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Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 1 MONROE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES AUGUST 4, 2020 I. CALL TO ORDER The Monroe County Board of Commissioners held a regular meeting on Tuesday, August 4, 2020 via electronic video/teleconference via Zoom Meeting pursuant to Governor Gretchen Whitmer’s Executive Order 2020-154 (rescinding previous orders). Chairman Lievens called the meeting to order at 5:00 p.m. II. ROLL CALL Roll call by Deputy Clerk, Lisa Sanders, as follows: PRESENT ABSENT David Hoffman Jerry Oley Mark Brant (arrived late due to technical difficulties) David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner A quorum being present, the Board proceeded to conduct business. III. PLEDGE OF ALLEGIANCE Commissioner Moore the Pledge of Allegiance. IV. OPENING PRAYER In lieu of the Opening Prayer, Chairman Lievens asked for a Moment of Silence for those involved in the tragic automobile accident on Sterns Road last week. V. APPROVAL OF AGENDA Motion by Commissioner Hoffman, supported by Commissioner Turner to approve the August 4, 2020 agenda, as presented. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant (arrived late due to technical difficulties) Dawn Asper David Swartout George Jondro Greg Moore, Jr. Jason Turner Henry Lievens Motion carried. Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 2 VI. APPROVAL OF MINUTES (07/21/2020 Regular Meeting Minutes) Motion by Commissioner Turner, supported by Commissioner Jondro to approve the minutes of the July 21, 2020 Regular Meeting as presented and waive the reading thereof. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner Motion carried. VII. PUBLIC COMMENT— Chairman Lievens asked the Clerk if anyone from the public had emailed a comment to her prior to 4:00 p.m. on Tuesday, August 4, 2020. Clerk replied she received no emails or calls for Public Comment. No other attendees in the meeting made a Public Comment. VIII. RESOLUTIONS, SPECIAL TRIBUTES & PRESENTATIONS—None IX. FINANCE MATTERS 1. Approval of the 08/05/2020 Accounts Payable Current Claims Report in the amount of $426,216.03 Motion by Commissioner Brant, seconded by Commissioner Jondro to accept the 08/05/2020 Accounts Payable Current Claims Report for $426,216.03 Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner Motion carried. 2. Letter dated July 23, 2020 from Ms. Kay Sisung, Monroe County Treasurer transmitting the Cash and Investment Report for the quarter ending June 30, 2020. Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 3 Ms. Denine Kamprath, Chief Deputy Treasurer, explained the report. Motion by Commissioner Swartout, seconded by Commissioner Asper to accept and place on file the June 30, 2020 Cash and Investment Report from the Monroe County Treasurer. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner Motion carried. X. CONSENT AGENDA 1. Approval of Non-Claims a. Check Register dated 07/24/2020 in the amount of $706,338.82 b. Check Register dated 07/31/2020 in the amount of $1,124,670.61 Motion by Commissioner Hoffman, seconded by Commissioner Swartout to approve the Consent Agenda as presented. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner Motion carried. XI. COMMUNICATIONS Board Action: 1. Letter dated July 28, 2020 from Sgt. David Buchko, Monroe County Sheriff’s Office, requesting approval accept an allocation of $12,751.00 from the Edward Byrne Memorial Justice Assistance Grant Program (JAG) FY2020 Local Solicitation from the Bureau of Justice Assistance with no local match funds required. Chairman Lievens read the request into the record. Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 4 Motion by Commissioner Jondro, seconded by Commissioner Hoffman to accept the communication, place it on file and approve the request to accept the Edward Byrne Memorial Justice Assistance Grant (JAG) FY2020 Local Solicitation from the Bureau of Justice Assistance in the amount of $12,751.00 with no local match funds required. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner Motion carried. 2. Letter dated July 28, 2020 from Sgt. David Buchko, Monroe County Sheriff’s Office, requesting approval to accept a Risk Avoidance Program (RAP) Grant from the Michigan Municipal Risk Management Authority in the amount of $1,395.57 to assist with the purchase of two (2) new diagnostic stations used to provide medical care to Monroe County Jail inmates. County match of $1,395.57 to be funded from 2020 Sheriff’s Office budget. Chairman Lievens read the request into the record. Motion by Commissioner Oley, seconded by Commissioner Moore to accept the communication, place it on file and approve the acceptance of a Risk Avoidance Program (RAP) Grant from the Michigan Municipal Risk Management Authority in the amount of $1,395.57 to assist with the purchase of two (2) new diagnostic stations used to provide medical care to Monroe County Jail inmates. County match of $1,395.57 to be funded from 2020 Sheriff’s Office budget. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner Motion carried. 3. Letter dated July 29, 2020 from Sgt. David Buchko, Monroe County Sheriff’s Office, requesting approval to submit a grant application to the Office of Highway Safety Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 5 Planning for the Secondary Road Patrol and Traffic Accident Prevention Program (SRP) and accept an allocation of $100,514.00 for FY2021. This grant is used to support the Sheriff’s Office Traffic and Safety Division and has a total proposed budget of $383,038.00. The budget will require a total match of $282,524.00. The Sheriff’s Office requests that $1,040.00 be funded in 2020 from the contingency fund set aside when the State of Michigan temporarily eliminated the FY2020 SRP Grant. The remaining match amount of $281,484.00 will be included within the Sheriff’s Office budget as part of the adopted 2021 budget. Chairman Lievens read the request into the record. Motion by Commissioner Jondro, seconded by Commissioner Swartout to accept the communication, place it on file and approve the request to submit a grant application to the Office of Highway Safety Planning for the Secondary Road Patrol and Traffic Accident Prevention Program (SRP) and accept the allocation of $100,514.00 for FY2021 under the parameters set forth in the correspondence. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner Motion carried. 4. Letter dated July 29, 2020 from Mr. Michael Bosanac, Administrator/Chief Financial Officer submitting a deficit elimination plan for the Monroe County Drain Commission Component Unit-Special Drain Capital Projects Fund and accompanying resolution for transmittal to Michigan Department of Treasury. Mr. Bosanac explained the request. He and Mr. David Thompson, Drain Commissioner answered questions from Commissioners. Motion by Commissioner Swartout, seconded by Commissioner Brant to accept the communication, place it on file and authorize the Resolution describing the Deficit Elimination Plan for the Monroe County Monroe County Drain Commission Component Unit-Special Drain Capital Projects Fund for transmittal to Michigan Treasury. Roll call by Clerk as follows: Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 6 AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner Motion carried. XII. PUBLIC HEARINGS—None XIII. OLD BUSINESS 1. Update on County Response to COVID-19 Pandemic Emergency A. Public Health Mr. Michael Bosanac, Administrator/Chief Financial Officer gave an overview of the Health Department’s role and response to the COVID-19 Pandemic Emergency in Ms. Comerzan’s absence. • As of yesterday, 790 confirmed positive cases; 406 female/384 male • The rate of positive cases as of July 31, 2020 (latest data) was 6.3% based on daily total tests of 267 (Avg.). Puts Monroe County into a Medium Risk category • It is Epidemiologically linked (family, coworker, party) but still is also Community spread • Most cases are mild • Sufficient capacity in hospitals for Covid patients if needed • Ms. Comerzan is engaged in communication with school superintendents regarding reopening of schools in the fall. B. Jail & Law Enforcement Operations Major Troy Goodnough, Jail Administrator updated the Board on the precautions being taken for both staff and inmates at the Main Jail and Dormitory. • Jail Operations-No change since last report • Hiring processes continue in a positive direction • Sheriff is not going to get into enforcing complaints relating to masks C. County Operations Mr. Michael Bosanac, Administrator/Chief Financial Officer discussed County’s response to the COVID-19 Pandemic. • Double murder trial that needs to commence. SCAO must approve the plan for potential jurors • 50-60 visitors are coming in the Courthouse per day with no significant issues • Employees are following safety protocols Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 7 XIV.