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Page 1 Upper Murray Business Inc Upper Murray Business Inc. Registration No 0035782T ABN 39 482 956 404 Minutes General Meeting to be held Wednesday 18th April 2018 at 5:30 pm at the CNC Meeting Opened 5.30pm Ed opened meeting Present: Ed Barry, Gerard Evans, Rae Milbank, Maxine Brockfield, Jeanette Shea, Richard Hubbard Jo Mackinnon ( arrived 5.45pm) Towong Shire Representatives: Andrew Whitehead Apologies: Kerissa Heritage, Alicia Keogh, Mel Bye, Daryl Matheson, Kate Butler Moved Jeanette Shea Seconded Maxine Brockfield Carried Attachments circulated with Agenda. Minutes of the last general meeting Minutes: Circulated via email. Moved Maxine Brockfield Seconded Rae Milbank Carried Business Arising, deferred to General Business Correspondence In: Various Emails from Kerissa notifying members of meetings and events Including Pick your Project Boosting district connectivity across regional Victoria Correspondence: Out letter of Support to hang Gliding and Paragliding Association Moved: Maxine Brockfield Seconded Gerard Evans Carried Treasurers Report: 1.Opening Balance $3,557.84 Closing Balance $3,557.84 2.Tagged Money Benambra Road $1,237.17 3.Available Funds $2,320.67 4. Expenses paid since last report – 5.Accounts for Payment (Note: Policy re approving expense costs before they are incurred - To be approved by Board if time permits otherwise to be approved by 2 of the Treasurer, Secretary and by Jeanette Shea (cheque signatory) prior to commitment being made) 6.Membership 33 Members See financial and membership reports attached Treasurer’s Report to be approved Moved Ed Barry Seconded Rae Millbank Carried Page 1 Upper Murray Business Inc. Registration No 0035782T ABN 39 482 956 404 General Business: 1 The Future of UMBI Ed reiterated that he doesn’t want to continue as Chair of UMBI as his priority is the formation of the Vision 2030 Community Board and the implementation of the plan He has been involved for 21 years It was discussed how UMBI could evolve solely into the Retailers/Traders Group and this would give the group more purpose and having a vested interest will hopefully generate more input from the traders We will need to have a succession plan in place before the next AGM Jo also indicated that she would not be available to continue as secretary due to her commitment to The Vision 2020 Plan 2 Upper Murray 2030 a) Update of Great River Road Project The Project is coming together, and the Committee recently received approval for an extension for milestone dates. b) Branding Andrew Whitehead reported that Council was generally happy with the branding proposal and they are looking forward to the finished product and the launch The Branding Project is also progressing well. c) Community Board Grant application for Community Resilience Grant was not successful. Application to be made through the Regional Jobs and Infrastructure Fund 3 Corryong Traders Group Report Festival markets were a great success Jeanette reported a Bank Balance of $3347.53 which includes a generous donation of $615.33 from IGA’s Community Chest 6 Ausnet power outages and affects on business A very productive meeting between Alicia Keogh, Richard Hubbard and Daryl Matheson was held and it was agreed that an Action Plan needs to be drafted Need to write to Ausnet to get the data to use in this document. Once this is done a Community Campaign can be initiated Daryl and Richard will work together to investigate off grid options including the use of Tesla batteries Ed thanked them Richard and Daryl and suggested they continue to work with Arthur Stockwell also Page 2 Upper Murray Business Inc. Registration No 0035782T ABN 39 482 956 404 8 Hunting Project Update It was reported that there is a fair bit of negativity surrounding the proposed Hunting and Tourism Strategy There are concerns that more hunters will come to the area and some community members don’t want more hunters It was generally agreed that the Hunters are increasing in number and will come anyway, and we need procedures and protocols in place to ensure the best practice is in place so the everyone can be protected and benefit from increased Tourism and therefore increased business $ There are good opportunities with Economic benefit Andrew Whitehead explained that the purpose of the Hunting and Tourism Plan is to encourage the management of Hunters and to harness tourism. He explained that by having rules in place it was hoped that the rogue Hunters would be deterred There was a general discussion re the ability to use carcasses (yes in NSW No in Victoria so we need to lobby Prime Safe) and this is a platform that needs to be canvassed Now the Community Meetings have taken place (last one in Tallangatta this evening) it will be up to The Steering Committee to discuss where and how the proposed Plan will be implemented 9 MFSR Bush Festival 9000 tickets were sold not the reported 26000. Richard explained the ticketing system and how the numbers evolve There were a huge number of people in town and as far as the businesses were concerned an enormous success There was general discussion about the positive impact of the Backroads program It was agreed that UMBI should write to the Board and congratulate them on a very successful Festival General Business Richard is in discussions re Mountain Bike Tracks possibly on MT Mittamatite It was agreed that this would be a wonderful enhancement to our Tourism Industry Richard and Gerard will work together We had a brief discussion re the importance of the Rail Trail and Bike Riding to the future of Tourism and ensuring roadworks etc take the importance of Bikes into consideration Next Meeting Date; TBA June Meeting Closed: 6.50pm Page 3 Minutes Audit Committee Tallangatta Council Office Tuesday 8 May 2018 This information is available in alternative formats on request 1 TOWONG SHIRE COUNCIL MINUTES COMMITTEE 8 MAY 2018 MINUTES FOR THE AUDIT COMMITTEE HELD AT TOWONG SHIRE COUNCIL, TALLANGATTA OFFICE ON TUESDAY 8 MAY 2018 COMMENCING AT 10.00 AM. TABLE OF CONTENTS 1 Member and Officer presence at the meeting .................................................................... 3 2 Apologies and granting of leave of absence ....................................................................... 3 3 Declaration of pecuniary interest and/or conflict .............................................................. 3 4 Confirmation of minutes ............................................................................................................. 3 5 Actions arising from previous meetings ................................................................................ 4 6 Risk management (DCCS) ........................................................................................................... 4 6.1 Risk Management Strategy and Action Plan ................................................................ 4 6.2 Occupational Health and Safety ....................................................................................... 5 7 Emergency management (DCCS) ............................................................................................. 5 7.1 Municipal Emergency Management Planning (MEMP) Committee .................... 5 8 Financial reporting (MF) .............................................................................................................. 6 9 External audit (MF) ......................................................................................................................... 6 9.1 Management letter ................................................................................................................ 6 10 Financial matters (MF) .................................................................................................................. 8 10.1 Budget 2018/19 .................................................................................................................. 8 10.2 Finance System .................................................................................................................... 9 10.3 Investment Policy ............................................................................................................. 10 11 Human resources (MCorp) ....................................................................................................... 10 11.1 Human resources update .............................................................................................. 10 11.2 Key Performance Indicators .......................................................................................... 10 12 Compliance (DCCS) ..................................................................................................................... 11 12.1 Current or potential legal actions............................................................................... 11 13 Reporting (MF) .............................................................................................................................. 11 13.1 VAGO best practice reports .......................................................................................... 11 13.2 Victorian Ombudsman reports .................................................................................... 12 13.3 Reports for review ............................................................................................................ 13 13.4 Tenders underway or awarded .................................................................................... 14 14 General business and correspondence ...............................................................................
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