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Chairman and Members of The id13112000 pdfMachine by Broadgun Software - a great PDF writer! - a great PDF creator! - http://www.pdfmachine.com http://www.broadgun.com EAST GRINSTEAD TOWN COUNCIL To: Chairman and Members of the Leisure & Tourism Council Offices Committee: East Court Cllrs Barnett, Dixon (Vice-Chairman), Heasman (Chairman), College Lane Mrs Heasman, Jarrett, Mrs Mainstone, Marmara, Starmer East Grinstead Mrs Waddingham, Mayor & Deputy Mayor RH19 3LT (Other distribution for information only) Tel: (01342) 323636 Fax: (01342) 327823 www.eastgrinstead.gov.uk 7 September 2005 Dear Sir/Madam, Your attendance is requested at a meeting of the LEISURE & TOURISM COMMITTEE to be held in the Council Chamber, East Court on THURSDAY, 15th September 2005, at 7.45 p.m. Yours faithfully, C J ROLLEY, Town Clerk. A G E N D A 1 Public Question Time. 2 To commence not later than 8 p.m. - apologies for absence. 3 To receive the Minutes of the meeting held on 16th June 2005 (previously circulated) 4 To receive Members’ Declarations of Prejudicial and Personal Interest. 5 Income & Financial Analysis Report: April – August 2005 (Min 60 16.06.05). 6 Leisure & Tourism Performance Indicators April – July 2005 (Min 61 16.06.05). 7 East Grinstead Footpaths Brochure (Min 62 16.06.05) 8 East Court Community Centre (PSC Min 57 10.06.04 & Council Min 32 5.07.04) 9 Progress Report – Community Housekeeping Service (Min 64 16.06.05) 10 East Court Buildings/Estates Maintenance 2005/2006 (Min 65 16.06.05). 11 East Grinstead in Bloom and Grounds Maintenance (Min 66 16.06.05) 12 Sports Facilities & Development Plan (Min 67 16.06.05) 13 Review of Banner Advertising Policy (F&GP Min 348 23.01.03) 14 Best Value Review 2005/2006 – Cemetery & Burial Services (Min 68 16.06.05) 15 Any Other Urgent Business NB The next meeting of the Committee will be held on THURSDAY, 17th November 2005. id13148390 pdfMachine by Broadgun Software - a great PDF writer! - a great PDF creator! - http://www.pdfmachine.com http://www.broadgun.com EAST GRINSTEAD TOWN COUNCIL To: Chairman and Members of the Leisure & Tourism Committee (15.9.2005) (Other distribution for information only) Agenda Item 5: INCOME AND FINANCIAL ANALYSIS REPORT: APRIL 2005 - AUGUST 2005 (Min 60 16.6.05) Details of income received during the first five months of 2005/2006 financial year are given below on an individual cost centre basis. All assume a straight-line profile. COST CENTRE Estimate Anticipated Actual Actual Income Income Income Income Same period based as a %age last year upon profile of Profile £ £ £ % £ Meridian Hall 39,900 16,625 20,545 123 17,519 East Court Mansion 37,000 15,415 19,216 124 16,574 Cemeteries 18,300 7,625 15,035 197 6,091 Old Court House 29,900 12,460 16,088 129 12,320 The figures are all considered to be very good and reflect increased activity in all parts of the Council’s business operations, particularly in Mount Noddy cemetery which has, in the five months, seen a doubling of burial activity by value set against both last years actual and this years target. Agenda Item 6: LEISURE & TOURISM PERFORMANCE INDICATORS: APRIL – JULY 2005 (Min 61 16.6.05) The Performance Indicators for our various leisure services for April to July 2005 are detailed below. Where there is a comparison figure for the same periods in the previous year this is given in brackets alongside. Production and reporting of these figures is an integral element within the Council’s Best Value performance management system. Free use bookings are not shown for East Court. As previously advised quantitative figures are relatively meaningless in isolation. Those relating to building lettings need to be studied in conjunction with the income figures reported in the previous agenda item. April May June July Number of Bookings in Month East Court Block Bookings 32(35) 36(40) 47(49) 44(48) Casual 8(2) 9(11) 13(15) 5(17) Total 40(37) 45(51) 60(64) 49(65) Meridian Hall Block Bookings 26(24) 30(33) 36(40) 24(32) Casual 12(5) 7(7) 11(6) 11(9) Total 38(29) 37(40) 47(46) 35(41) Meeting Room, Old Court House - All Civil Weddings East Court 0(1) 2(1) 3(1) 0(4) Meridian Hall 0(0) 0(1) 0(0) 0(1) 1 Mount Noddy Cemetery Number of Earth Burials 5(4) 3(2) 2(3) 2(2) Number of Interments of Cremated Remains 5(2) 4(3) 4(0) 4(3) Number of Memorial Applications Processed 1(3) 5(3) 3(0) 4(8) Tourist Information Centre Enquiries Processed Attractions 355 (431) 337(411) 499(455) 380(501) Accommodation 93(102) 135(138) 162(144) 172(162) Transport 200(281) 165(148) 188(242) 166(217) Total 648(814) 637(697) 849(841) 728(880) Agenda Item 7: EAST GRINSTEAD FOOTPATHS LEAFLET (Min 62 16.6.05) At previous meetings Members noted progress that had been made in producing the new East Grinstead footpath brochure, “Walkabouts” - a joint partnership initiative with Mid Sussex District Council and East Grinstead Ramblers Association. It is pleasing to report that this free brochure was published in July in accordance with the timetable agreed at the last meeting and that this has received good publicity and critical acclaim. All Members have received a copy of the brochure and copies are now available from East Grinstead Library, the Town Council offices and various other outlets in the Town. Members are asked to formally note. Agenda Item 8: EAST COURT COMMUNITY CENTRE (PSC Min 57 10.6.04 & Council Min 32.5.04) Committee will recall that one of the key objectives identified in the East Grinstead Action Plan 2003, arising from the Health Check, was the need to meet the needs of an ageing population by increasing day care facilities within the Town. This was specifically identified in the context of the provision of a new day centre. Existing provision at Swan Mead, the East Grinstead Age Concern Day Centre, was identified as clearly inadequate for current needs, both in terms of premises and the range of activities. The Health Check report advised that this must be improved if East Grinstead and the surrounding villages are going to cater for the needs of their whole community. Subsequent to publication of the East Grinstead Health Check report the East Grinstead Community Partnership was established and delivery and responsibility for progressing the need for an enhanced day care facility within the Town was vested in the Social and Community Working Group. That Group, under an independent voluntary facilitator, Mr Bobby Hamilton, have subsequently been moving this project forward. At the meeting of Public Services Committee in June 2004, following consideration of a report on "Health Care Issues for an Ageing Population", that Committee gave specific consideration to day care facility needs in East Grinstead. The appropriate minute extract is as follows:- “Members appreciated that the East Grinstead Community Centre in Railway Approach is already under construction and that this will be primarily serving the needs of the statutory sector. What is still required are suitable facilities to meet the needs of East Grinstead Age Concern and other voluntary groups and organisations locally whose needs may not ultimately be met within the Railway Approach Community Centre. “Members wished to support the initiative for the development of a dedicated day care centre in East Grinstead for the voluntary sector along with suitable accommodation for other local voluntary groups. Whilst it was recognised that East Court might not be the most suitable or appropriate location it was also appreciated that this might be all that is available as no other accommodation anywhere else close to the town centre has currently been identified. Having noted that all that is required at the present time is an “in principle” 2 agreement to making land available at East Court should a formal written request subsequently be submitted, and also subject to this being acceptable on planning terms and conditions generally, the Committee did duly recommend this course of action.” That recommendation was formally agreed at Council in July 2005. Subsequently the Social and Community Group of East Grinstead Community Partnership has been addressing a range of issues including those pertaining to day centre needs in order to ensure that any future solution is looked at in an holistic manner. Issues pertaining to the future accommodation needs of the CAB, inadequate accommodation provision in the Town for charitable organisations, the inadequacy of facilities for young people and the possible relocation of CVS so that they are at the hub of voluntary activity have all been looked into. Subsequently an approach has been received from New Life Church who are currently based, for services and meetings, in Chequer Mead. They wish to develop their own church/community outreach facility within East Grinstead and have suggested a partnership whereby they would construct a facility at East Court for wide community use that would also specifically meet their own Church needs. Subject to the agreement of East Grinstead Town Council, and any decision would need to be made through recommendation of this Committee and Finance & General Purposes Committee to full resolution at Council, the Church would wish to develop an East Court Community Centre on land adjacent to the Old Court House. This would be subject to the Town Council's agreement on terms and conditions as landlord and to satisfactory planning approval being granted. New Life Church has appointed Architects to prepare preliminary designs and copies of these are, without prejudice, being sent to all Members under separate cover and will be displayed at the meeting.
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