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Tender Schedule(RFP) -.:: Agriculture Department Andhra Pradesh File No.AGC02-35029/3/2020-AGRI-LABS Tender Schedule(RFP) for Selection of Agencies for Supply, Installation & Maintenance of DIGITAL KIOSKS for Rythu Bharosa Kendralu Department of Agriculture Government of Andhra Pradesh Commissioner & Director of Agriculture Chuttugunta Center, Old Mirchi Yard, Guntur - 522004 Ph: 0863-2216461 E.mail: [email protected] [email protected] File No.AGC02-35029/3/2020-AGRI-LABS Selection Tender for Supply, Installation & Maintenance of Digital Kiosks for Rythu Bharosa Kendralu TENDER NOTICE This Request For proposal/Tender Document is being published by Department of Agriculture, Government of Andhra Pradesh to select an agency for supply, installation and maintenance of Digital Kiosks for 11,158 Rythu Bharosa Kendralu. All interested bidders shall pay EMD and submit their Technical responses and Financial responses electronically through e-Procurement platform i.e www.apeprocurement.gov.in This RFP document comprises of 3 sections namely; Section 1 : Scope of Work and Technical requirements Section 2 : Instructions to Bidders & Bid Process Section 3 : Draft Contract Agreement Bidders are advised to study this Tender document carefully before submitting the Bids in response to the Tender notice. Submission of a Bid in response to this notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms, conditions and implications. This Tender document is not transferable. Before submission of bids, bidders must ensure that scanned copy of all the necessary documents have been attached with the bid. The Agriculture Department is not responsible for delay in Bid submission due to any reason. Bidders are advised to submit the necessary EMD, and Bid documents on the e-Procurement Portal well in advance. Bidders are requested to attend a pre-bid meeting as per details provided on the e-Procurement Portal. Critical Information: Bid calling date 05.01.2020 1st Pre-bid conference date and time 10.01.2020 Technical Bid closing date/time 18-01-2020 12.00 PM Date of Opening of Technical Bid 18.01.2020 03.00 PM Communication to technically qualified bidders 20.01.2020 Date of closing of Financial Bid on 27.01.2020 03.00 PM e procurement portal only DEPARTMENT OF AGRICULTURE Special Commissioner of Agriculture, Contact person Section Contact No : 9849439369 DEPARTMENT OF AGRICULTURE Department of Agriculture Reference No. AGC02-35029/3/2020 Page 2 of 53 File No.AGC02-35029/3/2020-AGRI-LABS Selection Tender for Supply, Installation & Maintenance of Digital Kiosks for Rythu Bharosa Kendralu Tenders are invited by Special Commissioner of Agriculture, Dept of Agriculture, Government of Andhra Pradesh on e-Procurement platform from the original equipment manufacturers for the supply & installation of Digital Kiosks and for maintenance & support of these Digital Kiosks for a period of 5 years, at different locations as listed under “Annexure - A” of this document. Bidders should take note of the fact that the procurement would be in a staggered manner. Special Commissioner of Agriculture shall issue Purchase Orders (POs) to supply the Digital Kiosks as and when the Rythu Bharosa Kendralu are ready. Bidders should note that all prices quoted shall remain unchanged for duration of 11 months from the date of issue of Letter of Intent (LoI). Page 3 of 53 File No.AGC02-35029/3/2020-AGRI-LABS Selection Tender for Supply, Installation & Maintenance of Digital Kiosks for Rythu Bharosa Kendralu Newspaper Advertisement DEPARTMENT OF AGRICULTURE RFP for selection of supplier of Digital Kiosks for Rythu Bharosa Kendralu Time schedule of various tender related events: Bid calling date 05.01.2020 1st Pre-bid conference date and time 10.01.2020 Technical Bid closing date/time 18-01-2020 12.00 PM Date of Opening of Technical Bid 18.01.2020 03.00 PM Communication to technically qualified bidders 20.01.2020 Date of closing of Financial Bid on 27.01.2020 03.00 PM e procurement portal only DEPARTMENT OF AGRICULTURE Special Commissioner of Agriculture, Contact person Section Contact No : 9849439369 DEPARTMENT OF AGRICULTURE Department of Agriculture Reference No. AGC02-35029/3/2020 The tender details and specifications can also be seen on www.apeprocurement.gov.in and http://www.apagrisnet.gov.in Sd/- Special Commissioner, DEPARTMENT OF AGRICULTURE Page 4 of 53 File No.AGC02-35029/3/2020-AGRI-LABS Selection Tender for Supply, Installation & Maintenance of Digital Kiosks for Rythu Bharosa Kendralu Table of Contents SECTION 1: SCOPE OF WORK AND TECHNICAL REQUIREMENTS 7 1. Introduction 7 2. Scope of Work 7 3. Technical Specifications of Digital Kiosk 8 4. Project Duration & Timelines 10 4.1 Duration 10 4.2 Timelines 10 SECTION 2: INSTRUCTIONS TO BIDDERS & BID PROCESS 1. General Instructions to Bidders 10 1.1 Completeness of Response 11 1.2 Proposal preparation costs & related issues 11 1.3 Pre-bid Meeting 11 1.4 Responses to Pre-bid Queries and Issue of Corrigendum 11 1.5 Right to terminate the process 12 1.6 Preparation of Proposals 12 1.7 Submission of Responses 12 1.8 Short listing Criteria 13 2. Technical Eligibility Criteria 13 2.1 Technical Eligibility Criteria 15 2.2 Technical Evaluation Criteria 16 3. Commercial Bid Evaluation 17 4. Negotiations 17 5. Award of Contract 18 6. Warranty 18 7. Change Orders 19 8. Contract Amendments 19 9. Assignment 19 10. Delays in the Supplier's Performance 20 11. Payment terms 20 Page 5 of 53 File No.AGC02-35029/3/2020-AGRI-LABS Selection Tender for Supply, Installation & Maintenance of Digital Kiosks for Rythu Bharosa Kendralu 12. Force majeure 20 13. Resolution of disputes 22 14. Governing Languages 22 15. Applicable Law 22 16. Notices 22 17. Taxes & duties 23 18. Standards 23 19. Performance Bank Guarantee 23 20. Rejection of Bids 23 21. Technical Rejection Criteria 23 22. Commercial Rejection Criteria 24 Annexure – 1: Technical Specifications Compliance sheet 25 Annexure – 2: Tender Form 26 Annexure – 3: Turnover 27 Annexure – 4: Manufacturer Authorization Form (MAF) 28 Annexure – 5 : Commercial Bid 29 Undertaking on 5 Years Comprehensive Onsite Warranty Support 30 Undertaking on Not Being Black-Listed 31 Undertaking on Acceptance of Terms and Conditions in Tender 32 Undertaking on Office Premises 33 Undertaking on litigation(s) 34 Performance Bank Guarantee (PBG) 35 SECTION 3: DRAFT CONTRACT AGREEMENT 36 ANNEXURE – A 37 Page 6 of 53 File No.AGC02-35029/3/2020-AGRI-LABS Selection Tender for Supply, Installation & Maintenance of Digital Kiosks for Rythu Bharosa Kendralu SECTION 1: SCOPE OF WORK AND TECHNICAL REQUIREMENTS This section provides details pertaining to the following; Introduction Scope of Work Digital Kiosk Specifications Project Duration& Timelines 1. Introduction The Government of Andhra Pradesh is establishing Rythu Bharosa Kendralu (RBKs) in all Gram Panchayat Secretariats by integrating Agri Input shops and Farmer Knowledge Centers with an aim to supply quality inputs in the village and to disseminate the knowledge pertaining to Agriculture and Allied departments to the farmers through these centers. The RBK centers make available multi-brand Quality Agricultural inputs to farmers at right price, right time at their village secretariats. The Agri Input Shop in RBK is a Virtual Shop with a Digital Kiosk for taking orders from interested farmers. Model products will be on display in these shops. In every District 5 Hubs (Godowns) are being established to maintain physical stock of Agri Inputs and to supply to the RBKs based on Indent. The total Villages Secretariats in the State are 11,158 and it is proposed to establish Rythu Bharosa Kendralu in staggered manner. The RBK rollout plan is as follows. 3300 RBKs by Jan’2020 1700 RBKs by Feb’2020 3000 RBKs by Mar’2020 3158 RBKs by Apr’2020 Total : 11, 158 (As per Annexure - A) In view of the above, Special Commissioner of Agriculture, Department of Agriculture, Government of Andhra Pradesh intends to procure Digital KIOSKS for this purpose. An agency shall be selected through a tender process, to supply, install and maintain (for a period of 5 years) these Digital KIOSKS at 11,158 Rythu Bharosa Kendralu. 2. Scope of Work The following activities are to be carried out by the bidder under this assignment; a) Supply, Install and Configure the Digital KIOSKS as per the Technical specifications of this tender document. It is the responsibility of the bidder to ensure that all other related components such as, but not limited to; patch chords, cables, etc. are fully populated for the Digital Kiosks. Page 7 of 53 File No.AGC02-35029/3/2020-AGRI-LABS Selection Tender for Supply, Installation & Maintenance of Digital Kiosks for Rythu Bharosa Kendralu b) Bidder should install and configure licensed software on the Digital KIOSK and ensure that all the connected devices function properly including network configuration to access the web applications. c) Provide 3 years Onsite Comprehensive Warranty Support and 2 years AMC for Digital Kiosks. Note: It is the responsibility of the bidder cum OEM to ensure that the Onsite Warranty Support during the entire duration of the project. d) Bidder is responsible for ensuring that the Digital Kiosk supplied have not or do not reach end-of-life / end-of-support during the entire duration of the project. e) Digital kiosks have to be supplied at the locations stated under Annexure - A of this Tender document. It is the responsibility of the bidder to arrange for the necessary logistics and ensure the smooth transportation of Digital Kiosks to the locations stated under Annexure - A of this Tender document, at their own cost. Bidder is responsible for any damages caused during the transportation or installation and configuration of items. Any, such damaged items have to be replaced by the bidder at no additional cost to Spl Commissioner of Agriculture, AP, Guntur.
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