North Local Development Framework

Statement of Community Involvement Submission Draft

November 2006

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 1

Contents

Abbreviations Used in this Document 4 1 Introduction 5

Part A: Consulting on Development Planning 2 A New Planning System: Local Development Frameworks (LDFs) 8 3 Links with Other Plans and Policies 10 4 Who We Will Consult 11 5 How We Will Consult 13 6 Local Development Documents (LDDs) and Sustainability 16 Appraisal (SA): When We Will Consult

Part B: Consulting on Planning Applications 7 Introduction 26 8 The Application Process 26 9 Consultation During the Application Process 28 10 Other Types of Application 35 11 Alleged Breaches of Planning Control 36 12 Data Protection and Copyright 37

Part C: Monitoring 13 Review and Monitoring of the SCI 39

Appendices 1 Local Development Frameworks 2 Specific Consultation Bodies 3 General Consultation Bodies / Other Consultees 4 Equality Impact Assessment 5 Determination of a Planning Application 6 Relevant Planning Considerations 7 Occasions where the Council is under a Statutory Duty to publicise applications 8 Neighbour Notification Guide

If you require further assistance, or information in another language, large type, Braille or audio tape format, please contact the Forward Planning Team:

North Warwickshire Borough Council, PO Box 6, The Council House, South Street, , Warwickshire, CV9 1BG Tel: 01827 719499/250 E-mail: [email protected]

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Preface

Stages in the Preparation of a Statement of Community Involvement for North Warwickshire

Information gathering

Consultation on Initial SCI Questionnaire

Production of draft SCI document

Consultation on draft SCI June / July 2006

Preparation and submission of SCI November 2006

Representations on submitted SCI WE ARE HERE

Independent Examination February 2007

Binding Report April 2007

Adoption Summer 2007

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Abbreviations Used in this Document

AMR Annual Monitoring Report

DPD Development Plan Document

LDD Local Development Document

LDF Local Development Framework

LDS Local Development Scheme

PPS Planning Policy Statement

RSS Regional Spatial Strategy

SA Sustainability Appraisal

SCI Statement of Community Involvement

SPD Supplementary Planning Document

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1 Introduction

1.1 The Government attaches great reaches independent examination, importance to community issues are clearly understood. involvement in the planning process. They seek more active 1.3 This document sets out the way in involvement of communities, which North Warwickshire stakeholders and commercial Borough Council will involve interests as early as possible in communities, stakeholders and the planning system, so called commercial interests in drawing ‘front-loading’1. For North up its Local Development Warwickshire Borough Council, it Documents and determining is important that the communities planning applications. of North Warwickshire have sufficient opportunities to enable The Borough of North Warwickshire them to effectively express their views on local development that 1.4 North Warwickshire is the most affects them. northern Borough within the County of Warwickshire, situated 1.2 Getting communities involved at in the very heart of and an early stage in the planning covering 110 square miles. Its system has benefits for both the neighbours include the urban Council and the community itself. areas of and Bedworth, It ensures that there is sufficient Tamworth, , Coventry time for all parties to be fully and Solihull, and the shire counties aware of any issues that there of and . may be, thus enabling negotiation Figure 1 below shows the location to take place so that problems or of the Borough within concerns are sorted out at the Warwickshire earliest opportunity. Therefore by the time that the document 1.5 The Borough is predominantly rural in nature, with over half of its area designated as Green Belt.

1 ODPM (2004) Creating Local Development Nearly 62,00 people live in the Frameworks: A Companion Guide to PPS12

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Borough (2001 Census), the population being dispersed between the small Market Towns

of Atherstone, Coleshill and

Polesworth and a number of

villages and smaller settlements,

many of which are former mining

communities.

Figure 1: Location of North Warwickshire within the County of Warwickshire

Source: Warwickshire County Council

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PART A: CONSULTING ON DEVELOPMENT PLANNING

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2 A New Planning System: Local Development Frameworks (LDFs)

2.1 The Planning and Compulsory Development Frameworks (LDFs). Purchase Act came into effect in The LDF is essentially the Local September 2004. The Act Plan divided up into different introduced a new planning documents with various system, which aims to increase supporting documents that can be public participation in planning, produced at different times. These whilst also creating a planning documents are introduced in more system that is flexible, quicker and detail in Appendix 1. The current more responsive to change. North Warwickshire Adopted Local Plan can be ‘saved’ (ie remain 2.2 The changes between the old and effective) for a period of 3 years new planning systems are from adoption. Any documents highlighted in Figure 2 below. produced under the Local Within the new planning system, Development Framework will Structure Plans and Regional supersede the relevant policies Planning Guidance are being and proposals contained within replaced by Regional Spatial the Local Plan. Strategies (RSSs). The Regional Spatial 2.4 The Statement of Community Strategy (formerly Regional Involvement forms an important Planning Guidance for the West part of the LDF, providing a clear Midlands) came into effect on the statement about how the Council commencement of the Planning will consult. and Compulsory Purchase Act 2004. It is produced at the 2.5 Public participation will be a very regional level by the Regional important factor in the production Planning Body, the West Midlands of Local Development Regional Assembly. Where there Frameworks. North Warwickshire is a conflict between policies in the Borough Council has produced a Structure Plan and RSS, the RSS Local Development Scheme will take precedence. (LDS)2 which sets out the work

2.3 Local Plans produced at district 2 The LDS is available from the Council’s level are being replaced with Local website www.northwarks.gov.uk or from the Council House. North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 8

programme that the Council will Please refer to the LDS for further follow over the next three years in information. producing the LDF for North Warwickshire. It also sets out further information regarding the new planning system. This is updated on a regular basis.

Figure 2: Changes between the old and new planning systems

Old Planning New Planning System System

Planning Policy Planning Policy National Level Policy Guidance (PPGs) Statements (PPSs)

Regional Planning West Midlands Regional Level Policy Guidance for the Regional Spatial West Midlands Strategy

Warwickshire Sub-Regional Level Policy Structure Plan

North North Warwickshire Warwickshire Local Level Policy Local Plan Local Development Framework

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3 Links with other Plans and Policies

3.1 It is vital that the Local theme areas of the Sustainable Development Framework process Community Plan, ensure delivery ties in with other plans and of actions set out in the Plan and policies produced by the Council, help to broaden community not only to ensure effective participation. The theme groups delivery, but also to ensure that are: consultation on different documents is undertaken in • Children, Young People and tandem where appropriate, to limit Their Families the chances of consultation • Community Life fatigue. • Education and Lifelong Learning 3.2 The North Warwickshire • Environment Sustainable Community Plan will • Health & Wellbeing have a particular influence on the • Local Economy LDF. There are many elements of • Safer Communities the Sustainable Community Plan that have land-use or spatial 3.4 The Local Development planning implications. The Local Framework will be written to reflect Development Framework will be and work alongside the objectives the mechanism by which these of the different themes of the elements of the Community Plan Sustainable Community Plan. The will be implemented. Council will work with the North Warwickshire Community 3.3 The North Warwickshire Partnership using presentations Community Partnership are to the Board, discussions with responsible for production and individual theme groups and joint delivery of the Sustainable consultation processes wherever Community Plan. The possible. Partnership has seven theme groups which develop different

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4 Who we will consult

4.1 The Town and Country Planning will comprise all of the (Local Development) (England) Consultation Bodies and also Regulations 2004 sets out individual members of the public minimum standards which the who wish to be kept informed of Council must meet in undertaking and be involved in development of public consultation for its Local the LDF for North Warwickshire. Development Framework, The Council will also ensure that including a list of consultees the general public are consulted (known as ‘specific consultation through a variety of consultation bodies’) who must be consulted methods which are introduced in where it is considered that the section 5 of this document. matter in hand affects them. Appendix 2 highlights the specific Hard to reach groups consultation bodies for North Warwickshire. 4.4 Different sections of the Community, particularly minorities 4.2 In addition to the specific may have needs or views that are consultation bodies, Regulations different from those of the majority require the Council to consult on a and if they are not consulted wider basis. The Council will effectively these needs or views consult with the General may remain invisible. The Council Consultation Bodies in Appendix 3 recognises that there are certain where it is considered that the groups that are under represented matter in hand affects them. The or not represented at all. The appendices attached to this Council wants to ensure that all document do not form part of the equalities groups are not excluded Statement of Community from public consultation exercises Involvement and therefore they that it carries out. Equalities can be regularly updated. This groups can include: will allow for new consultees to be added at any stage. • Women • Minority ethnic communities 4.3 To assist this, the Council will compile a LDF mailing list which

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• Gypsies / travellers (some • Methods used (for example by people do not have a relying on methods which use permanent address) IT or which focus only on • Disabled people written communication; • People with specific health • Physical barriers (for example issues the inaccessibility of venues or • Lesbian gay bisexual and the lack of facilities at events); transgender (LGBT) groups • Attitudinal barriers (the ways in • Young people which staff approach or • Older people respond to groups and • Those in specific areas (some individuals and the groups are geographically assumptions they make); isolated) • Financial (having the • Religious / faith groups resources to undertake • Those on low incomes effective consultation); • Some people are out at work • Cultural (for example using for all or part of the day inappropriate facilities or • Some people such as working language). single parents have less spare time than others 4.6 The precise methods by which the • Rural Communities Council will engage equalities groups will be developed in 4.5 The Council will ensure that partnership with the Council’s consultation activities are as equalities officer. In this way accessible as possible for those equalities groups will be groups and individuals who may individually reached through have an interest in the consultation consideration of what method is process. The way in which most appropriate to them rather consultation is carried out, than a blanket approach being set conceived, arranged and out in this document. undertaken can create or remove barriers to participation. These 4.7 The Council is committed to barriers could include: promoting equality and to considering equality issues in all aspects of consultation to ensure

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that it’s services are available for an equalities group. The results of all. Officers have undertaken an the equalities impact assessment equalities impact assessment on can be seen in Appendix 4. The the SCI document. This Council will continue to work with assessment is a way of existing groups / individuals and systematically assessing the build on the links that already effects that the SCI will have on exist.

5 How we will consult

5.1 There are a number of consultation methods that can be used to effectively engage the public. It is important that the Council considers which methods are most appropriate for each stage of production of a document. This section sets out the methods of consultation that the Council will employ when preparing its LDDs.

A Information at the Council House Local Development Documents and their supporting documentation will be made available at Planning Reception at the Council House in Atherstone between the hours of 8.50am and 5.15pm, Monday to Friday. Forward Planning Officers will be available to give information and advice in person at the Council House, Atherstone through an appointment system. They can also be contacted by phone on 01827 719250 / 451 / 499 or by e-mail on [email protected].

B Council Website Local Development Documents and their supporting documentation will be available to view on the Forward Planning pages of the Council’s website at http://www.northwarks.gov.uk/forwardplanning. This will also include information on how and where the public can get involved in the process.

C Local Newspapers Information regarding consultation on Local Development Documents will be placed in local newspapers, including information on how and when the public can get involved. This includes public notices and adverts.

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D Letters / E-mails Letters will be sent out to relevant bodies and individuals on the Local Development Framework Mailing List (or e-mails where the consultee has requested that method of contact) to keep them up-to-date with the progress of the LDDs, including informing them on how they can get involved.

E Libraries Local Development Documents and their supporting documentation will be made available at libraries in the Borough, alongside information on how and when the public can get involved in the process.

F Parish Newsletters Information on Local Development Documents and any consultation that is being carried out will be sent to editors of local parish newsletters should they wish to publish it.

G North Talk Articles will be placed in the Councils twice yearly newsletter which is delivered to all residents of the Borough. Publication of articles will depend on publishing dates of North Talk.

H Leaflets and Posters Leaflets and / or posters will be distributed around the Borough, giving information on key milestones in the production of LDDs and how and when the public can get involved in the process.

I Presentations Presentations by a member of the Forward Planning team will be carried out at meetings such as Parish Council meetings, Area Forum meetings etc as and when required.

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J Roadshows / Exhibitions / Displays/ Interactive Workshops Members of the Forward Planning Team will visit locations around the Borough to hold events so that the community can get involved with the process and meet with officers face to face to discuss proposals.

K Planning for Real Planning for Real is a consultation method which makes use of interactive maps to engage the public. This method of consultation will only take place where appropriate and subject to resources.

5.2 Whilst the Council will use the same broad consultation methods for most of its Local Development Documents, there will be occasions where more in-depth methods of consultation are required. However, more in-depth methods of consultation tend to be those which are most resource-intensive. It is important that the Council considers the resource implications of different consultation methods that can be applied.

5.3 Table 1 below identifies the resource implications of the different consultation methods that the Council will use.

Table 1: Consultation Methods Consultation Method Resource Implications A Information at the Council House LOW B Council Website LOW C Local Newspapers LOW D Letters MEDIUM E Libraries LOW F Parish Newsletters LOW G North Talk LOW / MEDIUM H Leaflets and Posters MEDIUM I Presentations MEDIUM / HIGH J Roadshows / Exhibitions / Displays/ HIGH Interactive Workshops K Planning for Real HIGH

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5.4 North Warwickshire is a relatively consultation with other small Council with limited departments and organisations will resources (both in terms of be carried out where possible. financial and staff resources) and The Council believes that the therefore it would be unrealistic to methods set out in this SCI are attempt to undertake a significant deliverable, realistic and will result amount of consultation on a wide in effective consultation. scale. For this reason joint

6. Local Development Documents (LDDs) and Sustainability Appraisal (SA): When We Will Consult

6.1 Local Development Documents Strategy and the Warwickshire (LDDs) are documents that Minerals and Waste Local contain the policies which will Development Frameworks which guide future development in North are produced by the West Warwickshire. There are two Midlands Regional Assembly and types of LDDs that the Council will Warwickshire County Council consult on: Development Plan respectively. Documents (DPDs) and Supplementary Planning 6.3 Supplementary Planning Documents (SPDs). Documents expand and provide further information on the policies 6.2 Development Plan Documents are contained within DPDs. Whilst spatial planning documents that they are important documents have to be subjected to they do not have Development independent examination. These Plan status. documents set out the planning policies relating to the 6.4 In writing its DPDs and SPDs the development and use of land in Council must consider the North Warwickshire. The DPDs contribution that those documents produced by the Council will form make to sustainable development. part of the statutory Development Sustainable Development is at the Plan for the area, alongside the core of the new planning system West Midlands Regional Spatial and effectively means

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“development that meets the needs of the present without compromising the ability of future generations to meet their own needs”3. As part of the new planning system all DPDs and SPDs must be subjected to Sustainability Appraisal, which must take into consideration the social, economic and environmental implications that the document could have, in order that decisions can be made which tie in with the objectives of sustainable development. Sustainability appraisals will be subject to consultation at the same time as consultation on the relevant DPDs and SPDs is undertaken.

6.5 The following sections provide further information on how and when the Council will consult on DPDs and SPDs.

6.6 The Council’s Local Development Scheme (LDS) sets out a timetable for the DPDs that the Council intends to produce over the next 3 years. Please refer to the Council’s LDS for further detailed information on the timetable for adoption of these documents.

3 World Commission on Environment and Development.

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Figure 3: Production of Development 6.7 Production of Development Plan Documents Plan Documents

(DPDs) EVIDENCE GATHERING

6.7.1 Consideration will now be given to how the PRE community can expect to be involved in the PRODUCTION

adoption of the Council’s DPDs. Planning PREPARE ISSUES AND Policy Statement 12 (PPS12) notes that there ALTERNATIVE OPTIONS IN CONSULTATION are 4 stages in the adoption of DPDs: Pre production, Production, Examination and Adoption. The process of adoption of DPDs is PUBLIC PARTICIPATION ON PREFERRED summarised in Figure 3. OPTIONS

Pre-production

Consultation at Pre-Production Stage REPRESENTATIONS ON PREFERRED OPTIONS No formal consultation periods, although the PRODUCTION Council may contact relevant groups and

organisations for information. PREPARATION OF SUBMISSION DPD 6.7.2 In this stage the Council must gather information, which will ensure that a robust and thorough evidence base is developed SUBMISSION OF DPD which will justify the Council’s DPDs. It is important that the Council gains a full appreciation of the Needs of North REPRESENTATIONS ON Warwickshire and considers any opportunities SUBMITTED DPD and constraints which are relevant.

INDEPENDENT

6.7.3 Provision of much of the information at this EXAMINATION stage will be from Warwickshire County Council and North Warwickshire Borough Council, therefore there will be no formal BINDING REPORT consultation at this stage. However, the EXAMINATION Council may need to contact other relevant

organisations and groups including the

specific consultation bodies in order to collect ADOPTION

further information depending on the subject of ADOPTION the DPD. North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 18

Production

Consultation at Production Stage: options and proposals’ documents • Ongoing consultation throughout this period alongside a sustainability appraisal • 6-week consultation period at report. These documents will then Issues and Options stage • 6-week consultation period at be subject to a formal 6-week Preferred Options stage period of consultation (‘pre-

submission consultation’). During 6.7.4 The Council will prepare issues this period the Council will consult and options papers on the relevant in accordance with Regulation 265 topics, using the evidence and employ the consultation gathered in the pre-production methods A-I as highlighted in stage. An initial sustainability Table 1, as well as those labelled appraisal will also be prepared in J-L where appropriate and subject tandem with these. It is essential to resources. Where the DPD that stakeholder and community involves site-specific allocations, involvement is undertaken at this the Council will undertake stage to ensure that the Council is neighbour notification similar to aware of all of the issues which that concerned with planning affect North Warwickshire and that applications (see Section 7). consultees gain an opportunity to

input into the process before 6.9 6.7.6 Those representations decisions are made. During this received during the consultation period, the Council will consult in period will be considered by the accordance with Regulation 254 Council, in accordance with and will make use of a variety of Regulation 276. Whilst these consultation methods. This will representations will not be taken include those methods labelled A-I forward for consideration during in Table 1, and those labelled J-L the independent examination, they where appropriate and subject to are nonetheless important in resources. assisting Council officers in

drafting the final version of the 6.7.5 Following on from the information document, which will be submitted received during consultation on the to the Secretary of State with a issues and options papers, the Council will produce ‘preferred 5 The Town and Country Planning (Local Development) (England) Regulations, 2004. 4 The Town and Country Planning (Local 6 The Town and Country Planning (Local Development) (England) Regulations, 2004. Development) (England) Regulations, 2004. North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 19

report highlighting the main issues periods and how they have been raised during the consultation addressed in the DPD

Examination Adoption

Consultation at Examination Stage: Consultation at Adoption Stage: • 6-week consultation period There is no consultation undertaken at this stage in the production of a DPD. The Council will make 6.7.7 Once the DPD has been amendments to the DPD in line with the Inspector’s recommendations submitted to the Secretary of before adopting the document. State for independent

examination, the Council will hold 6.7.9 Following the independent a formal 6-week consultation examination, the Inspector will period during which issue a binding report. As the representations from the public report is binding the Council are can be submitted. The Council required to make amendments to will publicise the period and invite the DPD in line with the report. representations in accordance There is no scope for further with Regulations 28 and 297 using community involvement at this the consultation methods A-I in stage. The Council will then be in Table 1. a position to formally adopt the

DPD. 6.7.8 An independent examination will

be carried out taking into account the representations submitted during the formal period of consultation. The Inspector will consider the ‘soundness’ of the document, taking into account whether the document has been prepared using a robust, credible evidence base and that community involvement in the preparation of the document has been suitable.

7 The Town and Country Planning (Local Development) (England) Regulations, 2004.

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6.8 Supplementary Planning Documents (SPDs) Figure 4: Production of Supplementary Planning Documents 6.8.1 As set out in the LDS, the Council will EVIDENCE GATHERING produce a number of SPDs. Please refer

to the Council’s LDS for further detailed PRE

information on the topic areas to be PRODUCTION

covered by these documents and the PREPARE DRAFT SPD timescales for their production.

6.8.2 The adoption process for SPDs is broadly

similar to that for DPDs although SPDs N PUBLIC PARTICIPATION ON DRAFT SPD are not subject to independent examination. They are however subject

to statutory procedures in terms of their PRODUCTIO

preparation and it is important that the process of drawing up SPDs is informed REPRESENTATIONS AND FINALISE SPD by community involvement and the

production of sustainability appraisal.

The process of adoption of SPDs is ADOPTION shown in Figure 4.

ADOPTION

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Pre-production time in accordance with Regulation 178, employing the Consultation at Pre-Production consultation methods A-I in Table Stage: 1. • No formal consultation periods, although the Council may contact relevant groups and organisations Adoption for information

Consultation at Adoption Stage: • There is no consultation 6.8.3 This stage involves evidence undertaken at this stage in the gathering to ensure that a robust production of an SPD evidence base is created.

Similarly to the process for DPDs, 6.8.5 The Council will consider the much of the information for SPDs representations received during will be collated from North the consultation period and can Warwickshire Borough Council or make changes to the SPD that are Warwickshire County Council. appropriate in light of the The Borough Council may need to representations. Furthermore the contact other relevant Council must prepare a report organisations and groups in order which highlights the main issues to collect further information, which were raised in the depending on the subject of the representations and how they SPD. have been addressed in the SPD. The Council will then formally Production adopt the SPD.

Consultation at Production Stage: • 4-6 week consultation period on draft version of SCI

6.8.4 The Council can then move on to production of a draft SPD. In this stage a draft version of the SPD is published and subsequently put out for public consultation for between 4 and 6 weeks alongside a sustainability appraisal report. The Council will consult the appropriate specific and general

consultation bodies during this 8 The Town and Country Planning (Local Development) (England) Regulations, 2004. North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 22

Consultation Methods

6.8.6 The different consultation methods point in the adoption process the which will be used by the Council community and other stakeholders in preparation of its DPDs and can expect these methods to be SPDs have already been used. introduced in Section 5 of the SCI. Table 2 below highlights at which

Table 2: The stages at which different consultation methods will be used. Consultation Method

tters Stage of

Consultation Type of Type of

Document

G: Talk North H: Leaflets and Posters I: Presentations* A: Information at the the A: at Information House Council Website B:Council D: Letters E:Libraries F: Parish Newsle / J: Roadshows Exhibitions / Displays/ Interactive Workshops* for Real* K:Planning C: Newspapers Local Issues and            Options DPDs Preferred            Options Submission        

Consultation on         SPDs Draft

*these methods will be used where appropriate and subject to resources.

Reporting Back

6.8.7 It is important that the community and other stakeholders are informed of how their comments are considered by the Council. As part of the process of preparing documents, the Council must prepare a consultation statement for each of its DPDs and SPDs (as noted in paragraphs 6.6.6 and 6.7.5). For Development Plan Documents, the report will be prepared before the DPD is submitted to the Secretary of State. For Supplementary Planning Documents, the report will be produced before the Council adopts the document. The statements will set out who was consulted, how they were North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 23

consulted and summarise the main issues brought up by the consultations, including how the Council has addressed those issues. Importantly the statement will show whether the Council has followed this SCI in undertaking its consultation. The consultation statements will be made available at the Council House, on the Council’s website and in libraries across the Borough.

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PART B:

CONSULTING ON PLANNING APPLICATIONS

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7 Introduction

7.1 The previous sections of this the opportunity to comment on document have highlighted how the development proposals. However, Council will involve the community this is often seen as being too and other stakeholders in the limited, and experience shows that preparation of its Local Development most Local Planning Authorities go Documents. However, more often beyond this level of notification. than not, the community’s, and However, any system for publicising particularly an individual’s planning applications cannot be involvement with the planning guaranteed, however extensive. process will be as a consequence of There needs to be a balance the submission of a planning between providing a reasonable application. opportunity for inviting public comment, considerations of speed of 7.2 The Government set out the decision and the cost of that minimum level of publicity that it publicity. expects is needed to enable the community and individuals to have

8. The Application Process

8.1 An illustration of the process by document ‘Checklist for Applicants which applications are determined is Submitting Planning Applications’ shown in Appendix 5. which is available on the Council’s website www.northwarks.gov.uk or 8.2 When an application for planning at Planning reception at the Council permission is submitted to the House. This document will be Council, it is checked to see that the updated with a guidance note taking correct information has been into account new Government submitted with the application. requirements. Details on the information that the Council requires to be submitted 8.3 If further information is needed in with an application is set out in the order for a planning officer to

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determine the application, it is put on enable either applicants or hold and the applicant or their agent representors (whether in support or is contacted. If the application opposition) to speak at the Council’s includes sufficient information, Planning and Development Board. consultation letters are sent out and There may be occasions where it is the application is passed on to the necessary for the Council to refer relevant case officer. planning applications to the Government Office for the West 8.4 The Case officer then considers Midlands, for example in the cases the application in accordance with of major departures from the the Development Plan, any other Development Plan. material consideration and any

representations that have been Pre-Application Discussions submitted through consultation. If

any amendments are made to the 8.6 There may be cases where an application then there may be a applicant wishes to have some need to re-advertise and consult discussion with planning officers again on the changes, although before submitting an application, this will depend on the changes and the Council encourages this that have been made to the process. The purpose of pre- scheme. application discussions is to

confirm whether the principle of 8.5 The determination of all planning development is acceptable and and related applications is delegated clarify the format, type and level of to the Council’s Planning and detail which is required for the Development Board, or delegated to Council to determine an the Assistant Director (Planning and application. Development). The Scheme of

Delegation is available on the 8.7 For minor developments (such as Councils’ website or direct from the householder developments) the Division’s reception area9. At the pre-application discussion may present time, the Council does not only be a letter from or informal telephone conversation with a 9 Scheme of Delegation to Assistant Director (Planning) in Respect of the Determination of planning officer. The planning Planning Applications, April 2003 officer will give their initial

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comments on the principle of the site area is one hectare or development and may also consult more. with officers in the planning policy division to gain their views. 8.9 It is likely that pre-application Householders are encouraged to discussions on a major discuss any ideas for development development will involve an with their neighbours. exchange of letters and discussion between the applicant and 8.8 Major developments are more planning officers. The extent of significant proposals and therefore this exchange will vary depending will involve more discussion at pre- on the size of the development. application level. A major Officers recommend that the application is one which involves applicant undertakes consultation either: at the pre-application stage in order to gain an appreciation of • Residential development how well the proposal is likely to comprising 10 or more be considered. dwellings or if the number of dwellings is unknown, the site area is 0.5 hectares or more; OR • Any other use where the floorspace proposed is 1,000 square metres or more or if the

9 Consultation During the Application Process

• Statutory Consultation 9.1 The points at which consultation is • Community Representation undertaken during the application • process is shown in Appendix 5. Neighbour notification Consultation / publicity given to Each will be looked at in turn below. planning and related applications can generally be divided into three 9.2 In all cases, only representations areas: that relate to relevant planning

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considerations will be taken into by Regulation10, and are set out account by the Council. Too often, below. comments received relate to considerations that are not planning • Birmingham International matters. These have to be given little Airport Ltd or no weight. A list of the most • British Waterways Board common considerations that are not • The Coal Authority planning matters is attached at • Civil Aviation Authority Appendix 6. • Department for Environment, Food and Rural Affairs 9.3 Representations made should be in • English Heritage writing so that there is no • English Nature misunderstanding as to the nature of • Environment Agency the content. All representations • Government Office for the received have to be placed on the West Midlands public file, and so any comments • Health and Safety Executive made “in confidence” cannot be • Highways Agency considered. Because the process • North Warwickshire Parish has to be transparent and open, Councils anonymous comments will not be • Royal Fine Arts Commission given great weight in the • Sport England assessment of applications. • Warwickshire County Council Petitions are often received. It is • West Midlands Regional important to give planning reasons Assembly for objections. Furthermore the determination of applications is 9.5 Not all of these bodies are consulted based on planning arguments, not on each application. Who to consult the number of signatories. The will vary with the nature of the Council will disregard any objection planning application, its location and containing racial abuse or views. the requirements of the Regulations. All of the Statutory Consultees are Statutory Consultation and Publicity obliged to respond within 28 days. If

9.4 The Council will consult Statutory

10 Consultees. These are prescribed Town and Country Planning (General Development Procedure) Order 1995 (as

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they wish to extend this period, then circulation of this list should be made they have to do so in writing. to the Planning Support Officer (01827 719231). The weekly list can 9.6 Similarly, the Council is under a also be viewed and downloaded Statutory Duty to publicise some from the Councils website at applications in the press and on-site. www.northwarks.gov.uk/planningcon A list of these occasions is set out in trol. The list also goes to the press, Appendix 7, and is again prescribed but its publication is at the editors’ by Regulation11. discretion.

9.7 In North Warwickshire the papers 9.9 A copy of the full planning that receive such Notices are the application forms and plans is also Atherstone, Coleshill and Tamworth sent to each Parish and Town Clerk, Heralds. The same Notice is also when applications are submitted displayed on site where necessary. within their respective areas. All If it is not possible to attach the forms and plans that are submitted, Notice to the site, it will be displayed and referred to on the weekly list are as appropriate so that it can be seen available for inspection in the by members of the Public. reception area of the Council’s Planning and Development Division. Community Representation Copies of plans will be charged for, and a full Schedule of Charges is 9.8 A list of planning and related available in reception. applications registered by the

Council is produced each week. 9.10 Applications that are substantive Copies are sent electronically to all proposals (such as major departures Councillors, all Parish and Town from the Development Plan) will Councils and to a wide range of often be made available for interest groups and bodies. inspection in the Public Libraries in Requests to be included for e-mail the Borough at Atherstone, Baddesley, , Coleshill, Water amended), and the Listed Buildings and Conservation Areas Act 1990 Orton, Polesworth and Kingsbury. 11 Town and Country Planning (General These occasions will be at the Development Procedure) Order 1995 (as amended), and the Listed Buildings and discretion of the Council’s Planning Conservation Areas Act 1990, together with Circular 15/92 Control Manager.

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submitted after the 21 day period will 9.11 All interest groups, bodies and be taken into account. If a individuals are requested to respond neighbour has particular difficulty in to the plans, if they wish to do so, accessing the Council Offices to within 21 days of notification. view plans, then alternative arrangements can be made via the Neighbour Notification case officer. Copies of plans are available at a charge (see 9.9 9.12 Individual members of the Public can above). request to be included on the weekly

list circulation by E-mail (free), or 9.15 Occupiers of premises most likely to they can view the list on the be directly affected by a proposal will Council’s website. receive a neighbour notification

letter. As a general rule this means 9.13 Site notices are often displayed at that at a minimum, the adjoining sites so that they are noticeable by occupiers to a proposal, and / or members of the public. Where not, those occupiers who may face the the relevant case officer will decide proposed development, for instance whether it is appropriate or not to on the opposite side of a road. The display a Notice. This however is most common form of planning not the preferred means of application received is for notification. ‘householder’ development – e.g.

extensions, loft conversions, 9.14 The preferred method of neighbour conservatories. Where these are notification is a letter inviting single storey proposals then only comments on the proposal. The immediate neighbours will be letter informs the neighbour of the notified, but where they are for two- receipt of the application, what is storey proposals, then notification generally proposed, where the plans will be wider. Appendix 8 illustrates can be inspected (usually at the how this might work in practice. If Council Offices) and the contact there is doubt concerning whether a information of the case officer. notification should take place, then Written observations are invited that notification will happen. within 21 days. The Council cannot

guarantee that representations

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9.16 For all other types of application, 9.17 Case officers will have discretion on notification will be undertaken using whom to notify, but matters such as the following factors for guidance: topography, setting, character and • Those neighbouring a site amenity will all be taken into • Those overlooked by a proposal account. • Those where there may be an environmental impact 9.18 A summary of the consultation which • Those where the character or the Council will undertake on appearance of an area may be planning applications is shown in affected, visually or physically. Table 3 below.

Table 3: Consulting on Planning Applications Statutory Consultation Community Consultation Neighbour Notification • Statutory Consultees are • Weekly list of applications • Weekly list of applications consulted as and when being submitted to the being submitted to the necessary, depending on the Council, alongside those Council, alongside those application applications which have applications which have • Notices are published in the been determined, are been determined, are Atherstone, Coleshill and available on the Council’s available on the Council’s Tamworth Heralds website or via e-mail website or via e-mail • Notices are placed at the site • Submitted application forms • Notices are placed at the site or as close to the site as and plans are sent to or as close to the site as possible where the public relevant Parish or Town possible where the public can see them Clerks. can see them • Application forms and plans • Letters inviting comment are are available to view at the sent to the occupiers of Council House. premises most likely to be • Information on substantive affected by the proposal. proposals is often available at libraries in the Borough.

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Consultation on Major Applications 9.23 In some circumstances case officers will be able to meet individual 9.19 Major applications by their nature members of the public and to are likely to create a wider interest discuss the proposal by prior than minor applications. This is appointment. The Planning Control reflected in the fact that the section offer a duty officer system Council has 13 weeks within which from 8:50am-12:30pm Monday to to determine a major application Friday. The duty officer can be compared to the usual 8 weeks for contacted on 01827 719209. minor applications. 9.24 There is a formal complaint’s 9.20 Consultation on major applications procedure that can be invoked if is wider than that set out in Table 3 appropriate. Further information on above but the precise nature of the the procedure is available from the consultation will vary dependent on Council’s website or from Planning the scale of the proposal. reception at the Council House.

Other Involvement Consultation on Amended Proposals

9.21 The Division has regular Annual 9.25 Sometimes a considerable amount meetings with Parish and Town of negotiation takes place on Councils and there is an annual applications, particularly major ones. questionnaire, which is forwarded to This is an important and a crucial each in order to look at procedures, part of the process, steering expectations and satisfaction. development proposals towards a Annual questionnaires are also sent more acceptable form, therefore to those who submit applications acting in a positive manner, often and to those who have responded to responding to community concerns. neighbour notification letters. This dialogue is encouraged by Government. 9.22 If appropriate, case officers will attend public meetings, Parish 9.26 This process often leads to the Council meetings or meet groups of submission of amended plans. The residents to explain planning Council’s policy towards re- applications. notification of the community is

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 33

outlined in a Practice Note12. Essentially this says that, if an amendment is a direct result of a Statutory Consultee’s representations, and no other representations have been received, there will be no re-notification with the community. If an amendment is a direct result of a community or neighbour representation, then all those who have written in following the initial notification will be re- notified – often with a shorter response period. If an amendment is submitted as a consequence of a variety of matters, then re- notification will take place as per the original application. Often a representation can be resolved through a condition and case officers may discuss this resolution direct with the representor rather than re- notify formally. All of these arrangements will also be followed if, after the grant of permission, amended plans are received. Copies of the Amendment Best Practice Note are available direct from the Planning and Development, and from the website.

12 Practice Note for Handling Amendments to Planning Proposals, 2003

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10 Other Types of Application

10.1 The procedures set out above relate Prior Approval Determinations to planning and other related 10.3 This type of determination is NOT a applications – e.g. those for Listed planning application. In particular Building or Conservation Area they relate to some forms of Consent, as well as for agricultural development, demolition Advertisement Consent or Consent work and telecommunication under the Tree Preservation Order development. Regulations. There are two specific

other types of application where 10.4 These developments already benefit different procedures will apply – from a planning permission in those for Certificates of Lawful principle, and the referral to the Development, and Prior Approval Council is solely to see if the Council Determinations. wants to give approval to detailed

matters before the development Certificate Applications goes ahead. Those relate only to

siting and appearance. The Council 10.2 These applications seek a only has 28 (for certain agricultural determination from the Council as to development) or 56 days (for whether a particular existing or telecommunications proposals) in proposed development is, or would which to respond. If it does not, then be lawful. They deal wholly with the proposal goes ahead by default. technical and evidential matters and

not with the merits of a case. In 10.5 In these circumstances, the prior these cases, whilst the applications approval applications appear on the appear on the weekly list and copies weekly list, and only in the case of of them are made publicly available, telecommunication development will neighbour notification will not be neighbour notification take place generally undertaken. If it does, a (because it has the longer 56-day bespoke letter will be sent to period). A Practice Note on individuals explaining the nature of Telecommunication development is the application and the information available from the Division and on that is requested from them. the website. 13

13 Telecommunications Development – Best Practice Note, 2005 North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 35

11 Alleged Breaches of Planning Control

11.1 Most alleged breaches of planning control arise following a referral from a member of the public. All referrals must be treated confidentially under Section 12a of the Local Government Act (???). There is no consultation with the public on these cases. Very often they can be resolved through the submission of a retrospective planning application which is then treated in the normal way as described above. The Council’s procedure for handling enforcement matters is available from the Division and on the website.14

14 Policy for Investigating Unauthorised Development and the Enforcement of Planning Control, May 2003 North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 36

12 Data Protection and Copyright

12.1 When making Planning and has any specific concerns about Building Regulation Applications, the publication of personal data the personal data and information they should indicate that they do that is provided in connection the not wish Council to include their application will appear in a public details on the website. This data register and will, in the near future, will however still appear in the be published on the local Register held at the Council authority's website. If an individual Offices.

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PART C: MONITORING

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13 Review and Monitoring of the SCI

13.1 It is important that the Council reviews the effectiveness of the 13.2 The Council’s Annual Monitoring SCI and the consultation methods Report is the most appropriate employed within it. It may become vehicle by which to undertake apparent that some consultation review and monitoring of the SCI. methods are not proving effective This report is produced on a yearly in engaging the community and basis and submitted to the other stakeholders, or legislative Government Office for the West changes may result in a need to Mildands by 31 December each change how the Council consults. year. Monitoring information which In these cases the Council will considers the effectiveness of the review the use of those SCI will be included in the consultation methods and Council’s Annual Monitoring introduce new, more appropriate Report. ways of consulting the community and other stakeholders.

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Appendices

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006

Appendix 1: Local Development Frameworks

Annual Monitoring Report (AMR)

These reports will set out the extent to which the policies contained within the LDDs are

being achieved and to ensure that the LDS is being implemented.

Local Development Local Development Scheme (LDS) Framework (LDF)

This sets out the work programme that the Council will work to in order to produce LDDs. The Council’s revised LDS came into effect on 31 January 2006.

Local Development Documents (LDDs) Statement of

Development Plan Supplementary Community Documents (DPDs) Planning Documents Involvement (SCI) (SPDs) These documents are subject to The document you independent examination and These will be consistent are reading now – it have Development Plan status. sets out the ways in with and expand on the They include: which the Council will policies contained within the DPDs. SPDs do not consult on their LDDs. . Core Strategy have Development Plan The SCI is subject to . Site Specific Land Allocations status and are not subject independent . Proposals Map to independent examination . Area Action Plans examination . Generic Development Control

Policies

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006

Appendix 2: Specific Consultation Bodies

• West Midlands Regional Assembly (The • Bentley and Parish Council Regional Planning Body) • Caldecote Parish Council • Warwickshire County Council • Coleshill Town Council • Natural England • Corley Parish Council • The Environment Agency • Curdworth Parish Council • The Highways Agency • Dordon Parish Council • English Heritage • Fillongley Parish Council • Advantage West Midlands • Great & Little Packington Parish Council • North Warwickshire Primary Care Trust • Grendon Parish Council • Government Office for the West Midlands • Hartshill Parish Council (GOWM) • Kingsbury Parish Council • Severn Trent Water • Lea Marston Parish Council • Civil Aviation Authority • Mancetter Parish Council • Birmingham International Airport Ltd • Maxstoke Parish Council • Relevant electricity, gas and • Middleton Parish Council telecommunications companies • Nether Whitacre Parish Council • , and No Mans Government Departments (to be contacted Heath Parish Council through the GOWM) • Over Whitacre Parish Council • Home Office • Polesworth Parish Council • Department for Education and Skills • Shustoke Parish Council • Department for the Environment, Food and • Shuttington Parish Council Rural Affairs • Water Orton Parish Council • Department for Transport • Wishaw & Moxhull Parish Council • Department for Health (Regional Public Health Group) Adjoining Regional, County, District and Parish • Department for Trade and Industry Bodies • Department for Culture Media and Sport • • Department of Communities and Local Allesley Parish Council Government • Appleby Magma Parish Council • Bickenhill Parish Council Government Departments (not to be contacted • Birmingham City Council through GOWM) • Castle Bromwich Parish Council • Ministry of Defence • Chilcote Parish Council • Department of Constitutional Affairs • Coventry City Council • Drayton Bassett Parish Council North Warwickshire Town and Parish Councils • East Midlands Regional Development • Ansley Parish Council Agency • Arley Parish Council • Fordbridge Town Council • Astley Parish Council • Hampton-in-Arden Parish Council • Atherstone Town Council • Hinckley and Bosworth Borough Council • Parish Council • Hints and Canwell Parish Council • Parish Council • Keresley Parish Council • Parish Council • Leicestershire County Council

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 • Lichfield District Council • Solihull Metropolitan Borough Council • Meriden Parish Council • Staffordshire County Council • North West Leicestershire District Council • Stretton En Le Field Parish Council • Nuneaton and Bedworth Borough Council • Tamworth Borough Council • Sheepy Parish Council • Twycross Parish Council • Smiths Wood Parish Council • Witherley Parish Council

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006

Appendix 3: General Consultation Bodies / Other Consultees

Please note that this list will be regularly updated as new organisations and bodies are added to it.

Companies and Businesses • Curdworth and Wishaw Residents • 3M UK Plc Association • Aldi Stores Ltd • North Warwickshire Neighbourhood Watch • AMEC Group Ltd Association • Arragon Properties • Sheepy Road Residents Association • Beaver Metals • The Polesworth Society • Bowater Windows • British Telecom Plc The Natural Environment / Rural Issues • British Waterways • British Geological Survey • Cala Homes (Midlands) Ltd • Council for British Archaeology • Centex Strategic Land Ltd • Council for the Protection of Rural England • Crisps Farm Ltd • Country Land and Business Association • David Hodgetts Farms • Forestry Commission • David Wilson Estates • Friends of the Earth • E.ON UK Plc • Garden History Society • EMR Limited • National Farmers Union • George Wimpy Strategic Land • National Trust • Groutage and Ingram Ltd • Royal Society for the Protection of Birds • Heart of England Promotions Ltd • Warwickshire Rural Community Council • I M Properties Plc • Warwickshire Wildlife Trust • Maximus Ltd • Woodland Trust • McCarthy & Stone (Development) Ltd • Mobile Operators Association The Built Environment • Morston Western Region Properties • Ancient Monuments Society • Moto Hospitality Ltd • Commission for Architecture and the Built • Onyx Land Technologies Ltd Environment • Persimmon Homes (North Midlands) Ltd • The Georgian Group • Post Office Property Holdings • Midlands Architecture and the Designed • Sainsbury’s Supermarkets Ltd Environment • • Satnam Investments Ltd Police Architectural Liaison Officers/Crime Prevention Design Advisors • Southwest Property Services Ltd • Society for the Protection of Ancient • Redrow Homes (Midlands) Ltd Buildings • St Modwens Developments Ltd • The Twentieth Century Society • Tarmac Central Ltd • The Victorian Society • TNT Logistics UK Ltd • Local Building Preservation Trust • UK Coal

• Vero & Everitt Ltd Society and Equality • Walton Homes Ltd • Age Concern • Whetstone Brothers Ltd • Commission for Racial Equality • W M Morrison Supermarkets Plc • Disability Rights Commission

• Equal Opportunities Commission Local Residents Associations and Civic • Help the Aged Societies • Local Race Equality Councils • Atherstone Civic Society • Women’s National Commission • Coleshill and District Civic Society • Gypsy and Traveller Law Reform Coalition

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 • Gypsy Council • National Playing Field Associations • Regional Sports Boards Education • Sport England West Midlands • Birmingham Diocesan Board of Education • Theatres Trust • Coleshill Grammar School • Tourism West Midlands • Learning and Skills Councils • Warwickshire County Council (Education) Housing • West Midlands RSL Planning Consortium North Warwickshire Estates • House Builders Federation • Arbury Estate • Housing Corporation • Atherstone Hall Estate • Regional Housing Boards • Matthew Dugdale Estate • Maxstoke Estate Energy and Resources • Trustees of Packington Estate • British Chemical Distributors and Traders Association Transport • Centre for Ecology and Hydrology • Airport Operators • Coal Authority • Freight Transport Association • Future Energy Solutions (part of the DTI) • Inland Waterways Association • Local Transport Operators Other • Network Rail Infrastructure Ltd • Church Commissioners • Passenger Transport Authorities • Church of England • Passenger Transport Executives • Coventry and Warwickshire Chamber of • Rail Companies and the Rail Freight Group Commerce • Road Haulage Association • Crown Estate Office • West Midlands Planning and Transport Sub • Diocesan Board of Finance Committee • Health and Safety Executive • Father Hudson’s Society Culture and Recreation • Fire and Rescue Services • Arts Council West Midlands • H M Prison Service • British Horse Society • Warwickshire and West Midlands • Culture West Midlands Association of Local Councils • Museums, Libraries and Archives West Midlands

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 Appendix 4: Equality Impact Assessment

Section Forward Planning Officer responsible for the assessment Dorothy Barratt (undertaken with Jodie Ball)

Name of Policy to be Statement of Community Date of Assessment 080806 Is this a new or existing New assessed Involvement policy ?

1 Briefly describe the aims, objectives and It sets out how consultations will take place in relation to the formulation of planning policy and purpose of the policy. planning applications

2 Are there any associated objectives of the policy? Please explain.

3 Who is intended to benefit from this policy, • We are – more focussed in how we consult and in what way? • Community – more involvement at the right time

4 What outcomes are wanted from this policy? • Better understanding of what the community wants and identify any issues

5 What factors/forces could contribute/ • The Community not choosing to get involved detract from the outcomes? • Lack of resources in terms of manpower as well as budget • It is not a simple process to understand 6 Who are the main • Community 7 Who implements the policy, • Forward Planning Team stakeholders in relation to • Commercial interest and who is responsible for • Planning Control Team the policy? • Agents the policy? • Assistant Director • National, sub-regional and local (Planning & interest groups and organisations Development) 8 Are there concerns that the policy could have a Please explain. differential impact on racial groups? Y N

What existing evidence (either presumed or otherwise) do Logo of National Interpreting Service used at front of document with the reference to you have for this ? availability in other languages

9 Are there concerns that the policy could have a differential impact due to gender? Y N

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 What existing evidence (either presumed or otherwise) do you have for this?

10 Are there concerns that the policy could have a differential impact due to disability? Y N

What existing evidence (either presumed or otherwise) do At front of document reference made to availability of document in other formats you have for this?

11 Are there concerns that the policy could have a differential impact due to sexual orientation? Y N

What existing evidence (either presumed or otherwise) do you have for this?

12 Are there concerns that the policy could have a differential impact due to their age? Y N

What existing evidence (either presumed or otherwise) do you have for this?

13 Are there concerns that the policy could have a differential impact due to their religious belief? Y N

What existing evidence (either presumed or otherwise) do you have for this?

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006

14 Are there concerns that the policy could have a differential impact due to them having dependants/ Y N Caring responsibilities?

What existing evidence (either presumed or otherwise) do you have for this?

15 Are there concerns that the policy could have a differential impact due to them having an offending Y N past?

What existing evidence (either presumed or otherwise) do you have for this?

16 Are there concerns that the policy could have a differential impact due to them being trans-gendered Y N or transsexual?

What existing evidence (either presumed or otherwise) do you have for this?

17 Could the differential impact identified in 8 – 16 Please explain. amount to there being the potential for adverse Y N impact in this policy?

18 Can this adverse impact be justified on the grounds Please explain for each equality heading (questions 8-16 on of promoting equality of opportunity for one group? Y N a separate piece of paper). Or any other reason?

19 Should the policy proceed to a partial impact assessment? Y N

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006

20 If Yes, is there enough to a full EIA? Y N 21 If no please detail the steps taken to minimise the adverse impact?

22 Date on which Partial or Full assessment to be completed by. Y N

Comments

Identified issue with Planning Applications through this process as the SCI deals with how consultations carried out whilst the Planning applications themselves do not include any information on alternate languages or formats. Having spoken to Development Control Manager until the national planning application form comes out in March 2007 decision taken to put a sheet with information on into every planning application pack. In addition a notice will be put up in reception.

Signed (Completing Officer): Dorothy Barratt

Date : 8th August 2006

Signed (Head of Section): Mick Lambert

Date: 8th August 2006

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 Appendix 5: Determination of a Planning Application

Pre Application Discussions (if required)

Submission of Application

Validation Contact Applicant for Application Application Valid Invalid further information

Application Passed Consultation Undertaken

on to Case Officer • Statutory Consultees

• Neighbour Notification

• Community

Representation

• Council Departments

There may be a need for further consultation if the application is

Case Officer Considers Application amended.

Delegated Not Delegated

Application determined Application by Assistant Director considered at (Planning and Planning Board Development)

Planning Permission Planning Granted Permission Refused

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 Appendix 6: Relevant Planning Considerations

The most significant planning considerations are:

• The Development Plan (Structure and Local Plans, Local Development Framework, Regional Spatial Strategy) • Adopted Local Authority Planning Guidance / Supplementary Planning Documents • Government Guidance (Planning Policy Guidance Notes, Statements and Circulars) • Planning Legislation • Highways Issues (Safety, capacity and different modes of travel) • Design, Appearance and Layout • Residential Amenity (overlooking, loss of privacy) • Impacts on the Environment and Character of a Neighbourhood

The following matters are not relevant planning considerations:

• Matters covered by and enforced by other legislation • Property rights – boundary and access dispute, covenants • People’s Motives • Speculation • Loss of View • Property Value • Any form of Prejudice – including moral objections to uses • Trade objections from potential competitors • The fact that a development has already begun or been completed

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 Appendix 7: Occasions where the Council is Under a Statutory Duty to Publicise Applications

 Applications accompanied by an Environmental Statement;  Proposals that depart from the Development Plan;  Development affecting a public right of way;  Major developments;  Development affecting the setting of a Listed Building;  Development affecting the character or appearance of a Conservation Area;  Development likely to create a wider concern – to include: a) Those applications affecting property by causing noise, smell, vibration, dust or other nuisances; b) Attracting crowds, traffic, and noise in generally quiet areas; c) Causing activity or noise during antisocial hours; d) Significant change; eg. tall buildings. e) Serious reduction or loss of light, privacy, beyond adjacent properties, f) Affecting setting of an Ancient Monument; g) Affecting trees subject to Tree Preservation Orders.

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006 Appendix 8: Neighbour Notification Guide

The plan above shows hypothetical examples of how neighbour notification works. The shaded areas are the sites subject to an application, and the dotted premises are the premises that would be send neighbourhood notification letters.

North Warwickshire Statement of Community Involvement: Submission Draft – November 2006