Basic WebEx Instructions

LOGIN

1. Go to https://fairmontstate.webex.com

2. Click on the Sign In (upper left)

3. Login using your credentials (email and password)

TO SCHEDULE A MEETING

The main screen will have a link to your Personal Room (available for spontaneous meetings), and a on the left hand side.

To schedule a meeting, click the Schedule button.

The Schedule a Meeting requests the following information:

 Meeting Topic – A Name for your meeting

 Meeting Password – required field and auto generated, so there is no need to change this

 Date and Time – Use the drop down box to setup the date, start time, duration of the meeting. You can also setup recurring meetings

 Attendees – Use this box to send invites to people you want to attend. Press ENTER after each entry.

 To save the meeting as is – click the SCHEDULE button. You can save this meeting as a TEMPLATE, by clicking the Save as Template option. This will create a template which includes the attendees and other options and allows you to quickly schedule future meetings. Page 1 Basic WebEx Instructions

Once your meeting is scheduled, you will see a screen that shows you the information for your meeting, who is invited and more. From this screen you can add additional attendees by adding their email into the Who is invited? area (indicated by the red arrow).

You can also perform that the following tasks using the icons:

Copy the Meeting Delete Meeting

Edit Your Meeting Add to Calendar

JOINING OR STARTING MEETINGS

To start a meeting, click on HOME or MEETINGS from the menu, and you will find a list of your meetings. 1. If you are the host, you will need to START the meeting. You will see a button with START next to each meeting you are the host for, and you can click START to begin the meeting. 2. If you are not the host, you will see a button with JOIN, which you can click to join the meeting.

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NAVIGTION BASICS On the left side of all operations is the menu, which will help you navigate around WebEx.  HOME - takes you to the main screen which shows your personal meeting room, along with the next few meetings you have scheduled.  MEETINGS - is a list of meetings you have scheduled or been invited to.  RECORDINGS - would show your recordings, if they are available.  PREFERENCES - allows you to customize your WebEx.  INSIGHTS - provides analytical information about meetings you have hosted.  SUPPORT - provides access to support  DOWNLOADS - provides apps that you can download on your computers and mobile devices. Here are some that might be of interest: o Meetings Desktop App - control center for your desktop o Productivity Tools - adds options inside Outlook to schedule WebEx meetings. You will need to restart Outlook if you install this o Mobile App - provides access to apps for your mobile devices

After starting or joining a meeting you will see a at the bottom of your screen.

AUDIO - Options for audio  If you are connected to audio, this button will MUTE and UNMUTE your audio  If you are not connected to audio, it will bring provide you options for connecting to audio (use computer or call in)

VIDEO – Options for your video playback. Click this button to START or STOP your video.

SHARE – Share content from your computer  Select SCREEN (sometimes maybe SCREEN 1 or SCREEN 2 with multiple monitors). This option shares everything on your computer.  Select the specific APPLICATION or CONTENT you have open. This will only share that content, not the entire screen. RECORD - Options for recording your WebEx meeting. Recordings can be stored in the WebEx cloud, or on your local computer. PARTICIPANTS - Click to shows the list of participants in the call.

CHAT - Click to show the chat box. Participants can send a chat to everyone or an individual.

MORE OPTIONS - Helps you manage additional options, including the ability to manage your audio, video, and device settings. END/LEAVE MEETING  If you are hosting the meeting, you will be able to END the meeting for all participants  Click here to LEAVE the meeting if you are not the host

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SHARE YOUR SCREEN OR CONTENT

Screen sharing is enabled for the host and participants. To share content: 1. Click on the SHARE . 2. Select the content/screen you want to share: a. Screen 1 (or sometimes Screen 1 and Screen 2) are your desktops and will show everything on the screen. b. The other options include single applications, such as web browsers, files or any application that appears in the list of applications you have open. c. Hover over the icon with your content, then click on Share.

Once you start sharing, you will see a solid line around the screen or application you are sharing. There will also be a banner across the top of your screen that reminds you that You’re sharing your screen.

If you hover over that banner, it will bring up a , which includes many of the options on the original toolbar, along with the following options that will be of interest:

 STOP SHARING - stops sharing your content  PAUSE – pauses sharing. Remember to resume sharing!  ASSIGN – allows you to pass control to another participant  ANNOTATE – brings up a menu that allows you draw on content that is being shared.

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REMOTE CONTROL FOR ANOTHER COMPUTER

The remote control option will allow you to see content on another participant’s computer, and also take control of their computer. The participant will be asked to approve your request, so this control cannot occur without consent.

To start a controlling another computer: 1. Have the participant SHARE their Screen. 2. Once their screen is shared, you will see a small toolbar on the left side of the screen a. The top icon allows you to ANNOTATE b. The second icon allows you to request CONTROL 3. Click the CONTROL icon, and you will see a screen telling you that you are about to request remote control. Click REQUEST. 4. A request will be sent to the participant who is sharing their screen, they will need to click APPROVE to provide the access.

5. Request has now been granted. You will receive a message to confirm this. Click TAKE CONTROL and you will be able to control their screen.

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CHANGE WHAT YOU SEE

There are three different video layouts within WebEx:  Active Speaker and Thumbnail View – shows the person speaking in a large , and everyone else in thumbnails below or above  Active Speaker View – shows the active speaker, and is the default when content is being shared (like a presentation)  Grid View – shows everyone on the call, with videos if enabled or blank screens, and then telephone icons for those on the phone. In this view the active speaker has a highlight around their video.

To change your layout:

1. Look for these two icons in the upper right-hand corner of the WebEx screen once you are in the conference. 2. Click on the icon on the left, and you will see the layout options. Click on the one you want, or try all three to find the one you like best!

SUPPLEMENTAL MATERIALS - QUICK START GUIDES FROM CISCO

 Get Started with Cisco Webex Meetings for Hosts https://help.webex.com/en-us/nrebr3c/Get-Started-with-Cisco-Webex-Meetings-for-Hosts

 Get Started with Cisco Webex Meetings for Attendees https://help.webex.com/en-us/n62wi3c/Get-Started-with-Cisco-Webex-Meetings-for-Attendees

 Cisco Webex Meetings Video Tutorials https://help.webex.com/en-us/8bzter/Cisco-Webex-Meetings-Video-Tutorials

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