Municipal Services Committee Agenda

MUNICIPAL SERVICES COMMITTEE AGENDA

Monday, July 27, 2015 at 12:05 p.m.

Chairman: Mayor M. Heyck, Councillor R. Alty, Councillor A. Bell, Councillor B. Brooks, Councillor L. Bussey, Councillor N. Konge, Councillor P. Son, Councillor C. Vanthuyne, and Councillor D. Wong.

Item Description

1. Approval of the agenda.

2. Disclosure of pecuniary interest and the general nature thereof.

TO BE DISTRIBUTED 3. A report from the RCMP regarding monthly statistics.

ANNEX B 4. A report from the Municipal Enforcement Division regarding monthly statistics.

ANNEX C 5. A memorandum regarding whether to amend Combative Sports By‐law No. 4721 by reducing the number of Commission members.

ANNEX D 6. A memorandum regarding whether to grant property tax exemption to the ReStore facility of Habitat for Humanity Northwest Territories (Lot 1 Ptn 2/Block 313/Plan 4141).

ANNEX E 7. A memorandum regarding whether to acquire an interest (easement) in the lands in Block 501 for the purposes of municipal infrastructure easement through an easement agreement with the property owner and whether to acquire the park/utility lots from the owner as per the 501 Development Scheme, once construction and survey are completed. MUNICIPAL SERVICES COMMITTEE AGENDA July 27, 2015

Item No. Description

ANNEX F 8. A memorandum regarding whether to amend the General Plan and Zoning By‐law to adopt the Development Scheme for Grace Lake South and proceed with construction tender and marketing; and whether to dispose of adjacent lands via leasehold interest for purpose of a private golf course.

ANNEX G (For Information Only) 9. A memorandum regarding the Minutes of the Combative Sports Commission meetings of May 12 and June 9, 2015.

ANNEX H (For Information Only) 10. A memorandum regarding the Minutes of the Heritage Committee meetings of May 20, 2015 and June 17, 2015.

ANNEX I (For Information Only) 11. A memorandum regarding Mayor Mark Heyck, Councillor Bob Brooks, Councillor Cory Vanthuyne, and Councillor Dan Wong’s attendance to the Federation of Canadian Municipalities (FCM) Conference and Trade Show in Edmonton, Alberta held June 4 to 8, 2015.

ANNEX J (For Information Only) 12. A memorandum regarding Councillor Adrian Bell’s attendance at the Business Improvement Associations of BC Conference in Edmonton from May 4 – 6, 2015.

Additional Council Items ANNEX K 13. A memorandum regarding whether to adopt the 2015 City of Yellowknife Community Government Indicator Report.

ANNEX L 14. A memorandum regarding whether to appoint Rob Lok as a Development Officer.

ANNEX M 15. A memorandum regarding whether to appoint Nicholas Michels and Lisa Briand as By‐ law Officer II’s for the City of Yellowknife.

ANNEX N 16. A discussion regarding the Yellowknife Food Charter.

DM#435300 Page 2 MUNICIPAL ENFORCEMENT DIVISION STATISTICS FOR JUNE 2015

June Year to June Year to Date Year Total OCCURRENCES 2015 Date 2014 2014 2014 Abandonded Vehicles 1 5 2 12 16 Assist City 0 26 10 187 229 Assist Fire Division 11 30 8 53 100 *Assist Library 2 73 0 0 28 Assist RCMP 15 49 8 62 131 Bagged Parking Meter 0 2 2 7 13 *Bike Patrol 3 7 1 1 33 Business Licence 1 1 1 1 1 Camping on Public Land 3 5 3 8 13 Code Response 10 34 0 27 48 Dog Bites 3 13 2 13 30 Dog Cruelty 4 8 3 7 17 Dogs 30 150 24 139 263 Exhibits 0 2 0 4 10 *Foot Patrol 11 45 15 19 74 Garbage 5 17 3 21 31 Livery Licence 2 127 5 123 164 Noise 11 18 6 14 38 OC Spray Use 0 0 0 0 0 *Officer Assistance Requested 4 18 0 0 2 Other 10 35 12 77 127 Parades/Processions 1 8 3 17 31 Parking 29 152 46 174 426 Parking Meters 12 93 23 135 207 Roadside Suspensions 2 4 1 5 20 Sidewalks 0 13 0 40 41 Smoking 0 0 0 0 0 Snowmobile Accidents 0 2 0 2 2 Snowmobiles 0 27 0 19 20 Traffic 23 62 10 61 133 Traffic Control 3 20 0 9 33 Trials 5 60 21 51 122 Unsightly Lands 0 5 1 7 12 Warrants 0 6 1 1 3 Total 201 1117 211 1296 2418

Officer Generated Occurrences 82 N/A N/A N/A N/A Public Generated Occurrences 117 N/A N/A N/A N/A June 2015 VEHICLES TOWED 49 SUMMONSES SERVED 112 DOGS IMPOUNDED 6

*Occurrence types added or altered part way through year

June Year to June Year to Date Year Total Section VIOLATIONS 2015 Date 2014 2014 2014 Highway Traffic By‐law 4 Fail to yield to enforcement vehicle 0304 4 7 Traffic light‐ amber 1 6 4 15 28 9 Traffic light ‐ red 6 30 6 31 63 14 Fail to stop at inoperative lights 0 0 0 0 1 16 Pedestrian fail to obey wait signal 0002 2 17 Drive on left 0 0 0 1 1 21 Fail to signal lane change 0001 2 22(3) Cross a solid line 0003 5 25 Pass when unsafe 0 0 0 0 1 28 Passing on right 0 0 0 1 2 33 Overtake vehicle improperly 1201 3 41 Fail to signal turn 0001 1 47 Fail to yield ROW at intersection 0 0 0 2 3 52 Fail to yield ROW entering hwy 0001 1 55 Stop Sign 1 83 16 163 282 57 Parking on roadway 0010 2 57(2) Parked obstructing traffic 000018 58(1)(a) Parking blocking a driveway 1 21 6 16 33 58(1)(b) Parking within intersection 1403 4 58(1)(c) Park on a sidewalk 2 25 4 34 59 58(1)(d) Parking at fire hydrant/lane 20 231 2 49 165 58(1)(e) Park within 6 m of crosswalk 9 18 7 11 37 58(1)(f) Park within 5 m of stop sign 4200 2 9 58(1)(i) Parking ‐ double parked 1912 4 58(1)(k) Parked in loading zone 14 66 9 70 151 58(1)(l) Parked in no parking zone 60 381 49 249 710 58(1)(m) Parked more 30 cm fr curb 0600 0 58(1)(n) Parked on private property 34 119 23 68 236 58(1)(o) Parked in alley unattended 082831 58(1)(p) Parked in handicap zone 573134396 58(1)(q) Parked in taxi zone 0300 3 61 Parked in excess of 72 hours 20 97 20 49 261 63 Parked left wheels to curb 2 29 0 21 40 65 Parking of truck ‐ left running 0 2 3 0 1 65 Pass School bus ‐ lights flashing 0 0 0 0 12 70(1) Parked at meter ‐ no time 1034 4067 847 4828 9470 70(2) Parked at 2 meter spaces 002414 75 Abandoned vehicle 0001 1 77 More passengers than seats 0000 2 79 Littering highway 0101 1 82 Stunting 0 4 1 0 7 83 Racing 0 2 0 0 0 92 Fail to yield ROW to pedestrian 0100 1 99 Seatbelt violations 29 209 55 390 591 101(1) Drive w/o due care & attention 0302 4 101(2) Drive w/o consideration 0300 0 102 Unsafe movement 0 0 1 4 4 103 Fail to obey traffic control device 0 9 1 26 28 104 Speeding 67 219 99 642 1087 104 Speeding school zone 16 56 11 88 168 106 Drive at unreasonable speed 0000 2 109 Sidewalks 0102225 130 Insecure load 0102 4 Motor Vehicle Act 5 Operate veh w/o reg 20 220 23 106 298 16 Improper use of plate 0 9 0 2 4 36 Op veh w/o insurance 13 86 11 99 173 52 Fail to notify chng of addr Reg 1 3 0 0 2 56 Operate veh w/o docs 1 22 9 16 52 66 Operate vehicle w/o Drivers Lic 8 56 6 42 94 81 Fail to carry Drivers Licence 1 7 1 7 13 86 Fail to notify chng of addr DL 1 12 0 4 12 119 Operate vehicle suspended 8 36 3 9 26 144 Radar detector violation 0 1 0 0 4 155 Drive using electronic device 33 145 41 206 410 241 Fail to reduce speed to 1/2 0 8 0 3 5 330 Make a false statement 0 1 0 0 1 331 Obstruct officer 0 5 0 1 4 MV Equipment Regs Op veh with damaged windshield 0014 5 Op veh with tint 8 13 1 10 11 Op veh w/o bumper 0 1 0 1 1 Op veh w/o mud flaps 0 1 0 0 1 Op NSC veh non compliant 0 0 0 0 1 Op veh w/o seatbelts 0 0 0 1 1 Op veh w/o signal lights 0 0 0 1 2 Op veh w/o stop lights 0 0 0 0 1 Op veh with prohibited lights 0 1 0 1 2 Op veh w/o tail lights 0 0 0 2 2 Other Violations ATV 0 0 0 0 1 Business Licence 1 1 0 0 0 Dog 3 15 6 26 46 Emergency Response 1 7 1 2 13 Helmet 0 0 0 0 0 Hours Of Service Regs 0 1 0 0 0 Large Vehicle Control 0 1 0 0 1 Livery 0 0 0 4 6

Parks and Rec. 0 1 0 0 0 Planning and Lands 2 2 6 0 10 Noise 1 1 0 1 1 Snowmobile 0 98 0 15 15 Solid Waste 0 0 1 5 11 Total 1430 6566 1293 7429 14909

MUNICIPAL ENFORCEMENT DIVISION STATISTICS FOR JUNE 2015

On June 7, 2015 the Municipal Enforcement Division hosted the 31st annual Bike Rodeo at the Multiplex. Prior to the Bike Rodeo, school safety talks were conducted with children from Kindergarten to Grade 5.

A total of 250 children took part in this year’s Bike Rodeo which included a mechanical check of their bicycle, a helmet fitting station, a short test of bicycle safety knowledge and 6 skill testing stations. Each participant was given a gift bag and a free barbeque was provided to all participants and their parents.

Twenty bicycles were given away, 16 to the winning participants, 3 as door prizes to participants and one adult bicycle was given as a door prize for attending parents. Two Hundred and thirty (230) bike helmets were given away.

DM #435330

MEMORANDUM TO COMMITTEE

COMMITTEE: Municipal Services

DATE: July 27, 2015

DEPARTMENT: Community Services

ISSUE: Whether to reduce the number of members on the Yellowknife Combative Sports Commission from ten (10) to seven (7).

RECOMMENDATION: That By‐law No. XXXX, a by‐law to amend Combative Sports By‐law No. 4721, as amended, be presented for adoption.

BACKGROUND: The Combative Sports Commission, formerly the Yellowknife Boxing and Wrestling Commission, was established in 2006. In its infancy the Commission relied on the expertise from other jurisdictions to ensure that combative sports events were properly sanctioned and supervised to address safety and liability concerns for the participants, spectators and the City.

Original Commission members included individuals appointed from Yellowknife as well as Commissioners from southern jurisdictions, including both Edmonton and Calgary. The number of Commissioners originally appointed was 10, whereas other municipal jurisdictions typically only have five to seven Commissioners. As the Commission matured and the transfer of knowledge between local Commissioners and Commissioners residing outside of Yellowknife occurred, the City eventually received letters of resignation or notices that members from Edmonton and Calgary were not seeking re‐appointments as terms expired.

In the early days of the Commission, and with the progression of combative sports in Yellowknife, members have not only reviewed and sanctioned events, but have also been called upon to carry out minor official duties; responsibilities not usually done by Commission members. Minor official roles such as Time Keepers, Score Keepers, Ring General, etc., have been filled by Commission members; however the combative sports community in Yellowknife has grown to the point where there is capacity for these positions to be filled by trained and experienced individuals.

MUNICIPAL SERVICES COMMITTEE Page 1 July 27, 2015 DM#433523‐v1 With the transfer of knowledge to the Commission and capacity within the community to carry out the role of minor officials, the Commission has reviewed and discussed the size of the Commission and recommends that the number of Commissioners be reduced.

The motion of the Commission indicates that the number of Commissioners be reduced from ten (10) to eight (8), however in the week following the meeting of May 28, 2015, one Commissioner resigned from the Commission. As such, there is an opportunity to reduce the number of Commissioners from ten (10) to seven (7), which is more in line with other municipal jurisdictions including Edmonton (5), Calgary (7) and Moncton (7). The Commission has not expressed any objections to reducing the number of Commissioners from ten (10) to seven (7).

COUNCIL POLICY / RESOLUTION OR GOAL: Council Goal #3 Enhancing Communications and Community Engagement

Combative Sports Commission That the Combative Sports Commission be reduced from ten (10) Motion of May 12, 2015 members to eight (8) members.

APPLICABLE LEGISLATION, BY‐LAWS, STUDIES, PLANS: 1. Criminal Code, R.S.C. 1985, c.C‐46 (s. 83); 2. Cities, Towns and Villages Act, S.N.W.T. 2003, c. 22 (s. 70 and 72); and 3. Combative Sports By‐law No. 4721.

CONSIDERATIONS: Legislative Section 7 of Combative Sports By‐law No. 4721 states that all members of the Commission shall be appointed by resolution of Council.

ALTERNATIVES TO RECOMMENDATION: That the number of members on the Yellowknife Combative Sports Commission not be reduced and that Administration be directed to advertise and fill the three vacant positions.

RATIONALE: The original appointments to the Combative Sports Commission, formerly the Boxing and Wrestling Commission, in 2006 included 10 appointees. Several of these original Commissioners were located in Edmonton and Calgary which gave the newly developed Commission the expertise and knowledge required for sanctioning combative sporting events.

With the progression of combative sports in Yellowknife and the transfer of knowledge between local Commissioners and those located in other jurisdictions, there is no longer the need to have such a large Commission. Other municipal commission memberships typically range from 5 to 7 members.

The Yellowknife Combative Sport Commission supports the reduction from ten (10) members to seven (7) members. The reduction of the membership is through attrition, taking advantage of resignations and vacancies.

MUNICIPAL SERVICES COMMITTEE Page 2 July 27, 2015 DM#433523‐v1

ATTACHMENTS: 1. By‐law No. XXXX, a by‐law to amend Combative Sports By‐law No. 4721. (DM #434816) 2. Combative Sports Commission Minutes of May 12, 2015. (DM #431071)

Prepared: July 20, 2015; GW/la

MUNICIPAL SERVICES COMMITTEE Page 3 July 27, 2015 DM#433523‐v1

BY‐LAW NO. XXXX

BR XX

A BY‐LAW of the Council of the Municipal Corporation of the City of Yellowknife in the Northwest Territories, to amend Combative Sports By‐law No. 4721.

PURSUANT TO Section 73 of the Cities, Towns and Villages Act, S.N.W.T., 2003, c. 22;

WHEREAS the Council of the Municipal Corporation of the City of Yellowknife has enacted Combative Sports By‐law No. 4721;

AND WHEREAS the Council of the Municipal Corporation of the City of Yellowknife wishes to amend Combative Sports By‐law No. 4721;

NOW, THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular sessions duly assembled, enacts as follows:

APPLICATION

1. That Combative Sports By‐law No. 4721 is hereby amended, by reducing the number of Commission Members in Section 7 – Membership, from ten (10) to seven (7).

EFFECT

2. That this by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

DM#434816 Page 1

By‐law No. XXXX BR XX

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator

DM #434816 Page 2

Combative Sports Commission Tuesday, May 12, 2015 at 12:00 p.m. City Hall – Main Boardroom

MINUTES

Minutes of a meeting held on Tuesday, May 12, 2015 at 12:00 p.m. in the City Hall Main Boardroom. The following Commission members were in attendance:

Chairman: C. Dallman, J. Henderson, D. Kefalas, D. Reid, B. Stewart, D. Wasylciw, and Councillor P. Moon Son.

Absent: M. Roesch.

The following members of Administration staff were in attendance:

G. White.

Call to Order 1. The meeting was called to order at 12:00 p.m.

Approval of Agenda 2. The agenda was approved as presented.

Disclosure of Pecuniary Interest 3. There were no disclosures of pecuniary interest.

Appointments to Commission 4. Administration noted that the Yellowknife Combative Sports Commission is one of the largest in Canada due to members from Alberta filling roles on the Yellowknife Commission during its infancy. Now that the Commission is established, and all roles are filled by Yellowknifers, and the Commission does not require ten members.

COMBATIVE SPORTS COMMISSION MINUTES MAY 12, 2015

5. Mr. Reid moved, Mr. Henderson seconded,

That the Combative Sports Commission be reduced from 10 members to 8 members.

MOTION CARRIED UNANIMOUSLY

6. The Commission discussed re‐appointments of C. Dallman and D. Reid.

7. The Commission discussed the May 16 event. The weigh‐in is scheduled for 4:30 p.m. at Coyotes on Friday, May 15. Medicals will occur Saturday, May 16 at 4:30 p.m. The card was reviewed, and assignments for Saturday were discussed. The business casual dress code was reviewed.

Next Meeting 8. Next meeting is scheduled on Thursday, May 28, 2015.

Adjournment 9. Councillor P. Son moved, B. Stewart seconded,

That the meeting be adjourned at 12:30 p.m.

MOTION CARRIED UNANIMOUSLY

Prepared: June 4, 2015 GW/an

DM #431071 v1 Page 2

MEMORANDUM TO COMMITTEE

COMMITTEE: Municipal Services

DATE: August 10, 2015

DEPARTMENT: Corporate Services

ISSUE: Whether to grant property tax exemption to the ReStore facility of Habitat for Humanity Northwest Territories (Lot 1 Ptn 2, Block 313, Plan 4141).

RECOMMENDATION: That By‐law No.XXXX, a by‐law to amend Tax Administration By‐law No. 4207, as amended, to grant property tax exemption to the ReStore facility location (Lot 1 Ptn 2, Block 313, Plan 4141) of Habitat for Humanity Northwest Territories, be presented for adoption.

BACKGROUND: Habitat for Humanity Northwest Territories is a registered charitable organization working toward a North where everyone has a safe and decent place to live. Its mission is to mobilize volunteers and community partners to build affordable housing and promote home ownership as a means to break the cycle of poverty. So far, the organization has built two houses in Yellowknife.

Habitat for Humanity Northwest Territories is in the process of developing a ReStore facility in Yellowknife. This will be a building supply store that accepts and resells quality building materials. To facilitate this build, the City has leased to Habitat for Humanity Northwest Territories a portion of lot 1, Block 313, Plan 4141. This is a 30‐year lease that commenced on October 27, 2014 and will end on October 26, 2034 at an annual rent of $1.00 for the land.

In order for the ReStore to be operational, it needs a budget of $190,000. The organization has raised more than $67,000 in cash donations from government and corporate sponsors, plus other in‐kind donations from the business community. Re‐Store will open in September, 2015.

Currently, eight properties are granted exemptions under Section 15 and 16 of Tax Administration By‐ law No. 4207, as amended, as registered societies providing municipal services in the City of Yellowknife. They are as follows:

• Side Door Ministries: Plan 3509, Block 23, Lot 30

MUNICIPAL SERVICES COMMITTEE Page 1 August 10, 2015 DM#434492‐v1 • Yellowknife Golf Club: Plan 3648, Block 904, Lot 4 Ptn 3 • Yellowknife Shooting Club: Not surveyed ‐ Rifle Range • Yellowknife Ski Club: Not surveyed ‐ Ski Club • The NWT Mining Heritage Society: portion of Head Lease No. 17889T until the museum is open to the public • Trails End Community Association: Lot 4, Block 169, Plan 2532 (Community Garden) • Northlands Community Garden Society: a portion of the lands described as Head Lease No.18031T and a portion of Lot 2, Block 122, Plan 2015

COUNCIL POLICY / RESOLUTION OR GOAL: Council Objective #1(c) Emphasize fairness, value and transparency in financial decisions, program delivery and Land Administration Action 1.16 Determine the City’s options in affordable housing Council Objective #2(c) Develop smart and sustainable approaches to energy, water and sewer, waste management and building systems. Council Objective #3(a) Celebrate community participation and volunteerism Action 3.9 Enhance our safe and respectful community for all Yellowknifers (inclusivity)

APPLICABLE LEGISLATION, BY‐LAWS, STUDIES, PLANS: Property Assessment and Taxation Act; and Tax Administration By‐law No. 4207, as amended

CONSIDERATIONS: Budget/Financial The assessed value of Lot 1 Ptn 2, Block 313, Plan 4141 is $145,690. The assessment class is 103, Commercial/Industrial. Based on 2015 mill rates, the annual property taxes would be $1,861.92 Municipal and $486.60 School, for a total of $2,348.52.

Legislative Habitat for Humanity Northwest Territories is eligible for tax exemption under Section 4 of the Property Assessment and Taxation Act (PATA). In accordance with PATA, the City’s Tax Administration By‐law No. 4207, as amended, provides a tax exemption to church organizations and to organizations that provide a municipal service (Side Door Ministries, Yellowknife Golf Club, Yellowknife Shooting Club, Yellowknife Ski Club, Yellowknife Community Garden Collective, Trails End Community Association, Northlands Community Garden Society and the NWT Mining Heritage Society). The City also provides a partial tax exemption of 70% to the Northern Frontier Regional Visitors Centre as long as that organization provides municipal services under contract.

Property Assessment and Taxation Act, Section 74 (2) (h) further stipulates that: Subject to such conditions, limitations or restrictions as may be set out in the order or by‐law, an order or by‐law made under subsection (1) may exempt all or any part of land, improvements or mobile units used by societies incorporated under the Societies Act, except for any land, improvement or mobile unit that is used as a residence. The Habitat for Humanity Northwest Territories is registered under both the Societies Act of the Northwest Territories and the Income Tax Act as a charitable organization.

MUNICIPAL SERVICES COMMITTEE Page 2 August 10, 2015 DM#434492‐v1

Research has been done on other municipalities, with the following results: • City of Whitehorse – Habitat for Humanity is subject to taxation (no ReStore Facility) • Corner Brook, NL – Habitat for Humanity is subject to taxation (no ReStore facility) • City of Moose Jaw – Habitat for Humanity’s lots are exempt from taxes until ownership is transferred to individual owners (no ReStore facility) • Province of Alberta – Habitat for Humanity is subject to taxation but ReStores qualify for tax exemptions • City of Winnipeg – ReStore facility is taxable • City of Regina ‐ ReStore facility is taxable

ALTERNATIVES TO RECOMMENDATION: 1. That Council deny the request for tax exemption of ReStore facility of Habitat for Humanity Northwest Territories. 2. That Council approve a partial tax exemption.

RATIONALE: Properties leased or owned and operated by registered societies are exempt from property taxes under By‐law No. 4207, as amended, Sections 15 and 16. Such properties are given this consideration because they are owned by societies that provide municipal services for the benefit and enjoyment of a significant portion of the population of Yellowknife.

ReStore generates funds to support Habitat for Humanity Northwest Territories’ building programs. Habitat for Humanity Northwest Territories assists the City in providing affordable housing to those persons whose income is at or below the poverty line. So far, two houses have been built for those in need, and the next home is slated for construction in 2017. ReStore also provides environmentally friendly shopping, thus reducing the burden on our landfill.

Habitats for Humanity Northwest Territories’ initiatives are in line with Council’s goals and objectives because the organization provides affordable housing and manages waste by recycling and reusing building materials. ReStore generates revenue to support its building programs. Administration therefore recommends waiving property taxes for the ReStore facility.

ATTACHMENTS:

1. Request for Tax Exemption from Habitat for Humanity Northwest Territories (DM#434727). 2. By‐law No. XXXX, a by‐law to amend Tax Administration By‐law No. 4207, as amended, to grant property tax exemption to the ReStore facility location (Lot 1 Ptn 2, Block 313, Plan 4141) of Habitat for Humanity Northwest Territories (DM#435329).

Prepared: July 16, 2015; CS Revised:

MUNICIPAL SERVICES COMMITTEE Page 3 August 10, 2015 DM#434492‐v1

BY‐LAW NO. XXXX

BM XXX

A BY‐LAW of the Council of the Municipal Corporation of the City of Yellowknife in the Northwest Territories, authorizing the Municipal Corporation of the City of Yellowknife to amend City of Yellowknife Tax Administration By‐law No. 4207, as amended;

PURSUANT TO Section 74 of the Property Assessment and Taxation Act, R.S.N.W.T. 1988, c. P‐10;

WHEREAS the Municipal Corporation of the City of Yellowknife has enacted Tax Administration By‐law No. 4207, as amended;

AND WHEREAS the Municipal Corporation of the City of Yellowknife wishes to amend Tax Administration By‐law No. 4207, as amended;

NOW THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular session duly assembled, hereby enacts as follows:

APPLICATION

1. That By‐law No. 4207, as amended, of the Municipal Corporation of the City of Yellowknife, is hereby amended by adding the following to Section 15:

H) Habitat for Humanity Northwest Territories: Lot 1 PTN 2, Block 313, Plan 4141

EFFECT

2. This by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

DM#435329 Page 1

By‐law No. XXXX BM XXX

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator

DM #435329 Page 2

MEMORANDUM TO COMMITTEE

COMMITTEE: Municipal Service

DATE: July 27, 2015

DEPARTMENT: Planning and Development

ISSUE: Whether to acquire an interest (easement) in the lands in Block 501 for the purposes of municipal infrastructure easement through an easement agreement with the property owner and whether to acquire the park/utility lots from the owner as per the 501 Development Scheme, once construction and survey are completed.

RECOMMENDATION: 1. That By‐law No. XXXX, a by‐law authorizing the City of Yellowknife to enter into an easement agreement with the property owner for the purposes of municipal infrastructure easement over, across, under and through those lands in Block 501 as shown on Schedule “A” of By‐law No. XXXX, be presented for adoption.

2. That By‐law No. YYYY, a by‐law to acquire portions of lands in Block 501 as shown on Schedule “A” of By‐law No. YYYY, be presented for First Reading and be held in abeyance until development and land surveys are completed.

BACKGROUND: In 2012 Council approved the Block 501 Housing Development Scheme By‐law No. 4700 (see Attachment 1 – development concept). The Developer has agreed to give back the Parks and Recreation (PR) zoned lots (See Figure 1) including future utility/access lots where appropriate, and the lift station lot to the City at no cost once these lots are properly graded, construction is completed, and the service warranty period is over. Phase I development has been completed and further development is underway at the present time. Locations of the lots to be transferred have been confirmed. An acquisition by‐law is required for future land title transfer.

A storm drainage system has been designed and will be constructed within the Block 501 development area. In order to enter upon the lands and maintain the storm drainage system once the development is completed, the City needs to enter into an easement agreement with the owners of the required

MUNICIPAL SERVICES COMMITTEE Page 1 July 27, 2015 DM#428763 easement lands (See Figure 1). An acquisition by‐law is required to authorize the City to enter into the easement agreement.

Figure 1: Required Easement and Lands to be Acquired

COUNCIL POLICY / RESOLUTION OR GOAL: Council Objective#2(c) Develop Smart and Sustainable Approaches to Energy, Water and Sewer, Waste Management and Building Systems.

APPLICABLE LEGISLATION, BY‐LAWS, STUDIES, PLANS: 1. Cities, Towns and Villages Act, S.N.W.T. 2003; 2. Land Administration By‐law No. 4596, as amended; and 3. Block 501 Housing Development Scheme By‐law 4700.

CONSIDERATIONS:

Legislative Pursuant to Section 53 of the Cities, Towns and Villages Act and Section 4 of the Land Administration By‐law No. 4596, as amended, the acquisition of real property (including an interest in real property) must be authorized by a by‐law specific to the subject land.

MUNICIPAL SERVICES COMMITTEE Page 2 July 27, 2015 DM#428763 Drainage Easement A storm drainage system designed on the subject lands is required for the Block 501 residential development. An easement is a non‐possessory right to use and/or enter onto the real property of another without possessing it. The subject lands are owned by Homes North Land. The City will sign an easement agreement with the registered owner for the purposes of maintenance, replacement and re‐ construction of the required storm drainage system.

Lots to be transferred to the City There are park lots (see Figure 1, Lots A, B, D and G for an internal park and trail system), utility lot (Lot E for lift station and parking) and access/parking lots (Lots C and F) designed for the Block 501 area development. These lots are for public use and public utility use. The Developer has agreed that they would transfer the titles to the City once the required site improvements are completed. The developer will develop the lift station lot, and blast and grade other lots/install the trail to City Standards pursuant to the grading plan approved under the Development Permit. Once the lots are transferred to the City, the City will maintain the trail system and conduct further park development where necessary.

Zoning The easement lands are zoned R5 – Residential Manufactured Dwelling; the lots to be transferred to the City are zoned either R5 or PR ‐ Parks and Recreation. Current zoning of each lot is appropriate for their future use, public utility and/or parks and recreation.

ALTERNATIVES TO RECOMMENDATION: There is no viable alternative to the recommendation.

RATIONALE: Acquisition by‐laws are required for the City to acquire future park/utility lots which are for public use, and to enter into an easement agreement with the land owner for the purposes of maintaining the required drainage system.

ATTACHMENTS: 1. Block 501 Area Development Concept Map (DM #432199) 2. By‐law No. XXXX (DM# 428888, Schedule A DM#433279) 3. By‐law No. YYYY (DM# 432463, Schedule A DM#433213)

Prepared: May 19, 2015; KPW/jl Revised: July 6, 2015; KPW

MUNICIPAL SERVICES COMMITTEE Page 3 July 27, 2015 DM#428763 Attachment 1 ‐ Map from 501 Development Scheme By‐law 4700

DM#432199

BY‐LAW NO. XXXX

BF XXX

A by‐law of the Council of the Municipal Corporation of the City of Yellowknife authorizing the Municipal Corporation of the City of Yellowknife, in the Northwest Territories, to enter into an Easement Agreement.

PURSUANT to Section 53 of the Cities, Towns and Villages Act, S.N.W.T., 2003, c. 22;

WHEREAS the Municipal Corporation of the City of Yellowknife is desirous of entering into an Easement Agreement with the owner of Block 501 residential lots for a municipal infrastructure easement;

NOW THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular session duly assembled, hereby enacts as follows:

APPLICATION

1. That the Municipal Corporation of the City of Yellowknife is hereby authorized to enter into an Easement Agreement with the owner of the Block 501 residential lots for the purposes of a municipal infrastructure easement over, across, under, and through those lands more particularly described as:

Portions of the Block 501 lots, as shown as Easement Lands highlighted in orange on Schedule “A”, attached hereto and forming part of this by‐law.

2. THAT the Mayor and City Administrator of the Municipal Corporation of the City of Yellowknife, or lawful deputy of either of them, are hereby authorized in the name and on the behalf of the Municipal Corporation of the City of Yellowknife, to execute all such forms of application, deeds, indentures, and other documents as may be necessary to give effect to this by‐law and to affix thereto the corporate seal of the Municipal Corporation of the City of Yellowknife as the act and deed thereof, subscribing their names in attestation of such execution.

EFFECT

3. That this by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

DM#428888 Page 1

By‐law No. XXXX BF XXXX

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator

Schedule A DM#433279

DM #428888 Page 2

BY‐LAW NO. YYYY

BA XXX

A BY‐LAW of the Council of the Municipal Corporation of the City of Yellowknife in the Northwest Territories, authorizing the City of Yellowknife to acquire fee simple title in land for the Municipal Corporation of the City of Yellowknife, in the Northwest Territories.

PURSUANT TO Section 53 of the Cities, Towns and Villages Act S.N.W.T, 2003, C.22.

WHEREAS the said parcels of land are available for acquisition by the Municipal Corporation of the City of Yellowknife;

NOW, THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular sessions duly assembled, enacts as follows:

APPLICATION

1. That the Municipal Corporation of the City of Yellowknife is hereby authorized to acquire fee simple title in that parcel of land, more particularly described as :

All that parcels of land as shown in green on Schedule “A”, attached hereto and forming part of this By‐law.

2. That the Mayor and City Administrator of the Municipal Corporation of the City of Yellowknife, or lawful deputy of either of them, are hereby authorized in the name and on the behalf of the Municipal Corporation of the City of Yellowknife, to execute all such forms of application, deeds, indentures, and other documents as may be necessary to give effect to this by‐law and to affix thereto the corporate seal of the Municipal Corporation of the City of Yellowknife as the act and deed thereof, subscribing their names in attestation of such execution.

EFFECT

3. That this by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

DM# 432463 Page 1

By‐law No. YYYY BA XXX

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator

Schedule A DM#433213

DM #432463 Page 2

MEMORANDUM TO COMMITTEE

COMMITTEE: Municipal Services

DATE: July 27, 2015

DEPARTMENT: Planning and Development

ISSUE: Whether to amend the General Plan and Zoning By‐law to adopt the Area Development Plan (Development Scheme) for Grace Lake South and proceed with construction tender and marketing; and whether to dispose of adjacent lands via leasehold interest for purpose of a private golf course. RECOMMENDATION: 1. That By‐law No. XXXX, a by‐law respecting the Development Scheme (Area Development Plan) for the Grace Lake South Waterside Residential area for Phases 1‐3, be presented for adoption.

2. That By‐law No. YYYY, a by‐law to amend General Plan By‐law No. 4656: “Map 1 – Land Use Designations” to redesignate the lands south of Grace Lake (Phases 1‐3) from “Growth Reserve” to “Waterside Residential” and “Natural Areas” be presented for adoption.

3. That By‐law No. ZZZZ, a by‐law to amend Zoning By‐law No. 4404, as amended, by rezoning the lands south of Grace Lake from GM – Growth Management to R0 – Waterside Residential and NP – Nature Preservation for Phases 1‐3 be presented for adoption.

4. That Council direct Administration to proceed with tendering construction design of Grace Lake South Phase 1 after the Zoning, Development Scheme, and General Plan By‐law amendments have been adopted (Third Reading).

5. That By‐law No. AAAA, a by‐law authorizing the City of Yellowknife to dispose of fee simple title in Commissioner’s Land, as identified in Schedule “A” of By‐law No. AAAA, be presented for First Reading, and be held in abeyance until the subdivision land survey is completed.

6. That By‐law No. BBBB, a by‐law authorizing the City of Yellowknife to dispose of leasehold interest in Lot 3, Block 569, Plan 4219 and adjacent lands, as identified in Schedule “A” of By‐ law No. BBBB, for the purposes of a golf course (“Commercial Recreation”) be presented for adoption.

MUNICIPAL SERVICES COMMITTEE Page 1 July 27, 2015 DM#427598 v.3

7. That Council approve a proposed golf course as a type of “Commercial Recreation” and as a Conditionally Permitted Use at Lot 3, Block 569, Plan 4219 and adjacent lands with conditions as required by the Development Officer.

8. That Council approve a reduced lease rate of $10,000 per year to incubate the “Commercial Recreation” development (golf course) for Lot 3, Block 569, Plan 4219 for a five year period with the remaining portion of the lease negotiated at the end of five years (or earlier if the use expands beyond “Commercial Recreation”).

9. That pursuant to Land Administration By‐law No. 4596, Council direct Administration to identify land acquisition initiatives which support “revitalization opportunities” (i.e. Downtown) prior to investing in additional “greenfield” subdivisions beyond Grace Lake (i.e. Hordal Bagon, Taylor Road, Niven Lake 8); and on a go forward basis a “Revitalization Initiative” Reserve account be established with 30% of all future Land Development Fund revenues allocated to it.

BACKGROUND: In 2014, Council passed two motions pertaining to the Grace Lake South waterside residential area. On April 28, Council approved the use of the lands based on the preliminary concept design for a golf course adjacent to the proposed Grace Lake South waterside residential area and directed Administration to authorize up to a 30 year lease to Arctic Farmer for the purposes of a golf course. On November 24, Council directed Administration to proceed with Phase 1 (of 3) of a waterside residential development at Grace Lake South (see Context Map).

Figure 1: Context Map for Subject Land

MUNICIPAL SERVICES COMMITTEE Page 2 July 27, 2015 DM#427598 v.3 The proposed waterside residential area is currently designated as “Growth Reserve” in the 2011 General Plan and requires redesignation to “Waterside Residential”. Due to the scale of development, an Area Development Plan (Development Scheme) is required to provide policies regarding lot and road layouts, phasing, land use, and other development criteria. Due to the required future roadway tie‐ins and the golf course lease, Administration is recommending that phases 2‐3 be zoned at this time even though construction and marketing may be several years into the future.

The subject land is currently owned by the territorial government and zoned as GM – Growth Management. The lands are part of Acquisition By‐law No. 4821, which received Third Reading on February 15, 2015 and are in the process of being transferred to the City. The development area is proposed to be rezoned to R0 – Waterside Residential to be consistent with the zoning of the north shore of Grace Lake and permit residential development. A disposal by‐law is required to sell the residential lots.

The proposed golf course is adjacent to the proposed Grace Lake South subdivision and is currently zoned as GM – Growth Management. The proposed golf course is classified as “Commercial Recreation” and is a Conditionally Permitted Use under the GM – Growth Management zone. To authorize the golf course lease, a disposal by‐law and Council approval for the Conditionally Permitted Use is required.

COUNCIL POLICY / RESOLUTION OR GOAL: Council Goal #2 Stewards of our Natural and Built Environment Council Objective 2(b) Improve Transit, Roads, Sidewalks, Recreation Facilities and Trails with an Emphasis on Active and Healthy Living Choices. Council Objective 2(d) Promote a Range of Commercial, Residential and Institutional Development and Revitalization Opportunities Council Motion #0185‐14 That Council: 1. Approve in principal the preliminary residential development concept for Grace Lake South; and 2. Direct Administration to: a) Conduct a Public Consultation for the Grace Lake South residential development; b) Authorize up to a thirty (30) year lease of the Grace Lake South sod farm and surrounding area as shown as ‘Golf Course’ (on the concept map) to Arctic Farmer for the purposes of a Golf Course; c) Obtain an Order in Council or approval from the GNWT Lands Department for the waiver of the one hundred (100) foot Federal Reserve lands along the shoreline of Grace Lake (south side). Council Motion #0376‐14 That Council direct Administration to proceed with Phase 1 (of 3) of a waterside residential development at Grace Lake South, including: a) A preliminary construction design, including trail development, with development cost estimates; b) A marketing plan for Phase 1 of the development;

MUNICIPAL SERVICES COMMITTEE Page 3 July 27, 2015 DM#427598 v.3 c) Amendments to the General Plan By‐law and Zoning By‐law, and preparation of an Area Development Plan to allow for Grace Lake South waterside residential development; and, d) That Administration be directed to review the Fees and Charges By‐ law in regards to trucked water and sewer rates for residential.

APPLICABLE LEGISLATION, BY‐LAWS, STUDIES, PLANS: 1. Cities, Towns and Villages Act; 2. Community Planning and Development Act; 3. Land Administration By‐law No. 4596, as amended; 4. 2011 General Plan By‐law No. 4656, as amended; and 5. Zoning By‐law No. 4404, as amended.

CONSIDERATIONS:

Public Engagement Two public open houses were held on June 12, 2014 to discuss Grace Lake South. The City also invited online comments through information posted on the City’s website from June 5‐25, 2014. The City received comments from approximately 60 residents regarding Grace Lake South. Comments were evenly split between those in support and those opposed to the development. Those in support noted the demand for waterside lots in the City and that Grace Lake South should be developed in the same manner as the north side. The prominent concerns of those opposed are noted in the table below.

Public Concerns Administration’s Response This is not Smart The Kam Lake area ia transitioning to a mixed‐use community with Growth & City associated services and amenities. In addition to the residential and should focus on recreation use, the road and trail improvements associated with the affordable housing development will complement connectivity of the area. Albeit on the high end of housing market, the development increases housing choice creating opportunities along the affordability spectrum within the existing housing stock.

Smart growth aims to balance “greenfield” development with targeted “intensification” with an emphasis on mixed‐use, active transportation, and revitalization. While Grace Lake South addresses one end of the spectrum, it is true that the intensification targets for Downtown, Old Town, and Old Airport Road as set out in the General Plan have lagged the growth in the rest of the City. The General Plan recommends rezoning Old Airport Road to permit multi‐family residential, although it has yet to pass by Council.

The Land Administration By‐law’s requirement to invest a minimum of 30% of all Land Development Fund revenue toward “revitalization initiatives” is even more significant, however not presently adhered to by Council. Thus looking beyond Grace Lake strategic considerations are warranted to balance the amount of “greenfield

MUNICIPAL SERVICES COMMITTEE Page 4 July 27, 2015 DM#427598 v.3 initiatives” (Block 501, Hordal and Bagon, Niven 8, and Taylor Road) with measurable investment commitments toward “revitalization initiatives”. Failing to do so will result in further Downtown decline. Dog sled operators In response to the noise, odours, and safety concerns associated on Grace Lake and with kennels, Administration has proposed a new Kennel zone in the noise from kennels Engle Business District Phase III area. Included in this proposal is a relocation strategy for the Dog Trotters Association development. While existing kennels in the Kam Lake area will be grandfathered, kennel uses were removed as a Conditionally Permitted Use from the I – Industrial, LI – Limited Industrial, and KL – Kam Lake Light Industrial / Commercial Mix zones. Traffic Various concerns were raised regarding the capacity and safety of Kam Lake Road. A traffic impact study is underway for the Kam Lake area to address improvements at intersections and pedestrian connectivity. The study will also identify any necessary infrastructure improvements or mitigation measures to serve a fully developed Kam Lake area. Environmental Administration will require adequate studies and designs to address concerns from the any environmental concerns under a formal agreement with the golf course developer through the development permit and lease process. Adequate mitigation measures shall be required to address run‐off concerns and other potential environmental concerns as part of the development permit for the proposed golf course. An environmental security deposit will also be required as part of the lease agreement.

Legislative Pursuant to Sections 7 and 8 of the Community Planning and Development Act, the City may adopt a Development Scheme (Area Development Plan) and amend the Zoning By‐law. The adoption of the Scheme and amendments to the General Plan and Zoning By‐law require Public Notice and a Public Hearing before Council in accordance with the Cities, Towns and Villages Act. Pursuant to Section 54 of the Cities, Towns and Villages Act and Section 5 of the Land Administration By‐law No. 4596, as amended, the disposal of land must be authorized by a by‐law specific to the subject land.

Land Administration By‐law The Land Administration By‐law addresses the acquisition and disposal of land within the City and the administration of the Land Development Fund. The latter includes land assembly for development which often entails acquiring land from the GNWT and installing the necessary infrastructure. The Fund has a current balance of $1.9 million and a market inventory of $15 million. Besides Grace Lake South only moderate expenditures ($300,000) are planned for 2015 including a park on Rycon Road and trail improvements north of Niven Lake Phase VII. Significant expenditures (mostly paving) will be required in the future for various subdivisions including Engle Business District, Niven Lake V, Enterprise Drive, and Grace Lake North.

The By‐law states a minimum of 30% all Land Development Fund revenue from sales shall be targeted to land which supports “revitalization initiatives” (defined as land assembly projects in Downtown, Old Town, Old Airport Road, and Kam Lake). From 2010‐2014 the Land Development Fund generated

MUNICIPAL SERVICES COMMITTEE Page 5 July 27, 2015 DM#427598 v.3 revenues of $25 million, yet invested only $3.2 million in “revitalization initiatives” including Pilot’s Monument and 50th Street land assembly. This is $4.3 million below the Land Administration By‐law’s prescribed 30% ($7.5 million). This allocation of funds, along with the General Fund residential targets, illustrates the ease with which “greenfield” development is completed versus the difficulties in committing to “intensification”. This has been the trend in Yellowknife for several decades and even incentives and relaxed zoning provisions have been insufficient to change this. The political will to follow through on this requirement is needed.

Administration has been supportive of Grace Lake South because of its demand, marketability and projected turnaround in recouping the capital investment. Concurrently however, it recommended that prior to marketing and construction of future “greenfield initiatives” beyond Grace Lake, that land assembly opportunities supporting “revitalization initiatives” be pursued and realized. Stemming the tide of Downtown decay through revitalization requires commitment to the 2/3 “greenfield” 1/3 “intensification” ratio prescribed by the Land Administration By‐law and the General Plan.

General Plan Long‐range planning documents have identified the need for more single family housing choice and the highest demand is for waterside residential. Of the 30 residential lots on the north side of Grace Lake, 29 have been sold. With regards to the Grace Lake South lots, the City has acquired 15 registered potential buyers. More interest is likely to be generated once rezoning is completed and road construction commences. As the subject land is designated as “Growth Reserve”, re‐designating the subject land to “Waterside Residential” in the General Plan is required to allow the recommended rezoning of the property and phased residential development.

Based on the Smart Growth vision supporting compact growth, the 2011 General Plan targets 31% of residential dwelling units (430) over the next 10 years to be in the Downtown. Over the past 3 years less than 10% (40 units) of these Downtown units have been constructed. Similarly the General Plan projects 10% (138 units) of all new dwellings to be built within Old Airport Road, whereas none have been constructed since the Plan’s adoption; and 4% (55 units) of all new dwellings in Old Town where only one unit has been built. Recently Administration recommended rezoning of Old Airport to permit multi‐family development on the corridor, however this has yet to be passed by Council.

In comparison the 2011 General Plan also identifies target “greenfield” growth areas for residential land development. In this regard the Plan projects to build 53% (734) of all units over 10 years. To date more than 280 (38%) of the targeted number of units have been built over the 3 year period and there is significant land (lots) to be made available by end of 2015 to absorb the remaining targeted number units. This includes Block 501 (200 units); Niven Lake V (76 units); Niven VII (35 units); Hordal and Bagon (30 units); School Draw/Tin Can Hill (48 units); and Taylor Road (35 units). The addition of Grace Lake South Phases 1‐3 through the General Plan amendment adds another 81 units.

Area Development Plan (Development Scheme) Pursuant to policies in the 2011 General Plan, the designation of a new Waterside Residential zone requires consideration to trucked services, trail maintenance, and public access. The proposed Area Development Plan establishes a development framework with a conceptual lot and road layout with trail connections. Phase 1 of the development will be subdivided into 31 developable lots. The number of developable lots planned for Phases 2 and 3 is 25 each. The Plan also prescribes policies regarding

MUNICIPAL SERVICES COMMITTEE Page 6 July 27, 2015 DM#427598 v.3 the land use, sustainable building and site design, trail connections, open space network, node access to Grace Lake, buffer, road network, utility services, drainage and wetlands, and the proposed golf course lease.

Land Use and Design Similar to the north shore of Grace Lake, uses will be limited to detached dwellings, complementary secondary uses (e.g. home based businesses), and parks and recreation. Sustainable building and site design will also be encouraged, along with use of “fire smart” building materials and site development. However, the discerning difference between the north and south shore is that the title of the lots will not extend to the shoreline.

Trail Connection and Open Space Network Lands within the 30.48 metre (100’) shoreline reserve are identified as an opportunity for pedestrian connectivity via a public shoreline trail system. The City will need to obtain a lease from the GNWT in the future for trail development along the shoreline. Green space and access nodes are also proposed to provide public access to Grace Lake and to form a complete open space network. An allocation of $400,000 is accounted for in the subdivision development costs which would be set aside in the Land Development Fund for future development of this trail.

Road Network and Utility Services Two new roads are proposed within the Development Plan area. Road #1 branches from Kam Lake Road parallel to the shoreline of Grace Lake, and Road #2 intersects Road #1 and Kam Lake Road to form a loop mid‐way through the subdivision. As with the residential lots on the north shore, the lots along the south shore will have similar provisions for utility services and will operate on trucked water and sewer services. Additional roadway improvements will be necessary to Kam Lake Road in terms of road alignment and widening. The subdivision will cover a prorated share of these improvements as part of the development costs.

Fire Suppression As Grace Lake South is located in a designated “vulnerable” fire area a fire protection plan has been developed in consultation with the Fire Division. Several options were preliminarily designed and contemplated for fire protection measures: a year‐round wet well installed in Grace Lake, a 5,000 gallon truck fill station tank, and the extension of water line from Deh Cho Boulevard to Kam Lake Road. The City may be able to significantly reduce costs of the latter if the former CBC property at the corner of Deh Cho Boulevard and Kam Lake Road is developed and serviced in the near future. At this time however Administration has recommended the wet well option design and priced it at $775,000. A final decision on what is built however is recommended to be deferred until Phase 2 construction with the monies from Phase 1 is set aside.

Zoning The subject land is zoned GM – Growth Management and the development of the Grace Lake South residential lots requires rezoning to R0 – Waterside Residential. One of the changes from the initial zoning concept, based on public input, is to rezone the 30.48 metre (100’) shoreline reserve to NP – Nature Preservation to protect the waterfront and permit trail development. The purpose of the NP zone is to preserve and maintain the natural characteristics of an area, and to allow for limited public

MUNICIPAL SERVICES COMMITTEE Page 7 July 27, 2015 DM#427598 v.3 outdoor facilities to enhance public use and enjoyment of the natural characteristics of an area for future generations.

Financial Considerations The addition of approximately 81 lots for single detached residential development requires a significant expenditure from the City’s Land Development Fund. The estimated Class “D” development costs for the Grace Lake waterside residential development are summarized below. Pursuant to the Land Administration By‐law No. 4596, all development costs, including the fire suppression option will be recovered in the sale price of the lots.

Description Estimated Cost ($) Planning/Engineering, Surveying, Appraisal, $200,000 Admin. Site Development (blasting, grading, road, $3,100,000 electrical, trail/park, paving, Kam Lake Road upgrades) Fire Suppression $255,000 Subtotal $3,555,000 Contingencies (15% of subtotal) $533,250 GRAND TOTAL $4,088,250 AVERAGE COST PER LOT $132,000

Lot prices will be confirmed once the roadway has been put to tender. Concurrently, Administration will undertake an appraisal of the lots that will be assessed with the market costs to derive the marketing plan which will be shared with Council. It is noted that Grace Lake North lots appraised between $127,000 to $212,000 per lot, and this thus became the listing price. If lot sales proceed at the pace of Grace Lake North the development costs will be recouped quickly.

Golf Course Lease Council directed Administration to authorize up to a thirty‐year lease on the property adjacent to the Grace Lake South residential lots for the purposes of a golf course. The lands for the proposed golf course are currently zoned as GM – Growth Management. Golf courses are classified as a “Commercial Recreation” use, which is listed as a conditionally permitted use under the GM zone. To authorize the use of the land as a golf course, Council approval is required. The subdivision design and construction will occur concurrently with the design of the golf course to minimize any potential conflict between the residential and recreational use.

In accordance with the Fees and Charges By‐law the fee for a commercial lease is 5% of assessed value ($1,129,250) which equates to $56,500 per year. Given the initial start‐up costs, site maintenance/ operational costs, and limited annual revenue, the Applicant has indicated this lease fee is not commercially viable and requested a reduction. Administration suggests the fee be reduced to $10,000 per year for the first five years and re‐evaluated at the end of this period for the remainder of the lease. Should the applicant request additional zoning provisions or land use rights (i.e. accommodation facilities or food and beverage services) the lease fee provisions could be revised upward accordingly.

MUNICIPAL SERVICES COMMITTEE Page 8 July 27, 2015 DM#427598 v.3

ALTERNATIVES TO RECOMMENDATION: No alternatives are recommended as the development plan, General Plan amendments, zoning by‐law amendments, and disposal by‐laws are required to execute Phase 1 of the Grace Lake South waterside residential development and golf course lease as directed by Council.

RATIONALE: Grace Lake South presents a desirable waterside development opportunity while increasing the City’s land inventory and addressing long‐term development demands for single family housing. The development will offer greater housing choices for residents looking to make long‐term investments in the community and seeking immediate access to outdoor and water recreation. The golf course is a recreational amenity that supports this development and broader needs within Yellowknife. On a go forward basis a balanced allocation of funds towards intensification will strengthen growth, development and revitalization of the City.

ATTACHMENTS: 1. By‐law No. XXXX (Docs #425185 v.1B, Schedule “1‐A” Docs #430693 v.1B); 2. By‐law No. YYYY (Docs #425139, Schedule “A” Docs #427694 v.1A); 3. By‐law No. ZZZZ (Docs #425141, Schedule “A” Docs #427696 v.1B); 4. By‐law No. AAAA (Docs #430703, Schedule “A” Docs #430708); and, 5. By‐law No. BBBB (Docs #430724, Schedule “A” Docs #430725).

Prepared: June 23, 2015 MN/JH Revised: July 6, 2015; JH

MUNICIPAL SERVICES COMMITTEE Page 9 July 27, 2015 DM#427598 v.3

BY‐LAW NO. XXXX

BZ XXX

A BY‐LAW of the Council of the Municipal Corporation of the City of Yellowknife in the Northwest Territories, authorizing the Municipal Corporation of the City of Yellowknife to adopt City of Yellowknife Grace Lake South Development Plan By‐law No. XXXX.

PURSUANT TO: a) Sections 8 to 11 inclusive of the Community Planning and Development Act, S.N.W.T., 2011, c.22; and b) Due notice to the public, provision for inspection of this by‐law and due opportunity for objections thereto to be heard, considered and determined.

WHEREAS the Municipal Corporation of the City of Yellowknife wishes to adopt the City of Yellowknife Grace Lake South Development Plan By‐law No. XXXX;

NOW THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular session duly assembled, hereby enacts as follows:

SHORT TITLE

1. This By‐law may be cited as the Grace Lake South Area Development Plan.

APPLICATION

2. The City of Yellowknife Grace Lake South Area Development Plan comprised of the attached Schedule No. 1 and Schedule No. 1‐A, is hereby adopted.

EFFECT

3. That this by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

DM#425185 Page 1

By‐law No. XXXX BZ XXX

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator

DM #425185 Page 2

By‐law No. XXXX BZ XXX

CITY OF YELLOWKNIFE GRACE LAKE SOUTH AREA DEVELOPMENT PLAN BY‐LAW NO. XXXX

“SCHEDULE No. 1”

1. Purpose

To establish a development framework including a conceptual lot layout and road and trail connections for the Grace Lake South Waterside Residential land development.

2. Development Scheme Boundaries

a. The conceptual land development area is located at the south end of the City of Yellowknife along the southern shore of Grace Lake shown on Schedule No. 1‐A.

b. The number of lots, parcel boundaries, and municipal (pathway and road) rights‐of‐way represent the intent of the City of Yellowknife. They will be established and determined by engineering design and final plans of survey. 3. Phasing

a. The development of Phase 1 will begin following the adoption of the Grace Lake South Area Development Plan. Scheduling for Phases 2 and 3 will be subject to future development needs. 4. Land Use

a. Uses in the Grace Lake area are limited to detached dwellings and complementary secondary uses. All development shall comply with Section 3.4.3 of the 2011 General Plan, policies for the Waterside Residential Designation.

b. As the residential lots do not extend to the shoreline nor have direct access to Grace Lake, private docks on the water or any private construction within 100’ of the publicly‐owned shoreline shall not be permitted.

c. The use of power boats in Grace Lake is generally discouraged and no driveway access to water edge through the shoreline or on residential lots shall be permitted.

d. Sustainable Design Development in the Grace Lake Waterside Residential area is encouraged to consider a higher standard of sustainable building and site design. Possible sustainability considerations may include the following:

i. The solar façade of the house (i.e. the façade that contains the most window area) is oriented within 30 degrees of due south;

DM #425185 Page 3

By‐law No. XXXX BZ XXX

ii. Incorporating a grey water recycling system to recycle a minimum of 50% of water delivered to the home by trucked services;

iii. Using water saving devices with the following minimum performance standards: - Toilets to be water‐saver or ultra‐low flush toilets using 6 litres/flush (1.3 imp. gal/flush) or less; - Showerheads to be low‐flow showerheads using 9.8 litres/min. (2.2 imp. gal./min.) or less when tested at 551 kPa (80 psi); - Washroom and kitchen faucets to use 8.3 litres/min. (1.8 imp. gal/min) or less when tested at 413 kPa (60 psi).

iv. Using fire resistant materials;

v. All natural areas on the lot, except those used for the dwelling, driveway access, parking, accessory buildings, and an outdoor amenity area are to be retained in its natural state.

5. Trail connection and Open Space Network

According to the 2011 General Plan, park standards do not apply to residences in the Waterside Residential designation. Residential lots in the Grace Lake South area are connected to the City‐ wide trail system through the intersection with the trails along the south edge of the Enterprise Drive Extension area. Access nodes are proposed to provide the general public with access to Grace Lake South and to form a complete open space network.

Pursuant to the Northwest Territories Lands Act, a strip of land one hundred feet in width, measured from Ordinary High Water Mark (OHWM) was deemed to be reserved to the Commissioner out of every grant of territorial lands where the land extends to the shore of any navigable water, unless otherwise ordered by the Commissioner in Executive Council. The trail system will occur within the 100’ OHWM reserve. The City of Yellowknife will acquire leasehold interest from the Government of the Northwest Territories for trail development along the shoreline and, if applicable, an exemption from the Commissioner in Executive Council.

a. Trail Connection

i. The proposed trail system will connect to the trails and boardwalk along Grace Lake North and trails along Kam Lake Road in addition to the node access pathways in between the residential lots.

ii. Existing snowmobile trails on Grace Lake will remain.

b. Node Access to Grace Lake Six (6) m wide pathways will be located along the side of the lots at even intervals of the Grace Lake South residential area. The pathways are proposed as node access to Grace Lake and shall be surveyed as a municipal right‐of‐way.

DM #425185 Page 4

By‐law No. XXXX BZ XXX

c. Buffer

A 15 m buffer between the Grace Lake Waterside Residential area and Kam Lake Road shall be preserved.

6. Road Network

a. The Grace Lake South residential lots are structured along a new road (Road #1) branching from Kam Lake Road and in parallel to the shoreline of Grace Lake. A 30 m road right‐of‐way for Road #1 is proposed.

b. Another new road (Road #2) will connect perpendicular to Road #1 and Kam Lake Road to form a loop mid‐way through the Grace Lake South residential area. A 20 m road right‐of way for Road #2 is proposed. Kam Lake Road upgrade, where determined necessary through engineering design, will be conducted in coordination with Road #1 and Road #2 construction.

c. No vehicle access shall be allowed to the water’s edge.

d. Detailed road design shall be approved by the Department of Public Works.

7. Utility Services

a. Trucked water and sewer services shall be provided within the Development Plan area, unless otherwise approved by the City of Yellowknife.

b. Electrical services and other utilities shall be underground, unless otherwise approved by the City of Yellowknife.

c. Where applicable, off‐site levies shall be collected in accordance with Land Administration By‐law No. 4596.

d. The fire protection plan and design of the Grace Lake South residential lots shall be developed in consultation with the Fire Division. Fire protection measures (i.e. including, but not limited to, a year‐round wet well installed into an adjacent lake or a truck fill station with tank storage) shall be subject to feasibility as well as Public Works and other appropriate regulatory bodies approvals.

8. Drainage and Wetlands

a. Existing natural drainage patterns and wetlands shall be maintained where possible.

DM #425185 Page 5

By‐law No. XXXX BZ XXX

b. A Grading Plan that maintains existing drainage as practical as possible shall be provided to the satisfaction of the Department of Public Works upon new subdivision of land affected by this Development Scheme.

9. Proposed Golf Course Lease

a. A golf course is contemplated for the lands adjacent to the Grace Lake South Waterside Residential lots. The development of a golf course shall occur in coordination with the Grace Lake South Waterside Residential development to minimize any potential conflict between the two land uses.

b. An adequate distance separation shall be required from the golf course fairway to the residential lots. Protective screening shall be provided for areas of probable risk from stray golf balls.

Schedule No. 1‐A (DM# 430693)

DM #425185 Page 6

Grace Lake North Legend Existing Waterside Residential Waterside Residential Lots I Pathways (to be 6m in width, subject to final design) Open Space OHWM 100' Reserve Trail Connections Floating Boardwalk Snowmobile Trails Proposed Golf Course Lake Property Parcels 15m Buffer PHASE 1 Grace (31 Lots)

PHASE 2 (25 Lots) # 1 R o a d

R o a PHASE 3 d # 2 (25 Lots)

Kam Lake Road

PROJECT: SCALE: CREATED BY: Grace Lake South Area Development Plan 1:6,500 M. Nguyen FILE: GraceLakeSouth_DevelopmentPlan.mxd 045 90 180 270 360 450 TITLE: Metres By-Law No. XXXX - Schedule No. 1-A DATE: July 16, 2015

BY‐LAW NO. YYYY

BZ XXX

PURSUANT TO:

a) Sections 3 to 7 inclusive of the Community Planning and Development Act, S.N.W.T., 2011, c.22; and

b) Due notice to the public, provision for inspection of this by‐law and due opportunity for objections thereto to be heard, considered and determined; and

c) The approval of the Minister of Municipal and Community Affairs, certified hereunder.

WHEREAS the Municipal Corporation of the City of Yellowknife has enacted General Plan By‐law No. 4656;

AND WHEREAS the Municipal Corporation of the City of Yellowknife wishes to amend General Plan By‐law No. 4656;

NOW THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular session duly assembled, hereby enacts as follows:

APPLICATION

1. That General Plan By‐law No. 4656, as amended, be amended by:

A) Amending the land use designation for the south shore of Grace Lake from “Growth Reserve” to “Waterside Residential” and “Natural Areas”, as shown on Schedule “A” attached hereto and forming part of this by‐law; and

B) Amending Map 1 and Map 1A of General Plan By‐law No. 4656, as amended, in accordance with Schedule “A” attached hereto and forming part of this by‐law.

DM#425139 Page 1

By‐law No. YYYY BZ XXX

EFFECT

2. That this by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

APPROVED by the Minister of Municipal and Community Affairs of the Northwest Territories this ___ day of ______, A.D. 2015.

______Minister Municipal and Community Affairs

DM #425139 Page 2

By‐law No. YYYY BZ XXX

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator

Schedule “A” (DM #427694)

DM #425139 Page 3

Legend Update to match survey boundaries Growth Reserve to Natural Areas I Growth Reserve to Waterside Residential Waterside Residential Kam Lake Natural Areas Growth Reserve Property Parcels

Grace Lake

Portions to be re-designated from "Growth Reserve" to "Natural Areas"

Portions to be re-designated from "Growth Reserve" to "Waterside Residential"

Kam Lake

PROJECT: SCALE: CREATED BY: General Plan Redesignation from "Growth Reserve" 1:6,600 M. Nguyen to "Waterside Residential" and "Natural Areas" - Grace Lake South FILE: GraceLakeSouth_GeneralPlan.mxd TITLE:

By-Law No. YYYY - Schedule "A" DATE: July 16, 2015

BY‐LAW NO. ZZZZ

BZ XXX

PURSUANT TO:

a) Sections 12 to 32 inclusive of the Community Planning and Development Act, S.N.W.T., 2011, c.22; and

b) Due notice to the public, provision for inspection of this by‐law and due opportunity for objections thereto to be heard, considered and determined.

WHEREAS the Municipal Corporation of the City of Yellowknife has enacted Zoning By‐law No. 4404, as amended;

AND WHEREAS the Municipal Corporation of the City of Yellowknife wishes to amend Zoning By‐law No. 4404, as amended;

NOW THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular session duly assembled, hereby enacts as follows:

APPLICATION

1. That Zoning By‐law No. 4404, as amended, be amended by:

A) Rezoning the south shore of Grace Lake from GM – Growth Management to R0 – Waterside Residential and NP – Nature Preservation, as shown on Schedule “A” attached hereto and forming part of this by‐law;

B) Amending Schedule No. 1 to Zoning By‐law No. 4404, as amended, in accordance with Schedule “A” attached hereto and forming part of this by‐law.

DM#425141 Page 1 By‐law No. ZZZZ BZ XXX

EFFECT

2. That this by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

DM #425141 Page 2 By‐law No. ZZZZ BZ XXX

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator

Schedule “A” (DM #427696)

DM #425141 Page 3 Legend KLR,I Portion to be rezoned from GM to NP I Portions to be rezoned GM to R0 KL R0 - Waterside Residential GM - Growth Management RO NP - Nature Preserve KL - Kam Lake Light Industrial/Commercial Mix I - Industrial KLR - Kam Lake Residential Overlay Property Parcels GM

Grace Lake

Portion to be re-zoned from GM - Growth Management to NP - Nature Preservation

Portions to be re-zoned from GM - Growth Management to R0 - Waterside Residential GM NP

Kam Lake

PROJECT: SCALE: CREATED BY: Rezoning from GM - Growth Management to to R0 - Waterside Residential 1:6,600 M. Nguyen and NP - Nature Preservation - Grace Lake South FILE: GraceLakeSouth_Zoning.mxd TITLE: By-Law No. ZZZZ - Schedule "A" DATE: July 16, 2015

BY‐LAW NO. AAAA

BS XXX

A by‐law of the Council of the Municipal Corporation of the City of Yellowknife authorizing the Municipal Corporation of the City of Yellowknife to dispose of fee simple title in land for the Municipal Corporation of the City of Yellowknife, in the Northwest Territories.

PURSUANT to Section 54 of the Cities, Towns and Villages Act, S.N.W.T., 2003, c. 22;

WHEREAS the said parcels of land are not required for municipal purposes by the Municipal Corporation of the City of Yellowknife;

NOW THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular session duly assembled, hereby enacts as follows:

APPLICATION

1. That the Municipal Corporation of the City of Yellowknife is hereby authorized to dispose of fee simple title in all those parcels of land more particularly described as:

All that parcel of land, as shown in a hatched pattern on Schedule “A”, attached hereto and forming part of this by‐law.

EFFECT

3. That this by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

DM#430703 Page 1

By‐law No. AAAA BS XXX

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator

Schedule “A” (DM #430708)

DM #430703 Page 2 Legend

Unsurveyed parcels to dispose Property Parcels I

Lake

Grace

Kam Lake Road

PROJECT: SCALE: CREATED BY: Grace Lake South 1:6,530 M. Nguyen FILE: GraceLakeSouth_Disposal.mxd 045 90 180 270 360 450 TITLE: Metres Disposal By-Law No. AAAA - Schedule "A" DATE: May 26, 2015

BY‐LAW NO. BBBB

BL XXX

A by‐law of the Council of the Municipal Corporation of the City of Yellowknife authorizing the Municipal Corporation of the City of Yellowknife to dispose of a leasehold interest in land for the Municipal Corporation of the City of Yellowknife, in the Northwest Territories.

PURSUANT to Section 54 of the Cities, Towns and Villages Act, S.N.W.T., 2003, c. 22;

WHEREAS the said parcels of land are not required for municipal purposes by the Municipal Corporation of the City of Yellowknife;

NOW THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular session duly assembled, hereby enacts as follows:

APPLICATION

1. That the Municipal Corporation of the City of Yellowknife is hereby authorized to dispose of a leasehold interest in land more particularly described as:

All of Lot 3, Block 569, Plan 4219 and a portion of adjacent lands, as shown in a hatched pattern on Schedule “A”, attached hereto and forming part of this by‐law.

EFFECT

3. That this by‐law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.

DM#430724 Page 1

By‐law No. BBBB BL XXX

Read a First time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Second Time this ______day of ______, A.D. 2015.

______Mayor

______City Administrator

Read a Third Time and Finally Passed this ______day of ______, A.D., 2015.

______Mayor

______City Administrator

I hereby certify that this by‐law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by‐laws of the Municipal Corporation of the City of Yellowknife.

______City Administrator Schedule “A” (DM #430725)

DM #430724 Page 2 Legend

Proposed Golf Course Lease Boundary Property Parcels I

Lake

Grace

Kam Lake Road

LOT 3 BLOCK 569 PLAN 4219

PROJECT: SCALE: CREATED BY: Grace Lake South 1:6,500 M. Nguyen FILE: GraceLakeSouth_DisposalGolfLease.mxd 045 90 180 270 360 450 TITLE: Metres Disposal By-Law No. BBBB - Schedule "A" DATE: May 26, 2015

MEMORANDUM TO COMMITTEE (For Information Only)

COMMITTEE: Municipal Services

DATE: July 27, 2015

DEPARTMENT: Community Services

ISSUE: Combative Sports Commission Minutes.

BACKGROUND: Attached for the information of Committee are the minutes of the Combative Sports Commission for June 9, 2015.

ATTACHMENTS: Combative Sports Commission Minutes for June 9, 2015 (DM #431479 v1).

Prepared: July 20, 2015; GW/an

MUNICIPAL SERVICES COMMITTEE Page 1 July 27, 2015 DM #431467 v1

Combative Sports Commission Tuesday, June 9, 2015 at 12:00 p.m. City Hall – Lower Boardroom

MINUTES

Minutes of a meeting held on Tuesday, June 9, 2015 at 12:00 p.m. in the City Hall Lower Boardroom. The following Commission members were in attendance:

Chairman: C. Dallman, D. Kefalas, M. Roesch, B. Stewart, and Councillor P. Son.

Absent: J. Henderson, D. Wasylciw.

The following members of Administration staff were in attendance:

G. White, A. Neumann, Recording.

Call to Order 1. The meeting was called to order at 12:11 p.m.

Approval of Agenda 2. The agenda was approved as presented.

Disclosure of Pecuniary Interest 3. There were no disclosures of pecuniary interest.

Approval of Minutes 4. Mr. Kefalas moved, Councillor P. Son seconded,

That the Minutes of May 12, 2015 be approved as presented.

MOTION CARRIED UNANIMOUSLY.

COMBATIVE SPORTS COMMISSION MINUTES JUNE 9, 2015

June 13, 2015 Event Update 5. Administration updated the Commissioners on the venue setup at Shorty Brown ice surface; the weigh‐in at Coyotes on Friday evening; the medicals on Saturday before the event; the event card for the night (fights have been reduced to 7); the assignments for the evening (all covered, so the Commissioners are free during the event); the dress code of business casual; and the resignation of Commissioner Don Reid.

Next Meeting 6. Next meeting is scheduled on Thursday, June 18 at 12:00 p.m. at City Hall, Lower Boardroom.

Adjournment 7. Councillor P. Moon Son moved, M. Roesch seconded,

That the meeting be adjourned at 12:30 p.m.

MOTION CARRIED UNANIMOUSLY

Prepared: June 9, 2015 GW/an

DM #431479 v1 Page 2

MEMORANDUM TO COMMITTEE (For Information Only)

COMMITTEE: Municipal Services

DATE: July 27, 2015

DEPARTMENT: Planning and Development

ISSUE: Minutes of the Heritage Committee.

BACKGROUND: Attached for information of Committee are the minutes of the Heritage Committee meeting of May 20 and June 17, 2015.

ATTACHMENTS: Minutes of the Heritage Committee meeting held on May 20, 2015 (DM #427134) and June 17, 2015 (DM #431951)

Prepared: July 3, 2015 / ld

MUNICIPAL SERVICES COMMITTEE Page 1 July 13, 2015 DM #433289

MINUTES

HERITAGE COMMITTEE Wednesday, May 20, 2015 at 12:00 noon Lower Boardroom, City Hall

Minutes of a meeting held on Wednesday, May 20, 2015 at noon in the Lower Boardroom at City Hall. The following Committee members were in attendance:

Chair: M. Vaydik, D. Finch, R. Heming, D. Kellett, R. McKeown, D. Ritchie, and Mayor Heyck, ex officio

Absent: S. Irlbacher‐Fox, Councillor Konge, Councillor Son, A. Cartwright, and K. Luce‐Vivian

The following members of Administration were in attendance: D. Cepoi, J. Humble, J. Larsen, W. Yu, J. Brennan, Recording Secretary.

Call to Order 1. The meeting was called to order at 12:08 p.m.

Approval of Agenda 2. M. Vaydik added to the agenda the following items under Heritage Share: a) Letter from Fox Moth Society b) Bristol Monument – clearing bush c) Plaque for Totem Pole d) Tourist Season – Port‐a‐potties in Old Town e) Decorby shed ‐ update

HERITAGE COMMITTEE MINUTES May 20, 2015

3. R. McKeown moved, R. Hemming seconded,

That the agenda be approved as amended.

MOTION CARRIED UNANIMOUSLY

Disclosure of Pecuniary Interest 4. There were no disclosures of pecuniary interest.

Approval of Minutes of Previous Meeting 5. D. Finch moved, D. Kellett seconded,

That the minutes of the April 15, 2015 meeting be approved.

MOTION CARRIED UNANIMOUSLY

Administrative Items 6. a) Budget Update J. Larsen advised Committee that there were no expenditures other than meeting expenses since the last meeting.

J. Humble was in attendance to put forward suggestions on the Committee’s budget discretional spending. This is based upon the new protocols for all Municipal Committee operations as recently adopted by Council. Future budgeting would ideally entail identification of projects at the beginning of the year with associated budgets that would get approved by budget (Council).

Mr. Humble also suggested that based upon the Heritage Committee reserve there is sufficient budget to complete a Heritage and Culture Plan. This would take 12‐18 months to complete, involving significant public engagement, and would serve to align the Committee’s initiatives with the City’s Goals and Objectives and other plans. It would also streamline the budgeting process for the Committee as the Plan would provide a list of priority projects and initiatives. M. Vaydik suggested that it be discussed at the next meeting when the Committee will be hearing a presentation by Administration staff on Committee restructuring.

Action: J. Humble agreed to provide the committee with a summary of how Administration can provide assistance in future.

b) Heritage Action List Committee reviewed its Action List and updated it as necessary. J. Larson noted that A. Cartwright was still working on the wording for the proposal to commission a Heritage Display Board.

Standing Agenda Items 7. a) Back Bay Cemetery – D. Finch noted that the ground is still very wet and a site visit will be scheduled when the ground dries up so that they may gauge what remedial work needs to be carried out.

b) Outreach to First Nations – This item was deferred as S. Irlbacher‐Fox was not in attendance.

Other Business 8. a) Future Plaque Location List 2 DM# 427134

HERITAGE COMMITTEE MINUTES May 20, 2015

M. Vaydik advised committee members that five locations had been selected for the Heritage Plaques. As he did not have the list with him, he committed to circulating it via email.

b) Recognition / Designation Awareness Program R. Hemming distributed to committee members a summary of her research on Heritage Awards Programs in several other communities. Committee briefly discussed and agreed to assemble a working group to fine‐tune the process for implementation prior to Heritage Week.

R. McKeown moved, D. Finch seconded,

That the Heritage Committee accept R. Hemming’s report on Heritage Awards Recognition

MOTION CARRIED UNANIMOUSLY

c) Discussion of R. Silke Proposal for Plaques/Signage M. Vaydik advised committee that Ryan Silke is currently engaged in putting up several kiosks around town that will depict Yellowknife’s Heritage (people, buildings, etc.) on behalf of the City. Mr. Silke has also submitted a proposal to draft the text for the plaques and obtain permission to use images. R. McKeown, D. Finch and R. Hemming volunteered to review the text once it has been drafted.

Action: J. Larsen to contact the plaque manufacturer to get a timeline of when they are in production.

R. McKeon moved, D. Finch seconded,

That Committee accept R. Silke’s proposal to draft text and obtain permission to use photos for five heritage plaques.

MOTION CARRIED UNANIMOUSLY

Heritage Share 9. a) R. McKeown requested that a banner depicting the City of Yellowknife Heritage Committee be made in order that the Heritage Committee is recognized for its work to promote the city’s heritage at various events such as the Long John Jamboree and Folk on the Rocks.

R. Hemming moved, R. McKeon seconded,

That Administration obtain a quote on designing and manufacturing a Heritage Committee banner.

MOTION CARRIED UNANIMOUSLY

b) M. Vaydik advised committee members that the Mayor and Council received a letter from the Fox Moth Society regarding two aviation plaques which are currently in Administrations care. One is the remembrance plaque of three aviation pioneers, pilot Andy Cruickshank and air engineers Horace Torrie and Harry King. The Fox Moth Society would like to have the remembrance plaque relocated to Pilots 3 DM# 427134

HERITAGE COMMITTEE MINUTES May 20, 2015

Monument site and to bring the Cruikshank family to Yellowknife for its unveiling. The second plaque commemorates the early years of aviation on Back Bay, and was presented to Mayor Heyck at the 2013 Float Plane Fly‐In. They Society would like to see this plaque in the park planned for Wiley Road. Committee also discussed the possibility of naming the park after aircraft operator and World War II veteran pilot Hank Konan. Administration informed committee members that the City Clerk’s Office has a civic address naming committee for new roads, parks, trails etc. It was suggested that the Heritage Committee put forward their request in writing to have the park named once it has been completed.

c) M. Vaydik noted that the brush around the Bristol Monument needs to be cleared.

d) M. Vaydik noted that the totem pole situated in the front of City Hall is in need of interpretation as the plaque is missing.

Action: D. Finch to research the significance of the totem pole and bring forward to the next meeting.

e) Committee briefly discussed the feasibility and liability of placing port‐a‐potties in the Old Town area during the summer tourist season.

f) In response to a request from M. Vaydik, Administration advised the City has issued an Order for Removal of the shed S. Decorby relocated onto City land behind his property on Lessard Drive. Mr. Decorby has appealed the order and will be heard at a Development Appeal Board Hearing on June 11, 2015. Administration also advised that building had been inspected and it was found to be of no heritage value. S. Decorby advised Administration that he will be submitting an application to the Heritage Committee to have the shed designated a heritage site.

Next Scheduled Meeting 10. The next regularly scheduled meeting will take place at noon on Wednesday, June 17, 2015.

Adjournment 11. D. Finch moved, R. McKeon seconded,

That the meeting be adjourned at 1:30 p.m.

MOTION CARRIED UNANIMOUSLY

4 DM# 427134

MINUTES

HERITAGE COMMITTEE Wednesday, June 17, 2015 at 12:00 noon Lower Boardroom, City Hall

Minutes of a meeting held on Wednesday, June 17, 2015 at 12:07 p.m. in the Lower Boardroom at City Hall. The following Committee members were in attendance:

Chair: M. Vaydik A. Cartwright, D. Finch, R. Heming, S. Irlbacher‐Fox, D. Kellett, R. McKeown, and D. Ritchie.

Absent: Councillor Son, Chair Councillor Konge, K. Luce‐Vivian, and Mayor M. Heyck.

The following members of Administration were in attendance: J. Larsen, and L. Dunsmore, Recording Secretary.

Call to Order 1. In the absence of the Chair, former Chair M. Vaydik called the meeting to order at 12:07 p.m.

Approval of Agenda 2. M. Vaydik asked that discussion of the following items be added to the agenda: • totem pole in front of City Hall • changes to siding of the Canadian Pacific Airways building • restructuring of Heritage Committee • attendance at meetings by new Chair • Heritage Committee website • Old Town Ramble & Ride

HERITAGE COMMITTEE MINUTES June 17, 2015

3. R. McKeown moved, R. Heming seconded,

That the agenda be approved as amended.

MOTION CARRIED UNANIMOUSLY

Disclosure of Pecuniary Interest 4. There were no disclosures of pecuniary interest.

Approval of Minutes of Previous Meeting 5. Members of the Committee requested more time to review the Minutes of the May 20 Meeting. Recording Secretary L. Dunsmore suggested that they email revisions to her by the end of the week. If no changes were requested, the Minutes would be considered approved “in principle” and submitted to the City Clerk for presentation to Council. Then, at the July meeting, the Committee would pass a formal motion to approve the minutes. The members accepted this suggestion.

Administrative Items 6. a) Budget Update – Committee reviewed and approved its budget. Please see spreadsheet, below.

2015 Heritage Budget Year‐to‐Date Coding 2015 to date 2015 budget Difference 6150‐1‐6000 Heritage Committee Heritage Committee Projects 3,583.98 20,000.00 16,416.02 6150‐1‐6001 Heritage Committee Art Collection 270.00 3,000.00 2,730.00 6150‐1‐6210 Heritage Committee Meeting Expenses 867.10 2,000.00 1,132.90 6150‐1‐6220 Heritage Committee Advertising & Plaquing 1,009.78 5,000.00 3,990.22 6150‐1‐6570 Heritage Committee Contracted Costs 0.00 5,000.00 5,000.00 TOTAL 5,730.86 35,000.00 29,269.14 Note: The reserve has $124,685.28 as of December 31, 2014.

b) Heritage Action List Committee reviewed its Action List and updated it as necessary. Please see highlights, below. • the inventory of Yellowknife’s historic buildings has been updated • specifications for a portable heritage display board have been given to Building Inspections • there has been no response to the letter sent to the Canadian War Planes Museum regarding the Lancaster aircraft – M. Vaydik will follow up with a phone call • the sub‐committee has set priorities for plaques and signage of Yellowknife’s historic sites and buildings • Administration has been quoted a cost of $500‐$550 for the creation of a vinyl sign that could be set up at events where the Heritage Committee has a booth.

Standing Agenda Items 7. a) Back Bay Cemetery – D. Finch reported that the Rotary Club has a long‐term plan for the site, and ongoing maintenance is part of that plan. Currently, two graves are at risk of being 2 DM# 431951

HERITAGE COMMITTEE MINUTES June 17, 2015

damaged by erosion and need to be fenced. Mr. Finch asked if the City would provide signage to identify the site as a cemetery and urge those passing through to treat the area with respect.

Action: J. Larsen will ask Community Services if the Department would have signs made up educating the public about the history of the cemetery, and asking them to use the area carefully and with respect.

b) Outreach to First Nations – S. Irlbacher‐Fox and R. McKeown met with the Mayor to update him on the work of the multi‐agency Task Force for Reconciliation with First Nations. Ms. Irlbacher‐Fox will present the report of the Task Force to City Council, then contact the chiefs of the Yellowknives Dene First Nations to request an opportunity to present the report to the Band Council.

Other Business 8. a) Update on letters from Ray and Spencer Decorby re preservation of historic buildings Administration provided the proponents with the necessary forms to recognize or designate the buildings on their land as historically significant, however the documents were not submitted. In the absence of an application, Mr. Decorby was informed that the Heritage Committee would be unable to evaluate the heritage value of the buildings.

b) Heritage Committee tour with BDene – The Committee deferred discussion of this item, pending an explanation by Administration of how the Committee was to operate without a discretionary budget, per the new Terms of Reference.

c) Heritage Committee participation in Old Town Ramble & Ride – Committee agreed that its members should attend this event.

d) Totem pole in front of City Hall – J. Larsen reported that Administration has found the wording of the plaque that was originally on the totem pole and has ordered a new plaque.

e) Changes to siding of the Canadian Pacific Airlines building – Committee discussed the property owner’s use of vinyl siding to repair the building, and agreed that the white siding was close enough in appearance to the original material that it did not diminish the historical value of the building.

f) Restructuring of Heritage Committee – The Heritage Committee asked that the Restructuring Committee provide an orientation session without further delay.

g) Chair’s attendance at meetings – The new chair appointed by City Council has not attended the last three meetings of the Heritage Committee. The members requested that another councilor be appointed to the position.

h) Heritage Committee website – The Committee would like Administration to create a page on the City website specifically for the Committee’s events, news, its forms/reports/publications and contact information of its members. The members submitted these documents to City Administration for reformatting so they would be in compliance with the City’s Branding

3 DM# 431951

HERITAGE COMMITTEE MINUTES June 17, 2015

Strategy, and would like to know when they will be posted on the website. The Committee also wants to invite H. Manickum to provide an orientation on the City’s new website.

Heritage Share 9. The Committee held a roundtable discussion focusing on the difficulties it has with regards to its operations. There is a lack of representation from Council which should be chairing the Committee and more clearly outlining its direction. They wondered if the Committee could accomplish more as a stand‐alone organization, operating at arm’s‐length from City Administration or its Departments but with funding from the City (e.g. special or core grants) and other stakeholders.

10. R. Heming moved, D. Kellett seconded,

That the Heritage Committee postpone the next meeting until a Council Chair is appointed, and Administration presents the new Terms of Reference and provides an orientation on the restructuring of the Heritage Committee and instructions as to how it is to operate.

MOTION CARRIED UNANIMOUSLY

The meeting was formally adjourned at 12:40 p.m., but members stayed to continue their discussion off the record.

Next Scheduled Meeting 11. Date of next meeting TBD.

4 DM# 431951

MEMORANDUM TO COMMITTEE (For Information Only)

COMMITTEE: Municipal Services

DATE: July 27, 2015

DEPARTMENT: Mayor’s Office

ISSUE: A report regarding Mayor Mark Heyck, Councillor Bob Brooks, Councillor Cory Vanthuyne, and Councillor Dan Wong’s attendance to the Federation of Canadian Municipalities (FCM) Conference and Trade Show in Edmonton, Alberta held June 4 to 8, 2015.

BACKGROUND: Attached for the information of Council are the travel reports and expense claims of Mayor Mark Heyck, Councillor Bob Brooks, Councillor Cory Vanthuyne, and Councillor Dan Wong, for attendance at the FCM Conference and Trade Show held June 4 to 8, 2015.

COUNCIL POLICY / RESOLUTION OR GOAL: #0365‐93 It is the policy of the City of Yellowknife that:

1. All City sponsored travel by Yellowknife City Council members, inclusive of the Mayor, be approved by formal resolution of Council either prior to commencement of the travel, or at the first regular Council meeting after commencement of the travel; and

2. Yellowknife City Council members, inclusive of the Mayor, be required to table a detailed expense claim for City sponsored travel within three weeks of their return from City travel. This claim is to be supported by a daily diary detailing City business.

ATTACHMENTS: 1. Travel Report and Expense Claim for Mayor Mark Heyck (DM# 434735); 2. Travel Report and Expense Claim for Councillor Bob Brooks (DM# 431811); 3. Travel Report and Expense Claim for Councillor Cory Vanthuyne (DM# 431837); and 4. Travel Report and Expense Claim for Councillor Dan Wong (DM# 433058).

Prepared: July 21, 2015/la

MUNICIPAL SERVICES COMMITTEE Page 1 July 27, 2015 DM#434738‐v1 Federation of Canadian Municipalities Annual Conference & AGM Edmonton, Alberta: June 4th - 8th, 2015 Travel Report Submitted by Mayor Mark Heyck

The Federation of Canadian Municipalities’ (FCM) Annual Conference was held in Ed- monton, Alberta this year, from June 5th to 8th. The theme of this year’s conference was, “Today’s Communities, Tomorrow’s Canada,” and there was a strong focus on the upcoming (Fall 2015) federal election. This theme ran throughout much of the conference programme, and it was great to see the FCM make such a concerted effort to bring local governments’ concerns to the federal parties and their leaders in the run-up to the election.

The conference programme began on the morning of Friday, June 5th, with the opening ceremony, including welcoming remarks from Edmonton Mayor Don Iveson and new Al- berta Premier Rachel Notley, who received a warm welcome from the delegates. The opening ceremonies were followed by an opening plenary session. Later in the morning, I attended the FCM Policy Marketplace, which presented the work of FCM’s various policy committees, but in an interesting “speed-dating” format, that allowed participants to sit in on multiple committee discussions in 20 minute intervals to hear about the in- credible amount of work that’s underway. The information presented by the Northern and Remote Forum was of particular interest. At noon, federal Finance Minister Joe Oliver delivered a keynote address in the main plenary hall. Minister Oliver spoke of his government’s accom- plishments in the infrastructure and municipal relations ﬁelds, including the new Build Canada Fund and making the Gas Tax funding to municipalities a permanent source of funding. A recent announcement regarding federal funding dedicat- ed to public transit was also mentioned. Following Minister Oliver’s speech, I attended the luncheon in the trade show hall and took some time to visit a variety of vendor and information booths.

Friday afternoon featured a keynote address from the federal Liberal Party leader, Justin Trudeau. Mr. Trudeau outlined his party’s commitments to the municipal sector in four main areas: Public transit; affordable housing; climate change; and smart cities. Mr. Trudeau also highlighted the accom- plishments of past Liberal governments in supporting municipal infrastructure, including establishing Gas Tax revenue sharing agreements in the early 2000s.

To conclude the day, I attended a workshop entitled, “Engaging Young Canadians in the 2015 Federal Election.” While the title implied a focus on the upcoming federal election, the conversations at each workshop table were far broader, and encompassed how all orders of government can do a better job of engaging youth. During the workshop exer- cises, we had several interesting suggestions raised at our table, including the idea of having special voting booths at polling stations for people under 18 (to give them the experience of voting), as well as the establishment of youth councils to provide feedback to municipal elected ofﬁcials. On Friday evening, I attended a reception hosted by the Green Municipal Fund (of which I’m a member of the governing council), that cele- brated the work of the Fund in assisting Canadian municipalities with sustainability projects.

Saturday began with the Resolutions Plenary, as delegates discussed and voted upon several resolutions submitted by member communities. Resolutions were adopted related to climate change, public-private partnerships, social housing and marine oil spill emergency response.

One of the highlights of the day was a workshop entitled, “From Relationship Building to Mutual Prosperity: The Future of First Nation-Municipal Collaboration,” a highly relevant topic for northern communities in particular. Terence Paul, Chief of the Membertou First Nation, gave a very interesting presentation on the economic successes of his community which highlighted the importance of partnerships across many different orders of government.

Saturday afternoon featured a keynote speech from the Leader of the Ofﬁcial Opposition, Thomas Mulcair. As with the previous keynote speakers, Mr. Mulcair laid out the New Democratic Party’s priorities related to municipalities. If elected to government, the New Democrats would boost the amount of revenue shared with municipalities through the Gas Tax. Mr. Mulcair also committed to making affordable housing, public transit, and climate change top priorities for an NDP government.

An interesting side note to all of the speeches from federal party representatives: The FCM has proposed a federal leaders’ debate on municipal issues during the upcoming election, and put the question to each party leader at the conference if they would participate. To date, almost all of the major federal parties have agreed to attend. You can learn more here: http://hometownproud.fcm.ca/our_choice.

Late Saturday afternoon, buses departed the Shaw Conference Centre in downtown Edmon- ton for Commonwealth Stadium, for delegates who wanted to take in the opening game of the FIFA Women’s World Cup, featuring Canada vs. China. Councillors Brooks, Vanthuyne, and Wong and I attended (note: paid for ourselves), along with many of the conference delegates. Canada won a thriller, 1-0, on a penalty shot in stoppage time.

Saturday evening featured the Mayor’s Reception, hosted at the plaza outside of Ed- monton City Hall. It was a fantastic event, with live music and food provided by a series of food trucks parked on the grounds.

Sunday morning kicked off with a keynote speech from Green Party leader Elizabeth May, followed by the formal Annual General Meeting of FCM, which included reports from committees and the executive officers, the adoption of the financial statements, and elections to the executive positions of the board. I would like to take the opportunity to congratulate Mr. Raymond Louie, Act- ing Mayor of the City of Vancouver, on his election to the position of President of FCM. Raymond has been a colleague of mine on the Green Municipal Fund Council for the past three years, and I know he will be an excellent voice for Canadian municipalities over the next year. Following the AGM, there were regional breakout groups to elect regional board members, however, for the three territories (which form one region), we rotate that position annually between the Presidents of the territorial associations. This year, Aklavik Mayor Charlie Furlong will fill the position. The northern delegates who attended also reviewed and discussed a pan-territorial municipal strategy which the three associations have been working on.

Sunday afternoon’s keynote speaker was Bruce Anderson, a well-known pollster and Chairman of Abacus Data. Mr. Anderson spoke about what Canadians can expect in the upcoming federal election. It was an excellent, interactive and very illuminating presentation. Given the ﬂuid nature of federal politics at the moment, Mr. Anderson highlighted the historic nature of this election. There was also an interactive component where delegates could vote in real-time on what they felt was important in communities, and Mr. Anderson compared these results to polling he has done with the general public across Canada. By and large, the delegates priorities matched up well with that of their con- stituents. The day concluded with the banquet dinner for all delegates that evening.

To conclude, the 2015 FCM Annual Conference in Edmonton had an excellent programme and theme. It will be interesting to see how all of the discussion and planning around the upcoming federal election resonates during the actual campaign. I would like to thank both the City of Edmonton and FCM for the wonderful job they did in hosting municipal delegates from across Canada. I would also like to thank my Council col- leagues for allowing me to attend the conference. Once again, I highly recommend that Councillors take advantage of these opportunities to advance their own professional development, while also advancing the interests of our community on the national stage.

Respectfully Submitted By, [Original Signed] Mayor Mark Heyck

FCM Annual Conference and Trade Show Today’s Communities, Tomorrow’s Canada

Edmonton AB June 4-9 2015

RE: **Travel Report presented to Council

The attraction to FCM continues to be the unparalleled opportunity to expand on positive networks and gaining insight from other jurisdictions that will benefit Yellowknife through sharing of knowledge in consultation with residents as well as in committee and council meetings.

The 78th FCM Annual Conference welcomed more than 1700 delegates and 2000 participants to Edmonton. The conference took place at the Shaw Conference.

This year’s conference theme – Today’s communities, tomorrow’s Canada – focused on our role, as municipal officials, in contributing to Canada’s sustainability, and its economic and social success.

The 2015 conference also offered a unique and timely opportunity for us to come together just months before the next federal election, to engage in a national conversation about the issues that are important to us and the challenges we all face, and to hear from key representatives in the critical lead-up to the fall election.

FCM’s 78th Annual Conference got off to a great start, as we welcomed over 1,700 delegates and more than 2,000 participants overall to Edmonton. Highlights included welcoming remarks from FCM President Brad Woodside, City of Edmonton Mayor Don Iveson and Alberta Premier Rachel Notley. Edmonton’s strong relationships with Alberta’s First Nations was showcased through a beautiful trilingual performance of O Canada by world-renowned trio Asani, a warm welcome to Treaty Six land by Elder Francis Whiskey jack, and a special blessing from Mary Pinkoski.

Nathan Cullen, M.P., New Democratic Party of Canada, Adam Vaughan, M.P. Liberal Party of Canada, the Hon. Michelle Rempel, P.C. M.P., Conservative Party of Canada and Elizabeth May, M.P., Leader of the Green Party answered questions on infrastructure, housing and public safety and their party’s response to an invitation to a leaders’ debate on municipal issues.

SESSIONS:

Policy Workshop Delegates shared insights and best practices on key issues playing out in communities and cities including affordable housing, infrastructure, policing and municipal finance, informing FCM’s policy and advocacy strategies for the coming year. Chairs and Vice-Chairs of FCM’s Standing Committees and Forums were on hand to talk about their experience as Directors on the FCM Board.

Building a Culture of Civic and Political Engagement Over 300 delegates attended this session on how city councils can do more to harness the energy, ideas and experiences of their citizens to enhance their decision-making processes and community well-being. Delegates heard from national and local citizen engagement experts as they shared strategies, tools and insights on effective outreach and engagement. A key theme was the following: as municipal leaders we recognize that to have an inclusive democratic process we want to hear from all residents, but some face more barriers than others to being heard (including people living in poverty, newcomers, women, racialized persons, those living with disabilities, and more). Key questions discussed were: What do you think is key to addressing such barriers? Do partnerships with community organizations or businesses play a role in engaging the full diversity of residents?

Smart Cities – Don’t Get Left Behind Cisco moderated a panel with representatives from Qualicum Beach, BC; Saint John, NB and Kitchener, ON. The discussion was about their different Smart City initiatives and how the size of the community should not deter Smart City activities. They all have embraced the value of becoming a Smart City and are actively pursuing their next initiatives. Cisco led off with this video on the great steps Mississauga currently has underway: https://www.youtube.com/watch?v=N65oWm2jx5s

CONSERVATIVES: Highlights from Federal Minister Joe Oliver’s keynote speech.

He highlighted the Conservative government’s investments in: • Core infrastructure through the New Building Canada Fund • The new permanent $1 billion per year Public Transit Fund • Lowering taxes

LIBERALS: If elected as Prime Minister, Mr. Trudeau promised to work with municipalities to create more: affordable housing, core infrastructure such as transit and transportation, smart communities and to take action on climate change. To facilitate smart communities, he promised to return the long-form census.

NEW DEMOCRATS: The NDP would be a stable partner to: • Provide an additional $1.5 billion per year in funding for infrastructure through an increased gas tax transfer to municipalities. • Protect federal investments in social housing and create tax incentives to increase rental housing • Create $15-a-day child care spaces • Restore door-to-door mail delivery

SESSIONS:

Engaging Young Canadians in the 2015 Election How to engage the next generation of Canadians in their communities and ensure all federal parties take note of local issues was the focus of this workshop. Key takeaways include: • Young Canadians are drawn to municipal issues such as transit, housing and homelessness, climate change adaptation • Youth can play a critical role in validating what FCM members are telling Ottawa and this power can be harnessed to lead to change • Keys to effective engagement include going to where young people are (schools, school/university clubs, etc); developing social media expertise; and learning how to communicate municipal issues in ways that relate to youth. • Involve young people in decision-making (youth advisory committees, participatory budgeting, school consultations) • Nurture and support young leaders so that they become champions amongst their peers.

Asset Management Asset management is a key tool for municipalities of all sizes. It allows municipalities, big and small, to assess and understand their infrastructure needs to aid in decision-making. Asset management allows municipalities to be proactive and plan long-term. It also assists in informing the electorate, assisting in making spending decisions.

Leaders of Change – How can Municipalities Advance Global Democracy The workshop discussed how Canadian municipal leaders can play a role in advancing global democracy through international cooperation. Free political elections, accountability of government and citizen engagement are essential to development, and often begin at the local level. This is how we understand the question of democracy. FCM is working on a declaration supporting the principles of the global post-2015 Sustainable Development Goals (SDGs), which are: 1- Dignity: to end poverty and fight inequalities; 2- People: to ensure healthy lives, knowledge, and the inclusion of women and children; 3- Prosperity: to grow a strong, inclusive, and transformative economy; 4- Planet: to protect our ecosystems for all societies and our children; 5- Justice: to promote safe and peaceful societies, and strong institutions, and; 6- Partnership: to catalyse global solidarity for sustainable development.

Finding New Monies The session clearly delivered the message that corporate sponsorship is a viable additional revenue channel for municipalities. From small to large municipalities, there has been support and success across the nation.

Northern and Remote Forum The Northern and Remote Forum had a very successful year advancing northern interests in many of FCM’s election priorities related to housing, infrastructure, climate change adaptation, broadband connectivity and more. The year ahead will focus on integrating the many policy solutions developed with the Forum in the party platform of all the federal parties, implementing the wins that come out of the election and continuing to pursue longer-time policy change on the priorities of the forum.

The Forum provided substantive insights into FCM’s submission to the Canadian Radio-television and Telecommunications Commission review of basic telecommunications services. The disparity in service quality and cost for Northerners is stark. The Forum showed great interest in pursuing a pan-territorial strategy, led by the territorial community associations, on areas of mutual interest, including waste management, climate change adaptation, resource sharing, capacity building for local governments and on other priorities.

RESOLUTIONS:

The following resolutions were passed with strong support at the 2015 FCM Annual Conference. - Develop an international treaty at the 2015 Climate Change Convention, working in cooperation with other countries; - Hold a national public inquiry into missing and murdered Aboriginal women and girls; - Ensure transparency and predictability in the intake and selection process for all federal infrastructure program and to not cap the federal share at 25%; - Protect its allocations for social housing and work with all governments to improve housing affordability; - Develop a comprehensive emergency response plan and training program for marine oil spill related emergencies. - Endorse the call for a federal leaders’ debate on municipal issues in advance of election 2015

SESSIONS:

From Local Strategy to Action 350 people participated the “Ted Talks” style strategy session.

Key takeaways included: - Knowing your environment and target audience to inform campaigns - Engaging citizens and municipalities to build pressure from the ground up - Undertake focussed policy and government relations to achieve objectives

Abacus CEO, David Coletto, discussed how polling can inform reaching target audiences and showed how municipal issues resonate with Canadians. Peter Robinson from the David Suzuki Foundation discussed grassroots organizing through the example of their Blue Dot campaign, showcasing its successful effort working with communities to build a movement to recognize every Canadian's right to live in a healthy environment. Laurent Mougeot, from the Saskatchewan Urban Municipalities Association, laid out SUMA’s successful campaign to address the municipal fiscal imbalance which resulted in stable transfers to municipalities.

Increasing Women’s Participation in Local Government The Honourable Kellie Leitch, P.C. M.P, Minister of Status of Women joined a panel of elected officials and community leaders to close the gender gap on municipal councils.

Municipal First Responders Delegates participated in an interactive session with leading experts on policing, fire and community safety. Delegates had the opportunity to share their views on the most pressing challenges facing municipal first responder services and hear from the expert panelists and fellow municipal leaders on best practices in community safety and crime prevention. Delegates identified mental health, emergency preparedness, communications interoperability, support for volunteer fire services, and cooperation between first responder services as key challenges, which will help inform the advocacy priorities for FCM’s Standing Committee on Community Safety and Crime Prevention.

Nation Building from the Neighbourhood Up The ultimate goal of any community is to connect with their citizens and small businesses. The workshop highlight the importance of using digital media to re- energize neighbourhoods by gathering data, sharing data and implementing easy solutions that meet the explicit needs of municipalities. It highlighted examples of using social media and websites to engage with citizens where they are – online.

Go Global – Supporting Export Success Delegates heard about how they can support small businesses to grow by raising awareness about the tools that are available to expand in new markets. The Hon. Ed Fast, Minister of International Trade, spoke on Canada’s efforts to open new international markets and encourage trade activity. The Minister provided insight on the key role municipalities can play to promote trade to small and medium sized businesses located in their communities. Delegates also heard from the Department of Foreign Affairs, Trade and Development’s Chief Negotiator on the opportunities and challenges municipalities can expect Canada-European-Union Comprehensive Trade Agreement (CETA), upon ratification.

Media 101 Media 101 was an informative and entertaining panel which provided delegates with some key strategies for effective media and social media messages. The overarching reminder to delegates was to control the media and the messages. Key takeaways included: • When a reporter calls, you ask question to find out more about what they are doing. • Do not ignore the media, but take control of the time and topic of the interview. • Build relationships with reporters • Develop proactive messaging on key issues • Think like your audience and meet their needs • Develop a social policy framework or strategy to rely on. • Stay engaged. Don’t just use social media during elections. If you open the door leave it open. • Set personal boundaries (time, emotions) around social media, but remember, it is just a conversation.

FN-Municipal Collaboration One hundred and seventy delegates learned about how municipalities can play an important role in economic collaboration. Reconciliation is for all Canadians. Why would you want a poor neighbour? The question was asked and journeys were shared towards economic collaboration, highlighting the strong mutual benefits resulting from their efforts to build partnerships and models for collaboration. Delegates were also urged to become involved in the additions to reserve process as another path to shared economic prosperity.

Rural Forum Delegates discussed how FCM can better engage its rural members and ensure their concerns are considered by all federal parties in this year’s federal election. Delegates also provided feedback for FCM’s preliminary submission to the CRTC Review of Basic Telecommunications Services and outlined the challenges their communities are facing in accessing affordable and reliable broadband. Moving forward, delegate feedback will be incorporated into the Rural Forum’s policy and advocacy priorities for the 2015-16 term.

Investing in the Future – Financing Municipal Infrastructure Presented by the Canadian Union of Public Employees, this workshop explored different financing options for municipal infrastructure. A range of concerns were heard about private-public partnerships (P3s) and examples were given of successful public financing of infrastructure. The Auditor General of Ontario presented the audit of the Ontario P3 program, sharing a key finding from the audit: the methodology that is being used to assess the risk of P3s needs to more sound in order to enable better decision-making.

Sustainable Urban Forests – A Winning Plan Tree Canada's Michael Rosen, joined by the Town of Oakville, the City of Vancouver and Natural Resources Canada, shared best practices, as well as their own stories on the benefits of developing an urban forest plan within their communities.

CONCLUSION:

The 2015 Annual Conference had a substantial focus on the upcoming federal election.

• All four main party leaders pitched their plans to delegates for the municipal sector. • FCM launched a call for a national leaders debate on municipal issues and Ms. May, Mr. Mulcair and Mr. Trudeau agreed. • FCM had an election hub at the Annual Conference. Over 500 delegates signed a petition calling on all leaders to hold a national debate on municipal issues. • On the final day of the conference, FCM released its election platform, Road to Strong Cities and Communities, to guide Canadians to compare federal party platforms to see which party will be the best partner for their community and to improve the quality of life in their hometown.

**Information as presented/shared by FCM.

FEDERATION OF CANADIAN MUNICIPALITIES: AGM 2015

June 4-8 Trip Report – Dan Wong, Councillor, City of Yellowknife

The 78th FCM Annual Conference welcomed more than 1700 delegates and 2000 participants to Edmonton.

Federation of Canadian Municipalities: AGM 2015 Federation of Canadian Municipalities: AGM 2015

TRIP REPORT – DAN WONG, COUNCILLOR, CITY OF YELLOWKNIFE

FCM’s Annual Conference and Trade Show is the largest pan-Canadian gathering of elected municipal leaders. This year’s conference theme – Today’s communities, tomorrow’s Canada – focused on our role, as municipal officials, in contributing to Canada’s sustainability, and its economic and social success. The 2015 conference also offered a unique and timely opportunity for us to come together just months before the next federal election, to engage in a national conversation about the issues that are important to us and the challenges we all face, and to hear from key representatives in the critical lead-up to the fall election. The conference agenda provided ample opportunity for workshop tours as well as panel discussions and keynote lectures. Below are some of my highlights:

FEDERAL PARTIES MAKE THE PITCH With several large infrastructure projects on the books (think of the water & sewer and road construction this season), some of which have raised our long-term debt (new water treatment plant), and a growing list of future demands (Ruth Inch Memorial Pool edging towards end-life, $20 million dollar water intake pipe, ongoing road work), the time is now for a fair partnership between Yellowknife and the federal government, as is the case with all municipalities in Canada. Yellowknife, as represented by the FCM, should capitalize on the upcoming federal election as an opportunity to leverage needed monies. Investing in infrastructure for Canadian cities matters for Canadians: it’s the same for traffic jams in Toronto as it is for affordable housing in Yellowknife. Not only are projects needed to maintain our competitive advantage, strategic spending creates jobs and spurs a busy economy where investments are made. Research shows that for job creation, municipal infrastructure delivers strong in jobs for dollars, especially in Canada.

Page 1 Federation of Canadian Municipalities: AGM 2015 All major Canadian political parties attended and put a pitch forward for municipalities. I’d like to share FCM recap here, so readers may be able to determine for themselves which partnership makes the most sense, and how this informs their federal vote on October 19, 2015. Finance Minister Joe Oliver spoke about the Conservative record to address key municipal issues. He highlighted the Conservative government’s investments in:

• Core infrastructure through the New Building Canada Fund

• The new permanent $1 billion per year Public Transit Fund

• Lowering taxes Justin Trudeau, Leader of the Liberal Party of Canada, emphasized the need for a real partnership with Ottawa to ensure fairness for Canada’s cities and communities. If elected as Prime Minister, Mr. Trudeau promised to work with municipalities to create more: affordable housing, core infrastructure such as transit and transportation, smart communities and to take action on climate change. To facilitate smart communities, he promised to return the long-form census. Mr. Mulcair, Leader of the Official Opposition and the New Democratic Party of Canada, made a number of detailed proposals the NDP would implement if they become government in 2015. The NDP would be a stable partner to:

• Provide an additional $1.5 billion per year in funding for infrastructure through an increased gas tax transfer to municipalities.

• Protect federal investments in social housing and create tax incentives to increase rental housing

• Create $15-a-day child care spaces

• Restore door-to-door mail delivery Overall, the 2015 Annual Conference had a substantial focus on the upcoming federal election.

• All four main party leaders pitched their plans to delegates for the municipal sector.

• FCM launched a call for a national leaders debate on municipal issues and Ms. May, Mr. Mulcair and Mr. Trudeau agreed.

• FCM had an election hub at the Annual Conference. Over 500 delegates signed a petition calling on all leaders to hold a national debate on municipal issues.

• On the final day of the conference, FCM released its election platform, Road to Strong Cities and Communities, to guide Canadians to compare federal party platforms to see which party will be the best partner for their community and to improve the quality of life in their hometown.

Page 2 Federation of Canadian Municipalities: AGM 2015 EDMONTON WASTE MANAGEMENT CENTRE With its unique collection of advanced recycling and composting facilities, the Edmonton Waste Management Centre has been called the "ultimate waste theme park." On this tour, we saw the world's largest collection of fully integrated, state-of-the-art facilities for waste management and learned about the processes and technologies that will enable Edmonton to divert 90 per cent of residential waste by 2016.

The value of this tour, to see real-life examples of large-scale composting (largest municipal compost facility in North America), recycling, and waste-to-biofuel production, while being surrounded by the experts who make this all possible was big. Before this tour, I never would have believed it’d be possible for a city the size of Yellowknife to strive for 0% waste, or diversion rates as high as 90%. While without a doubt, Edmonton is a larger city in a different area, we face the same challenges (landfills are expensive to grow), and can take advantage of the same technology, especially when scalable. For example, we are both taking advantage of large-scale composting. A few strategies we picked up from Edmonton’s facility that could be implemented in our own communities, regardless of size, with ease: x uses bio-filters to help reduce offensive odours. x has flexible operations - the facility allows for advances in waste management technologies and can expand to meet regional needs, population growth and use

Page 3 Federation of Canadian Municipalities: AGM 2015 by commercial waste generators. x produces quality compost because there is no grinding or shredding of non-organic material in the composting process.

What stuck to me most from our site-visit is this: to get top grades and achieve recovery rates of garbage in the 80-90% range, a city like Yellowknife will likely need to entice and work with private partner to create a marketable product out of our garbage. Basically we prepare our extra un- recyclable and un-compostable garbage for a business partner to turn to a fuel, or other commodity. We would pay our partner a rate lower than the cost to landfill, on a long-term lease, and they would make a profit transforming trash.

For instance, did you know Edmonton’s Waste-to-Biofuels and Chemicals Facility is the first industrial scale waste-to-biofuels facility of its kind to turn household garbage into biofuels and biochemical?

The facility was built and is owned and operated by Enerkem Alberta Biofuels, a subsidiary of Enerkem. Using Enerkem's proprietary technology, it will convert 100,000 tonnes of municipal solid waste into 38 million litres of biofuels and chemicals annually and help Alberta reduce its green house gas (GHG) emissions. (Waste-based biofuels can reduce GHG emissions by more than 60% when compared with fossil fuel production and landfill operations.)

The City of Edmonton is currently diverting over 50% of residential waste from landfill primarily through recycling and composting. The Waste-to-Biofuels and Chemicals Facility will enable the City to increase that diversion rate to 90%.

WORKSHOP: ENGAGING YOUNG CANADIANS IN THE 2015 FEDERAL ELECTION I had an opportunity to attend this session with Mayor Mark Heyck. In the workshop, students from across Canada presented the results of a "crowd-sourced" white paper entitled Our Communities, a Youth Agenda for Change. We learned that youth across Canada have identified five key areas in which we would like to collaborate with our municipalities to create change: 1. Public Transportation 2. Poverty Reduction 3. Environmental Preservation

Page 4 Federation of Canadian Municipalities: AGM 2015 4. Community Building 5. Economic Growth and Diversification In ENVIRONMENTAL PRESERVATION, all across Canada, the environment was identified as an vital area of action. The White Paper identified five areas of growth for environmental preservation in our municipalities: 1. Increased access to environmentally friendly energy sources 2. Improved public transit 3. Expanded urban green areas 4. Expanded cycling infrastructure 5. Reduced urban sprawl I felt it was important to share this with you. You can read the White Paper here: http://www.fcm.ca/documents/events/ac2015/our_communities.pdf It’s not regularly young Canadians take the opportunity to be heard and this report represents a recent and rare overview of what is important to a young Canadian today.

Page 5

MEMORANDUM TO COMMITTEE (For Information Only)

COMMITTEE: Municipal Services

DATE: July 27, 2015

DEPARTMENT: Mayor’s Office

ISSUE: A report regarding Councillor Adrian Bell’s attendance at the Business Improvement Associations of British Columbia (BIABC) Conference in Edmonton, Alberta held May 4 to 6, 2015.

BACKGROUND: Attached for the information of Council is the travel report and expense claim of Councillor Adrian Bell, for attendance to the BIABC Conference held May 4 to 6, 2015.

COUNCIL POLICY / RESOLUTION OR GOAL: #0365‐93 It is the policy of the City of Yellowknife that:

ATTACHMENTS: 1. Travel Report and Expense Claim for Councillor Adrian Bell (DM# 435328).

Prepared: July 23, 2015/la

MUNICIPAL SERVICES COMMITTEE Page 1 July 27, 2015 DM#435327‐v1 Business Improvement Associations of British Columbia (BIABC) Conference in Edmonton - May 4, 5 and 6, 2015

Introduction

It was a pleasure to attend the 2015 BIABC conference in Edmonton from May 4th to 6th on behalf of the City of Yellowknife. This the second time I’ve attended a BIABC conference and once again I came away from it with a clear sense that the solutions to our downtown problems are not unique – they have been experienced and overcome by many towns and cities. And in those cities, Business Improvement Associations have been instrumental agents of change.

General Comments

My focus this year was to try and identify the missing pieces that are preventing us from making headway in our efforts to revitalize the downtown. One missing piece that was hard to ignore both this year and last is our lack of a business association that is focussed on the downtown. I have yet to find a success story that doesn’t have a BIA or some similar organization at its heart. But an even bigger missing piece became more apparent to me this year: the City of Yellowknife’s lack of an overall vision for the downtown. In recent years we have begun to focus on 50th Street and the 50/50 parking lot, but we haven’t talked about the rest of the downtown. This is a problem that is much bigger than two blocks of one street. Other cities recognize the need for an overarching strategy that can help guide City Council, the various City Departments, business groups, social services agencies, arts and heritage groups and others who are contributing or wish to contribute to downtown revitalization. A good example of such a plan can be found in London Ontario: http:// www.london.ca/business/Planning-Development/downtown/Pages/Downtown-Master- Plan.aspx.

One recurring theme that deserves mention is that modern Cities understand that they are all competing for the same highly mobile, high-earning individuals. They have discovered that BIAs are more effective than City planners and administrators at creating the kinds of themed neighbourhoods that attract and retain these individuals. BIAs are able to vastly improve the Cities’ own revitalization initiatives and programs by providing boots on the ground, liaising with businesses on a daily basis and helping them access City programs. Municipal Governments and BIAs play very different roles, and must work together to achieve revitalization.

Opening Keynote Speech:

For the Love of Winter: Edmonton’s WinterCity Strategy; Presenter: Councillor Ben Henderson, City of Edmonton

Years ago, the City of Edmonton created a problem for itself by designing neighbourhoods and commercial areas in such a way that people could work, shop and live indoors with only minimal time spent outdoors. This had the effect of making Edmonton seem like a ghost

1 town, especially in winter. It also gave people the mistaken impression that winters in Edmonton were extremely harsh, and that this was why nobody would ever venture outside. IN an effort to remedy this, the City signed on to the international WinterCities initiative and set about coming up with ways to draw people, and especially kids, outside in winter. One of the things they focussed was illumination. Henderson explained than a lot about winter is unpredictable, but darkness is predictable. So they supported things like Christmas light contests, illumination improvements to buildings, lighting up City infrastructure like bridges (see the privately funded http://www.lightthebridge.ca). Their second focus was to support festivals. City Council committed to “increasing the capacity and sustainability of winter festivals.” As a result of these efforts Edmonton now has festivals almost every if not every weekend right through winter and it has cemented its reputation as a great festival city.

Henderson gave attendees three pieces of advice that I think are very relevant for Yellowknife. First, the decision to sign on to an initiative like WinterCities has to be made at the grass roots level. You can’t impose it on your business community or it won’t work. Secondly, you have to understand the context of your own climate. You shouldn’t simply adopt ideas just because they come from other Winter Cities. Thirdly, fixing potholes doesn’t make people fall in love with a City. It’s something Cities must do well, but it’s the fun, vibrant, whimsical events and spaces that attract people to a city or neighbourhood and keep them there.

Monday, 10:30AM

Modest Investments Leverage Big Gains: Facade and Other Incentive Programs; Presenters: Lara Pinchbeck, Edmonton and Ken Kelly, Victoria.

Lara discussed Edmonton’s Facade Improvement Program and the Development Incentive Program

Ken Discussed Winnipeg’s Building Rehabilitation Grant (no longer in existence) and Art-Space Building and Victoria’s Gull Deterrent Grants, Illuminate Downtown Grants and Enhance Downtown Grants.

My main takeaway from this session was that many City Governments and BIAs have accomplished great things through the creative use of grants. We have a lot to learn in this area.

Monday, 1:30PM

Business Recruitment and Retention Part 2, Presenter: Michael J. Berne

Michael gave a great presentation, albeit a somewhat depressing one for a Yellowknifer. It was a reality check when it comes to setting expectations for the role of “big retail” in our downtown revitalization. Here are some of his key points:

• Big retailers don’t have a sentimental attachment to your downtown

2 • A retailers willingness to deviate from their “prototype stores” is directly related to their potential for profit [They may come up with flexible floorpans for Robson Street, but this is unlikely for a small city like Yellowknife.]

• Occupancy costs (rent, utilities, taxes, O&M, etc) should not exceed 10% of sales revenue for the average healthy business. It should be even lower for restaurants (5% to 7%) but can be higher for high priced products like jewellery (15%). A business that is not adhering to this rules of thumb will not last.

• One way to determine the sales being generated in your downtown [which is important from a “measure what matters” perspective] is to figure out the rental rates and the square footage and then use the occupancy cost formulas to arrive at total sales revenue.

• Most retail chains act as risk averse bureaucracies. That’s why the pioneer businesses in an area that is being revitalized are usually independently owned, not chains.

• If you have a chain that has failed in your downtown, the other chains will find out about it and will stay away until they see other businesses succeed. It’s a major black eye and takes years to overcome.

• Food and beverage usually catalyzes revitalization

• Usually “retail follows rooftops.” This means you have to increase population in an area before retailers will start opening up new locations.

• Having said that, certain types of pioneer businesses can draw residents (rooftops can follow retailers). Coffee shops are one example

• “Chain-lets” are good targets for BIA business recruitment.

• Build connections between hotels and the BIA. Concierges are a very important resources and tools. You have to get your businesses on their radar and drive customers to your members.

• It is important to introduce a new narrative about where your BIA is going. (the City can help by keeping stats). Tell a “turnaround” story.

• Funding and leverage are important tools: build-out grants, forgivable loans, expedited permitting for new buildings, etc.

• If your existing merchants are not successful, your recruiting efforts will not amount to much.

Tuesday, 9AM

General Session/Panel - When Disaster Strikes: Fail to Prepare, Prepare to Fail

Three panel members recounted their experiences with the Calgary flooding, Vancouver riots and Halifax storms. They were focused on the role of BIAs during these disasters. Although it

3 was very interesting I didn’t find this session particularly useful for Yellowknife given that we don’t have a BIA.

Tuesday, 10:30AM

Special Events on Steroids: When Special Events Aren’t Worth it - Or Are They? Presenters: Mark Garner (Toronto) and Kourtny Garrett (Dallas).

This was a fascinating session. The basic premise was that “go big or go home” is an outdated idea. Multiple small events can have a bigger impact that one large one, especially in terms of creating an ongoing scene that will attract residents. It can be enough to have a cart full of library books available every Tuesday in an outdoor park to create a “scene”, as long as it is bolstered by something else on Thursday and then again on Friday. And when it comes to coming up with ideas, Mark Garner suggested BIAs focus on “ROI” (Rip Off and Implement). There are lots of great ideas out there. Steal them. Other BIAs don’t care and in fact will probably help you organize things like culinary festivals, laneway party’s, “wine in the park”, “buskerfests”, exercise classes, mini-golf in parking spaces, pop-up patios, downtown petting zoo, etc.

Kourtny shared some interesting stories from Dallas. In Dallas they asked the questions “who lives downtown, how can we get them together, and what do we need to do to retain them?” She also suggested that these downtown dwellers and city residents ask themselves “who am I waiting for to fix these problems?” It is these people who must create the “content.”

Interestingly, it’s the BIA in Dallas that accepts the liability for all of these little events. Various and random groups organize them, but they aren’t required to carry their own insurance.

Two excellent resources she mentioned were the book Tactical Urbanism and the video Living Plaza Dallas.

Tuesday, 1:30

If it Matters, Measure it: Research Initiatives You Need to Employ to Survive; Presenters: Annie MacInnes, Ivy Haisell and Gemma Noble

I attended a similar session in 2014. Presenters emphasized the importance of BIA directors measuring not only what happens in their areas, but what they do throughout the day.

This was an interesting session, but it would have been far more useful to a BIA member or executive director than a city councillor from a city with no BIAs.

Tuesday, 3:15

4 A Downtown Experience Plan: Think Big, Dream Big, Plan Big. Presenters: Mark Garner, David Diaz, Jim Yanchula

This session was a big eye opener for me. London, Ontario and Raleigh, South Carolina could not have achieved their level of success with out strong overarching downtown strategies produced by their municipal governments; and City administrators and Councillors that saw these plans through to full implementation.

Yellowknife had an overarching plan in 2002, the Downtown Plan. About eight years after this report was produced Council deemed the Plan to have outlived its usefulness. Recommendations were deemed to have been sufficiently implemented. There was also, I believe, a sense that the Smart Growth Plan would take up the cause of downtown revitalization. But in my opinion,the Smart Growth Plan had very little to say about downtown revitalization. And as we can now see, we have not made the kind of progress the Downtown Plan envisioned.

I believe we should take the time to review the Downtown Plan and it’s recommendations. We should then take an honest look at our downtown, and if we conclude that revitalization has not been accomplished, we should commit to developing a new overarching plan to guide us towards downtown revitalization.

Wednesday, 9AM

Breakfast meeting with Ellie Sasseville, E.D. of the Kingsway BRZ, and Stuart Kuerig, BRZ liaison with the City of Edmonton (both came to Yellowknife a couple of weeks following the conference and gave presentations regarding the possible benefits of establishing a downtown BIA)

Wednesday, 11AM

Money Make Events Go Round: New Approaches to Sponsorship; Presenters: Darcy Vermeulen and Taylor Raths.

Taylor Raths manages Yonge-Dundas Square in Toronto, which is not truly a BIA, but nonetheless his presentation did give me some insights into how a Yellowknife BIA could attract event sponsors. Interestingly, the City of Toronto passed a bylaw that allows the Square managers to create and enforce bylaws of their own. For example, they do not allow sermonizing by street preachers and their security personnel are entitled to physically remove them when they ignore the bylaw. They are also permitted to enforce a zero tolerance policy towards public intoxication and drinking in the Square. These bylaws are important because the Square’s event sponsors need to know that the Square managers have complete control over activities in the square and can ensure a family friendly atmosphere. It was also interesting to hear about their approach to approving sponsored events. They would not allow a sponsor, say a coffee shop for example, to simply show up and hand out cups of coffee to the public. But they would allow such a company host a themed event, with activities that

5 the public can participate in, while they hand out coffee to the public. The focus has to be on creating an energized and interesting atmosphere.

Darcy Vermeulen manages a very busy BIA in Vancouver and his presentation was not so much about attracting sponsors as it was about the BIA acting as a sponsor and funding events. Among other insights he emphasized the importance of only supporting events that take place entirely within the BIA area. Events that cross over into other areas do not provide he same benefits to members.

Both presenters spoke a lot about a BIA’s role as event facilitator or concierge. It is critical to make sure that events within the BIA are conducted in such a manner that they will be successful and reflect well upon the BIA. In order for this to happen, the BIA should have policies on everything from garbage management to security to placement of portable washrooms. And where policies are not required, the sharing of knowledge can achieve the same results. Event organizers should not all have to be experts on hosting events. The BIA staff are the experts. By acting in this capacity they make it easier for small groups to organize small but beneficial events. And these small events can sometimes grow into large events.

Conclusion

This year’s conference was incredibly informative - not only the sessions but discussions with BIA members and managers as well - but I did find myself questioning whether or not I’m the right person to be attending these events. After two years I’m well aware of the potential benefits of establishing BIA’s in Yellowknife. But as a City Councillor, I can’t spearhead the establishment of a BIA. The impetus has to come from the business community itself or a BIA will never get off the ground. We need champions of the business community to attend these conferences if we are to build support for a BIA. Therefore I won’t be attending next year’s conference unless a way can be found to include representatives of the business community as well.

I will also be suggesting to the 2016 conference organizers that they create opportunities for representatives from smaller cities to learn from each other and perhaps from presenters as well. Like many conferences of this nature, the sessions were geared mostly towards larger cities. There is only so much Yellowknife can learn from observing Robson and Yonge Streets.

As a final note, I thought the conference organizers did an amazing job. I didn’t participate in the mobile sessions as I find more value in the breakout discussions that tend to be scheduled at the same time, but I heard very good feedback from those who attended those sessions. Edmonton is a city that is undertaking fascinating initiatives - both at the BRZ and Municipal Government levels - and there is a lot we can learn from working with them.

Adrian Bell,

Yellowknife City Councillor.

MEMORANDUM TO COMMITTEE

COMMITTEE: Municipal Services

DATE: July 27, 2015

DEPARTMENT: Administration

ISSUE: Whether to adopt the 2015 City of Yellowknife Community Government Indicator Report.

RECOMMENDATION: That Council adopt the 2015 City of Yellowknife Community Government Indicator Report for presentation to the GNWT Department of Municipal and Community Affairs as part of the NWT Community Government Accountability Framework.

BACKGROUND: The GNWT Department of Municipal and Community Affairs (MACA) requires NWT communities to complete and adopt, by resolution, a Community Government Indicator Report as part of their Accountability Framework for Community Governments.

The NWT Community Government Accountability Framework defines a way to document and report on the provision of municipal governance, programs and services and provides MACA with a mechanism to monitor the performance of individual communities and to report on the overall performance of community governments in the delivery of municipal programs and services across the NWT.

The Accountability Framework has been designed to reflect the core areas of municipal responsibility that are described in legislation and through agreements. These core responsibilities are:  Good governance;  Comprehensive planning;  Sound financial management and administration; and  Safe, healthy and vibrant communities.

For each of the core areas of responsibility, The Accountability Framework lists several key indicators which will be used to assess the community government and designated authority performance.

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COUNCIL POLICY / RESOLUTION OR GOAL: Council Goal #1 Building a Sustainable Future. Council Objective #1(b) Continue to Have a Sustainable and Practical Approach to Infrastructure Deficit Reduction. Council Objective #2(e) Maintain and Enhance Core Services and Adopt to Changing Needs.

APPLICABLE LEGISLATION, BY‐LAWS, STUDIES, PLANS: Cities, Towns & Villages Act

CONSIDERATIONS: Legislation The Cities, Towns and Villages Act grants spheres of jurisdiction to municipal governments for the regulation of activities within its municipal boundary and also sets out requirements for the financial management of the municipality. MACA monitors municipal governments to ensure their mandate is fulfilled and core responsibilities are well taken care of.

ALTERNATIVES TO RECOMMENDATION: No viable alternative has been identified.

RATIONALE: Adoption of the 2015 City of Yellowknife Community Government List of Indicators will help MACA assess the City’s performance with regard to its core responsibilities and assist the City with its Accountability Framework reporting to MACA.

ATTACHMENTS: The 2015 City of Yellowknife Community Government Indicator Report. (DM #435230)

Prepared: July 14, 2015; DMG

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MEMORANDUM TO COMMITTEE

COMMITTEE: Municipal Services Committee

DATE: July 27, 2015

DEPARTMENT: Administration

ISSUE: Whether to appoint Mr. Rob Lok as a Development Officer for the City of Yellowknife.

RECOMMENDATION: That:

1. Pursuant to s. 2.2 of Zoning By‐law No. 4404, as amended, Mr. Rob Lok be appointed as a Development Officer for the City of Yellowknife; and

2. The term of appointment shall expire upon termination of employment with the City of Yellowknife.

BACKGROUND: Mr. Rob Lok has been hired as a Development Officer for the City of Yellowknife. Zoning By‐law No. 4404, as amended, s. 2.2 requires that persons who act as Development Officers be appointed by resolution of Council.

COUNCIL POLICY / RESOLUTION OR GOAL: Council Action 1.10 Review Land Administration By‐law (including Land Fund). Council Action 1.12 General Plan Overview and Analysis. Council Objective 2(d) Promote a Range of Commercial, Residential and Institutional Development and Revitalization Opportunities. Council Action 2.4 Develop an implementation plan for Downtown Revitalization. Council Action 4.4 Measure and Improve Employee Retention. Council Action 4.13 Develop a Customer Service Model of Excellence.

MUNICIPAL SERVICES COMMITTEE Page 1 July 27, 2015 DM#434716‐v1 APPLICABLE LEGISLATION, BY‐LAWS, STUDIES, PLANS: Community Planning and Development Act; and Zoning By‐law No. 4404, as amended.

CONSIDERATIONS: Legislation Pursuant to the Zoning By‐law No. 4404, as amended, Development Officers must be appointed by resolution of Council.

Public Service The timely appointment of Development Officers helps ensure that proper levels of staffing and resources are achieved.

ALTERNATIVES TO RECOMMENDATION: No viable alternative has been identified.

RATIONALE: The timely appointment of Development Officers helps ensure that proper levels of staffing and resources are achieved.

ATTACHMENTS: N/A

Prepared: July 17, 2015; DMG

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MEMORANDUM TO COMMITTEE

COMMITTEE: Municipal Services

DATE: July 27, 2015

DEPARTMENT: Public Safety

ISSUE: Whether to appoint Nicholas Michels and Lisa Briand as a By‐law Officer II’s for the City of Yellowknife.

RECOMMENDATION: That:

1. Pursuant to s. 137 of the Cities, Towns and Villages Act, S.N.W.T. 2003, c.22, Nicholas Michels be appointed as a By‐law Officer II for the City of Yellowknife and assume the rank of Constable;

2. Pursuant to s. 137 of the Cities, Towns and Villages Act, S.N.W.T. 2003, c.22, Lisa Briand be appointed as a By‐law Officer II for the City of Yellowknife and assume the rank of Constable;

3. The terms of appointment shall expire upon termination of employment with the City of Yellowknife as a By‐law Officer.

BACKGROUND: Mr. Trevor Absolon and Mr. Roger Adolf have resigned from the City of Yellowknife as a By‐law Officer IIs and Mr. Nicholas Michels and Ms. Lisa Briand have been promoted within to replace them. The Cities, Towns and Villages Act states that Council may appoint By‐law Officers to enforce any or all of its by‐laws.

COUNCIL POLICY / RESOLUTION OR GOAL: The appointment of By‐law Officers for the City of Yellowknife coincides with direction from Council by ensuring the fair and consistent enforcement of City By‐laws for all City residents.

APPLICABLE LEGISLATION, BY‐LAWS, STUDIES, PLANS: Cities, Towns and Villages Act

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CONSIDERATIONS: Legislation Pursuant to the Cities, Towns and Villages Act, By‐law Officers must be appointed by Council.

Public Safety The timely appointment of By‐law Officers helps ensure that proper levels of staffing and enforcement are achieved.

ALTERNATIVES TO RECOMMENDATION: No viable alternative has been identified.

RATIONALE: The timely appointment of By‐law Officers helps ensure that proper levels of staffing and enforcement are achieved.

ATTACHMENTS: None.

Prepared: July 17, 2015 DMG Revised:

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