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$GPLQLVWUDWLYH 5HFRUG 2DN 5LGJH 7XUQSLNH 3 %R[ 2DN 5LGJH 7HQQHVVHH 2IILFH )D[ 2WKHU 6$& 2IILFHV $OEXTXHUTXH $XJXVWD %RVH %RVWRQ &RW XPEXV 'HQYHU +XQWVYOOH /DV 9HJDV /RV $QJHOHV 0F/HDQ 2UODQGR 3DOR $GR 5HVWRL 6DQ 'LHJR 6DQ )UDQFLVFR 6HDWWOH 6W /RXLV DQG 7XFVRQ 200-1e Combustion_Engineering_08.14_0001_a Minutes of the Community Relations Meeting for the FUSR.AP Characterization at the Combustion Engineering Site April 29 1998 meeting was held on April 29 1998 at the USACE New England Distnct NED office in Concord Massachusetts with representatives from the USACE NED The of Combustion Engineering CE and SAIC USACE NED subcontractor purpose the meeting was to discuss future plans for community relations CR activities for the FUSRAP characterization at the CE site and how these activities will be coordinated with CEs ongoing and planned activities for the Voluntary Corrective Action VGA program Attendees at the meeting were as follows Larry Rosenburg USACE-NED Beverly Lawrence USACE-NED Dennis Waskiewicz USACE-NED John Conant ABB-CE Frank Richters ABB-CE Keith Knauerhase ABB-CE Debbie Browning SAIC bulletized list of the meeting highlights plan of action and agreements reached for revisions to the USACE draft CR Plan are provided below Meeting Highlights Conant provided handouts Considerations and Elements for an Understanding of Cooperation see Attachment and Potential Community Relations Tools see Attachment Rosenburg stated that the items listed in the TMUnderstanding of Cooperation handout appear reasonable Rosenburg stated that the USACE is comfortable with CEs current CR effort As proactive measure CE is planning the first community out reach for the VCA program when they start characterization Regulations do not require the community out reach until initiation of the remediation Rosenburg stated that care should be taken in the CR activities to ensure that the stakeholders do not perceive that the USACE is involved in the VCA cleanup public repository which combines FUSRAP and VCA information should be established in the near future The USACE will also consider whether to establish Web Page for the CE FUSRAP activities The USACE needs to establish an Administrative Record for the FUSRAP activities at the CE site Plan of Action number of proposed USACE CR activities with tentative schedules were agreed upon for the near future May 23 1998 Contact stakeholders to inform them of upcoming meetings- USACE action June 9-12 1998 CE Environment Safety and Health days the media day should not be scheduled during this time Internal CE activity June 14 1998 Complete final USACE CR Plan prior to the media day SAIC action June 15 1998 Media day at CE with site tour and information presentations Coordinated action between USACE and CE June 22 1998 Public meeting or other initiative e.g site tour Coordinated action between USACE and CE After June 22 1998 Ongoing briefings for all stakeholders on to be defined frequency Coordinated action between USACE and CE Changes agreed on for USACE CR Plan SAIC will proceed to incorporate eartier comments and agreements reached in this meeting into Draft Final CR Plan The changes to the USACE CR Plan agreed upon in the meeting are provided below Some of these changes were recommended previously by CE in their comments on the draft CR Plan reference March 23 1998 correspondence Conant CE to Lawrence USACE The interviews will be conducted at later date The CE site will be referenced as encompassing 600 acres versus 1100 acres The site Will be referred to as the CE site versus the ABB-CE site general schedule for FUSRAP activities similar to that presented in the USACE 90 day Congressional report will be included The following revisions will be made to the Contact List SAIC will verify whether Lahs Durham Chermiak Coleman and WHTX-TV should remain on the Contact List or delete them from the list Individuals names should be deleted from the media contact list The plan should contain more inclusive media contact list simUar to the one provided by the USACE shown in Attachment The foUowing individuals should be added to the list Ruth Fahrbach Richters can suppy the address House of Representative District 61 Dwayne Gardner Bureau of Air Management Radiation Control Division Connecticut Department of Environmental Protection 79 Elm Street Hartford CT 06016-5127 Mr John Kissel should remain on the list ATTACHMENT FUSRAP VCA Community Relations Considerations and Elements for an Understanding of Cooperation Under the assumption that community relations for FUSRAP and VCA would be best served by collaborative effort it is generally understood between USACE and CE that USACE is responsible to lead the FUSRAP community relations initiatives and efforts CE is responsible to lead the VCA community relations initiatives and efforts Both parties will cooperatively allow and promote opportunities to combine FUSRAP and VCA community relations Both parties will inform the other of planned community relations activities Both parties will share communication from the public media public officials and unless considered confidential political offices whether solicited or not ATTACHMENT Both parties will share relevant communication with other government agencies unless confidential Both parties will consider and discuss with the other the need or desire to involve SIC in each community relations activity Periodic community relations meetings will be held times per year between USACE and CE or as needed for FIJSRAP/VCA matters Both parties will maintain and inform the other of an appropriate point of contact to fact etc use with press releases newsletters sheets i.e For more info contact Frank Both parties Will mutually agree on distribution lists for public communication ATTACHMENT In cases where collaborative effort is not appropriate or desired by one party that party will endeavor to advise the other in advance of actions to be taken and why collaborative effort should not be engaged COOP_RELDOC April 199 ATTACHMENT FUSRAP VCA Community Relations Potential Community Relations Tools tools In reviewing community relations plans by the USACEISAIC and CE the following were considered each with varying amounts of liklihood of use Newsletters 2/year Public Advisory Group stable group made of local officials and residents strongly advised by EPA Public Meetings not strongly endorsed by EPA or USACE Public Officials Meetings regular periodic meetings important Fact Sheets Media Meetings/lours briefing packages Near-Neighbor Updates miles radius Direct Mailings newsletters updates bulletins etc Political Representative Meetings Fed.ICTILocal ATTACHMENT Matt Waid Editor Editor Windsor Locks Journal The New York Times Hartford inquirer 99 Main St Room 413 State Capitol Bldg P.O Box 1260 Hartford CT 06115 Hartford CT 06101 Bristol CT 06010 Bureau Chief News Director News Director Associated Press Greater Hartford CATG WCCC AM FM 40 Sargent Drive 801 Parker St 243 Whitney St New Haven CT 06519 Manchester CT 06040 Hartford CT 06105 Editor Editor News Dirctor Journal Inquirer Young Perspective WHCN-FM 1039 306 Progress Drive 180 Clinton St Asylum Ave Manchester CT 06040 New Britain CT 06053 Hartford CT 06106 Editor Editor News Director Hartford Courant Newington Town Crier WKSS-FM 285 Broad Street 99 Main Street 10 Columbus Blvd Hartford CT 06115 Bristol CT 06010-6528 Hartford CT 06106 Editor Editor News Director Herald Rockville Reminder WZMX One Herald Square P.O Box 27 10 Executive Drive 06032-2837 New Britain CT 06050 Rockville CT 06066 Farmington CT Editor Editor News Director Hartford Sunday Courant Tn-Town Reporter WTIC 285 Broad St 138 Old Town Road One Financial Plaza 06103 Hartford CT 06115 Rockville CT 06066 Hartford CT Editor Editor News Director Hartford Gazette Rare Reminder WPOP 54 Connecticut Blvd 38 New Britain Ave 10 Columbus Blvd 06106-1 976 Hartford CT 06108 Rocky Hill CT 06067 Hartford CT Editor Editor New Director Glastonbury Citizen Hartford News WRYM P.O Box 373 20 isham Rd 1056 Willard Ave Glastonbury CT 06033 Hartford CT 06107 Newington CT 06111 Editor Editor News Director Catholic Trnascript Wethersfield Post MNUH-FM 785 Asylum Ave 20 Isham Rd 200 Bloomfield Ave Hartford CT 06105 Hartford CT 06107 Hartford CT 06110 ditor Editor News Director onn Jewish Ledger Windsor Journal WKND 24 Farmington Ave Ste 99 Main Street 544 Windsor Ave Hartford CT 06107-2217 Bristol CT 06010-6528 Windsor CT 06095 ATTACHMENT News Director News Director Bureau Chief CT Public Television WKN United Press International 24 Summit St P0 Box 1480 51 Earl St Hartford CT 06106 Windsor CT 06095 Maiden MA 02148 News Director News Director Bureau Chief WFSB-TV WHTN-TV Reuters Constitution Plaza 1300 Liberty St 53 State St HartfordCT 06115 Springfield MA 01101 Boston MA 02109 News Diector Bureau Chief Bureau Chief WHNB-1V Associated Press Associated Press 1422 New Britain Ave 10 Dorrance St 1391 Main St Hartford CT 06110 Providence RI 02902 Springfield MA 01103 Editor Editor Editor Famington Valley Herald Evening Bulletin Boston Globe Old Mill Lane 75 Fountain St 135 Morrissey Blvd Simsbury CT 06070 Providence RI 02902 Boston MA 02107 Editor Editor Editor Reminder Journal Bulletin Boston Herald P0 Box 210 75 Fountain St Herald Square Rockville CT 06066 Providence RI 02902 Boston MA 02106 Editor Editor Editor Foothills Trader Providence Sunday Journal Christian Science Monitor 85 River Road 75 Fountain Street One Norway St Collinsville CT 06022-1226 Providence RI 02902 Boston MA 02115 News Director News Director News Director United Artists Cable WPR I-TV WBZ-TV 91 Shield Street 25 Catamore Blvd 1170 Soldiers Field Rd WHartford CT 06110-1985 Providence RI 02914 Boston MA 02134 Editor News Director News Director Enfleld Press WJAR-TV WN EV-1/ 71 Church St 23 Kenney Drive Bullfinch Place Enfield CT 06082 Cranston RI 02920-4489 Boston MA 02114 Editor News Director News Director Northern CT Bazaar WSBE-TV WCVB-TV 71 Church St 50 Park Lane TV Place Enfleld CT 06082 Providence RI 02907 Needham MA 02192 Editor Bureau Chief News Director Imprint Newspapers Associated Press WFXT-TV 99 Main Street 184 High St P0 Box 9125 Bristol CT 06010-6528 Boston MA 02110 Dedham MA 02027-9125 ATTACHMENT Editor News Director Daily Hampshire Gazette WHYN AM FM 115 Cortz Street 1331 Main St Northampton MA 01060 Springfield MA 01103 Editor News Director Berkshire Eagle WMAS AM FM 33 Eagle Street P.O Box 1418 Pittsfield MA 01201 Springfield MA 01101 Editor News Director Union-News WACM-AM 1860 Main Street 34 Sylvan St Springfield MA 01101 Springfield MA 01089 Editor News Director Sunday Republican WNNZ-AM 1860 Main St P.O Box 15640 Springfield MA 01101 Springfield MA 01115-5640 Editor News Director Westfield Evening News WGBY-TV 62-64 School Street 44 Hampden St Westfield MA 01086 Springfield MA 01103 Editor News Director Chicopee Herald WGGBTh/ P.O Box 950 P.O Box 40 Chicopee MA 01014-0950 Springfield MA 01102 News Director News Director WACE-AM WVVLP-TV P.O Box P.O Box 2210 Springfield MA 0101 3-1 797 Springfield MA 01102-2210 News Director WBEC AM FM P.O Box 958 Pittsfield MA 01202 News Director WBRK-AMIWRCZ-FM 100 North Street Pittsfield MA 01201 ews Director NUHN-AMIWUPE-FM 501 East Street ittsfield MA 01202