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Open Space Commission FLAGSTAFF METROPOLITAN PLANNING ORGANIZATION CITY OF FLAGSTAFF COCONINO COUNTY ARIZONA DOT 211 West Aspen Avenue Flagstaff, Arizona 86001 Phone: (928) 213-2651 www.flagstaffmpo.org [email protected] Amended AGENDA Executive Board 8:00 a.m. to 10:00 a.m., Wednesday, September 25, 2013 _____________________________________________________________ County Supervisors Offices, 2nd Floor Conference Room 219 E. Cherry Avenue, Flagstaff, AZ 86001 Regular meetings and work sessions are open to the public. Persons with a disability may request a reasonable accommodation by contacting the City of Flagstaff City Clerk’s Office at 928-779-7607. The FMPO complies with Title VI of the Civil Rights Act of 1964 to involve and assist underrepresented and underserved populations (age, gender, color, income status, race, national origin and LEP – Limited English Proficiency.) Requests should be made by contacting the FMPO at 928-213-2651 as early as possible to allow time to arrange the accommodation. A quorum of the TAC may be present. CALL TO ORDER EXECUTIVE BOARD MEMBERS Matt Ryan, Chair Hank Rogers Coral Evans, Vice Chair Mark Woodson Mandy Metzger Jeff Oravits Art Babbott FMPO STAFF David Wessel, FMPO Manager Martin Ince, Multimodal Planner Sydney Francis, Administrative Specialist I. PRELIMINARY GENERAL BUSINESS A. PUBLIC COMMENT (At this time, any member of the public may address the Board on any subject within their jurisdiction that is not scheduled before the Board on that day. Due to Open Meeting Laws, the Board cannot discuss or act on items presented during this portion of the agenda. To address the Board on an item that is on the agenda, please wait for the Chair to call for Public Comment at the time the item is heard.) B. ANNOUNCEMENTS (Reconsiderations, Changes to the Agenda, and other Preliminary Announcements) C. APPROVAL of MINUTES. (pages 4-9) Special Meeting June 12, 2013 Meeting July 3, 2013 D. ROTATION OF OFFICERS The State will assume the chairmanship and the City the Vice Chair. RECOMMENDED ACTION(S): Discussion and Possible Action II. OLD BUSINESS (Continued, postponed, and tabled items.) 1. Legislative and Regulatory Update and Review (pages 11 & 44-45) FMPO Staff: David Wessel, FMPO Manager REQUESTED ACTION: Discussion and possible action Staff seeks Board direction as needed. Board may wish to discuss positions of federal reauthorization issues with a set policy and/or to support indexing in the short term. Staff will report on state legislation with an update from RTAC. RECOMMENDED ACTION: Discussion and Possible Action 2. I-11 Feasibility Study Update (page 12) FMPO Staff: David Wessel, FMPO Manager REQUESTED ACTION: Discussion Only Staff will continue to seek more specific information on impacts to the Flagstaff region. RECOMMENDED ACTION: table this item III. NEW BUSINESS (Continued, postponed, and tabled items.) 3. Transportation Improvement Program Amendments (pages 13-15) FMPO Staff: David Wessel, Manager REQUESTED ACTION: Discussion and Possible Action Staff will present several amendments related to the Surface Transportation, Highway Safety and Transit programs submitted by staff to ADOT to address apportionment and obligation authority balances, project loans, changes in project cost estimates, and review fees. The projects themselves are unchanged. RECOMMENDED ACTION: Adopt the amendments & ratification 4. FY 2014 Unified Planning Work Program Amendments (page 16) FMPO Staff: David Wessel, Manager REQUESTED ACTION: Discussion and Possible Action Staff will present changes to the funding sources within the UPWP to reflect unspent balances in the FTA 5303 program and unfunded projects identified in the work program. More specifically, staff recommends funding the bulk of the $100,000 Milton Road study with the 5303 funds ($78,000) and shifting the STP funds to the Access Management Policy ($25,000) effort and the Regional Freight effort ($35,000). RECOMMENDED ACTION: Recommend the amended work program 5. Appointment of FMPO Multimodal Planner as designated alternate to NAIPTA Transit Advisory Committee (page 17) FMPO Staff: David Wessel, Manager REQUESTED ACTION: Discussion and Possible Action The FMPO Manager now serves on the NAIPTA TAC. NAIPTA requests that all TAC members have an alternate designated by the governing body. RECOMMENDED ACTION: Designate NAIPTA TAC alternate 6. Fall Retreat Planning (page 18) FMPO Staff: David Wessel, Manager REQUESTED ACTION: Discussion and Possible Action The FMPO Fall Retreat is tentatively planned for the morning of October 30, 2013 at the Ft. Tuthill Mess Hall Meeting Room. Possible topics: Regional Transportation Plan content. Long Range Funding. MAP-21 Reauthorization. Strategic Planning. RECOMMENDED ACTION: Staff Direction 7. Resolution: Border Zone (pages 19-20 & 22-38) FMPO Staff: David Wessel, Manager REQUESTED ACTION: Discussion and Possible Action Staff will present a resolution in support of expanding the Border Zone in Arizona from the current 75 miles to cover the entire state. The resolution is being considered by all Councils of Government and Metropolitan Planning Organizations in the state. RECOMMENDED ACTION: Adopt the Board Zone resolution 8. FMPO Working Calendar (page 21) FMPO Staff: David Wessel, FMPO Manager REQUESTED ACTION: Discussion only The agenda on the next meeting will include the work program, transportation improvement program process and legislative update. If possible, updates on I-11 and freight will be made. RECOMMENDED ACTION: Discussion only IV. CONCLUDING GENERAL BUSINESS A. REPORTS 1) Technical Advisory Committee (pages 39-41) 2) Staff Report (pages 42-43) B. ANNOUNCEMENTS (Informal Announcements, Future Agenda Items, and Next Meeting Date) TAC October 3, 2013 Coconino County Human Resources Bldg Executive Board Retreat, October 30, 2013, 8 am to 12 pm Coconino County Supervisors Offices ADJOURNMENT CERTIFICATION OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on ,at a.m./p.m. in accordance with the statement filed by the Recording Secretary with the City Clerk. Dated this day of , 2013. FLAGSTAFF METROPOLITAN PLANNING ORGANIZATION CITY OF FLAGSTAFF COCONINO COUNTY ARIZONA DOT 211 West Aspen Avenue Flagstaff, Arizona 86001 Phone: (928) 213-2651 www.flagstaffmpo.org [email protected] Draft Minutes Executive Board 5:00 p.m. to 5:30 p.m., Wednesday, June 12, 2013 _____________________________________________________________ County Supervisors Offices, 2nd Floor Conference Room 219 E. Cherry Avenue, Flagstaff, AZ 86001 Regular meetings and work sessions are open to the public. Persons with a disability may request a reasonable accommodation by contacting the City of Flagstaff City Clerk’s Office at 928-779-7607. The FMPO complies with Title VI of the Civil Rights Act of 1964 to involve and assist underrepresented and underserved populations (age, gender, color, income status, race, national origin and LEP – Limited English Proficiency.) Requests should be made by contacting the FMPO at 928-213-2651 as early as possible to allow time to arrange the accommodation. A quorum of the TAC may be present.. Chair Ryan called the Meeting to Order: 5:04 pm Present: EXECUTIVE BOARD MEMBERS Matt Ryan, Chair, Coconino County Supervisor Mark Woodson, Flagstaff City Councilmember Art Babbott, Coconino County Supervisor (designated alternate for Mandy Metzger) Floyd Roehrich, ADOT (designated alternate for Hank Rogers)-- telephonic FMPO STAFF David Wessel, FMPO Manager Sydney Francis, FMPO Administrative Specialist I. PRELIMINARY GENERAL BUSINESS A. PUBLIC COMMENT None B. ANNOUNCEMENTS None C. APPROVAL of MINUTES. Not applicable II. OLD BUSINESS (Continued, postponed, and tabled items.) None 4 III. NEW BUSINESS 2. FY 2013-2017 Transportation Improvement Program Amendments Mr. Wessel presented a brief discussion on projects and studies in which to place approximately $71,000 to address a late-breaking correction to funding estimates by ADOT for the FY 13-17 TIP. The TAC recommended $51,000 of additional funding to the NAIPTA bus stops and $20,000 to the Regional Transportation Plan (RTP) update to assist with model improvements. A secondary amendment was needed to address HSIP funding corrections, as the apportioned amount is $816,000, but $779,000 is what can actually be spent (obligational authority). Mr. Woodson asked about other options for the use of the $71,000 for FY13. Mr. Wessel replied that for FY13 the additional funds could go to studies, such as the RTP and the Operations and Maintenance study, because these funds need to be obligated very quickly due to the fiscal year. Another alternative includes the reinstatement of Adaptive Control Signal Technology (ACST) project, because it can be built easily. However, the City is taking on the ACST project. Mr. Woodson moved to approve the following amendments to the FY13-17 TIP: flexing $51,000 to NAIPTA to build bus shelters in FY13; allocate $20,000 to the Regional Transportation Plan for a model update in FY13; and modify the HSIP figures to reflect current and correct obligation authority for FY13. Mr. Babbott seconded the motion. All were in favor of the amendments to the FY13-17 TIP. IV. CONCLUDING GENERAL BUSINESS 1. REPORTS 1) Staff Report None 2. ANNOUNCEMENTS None ADJOURNMENT Chair Ryan adjourned meeting at 5:14 pm. 5 FLAGSTAFF METROPOLITAN PLANNING ORGANIZATION CITY OF FLAGSTAFF COCONINO COUNTY ARIZONA DOT 211 West Aspen Avenue Flagstaff, Arizona 86001 Phone: (928) 213-2651 www.flagstaffmpo.org
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