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GOVERNMENT of the REPUBLIC of ZAMBIA Bidding Document For

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GOVERNMENT of the REPUBLIC of ZAMBIA Bidding Document For Ministry of Health GOVERNMENT OF THE REPUBLIC OF ZAMBIA Tender No. MoH/GFATM/ORD/003/2019 Bidding Document for the TENDER FOR THE PROVISION OF INSURANCE BROKERAGE SERVICES FOR THE MINISTRY OF HEALTH Head, Procurement & Supplies Unit Ministry of Health Ground Floor, Ndeke House Haile Selassie Avenue, Longacres P. O. Box 30205 Lusaka, ZAMBIA Telephone: +260-211-251404 Facsimile: +260-211-253949 JUNE, 2019 ii Table of Contents Preface: Invitation for Bids Part I – Bidding Procedures...................................................... Error! Bookmark not defined. Section I. Instructions to Bidders ..................................................................................5 Section II. Bidding Data Sheet.....................................................................................27 Section III. Bidding Forms .........................................................................................33 Part II – Activity Schedule ........................................................ Error! Bookmark not defined. Section IV. Activity Schedule.....................................................................................44 Part III – Conditions of Contract and Contract Forms .....................................................47 Section V. General Conditions of Contract ................................................................49 Section VI. Special Conditions of Contract ................................................................64 Section VII. Contract Forms .......................................................................................67 iii Invitation for Bids IFB No.MoH/GFATM/ORD/003/2019 MoH/GFATM/ORD/003/2019: TENDER FOR THE PROVISION OF INSURANCE BROKERAGE SERVICES FOR THE MINISTRY OF HEALTH. 1. The Ministry of Health has received financial support from the Global Fund to Fight HIV, Tuberculosis and Malaria and intend to apply part of the funding toward payments under the contract for the provision of Insurance Brokerage Services for Pharmaceuticals and Medical Supplies Procured with Funding from the Global Fund Grants. 2. The Ministry of Health, now invites sealed bids from eligible and qualified bidders for the provision of Insurance Brokerage as per details provided in the Bidding documents. 3. Bidding will be conducted through Open National Bidding procedures specified in the Public Procurement Act No. 12 of 2008 and the Public Procurement Regulations of 2011, and is open to eligible and interested bidders as specified in the Bidding Documents. 4. Interested eligible bidders may obtain further information from The Head – Procurement and Supplies Unit, Ministry of Health and inspect the Bidding Documents at the address given below from 08:00 hours to 13:00 hours and from 14:00 hours to 17:00 hours, Monday to Friday. HOWEVER, TELEGRAPHIC AND/OR ELECTRONIC OFFERS WILL NOT BE ACCEPTED. The bidding documents can also be accessed on the Ministry of Health website: www.moh.gov.zm 5. A complete set of Bidding Documents in English may be purchased by interested bidders upon payment of a non-refundable fee of ZMW 1,000.00 or its equivalent in any freely convertible currency at the prevailing exchange rate in cash or by Bank certified cheque. All bidders are expected to deposit funds in the account below for the purchase of bid documents and submit to the cashier at Ministry of Health Headquarters Ndeke House, cashiers officer will then issue a GRZ receipt for collection of bid documents from Procurement Unit: ACCOUNT NAME: MOH-THIRD PARTY ACCOUNT BANK: INVESTRUST BANK BRANCH: ODYS BRANCH ACCOUNT NUMBER: 110110077002061 BRANCH CODE: 170011 6. A Pre – Bid meeting shall be held on Tuesday 9th July, 2019 14:00 hours local time at Ministry of Health, Conference Room, Ground Floor, Ndeke House, Lusaka. iv 7. The Bids should be clearly marked “Tender for the Provision of Insurance Brokerage Services for the Ministry of Health” and addressed to the Head – Procurement and Supplies Unit, must be accompanied by a Securing Bid Declaration, duly signed. The sealed bids must be deposited in the tender box at the Ministry of Health, Ground Floor, Ndeke House, Haile Selassie Road, Longacres, Lusaka, Zambia, on or before Friday 26th July 2019, at 10:00 hours local time. Late Bids will be rejected. Bids will be opened soon after closing in the Conference Room on the Ground Floor, Ndeke House, Ministry of Health, in the presence of bidders/representatives who choose to attend. 8. The addresses referred to above are, For further information: Head, Procurement and Supplies Unit Ministry of Health, Ground Floor, Ndeke House P.O. Box 30205 Haile Selassie Avenue, Longacres Lusaka. ZAMBIA Facsimile : +260-211-251404 For submission of bids: For opening of bids: Ministry of Health, Headquarters Ministry of Health, Headquarters Tender Box, Reception Area Conference Room, Ground Floor, Ground Floor, Ndeke House Ndeke House, Haile Selassie Avenue, Haile Selassie Avenue, Longacres Longacres, Lusaka. ZAMBIA. Lusaka. ZAMBIA Mr. Wilson Lungu Head – Procurement and Supplies Unit For/ Permanent Secretary (A) MINISTRY OF HEALTH 5 Section I. Instructions to Bidders Table of Clauses A. General ................................................................................................................................7 1. Scope of Bid .......................................................................................................7 2. Source of Funds .................................................................................................7 3. Corrupt or Fraudulent Practices .........................................................................7 4. Eligible Bidders .................................................................................................9 5. Qualification of the Bidder ..............................................................................10 6. One Bid per Bidder ..........................................................................................12 7. Cost of Bidding ................................................................................................12 8. Site Visit...........................................................................................................12 B. Bidding Documents ..........................................................................................................13 9. Content of Bidding Documents .......................................................................13 10. Clarification of Bidding Documents ................................................................13 11. Amendment of Bidding Documents ................................................................13 C. Preparation of Bids ..........................................................................................................14 12. Language of Bid ...............................................................................................14 13. Documents Comprising the Bid .......................................................................14 14. Bid Prices .........................................................................................................14 15. Currencies of Bid and Payment .......................................................................15 16. Bid Validity ......................................................................................................15 17. Bid Security .....................................................................................................16 18. Alternative Proposals by Bidders.....................................................................17 19. Format and Signing of Bid ...............................................................................18 D. Submission of Bids ...........................................................................................................18 20. Sealing and Marking of Bids ...........................................................................18 21. Deadline for Submission of Bids .....................................................................19 22. Late Bids ..........................................................................................................19 23. Modification and Withdrawal of Bids .............................................................19 E. Bid Opening and Evaluation ...........................................................................................19 24. Bid Opening .....................................................................................................19 25. Process to Be Confidential ...............................................................................20 26. Clarification of Bids .........................................................................................20 27. Examination of Bids and Determination of Responsiveness ...........................21 28. Correction of Errors .........................................................................................21 29. Currency for Bid Evaluation ............................................................................22 30. Evaluation and Comparison of Bids ................................................................22 31. Preference for Domestic Bidders .....................................................................23 F. Award of Contract ............................................................................................................23 32. Award Criteria .................................................................................................23 Section I. Instructions
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