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Index

A blind carbon copy (BCC) field, message composition, 95 Accepting Task , 214–215 Browse dialog box, exported file folder selection, 52 Account Settings dialog box, 60, 126–127, 144–145, 152–153, 159, 256–257 browsers. See Web browsers accounts. See also e-mail addresses business addresses, 25 e-mail setup, 60–64 business cards, 13, 38–41, 54–55, 67, 113 Exchange, 63 Business Cards view, 44, 47 HTTP (Hypertext Transfer Protocol), 63 busy stats, item display, 251 IMAP (Internet Message Access Protocol), 63 buttons, navigation pane display settings, 278 message recalls, 119 multiple support, 61 C Outlook Mobile Service, 126–129 Calendar component out-of-office reply, 122 appointment scheduling, 166–167 POP3 (Post Office Protocol version 3), 63 appointment time increments, 165 removing, 61 appointment tracking, 6 RSS feed subscription, 144–145, 159 blank calendar printing, 199 selecting from multiple, 95 busy status display, 251 Add Card Picture dialog box, 40–41 calendar bar, 10 Add Contact Picture dialog box, 32–33 calendar groups, 187 Add New Category dialog box, 248 copying items between, 181 Add New E-Mail Account dialog box, 127 date navigator, 10, 163 Add New E-mail Account Wizard, 61–62 day/week/month views, 10 Add New Outlook Mobile Service Account dialog box, 127–128 daylight savings time, 163, 289 Address Cards view, 44, 47 display enhancements, 164–165 addresses, 13, 24–25 display settings, 288–289 Advanced E-Mail Options dialog box, 97, 285 displaying, 10 Advanced Options dialog box, 165, 283 entry editing, 176–177 Aerial view, Contacts maps, 37 event scheduling, 168–169 alerts, forwarding to mobile devices, 134–135 file attachments, 172–173 All Fields page, contact updates, 31 group schedules, 182–183 anniversary, contact entry conventions, 25 holiday events, 169 Appointment Recurrence dialog box, 166–169 interface elements, 7, 10 appointments, 6, 17, 165–167, 170–179, 276 Internet calendar subscriptions, 194–195 Archive dialog box, 263 item searches, 175 Archive Folders, 264–265 item viewing, 174–175 archives, 87, 231 jumping between dates, 163 attachments marking items as private, 250–251 calendar items, 172–173 meeting requests, 170–171 calendar snapshots, 185 meetings, 170–171 contact items, 35 multiple calendars, 178–179 contact record files, 34–35 multiple time zone display, 163 e-mail addition, 100–101 Office Online subscriptions, 192–193 forwarding messages, 93 opening attached files, 173 opening, 67 Outlook Today display settings, 275 OPML files, 149 overlay mode, 180–181 photo insertion, 102–103 printing, 198–199 previewing, 66 private appointments, 167 RSS feed enclosures, 152–153 publishing, 188–191 saving to a file, 67 reminders, 288–289 tasks, 204–205 saving as a Web page, 196–197 Trust Center handling, 259 COPYRIGHTEDside-by-side MATERIAL view, 180–181 AutoArchive, 231, 262, 265–266 snapshots, 184–187 AutoCorrect, settings, 286–287 switching between calendars, 179 AutoFormat, text formatting, 287 switching between views, 162–163 AutoSave, preference settings, 97 task attachment, 205 task integration, 211 B task views, 291 background colors, Calendar component, 164 tasks pane, 10 background images, 39, 111 time zone settings, 289 BCC (blind carbon copy) field, message composition, 95 , 10 birthdays, contact entry conventions, 25 viewing snapshots, 186–187

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WebDAV publishing, 197 reading pane, 49 elements, 11 searches, 28 working hours display, 185 sorting contacts, 46–49 Calendar File Name dialog box, 197 special dates, 25 Calendar Options dialog box, 164–165, 169, 185 switching between views, 44–45 carbon copy (CC) field, message composition, 95 task attachment, 205 categories, 46–49, 248–249 task links, 210–211 certificates, digital IDs, 116–117 telephony support, 29 Change Contact Picture dialog box, 33 Thumb Tabs, 12 Change Password dialog box, 257 toolbars, 12 clip art, message insertion, 103 updating contact information, 30–31, 51 Close , exiting Outlook, 5 viewing contacts as, 39 Color Categories dialog box, 248 viewing Journal entries, 235 Color dialog box, 39 views, 12, 28–29 color-codes, category items, 248 window elements, 13 colors Contacts list, 12 business cards, 39 contextual errors, proofreading messages, 105 Calendar component, 164 Create New Folder dialog box, 178–179, 240–241 completed tasks, 219 Create New Group Schedule dialog box, 183 message flags, 71 Create Rule dialog box, creating rules, 81 notes, 293 CSV (comma-separated values) files, 26–27, 52–53 overdue tasks, 291 Custom dialog box, 74–75, 91 search words, 295 Custom Search Folder dialog box, 254–255 themes/stationery enhancements, 110–111 Custom View dialog box, 47–49, 76–77, 207, 227 commands, 270–273 Custom View Organizer dialog box, 45 comma-separated values (CSV) files, 26–27, 52–53 comments, 217. See also Journal component; Notes mode D company, contact sorts, 46–47, 48–49 date navigator, 10, 166–167, 276 company names, contact entry, 24 dates component buttons, interface element, 7 calendar window display, 11 computers, importing contacts between, 27 contact entry conventions, 25 Contacts component jumping between, 163 adding e-mail sender’s information, 65 note display, 225 All Fields page, 31 task conventions, 202 business cards, 38–41, 67 To-Do bar navigation, 16 business/personal contact management, 6 Day view, 162–163, 167, 169 contact creation conventions, 24–25 daylight savings time, 163, 289 contact information verification, 29 Deleted Items folder, 87, 267 Contacts list, 12 delivery receipts, message verification, 115 custom views, 45, 47 desktop, starting Outlook, 4–5 deleting duplicate contacts, 51 Detailed Address Card view, 44–45, 47 display settings, 292 Details window, contact entry conventions, 25 displaying, 12 dial-up connections, Outlook Offline, 246–247 duplicate contact resolution, 50–51 digital Ids, 116–117, 258–259 duplicating contact information, 25 digital signatures, 112–113, 132–133 exporting contacts to a file, 52–53 Display As box, contact entry, 24 file attachments, 34–35 distribution lists, 78, 98–99 forwarding contacts, 54–55 Drafts folder, 96–97, 131 importing contacts, 26–27 driving directions, Contacts maps, 37 interface elements, 12 due date, task window display, 15 item attachments, 35 Duplicate Contact Detected dialog box, contact resolution, 51 Journal entry associations, 233 mapping exported contact file fields, 53 E maps, 36–37 bar, 12 Edit Business Card dialog box, 39, 41 multiple contact selections, 57 Editor Options dialog box, proofreading messages, 105 online status checking, 136–137 electronic business cards. See business cards picture addition/removal, 32–33 e-mail. See also Mail component; messages printing contacts, 56–57 account setup, 60–63 Private contacts, 27 adding sender’s information to Contacts, 65 archiving, 87, 262–263

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Index

attachment previews, 66 emoticons, text message enhancements, 131 AutoSave, 97 enclosures, RSS feeds, 145, 152–153 BCC (blind carbon copy) field, 95 encryption, e-mail security, 116–117 blocking/unblocking senders, 83, 85 end date/time, calendar window display, 11 browsing for mail, 255 End time, 166, 170 calendar snapshots, 184–185 Entry List view, printing Journal entries, 236–237 CC (carbon copy) field, 95 events, 6, 168–169, 172–179 clip-art insertion, 103 exceptions, e-mail message rules, 80–81 copying messages to a folder, 245 delayed delivery, 97 F delivery receipts, 115 Favorite Folders, 242–243 display settings, 284–285 fields, mapping exported contact files, 53 distribution lists, 98–99 files driving directions, 37 archiving, 262–263 encryption, 116–117 calendar item attachments, 172–173 file attachments, 100–101 contact record attachments, 34–35 follow-up information display, 75 CSV (comma-separated values), 52–53 forwarding contacts, 54–55 e-mail attachments, 66, 100–101 forwarding messages, 92–93 folder information display, 241 forwarding messages to mobile devices, 134–135 importing contacts, 26–27 Junk E-mail Filter, 82–85 opening e-mail attachments, 67 language translations, 106–107 OPML (Outline Processor Markup Language), 148–149 mailbox cleanup, 86–87 photo insertion, 102–103 marking messages as read/unread, 70–71 saving attachments, 67 meeting requests, 170–171 task attachment, 204–205 message composition, 94–95 vCard format, 54–55 message flags, 71–75 viewing/restoring archived, 264–265 message groups, 77 filters, Junk E-mail, 82–85 message printing, 68–69 flags, e-mail message, 71–75 message recall, 118–119 folder list, Mail component, 8 message reminders, 74–75 Folder Size dialog box, mailbox cleanup, 86–87 message replies, 90–91 folders, 52, 87, 240–245, 251, 253–255, 267, 274, 283 message retrieval, 64–65 Font dialog box, 109, 165, 293 message rules, 78–81 fonts, 47, 111, 165, 293 moving messages to a folder, 244–245 For Follow Up folder, viewing flagged messages, 73 multiple account support, 61 Format Painter, text formatting, 109 opening file attachments, 67 out-of-office reply, 120–123 G phishing attacks, 85 photo insertion, 102–103 grammar, proofreading messages, 104–105 postmarks, 114–115 Group Schedules dialog box, 182–183 priority levels, 101 groups, 77, 156–157, 182–183, 187, 207 proofreading before sending, 104–105 reading pane display, 281 H removing accounts, 61 Help box, interface element, 7 rule exceptions, 80–81 Help window, topic selections, 20–21 saving file attachments, 67 holidays, event scheduling, 169 sending/receiving, 6 home addresses, contact entry, 25 shared feeds, 146–147 Hybrid view, Contacts maps, 37 shared notes, 229 Hypertext Transfer Protocol (HTTP), e-mail account, 63 signatures, 112–113 sorting messages, 76–77 I spell checking, 286–287 Icons view, note display, 227 stationery, 110–111 IM (instant messaging). See text messaging task attachment, 205 IM addresses, contact entry conventions, 24 task delegation, 212–213 images, business cards, 39–41 text formatting, 108–109 Import and Export Wizard themes, 110–111 exporting contacts, 52–53 tracking settings, 285 exporting RSS feeds, 156–157 Trust Center settings, 258–259 importing contacts, 26–27 e-mail addresses, 24, 94–95, 170–171. See also accounts importing RSS feeds, 148–149 E-mail Options dialog box, display settings, 285 OPML files, 148–149

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Inbox folders, message list display, 8 locations indexing settings, Instant Search, 295 appointment scheduling, 166 , 85, 91 calendar window display, 11 Insert File dialog box, 34–35, 100–101, 173, 205 contact sorts, 47 Insert Item dialog box, contact item attachments, 35 Contacts maps, 36–37 Insert Picture dialog box, photo insertion, 102–103 event scheduling, 168 Instant Search logos, business card addition, 40–41 calendar items, 175 display settings, 294–295 M enabling, 295 Mail component. See also e-mail; messages indexing settings, 295 account setup, 60–64 item queries, 252–253 adding business cards to Contacts, 67 Mail component, 8 adding sender’s information to Contacts, 65 query conventions, 18–19 archiving messages, 87 repeating recent searches, 19, 253 attachment previews, 66 search word color, 295 automatic mail retrieval, 65 tasks, 209 AutoSave, 97 Internet, 13, 188–191, 194–195 blocking/unblocking senders, 83, 85 Internet calendars, Outlook Offline support, 247 clip-art insertion, 103 Internet Explorer 7, 140–143 delayed delivery, 97 Internet Message Access Protocol (IMAP), e-mail account, 63 delivery receipts, 115 Internet Service Provider (ISP), e-mail account setup, 60–63 displaying, 8 invitations, meeting requests, 170–171 distribution lists, 98–99 items draft messages, 96–97 busy status display, 251 encryption, 116–117 calendar attachments, 172–173 file attachments, 100–101 calendar entry editing, 176–177 folder list, 8 category assignments, 248–249 forwarding contacts, 54–55 category sorting, 249 forwarding messages, 92–93 contact record attachment, 35 Instant , 8, 18–19 deleting, 266–267 Junk E-mail Filter, 82–85 e-mail attachments, 101 language translations, 106–107 forwarding to mobile devices, 134–135 mailbox cleanup, 86–87 manually archiving, 263 marking messages as read/unread, 70–71 marking as private, 250–251 , 8 moving between calendars, 179 message composition, 94–95 search queries, 252–253 message flags, 71–75 task attachment, 205 message follow-information display, 75 viewing, 174–175 message groups, 77 message list, 8 J message priority levels, 101 job titles, contact entry conventions, 24 message recall, 118–119 Journal component, 230–237 message replies, 90–91 Journal Options dialog box, 231 message rules, 78–81 Journal Properties dialog box, AutoArchive settings, 231 multiple account support, 61 jumps, Thumb Tabs, 12 Office Online subscriptions, 192–193 Junk E-mail Filter, settings, 82–85 opening file attachments, 67 Junk E-mail folder, marking message as not junk, 84 out-of-office reply, 120–123 Junk E-Mail Options dialog box, postmarks, 114–115 phishing attack alert, 85 photo insertion, 102–203 K postmarks, 114–115 keywords, Instant Search box, 8, 18–19 printing messages, 68–69 proofreading messages, 104–105 L read receipts, 115 reading pane, 8, 65, 280–281 labels, business card fields, 41 reminders, 74–75 languages, translations, 106–107 removing accounts, 61 linked contacts, opening within a task, 211 retrieving messages, 64–65 links, 145, 152–153, 187, 210–211 RSS feed exporting, 156–157 lists, distribution, 98–99 rule exceptions, 80–81 live chats, online status checking, 136–137 saving file attachments, 67

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Index

sending/receiving e-mail, 6 O signatures, 112–113 Office button, 9, 11, 13, 15 sorting messages, 76–77 Office Diagnostics, problem solving, 260–261 stationery, 110–111 Office Online, calendar publishing, 188–191 supported e-mail account types, 63 Opening Mail Attachment dialog box, 67 testing e-mail accounts, 63 Options dialog box, 79, 114–115, 132, 163, 230–231, 262, 282–289, 290–295 text formatting, 108–109 Other Settings dialog box, contact view settings, 47, 49 themes, 110–111 Outline Processor Markup Language (OPML), 148–149, 156–157 To-Do bar, 8 Outlook Mobile Notification dialog box, 134–135 viewing calendar snapshots, 186–187 Outlook Mobile Service, account settings, 126–129 viewing RSS feed posts, 150–151 Outlook Offline, dial-up connections, 246–247 Mailbox Cleanup dialog box, 86–87 Outlook Today, 274–275, 283 mailing addresses, contact entry, 25 out-of-office reply, setup, 120–123 Map Custom Fields button, exported contact files, 53 overlay mode, multiple calendar viewing, 180–181 maps, Contacts component, 36–37 Mark as Not Junk dialog box, 84 meeting requests, 170–171, 183 P meetings, 6, 170–177, 179 parameters, custom contact sorts, 48–49 Memo Style, note list printing, 229 passwords, 61–63, 256–257 menu bar, 7–8, 10, 12, 14 percentage complete, task window display, 15 message body, 9 permissions, 93, 189, 251 Message component, interface element, 7 Personal Folders dialog box, 256–257 message list, Mail component, 8 personal information, contact entry, 24–25 Message Options dialog box, 97, 116 phishing, e-mail attacks, 85 message windows, interface elements, 9 phone calls, Contacts component support, 29 messages, 91–97, 104–105, 115, 118–119, 186–187. See also e-mail; Phone List view, 45, 47 Mail component phone numbers, 13, 25 Microsoft Exchange, 63, 119, 123, 182–183 pictures, 32–33, 40–41, 102–103 Microsoft Office Communicator, 136–137 Post Office Protocol version 3 (POP3), e-mail account, 63 Microsoft Office Online, calendar publishing, 188–191 postmarks, anti-spam, 114–115 Microsoft Office, starting Outlook, 4–5 Print button, printing e-mail messages, 69 Mini , text formatting, 109 Print dialog box, 56, 69, 199, 220–221, 228–229, 237 mobile devices, 37, 55, 126–129, 134–135, 155 Print Preview window, 57, 68–69, 198, 221, 236–237 Month view, 162–163, 165 printing, 37, 56–57, 68–69, 151, 198–199, 220–221, 228–229, 236–237 Move Items dialog box, 244–245 priority levels, 15, 101, 203 MSN Messenger, online status checking, 136–137 privacy, 167, 250–251 multimedia, forwarding contacts, 55 Private contacts, creating, 27 projects, To-Do list monitoring, 6 N proofreading, 104–107, 286–287 Publish Calendar to Microsoft Office Online dialog box, 190–191 names, 24, 46, 183 navigation pane contacts views, 44–45 Q custom note sorting, 227 queries, 18–19, 252–253 display settings, 278–279 Query Builder, 19, 253 enabling/disabling, 279 Quick Access toolbar, 9, 11, 13, 15, 69, 270–273 enabling/disabling Journal button, 235 folder list display, 241 R hiding/displaying completed tasks, 219 read receipts, message verification, 115 interface element, 7 reading pane, 8, 49, 65–66, 71, 81, 280–281 minimizing/maximizing, 243, 279 Reading Pane dialog box, 281 opening multiple calendars, 179 Really Simple Syndication (RSS), 140–141 resizing, 279 Recall This Message dialog box, 119 task sorts, 206 recipients Navigation Pane Options dialog box, 278–279 BCC (blind carbon copy), 95 New Contact window, 65 CC (carbon copy), 95 New RSS Feed dialog box, 144–145 certificate exchange, 117 New Search Folder dialog box, 254–255 delivery receipts, 115 New Signature dialog box, 112–113 distribution lists, 98–99 note lists, printing, 229 flag/reminder information display, 75 Notes List view, sorting notes, 226–227 meeting requests, 170–171 Notes mode, 11, 13, 15, 25,166, 168, 170, 203, 224–229, 293 message composition, 94–95

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message window display, 9 spell-check, settings, 286–287 online status checking, 136–137 Spelling and Grammar dialog box, 104–105 photo display issues, 103 start date, task window display, 15 sending text messages, 130–131 start date/time, calendar window display, 11 shared feeds, 154–155 Start menu, starting Outlook, 4–5 task delegation, 212–213 start times, 166, 170 recurring appointments, 166–167 Startup folder, starting Outlook, 5 recurring events, 168–169 stationery, message enhancements, 110–111 recurring tasks, 203 status reports, tasks, 216–217 Reminder Sound dialog box, 75 status, task window display, 15 reminders, 15, 74–75, 91, 166, 288–291 strikethrough-font, completed task display, 218–219 remote computers, 27 subjects, 9, 11, 15, 95, 292 removable media, 27 subscriptions, 142–147, 192–195 reply with changes, Trust Center settings, 259 subtopics, Help window selections, 20–21 reports, task status, 216–217 Research pane, 105–107 T , 9, 11, 13, 108–109, 270–271, 273 Table Style, note list printing, 229 Road view, Contacts maps, 37 Task Options dialog box, color-codes, 219 RSS Feed Options dialog box, 145–153 Tasks component, 6–7, 10, 14, 17, 202–221, 250–251, 276–277, 290–291, 297 RSS (Really Simple Syndication) feeds, 140–159, 247 Tasks lists, Tasks component display, 14 Rule Address dialog box, message rules, 78 telephone, Contacts component support, 29 Rules Wizard, 78–81, 121–133, 135 templates, message rules, 78 testing, 63, 129 S text formatting, 108–109, 133, 209, 287 Save As Web Page dialog box, calendars, 196–197 text messaging, 126–133, 136–137 Save Attachment dialog box, 67, 149 themes, message enhancements, 110–111 search folder, creating, 254–255 thesaurus, proofreading messages, 105 Search Folder Criteria dialog box, 254–255 Thumb Tabs, Contacts component display, 12 Search Options dialog box, Instant Search settings, 294–295 Time Zone dialog box, multiple time zone display, 163 searches, 8, 18–19, 28, 175, 209, 252–255, 294–295 time zones, 163, 289 security, 85, 114–117, 250–251, 256–259 timers, Journal component, 233 Security Properties dialog box, encryption, 116 times, 11, 165, 185, 225 Select Attendees and Resources dialog box, 171 To-Do bar, 8, 16–17, 276–277 Select Contacts dialog box, task links, 210–211 To-Do list, 6, 203, 206–207 Select Folder dialog box, component launch settings, 283 toolbars, 7, 10, 12 Select Members: Contacts dialog box, distribution lists, 99 topics, Help window selections, 20–21 Select Names: Contacts dialog box, e-mail messages, 99 tracking, 171, 213, 285 Select Names dialog box, 94–95, 130 Translation ScreenTip, single word translation, 107 selections, 57, 98–99, 130, 154–155, 170–171, 221 translations, languages, 106–107 Send a Calendar Via E-mail dialog box, 184–185 Trust Center, 117, 258–259 Send/Receive Groups dialog box, Outlook Offline, 247 senders, 9, 83, 85, 90–91 U Sent Items folder, 95, 118–119 updates servers, 62–63, 197 calendar meetings, 177 Set Quick Click dialog box, 73, 249 contact information, 30–31, 51 shared calendars, sharing/revoking access, 189 task status reports, 216–217 shared feeds, 146–147, 154–155 time zones, 289 shared notes, forwarding, 229 SharePoint, Outlook Offline support, 247 V shortcut keys, category associations, 248 shortcuts, starting Outlook, 4–5 vCard, forwarding contacts, 54–55 side-by-side view, multiple calendars, 180–181 views signatures, 112–113, 132–133 Calendar component, 162–163 Signatures and Stationery dialog box, 110, 112–113, 132–133 contact business cards, 39 snapshots, 184–187 Contacts component, 12, 28–29, 44–45 Sort dialog box, 48–49, 77, 207 Contacts maps, 37 sorts, 17, 46–49, 73, 76–77, 206–207, 226–227, 235, 249 group schedules, 183 sounds, e-mail message reminders, 74–75 Notes mode, 225 spam, Junk E-mail Filter, 82–85 overlay mode, 180–181 special dates, contact entry conventions, 25 Tasks component, 14

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Index

W Windows Vista, 4-5, 257, 261 Web browsers, 140–143, 192–195 Windows XP, starting Outlook, 4–5 Web pages, 24, 196–197 wizards Web sites Add New E-mail Account, 61–62 iCalendars, 194 Import and Export, 26–27, 52–53, 148–149, 156–157 RSS feed listings, 141 Rules, 78–81, 121–123, 135 WebDAV server, calendar publishing, 197 Week view, 162–163, 169 Z windows, 9, 11, 13, 15, 20–21 zones, time, 163 Windows Live Messenger, 136–137 zooms, Contacts maps, 37 Windows Messenger, online status checking, 136–137

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303