Tuesday, January 22, 2019 4:30 P.M. Room 200 Education Centre Aurora 9
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YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE PUBLIC SESSION Meeting #8 Tuesday, November 20, 2018 Room 200 – Education Centre Aurora to follow the Private session AGENDA 1. Call to Order 2. Approval of Agenda 3. Declaration of Conflict of Interest 4. Receipt of Minutes of Meeting #7 – October 16, 2018 1 – 6 5. BUSINESS ARISING 6. ROUTINE BOARD REPORTS 6.1 Proposed Development Application DA.18.074/OP.18.018/Z.18.030 City of Vaughan 7 – 10 6.2 Proposed Development Application DA.18.075 City of Vaughan 11 – 14 7. INFORMATION ITEMS 7.1 Potential Names and Community Engagement Strategy New Elementary School City of Markham 15 – 19 7.2 Potential Names and Community Engagement Strategy New Elementary School City of Vaughan 20 – 23 7.3 George Bailey Building City of Vaughan 24 – 26 7.4 Schedules to 2020: New Elementary and Secondary Schools and Additions to Schools 27 – 28 8. Next Meeting Date Tuesday, January 22, 2019 4:30 p.m. Room 200 Education Centre Aurora 9. Adjournment ROUTINE YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE MINUTES OF MEETING #7 (PUBLIC) October 16, 2018 The public session of the Property Management Committee meeting was held at 4:58 p.m. in Room 200 at the Aurora Education Centre on Tuesday, October 16, 2018 with the following trustee members present: P. Adams-Luchowski, L. Aversa, C. Chan (Chair), C. Cordova, S. Geller (via audio-conference), C. McBain, J. Nathan, A. Tam (via audio-conference), M. Van Beek and A. Yeung Also in attendance: Trustee A. DeBartolo Regrets: Trustees L. Carruthers The following staff members were present: D. Adams, C. Bedford, J. Cook, T. Dungey, T. Ellis, G. Luk, C. LaTouche, W. Muirhead-Toporek, L. Reinhardt, L. Sirisko, T. Sprayson and J. Stoangi CALL TO ORDER Committee Chair C. Chan called the meeting to order at 4:58 p.m. APPROVAL OF THE AGENDA (*)1. Moved by M. Van Beek, seconded by A. Yeung: That the agenda be approved as written. - Carried - DECLARATION OF CONFLICT OF INTEREST Committee Chair C. Chan asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Property Management Committee during the meeting to state the conflict and nature thereof. No conflicts were declared by trustees at this time. APPROVAL OF MINUTES OF PREVIOUS MEETING (*)2. Moved by A. Yeung, seconded by M. Van Beek: That the minutes of the September 17, 2018 Property Management Committee meeting be approved as written. - Carried - 1 PROPERTY MANAGEMENT COMMITTEE MEETING Page 2 October 16, 2018 BUSINESS ARISING Senior Manager, Planning and Property Development Services D. Adams provided an update on the Education Development Charge (EDC) By-Law review process. She outlined the impact of Ontario Regulation 438/18, Education Development Charges - General passed on October 12, 2018 which replaces Ontario Regulation 20/98, Education Development Charges - General. Action Trustees requested regular updates and that the information be communicated directly to Required developer stakeholders. NON-ROUTINE BOARD REPORTS Senior Manager, Planning and Property Development Service D. Adams provided an overview of the revised structure to address routine non-routine Board reports. Trustees agreed with the change in practice to facilitate effective meetings and decision making on critical matters. Proposed Development Application, City of Markham Associate Manager, Land Use Planning G. Luk provided an overview of a proposed development application in the City of Markham. The purpose of this report is to request approval of the comments that will be submitted to the City of Markham regarding the Board’s requirement for a school site within the proposed development applications. (*)3. Moved by J. Nathan, seconded by A. Yeung: That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 16, 2018. (Appendix 1) 1) That the York Region District School Board will require a public elementary school site within the proposed development application 19TM-14006, City of Markham. 2) That the conditions of draft plan approval in Section F, Draft Plan Conditions be imposed upon the subject Draft Plan of Subdivision 19TM-14006, City of Markham. 3) That the Director of Planning for the City of Markham be advised of this action. - Carried - Proposed Development Application, City of Markham Associate Manager, Land Use Planning G. Luk provided an overview of a proposed development application in the City of Markham. The purpose of this report is to request approval of the comments that will be submitted to the City of Markham regarding the proposed development application. Senior Manager, Planning and Property Development Services D. Adams provided clarification that as the City of Markham updates the Official Plan, the Board’s interest in school sites would be protected. The new school sites within Markham Centre would be urban school sites. Planning staff will continue to provide updates to trustees in the future. 2 PROPERTY MANAGEMENT COMMITTEE MEETING Page 3 October 16, 2018 Action Trustees requested that there be public communication and input into the consideration of urban Required schools. (*)4. Moved by A. Yeung, seconded by C. McBain: That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 16, 2018. (Appendix 2) 1) That the York Region District School Board will not require a public elementary school site within the proposed development application OP/ZA 18 108856, City of Markham. 2) That the Director of Planning for the City of Markham be advised of this action. - Carried - Proposed Development Application, City of Vaughan Associate Manager, Land Use Planning G. Luk provided an overview of a proposed development application in the City of Vaughan. The purpose of this report is to request approval of the comments that will be submitted to the City of Vaughan regarding the proposed development application. Senior Manager, Planning and Property Development Services, D. Adams referenced the Board’s current model for new schools and indicated that further discussion and consultation would be required prior to considering a vertical school model in high-density development areas. Planning staff clarified the size of school sites designated within the Vaughan Metropolitan Centre development area. (*)5. Moved by L. Aversa, seconded by P. Adams-Luchowski: That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 16, 2018. (Appendix 3) 1) That the York Region District School Board will not require a public elementary school site within the proposed development application OP.18.005/Z.18.009/ 19T-18005, City of Vaughan. 2) That the Director of Planning for the City of Markham be advised of this action. - Carried - Draft Berczy Glen Secondary Plan, City of Markham Associate Manager, Land Use Planning G. Luk provided an overview of the Draft Berczy Glen Secondary Plan in the City of Markham. The purpose of this report is to request approval of the comments that will be submitted to the City of Markham concerning the Board’s requirement for school sites within the Secondary Plan. 3 PROPERTY MANAGEMENT COMMITTEE MEETING Page 4 October 16, 2018 (*)6. Moved by J. Nathan, seconded by P. Adams-Luchowski: That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 16, 2018. (Appendix 4) 1) That the York Region District School Board will require two public elementary school sites of no less than 6 acres each and one secondary school site of no less than 16 acres within the Draft Berczy Glen Secondary Plan. 2) That the school sites be located as shown in Appendix C; Draft Berczy Glen Secondary Plan - Community Infrastructure, Service Facilities Plan, City of Markham. 3) That the Director of Planning for the City of Markham be advised of this action. - Carried - Proposed Development Application, Town of Georgina Associate Manager, Land Use Planning G. Luk provided an overview of a proposed development application in the Town of Georgina. The purpose of this report is to request approval of the comments that will be submitted to the Town of Georgina regarding the proposed development application. Staff clarified the purpose of school site designations with regard to future student accommodation needs. (*)7. Moved by C. Cordova, seconded by M. Van Beek: That the York Region District School Board approve the following recommendations, as outlined in the staff report dated October 16, 2018. (Appendix 5) 1) That the York Region District School Board will require a public elementary school site within the proposed development application 19T-18G01, Town of Georgina. 2) That the conditions of draft plan approval in Section F, Draft Plan Conditions be imposed upon the subject draft plan of subdivision 19T-18G01, Town of Georgina. 3) That the Director of Planning for the Town of Georgina be advised of this action. - Carried - 4 PROPERTY MANAGEMENT COMMITTEE MEETING Page 5 October 16, 2018 ROUTINE RECOMMENDATIONS OF BOARD REPORTS Committee Chair C. Chan introduced routine Board report recommendations and welcomed questions from trustees. No questions were raised by trustees at this time. (*)8. Moved by A. Yeung, seconded by C. McBain: That the York Region District School Board approve the following recommendations as outlined in the staff reports dated October 16, 2018. (Appendix 6 and Appendix 7). 1) Proposed Development Application OP/ZA 17 182671, City of Markham 1) That the York Region District School Board will not require a public elementary school site within the proposed development application OP/ZA 17 182671, City of Markham. 2) That the Director of Planning for the City of Markham be advised of this action. 2) Proposed Development Application 19T-18004/Z.18.004, City of Vaughan 1) That the York Region District School Board will not require a public elementary school site within the proposed development application 19T- 18V004/Z.18.004, City of Vaughan.