INTERNATIONAL TABLE TENNIS FEDERATION 2013 ANNUAL GENERAL MEETING Minutes of the Annual General Meeting of the International Table Tennis Federation held on Wednesday 15 May 2013 at 09h15 in the Seine A and B Rooms, Marriott Hotel, Paris, France. 1. Welcome and opening address: the President welcomed all members to the AGM outlining the procedures to be followed with the open part of the meeting dealing with presentations, and the closed meeting which would cover the elections as well as proposals and allocation of the 2016 World Championships. 2. Appointment of a Chair: the AGM noted that there had been a request that there be a neutral chair during the formal part of the AGM as the incumbent president was also a candidate for president for 2013-2017. The president proposed that the Deputy President chair the formal proceedings of the AGM. 1-AGM-05-2013 The AGM unanimously approved the appointment of Mr Neil Harwood, Deputy President, to chair the meeting. 3. Roll call of associations present and verification of proxies: the AGM noted that: a quorum was present with 158 associations and 46 proxies. there was, therefore, a total number of 204 votes. 4. Appointment of scrutineers: the AGM noted the nominations received from the Continental Federations: 2-AGM-05-2013 The AGM unanimously approved the appointment of the scrutineers as proposed: Africa: Madhu Gudka and Ahmed Gharieb Asia: CK Chan and VK Bawa Europe: Mario Papadopoulos and Camille Gonderinger Latin America: Sergio Blanco and Ivan Santos North America: Linda Hsing and Anton Kiesenhofer Oceania: Anthony Ho and James Morris 5. Confirmation of the minutes of the AGM held on 27 March 2012 in Dortmund, Germany: the minutes were confirmed and signed. 6. Presentations: the AGM noted the presentations made to: 6.1 Merit award: to Mr Richard Yule of the English Table Tennis Association. 6.2 Other presentations: The French Table Tennis Federation, represented by the President, Mr Christian Pallierne, as organiser of the 2013 World Championships. Mr Pallierne also welcomed all delegates to Paris and to the World Championships, which had attracted a very large entry. The Chinese Table Tennis Association, represented by Mr Shi Zhihao, for 3 new inductees to the Hall of Fame: Ma Long, Zhang Jike and Li Xiaoxia. Double Happiness, represented by Mr Lou Shihe, for sponsorship support of the 2013 WTTC. Tamusu Co. Ltd., represented by Mr Shunsaku Yamada, for sponsorship support of the 2013 WTTC. The Chinese Table Tennis Association, represented by Mr Shi Zhihao, for the best ITTF World Tour event in 2012. The Hong Kong Table Tennis Association represented by Professor Chan Cheong Ki, for the best ITTF Junior Circuit event in 2012. The Table Tennis Federation of India, represented by Mr D. R. Choudhary, for an excellent World Junior Championships organised in December 2012. The Guam Table Tennis Association, represented by Mr James Ji, for an excellent World Cadet Challenge event which was organised in 2012. The Guatemalan Table Tennis Association, Mr Jorge Herrera, for the outstanding organisation of the 2012 Global Junior Circuit Finals. Mr Odd Gustavsen, outgoing chair of the Equipment Committee, for outstanding service to ITTF as a volunteer. Mr Jordi Serra for outstanding service to the ITTF as a professional for more than14 years. Mr Mikael Andersson for professional service to the ITTF for 15 years. Messrs Shahrokh Shahnazi (Iran) and Radivoj Hudetz, (Croatia) as new members of the President’s Advisory Council (PAC). • 2014 World Table Tennis Championships update report presentation made by the Japan Table Tennis Association and representatives of Tokyo (advanced from agenda item 16.1). 6.3 2016 Olympic and Paralympic Games: Representatives of the organising committee would attend ITTF meetings as necessary. The equipment manufacturers had been appointed very early, which would allow them to prepare top class equipment for the event. 6.4 2016 World Table Tennis Championships bid received from the: 6.4.1 Table Tennis Association of Malaysia with the city of Kuala Lumpur. 6.4.2 Swedish Table Tennis Association with the city of Halmstad. 6.5 ITTF Sport Social Responsibility program by the ITTF Deputy CEO: history from 2003 to date and report on recent activities. Following the above awards, PPT presentations and video presentations, the open session of the AGM concluded, and the closed formal part of the AGM started after the break. 7. Application for membership: the AGM noted that Bonaire had applied for membership and had met all the requirements, noting that this would bring the number of ITTF member associations to 218. 3-AGM-05-2013 The AGM unanimously approved the membership application from Bonaire to become the 218th member of the ITTF. 8. Report of the Nominations Committee: the AGM noted that the Nominations Committee had checked all nominations received in time and confirmed that all nominations were valid. Start of Election process At this point of the agenda the election and voting process for the Executive Committee started concurrently with the progress of the meeting. The Director of Operations explained the voting procedures and the exact method of using the ballots. The candidates for the position of ITTF President, Mr Adham Sharara, then Mr Stefano Bosi, addressed the delegates with presentations about their programs and plans if elected President. The order of presentations was decided by draw. The voting process began, while the meeting resumed. 9. Annual reports from the Executive Committee: the AGM received the reports submitted by: 9.1 President: Adham Sharara (document A1) 9.2 Deputy President and Executive Vice President (Finance), Neil Harwood: (document A2) 9.3 Executive Vice-President: Khalil Al-Mohannadi (document A3) 9.4 Executive Vice-President: Chérif Hajem (document A4) 9.5 Executive Vice-President: Koji Kimura (document A5) 9.6 Executive Vice-President: Melecio Rivera (document A6) 9.7 Executive Vice-President: Petra Sörling (document A7) 9.8 Executive Vice-President: Thomas Weikert (document A8) 4-AGM-05-2013 The AGM unanimously approved all the reports submitted by the Executive Committee members. 10. Annual reports from the Continental Federations: the AGM received the reports submitted by the presidents of the continental federations: 10.1 Africa (document B1) 10.2 Asia (document B2) 10.3 Europe (document B3) 10.4 Latin America (document B4) 10.5 North America (document B5) 10.6 Oceania (document B6) 5-AGM-05-2013 The AGM unanimously approved the reports submitted by the Continental Federations. 11. Annual reports from the CEO and Directors: the AGM received the reports submitted by: 11.1 Chief Executive Officer (document C1) 11.2 Deputy Chief Executive Officer (document C2) 11.3 Competitions Program (document C3) 11.4 Education and Training Program (document C4) 11.5 Operations and Olympic Games Program (document C5) 11.6 Marketing Program (document C6) 6-AGM-05-2013 The AGM unanimously approved the reports submitted by the Chief Executive Officer and the program Directors. 12. Annual reports from the committees: the AGM received the reports submitted by: 12.1 Equipment Committee (document D1) 12.2 Media Committee (document D2) 12.3 Nominations Committee (document D3) 12.4 Para Table Tennis Division (document D4) 12.5 Rules Committee (document D5) 12.6 Sports Science Committee (document D6) 12.7 Technical Committee (document D7) 12.8 Umpires’ and Referees’ Committee (document D8) 12.9 Olympic and Paralympic Commission (document D9) 7-AGM-05-2013 The AGM unanimously approved all the reports submitted by the Chair of each Committee. 13. Finance: the AGM received the report from the Vice President in charge of Finance. The detailed financial report with comparative historical analysis was presented by the CEO: 13.1 Audited Financial Statements for the years ended 31 December 2011 (document E), and the year ended 31 December 2012, which were circulated on 19 April 2012 and distributed prior to the meeting and that: Partial payment form the IOC’s Olympic Fund had been received in November 2012 and another amount, equivalent to about 10% of the total to be received, was expected in the first half of 2013. US$ 5 million was recognized as income in 2012 in order to raise the ITTF’s reserve fund to more than US$ 7 Million. The balance of US$ 8.8 million had been deferred for future expenses in the new quadrennial. The consolidated audited financial statements included the finances of the ITTF offices in Switzerland and Canada. However, from 2013, the ITTF office in Singapore would be also consolidated, as until the end of 2012 the Singapore office had been fully funded by TMS. While the constitution indicated that the Board of Directors was responsible for the preparation of the audited financial statements, the Executive Committee performed this function on behalf of the Board of Directors as usual. 13.2 Appointment of auditors: the Executive Committee recommended the appointment of Ernst and Young as auditors for the 2013 financial year. 13.3 Budget 2013 to 2016: the quadrennial budget was presented. 8-AGM-05-2013 The AGM unanimously approved: 8.1 the audited financial statements for the year ended 31 December 2011. 8.2 the audited financial statements for the year ended 31 December 2012. 8.3 the appointment of Ernst and Young as auditors for the financial year ended 31 December 2013. 8.4 the quadrennial budget 2013 to 2016 as proposed. 14. Ratification of the work done by the Board of Directors and Executive Committee: the AGM considered the work done by the Board of Directors and Executive Committee since its last meeting. 9-AGM-05-2013 The AGM unanimously ratified the work done by the Board of Directors and Executive Committee since the last AGM. 15.