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Suffolk Eu Transition Emergency Plan

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Suffolk Eu Transition Emergency Plan OFFICIAL SUFFOLK EU TRANSITION EMERGENCY PLAN Lead Organisation: SRF Partnership Manager Date of Implementation: Oct 20 Review date: Continuous Issue: 3 OFFICIAL GENERAL DATA PROTECTION REGULATIONS 2016/679 AND DATA PROTECTION ACT 2018 This plan does not include personal, sensitive or special category data as defined under the General Data Protection Regulations. It does include data/information relevant to achieve planning arrangements and identifies how more specific personal data will be used during any emergency. FREEDOM OF INFORMATION ACT 2000 This document will be made publicly available through the Suffolk Resilience Forum website. This document has been redacted in accordance with the Freedom of Information Act 2000. REVIEW This plan will be reviewed by the Suffolk Resilience Forum Partnership Manager on behalf of the Suffolk Resilience Forum continuously throughout the EU Transition period. V3 OFFICIAL OFFICIAL CONTENTS GENERAL DATA PROTECTION REGULATIONS 2016/679 AND DATA PROTECTION ACT 2018......................................................................................... ii FREEDOM OF INFORMATION ACT 2000 ............................................................ ii REVIEW ................................................................................................................... ii CONTENTS ............................................................................................................. iii DISTRIBUTION ...................................................................................................... iv AMENDMENT RECORD ........................................................................................ v 1 INTRODUCTION .............................................................................................. 1 2 AIM ................................................................................................................... 1 3 OBJECTIVES .................................................................................................... 1 4 RISK .................................................................................................................. 1 5 PRE-EU TRANSITION GOVERNANCE .......................................................... 2 6 CONCEPT OF MULTI-AGENCY RESPONSE for PRE or POST EU TRANSITION ........................................................................................................... 5 7 INFORMATION SHARING .............................................................................. 5 8 ROLES AND RESPONSIBILITIES................................................................... 5 9 COMMUNICATIONS ....................................................................................... 6 10 RECOVERY .................................................................................................. 6 11 EXERCISES ................................................................................................... 6 12 APPENDIX A – MAP OF KEY INFRASTRUCTURE IN SUFFOLK ........... 7 13 APPENDIX B – GLOSSARY ........................................................................ 9 V3 OFFICIAL OFFICIAL DISTRIBUTION MHCLG - RED Environment Agency Maritime & Coastguard Agency Public Health England Highways England Civil Nuclear Constabulary NHS England (East) HQ 7th Infantry Brigade & HQ East Anglian Water Essex & Suffolk Water East of England Ambulance Service NHS Trust Suffolk Constabulary Suffolk Fire & Rescue Service Ipswich and East and west Suffolk CCGs Suffolk County Council East Suffolk Council West Suffolk Council Babergh and Mid Suffolk Council Hutchison Ports Felixstowe Suffolk Coastal Port Health Authority V3 OFFICIAL OFFICIAL AMENDMENT RECORD Amendment Date Amended Summary by Change Brexit lead officer for Babergh 1 15.10.19 KC and Mid Suffolk District Councils Align with EU transition risks and 2 26.10.20 BHB Suffolk COVID coordination arrangements Updated Suffolk coordination 3 5/11/20 BHB arrangements from recovery to response. 4 5 6 7 8 9 10 11 12 13 V3 OFFICIAL OFFICIAL 1 INTRODUCTION This plan summarises the coordination arrangements within Suffolk pre and post EU transition to share information and monitor risks across responder agencies. It outlines how any EU transition related risks will be managed to prevent or control any incident becoming a serious consequence for public health or safety. This plan does not cover EU transition activity beyond the resilience sector. Work aimed at improving business or community readiness is being led through LA EU Transition Lead Officers. 2 AIM The aim of this plan is to outline the mitigation and management arrangements for EU transition on the resilience of Suffolk where public health or public safety are at risk. 3 OBJECTIVES • Set out Suffolk Resilience Forum (SRF) governance arrangement for pre and post EU Transition. • Set out the potential EU Transition risks. • Confirm the EU Transition planning assumptions. • Outline the escalation process to deal with an incident requiring an emergency management coordination structure. • Outline the communications arrangements to multiagency partners and the wider population of Suffolk. 4 RISK 4.1 Risk Assessments HM Govt provided RWCS to guide local risk assessment of EU transition resilience related risks for Suffolk in October 2020. The SRF EU Transition Cell (Working on Wednesdays (WOW)) completed a series of risk assessments based on planning assumptions in relation to their impact on public safety, health and disruption. 1 OFFICIAL OFFICIAL 4.2 Risk matrix 4.2.1 The risks are shown below: Catastrophic (5) Significant (4) Moderate (3) Demonstrations and Disorder. Minor Information and Data (2) Sharing. Disruption to Services. Relative impact Travel, Freight, Borders. Limited (1) Medium Medium Low Medium High Low High (1) (3) (5) (2) (4) Relative Likelihood Risk rating colour coding LOW MEDIUM HIGH VERY HIGH The position on the risk rating grid helps prioritise risks to ensure that resilience planning and capability building are focused and proportionate. We normally plan for high and very high risks or if they are publicly sensitive risks. 5 PRE-EU TRANSITION GOVERNANCE 5.1 SRF contacts: SRF Chair – Simon Megicks (Suffolk and Norfolk Constabularies) SRF Vice Chair – Dan Fearn (Suffolk Fire and Rescue Service) SRF Partnership Manager – EU Transition – Becky Heginbotham-Blount 5.2 Suffolk local government contacts – EU Transition Lead Officers Suffolk County Council – Caroline Davison West Suffolk Council- Jill Korwin Babergh / Mid Suffolk District Councils - Fiona Duhamel 2 OFFICIAL OFFICIAL Ipswich Borough Council – Ian Blofield East Suffolk Council – Nick Khan 5.3 Multiagency Resilience Engagement Category 1 Responders Organisation Suffolk Constabulary Suffolk Fire and Rescue Service East of England Ambulance Service MCA EA East Suffolk and North Essex Foundation Trust West Suffolk Foundation Trust NHS England and Ipswich and East CCG and West Suffolk CCG PHE BTP Category 2 Responders Organisation Border Force MOD Highways England Anglian Water Essex and Suffolk Water Port of Felixstowe Suffolk Chambers of Commerce Suffolk Trading Standards Port of Felixstowe Police Suffolk Coastal Port Health New Anglia LEP Suffolk Waste Management Partnership CNC - Sizewell ABP Lowestoft ABP Ipswich 5.4 Local Coordination EU Transition is a standing agenda item on the multi-agency Suffolk Covid SCG to provide an escalation route for resilience related issues both pre and post EU transition. A Covid TCG is also stood up which allows SRF WoW EU Transition Cell to escalate resilience issues. 3 OFFICIAL OFFICIAL 5.6 National engagement 5.6.1 LRF Chairs teleconferences Participation from SRF Chair or Vice Chair, SCG Chair or secretariat and SRF Partnership Manager or deputy. 5.7 EU Transition planning arrangements SRF WOW EU Transition Cell are responsible for any multiagency EU transition resilience planning required to ensure the resilience of Suffolk. SRF WoW will escalate any issues for strategic decision making to the Suffolk Covid SCG. 5.8 EU Transition reporting 5.8.1 The SRF Partnership Manager will collate all reports required to be submitted. 5.8.2 Information for the reports will be obtained by email / telephone confirmation from the members of the reporting team listed in 5.8.3. 5.8.3 The following agencies will be asked to contribute to the central government reporting template: Organisation Ipswich and East CCG and West Suffolk CCG Suffolk Chamber of Commerce Essex and Suffolk Water Ipswich and East CCG and West Suffolk CCG Suffolk Constabulary Anglian Water Suffolk Trading Standards Port of Felixstowe Police Public Health England Environment Agency Suffolk LA Group New Anglia LEP Port of Felixstowe Essex and Suffolk Water East Suffolk Suffolk Coastal Port Health Suffolk Constabulary Suffolk Constabulary SCC – Waste Management Partnership SCC – Business and Borders 4 OFFICIAL OFFICIAL Border Force BTP East of England Ambulance Service Suffolk Fire and Rescue Service 5.4 Mutual Aid Details of Mutual Aid agreements in existence are referenced paragraph 10 of the Suffolk Generic Emergency Response Plan. 6 CONCEPT OF MULTI-AGENCY RESPONSE FOR PRE OR POST EU TRANSITION Suffolk has already established Strategic and Tactical multi-agency coordination structures to manage Covid and has agreed to use these for any further risks. Accordingly, any EU transition response action will be considered by the pre-existing framework. 7 INFORMATION SHARING All EU Transition information is shared on Resilience Direct between partners. 8 ROLES AND RESPONSIBILITIES
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