ask you about the background to Even if your work does not produce exploitable your research and about its interpretation. It is also a inventions or discoveries, you should remember that College regulation that you must display a general your laboratory research notebooks are College competence in your subject area, and examiners are property. Laboratory notebooks are an irreplaceable instructed to determine if this is so. Therefore you should record of your research and they should not normally be not be surprised to be asked questions outside the removed from your room or laboratory in the College. immediate area covered in your thesis. You should also be prepared to leave them with your There are several possible outcomes of the supervisor at the end of your studies if you are asked to examination. Following the viva voce the examiners do so. write a report to the College with their For further information about intellectual property recommendations. In many cases, the thesis is accepted rights, patents and confidentiality contact King’s and the award recommended. However, it is not Business: www.kcl.ac.uk/business uncommon for examiners to ask for minor amendments to be made within a specified and agreed time: such 2.27 Behaviour, College regulations and amendments may be for grammatical errors or may disciplinary matters include correction or inclusion of matters of fact, or alterations to data presentations. Only when you have The smooth running of a community depends on all of its completed these to their satisfaction will the examiners members being aware of and observing, the rules and send their report to the College. regulations governing it. They are not designed to be If, however, the examiners do not approve the award, restrictive; simply to enable a great number of people they have several options. They may recommend that from diverse backgrounds to live together. You are you resubmit the thesis in a specified period, in which therefore reminded of the need to treat all members of case they must provide you with clear guidance on what staff, your fellow students and those people who make must be done to bring it up to the required standard. up the College community with consideration and Alternatively, they may recommend award of an MPhil courtesy. You are particularly asked not to chat or leave or no award at all. These last two are comparatively rare. a mobile telephone switched on in lectures/seminars, or in the ISC. You should be aware of the provisions 2.26 Intellectual Property Rights regarding disciplinary matters. Please familiarise yourself with the document Useful Things to Know: a If, during the course of your College studies or when student guide to the College Regulations available at: using College facilities, you make any invention or do www.kcl.ac.uk/college/policyzone/index.php?id=438 original work that you have reason to believe may be The complete versions of all College regulations can be commercially exploitable, you should consult with your found online on the College Policy Zone at supervisor and King’s Business as to whether or not steps www.kcl.ac.uk/college/policyzone. should be taken to protect and exploit the invention/work and if so how to go about this. 2.28 Student complaints and grievance procedures The relevant clauses in the Code of Practice for Intellectual Property, Commercial Exploitation and The Faculty of Life Sciences & Medicine and Dental Financial Benefit, apply to students and post-doctoral Institute comply with the College’s Complaints research workers: Procedure, which forms part of the Academic www.kcl.ac.uk/college/policyzone/index.php?id=268 Regulations and can be accessed via the College’s Policy These establish that any rights in inventions, patents, Zone: www.kcl.ac.uk/policyzone computer software or other intellectual property arising This policy is intended to be used if you have a from their work in the College shall be signed over to the complaint about any aspect of your studies, for example College either at or shortly after enrolment. A record of if you have raised a problem in a progress report which this agreement will be kept on your student file. The you do not feel has been adequately dealt with, or you College then normally agrees to share any resulting net feel you are not being given sufficient supervision or revenue with the inventor(s) on a sliding scale which guidance. It should not be used if you wish to appeal relates to the amount of such net income. You will against the decision of the Faculty/School to terminate

17 your registration on the grounds of lack of progress (see attendance/performance has resulted within the stated section 2.27). time scale, then the Vice-Dean of Postgraduate This policy stresses the importance of ‘local informal Research/Director of Graduate Studies (or nominee), resolution’ whereby you should raise the problem early acting on behalf of the Head of the Faculty/School, or and directly with your supervisor or second supervisor. nominee will inform the student, in writing, of the However if you do not feel this is appropriate or the issue intention to remove the student from the course. The relates to that person, then any of a range of different student will be informed that he/she has 14 days from academic and administrative units (a full list is given in the date of the letter in which to make any further the procedure) can be contacted for informal advice. This representations to the Vice-Dean of Postgraduate informal resolution of the issue should be completed to Research/Director of Graduate Studies. The final your satisfaction within at least three months. decision will be communicated to the student within 28 However, if you are still not satisfied with the days of the letter of intent. response, you should submit a formal complaint (using If your registration is terminated on academic grounds, form SCF1) to the Chair of the Postgraduate Research you have the right of appeal to the Principal under Committee, who acts on behalf of the Head of the Regulation 2 of the B4 Regulations concerning students. If Academic Faculty. If you are not satisfied with the it is decided that you have a valid case, the Principal or response you receive, there are two further formal nominated deputy shall hear the appeal with a body of stages of appeal (using forms SCF2 and SCF3 assessors consisting of not less than two senior academic respectively): to the Academic Registrar through the members of staff and a student member nominated by Student Appeals and Complaints Office at James Clerk the President of the Students’ Union. Neither of the Maxwell Building and ultimately to the Vice-Principal. academic members of staff will be members of the Faculty/School to which you belong. 2.29 Student Progress Regulations If you would like impartial and confidential support and The College Regulations Concerning Students (B4) state advice about this you can contact the KCLSU Advice that the academic progress of any student within the Service on [email protected] or 020 7848 1588. College may be interrupted, either temporarily or permanently, on any of the following grounds: 2.30 Providing Feedback

 Inability for any reason to fulfil the requirements of the You are strongly encouraged to provide feedback on course your experience as a research student, so the  Lack of industry, including a poor attendance record Faculty/School can act on this to make improvements  Lack of ability or aptitude where these are necessary to ensure your experience is a  For any other good academic cause. positive and productive one. This can be done in a number of ways: Where the attendance/performance/progress of a student is considered to be seriously below the required Progress Reports (see 2.11): you are strongly encouraged to standards, supervisors or the Postgraduate Coordinator highlight issues that you feel are affecting your individual may request that a Faculty/School warning be issued by progress so that these can be addressed by your supervisors, your Postgraduate Coordinator or, if all else the Vice-Dean of Postgraduate Research/Director of fails, the Vice-Dean of Postgraduate Research/Director Graduate Studies (or nominee) to the student of Graduate Studies. concerned. In making this request, the supervisors must provide evidence that reasonable attempts have been Student Representatives (see 1.4): each Faculty/School has made at Research Division level to make the student student representatives on its main postgraduate aware of the problem and allow time for the student to student committees. Some larger research divisions may show improvement. also have representatives at local level also. Contact Having reviewed the request, the Vice-Dean of details for Faculty/School committee representatives are Postgraduate Research/Director of Graduate Studies (or on the Virtual Campus or Dental Institute KEATS space. nominee) may issue a Faculty/School Warning to the student. The Faculty/School Warning will state the Postgraduate Research Experience Survey (PRES): the College reasons for the issue of the warning, the required participates in the national Postgraduate Research improvements, and the action to be taken if insufficient Student Experience Survey, which provides a valuable improvement results. Such action may include opportunity for you to comment on all aspects of temporary or permanent removal from the course and, if postgraduate research student education. Surveys were so, the student should be given at least six weeks’ notice held in 2009, 2011 and 2013. This survey provides a of this action so that improvements can be monitored. valuable assessment of how the College is doing If a student has been warned of removal from a course compared to other universities, and also how your and insufficient improvement in academic faculty and Divisions are performing in relation

18 to one another. When requested to do so by the College, you are strongly encouraged to take part in this survey, which you can do anonymously. Further information can be found at www.kcl.ac.uk/study/pg/school/gsfeedback/Feedback.aspx

2.31 Further Sources of Information

King’s College London sets out to provide to all students a set of core information to aide with their studies while studying at King's College London. A three-tier system is therefore in place to provide students with key information pertinent to their studies. The three-tiers are as follows:

College-level Information (gathered together in “myHandbook” available at www.kcl.ac.uk/aboutkings/quality/academic/myhandbook

Faculty-level Information (this handbook)

Divisional Information (provided locally) King’s College London produces a range of documents providing policy strategy and guidance. These documents play their part in the organisation, governance and management of the College and can be found on the Policy Zone web pages. www.kcl.ac.uk/college/policyzone

The Graduate School has also collected a range of policy documents and regulations relating to its research degrees at https://internal.kcl.ac.uk/student/grad-school/pgr/index.aspx

Links to most, if not all the key resources listed in this chapter can be found on the Faculty of Life Sciences & Medicine Virtual Campus Postgraduate Research Homepage at: https://virtualcampus.kcl.ac.uk/vc/graduates/Default.aspx or the Dental Institute KEATS Postgraduate Research Space at http://keats.kcl.ac.uk/course/view.php?id=12727

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3. Administrative matters, rules about the student computing facilities can be found at https://internal.kcl.ac.uk/it/ or at any ISS helpdesk. In using and regulations the College’s IT facilities, you will be required to abide by the College’s Regulations which cover all IT facilities 3.1 Academic Centre including web pages. Formal communications will be sent to you on your King’s email account. If you have a The Postgraduate Office in the Academic Centre staff email you must activate and use your student email provides administrative support to graduate staff and as well. students. The Office is the first port of call for any query you might have in relation to your enrolment and MyPage registration, fees or the administration of progress MyPage is the College portal for students. MyPage gives monitoring systems. The Postgraduate Office can be you access to study support, careers and money advice, contacted by email at: [email protected] details of what’s on and much more. It makes everyday Each Research Division is supported by a Postgraduate tasks such as checking your progress report timetable Officer who will be the first port of call. For individual and emails intuitive. When you log in using your King’s contact details please see the contacts list on the Virtual username and password, MyPage will display services Campus: and applications that are relevant to you: http://virtualcampus.kcl.ac.uk/vc/academic-centre/Default.aspx https://internal.kcl.ac.uk/ The Academic Centre staff will be pleased to help you with any of your queries. You will also be able to find The Virtual Campus news, information and standard forms produced by the The Faculty of Life Sciences & Medicine Virtual Campus Academic Centre on the Virtual Campus. is the Faculty’s virtual learning environment. The Virtual http://virtualcampus.kcl.ac.uk/vc/graduates/default.aspx or the Campus aims to provide a seamless web-based interface Dental Institute KEATS Postgraduate Research Space at for students to access resources for support of teaching http://keats.kcl.ac.uk/course/view.php?id=12727 and learning, including administrative systems (e.g. registry and academic centre services) and support Guy’s Campus services (e.g. Information Systems and Services) where Room 1.33, Henriette Raphael House relevant. The overall aim is to ensure that any student Telephone 020 7848 6400 within the Faculty of Life Sciences & Medicine, no matter where he or she may be based, will have access to the Waterloo Campus same networked facilities as students that are on-site. Room 3.54, Franklin-Wilkins Building In the Virtual Campus you should find all standard Telephone 020 7848 4172 documentation related to postgraduate students as well as the most up to date handbooks and regulations and 3.2 Registration the latest news for postgraduate students in the Faculty. http://virtualcampus.kcl.ac.uk/ Normally, you will initially be registered for the degree of In the Dental Institute, this resource is provided MPhil. Registration generally takes place at the start of through KEATS and students in the Dental Institute are each new academic year, but further entry points are encouraged to log-in to this space at: available at the beginning of January, April and July. You http://keats.kcl.ac.uk/course/view.php?id=12727 are required to re-enrol each year in August/September, in order to maintain your registration with the College 3.3 Change of name or address and University until your thesis has been submitted, examined and passed. In your second and subsequent You will be registered in the names which appear on the years, you will be sent instructions by email for online documentation providing evidence of your identification enrolment. at enrolment, which is usually your passport. If you change your name through marriage or other means, the Student ID Postgraduate Office should be informed so that College You are provided with a student ID card at enrolment, records can be amended. You will be expected to provide and this should be kept with you at all times when at the original documentary evidence of the change. College. Should you lose your card you will be charged Similarly, if you change your address or other contact for a replacement, unless you have a police crime details during your studies at King’s, you must update reference number. your details through King’s Online Student Records

Email immediately otherwise the College may not be able to As part of your online enrolment, prior to the start of contact you. If formal communications do not reach you your studies, you will have completed the registration we cannot be held responsible for the consequences. process to obtain your own e-mail address. Information

20 3.4 Fees month period do not usually involve a formal interruption of studies but need to be recorded fully in The Finance Office will invoice students not in receipt of case an extension is required at a later date. a studentship directly. Tuition fees are due by 31st Interruption of your studies for an extended period of October or within 14 days of the receipt of your invoice if time (over eight weeks but which may not exceed two this is sent later. All self-funded students have the option years) should involve a formal interruption of studies. If of paying fees in two instalments, with the second you need to interrupt your studies you should complete instalment for October starters due on 31st January. the Changes of Registration Status Form which must be Students enrolling after October should contact the signed by your Postgraduate Coordinator and submitted Academic Centre to request payment by instalment. to the Academic Centre. This must be done at the time Fees for the second and subsequent years are invoiced in you wish to interrupt. You will not normally be permitted batches linked to the registration date (October, January to interrupt your studies retrospectively. You must or April – with April covering both April and July start maintain regular contact with your supervisor during any dates). Students receiving studentships funded by the period of absence and inform the Academic Centre when College will have their fees paid automatically. If the you intend to return. Whilst a student is interrupted, invoice should be made out to a sponsor other than registration is suspended. yourself, excluding family or friends, documentary proof If you desire to withdraw from the degree completely, of sponsorship should be brought with you to enrolment. you should discuss the matter with your supervisor in the For further information on fees please see the following first instance. There is a form, the Change to Registration webpage Status Form, obtainable from the Academic Centre or on http://www.kcl.ac.uk/study/pg/funding/fees.aspx. Failure to pay the Virtual Campus, which must be completed so that your fees on time may result in access to facilities being the necessary amendments may be made to your record. stopped and additional fees being charged to meet Failure to complete this form and return this to the administrative costs, and may ultimately result in your Academic Centre will delay your suspension from College and the cancellation of your interruption/transfer/withdrawal from being recorded registration. If you receive an invoice for tuition fees and affect the fees that you will be liable for. which you think is an error, please inform the Academic For full information about the rules for interrupting Centre immediately. and withdrawal from studies please refer to; If you do have problems concerned with the payment https://internal.kcl.ac.uk/student/advice/services/Change/index.asp of your tuition fees, please contact the Credit Control x Department of the College’s Finance Office as soon as possible so that a solution can be found at an early stage. 3.7 Off-Campus study arrangements You can contact Credit Control on 020 7848 3262 or email them on: [email protected]. These arrangements will apply to you only if you wish to obtain a higher research degree from King’s College but 3.5 Studentship Stipends are restricted by your research topic to collecting the majority of your data elsewhere and thus, have to be If you have been offered a studentship by the College granted study leave. Before embarking upon any such that pays a monthly stipend you will need to ensure that venture you are required to obtain permission from the your bank details are entered onto King’s Online Student College if the arrangement is longer than one month. Records as soon as you get your username and password following enrolment. Your stipend should then be paid Full-time registration into your bank account shortly after. Stipends are tax- The minimum period that you are required to be in full- free and are paid in advance each month. If you have any time attendance at College is six months during the query about the payment of your stipend, or do not registration period. receive this as expected, please contact the Research A defined period of time must be spent at the very Administrator for your Division in the first instance, or beginning of the course in full-time regular attendance. the Student Grants Office on [email protected]. Also a pre-approved period of time must be spent at the very end of the course in full-time regular attendance, 3.6 Attendance and interruption/withdrawal prior to submission of thesis. from College The remaining amount of time, to ensure a minimum of six months attendance, should be spent at College as If you are absent from College through illness for a and when you or your department wishes. Attendance period of a week or more, a medical certificate should be periods should be noted on your progress reports. sent to your supervisor. If the illness is prolonged or You are required to report to the Postgraduate Office infectious, resulting in an interruption, a final medical at the start and finish of each period of full-time certificate should be sent to the Academic Centre. attendance at College. This is to ensure that the Absences for periods of up to eight weeks in any twelve regulations and study plan are being adhered to. 21

other irrelevant distinction; promote good relations Part-time registration between individuals from different groups; recognise The same regulations apply as above. At least six months and develop the diversity of skills and talent within both of this period has to be spent in part-time attendance at its current and potential staff and student body; foster a College, at the very beginning of the course and again at culture based on trust and mutual respect; undertake a the very end of the course. programme of action to make equality policies effective; monitor progress towards achieving equality of The precise details any attendance period spent off a opportunity on a regular basis; communicate to staff, main King’s campus for a period of ONE MONTH or students, associates and others the promotion of equal more must be notified to the Academic Centre at the opportunities and College procedures to sustain it. start of every academic session on the Off Campus Study Report Form available from the Virtual Campus or Dental Harassment, Bullying & Discrimination Institute KEATS space– any changes to these dates www.kcl.ac.uk/college/policyzone/index.php?id=463 should be notified immediately. The College’s guidance emphasises that sexual or racial 3.8 Student Visas harassment is discriminatory, involves hostile or offensive behaviour, and may be unlawful. The Code lays All overseas (i.e. non EU) students must demonstrate down procedures for dealing with harassment, bullying they possess the correct immigration status in order to and discrimination. register. Usually this is a Tier 4 visa issued under King’s sponsorship but occasionally may include different Drugs statuses (indefinite leave to remain, Spouse/Partner www.kcl.ac.uk/college/policyzone/index.php?id=273 visas or Tier 2 work permits). Further information can be found at The central aim of the College’s Policy (‘the Policy’) on https://internal.kcl.ac.uk/student/advice/services/immigration/inde controlled drugs is to balance respect for the privacy and x.aspx freedom of individual students with the imperatives of The College is required to ensure that each student visa compliance with the law and maintenance of a safe, is valid for the full duration of the programme and ensure productive and legal environment in the best interests of that each student with a Tier 4 visa is continuing to study all students. An important feature of the Policy is the full-time. Therefore, the Faculty/School will request offer of assistance to students who may need advice or certain information and action from you to ensure your counselling about drugs, or about any issues arising from visa status is current and it is important that you respond the use of drugs. Information on how the College can to these requests promptly. If you have a Tier 4 visa, it is help students in this situation is to be found in Section 6. also essential that you report any interruption, off- It is a requirement of College Regulations that students campus study arrangement (see 3.8) or other significant observe the terms of the Policy, violations of which will change in your circumstances to the Academic Centre as constitute misconduct under the College’s Disciplinary soon as these occur, so that the College can ensure that it provides the correct information to the government on Code. your behalf. Data Protection Policy

3.9 College policies www.kcl.ac.uk/college/policyzone/index.php?id=204

King’s College London is required to process data about All students and staff are required to observe all you and such processing must be in accordance with the appropriate provisions and obligations of College policy Data Protection Act 1998. The College, like a bank or statements: other organisations with which you may have dealings,

Equality & Diversity Statement complies with those provisions to ensure that data about www.kcl.ac.uk/college/policyzone/index.php?id=440 you is processed fairly. The Act concerns the processing of personal data and sensitive personal data relating to King’s College London is committed to promoting and individuals, including the holding, use and disclosure of developing equality of opportunity in all areas of its such information. work. In order to achieve this aim, the College will seek Where applicable a brief guide to the Data Protection to: ensure that prospective and current students, job Act as it affects students at King’s College called “What is applicants and members of staff are treated solely on the the Data Protection Act 1998?” will be given to you prior basis of their merits, abilities and potential without any to enrolment and you will be asked to sign a Notice unjustified discrimination on grounds of age, sex, relating to consent form which indicates that you accept disability, family circumstances, race, colour, nationality, its provisions in relation to the College rules and citizenship, ethnic origin, social and economic status, regulations. religious belief, sexual orientation, marital status or Downloading of offensive material to PAWS PCs

22 It is an infringement of the College’s Library Services and Information Technology Regulations to download, display and save files containing pornographic and/or gratuitously violent images from the Internet to PAWS (Public Access Workstations) PCs. (See paragraph 6 of College Library Services and Information Technology Services at: www.kcl.ac.uk/college/policyzone/index.php?id=431 Such activity can be detected by the College’s Computing Service, and the perpetrator may face disciplinary procedures as a result. All the College’s policies, included those listed here, are included on the College Policy Zone web pages (see section 3.3).

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4. Health and safety for compliance, and on current good occupational safety and health practices. Deans of Faculties / Schools are responsible to the 4.1 Introduction Principal for the implementation of College Policy. The Faculty of Life Sciences & Medicine and the Dental Upon starting work on your degree, it will quickly Institute have each appointed Faculty Safety Managers become apparent to you that there is a much greater (FSM), who operate in parallel with the Director of demand placed upon your ability to locate, assimilate Health & Safety Services and his team, and who are and use information than you have previously responsible to the Dean of Faculty for the day-to-day experienced. As this applies to the studies you will be management of all aspects of safety throughout the engaged in, so it applies equally to safety. The purpose Faculties. The Faculty / Directorate Safety Committees of this section of the Handbook is not to teach you all meet three times a year and report to the Dean of about safety but to draw to your attention the areas of Faculty, and the Faculty Management Board. the subject about which you will need to have good Local Safety Officers, (LSOs) are appointed at the working knowledge, and to direct you to the best recommendation of the Faculty Safety Managers and by sources of such information. the authority of the Dean of Faculty. Make the It is easy when embarking upon this busy new phase of acquaintance of your LSO as soon as possible, and go to your education to push safety to the bottom of your list that person first if you have a question on any safety of priorities. It is vital that you do not allow this to issue. In the vast majority of cases, the FSM is the happen. highest level of authority you will need to contact on The health and safety of both yourself and of those safety matters. Their contact details can be found at the working around you must be of paramount importance, end of this section of the Handbook. not only from the point of view of common sense, but Radiation Protection Supervisors, (RPSs) are also because there is a legal requirement placed upon all appointed in the same way as LSOs, and have special workers to ensure that this is so. responsibility for work involving radioactive materials. The College works hard to create a good safety Before commencing any work which involves the use of culture. radioactive materials, you must seek the advice of your This can only be achieved by every member of the RPS, who will ensure that you are fully aware of all University being committed to this aim and being necessary information. prepared to make an active contribution to it. Full details of your Faculty’s Health and Safety policies Remember that your tutor should be constantly and guidelines can be found on the Faculty’s Health and carrying out an assessment of your level of knowledge Safety webpages. and competence with regards to safety. You should also be carrying out this assessment yourself, and be 4.3 General safety prepared to ask for information from the appropriate person if you feel your knowledge in any area is lacking. One of the most basic aspects of safety is the knowledge There are many members of staff with safety-related of how to respond to an emergency situation. For this responsibilities. This list can be found on your Faculty’s reason, the first thing to do upon arriving in a new work safety web page. area is to check the location of the emergency These people will provide you with safety information evacuation routes, fire safety points, first aid provisions, on request, so do not hesitate to contact them when you eye washes and emergency showers. Don’t wait to do need to. this until you actually have need of these facilities.

4.2 Safety management structure 4.4 Evacuation

Full details of the College’s safety arrangements can be The most common indication of the development of a viewed on: potentially dangerous situation is the sounding of the http://graduation.kcl.ac.uk/college/policyzone/assets/files/governa evacuation signal, commonly, but not completely nce_and_legal/Safety_Policy_HSMG_Oct_2011_Issue4approved(2).p accurately known as the fire alarm. Alarms are tested at df set times each week in every building. Make sure you The College Council has ultimate responsibility for the learn these times and are able to recognise the health and safety of employees, students, visitors and difference between a test ringing and a genuine alarm. others who may be affected by the College’s activities. Remember that the sounding of the alarm may indicate A Director of Health & Safety Services (formerly a large or rapidly expanding fire, an explosion, a large known as College Safety Officer) is appointed to provide scale release of toxic or noxious substances or a large advice and guidance on the relevant legislation and the scale flood. Of course, there will also be false alarms and safety management systems and procedures necessary practice evacuations, but it is imperative that you

24 respond to every continuous sounding of the alarm in the 4.6 Safety signage correct way, irrespective of the cause. You need to be aware of the four categories of safety At the first possible opportunity, locate and walk TWO signs which you will encounter, both from the point of emergency exit routes from your workplace. It may be view of compliance with their instructions and in order that your first choice route becomes unavailable during that you can ensure that any change in the nature of an emergency situation. your work e.g. starting to use radioactive materials, is Locate the fire safety points (red and green) and learn accompanied by the posting of the appropriate signs. how to use the break glasses to raise the alarm. Speak to your LSO or tutor if you feel that new signage Learn where to assemble following your exit from the may be required. building, and never attempt to re-enter the building until The four types of sign are: authorised to do so by a member of the fire brigade or College officer. Prohibition signs It is the College’s aim to appoint at least two trained These are red, white and black and specify activities evacuation marshals per floor in all buildings, and more which are forbidden, e.g. No Smoking, No Exit, Do Not where appropriate. It is part of the duties of evacuation Enter. marshals to ensure that persons in the areas for which they are responsible are made aware of all the above Mandatory signs information. Marshals are identifiable by their These are blue and white and tell you what you MUST fluorescent yellow jackets. You must obey any do, e.g. Wear Face Shield, Fire Door-Keep Closed, Gloves instructions they give during an evacuation. The Must Be Worn. marshals are directed by building Evacuation Controllers, who wear fluorescent orange jackets. Warning signs These are yellow and black and are for information only, 4.5 First aid e.g. Danger Corrosive, Toxic Hazard, Caution Radiation Risk. Trained first aiders are appointed to provide cover for all areas of your School/Faculty. Their contact details Safe condition signs should be displayed, either on a list inside first aid kits or These are green and white and they indicate safe areas on the wall by the side of the kit where this is and routes as well as locations of safety equipment, e.g. permanently wall mounted. They are also listed on the First aid, eye wash, emergency escape route. School/Faculty safety web pages. The College’s safety web page has broader contact details and includes first aiders who are not members of the School/Faculty, but 4.7 Allergy to laboratory animals who may well be nearby. Check who is your nearest first aider BEFORE you have need to contact them. A fair amount of research work in the medical and The College has a legal duty to report personal injuries, biomedical sciences field involves the use of laboratory diseases and dangerous occurrences arising out of or in animals. If your research involves such work, you should connection with College activities, to its enforcing be aware from the outset of the possibility of developing authority. In order to improve health and safety allergy to laboratory animals, (ALA). standards the College also seeks to collect information Typically some 15-35 per cent of animal workers suffer on all incidents and accidents including ‘near misses’. For from the effects of ALA, including rhinitis, (sneezing and this reason, all accidents and dangerous incidents must running nose), conjunctivitis, (itching and watering eyes) be reported on the appropriate College form, which can or skin rashes. About 10 per cent of workers have be found on: asthmatic conditions, which may become serious health https://internal.kcl.ac.uk/about/ps/safety/emergency/a problems with recurring breathing difficulties ccident-and-incident-reporting.aspx experienced at the slightest exposure to animals. It is, therefore very important if your work will involve . The completed form is automatically received by the the use of animals, that you ask your supervisor or LSO office of the College’s Health and Safety Services. to direct you on the procedures for arranging a visit to In addition to the above, The College requires that the Occupational Health Centre for an initial clinical employees and students report unsafe conditions and examination and subsequent annual re-examinations to activities to their supervisor or appropriate College monitor any development of conditions attributable to Officer so that corrective action can be taken. See the ALA. Full details of the KCL Local Rules for Protection Faculty safety web pages for details. Against Allergy to Laboratory Animals are to be found on the College’s safety web pages, see: https://internal.kcl.ac.uk/about/ps/safety/sm/leaflets/l005.pdf

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4.8 Preparing to start practical work you will be undertaking has already been assessed before embarking on needless duplication. A model To ensure as safe a working environment as possible, assessment, if available, must not be regarded as a way ensure that you have been properly trained for the tasks of avoiding the full consideration of the processes to be you will be undertaking BEFORE starting work. The undertaken. University requires that appropriate training is given to students in the safe use and handling of equipment and It may well be that your programme of studies will materials prior to use. Never begin any procedure for involve working outside of regular College hours. In this which you feel you are inadequately prepared. case it is very important that your supervisor has ensured Make sure that you are aware of and adhere to all that the work does not fall into the category of needing health and safety regulations and local rules pertaining supervision at all times. If this is the case, your supervisor to handling of equipment and materials and the wearing or their authorised deputy must be present. If you are of personal protective equipment. Your supervisor and given permission to work out of hours, confirm the LSO will advise you on these matters. checking in and out arrangements with the appropriate It is important to understand what the responsibility of building security staff. supervisors is and what is expected from postgraduate It is essential for both safety and security reasons that students. The College has a legal duty to provide “such Security is aware who is in the building out of hours. supervision as is necessary” to ensure the health and safety of students. This duty is eventually delegated to 4.9 Equipment safety the supervisor, who will be expected to be able to demonstrate that they have exercised an effective Your Faculty/School has service contracts in place to supervisory role. This duty to supervise cannot be ensure that all necessary safety testing is carried out on discharged by relying solely upon a student’s status of the major categories of equipment. These cover portable competence. and transportable electrical equipment, microbiological To comply with the Management of Health and Safety safety cabinets and fume cupboards, autoclaves, at Work Regulations, (MHSWR) it is essential that a pressure vessels and centrifuges. suitable and sufficient assessment of the risks to health In addition to this, arrangements are made for all and safety presented by any work is carried out by a portable radiation monitors to receive annual competent person. The terms in italics have legal recalibration and for all microwave ovens to be tested significance. In respect of the MHSWR, a “competent annually for microwave leakage. These programmes are person” is someone who has sufficient training and organised in-house, and you will receive advance experience OR knowledge and other qualities to assist warning from the FSM. The FSM holds a small stock of the employer in securing compliance with the necessary radiation monitors to cover those which are away for legal requirements. Your supervisor will be able to fulfil recalibration. None of these test programmes should these requirements, and should help you to develop your cause undue disruption to your work, but as it is the most ability to do the same. If you do not feel that you are pervasive of all, details of electrical safety testing follow. adequately trained, experienced or knowledgeable to The KCL Code of Practice for Electrical Safety can be carry out a risk assessment, you should make this clear found on the College’s Safety web pages. See: to your supervisor. http://internal.kcl.ac.uk/about/ps/safety/sm/procedures/cop- If the work you are about to embark upon involves well elec-rcs06.pdf established procedures, written risk assessments should already be in existence. Ask your tutor or LSO to provide A summary of the key points follows. you with the risk assessments before starting any work. In keeping with the requirements laid down by the If you decide after discussion with your supervisor that College to effect compliance with the Electricity at Work the work to be undertaken represents a departure from Regulations, the Faculty arranges for all portable or the existing assessed tasks, then you should ensure that transportable electrical appliances to be subject to a new assessment is produced before commencement. electrical safety testing. The frequency of testing If you produce a new risk assessment, please ensure depends on type of equipment and its location. The you forward a copy to your Faculty Safety Manager, who programme is arranged by the Faculty Safety Manager, holds copies of all risk assessments. This will result in and details will reach you via your Local Safety Officer. confirmation that the assessment has been correctly You will be required to co-operate fully with the test carried out and will enable the Safety Manager to give team to ensure that testing proceeds as smoothly as you advance warning of the need for your assessment to possible. In return, the test team will make every effort be reviewed at the required yearly interval. to ensure that a minimum amount of disruption is Completed risk assessments should be accompanied caused to your work programme. by Codes of Practice, Standard Operating Procedures, Generally speaking, lab equipment which operates Manufacturers Safety Data Sheets and Model from a 240 volt mains power supply will be tested Assessments as appropriate. Check if the type of work annually.

26 Equipment in offices will be tested at three to five year problems or eye strain and general fatigue or stress. intervals, depending upon the nature of the equipment. Much can be done to prevent the development of such If you should construct any equipment yourself, or problems, but as the onset of these conditions is usually arrange for it to be made, it must be electrically safety slow, it is easy to use incorrectly set up or unsuitable tested before going into use. equipment or poor user techniques for a long time Please note that if you bring personal electrical before problems manifest themselves. appliances into the College, whether for work or leisure activities, you have a responsibility to ensure that they If you are provided with a computer workstation at which are safely installed and used and do not create a danger you will be spending considerable time, make sure that to any person or College property. the first thing you do is to carry out a workstation analysis. This can be found at: 4.10 Waste management https://internal.kcl.ac.uk/about/ps/safety/general/office/dse.aspx

One inevitable outcome of performing any practical It may well be that the workstation has already been work is the generation of a surprisingly large range of assessed by another person, but the analysis is specific to waste materials. The correct management of the each individual, and your stature, eyesight and personal disposal of waste materials is critical, from the aspect of preferences will probably be completely different. health and safety, the environment, cost and compliance Having completed the analysis, please send a copy to the with the law. Faculty Safety Manager. As soon as you become the producer of waste, be it If shortcomings in the set-up have been identified, the chemical, flammable solvent, radioactive, clinical or Safety Manager will try to action improvements based pathological tissue, glass, sharps, redundant equipment on the recorded assessment. or furniture or just simple office type waste, you enter a Anyone suffering from any identified medical chain of responsibility described by a number of items of condition, especially photosensitive epilepsy, should legislation, for ensuring that these materials are seek medical advice before using display screen correctly managed. equipment. To help you manage waste materials correctly, the Waste Disposal Code of Practice can be found on the 4.12 Working with radioactive materials following web page along with the more detailed KCL Waste Management Policy: Work with radioactive materials provides greater scope http://graduation.kcl.ac.uk/college/policyzone/assets/files/estates/ for the unwitting spread of contamination than any Waste_Management_Policy.pdf other non-biological discipline. For this reason it is imperative that you have been properly prepared On a day-to-day basis, never “take a chance” if in BEFORE commencing such work. doubt about how to dispose of waste. Ask your Where work using radioactive materials takes place, a supervisor, the technical staff or your Local Safety Radiation Protection Supervisor (RPS), is appointed to Officer. At all times you should be aiming to minimise ensure that members of their group comply with the amount of waste you produce as much as possible. statutory and College regulations. The Faculty’s RPSs are It is a particularly important responsibility, often listed on the Faculty’s safety web pages. It is important overlooked, that upon finishing the practical part of your that you make the acquaintance of your RPS before work, you ensure that, in conjunction with your tutor, commencing any work involving the use of ionising you have made the appropriate arrangements for the radiations so that they can familiarise you with the local correct disposal of materials which are no longer wanted. rules and the quite complex series of requirements that Many a research group suffering from a shortage of accompany them. You will need training if you have not adequate storage space for chemicals or equipment finds worked with radioactive materials before, and your RPS itself in this position because over the years supervisors will be able to give you details. It is also their duty to and their students have failed to take notice of this ensure that all projects and all workers using radioactive requirement. materials are properly registered. Your RPS is responsible for ensuring that acquisition, 4.11 Working with Display Screen Equipment (DSE) storage, use and disposal of radioactive substances are maintained within the limits specified in the project Nowadays, working in a scientific field entails a great registration, and that you are correctly maintaining the deal of time being spent using Display Screen Equipment necessary records. They will want to see that you are or computer set-ups in everyday terms. This seemingly complying with any scheme of regular monitoring of the harmless activity actually accounts for an ever-increasing workplace. If you are required to wear a personal number of cases of chronic ailments such as dosimeter, the supply and collection of these will be musculoskeletal problems including aches and pains in arranged via the RPS. the hands, wrists, arms, neck, shoulders and back, visual 27

4.13 Work involving Genetically Modified UNDERGRADUATE STUDENTS AND Organisms (GMOs) THEREFORE WILL HAVE MORE RESPONSIBILITY FOR YOUR OWN AND EACH Before carrying out any operations where genetically OTHERS’ HEALTH AND SAFETY. modified organisms are created, cultured, used, stored, transported, destroyed or disposed of, it is essential that 4.14 Safety contacts and links you contact the College Biological Safety Officer. Contact details can be found at the end of the Handbook KCL Health and Safety Information safety section. All work involving GMOs requires consent https://internal.kcl.ac.uk/about/ps/safety/index.aspx from the College Biological Safety Officer and relevant Risk assessment and management Local Biological Safety Committees prior to work https://internal.kcl.ac.uk/about/ps/safety/general/riskass.aspx starting.

The completion of risk assessments before Faculty of Life Sciences & Medicine Safety Managers commencement of GMO operations is a legal Paul Crook requirement. Tel: 020 7848 6063 The appropriate form can be found on: [email protected] https://internal.kcl.ac.uk/about/ps/safety/lab- safety/biosafety/cobra.aspx Karen Davis

Tel: 020 7848 6891 The fact that this part of the safety section of the [email protected] handbook is comparatively small must not be taken to indicate that the subject is relatively simple or lacking in Safety Manager – Dental Institute importance. On the contrary, it is due to the fact that the Kathy Paterson correct management of work with GMOs is so involved Tel: 020 718 87457 and of such great importance that no attempt has been made here to expand on the subject. Occupational Health http://www.kcl.ac.uk/about/structure/admin/safety/internal/oh/ IT IS IMPORTANT THAT YOU FOLLOW THE

HEALTH AND SAFETY RULES FOR YOUR Health and Safety Executive (HSE) AREA AND BEHAVE IN A SAFE AND SENSIBLE MANNER. See this site for many links to further health and safety information. www.hse.gov.uk AS POSTGRADUATE STUDENTS YOU WILL

BE ALLOWED GREATER FREEDOM THAN

28 5. Library Services & IT - Membership of Senate House Library and access to other university libraries.

5.1 About Library Services & IT at King’s - A0 poster printing

5.3 Key links to services, resources, help and Library Services and IT work together to provide you guidance: with the information resources, IT facilities and support you need during your time at King’s. Visit the Library Services pages at www.kcl.ac.uk/library and the IT pages at - Contact us: www.kcl.ac.uk/library/contact www.kcl.ac.uk/it to access our services and to find out more. - Library subject guides: http://libguides.kcl.ac.uk - Using our services: www.kcl.ac.uk/library/using 5.2 Introduction to Library Services - Subject Support: www.kcl.ac.uk/library/subjectsupport - Locations and opening hours: Libraries are located at all the main campuses and www.kcl.ac.uk/library/visiting provide information resources relevant to all the subjects - Help and Guidance: www.kcl.ac.uk/library/help taught locally. The Enquiry desk staff are available to - NHS: www.kcl.ac.uk/library/nhs offer guidance on all services, including help using the student computing facilities. Library resources are also - Research Support: www.kcl.ac.uk/library/researchsupport available online. Further information and support is - Collections and resources: available at www.kcl.ac.uk/library. www.kcl.ac.uk/library/collections - Information Management: The libraries can be found at: www.kcl.ac.uk/library/using/info-management - Guy’s Campus – New Hunt’s House Library; Wills - News and events: www.kcl.ac.uk/library/newsevents.aspx Library in the Hodgkin Building. - Article and book request - Denmark Hill Campus – Weston Education Centre http://www.kcl.ac.uk/library/using/requests/index.aspx Library; Institute of Psychiatry Library - St Thomas’ Campus – St Thomas’ House Library. 5.4 Library Liaison Managers - Waterloo Campus – Franklin-Wilkins Library. - Strand Campus – The Maughan Library and the Library Liaison Managers are also on hand to provide Foyle Special Collections Library at Chancery Lane subject-specific advice and guidance, or if you would like and the Archives Reading Room at the Strand to request new resources. Your Library Liaison building. Managers are Clare Crowley and Sonya Lipczynska,

based at Guy’s (NHH Library) campus. Maps and locations for each of the Libraries and Student Email [email protected] or telephone: 020 7848 6779. Computing Rooms are available at www.kcl.ac.uk/library/visiting Email [email protected] or telephone 020 7848 6764

Library Services provides access to: 5.5 Information skills training - A huge multidisciplinary information resource base including over 1.2 million printed books and eBooks; A Training & Skills team are available to provide training thousands of journals, reference tools, statistical on the use of library resources, including databases and data, official publications, maps, music scores, reference management software. For all training multimedia resources, photographs and enquiries, please contact [email protected]. The full manuscripts, as well as archives (5 million items) and training programme can be seen at special collections of international standing. www.kcl.ac.uk/library/help/training - On and off-campus access to electronic resources including library catalogues, bibliographic and full 5.6 IT training text databases, ejournals, eBooks, newspapers and reference works. Training in Excel, Word for long documents and Access - Inter-library and inter-site loans. as well as the statistical packages SPSS and NVivo is - Long opening hours, including 24/7 opening hours provided in the IT training programme. Book via during exam periods Skillsforge: http://internal.kcl.ac.uk/it/training/index.aspx. The - Silent, quiet or discussion zones. remote desktop, Access King’s Global Desktop, - Group study rooms with plasma screens. https://internal.kcl.ac.uk/it/gd/index.aspx also provides a range - Laptop loans service. of software for home use, including SPSS. For further - Training on the use of information tools and information about software see the IT Supported software. Software pages: https://internal.kcl.ac.uk/it/software/index.aspx - Help with referencing your work correctly and

avoiding plagiarism.

29 6. Your welfare The wide range of issues dealt with include: immigration, student finance, money management and debt advice, social security and disability benefits, 6.1 The Compass housing rights and consumer law. For more information see our website. The Compass will help navigate you through student support services across the College. They are the first Contact details port of call for all student information, advice and Student Advice Line guidance. You can visit your local Compass with any Telephone: +44 20 7848 6858 questions you have about student life during your time at (Monday, Wednesday & Friday 10am-4pm) King’s. If they can’t answer your question they will help Email: [email protected] you to find the specialists who can, and if they are closed Web:www.kcl.ac.uk/welfare you can find answers to your questions through Compass Online, available 24 hours a day. Telephone Advice The Student Advice Line was launched in summer 2009.  Helpdesks at Denmark Hill, Guy’s, Strand & Waterloo You can call for initial advice on any welfare query and if campuses necessary we will call you back or arrange a follow-up  Bring additional services to students by hosting drop- appointment. The Student Advice Line is confidential in sessions & special clinics and answered in a private office.  They endeavour to provide a consistently high standard of service ensuring that your queries are Appointments effectively resolved You can phone the Student Advice Line (details below)  Services also include student letters for a variety of to book an appointment or email us your contact details purposes (council tax, banking, immigration), and some brief details about your enquiry (please see replacement ID cards, informal student complaints note on emails and confidentiality below). and some payments. Most booked appointments are for up to 30 minutes and take place in a confidential one to one setting. When How to contact the Compass necessary, follow-up appointments will be made. Denmark Hill: Weston Education Centre Library Guy’s: NHH Library Strand: Maughan Library Drop-in sessions Waterloo: FWB Library For brief enquiries, clients may simply wish to attend a drop-in session. These are held every day, usually held Telephone: 020 7848 7070 over the lunchtime period, at one of our offices. Please Email: [email protected] see the website for our current timetable. Sessions last Web: https://internal.kcl.ac.uk/student/advice/index.aspx about ten minutes and are not pre-booked. You may

Compass Online therefore have to wait a short time until an Adviser is The Compass offers a web-based enquiry service for available to see you. students called Compass Online. The system is available to all students with a King’s login and provides access to Emails information about your study & living experience. Emails can be sent to: [email protected] for initial enquiries, Compass Online is accessed via The Compass web to request information or book an appointment. Always pages. You can use it to: include a contact telephone number encase we need to call you.  Browse the FAQ databank It must be noted that emails are not ‘strictly’  Send a query confidential as other authorised members of the College  Request a letter/ID card can obtain access. For confidential or more complex  Track the progress of your enquiry matters it is therefore advisable to book an appointment to see an Adviser. The Compass team will endeavour to answer your query promptly or may refer you to a specialist advisory 6.3 Counselling Service service. Telephone: 020 7848 1731 Fax: 020 7848 2754 6.2 Student Advice Service Email: [email protected] Web: www.kcl.ac.uk/campuslife/services/counselling/contact.aspx This service offers free, confidential advice, guidance and representation on a range of practical issues, for both All initial enquiries can be made through the main office current and prospective students and staff. at the Strand, contact details above. Counselling can

30 take place on the any of the four main teaching sites. empty dwellings that were last occupied by students You may specify on yourself referral form where you have been made exempt from this tax. The Compass will would prefer to have your appointment. Their aim is to be able to provide you with a Council Tax exemption enable you to make the most of the opportunities document to prove you are a full-time student. offered at the College by helping you cope with any International Hardship Fund problems or difficulties of a personal or emotional nature The College has set aside limited funds to assist EU and that may arise, whether or not they affect your studies. international students in financial difficulty. In order to All the help offered is strictly in confidence. Should you be eligible to apply you must be able to demonstrate feel confused, isolated, anxious or unhappy; you may that ‘unforeseen circumstances’ have occurred after you find that talking about it helps. started your course with adequate funds to cover fees 6.4 International students and living costs. If financial difficulties arise then you should contact the Student Advice Service or the Student Funding Office to discuss your circumstances. International students should have received the

International Students’ Welcome Guide, telling you Contact details: about life in Britain. If you have not received one, please G31 James Clerk Maxwell Building pick one up from your local Student Advice & 57 Waterloo Road International Support Office (for location information London SE1 8WA see www.kcl.ac.uk/welfare). Telephone: 020 7848 4362/4471/4472 Everyone at King’s extends a very warm welcome to Email: [email protected] you, and we hope that you will come to the International Web: www.kcl.ac.uk/funding Student Welcome & Orientation in September. There you will be able to pick up a lot of information and meet 6.6 The English Language Centre other students and members of staff of the College. The College Student Advisers are available all year English Language Centre round to help you with enquiries or worries and to give 26-29 Drury Lane, information on such things as accommodation, London WC2B 2RL transport, UK Border Agency and employment Telephone: 0207 848 1600 regulations. Please feel free to contact them with your Fax: 0207 848 1601 general enquiries (see Student Advice Service above). Email: [email protected] 6.5 Student financial support Web: www.kcl.ac.uk/elc

The ELC has a central College remit of preparing and Details of available funding can be found at supporting all students in language and study skills http://www.kcl.ac.uk/study/pg/funding/sources/index.aspx throughout their King’s College life. It offers English for Academic Purposes (EAP) courses throughout the year, Please check here regularly as schemes open and close including a highly regarded and rigorous nine month throughout the year. Preparatory Diploma in EAP & Study Skills, with both Transport for London Discount Scheme undergraduate and postgraduate streams. All full-time and some part-time students aged 18 and over can apply for a TfL 18+Student Discount Card. This Language & Study Skills Support gives a 30 per cent discount on weekly, monthly and A key part of the Centre’s activities lies in the provision longer period Travelcards. These are valid on all forms of of academic literacy and in-sessional language and skills public transport in the London area within the M25, support for all students engaged in undergraduate and including National Rail trains, London Underground, postgraduate (taught and research) courses of study at Docklands Light Railway, Tramlink and London bus the College. The English language Centre (ELC) at King’s services. You can apply once you have enrolled for the runs a series of free courses for all students that focus on academic year. For full details and how to apply, please the language and study skills needed to make the most see www.kcl.ac.uk/study/pg/funding/expenses/tfl.aspx of your time at King’s. Courses are run throughout the academic year across all campuses and are open to both Council Tax native and non-native speakers. This is an additional property tax to which you may be Topics covered include effective essay and report asked to contribute. The charge is dependent on the area writing, seminar skills, dissertation skills, critical that you are living in and the kind of accommodation you thinking, academic grammar, presentation skills, have. In general, students who are registered for a full- engaging with lectures and many more. time course are exempt from this tax. Furthermore, halls For more information about available courses and the of residence, dwellings occupied only by students and registration process, visit our website

31 www.kcl.ac.uk/schools/humanities/depts/elc/kings/ or contact If the issue is more course specific, there are also the ELC office on x1600 or [email protected] Faculty/School Disability Advisers who can advise and are based within each of the Faculty/Schools. 6.7 Language Opportunities for Postgraduates 6.9 Healthcare www.kcl.ac.uk/mlc Health Centre The Modern Language Centre offers postgraduates the 3rd Floor Macadam Building opportunity to study a range of languages, from Strand Campus complete beginner to native speaker level: Tel: 020 7848 2613 Fax: 020 7848 2754 Arabic, French, German, Greek, Hebrew, Hindi, Italian, http://www.kcl.ac.uk/campuslife/services/health/index.aspx Japanese, Mandarin, Panjabi, Portuguese, Russian, Spanish and Urdu King’s College Health Centre is an NHS practice for staff and students of King’s College who live in inner London. A limited number of places are available, for free, to The Centre is nurse-led with full GP services including 24 research graduates who wish to take a language module hour emergency cover, Monday to Friday nurse sit and in support of their studies. Places will be allocated on a wait clinic and booked nurse and GP appointments as first-come first-served basis. Your supervisor will need to well as an in-house sexual health service. Details about complete a “supervisor approval form” at how to register and full details about clinics and services http://www.kcl.ac.uk/artshums/depts/mlc/study/modules/eligible.a spx that are available can be obtained by visiting reception at which confirms that the language is to support your the Centre, phoning or visiting our website. research. Postgraduates who wish to continue their It is important to register with a GP in London as soon language studies the following year will need to sit and as you arrive - don’t wait until you become ill. If you don’t pass their language examinations. wish to register at the College you will need to register with a GP local to where you live. Information on how to 6.8 Disability Advisory Service do this can be found at: www.nhs.uk - remember you can only have one NHS GP and this needs to be in London The Disability Advisory Service (DAS) supports disabled whilst you are living and studying here. applicants and students, including those with a medical Dental services condition or Specific Learning Difficulty such as dyslexia. A list of dentists can be obtained from your local Family If you are a disabled student, whether home, Health Service Association (FHSA) or from a local Dental international or EU and your disability is impacting on Practitioner. Most dentists are private and treatment can how you engage with your studies, there is a dedicated be costly. However, emergency dental treatment is and experienced team that you can talk to in confidence. available at the Dental Accident & Emergency department at the Guy’s Dental Institute and King’s The DAS offers information, advice and guidance with a College Dental Hospital at Denmark Hill. range of leaflets and self-help resources on its web pages. You can also book a confidential appointment to 6.10 King’s Careers & Employability discuss any concerns you may have. The range of issues could cover: Telephone: 020 7848 7134 Fax: 020 7848 4054  Accessibility of learning resources and spaces Email: [email protected]  Discussions about possible Specific Learning Web: www.kcl.ac.uk/careers Difficulties  Access to study skills support Locations  Access to assistive software support Strand Campus (main careers library and resource room)  Disabled Students’ Allowance funding advice Level 1 Macadam Building  Short term equipment loan Monday-Thursday: 09.30-17:00 Fridays: 12:00-17:00 You can contact us at any time during your studies for Careers appointments Monday-Thursday: 11:00-16:00 general information and advice, but if there is an issue impacting on your studies, make an appointment as Guy’s Campus (satellite site) soon as possible to talk this through. Welfare Suite, Henriette Raphael Building Advisers available for consultation without pre booking To make an appointment, email [email protected] or call Monday and Tuesday 13:00-16:00 during term time. 020 7848 3398. If you would like more information, please see the web pages at www.kcl.ac.uk/disability. Services available

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 Careers information library and resource room  Drop-in sessions for consultations with a careers The Denmark Hill Chaplaincy Team adviser (no need to book) Charlotte Townsend  Careers guidance appointments Telephone 020 7848 0044  Online vacancy service for part-time, full-time and [email protected]  temporary jobs  Employer events programme (see the website for Places to pray and worship in College details) The College Chapel is a beautifully restored Victorian  Careers workshops and presentations Chapel and has regular weekday services for all the major Christian traditions. The Chapel is open for private For details on all the series available and the latest prayer and reflection all day during the week. See the programme of events please visit the website: website for more details about the Chapel. www.kcl.ac.uk/careers The Chapel of Thomas Guy is a beautiful chapel with regular services and is a place of peace and quiet for 6.11 Chaplaincy and the Dean’s Office private prayer and reflection. The Waterloo prayer and quiet room (FWB 1.2) is open www.kcl.ac.uk/chaplaincy to people of all faiths for private prayer and reflection. For further information contact the Waterloo Chaplain. King's College London has a Chaplaincy team whose emphasis is to work together within an ecumenical Islamic Prayer Rooms framework. The various Christian denominations do Islamic prayer rooms are provided at the three main have their own services in the Chapels but much of the campuses: Strand (1st Basement, Strand Building), pastoral work crosses denominational boundaries and Waterloo (between the Management Centre and the the Chaplains meet together regularly to pray and plan. main reception desk on the 1st floor FWB) and Guy’s

(Basement, Hodgkin Building). The prayer rooms are The College Chaplaincy administered through the Dean’s Office. For further The Chaplaincy team is part of the Dean’s Office and information about them, contact the Dean’s Office (see have a presence on each site. Members of College are Dean in this section for contact details), or the KCL always welcome to drop into these offices. The chaplains Student Union Islamic Society (contact via KCLSU). are available to all students to listen to any matter they may care to raise, in complete confidence. The Associateship of King’s College (AKC)

A popular part of the tradition of the College is the The Strand Chaplains lecture course, concurrent with your degree programme, The Revd. Tim Ditchfield (Anglican) which tackles the fundamental questions of value and The Revd Dr Joe Evans (Roman Catholic) belief that arise for any university student. It is the only Father Alexander Fostiropoulos (Orthodox Church) course which students of every department are entitled The Revd Dr Simon Woodman (Free Church) to join. Weekly lectures lasting an hour are provided in 21C Main Building the Michaelmas and Lent semesters at 12 noon on Telephone: 020 7848 2373 Mondays at the Strand site, and videos of the lecture are Email: [email protected] then shown at the Waterloo, Guy’s and Institute of

Psychiatry campuses during the week. Details of rooms The Strand Chaplaincy Office on each site can be found in the AKC programme A504 Philosophy Building (East Wing) booklet. Staff in the Dean’s Office administer the AKC

and can answer any questions. The AKC website, The Waterloo Chaplain www.kcl.ac.uk/akc, gives more details, hand-outs and a Revd. Jane Speck (Anglican) discussion board. Room 1.1 Franklin-Wilkins Building

Telephone: 020 7848 4343 AKC contact details Email: [email protected] AKC Course Coordinator The Office of the Dean The Guy’s Chaplains King's College London Strand Steven Stavrou (Anglican) London Joan Tierney (Roman Catholic) WC2R 2LS Mezzanine, Henriette Raphael Building Telephone: 020 7848 1844 Telephone: 020 7848 6940, Fax: 020 7848 2344 Email: [email protected] Email: [email protected] [email protected]

33 representing you. As a democratic charity and membership organisation students lead us at every level. 6.12 Security arrangements on campus As well as empowering our students to share and use Summoning emergency services their voice, there’s loads of other ways you can get Dial 9-999 on any telephone to summon the emergency involved with your Students’ Union including: services if you witness a crime in progress or if anyone is in immediate danger.  Impartial and confidential support from our Advice Service Site Security Services  Joining one or more of the 300+ student-led  New Hunts House: Ext. 6830 activity groups, societies, or sports clubs  Hodgkin Building/Henriette Raphael/Shepherds House: Ext 6666  Visiting a KCLSU Student Centre, available on  Franklin-Wilkins Building: Ext 3803/3806 every campus  Discovering the Capital with our Unlocking These offices should be contacted for non-emergency London events security matters, e.g. reporting stolen/lost property,  Socialising in our two Students’ Union bars reporting suspicious persons, etc.  Making a difference through volunteering and To contact Security Services in an emergency, dial fundraising extension 2222.  Shaping your experience through Student Reps, Student Council and Student Officers

Access to secure areas  Working for us as part of our Student Staff Team Many areas on the Guy’s Campus are secure during normal operation and can only be accessed by swipe Student Centres and Social Spaces card. Swipe card application forms can be obtained from your Resource Manager and/or Technical Manager KCLSU Student Centres are your first port of call for anything you might want or need from your Students’ General security issues Union. Wherever you’re based, there’s one nearby with Despite all of the security measures in place on Campus, Student Centres at Denmark Hill, Guy’s, Strand and there is still an unacceptable level of crime, primarily Waterloo. Our friendly staff are on hand to help get your thefts. In order to minimise the incidence of crime, all questions answered. personnel are requested to observe the following points:  Ask about your Students’ Union   Wear your identification/swipe card in a prominent Get yourself an NUS Extra Card or an ISIC card position at all times when you are on Campus for great student discounts   Report all suspicious persons and occurrences to the Buy tickets for events appropriate security office (telephone numbers above)  Access information and advice services  Always politely challenge people who have no  Join student activity groups, societies and identification or who are unknown to you if they try to sports clubs follow you into a secure area.  Vote in Student Council and Student Officer  Always place valuable, portable items, e.g. wallets, elections purses, mobile phones, lap top computers, etc. out of  Find where to go and who contact for King’s sight - preferably in a locked drawer or locker -when College London services you leave the area, even if the door is locked. Better  And much more....just ask us! still, carry them with you, if possible. If you need a space to study, relax or socialise, The Lobby 6.13 King’s College Students’ Union (KCLSU) at Strand Campus and The Spit at Guy’s Campus are there for you. Both have facilities to heat food and Costa KCLSU is your Students’ Union there to make sure that Coffee machines. Student Centre staff are on hand for every student at King’s (and valued KCLSU Member) has any help you may need. the best student experience possible. Together with Denmark Hill (IoPPN) student members we are a union of students where Location: Institute of Psychiatry Psychology & individuals connect, have fun, build communities, share Neuroscience, 16 De Crespigny Park, SE5 8AF experiences, and make change. E: [email protected]

We’re run by students, for students. Our decisions, Denmark Hill (WEC) policies and what we do are decided by our 25,000 Location: Weston Education Centre Library, Cutcombe student members. You elect the Student Officers, Road, SE5 9RJ Student Councillors and Student Reps you want E: [email protected]

34

Guy’s Location: Boland House, St Thomas Street, SE1 9RT E: [email protected] T: 020 7848 6231

Strand Location: Macadam Building, Surrey Street, WC2R 2NS E: [email protected] T: 020 7848 1588

Waterloo Location: Franklin-Wilkins Building, Stamford Street, SE1 9NH E: [email protected] T: 020 7848 4588

Get connected

Take a browse on our website and connect with us on social media. Next time you’re online why not tweet us, share your photos or write on our timeline.

Website: kclsu.org Facebook: facebook.com/kclsupage Twitter: @kclsu Instagram: @kclsu

35 7. Facilities  Division of Cell & Molecular Biophysics, MRC Centre for Developmental Neurobiology (IOPPN) and part of 7.1 Postgraduate space Cancer Studies.

Shepherd’s House Postgraduate-only areas are now available to graduate students at King’s. Spaces include: Shepherd’s House contains:

 Postgraduate space at the Maughan Library & ISC -  Chantler Clinical Skills Centre study and casual space  Academic Department of Physiotherapy  Postgraduate Zone - dedicated room for postgraduate  Centre of Human & Aerospace Physiological Sciences study, with PAWS PCs  Postgraduate Lounges - postgraduate social area Henriette Raphael House This building contains the following: Further information can be accessed at www.kcl.ac.uk/graduate/school/services/lounges.html  Academic Centre including the Postgraduate Office (1st Floor) 7.2 Guy’s Campus  Offices for the Heads of Departments and teaching staff (1st floor)  Seminar rooms (2nd floor)  Teaching Labs for Physiotherapy (2nd floor)  Sodexho Unity restaurant and function rooms (ground floor)

Henriette Raphael House and Shepherd’s House are linked and activities may therefore be spread between the two buildings.

Hodgkin Building The Hodgkin Building contains the following:

 Diabetes & Nutritional Sciences Research Division  The Wills Library (for pre-1980 Journals)  Postgraduate Lounge  Biological Services Unit

Boland House Boland House is the home of King’s College Student Union at Guy’s Campus and contains shops, lounge areas, welfare services a bar and a nightclub venue. It is open at 12 noon (when snacks are available) through to 11pm (and on to 2.30am on Friday and Saturdays).

Guy’s Tower The Guy’s Tower Wing was built in 1974 and, at 143 New Hunt’s House metres high, is the tallest hospital in the world. The New Hunt’s House was erected on the site of the original Dental Institute’s academic departments on the Guy’s Hunt’s House, which was a state-of-the-art hospital Campus are located on floors 17 to 28. The Faculty of Life building when it was constructed in the mid-1880s. The Sciences & Medicine’s Division of Genetics and building contains the following: Molecular Medicine is located on floors 7, 8 and 9. Tower Wing also hosts the Biomedical Research Centre at the  The electron microscopy unit for the Guy’s site Guy’s Campus.  Two 340/290 seat lecture theatres  Four 60-seat classrooms  Two 30 place multi-purpose teaching labs  Information Services Centre (ISC): books and journals collection plus computer facilities  Research labs and offices for the Randall

36 7.3 Waterloo Campus Weston Education Centre On the King's Denmark Hill Campus, the purpose built Weston Education Centre houses library, lecture and seminar rooms, expanded computing facilities, a skills laboratory, and an information services centre. The Deanery and the refectory are also housed in the Centre. The reception can be contacted on 020 7848 5500.

Dental Institute Building All of the Institute’s academic and clinical departments on the King’s Denmark Hill Campus are housed within the Dental Institute Building on Caldecot Road.

7.5 St Thomas’ Campus

Franklin-Wilkins Building This building contains the following:

 Diabetes & Nutritional Sciences Research Division  Institute of Pharmaceutical Science  Cardiovascular Division  Academic Centre (3rd floor)  Seminar rooms  Teaching laboratories St Thomas’ House  Genomics Centre St Thomas’ House contains an Information Services  Electron Microscopy Unit Centre (see Section 5). There is also a fitness facility, The Dunhill Fitness Centre, which is run by the hospital but 7.4 Denmark Hill Campus allows access to students, provides a multipurpose gymnasium, indoor area for classes and squash courts. The dining room is on the ground floor of St Thomas’ House whilst the bar is on the first floor. St Thomas’ House is also a College hall of residence. Please contact 020 7836 7132.

7.6 Keeping informed: email and notice boards

Email Ensure you check your student @kcl.ac.uk email address regularly - important messages will be sent to you via email. You will be issued with an email address and password at enrolment

Virtual Campus Notices and updates relevant to research students will also be placed on the Virtual Campus at

37 http://virtualcampus.kcl.ac.uk/vc/graduates/default.aspx or Dental Institute Postgraduate Research KEATS space at http://keats.kcl.ac.uk/course/view.php?id=12727 Other notices will be placed in the Academic Centre offices at Guy’s and Waterloo.

7.7 Social clubs and recreation facilities

There are students’ sports and recreation facilities provided by the Students’ Union (see section 6.13) Thomas Guy Club has a bar (serving bar snacks), a fitness centre (in the basement between Shepherds House and Henriette Raphael Building, ext. 3235) and a swimming pool in the basement of Wolfson House, ext. 3184). Membership fees to use the club’s facilities are very reasonable.

7.8 The area around the Guy’s and Waterloo Campuses

Places to eat and drink There are too many cafes, bars, pubs and restaurants in the area between Guy’s and Waterloo to mention by name. The main centres for eating and drinking are found around Borough High Street near Guy’s Campus and Gabriel’s Wharf, The Cut and Waterloo Road near Waterloo Campus. The most popular pubs, particularly in good weather, are to be found along the south side of the river.

Shops Shops on Guy’s Campus include Guy’s Hospital Friends Shop and Guy’s Supplies and Blackwells Academic Book Shop in Boland House. There are also shopping facilities including small supermarkets around Guy’s Campus. A specialist food market takes place at Borough Market on Borough High Street on Friday and Saturday. At Waterloo there are small supermarkets and cafes on Waterloo Bridge Road and a lively street market in the Cut at Waterloo on Fridays.

Places of interest The area around London Bridge and Waterloo is teeming with nightlife including pubs and restaurants along with night clubs such as the Arches (host of 70s disco nights) in Southwark Street and the renowned Ministry of Sound at the Elephant and Castle. Cultural highlights along the western stretch of the river include the Globe Theatre, Southwark Cathedral and the Tate Modern gallery. West of these is the South Bank arts complex including the National Theatre and the Royal Festival Hall. East of London Bridge is City Hall, the home of London’s Mayor, the London Assembly, and the Design Museum at Tower Bridge. For further information about the local area visit the following tourist information website: www.southwark.gov.uk/whatson

38 8. Transport information  To the Strand: Exit Waterloo East station at Waterloo Bridge Road, then walk across Waterloo Bridge and turn right into the 8.1 Getting around Strand. Alternatively, stay on the train to Charing Cross station. Exit the station and turn right on to the Strand. King’s is located on three major campuses beside the Walk the length of the Strand, crossing Waterloo Bridge, Thames within a single square mile of the heart of to the Aldwych. London (at the Strand, Waterloo and Guy’s), together with the Institute of Psychiatry at Denmark Hill and By bus King’s Denmark Hill and St Thomas’ Campuses. All  To the Strand: locations have good transport links to the centre of 521- from Guy’s Campus to via Holborn to Waterloo from London. outside London Bridge station. This bus route is convenient for the Maugham Library in Chancery Lane. On foot and by bike RV1 - from Guy’s Campus to the Strand goes via Walking and cycling are convenient and enjoyable Waterloo and on to Covent Garden. alternatives to public transport. You can plan walking routes with the online mapping service at:  To Waterloo: www.tfl.gov.uk/gettingaround/walking/default.aspx Take RV1 (see above) or westbound 381 bus from St On a bicycle, it takes about 10 minutes to ride between Thomas’ Street or Southwark Street to Stamford Street. the Guy’s, Waterloo and Strand Campuses, and 30 Alternatively, use the King’s Health Partners shuttle bus minutes between Guy’s and Denmark Hill. The online journey planner http://cyclejourneyplanner.tfl.gov.uk generates On foot tailor-made maps, with ‘fast’, ‘easy’ and ‘leisure’ options. It takes about 30 minutes to walk from the Guy’s Campus For short journeys in central London, the cycle hire to Waterloo or the Strand. You can walk along the river scheme introduced in 2010 is free for journeys under 30 or through back streets. Route 1). To reach the Waterloo minutes. See www.tfl.gov.uk/roadusers/cycling/14808.aspx Campus, head west along the river, past Southwark The nearest docking stations for the Guy’s Campus are Cathedral and Tate Modern, turning left onto Waterloo Long Lane and the Hop Exchange; for the Waterloo Bridge Road when you reach the National Theatre. For Campus - Stamford Street and Belvedere Road; and for the Strand Campus, climb the steps onto the bridge itself the Strand Campus - Wellington Road and Milford Lane. and cross the river, turning right onto the Strand. Route There are also docking stations near the Maugham 2: Cross London Bridge and head west along the north Library on Chancery Lane. side of the river, going along Victoria Embankment to reach the Strand Campus. Route 3: walk through back 8.2 Travel routes between King’s Campuses streets towards Waterloo via Borough High Street, Union Street, and The Cut. Turn right at the Old Vic onto From Guy’s to the Waterloo and Strand Campuses Waterloo Road. Cross Waterloo Bridge for the Strand By underground Campus.  To Waterloo: London Bridge (Jubilee line) to Waterloo From Guy’s Campus to St Thomas’ Hospital By bus  To the Strand: Guy’s & St Thomas’ NHS Trust operates a regular free London Bridge (Northern Line) to Bank and then change inter-hospital shuttle bus service between Guy’s & St on to the Circle and District Line at Monument station Thomas’ Hospital. This journey takes 15-20 minutes and and get off at Temple station. Or you can walk over run every 15-20 minutes between 7am and 10am. London Bridge and get the Temple-bound train direct. Otherwise, take the RV1 from stop S outside London The journey takes between 10 and 20 minutes. Bridge Station toward Covent Garden. Get off at the London Eye and walk to St Thomas’. By train (National Rail)  To Waterloo: On foot The train from London Bridge platform 6 to Waterloo It is an easy 30 minute walk between the two hospitals. East goes every 5 minutes and the journey takes about 5 There are many routes but the quickest is Borough High minutes. Exit the station at Waterloo Bridge Road and Street - Union Street - The Cut - Lower Marsh - Upper walk north towards Waterloo Bridge. James Clerk Marsh - St Thomas’ Hospital. Maxwell Building and the Franklin-Wilkins Buildings are located at the junctions of Waterloo Road and Stamford From Waterloo Campus to St Thomas’ Hospital Street, on your right. The walk from Waterloo Campus to St Thomas’ takes 10 minutes along York Road, then Belvedere Road, passing

39 the London Eye, and up the steps to Westminster Bridge Road.

From Guy’s to Denmark Hill By train (National Rail) The service to London Victoria calls at Denmark Hill. This service departs London Bridge at 11 and 41 minutes past the hour and takes 12 minutes, returning from Denmark Hill to London Bridge a t 24 and 54 minutes past the hour. Alternatively, take a train to Peckham Rye and change for Denmark Hill.

By bus Bus route number 40 runs along Borough High Street near the Guy’s Campus and takes approximately 45 minutes to King’s College Hospital, going via Elephant and Castle and Camberwell Green.

From Denmark Hill to St Thomas’ Hospital By bus It is advisable to walk to Camberwell Green and take either the 12 or 148 to St Thomas’ Hospital. The journey takes approximately 25 minutes.

From Denmark Hill to Waterloo To get to the Waterloo Campus from Denmark Hill it takes approximately 35 minutes by bus. From King's College Hospital take bus route 68 (towards Euston) or 176 (towards Tottenham Court Road) from stop H5. Get off at Waterloo station and walk towards the IMAX. The James Clerk Maxwell Building is on the corner of Waterloo Road and Stamford Street.

40 9. Useful contacts Asthma, Allergy and Lung Biology Professor Tariq Sethi Denmark Hill Campus Heads of Graduate Studies Email: [email protected]

Professor Alistair Lax Cancer Studies The Dental Institute Professor Peter Parker FRS Floor 28, Tower Wing Room 2.32C New Hunt’s House Guy’s Campus Guy’s Campus Email: [email protected] Email: [email protected]

Dr Linda Klavinskis Cardiovascular Vice-Dean of Postgraduate Research Professor Ajay Shah Faculty of Life Sciences & Medicine The James Black Centre Guy’s Campus Denmark Hill Campus Email: [email protected] Email: [email protected]

Professor Mary Seller Centre of Human & Aerospace Physiological Sciences (CHAPS) Sub Vice-Dean of Postgraduate Research Professor Stephen Harridge Faculty of Life Sciences & Medicine Email: [email protected] 4th Floor, Southwark Wing Guy’s Campus Cicely Saunders Institute of Palliative Care & Rehabilitation Email: [email protected] Professor Irene Higginson Cicely Saunders Institute Research Divisions (Dental Institute) King’s Denmark Hill Campus Email: [email protected] Biomaterials, Biomimetics, Biophotonics Dr Lucy Di Silvio Diabetes & Nutritional Sciences (Joint Head) Floor 17, Tower Wing Professor Tom Sanders Guy’s Campus Room 4.43, Franklin-Wilkins Building Email: [email protected] Waterloo Campus Email: [email protected] Craniofacial Development & Stem Cell Biology Professor Paul Sharpe Diabetes & Nutritional Sciences (Joint Head) Floor 28, Tower Wing Professor Stephanie Amiel Guy’s Campus Weston Education Centre Email: [email protected] Denmark Hill Campus Email: [email protected] Mucosal & Salivary Biology Professor Gordon Proctor Genetics & Molecular Medicine Floor 17, Tower Wing Professor Gillian Bates Guy’s Campus 7th Floor, Tower Wing Email: [email protected] Guy’s Campus Email: [email protected] Population & Patient Health Professor Jenny Gallagher Centre for Global Health Denmark Hill Campus Mr Andy Leather Email: [email protected] 2.13 Weston Education Centre King’s Denmark Hill Campus Heads of Divisions (Faculty of Life Sciences & Email: [email protected] Medicine) Health & Social Care Research Analytical & Environmental Sciences Professor Charles Wolfe Professor Frank Kelly 7th Floor, Capital House Room 4.116, Franklin-Wilkins Building 42 Weston Street Waterloo Campus Email: [email protected] Email: [email protected]

41 Imaging Sciences & Biomedical Engineering Professor Reza Razavi International Students House The Rayne Institute 229 Great Portland Street 4th Floor Lambeth Wing London W1N 5HD St Thomas’ Hospital Telephone: 020 7631 8310 Email: [email protected] Web: www.ish.org.uk

Immunology, Infection & Inflammatory Disease British Council Information Centre Professor Michael Malim Bridgewater House Guy’s 2nd Floor, Borough Wing 58 Whitworth Street Email: [email protected] Manchester M1 6BB Telephone: 0161 957 7755 Medical Education Web: www.britishcouncil.org Professor Janice Rymer Sherman Education Centre UK Council for Graduate Education 4th Floor, Southwark Wing Lichfield Centre Guy’s Hospital The Friary Email: [email protected] Lichfield Staffordshire, WS13 6QG Institute of Pharmaceutical Science Telephone: 01543 308602 Professor Peter Hylands Web: www.ukcge.ac.uk Room 5.34 Franklin-Wilkins Building Waterloo Campus National Graduate Committee Email: [email protected] The address changes each year as the General Secretary changes, but they can be contacted at www.npc.org.uk Randall Division of Cell & Molecular Biophysics Professor Malcolm Irving Vitae New Hunt’s House, Sheraton House, Castle Park Guy’s Campus Cambridge Email: [email protected] CB3 0AX Telephone: 01223 448510 Transplantation, Immunology & Mucosal Biology Web: www.vitae.ac.uk Professor Steven Sacks Floor 5, Thomas Guy House Research Councils UK Guy’s Hospital Web: www.rcuk.ac.uk Email: [email protected]

Women’s Health Professor Lucilla Poston 10th Floor, North Wing St Thomas' Hospital Email: [email protected]

Other useful contacts

Student Central (University of London) Malet Street London WC1E 7HY Telephone: 020 7664 2000 Email: [email protected] Web: http://www.student-central.co.uk

UK Council for International Student Affairs (UKCISA) 9-17 St Albans Place London N1 0NX Telephone: 020 7288 4330 Email: www.ukcisa.org.uk

42 Appendix: Academic Honesty & Academic misconduct is categorised into three areas: plagiarism, collusion and cheating through deception Integrity and fraud. All allegations of academic misconduct will be thoroughly investigated and may result in action being Academic Standards taken under the College’s Misconduct Regulations. If The cultural shift to University is significant and the found guilty the penalties range from an admonishment College reminds students that they must take to expulsion depending on the severity of the act or if it a responsibility to familiarise themselves with, and abide second offence. by, the rules, regulations and ethical standards that are associated with a University education. Students at Plagiarism King’s College London are part of an academic Plagiarism is the taking of another person’s thoughts, community that values trust, fairness and respect and words, results, judgments, ideas, images etc. and when you enrol you are agreeing to abide by the presenting them as your own. All work submitted as part regulations of the College and to act with honesty and of the requirements for any examination or assessment integrity. of the College must be expressed in the student’s own words and incorporate their own ideas and judgments. Expectations Direct quotations from the published or unpublished We expect all students to embrace the values of the work of others, including that of other students, must academic community and to reflect this by producing always be identified as such by being placed inside assessments in which the work submitted cites the quotation marks with a full reference to the source correct sources and is the student's own work. Students provided in the proper form. Paraphrasing – using other who fail to do so are undermining the fundamental words to express another person’s ideas or judgments – values of the academic community to which they belong. must also be acknowledged and referenced in the appropriate manner. In the same way, the authors of Academic Judgment images and audiovisual presentations must be The majority of students embrace and respect the values acknowledged. Plagiarism is the most common form of of their academic community but there is a small academic misconduct, and may arise intentionally or minority who may try to gain an unfair advantage by otherwise (e.g. through negligence, poor scholarship or cheating. Academic members of staff at King’s have lack of understanding). The College is committed to significant knowledge and expertise in detecting acts of ensuring that students have appropriate guidance and academic misconduct in particular plagiarism and opportunities to familiarise themselves with this concept collusion and may call upon the electronic software and the measures which students should take to avoid ‘TurnitinUK’ to assist them in the process of matching plagiarism in their work. However, there is also a text to the original source. Academic judgment based on requirement for students to take responsibility for their experience and expertise combined with the detection academic work and to comply with the College's software means that acts of academic misconduct standards and requirements. seldom go undetected. Examples of plagiarism include but are not limited to:

Responsibilities  At King’s College London academic honesty and Copying ~ a student should not copy someone else’s integrity underpins academic success, and as a student work or thoughts and pass this off as their own, even if s/he has their permission. of the College it is expected that you will:  Copying ~ a student should not insert the writing or  Respect your academic community by behaving with thoughts of others into their written work without the correct referencing. academic integrity and honesty;  Copy and paste ~ a student may not copy text  Familiarise yourself with the specific citation conventions required by your verbatim and pass this off as their own, without using quotation marks and citing the original source. department/Faculty/School;  Paraphrasing ~ avoid closely paraphrasing someone  Use the correct citation conventions in all aspects of your work; else’s work (e.g. by changing the order of the words slightly); either quote the work directly using  Write all summative assessments independently, quotation marks or put the ideas completely in your unless permitted to do otherwise; own words. Remember either way you must  Sign a declaration with each assessment that the acknowledge the source using the appropriate citation assignment submitted is your own work; conventions (1).  Seek help if you are unsure what is meant by the term  Self-plagiarism ~ when students submit the same plagiarism and collusion; piece of work (or a significant part thereof) for  Make use of the College’s study module [insert link to different assessments – students can only be given ISS] within TurnitinUK; credit once for any given piece of work.

Academic Misconduct

43  Essay banks ~ when students submit an assessment that has been written by a third party or obtained from a professional writing ‘service’.

Collusion Collusion is when two or more students collaborate, without permission from the programme of study, to produce individual assessments that when compared significantly overlap in content, order, structure and format. Collusion is an issue of personal integrity and ethics; students who collude are acting dishonestly.

Examples of collusion include but are not limited to:

 Unauthorised collaboration between students to produce the same or substantially similar pieces of work which they then claim as their own.  Essay banks ~ when a student submits an assessment that has been written by a third party or obtained from a professional writing ‘service’.  Allowing another student to submit your work (in part or as a whole) as their own.

Cheating Acting in a dishonest way to gain an unfair advantage is cheating. Examples include but are not limited to:

 Making up or falsifying data for an assignment such as a research project.  Falsifying medical conditions or evidence to gain an advantage (e.g. deadline extension).  Taking unauthorised material into an examination.  Not complying with the instructions on an examination paper.  Not complying with the instructions of an invigilator.  Copying someone else’s work during an examination.  Talking to other students whilst under examination conditions.  Using unauthorised aids (e.g. a calculator) during an examination when not expressly permitted.

Sanctions Instances of academic misconduct will be investigated in accordance with the College’s Misconduct Regulations [student guide] and appropriate actions will be taken.

Support ISS provide comprehensive support and guidance for students. The interactive tutorial module includes advice on study skills, time management, citation conventions and also allows unlimited access to TurnitinUK

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