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BANK RECONCILIATION January 2018

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BANK RECONCILIATION January 2018 1 TXEIS BANK RECONCILIATION January 2018 Contents Introduction ............................................................................................................ 2 Options .................................................................................................................. 2 Bank Reconciliation > Tables > Options .......................................................................................................................................... 2 Bank Account Fund Groups .......................................................................................... 3 Bank Reconciliation > Tables > Bank Account Fund Groups > Bank Account Group ...................................................................... 3 Bank Reconciliation > Tables > Bank Account Fund Groups > Bank Account Group Funds ........................................................... 4 Reconciliation Layout ................................................................................................. 5 Bank Reconciliation > Tables > Reconciliation Layout > Categories ............................................................................................... 5 Bank Reconciliation > Tables > Reconciliation Layout > Layout ..................................................................................................... 7 Bank Transactions ..................................................................................................... 8 Bank Reconciliation > Maintenance > Bank Transactions > Create Transactions........................................................................... 8 Bank Reconciliation > Maintenance > Bank Transactions > Transaction Maintenance ............................................................... 10 Bank Reconciliation ................................................................................................. 12 Bank Reconciliation > Maintenance > Bank Reconciliation .......................................................................................................... 12 Bank Transactions Status Inquiry ................................................................................. 17 Bank Reconciliation > Inquiry > Bank Transactions Status Inquiry ............................................................................................... 17 Mass Delete Transactions .......................................................................................... 19 Bank Reconciliation > Utilities > Mass Delete Transactions ......................................................................................................... 19 Auto Bank Reconciliation ........................................................................................... 20 Bank Reconciliation > Utilities > Auto Bank Reconciliation .......................................................................................................... 20 Reports ................................................................................................................ 21 BBR0100 - Bank Account Fund Groups ......................................................................................................................................... 21 BBR0200 - Bank Transactions ....................................................................................................................................................... 21 2 Introduction With input from the ESCs and reviewing the existing requests and support issues, we are pleased to announce our newest application Bank Reconciliation. When TxEIS 3.2 is installed, the database will be changed as follows: • Removal of Finance > Tables > Bank Account Fund Groups • Removal of Finance > Maintenance > Bank Reconciliation with relocation of Positive Pay Export to Utilities • Removal of Human Resources > Run Payroll > Bank Reconciliation with relocation of Positive Pay Export to Utilities • Bank Account Fund Group data will be moved to the new Bank Reconciliation > Tables > Bank Account Fund Groups with a couple of additions: o The Fiscal Year will be updated with an X, o The Bank Account Group that contains the Payroll Clearing Fund/Fiscal Year from the current fiscal year in Finance will have the ‘Include HR’ option checked, and o The Fund, Fiscal Year, Object, Subobject, Investment Type and Investment Description will be in one table on one screen. • Provided the LEA has at least one reconciled item in GL File ID C, unreconciled Cash Receipts and Checks from both Finance and Human Resources will be extracted for GL File ID C for closed accounting periods and the File ID as defined at Previous Year File ID for all accounting periods. Options Bank Reconciliation > Tables > Options This page allows you to set a bank reconciliation option, which is used on the Bank Reconciliation page. Set option: Under Options: Field Description All Computer Checks to Select to include computer checks in the Bank Account Group that lists the Finance Clearing Finance Clearing Fund Fund/Fiscal Year from Finance > Tables > District Finance Options > Clearing Fund Maintenance. Leave blank to filter computer checks by the bank account group. Cash receipts and district checks posted to funds other than the clearing fund are not affected by this option and are always filtered by the bank account group. Click Save. 3 Bank Account Fund Groups Bank Reconciliation > Tables > Bank Account Fund Groups > Bank Account Group This tab is used to manage bank account group codes that are used for bank reconciliation, positive pay and the auto bank reconciliation processing. Each bank account group has fund codes and fund years associated with that group. Use the Bank Account Group Funds tab to add the applicable funds to the fund groups. Add a bank account group code: Click +Add to add a row. By default, the results are sorted in ascending order by fund. You can click each column heading to sort the data in ascending or descending order. - indicates that the column is sorted in ascending order - indicates that the column is sorted in descending order Field Description Code Type the four-character code for the bank account group. Description Type the bank account group description. The field can be a maximum of 30 characters. Bank Account Nbr Type the account number for the bank account group. The field can be a maximum of 17 digits. The account number is displayed on the report for the positive pay export in Finance. Inactive Select to exclude the group code from being displayed and used throughout the system. Extract HR Select to include payroll checks and deduction/transfer checks if paid from the payroll check stock in the bank account fund group. This field can only be selected for one bank account group. Include Auto JVs Select to include the automatically created journal vouchers from the payroll and vendor check processing. Click Save. The code is saved to the grid and is displayed in the Group Code drop-down field on the Bank Account Group Funds tab. Other functions and features: Reset Reset data. Click to clear the data on the page. Delete a row. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save. Note: You cannot delete a group code if it has associated transactions. 4 Bank Reconciliation > Tables > Bank Account Fund Groups > Bank Account Group Funds This tab is used to create multiple group funds for each bank account: For each of the individual funds created, you can have multiple investment and cash object / subobject combinations. You can change between bank groups and edit records. Funds cannot be duplicated. You can add the same fund, year, obj, sobj, investment type in an active group if the same fund, year, obj, sobj and investment type exists in an inactive group. You cannot add the same fund, year, obj, sobj, investment type in an inactive group if the same fund, year, obj, sobj and invest type exists in an active group. Set up a bank account group fund: Field Description Group Code Click to select a bank account group code from the list. All fund codes and years that exist for the group code are displayed. Click +Add to add a fund to the selected group code. Fund Type the three-digit fund code. Fscl Yr Type the one-digit fiscal year. Obj Type the four-digit object code. Sobj Type the two-digit subobject code. Investment Type Click to select the investment type. Investment Description Type the investment description. The field can be a maximum of of 30 characters. Click Save. Other functions and features: +Add Add a row. Click to add a row to the grid. Reset Reset data. Click to clear the data on the page. Delete a row. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save. Note: You cannot delete a group code if it has associated transactions. 5 Reconciliation Layout Bank Reconciliation > Tables > Reconciliation Layout > Categories This tab is used to define the fields shown and used on the Bank Reconciliation screen which will be laid out on the reconciliation layout template, which is managed on the Layout tab. There is a choice of Layout Type: • Single: this layout will allow for a single column of fields and operations, and • Double: this layout will allow for a System column and a Bank column of fields and separate operations. The Double layout will be the default layout for this initial roll-out and new databases and will mimic the existing TxEIS Bank Reconciliation fields. Add a category: Click +Add to add a row. Field Description Description Type the
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