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Council Meeting Binder June 16 2017

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Council Meeting Binder June 16 2017 CDHO COUNCIL MEETING Friday, June 16, 2017 9:00 AM – 4:30 PM Location: Intercontinental Hotel Yorkville 220 Bloor Street West, Toronto, Ontario Portman Boardroom 2nd Floor CDHO COUNCIL MEETING AGENDA Friday June 16, 2017 9:00 AM ‒ 16:30 PM Verbal Agenda Proposed Lead if not Topic and Relevant Council Policy Report/ Est. Time Item Outcome Chair Attachment 1.0 CALL TO ORDER 9:00 1.1 Roll Call Council Attendance H. Blondin TAB 09:00-09:05 H. Blondin 1.2 Opening Remarks Council Is Addressed -- 09:05-09:15 L. Taylor Council Policy 1.3 Council Policy Manual Update H. Blondin TAB 09:15-09:20 Manual Update 2.0 APPROVAL OF AGENDA 9:20 2.1 Review and Approval of Agenda Council Approval H. Blondin -- 09:20-09:25 2.2 Declaration of Conflict of Interest Declared Conflicts H. Blondin -- 09:25-09:30 3.0 MONITORING REPORTS (In Camera ‒ RHPA, Schedule 2, Section 7(2)(d)) 30 09:30 3.1 Council‒Registrar Delegation Policy Development, Review, Approval, and Implementation 3.1.1 Registrar Performance Appraisal – In Camera Council Approval H. Blondin to be distributed 09:40-10:25 BREAK 10:30-10:50 resume 3.1.1 Registrar Performance Appraisal – In Camera Council Approval H. Blondin -- 10:55-11:55 LUNCH 12:00-13:00 3.2 Executive Limitations Monitoring Reports 13:00 U. Paracha 3.2.1 2016 Draft Audited Financial Statements Council Approval TAB 13:00-13:30 Hilborn LLP 3.2.2 Financial Condition (EL 2.4) Council Approval L. Taylor TAB 13:30-13:35 3.2.3 Treatment of Staff (EL 2.2) Council Approval L. Taylor TAB 13:35-13:45 3.2.4 Planning (EL 2.3, 2.3.1–2.3.2, 2.3.9) Council Approval L. Taylor TAB 13:45-13:50 3.2.5 Ethical Behaviour (EL 2.9) Council Approval L. Taylor TAB 13:50-13:55 4.0 CONSENT AGENDA ITEMS 14:00 CONSENT AGENDA ITEMS (4.1. – 4.3.2) A consent agenda is a bundle of items that is voted on, without discussion, as a package. It differentiates between routine matters not needing explanation and more complex issues needing examination. The Chair will ask if any one wishes to remove an item from the consent agenda. Any Council member may request an item be removed so it can be discussed. To test whether an item should be included in the consent agenda, ask: 1. Is this item self-explanatory and uncontroversial? Or does it contain an issue that warrants board discussion? 2. Is this item for information only? Or is it needed for another meeting agenda issue? Page 1 of 3 CDHO Council Meeting Agenda – June 16, 2017 4.1 Council Meeting Minutes 4.1.1 Meeting Minutes – Friday December 2, 2016 Council Approval H. Blondin TAB 14:00-14:05 4.1.2 Meeting Minutes – Friday March 24, 2017 Council Approval H. Blondin TAB 14:05 -14:10 4.2 Committee Reports 14:10 4.2.1 Discipline Committee Council Is Informed V. Jain TAB -- 4.2.2 Examinations Committee Council Is Informed E. Jesin TAB -- 4.2.3 Executive Committee Council Is Informed H. Blondin TAB -- 4.2.4 Fitness to Practise Committee Council Is Informed -- TAB -- 4.2.5 Inquiries, Complaints and Reports Committee Council Is Informed M. Heics TAB -- 4.2.6 Patient Relations Committee Council Is Informed E. Jesin TAB -- 4.2.7 Quality Assurance Committee Council Is Informed T. Strawn TAB -- 4.2.8 Registration Committee Council Is Informed G. Marion TAB -- 4.3 Incidental Briefing Reports 4.3.1 Council President’s Incidental Report Council Is Informed H. Blondin TAB -- 4.3.2 Registrar’s Administrative Report Council I s Informed L. Taylor TAB -- 5.0 POLICY DEVELOPMENT, REVIEW, APPROVAL, AND COUNCIL IMPLEMENTATION 14:10 5.1 Governance Process Policy Development, Review, Approval, and Implementation 5.1.1 Appointment of Auditor for 2017 Audit Council Approval H. Blondin TAB 14:10-14:15 5.1.2 Reserve Fund for Premises Relocation Council Approval L. Taylor TAB 14:15-14:25 5.1.3 Issue Assessment: Clinical Examination Council Approval E. Jesin TAB 14:25-14:40 BREAK 14:40-14:55 Issue Assessment: 5.1.4 Council Approval H. Blondin TAB 14:55-15:05 Academic Member Appointment Issue Assessment: Technical Support to 5.1.5 Council Approval H. Blondin TAB 15:05-15:20 Council 5.1.6 Transfer of Reserve Funds to Lease Hold Council Approval L. Taylor TAB 15:20-15:50 5.1.7 Council Meeting Dates 2018 Council Approval L. Taylor TAB 15:50-16:05 GOVERNANCE PROCESS POLICIES 4. Global Governance Process 4.1 Governing Style 4.2 Council Job Contributions 5.1.8 4.3 Council Planning Cycle and Agenda Council Approval H. Blondin TAB 16:05-16:15 Control 4.4 President’s Role 4.5 Vice President’s Role 4.6 Council Committee Principles 4.7 Executive Committee Page 2 of 3 CDHO Council Meeting Agenda – June 16, 2017 4.8 Ownership Linkage Committee 4.9 Registrar/CEO Transition Committee 4.10 Council and Committee Expenses 4.11 Council Code of Conduct 4.12 Investment in Governance 4.13 Governance Succession Planning 4.14 Council Linkage with Ownership 4.15 Special Rules of Order 4.16 In Camera Sessions 4.17 Handling Operational Complaints 5.2 Executive Limitations Policy Development, Review, and Approval 5.2.1 Motion to Rescind EL 2.4.2 and 2.5.8.3 Council Approval H. Blondin TAB 16:15-16:20 EXECUTIVE LIMITATIONS POLICIES 5.2.2 Council Is Informed H. Blondin TAB -- 2. General Executive Constraint 5.3 Council‒Registrar Delegation Policy Development, Review, and Approval COUNCIL-REGISTRAR DELEGATION POLICIES 5.3.1 Council Is Informed H. Blondin TAB -- 3. Global Council-Registrar/CEO Delegation 6.0 COUNCIL MEETING FEEDBACK 16:20 Electronic Polling Council Feedback H. Blondin Interactive 16:20-16:30 7.0 NEXT MEETING DATE 16:30 Friday September 15, 2017 Council Is Informed H. Blondin -- -- 8.0 ADJOURNMENT 16:30 Page 3 of 3 AGENDA ITEM 1.1 Roll Call Council Meeting – Friday, June 16, 2017 Intercontinental Hotel Toronto Yorkville, Porter Conference Room, 2nd floor Blondin, Heather Elected Connor, Mike Public Czech, Roma Elected Eles, Jillian Elected Feres Patry, Kathleen Elected Hamelin, Fernand Public Heics, Marlene Elected Jain, Vinay Public Jesin, Evie Elected Kau-Lui, Beatrix Public Leroux, Pauline Elected Lightstone, Helen Public Lotz, Caroline Elected Marion, Gail Elected Nathoo, Julius Public Ranson, Catherine Academic Strawn, Terri Elected Venton, Anne Public Walji, Saeed Public Winkle, Yvonne Public June 16, 2017 – Council Meeting Intercontinental Hotel Yorkville, Toronto Ontario, 220 Bloor St W, M5S 1T8 AGENDA ITEM 1.3 BRIEFING REPORT To: Council From: Chair Date: June 16, 2017 Topic: Council Policy Manual Update The following policies were approved at the March 24, 2017 Council Meeting and the Policy Manual has been updated. EXECUTIVE LIMITATIONS POLICIES: 2. General Executive Constraint 2.1 Treatment of Registrants and Public 2.2 Treatment of Staff 2.3 Planning 2.4 Financial Conditions and Activities 2.5 Protection of Assets 2.6 Investment 2.7 Compensation and Benefits 2.8 Communication and Support to the Board 2.9 Ethical Behaviour 2.10 Development of Standards Governing Practice 2.11 Amendments to the Act or Bylaws COUNCIL-REGISTRAR DELEGATION POLICIES: 3. Global Council-Registrar/CEO Delegation 3.1 Unity of Control 3.2 Accountability of the Registrar/CEO 3.3 Delegation to the Registrar/CEO 3.4 Monitoring Registrar/CEO Performance 3.5 Registrar/CEO Compensation 3.6 Registrar/CEO Succession 3.7 Registrar/CEO Termination www.cdho.org 69 Bloor Street East, Suite 300, Toronto ON M4W 1A9 t: 416-961-6234 f: 416-961-6028 tf: 1-800-268-2346 AGENDA ITEM 1.3 V: 24-March-17 CDHO COUNCIL POLICY MANUAL TABLE OF CONTENTS ENDS I-01 High Level Ends Policy EXECUTIVE LIMITATIONS POLICIES: 2. General Executive Constraint 2.1 Treatment of Registrants and Public 2.2 Treatment of Staff 2.3 Planning 2.4 Financial Conditions and Activities 2.5 Protection of Assets 2.6 Investment 2.7 Compensation and Benefits 2.8 Communication and Support to the Board 2.9 Ethical Behaviour 2.10 Development of Standards Governing Practice 2.11 Amendments to the Act or Bylaws COUNCIL-REGISTRAR DELEGATION POLICIES: 3. Global Council-Registrar/CEO Delegation 3.1 Unity of Control 3.2 Accountability of the Registrar/CEO 3.3 Delegation to the Registrar/CEO 3.4 Monitoring Registrar/CEO Performance 3.5 Registrar/CEO Compensation 3.6 Registrar/CEO Succession 3.7 Registrar/CEO Termination Page | 1 GOVERNANCE PROCESS IV-01 Governance Philosophy/Approach IV-05 Council Terms of Reference IV-10 Council Member Job Description IV-15 Role of Council Officers IV-20 Council, Committee, and Task Force Principles IV-20.05 Executive Committee Terms of Reference IV-20.13a Linkage Taskforce Terms of Reference IV-22 Role of Committee Chairperson IV-25 Council Decision-Making Process IV-30 Council Strategic Agenda/Work Plan IV-40 Council Recruitment and Nominations for Council IV-50.10 Council Monitoring of the Registrar IV-80 Council Code of Conduct and Conflict of Interest Policy IV-80.10 COI CDHO Representatives CATEGORY V: OTHER – REGULATORY POLICIES ENDORSED BY COUNCIL V-10 Reporting Apparent Criminal Behaviour V-11 Posting Criminal Charges, Findings and Bail Conditions on Public Register Page | 2 AGENDA ITEM 3.1.1 In-Camera Registrar Performance Appraisal Item 3.1.1 To Be Distributed AGENDA ITEM 3.2.1 BRIEFING NOTE WITH MOTION To: Council From: Chair Date: June 16, 2017 Topic: 2016 Draft Audited Financial Statements BACKGROUND In accordance with Bylaw No.
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