Monroe County Board of Commissioners Regular Meeting Minutes 4, 2020 Page 1

MONROE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES AUGUST 4, 2020

I. CALL TO ORDER

The Monroe County Board of Commissioners held a regular meeting on Tuesday, August 4, 2020 via electronic video/teleconference via Zoom Meeting pursuant to Governor Gretchen Whitmer’s Executive Order 2020-154 (rescinding previous orders). Chairman Lievens called the meeting to order at 5:00 p.m.

II. ROLL CALL

Roll call by Deputy Clerk, Lisa Sanders, as follows:

PRESENT ABSENT David Hoffman Jerry Oley Mark Brant (arrived late due to technical difficulties) David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

A quorum being present, the Board proceeded to conduct business.

III. PLEDGE OF ALLEGIANCE Commissioner Moore the Pledge of Allegiance.

IV. OPENING PRAYER In lieu of the Opening Prayer, Chairman Lievens asked for a Moment of Silence for those involved in the tragic automobile accident on Sterns Road last week.

V. APPROVAL OF AGENDA Motion by Commissioner Hoffman, supported by Commissioner Turner to approve the August 4, 2020 agenda, as presented.

Roll call by Clerk as follows:

AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant (arrived late due to technical difficulties) Dawn Asper David Swartout George Jondro Greg Moore, Jr. Jason Turner Henry Lievens

Motion carried. Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 2

VI. APPROVAL OF MINUTES (07/21/2020 Regular Meeting Minutes) Motion by Commissioner Turner, supported by Commissioner Jondro to approve the minutes of the 21, 2020 Regular Meeting as presented and waive the reading thereof.

Roll call by Clerk as follows:

AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

Motion carried.

VII. PUBLIC COMMENT— Chairman Lievens asked the Clerk if anyone from the public had emailed a comment to her prior to 4:00 p.m. on Tuesday, August 4, 2020. Clerk replied she received no emails or calls for Public Comment. No other attendees in the meeting made a Public Comment.

VIII. RESOLUTIONS, SPECIAL TRIBUTES & PRESENTATIONS—None

IX. FINANCE MATTERS 1. Approval of the 08/05/2020 Accounts Payable Current Claims Report in the amount of $426,216.03

Motion by Commissioner Brant, seconded by Commissioner Jondro to accept the 08/05/2020 Accounts Payable Current Claims Report for $426,216.03

Roll call by Clerk as follows:

AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

Motion carried.

2. Letter dated , 2020 from Ms. Kay Sisung, Monroe County Treasurer transmitting the Cash and Investment Report for the quarter ending 30, 2020.

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Ms. Denine Kamprath, Chief Deputy Treasurer, explained the report.

Motion by Commissioner Swartout, seconded by Commissioner Asper to accept and place on file the , 2020 Cash and Investment Report from the Monroe County Treasurer.

Roll call by Clerk as follows:

AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

Motion carried.

X. CONSENT AGENDA 1. Approval of Non-Claims a. Check Register dated 07/24/2020 in the amount of $706,338.82 b. Check Register dated 07/31/2020 in the amount of $1,124,670.61

Motion by Commissioner Hoffman, seconded by Commissioner Swartout to approve the Consent Agenda as presented.

Roll call by Clerk as follows:

AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

Motion carried.

XI. COMMUNICATIONS Board Action: 1. Letter dated , 2020 from Sgt. David Buchko, Monroe County Sheriff’s Office, requesting approval accept an allocation of $12,751.00 from the Edward Byrne Memorial Justice Assistance Grant Program (JAG) FY2020 Local Solicitation from the Bureau of Justice Assistance with no local match funds required.

Chairman Lievens read the request into the record.

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Motion by Commissioner Jondro, seconded by Commissioner Hoffman to accept the communication, place it on file and approve the request to accept the Edward Byrne Memorial Justice Assistance Grant (JAG) FY2020 Local Solicitation from the Bureau of Justice Assistance in the amount of $12,751.00 with no local match funds required.

Roll call by Clerk as follows:

AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

Motion carried.

2. Letter dated July 28, 2020 from Sgt. David Buchko, Monroe County Sheriff’s Office, requesting approval to accept a Risk Avoidance Program (RAP) Grant from the Michigan Municipal Risk Management Authority in the amount of $1,395.57 to assist with the purchase of two (2) new diagnostic stations used to provide medical care to Monroe County Jail inmates. County match of $1,395.57 to be funded from 2020 Sheriff’s Office budget.

Chairman Lievens read the request into the record.

Motion by Commissioner Oley, seconded by Commissioner Moore to accept the communication, place it on file and approve the acceptance of a Risk Avoidance Program (RAP) Grant from the Michigan Municipal Risk Management Authority in the amount of $1,395.57 to assist with the purchase of two (2) new diagnostic stations used to provide medical care to Monroe County Jail inmates. County match of $1,395.57 to be funded from 2020 Sheriff’s Office budget.

Roll call by Clerk as follows:

AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

Motion carried.

3. Letter dated , 2020 from Sgt. David Buchko, Monroe County Sheriff’s Office, requesting approval to submit a grant application to the Office of Highway Safety Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 5

Planning for the Secondary Road Patrol and Traffic Accident Prevention Program (SRP) and accept an allocation of $100,514.00 for FY2021. This grant is used to support the Sheriff’s Office Traffic and Safety Division and has a total proposed budget of $383,038.00. The budget will require a total match of $282,524.00. The Sheriff’s Office requests that $1,040.00 be funded in 2020 from the contingency fund set aside when the State of Michigan temporarily eliminated the FY2020 SRP Grant. The remaining match amount of $281,484.00 will be included within the Sheriff’s Office budget as part of the adopted 2021 budget.

Chairman Lievens read the request into the record.

Motion by Commissioner Jondro, seconded by Commissioner Swartout to accept the communication, place it on file and approve the request to submit a grant application to the Office of Highway Safety Planning for the Secondary Road Patrol and Traffic Accident Prevention Program (SRP) and accept the allocation of $100,514.00 for FY2021 under the parameters set forth in the correspondence.

Roll call by Clerk as follows:

AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

Motion carried.

4. Letter dated July 29, 2020 from Mr. Michael Bosanac, Administrator/Chief Financial Officer submitting a deficit elimination plan for the Monroe County Drain Commission Component Unit-Special Drain Capital Projects Fund and accompanying resolution for transmittal to Michigan Department of Treasury.

Mr. Bosanac explained the request. He and Mr. David Thompson, Drain Commissioner answered questions from Commissioners.

Motion by Commissioner Swartout, seconded by Commissioner Brant to accept the communication, place it on file and authorize the Resolution describing the Deficit Elimination Plan for the Monroe County Monroe County Drain Commission Component Unit-Special Drain Capital Projects Fund for transmittal to Michigan Treasury.

Roll call by Clerk as follows:

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AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner

Motion carried.

XII. PUBLIC HEARINGS—None

XIII. OLD BUSINESS 1. Update on County Response to COVID-19 Pandemic Emergency A. Public Health Mr. Michael Bosanac, Administrator/Chief Financial Officer gave an overview of the Health Department’s role and response to the COVID-19 Pandemic Emergency in Ms. Comerzan’s absence. • As of yesterday, 790 confirmed positive cases; 406 female/384 male • The rate of positive cases as of , 2020 (latest data) was 6.3% based on daily total tests of 267 (Avg.). Puts Monroe County into a Medium Risk category • It is Epidemiologically linked (family, coworker, party) but still is also Community spread • Most cases are mild • Sufficient capacity in hospitals for Covid patients if needed • Ms. Comerzan is engaged in communication with school superintendents regarding reopening of schools in the fall.

B. Jail & Law Enforcement Operations Major Troy Goodnough, Jail Administrator updated the Board on the precautions being taken for both staff and inmates at the Main Jail and Dormitory. • Jail Operations-No change since last report • Hiring processes continue in a positive direction • Sheriff is not going to get into enforcing complaints relating to masks

C. County Operations Mr. Michael Bosanac, Administrator/Chief Financial Officer discussed County’s response to the COVID-19 Pandemic. • Double murder trial that needs to commence. SCAO must approve the plan for potential jurors • 50-60 visitors are coming in the Courthouse per day with no significant issues • Employees are following safety protocols Monroe County Board of Commissioners Regular Meeting Minutes August 4, 2020 Page 7

XIV. NEW BUSINESS 1. Appointments/Reappointments of Board/Commission members. This is for information only and will be voted on at the , 2020 meeting. A. Substance Use Disorder Oversight Policy Board of the Community Mental Health Partnership of Southeast Michigan i. Letter dated , 2020 from Mr. Thomas Waldecker requesting his re- appointment to the policy Substance Use Disorder Oversight Policy Board of the Community Mental Health Partnership of Southeast Michigan for a three (3) year term ending 30, 2023. LENGES SUMMARIZED Chairman Lievens read the request into the record and affirmed that this will be voted on at the August 18, 2020 meeting.

XV. PUBLIC COMMENT—None

XVI. ANNOUNCEMENTS—Mr. Bosanac announced that we plan to have an audit presentation at the August 18, 2020 meeting.

XVII. MEMBERS TIME Commissioner Swartout—He talked with Judge Weipert today about the money was appropriated in the fall for tethers and Judge Weipert said the program was going well.

Judge Weipert commented that he appreciates the appropriations for tethers; however, we need to increase that line item. It keeps the jail population down and it is an effective tool from domestic violence standpoint.

Chairman Lievens directed staff to explore funding for more tethers and look into this with the court. Mr. Bosanac asked Judge Weipert to give him a call and they can discuss further.

Commissioner Asper—Asked if offenders pay any part of the tether fee. Judge Weipert commented that MDOC does charge and perhaps we need to look at that as well. Commissioner Asper is just thrilled that the county is doing so well and everyone is cooperating. She has never worked with a better group of people

Commissioner Turner-Pass

Commissioner Brant-Pass

Commissioner Jondro-Pass

Commissioner Hoffman—Would like to keep the wage study in our sights to take care of our employees. Chairman Lievens said that it will be part of the 2021 budget process. Commissioner Hoffman added that the Fairgrounds is having the drive through for fair food this week. Chairman Lievens encouraged people to participate in the online auction for 4-H kids (with their animals). They work very hard.

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Commissioner Moore-Pleased to hear how we are taking a moderate approach and prioritizing what we need to do to comply with the Governor’s Executive Orders.

Commissioner Oley-Following up on the inmate housing count. We are significantly lower in population. It’s something to watch. Mr. Bosanac commented that staff has applied for CARES funding to help with this. We will probably see a deficit in that fund this year. Commissioner Brant commented that a one-year downturn is nothing to get shook up about. Many years we had a surplus. Discussion commenced.

Commissioner Lievens—Chairman thanked the staff and everyone in the meeting for participating.

XVIII. ADJOURNMENT—Motion by Commissioner Brant, seconded by Commissioner Oley to adjourn. With no further business to conduct, Chairman Lievens adjourned the meeting at 5:51 p.m.