Local Government Performance Assessment
Jinja District
(Vote Code: 511)
Assessment Scores
Accountability Requirements %
Crosscutting Performance Measures 81%
Educational Performance Measures 82%
Health Performance Measures 79%
Water & Environment Performance Measures 89% 511 Accountability Requirements 2019 Jinja District
No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance contract of the • From MoFPED’s The Annual Performance forthcoming year by June 30 on the basis of the PFMAA inventory/schedule of LG Contract of the forth coming year and LG Budget guidelines for the coming financial year. submissions of performance was submitted on 8th July 2019 contracts, check dates of within the adjusted submission submission and issuance of date of 31st August, 2019 receipts and:
o If LG submitted before or by due date, then state ‘compliant’
o If LG had not submitted or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes a Procurement • From MoFPED’s inventory of The LG submitted the approved Plan for the forthcoming FY by 30th June (LG PPDA LG budget submissions, check Budget Estimates that included a Regulations, 2006). whether: Procurement Plan for the FY 2019/20 on 8 thJuly, 2019 thus o The LG budget is accompanied being within the adjusted time by a Procurement Plan or not. If a frame of 31st August, 2019. LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.
Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual performance report for the From MoFPED’s official The annual performance report previous FY on or before 31st July (as per LG Budget record/inventory of LG submission for FY 2018/19 was submitted on Preparation Guidelines for coming FY; PFMA Act, 2015) of annual performance report 4thJuly, 2019 and this was within submitted to MoFPED, check the the adjusted submission date of date MoFPED received the annual 31st August, 2019 performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the quarterly budget performance From MoFPED’s official record/ The quarter 4 budget report for all the four quarters of the previous FY by end inventory of LG submission of performance reports were of the FY; PFMA Act, 2015). quarterly reports submitted to submitted within deadline of 31st MoFPED, check the date MoFPED July 2019 as per PFMA,2015 as received the quarterly performance shown in the table below; reports: • Quarter 1 was submitted on • If LG submitted all four reports to 30th October, 2018 MoFPED of the previous FY by July 31, then it is compliant (timely • Quarter 2 submitted 15th submission of each quarterly January, 2019 report, is not an accountability • Quarter 3 was submitted 13th requirement, but by end of the FY, may, 2019 all quarterly reports should be available). • Quarter 4 was submitted 26th July, 2019 • If LG submitted late or did not submit at all, then it is not All reports were submitted via compliant. PBS
Audit 5 Yes The LG has provided information to the PS/ST on the From MoFPED’s Inventory/record The LG had s provided status of implementation of Internal Auditor General and of LG submissions of statements information to the PS/ST on the the Auditor General’s findings for the previous financial entitled “Actions to Address Internal status of implementation of the 26 year by end of February (PFMA s. 11 2g). This Auditor General’s findings”, Internal Auditor General ’s statement includes actions against all find- ings where findings for the previous financial the Internal Audi- tor and the Auditor General Check: year 2017/2018 on 6th recommended the Accounting Officer to take action in September 2018 before the • If LG submitted a ‘Response’ lines with applicable laws. deadline of 30th April 2019. (and provide details), then it is compliant Likewise, the LG had s provided information to the PS/ST on the • If LG did not submit a’ status of implementation of the 8 response’, then it is non-compliant Auditor General ’s findings for the • If there is a response for all –LG previous financial year is compliant 2017/2018 on 14th February 2019 before the deadline of 30th • If there are partial or not all April 2019. issues responded to – LG is not compliant.
6 Yes The audit opinion of LG Financial Statement (issued in The Auditor General's Opinion for January) is not adverse or disclaimer. the financial statements of the LG for the year ended 30th June, 2019 was unqualified.
511 Crosscutting Jinja Performance District Measures 2019
Summary of Definition of No. Compliance justification Score requirements compliance Planning, budgeting and execution 1 0 All new Evidence that a district/ Jinja District had a functional Physical Planning Committee. However, it was not fully infrastructure municipality has: constituted as per the Physical Planning Act 2010, Part III (9). The Physical Planning projects in: (i) a Committee was composed of 12 members instead of 13 members stipulated by the above municipality / • A functional Physical ACT. Much as the Committee appointed by the CAO on 1st June, 2015 under reference (ii) in a district Planning Committee in number CR/208/1 had 14 members- by way of 3 additional members being Town Clerks, are approved place that considers the committee did not have a Physical Planner in private practice, which is a requirement by by the new investments on the ACT above. The committee members were; respective time: score 1. Physical 1. Kanyesige William designated as Chief Administrative Officer (Chairperson) Planning 2. Batwala Ephraim designated as Physical Planner (Secretary) Committees and are 3. Baluzalire Fred designated as District Natural Resources Officer (Member) consistent with the approved 4. Linda Alva designated as District Community Development Officer Physical Plans 5. Baliraine Paul designated as District Education Officer (Member) Maximum 4 points for this 6. Bagagaire Nathan designated as District Health Inspector Co-opted Member) performance 7. Ibanda Musa designated as District Principal Agricultural Officer (Member) measure. 8. Maganda Moses designated as District Environment Officer(Member)
9. Choli Guloba John designated as Town Clerk Buwenge Town Council (Member)
10. Buyinza Joseph designated as District Roads Engineer(Member).
11. Eremya David designated as District Water Officer (Member)
12. Kyangwa Ivan designated as District Community Development Officer (Member)
13. Magemeso Moses designated as Town Clerk Kakira T/C
14. Magumba Noah designated as Town Clerk Bugemebe T/C
The Committee sat during the FY 2018/2019. The sampled minutes indicated that the PPC met as below;
Date of meeting: 29th March, 2018
Matters discussed: Consideration of land applications under Minute no. JJA/DPPC/4.0/3/2018
Jinja District had a plan submission register book which was opened on 25th May, 2005.
A sample of applications indicated that the PPC had approved plans within 30 day or less from the date of submission.
For example; application by Olivia Kagwa, was submitted on 6th May, 2018 and was approved on 10th May, 2018; representing a turn -around time of 4 days
A second sampled application was that of Namukose Rebecca which was submitted on 4th July, 2019 and was approved on 4th July, 2019 representing a turn-around time of 1 day 1 1 All new • Evidence that district/ The LG submitted 4 sets of minutes of Physical Planning Committee to the MoLHUD as infrastructure MLG has submitted at follows; projects in: (i) a least 4 sets of minutes municipality / of Physical Planning • Quarter 1 minutes dated 8th July, 2018 were submitted on 10th July, 2019 (ii) in a district Committee to the • Quarter 2 minutes dated 27th November,2018 were submitted on 29th November, 2018 are approved MoLHUD score 1. by the • Quarter 3 minutes dated 20th February,2019 were submitted on 22nd February, 2019 respective Physical • Minutes dated 15th April, 2019 were submitted 20th May, 2019 Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 0 All new • All infrastructure The LG did not have a Physical Development Plan. infrastructure investments are projects in: (i) a consistent with the municipality / approved Physical (ii) in a district Development Plan: are approved score 1 or else 0 by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 1 All new • Action area plan The LG had Action Area Plan for Kakira Town Council covering 2017-2027 under the infrastructure prepared for the Drawing Number KTC/UPDP/04/02/2015 and approved by the national Physical Planning projects in: (i) a previous FY: score 1 or Board on 31st May, 2018 municipality / else 0 (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities There was evidence that the priorities in AWP for the current FY were based on the investment in AWP for the current outcomes of budget conference. activities in the FY are based on the approved AWP outcomes of budget The priorities were discussed in the Budget Conference held on 26th October, 2018. for the current conferences: score 2. Five prioritized investment activities were sampled and were shown in both AWP and DDP FY are derived as presented below; from the approved five- • Drilling, Casting and Installation of 12 boreholes in Kalungami, Lukolo C, Kabowa- year Kampala, Nawangoma, Buwanga, Nafugaki, Kainogoga, Buwolero C, Kizinga, Busowoko and Buleeba villages (Page 13 of the Budget Conference Report (BCR) and page 112 of development the AWP) plan, are based on • Construction of a Seed Secondary School at Buwenge Sub-County (Page 10 of the discussions in BCR and Page 68 of the AWP) annual reviews and • Renovation of Wakitaka HC III (Page 8 of the BCR and Page 68 of the AWP)
budget • Provision of Assistive Devices to People with Disabilities (PWDs) and Elderly Persons conferences (Page 7of the BCR and Page 125 of the AWP). and • Architectural and Structural Design for the Construction of the new District Head have project Quarters at Kagoma in Buwenge Sub-County (Page 9 of BCR and Page 13 of the AWP) profiles
Maximum 5 points on this performance measure.
2 1 The prioritized • Evidence that the The capital investments in the approved annual work plan were derived from the approved investment capital investments in 5-year development plan as indicated below activities in the the approved Annual approved AWP work plan for the current Production for the current Construction works on the Plant Clinic building at the District Production and Marketing FY are derived FY are derived from the Office (Page 51 of the AWP and Page 227 of the DDP II) from the approved five-year development plan. If approved five- Health year differences appear, a justification has to be • Renovation and Re-modelling of OPD at Bugembe HC IV (Page 68 of AWP and Page development provided and evidence 227 of the DDP) plan, are provided that it was based on • Renovation of Wakitaka HC III (Page 68 of the AWP and 214 of DDP) discussions in approved by the annual reviews Council. Score 1. Water and • Construction of 12 boreholes in the following villages:Kalungami, Lukolo C, Kabowa- budget Kampala, Nawangoma, Buwanga, Nafugaki, Kainogoga, Buwolero C, Kizinga, Busowoko conferences and Buleeba(Page 112 of AWP and Page 226 of the DDP) and
have project profiles
Maximum 5 points on this performance measure. 2 2 The prioritized • Project profiles have There was evidence that the project profiles were developed and discussed by the TPC in investment been developed and their meeting held on 29th April,2019 under Minute Number: 07/04/2019 as per LG activities in the discussed by TPC for all Planning guidelines. approved AWP investments in the for the current A sample of a project profile for FY 2019/2020: FY are derived AWP as per LG from the Planning approved five- guideline: score 2. Department: Roads year Sector: Works development plan, are Code: 07A based on discussions in Title of Project: Construction of the District Head Quarters annual reviews Implementation Agency: Jinja District Local Government and Location: Kagoma budget conferences Total Planned Expenditure: 2,500,000,000= and Funds Secured: 2,500,000,000= have project profiles Funding Gap: Nil
Maximum 5 Recurrent Expenditure Nil points on this performance Start Date:15th of January, 2019 measure. Completion Date30th of June, 2020
Project Objectives: To centralize all Offices.
Targeted Beneficiaries: Jinja District Local Government Staff.
Project Background and Justification: The District disposed of her piece of land and sought it wise to use the proceeds to acquire an Office Block. There is need to centralize all District Offices under one roof. Technical Description:
Project Work plan and Budget: 2,500,000,000=
Monitoring and Evaluation Strategy: Monthly monitoring.
Operation & Maintenance Plan: Annual building inspection.
Environment Impact Assessment and Mitigation Plan:To work hand-in-hand with the Environment Office.
Environment Impact Assessment and Mitigation: To be conducted
3 1 Annual • Annual statistical Annual Statistical Abstract was compiled and presented to the TPC for discussion during its statistical abstract, with gender- meeting held on 29th April, 2019 under Minute number 09/04/2019 where statistical abstract disaggregated data has abstract, with gender disaggregated data was used to support budget allocation and developed and been compiled and decision-making. applied presented to the TPC to support budget Maximum 1 allocation and decision- point on this making- maximum score performance 1. measure 4 2 Investment • Evidence that all All infrastructure projects implemented by the LG in the previous FY were derived from the activities in the infrastructure projects Annual Work Plan and budget approved by the LG Council: previous FY implemented by the LG were in the previous FY were A sample of 4 Infrastructure projects implemented by the LG in the previous FY 2018/2019, implemented derived from the annual indicated that they were derived from the Annual Work Plan and Budget approved by the as per AWP. work plan and budget LG Council under Minute DC/45/2017 approved by the LG • Construction works on Animal/ Plant Clinic and Laboratory (Page 50 of the AWP) Maximum 6 Council: score 2 points on this • Construction of a 2-classroom block at Namasiga P/S performance measure. • Construction of a staff house at St Matia Mulumba P/S was completed as per work plan
• Construction of 2 public VIP latrines in Rural Growth Centres completed as per work plan
4 4 Investment • Evidence that the There was evidence that investment projects implemented in the FY 2018/19 were activities in the investment projects completed as per the work plan. For instance; previous FY implemented in the were previous FY were • Construction works on Animal/ Plant Clinic and Laboratory completed as per work plan implemented completed as per work • Construction of a 2-classroom block at Namasiga P/S completed as per work plan as per AWP. plan by end for FY. • Construction of a staff house at St. Matia Mulumba P/S was completed as per work plan Maximum 6 o 100%: score 4 points on this • Construction of 2 public VIP latrines in Rural Growth Centres completed as per work o 80-99%: score 2 performance plan measure. o Below 80%: 0 Percentage of completed projects was calculated by dividing completed (4) by total projects sampled (4) projects multiplied by 100 and this was 100% projects completed as per the work plan. 5 The LG has 2 executed the • Evidence that all There was evidence that all investment projects in FY 2018/19 were completed within the budget for investment projects in approved budget as indicated below; construction of the previous FY were • Construction of a staff house at St Matia Mulumba P/S budgeted at UGX77,000,000 was investment completed within implemented at UGX 70,472,198 as per Voucher Nos. 22715475,22718818 projects and approved budget – Max. 15% plus or minus of O&M for all • Construction of a 2 class room block at Namisiga P/S budgeted at UGX 71,500,000 was original budget: score 2 major implemented at UGX 60,362,100 per Voucher No. 22715478 infrastructure projects during • Construction of Animal/ Plant Clinic and Laboratory budgeted at UGX34,766,000 was the previous implemented at UGX 27,879,532 as per Voucher Nos: 21253475,21253475,19319379 FY • Drilling of 12 boreholes budgeted at UGX 220,000,000 was implemented at UGX Maximum 4 199,779,454 as per Voucher Nos: 23646805/22215757/21250023/19367361 points on this Performance • Partial completion of the maternity ward at Wakitaka HC III budgeted at UGX 49,950,000 Measure. was implemented at UGX 43,671,745 as per Voucher Nos: 22671746,22672123,23521172
Total budgeted was UGX458,716,000 against expenditure of UGX 402,165,029
402,165,029/458,716,000 *100 = 87.67% which is approximately 88%
This was 12% less which was within the range of + or – 15% 5 The LG has 2 executed the • Evidence that the LG The District budgeted for O&M but spent less than 80% of budget for infrastructure in the budget for has budgeted and spent previous FY. For instance; construction of at least 80% of the O&M • Renovation of parking yard at the District budgeted at UGX 24,000,00 was implemented investment budget for infrastructure at UGX 23,493,966 as per Voucher Nos. 22671737,25814574 projects and in the previous FY: score 2 O&M for all • Renovation of Audit office budgeted at UGX 4,223,557 was implemented at UGX major 3,592,731 as per Voucher Nos.22200032 infrastructure projects during • Renovation of maternity ward, Lab and staff house budgeted at UGX 70,860,710 was the previous implemented at UGX 57,919,781 as per Voucher Nos. FY 24505148,24308365,24287626,24257479
Maximum 4 • Renovation of plumbing system at Buwenge General Hospital UGX 28,000,000 was points on this implemented at UGX 12,498,678 as per Voucher Nos.24308369, 24287626 Performance Measure. Percentage = 97,505,156 /127,084,267 * 100% =- 76.7% approximately 77%
Therefore, 77% was below the 80% threshold Budget for O&M in FY 2018/2019
Actual expenditure on O&M during the FY was of Shs 97,505,156
Representing approximately 77 % of the O&M budget for previous FY 2018/19 of the Budget
Human Resource Management 6 LG has 0 substantively • Evidence that the LG Jinja LG had in place an approved staff structure that was approved by Permanent recruited and has filled all HoDs Secretary, Ministry of Public Service on 17th October, 2017 under ARC 135/306/01. The appraised all positions substantively: total number of Heads of Departments was 9. Heads of score 3 The LG did not meet the condition of substantively filling all HoDs positions because out of Departments the approved 9 departments, 5 were substantively filled while 4 were not for various Maximum 5 reasons. The LG had the following approved departments in their structure;(1) points on this Administration, (2) Finance, (3) Planning, (4) Works, (5) Education, (6) Community Based Performance Services, (7) Natural Resources, (8) Production,(9) Trade, Industry and Local Economic Measure Development and (10) Health. The HoDs positions that were substantively filled were as follows;
• Planning, was filled by Mubiru Nathan. He was appointed as District Planner on 1st July, 2003by direction of the Jinja DSC under Minute No.(71) of 2014;
• Works, was filled by Buyinza Joseph Waltson Isabirye. He was appointed as District Engineer on retention under the new structure on 7th September, 2017 by direction of the Jinja DSC under Minute No.214/JDSC/2017;
• Community Based Services, was filled by Kyangwa Ivan Joab. He was appointed on accelerated promotion from Senior CDO to District CDO on 11th April, 2015by direction of the Jinja DSC under Minute No.216/JDSC/2016;
• Production, was filled by Dr. Kasadha Tom Waimaga. He was appointed on accelerated promotion from Principal Veterinary Officer to District Production Officer on 31st May, 2018by direction of the Jinja DSC under Minute No.245/JDSC/2018(ii);
• Health, was filled by Dr. Dyogo Nantamu Peter. He was appointed on accelerated promotion from SAO to District Health Officer on 2nd May, 2013by direction of the Jinja DSC under Minute No.137/JDSC/2013;
The Departments withofficers in acting capacityand/or on assignment of duty by the CAO in accordance with the Standing Orders (E-C) 8 (b) were;• Finance, was filled by Mubiiwa Paul who was at the rank of Principal Finance Officer, a position he was appointed to on 28th December, 2005 under Minute No. 181 of 2005. Education, was filled by Baliraine Paul in acting capacity appointed to on 6th March, 2019 under Minute No. 68/JDSC/2019;
• Trade Industry and Local Economic Development, was filled by Muganza James who was at the rank of Senior Commercial Officer, a position he was appointed to on 7th December, 2017 under Minute No. 329/JDSC/2017.
• Natural Resources, was filled by Baluzalire Fredrick who was at the rank of Principal Forestry Officer, a position he was appointed to on 19th March, 2018 on accelerated promotion under Minute No. 152/JDSC/2018(ii). 6 LG has 2 substantively • Evidence that HoDs The LG met the condition of appraising 100% of the HoDs as 9 out of 9 HoDs were recruited and have been appraised as appraised. appraised all per guidelines issued by The following HoDs were appraised by the CAO as follows; Heads of MoPS during the previous FY: score 2 Departments • Mbiiwa Paul was appraised on 6th August, 2019 with comment: “Committed and hardworking officer”. Maximum 5 points on this • Mubiru Nathan was appraised on 6th August, 2019 with comment: “Committed. System Performance challenges affect performance of the officer” Measure • Buyinza JosephWaltson Isabirye was appraised on 6th August, 2019 with comment: “very good performance. Keep it up”
• Baliraine Paul was appraised on 5th August, 2019 with comment: “More evidence gathering be attended to”
• Kyangwa Ivan was appraised on 5th August, 2019 with comment: “General improvement”
• Baluzalire Fredrick was appraised on 6th August, 2019 with comment: “Good structural improvement as agreed upon outputs”
• Dr. Kasadha Paul Waimaga was appraised on 6th August, 2019 with comment: “Good improvement in service delivery. Concentrate on model farmers to see outcomes are given priority”
• Muyanza James was appraised on 6thAugust, 2019 with comment: “is innovative”
• Dr. Dyogo Nantamu Peter was appraised on 6th August, 2019 with comment: “He is committed and hardworking officer”
7 The LG DSC 2 has considered • Evidence that 100 % of During the FY 2018/19, CAO submitted to the DSC staff for recruitment as follows; all staff that staff submitted for Submissions dated 2nd May, 2019 for 1 position of Health Assistant, submission dated 26th have been recruitment have been May, 2019 for 15 positions, submission dated 7th May, 2019 for 7 positions (Education submitted for considered: score 2 Assistant and health Assistant), submission dated 20th December, 2018 and 10th recruitment, December, 2018 for 86 positions. Positions included; Principal Inspector of Schools, confirmation Medical officer, Senior Veterinary Officer, Senior Agriculture Officer, Headteacher, Forest and Officer. In a series of sittings. For instance; meeting sitting on 20th March, 2019 considered disciplinary staff recruitment on probation under Min.120/JDSC/2019 and Min.121/JDSC/2019 of actions during 62Education Assistants. Meeting sitting on 18th March, 2019 under Min.110/JDC/2019 the previous appointed 2 Health Assistants. Meeting of 1st March, 2019 appointed Principal Inspector of FY. Schools under Min.68/JDSC/2019 and Minute No.69/JDSC/2019 Maximum 4 points on this Performance Measure.
7 The LG DSC 1 has considered • Evidence that 100 % of The CAO made 18 submissions for confirmation to the DSC. For instance; submission all staff that positions submitted for dated 22nd October, 2018 had 4 positions, submission dated 22nd August, 2018 had 4 have been confirmation have been positions and submission dated 7th January, 2019 had 2 positions. The DSC in a series of submitted for considered: score 1 meetings considered all submissions as follows; recruitment, • Meeting sitting 25th February, 2019 considered and confirmed Nabanda Rachael as confirmation HRO under Min.34/JDSC/2019. and disciplinary • Meeting on 8th August, 2018 under Min.336-344/JDSC/2018 considered and confirmed actions during 9 staff into their positions. the previous FY.
Maximum 4 points on this Performance Measure. 7 The LG DSC 1 has considered • Evidence that 100 % of The DSC considered 6 submitted disciplinary cases of abandonment of duty and/or all staff that positions submitted for falsification of documents. The DSC sitting on 8th August, 2018 under Min.349/JDSC/2018 have been disciplinary actions considered the Senior Land management Officer as having abandoned duty and thereafter submitted for have been considered: position was declared vacant. Meeting on 31st October, 2018 under Min.419/JDSC/2018 recruitment, score 1 considered and lifted interdiction of Muzirige Asuman, one of the drivers. confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 8 Staff recruited 3 and retiring • Evidence that 100% of There was evidence that 100% of the staff recruited during the previous FY accessed salary access the the staff recruited during payroll not later than two months after appointment. The District Service Commission (DSC) salary and the previous FY have recruited 100 staff during the FY 2018/19. Among these were (i) Education Assistants, (ii) pension payroll accessed the salary Health Assistants (iii) Environmental Officer (iv) Forestry Officer, and (v) veterinary Officers. respectively payroll not later than two All accessed the salary payroll within two months depending on their respective dates of within two months after assumption of duty. For example: months appointment: score 3 1. On 15th May, 2019, Bugaiga Unia (CR/D/148/12) assumed duty on 22ndMay, 2019 and Maximum 5 accessed salary payroll on 23rd May, 2019. points on this 2. On 15th May, 2019, Kisungudi Twawafa (CR/D/14811) assumed duty on 22nd May, Performance 2019 and accessed salary payroll on 23rd May, 2019. Measure. 3. On 22nd March, 2019, Namususwa Zakia (CR/14744) was appointed by JDSC as Forestry Officer under Min. No. 101/JDSC/2019 and she accessed salary payroll on 3rd April, 2019.
4. On 22nd March, 2019, Naikoba Nuura (CR/D/14739) was appointed by JDSC as Health Assistant under Min. No. 110/JDSC/2019(4). She accessed salary payroll on 2nd April, 2019.
5. On 22nd March, 2019, Nabirye Christine (CR/D/14734) was appointed by JDSC as Education Assistant under Min. No. 259/JDSC/2019(3). She accessed salary payroll on 5th April, 2019.
6. On 22nd March, 2019, Kapio Harman (CR/D/14742) was appointed by JDSC as Veterinary Officer under Min. No. 105/JDSC/2019(2). He accessed salary payroll on 3rd April, 2019.
7. On 22nd March, 2019, Kasuku Aron (CR/D/14732) was appointed by JDSC as Veterinary Officer under Min. No. 105/JDSC/2019(1). He accessed salary payroll on 2nd April, 2019. 8 Staff recruited 2 and retiring • Evidence that 100% of The LG met the requirement that 100% of the staff that retired during the previous FY access the the staff that retired accessed the pension payroll not later than two months after retirement. All the nine staff salary and during the previous FY who retired, all accessed the pension payroll within two months after retirement. For pension payroll have accessed the example: respectively pension payroll not later 1. Mushabe Jackson who retired on 8th October, 2018 as Chief Finance Officer, accessed within two than two months after the Pension Payroll by 15th October 2018. (7 days after retirement) months retirement: score 2 2. Nabeeta David who retired on 14th August, 2018 as District Education, Officer Maximum 5 accessed the Pension Payroll by 30th September 2018. (47 days after retirement) points on this Performance 3. Baseke Hadija who retired on 3rd July, 2018 as Office Typist and accessed the Measure. Pension Payroll by 45th August 2018. (42 days after retirement)
4. Mbago Florence who retired on 28th May, 2018 as Nursing Officer, accessed the Pension Payroll by 20th July 2018. (53 days after retirement)
5. Oboi John Lawrence who retired on 14th December, 2018 as Head Teacher (Primary), accessed the Pension Payroll by 16th February 2019. (64 days after retirement)
6. Turakira Hilda who retired on 30th August, 2018 as Agriculture Officer, accessed the Pension Payroll by 30th October 2018. (61 days after retirement)
7. Bagaga Paul Grimes who retired on 28th May, 2019 as Head Teacher (Primary), accessed the Pension Payroll by 12th June 2019. (15 days after retirement)
8. Mukooli Samuel who retired on 10th March, 2019 as Deputy Head Teacher (Primary), accessed the Pension Payroll by 12th May 2019. (63 days after retirement)
9. Maubania Paul who retired on 14th March, 2018 as Head Teacher (Secondary), accessed the Pension Payroll by 30th April 2018. (47 days after retirement)
Revenue Mobilization 9 The LG has 2 increased LG • If increase in OSR Total of OSR for FY 2017/2018Shs 1,230,881,537 Page 20 of Audited Final Accounts FY own source (excluding one/off, e.g. 2017/2018. revenues in the sale of assets) from Total of OSR for FY 2018/2019Shs 1,329, 329,226, (Page 28 of Draft Final Accounts last financial previous FY but one to FY2018/2019). year compared previous FY is more than 10 %: score 4. to the one Shs 1,329,329,226FY2018/2019 minus Shs 1,230,881,537 (FY 2017/2018) + before the • If the increase is from previous Increase was Shs 98,510,689 5% - 10 %: score 2. financial year There was an increase of Shs 98,510,639 in Local revenue Collections (last FY year • If the increase is less but one) than 5 %: score 0. Percentage of Local revenue Collections was Maximum 4 98,510,639 x 100= 8% points on this Performance 1,230,881,537 Measure. Percentage of Local revenue collections was 8% and the ultimate Score was 2 points because it was between 5% and 10% as outlined in the Performance Assessment Manual June 2018.
The following were factors that contributed to increase in Local revenue:
The District Headquarters was directly involved in enforcement of Collection of Local Revenue Collections at the Sub counties.
The Local Government embraced the Collection of non-Tax revenues i.e. Property Tax from industrial complex such as Madhvan Group of Companies that were compliant in payment of Taxes.
The Local Government deposited part of Local revenue as Fixed Deposit Account where interest was earned
The LG put a lot of emphasis on collection of revenue from Royalties from Electricity Generation Companies such as Bujagali Energy Limited and Eskom. 10 LG has 2 collected local • If revenue collection Total Local Revenue Planned/Budgeted (Original not Revised Budget) for FY revenues as ratio (the percentage of 2018/2019Shs 1346,914,467 Page 7 of the Original Approved Budget FY 2018/2019. per budget local revenue collected Total Local Revenue collected during FY 2018/2019 Shs1,329,329,226 Page 28 of Draft (collection against planned for the Final Accounts FY2018/2019 ratio) previous FY (budget realisation) is within Percentage Budget realization was; Maximum 2 +/- 10 %: then score 2. If points on this 1,329,329,226x100= 99% performance more than +/- 10 %: measure Score 0. 1346,914,467
Budget realization was 99% resulting into a deficit of 1% i.e. (100%-99%) The deficit of 1% was within the requirement of 10%
11 Local revenue 2 administration, • Evidence that the Local Revenue Collections Subjected to Sharing with LLGs was Shs 148,911,250 Page 1 allocation and District/Municipality has of Draft Final Accounts FY2018/2019 Amount of Local revenue remitted to LLGs was Shs transparency remitted the mandatory 108,940,750. LLG share of local Maximum 4 revenues: score 2 points on this 108,940,750 x100= 73% performance measure. 148,911,250
The LG remitted 73% to LLGS as their Local revenue share 11 Local revenue 2 administration, • Evidence that the total Total expenditure on council allowances and emoluments during FY 2018/2019Shs allocation and Council expenditures on 152,000,000Page 7 of Annex of Draft Final Accounts FY2018/2019 transparency allowances and emoluments- (including Local revenue for FY2017/2018 was Shs 1,230,881,537Pag 20 of Audited Final Accounts Maximum 4 from all sources) is not FY2017/2018 points on this higher than 20% of the Percentage of total expenditure on council allowances was performance OSR collected in the measure. previous FY: score 2 152,000,000x 100= 12%
1,230,881,537
Percentage of total expenditure on Council allowances was12% of Local revenue collected in FY2017/2018. The LG therefore Complied with regulation 4to the First Schedule of the Local Governments ACT CAP 243.
Procurement and contract management 12 2 The LG has in • Evidence that the The LG had two positions of Procurement Officer, according to staff structure approved by place the District has the position P.S, Ministry of Public Service vide letter ref: dated 17th October, 2017 capacity to of a Senior Procurement manage the Officer and Procurement The two approved positions were a Senior Procurement Officer and a Procurement Officer procurement Officer (if Municipal: and they were filled as follows; function Procurement Officer and • Nansasi Kaliga Christine was retained in service after restructuring to the position of Assistant Procurement Procurement Officer under Minute No. 279/JDSC/2017 vide letter ref: CR/156/1 dated 26th Maximum 4 Officer) substantively September, 2017 points on this filled: score 2 performance • Gulabe B.Fred was substantively appointed Senior Procurement Officer by direction of measure. DSC vide letter ref: CR/161/1 dated 25th July, 2008 under Minute No.45 of 2008 12 1 The LG has in • Evidence that the TEC Reports of the Evaluation Committee were submitted to the Contracts Committee during FY place the produced and submitted 2018/2019 on the following dates: capacity to reports to the Contracts manage the Committee for the • For the construction of plant animal clinic phase V at production and marketing procurement previous FY: score 1 Headquarters Jinj511/wrks/18-19/00148, the EC prepared a report on 12th October 2018 function and submitted it to the contacts committee with a recommendation to award the contract to the best evaluated bidder – M/s Milikesa Enterprises Ltd under selective bidding at a Maximum 4 contract sum of UGX 30,744,900 VAT inclusive points on this performance • For construction of a staff house at Bubogo P/S, Ref: Jinj511/wrks/18-19/000007, the EC measure. prepared a report on 13th July 2018 and submitted it to the CC on the same date recommending the award of the contract to the best evaluated bidder – M/s Masaka Agricultural Dealers Enterprises (U) Ltd under Open Domestic bidding at a contract sum of UGX 76,900,000 VAT inclusive
• For drilling, casting, and Installation of 12 boreholes Proc ref: Jinj511/wrks/18-19/00001, the EC prepared a report on 13th July 2018 and submitted it to the CC on the same day recommending the award of the contract to KLR (U) Ltd under open domestic bidding at a contract sum of UGX 220,936,000 VAT inclusive
• For supply and installation of filling Cabin at Natural resources office, Procu. ref: Jinj511/wrks/18-19/00000198, the EC prepared and submitted a report to the CC on
• For supply of Materials for site preparation works, the EC prepared a report on 20th May 2019 and submitted it to the CC on the same date recommending the award of the contract to the best evaluated bidder – M/s GI-TI CONSULT LTD under request for quotation at a contract sum of UGX 10,880,308 VAT inclusive
• For construction of public VIP latrines in Rural growth centres, Ref: Wrks/18-19/00088, the EC prepared and submitted a report on 12th September 2018 recommending the award of the contract to the best evaluated bidder – M/s Barike Investments Ltd under selective bidding at a contract sum of UGX 49,836,262 VAT inclusive.
12 1 The LG has in • Evidence that the The Contracts Committee considered recommendations of the EC and provided place the Contracts Committee justifications for any deviations from those recommendations. For instance; capacity to considered manage the recommendations of the • For the supply of Material for site preparation works, the CC sitting on 21st May 2018, procurement TEC and provide under Min: 00042/DCC/208-2019, upheld the submission of EC and awarded the contract function justifications for any to GI-TI CONSULT without variation deviations from those • For the construction of Public VIP latrines in rural growth centres, the contract committee Maximum 4 recommendations: sitting on 12th October 2018, under Min: 00018/DCC/2018-2019 approved the points on this score 1 performance recommendation of the EC and awarded the contract to Barike Investment Ltd without measure. variation. • For the construction of a staff house at Bubugo P/S, the CC sitting on 10th August 2018 under Min: 0002/DCC/2017-2018 upheld the submission of the EC and awarded the contract to Masaka Agricultural Enterprises(U) Ltd without variation.
• For supply of council furniture chairs made of hard wood seasoned with arm rest and writing pads, the CC sitting on 3rd January 2019, under Min: 00026/DCC/2018-2019 without variation. 13 2 The LG has a • a) Evidence that the The PDP for the current FY covered all infrastructure projects in the approved annual work comprehensive procurement and plan and budget for FY 2019/20. For Instance; Procurement Disposal Plan for the and Disposal current year covers all • Procurement and supply of gravel for the periodic maintenance of Bugembe Wanyange Plan covering infrastructure projects in (3.8KM) at a contract sum of UGX 3,375,000 appears on page 17 of the PDP and page infrastructure the approved annual 100 of the AWP activities in the work plan and budget • Construction of a 4 in 1 teachers house and a 4-stance pit latrine at Bufula P/S at a approved AWP and b) evidence that the contract sum of UGX 115,000,000 appears on page 5 of the PDP and page 80 of the AWP and is LG has made followed. procurements in • Renovation of Bugembe HCIV OPD at a contract sum of UGX 31,608,113 apperars on previous FY as per plan page 32 of the PDP and page 68 of the AWP Maximum 2 (adherence to the points on this procurement plan) for • For renovation of District health Office and stores at a contract sum of UGX 40,000,000 performance the previous FY: score 2 appears on page 32 PDP and page 68 of the AWP measure.
Likewise, LG made procurements in previous FY as per plan for FY 2018/19. For instance;
• Supply of culverts at Lubanyi roads in Buwenge T/C by Jinja DLG at a sum of UGX 15,560,000 VAT inclusive was seen on the PDP FY 2018-19 on page 2
• Sitting, drilling and casting and Installation of 12 boreholes awarded to KLR (U) Ltd at a contract sum of UGX 312,000,000 was on page 3of the PDP FY 2018-19
• Construction of staff house at Bubugo P/S awarded to Masaka Agricultural Dealers Enterprises (U) Ltd at a contract sum of UGX76,900,000 was on page 4 of PDP FY 2018-19
• Fencing of Buwolero HC II awarded to Naminage Investments Ltd at a contract sum of UGX 19,533,602 was on page 6 of the PDP FY 2018-19
14 • For current FY, 2 The LG has evidence that the LG By 30th August, 2019 the PDU had prepared the bid for the open domestic bidding projects prepared bid has prepared 80% of the under Bid Notice No. 1 FY 2019-2020 published in the New Vision of 29th August, 2019. documents, bid documents for all Bid documents for the project(s) under open domestic bidding had been prepared: maintained investment/infrastructure Bid for project JINJ511/WRKS/19-20/00038 Construction of a 4-in-1 teachers house with a contract by August 30: score 2 registers and 4-stance VIP latrine at Bufula P/S issued 18th July, 2019 with a bid security of UGX procurement 1,000,000 activities files Construction of a 2-classroom block with lightening arrestor at Nabirama P/S procu. Ref: and adheres No. JINJ511/WRKS/19-20/00037 bid issued 18th July, 2019 with bid security of UGX with 1,000,000 established thresholds. Borehole drilling, casting and installation of 12 procu.ref. No. JINJ511/WRKS/19-20/00040 issued 19th July, 2019 with bid security of UGX 5,000,000 Maximum 6 points on this performance measure.
14 2 The LG has • For Previous FY, The LG an updated contract registers with complete procurement activity files for all the prepared bid evidence that the LG procurements in the FY 2018/19. For instance; documents, has an updated contract maintained register and has • Construction of a staff house at St. Matiya Mulumba P/S was item 6 on page 1 of the contract complete procurement Contracts register. registers and activity files for all • Renovation of Busedde HC III was item 1 on page 2 of the Contracts register procurement procurements: score 2 activities files • Management of market dues collection from Wanyama road market Bugembe T/C was and adheres item 8 on page 3 of the Contracts register with established • Rehabilitation of three 3 boreholes in Mafubira S/C was item 8 on page 19 of the thresholds. contracts register.
Maximum 6 The register had a total of 527 procurement implemented and/or in progress items worth points on this UGX 5,054,494,000. The register had the following; item no., contract name, contractor performance awarded, contract sum and level project. measure. 14 • For previous FY, 2 The LG has evidence that the LG Jinja LG adhered to procurement thresholds for the FY 2018/19. For instance; prepared bid has adhered with • For the construction of animal clinic phase V at Production and Marketing Headquarters documents, procurement thresholds Jinj511/wrks/18-19/00148 awarded to M/S Milikesa Enterprises Ltd at a contract sum of maintained (sample 5 projects): UGX 30,744,900, the contract was awarded under selective bidding contract score 2. registers and • For construction of a staff house at Bubogo P/S, Ref: Jinj511/wrks/18-19/000007, procurement awarded to M/s Masaka Agricultural Dealers Enterprises (U) Ltd under Open Domestic activities files bidding at a contract sum of UGX 76,900,000. The tender was advertised in New Vision and adheres Newspaper on 14th May, 2018 with established • For drilling, casting, and Installation of 12 boreholes Proc ref: Jinj511/wrks/18-19/00001 thresholds. was awarded to KLR (U) Ltd under open domestic bidding at a contract sum of UGX 220,936,000 Maximum 6 points on this • For supply of Materials for site preparation works was awarded to M/s GI-TI CONSULT performance LTD under selective bidding at a contract sum of UGX 10,880,308 VAT inclusive. measure.
15 • Evidence that all 2 The LG has works projects There was evidence that works projects implemented in the previous FY were appropriately certified and implemented in the certified with interim and completion certificates. For instance; provided previous FY were • Renovation of DWO parking yard at Busoga square procu. ref: No. JINJ511/wrks/18- detailed project appropriately certified – 19/00006 by Jinja Hand Pump mechanic Team, certificate of conformity issued 29th information on interim and completion September, 2019. all investments certificates for all projects based on Maximum 4 • Construction of two VIP latrines at Kisima 1 and 2. certificate of conformity issued 29 technical supervision: points on this September, 2019 score 2 performance • Construction of 4-unti staff house at bubugo P/S procu.ref: no. JINJ511/WRKS/18- measure 19/00007, completion certificate issued 6th March, 2019
• Completion of maternity ward at Wairaka HCIII in Mafubira sub County phase I- project no. JIN511/WRKS/18-19/00259, interim payment certificate No.2 dated 28th may, 2019 and Certificate No1 dated
15 0 The LG has • Evidence that all Works projects in FY 2019/20 were not clearly labelled as per the requirements. For certified and works projects for the instance; construction of 4-unti staff house with a 4-stance emptiable VIP latrine at Bufuula provided current FY are clearly P/S at a contract sum of UGX 119,000,000 was not labelled. detailed project labelled (site boards) information on indicating: the name of all investments the project, contract value, the contractor; Maximum 4 source of funding and points on this expected duration: performance score 2 measure
Financial management 16 4 The LG makes • Evidence that the LG There was documentary evidence that the LG carried out monthly bank reconciliations to monthly and up makes monthly bank end of the FY 2018/2019. Additionally, the LG carried out monthly bank reconciliations up to to-date bank reconciliations and are date as at 30th October, 2019 at the time of Assessment as indicated below; reconciliations up to-date at the time of the assessment: score 4 • TSA A/C No. 005110528000000 at Bank of Uganda; Maximum 4 points on this • Global Fund A/C No. 0145002960900 at Crane Bank Jinja Branch; performance • TASO A/C No. 01413501316519 at DFCU Bank Jinja Branch; measure. • Youth Livelihood Program A/C No. 01600026711 at Housing Finance Bank Jinja Branch;
• Youth Livelihood Program Recovery A/C No. 01463554035721 at DFCU Bank Jinja Branch;
• Uganda Women Enterprises A/C No. 01463554597878 at DFCU Bank Jinja Branch.
• General Fund A/C No. 01450214860000 at DFCU Bank Jinja Branch;
• Capital Development A/C No. 01450311780000 at Crane Bank Jinja Branch
17 • If the LG makes timely 2 The LG made payment of suppliers The LG made timely payment of suppliers during the previous FY2018/2019 – and there timely payment during the previous FY were no overdue bills (e.g. procurement bills) of over 2-months as per the following sampled of suppliers – no overdue bills (e.g. payment vouchers; during the procurement bills) of • Voucher No. 23206931 dated 17th May 2019 of Shs 3000,000 to Total (U) Ltd for Fuel previous FY over 2 months: score 2. for Health Department Quarter Four. Contract/LPO No. 2728 District Health Officer Certified Maximum 2 by signing the LPO on 16th May 2019. Request for payment made by DHO on 16th May points on this 2019. Payment effected on 17th May within a day. performance measure • Voucher No. 20747143 dated 5th December 2018 of Shs 2,600,000 to Total (U) Ltd to Fuel for Second Quarterto Health Department LPO Number 2534 WAS IN Place DHO endorsed the LPO on 3rd December 2019 Request for Payment made by the DHO on December, 2018. Payment effected on 3rd December 2019
• Voucher No. 20747143 date 28th May 2019 of Shs 20,104, 325 to MSGi-TiConsult for Completion of the Maternity Ward at Wakitaka HC111 in Mafubira Sub county. Contract Agreement dated 28th January, 2019 was in place. DHO Signed on the Contract Agreement on 28th January 2019 Certification No.2 issued by the District Engineer on 8th May 2019. Request for payment was made by the Contractor Supplier on 8th May 2019. District Health Officer (DHO) recommended for payment by Signing on the request for payment on 21st May 2019. Payment effected 28th May 2019
18 1 The LG • Evidence that the LG The LG had a Substantive Principal Internal Auditor by the names of James Waiswa executes the has a substantive Balyerali as per his Appointment Letter dated 18th April 2014 Ref: CR/156/1. Jinja District Internal Audit Senior Internal Auditor: Service Commission appointed James Waiswa Balyerali as Principal Internal Auditor under function in 1 point. Min. accordance No.209/JDSC/2012 with the LGA • LG has produced all section 90 and quarterly internal audit LG reports for the previous procurement FY: score 2. regulations
Maximum 6 points on this performance measure. 18 2 The LG • LG has produced all The LG produced all quarterly internal audit reports for the previous FY2018/2019 as executes the quarterly internal audit indicated below: Internal Audit reports for the previous function in FY: score 2. • Quarter 1 was produced on 23rd October, 2018 accordance • Quarter 2 was report was produced 24th January, 2019 with the LGA section 90 and • Quarter 3 report produced 24th April, 2019; LG procurement • Quarter 4 report was produced 25th July, 2019 regulations
Maximum 6 points on this performance measure. 18 Evidence that the LG 2 The LG has provided There was documentary evidence by way of letter addressed to the Speaker dated 24th executes the information to the October 2019 Ref CR/ADM/5 that the LG had provided information to the Council and LG Internal Audit Council and LG PAC on PAC on the status of implementation of internal audit findings for the previous financial year function in the status of FY2018/2019. At the time of assessment, all the 26 audit queries raised had been cleared. accordance implementation of The following were the Audit Queries that were raised and Cleared by LGPAC I in its with the LGA internal audit findings reports dated; 21st June 2019, 11th June 2019 and 10th October 2019: section 90 and for the previous financial LG year i.e. follow up on QUARTER ONE procurement audit queries from all regulations quarterly audit reports: • Incomplete Staff House at Kizinga Primary School in Butagaya Subcounty score 2. Maximum 6 • Staff house at Kakira HCIII had no running water and the Toilets were blocked and filled points on this with Human Waste performance measure. • Lack of Land Titles for all Parishes
• Five New Bicycles had been kept in District Stores for over 5years.
• Lack of Light in District Stores at Bugembe Works Department.
QUARTER TWO
• Payment of Wrong Salary to the District Sports Officer
• Under Collection of Local Service Fees Land Fees
• Unspent Balance of Shs. 1.113,816,774 at District LEVEL
QUARTER THREE
• Generator meant to be used atBuwenge General Hospital Still held at District Stores in Bugembe.
• Inadequate Staff at Namwendwa HCIII
• Lack of Electricity at Mutai,LamigoNamitambala HCIII
• Lack of Land Title for Busede Seed School in Busede sub County
• Loan Arrears of Shs. 31.367,200 AS AT 31/03/2019 for Women Entrepreneurship programs.)
QUARTER FOUR
• Vacant Posts totaling - 275
• Underpayment of pensioners who had been Pensioners for 15 years.
• Glory Land Secondary
• Unaccounted for Funds of SHS 1,000,000/-
• Unaccounted for Funds SHS 5.375,500
• Failure to pay Withholding Tax Shs 720,000 by Kikira High School
• Unaccounted for Funds Shs 32, 043,500 at Kira Colege, Butiki 18 1 The LG • Evidence that internal There was documentary evidence by way of acknowledgement date stamps that internal executes the audit reports for the audit reports for the previous FY 2018/2019 were submitted to LG Accounting Officer and Internal Audit previous FY were LG PAC and LG PAC had reviewed them and followed-up: function in submitted to LG accordance Accounting Officer, LG • Quarter 1 audit report was submitted 23rd October, 2018 with the LGA PAC and LG PAC has • Quarter 2 report was submitted 24th January, 2019 section 90 and reviewed them and LG followed-up: score 1. • Quarter 3 report was submitted 29th April, 2019 procurement regulations • Quarter 4 was submitted 0n 25th July, 2019
Maximum 6 points on this performance measure.
19 • Evidence that the LG 0 The LG maintains an up- dated The LG did not maintain the three required categories of Assets registers prescribed on maintains a assets register covering pages 167-168 of Local Governments Financial and Accounting Manual 2007 The LG detailed and details on buildings, instead maintained a Single Assets Register which did not conform to the prescribed updated assets vehicle, etc. as per Formats outlined in the Accounting Manual PAT took the CFO through the Dynamics of register format in the accounting preparing the required three Categories of Assets by referring to pages 167-168 of Local Maximum 4 manual: score 4 Governments Financial and Accounting Manual 2007. points on this performance measure.
20 4 The LG has Quality of Annual The Auditor General's Opinion for the financial statements of the LG for the year ended 30th obtained an financial statement from June, 2019 was unqualified. unqualified or previous FY: qualified Audit opinion • Unqualified audit opinion: score 4 Maximum 4 points on this • Qualified: score 2 performance • Adverse/disclaimer: measure score 0
Governance, oversight, transparency and accountability 21 2 The LG • Evidence that the Jinja District LG Council met and discussed service delivery related issues including TPC Council meets Council meets and reports, monitoring reports, performance assessment results and LG PAC reports for last and discusses discusses service FY. service delivery related issues delivery related including TPC reports, The LG Council met in 4 Quarters to discuss service delivery related issues as provided in issues monitoring reports, the minutes below:Quarter 1: Meeting held on 6th December,2018 discussed under Minute performance Number DC/98/2018 the following issues:Health Maximum 2 points on this assessment results and To ensure proper functionality of HIV/AIDS coordination policy performance LG PAC reports for last Quarter 2: Meeting held on 4th December,2018 discussed under Minute no DC/111/2018 measure FY: score 2 the following issues:
Executive:
• Monitoring of roads and Health Centres
• Engineer to work on Namagera trench which had eroded the road
• Recommended to Government to commence coding of Buwenge General Hospital in order to enable it to receive drug supplies
Quarter 3: Meeting held on 28th February,2019 discussed under Minute no DC/122/2019 the following issues: Education
Recommended the construction of pit latrines and kitchens for new staff houses at St. John Kizinga, Liwansi P/S and St. Matia Mulumba P/S
Quarter 4: Meeting held on 20th June,2019 and discussed under Minute no DC/138/2019 the following:
Presentation of service delivery reports
Executive
Statutory Bodies
• PAC fully constituted
• District Service Commission not fully constituted
• Discussion of the National assessment
Works
• 18.1 Km of roads worked on
• 10 boreholes sunk
• 2 water borne toilets constructed
• 16 boreholes rehabilitated
Education and Health
• Construction of 3 staff houses with rain harvesting tanks
• Construction of 2 class room blocks
• Furniture supplied to 2 schools i.e. Nawamboga and St. Matia Mulumba P/S
• Renovation of Busede HCIII
• Renovation of maternity Ward at Wakitaka HC IV 22 • Evidence that LG has 1 The LG has designated a person to The LG had designated Ms. Nalubanga Hajira (District Information Officer) to coordinate responded to coordinate response to response to feed-back (grievance /complaints) and respond to feedback and complaints. the feedback/ feed-back She was appointed by the CAO on 5th February, 2018 under reference number: CR/101/1. complaints (grievance/complaints) The feedback given, related to Tibenkana Ruth, who on 15th June, 2018complained about provided by and responded to the poor state of the road in Kabowa. She alleged that soil was used to make the road citizens feedback and instead of marram. This matter was forwarded to the District Engineer who responded on complaints: score 1. Maximum 2 18th June, 2018 that the works had already begun. points on this Performance Measure
22 1 The LG has • The LG has specified The LG had a specified a system for recording, investigating and responding to grievances, responded to a system for recording, which was displayed at LG offices. The District had 2 suggestion boxes; one titled Chief the feedback/ investigating and Administrative Officer and the other resident District Commissioner which were found in the complaints responding to public notice in the District Head Quarters provided by grievances, which citizens should be displayed at The LG also had a complaint register which had the following columns; LG offices and made Reference number, date complaint was received, mode of receipt, name of complainant, Maximum 2 publically available: contact details, description of the complaint, nature of the complaint, action taken and points on this score 1 Performance feedback given Measure The telephone contact of the focal person was also displayed
23 2 The LG shares Evidence that the LG Jinja LG displayed the Payroll and Pensioner Schedule on public notice board for the information has published: month of November, 2019 and March respectively. It was displayed on 16th with citizens November,2019 (Transparency) • The LG Payroll and Pensioner Schedule on Samples Total maximum public notice boards 4 points on this and other means: score LG payroll Performance 2 Employee number: 00000000 Measure Name: MARY NABULUMBA
Pay Code: Local Government Payroll
Organization:511
Pension
S/N 1 SUP. NO290073
NAME: MUSHABE, JACKSON N
23 1 The LG shares • Evidence that the The District displayed and published the procurement plan, awarded contracts and amounts information procurement plan and for the FY 2019/2020 on the District Head Quarter’s public notice board. For example; with citizens awarded contracts and (Transparency) amounts are published: Procurement reference Number: JINJ/WRKS/2019-20/00037/ score 1. Total maximum Subject of Procurement: Construction of a two-classroom block with an office at Nabirama 4 points on this P/S Performance Method of procurement: Open bidding Measure Name of best Evaluated bidder; Ms Crescent General Company Ltd
Total Contract price: 97,379,976
Date of display: 20thSeptember,2019
Date of removal 7th October,2019 23 1 The LG shares • Evidence that the LG The previous performance results were displayed on the public notice board at the District information performance headquarters on 12th July, 2019. The performance of the LG in the previous assessment with citizens assessment results and was as follows; (Transparency) implications are published e.g. on the Local Government Performance Assessment Total maximum 4 points on this budget website for the Jinja District Performance previous year (from (Vote Code: 511) Measure budget requirements): score 1. Assessment
Scores:
Accountability Requirements 83%
Crosscutting Performance Measures 66%
Educational Performance Measures 63%
Health Performance Measures 90%
Water Performance Measures 73%
24 1 The LGs • Evidence that the HLG The District communicated and explained guidelines, circulars and policies issued by the communicates have communicated national level to LLGs during previous FY. Examples included: guidelines, and explained circulars and guidelines, circulars and The Guidelines, Circulars and Policies were communicated and explained during the TPC policies to policies issued by the meeting held on 24th April,2019 under Minute No: 08/04/2019. In attendance from the LLGs LLGs to national level to LLGs included; provide during previous FY: Buyinza Sula (SAS Buwengo S/C) feedback to the score 1 citizens Choli Guloba John (Town Clerk Buwenge Town Council)
Maximum 2 Akweheirwe Stephen (SAS Buwenge S/C) points on this performance Baliraine Christopher (SAS Mafubira S/C) measure Magemeso Moses (Town Clerk Kakira Town Council)
Examples
Guidelines
LG Planning Guidelines lines, Education Budgeting Guidelines
Health Budgeting Guidelines
Circulars
Second Call Budget Circular
Policy
LG performance Assessment
24 There was no evidence availed to the Assessment Team for this indicator. 0 The LGs • Evidence that LG communicates during the previous FY guidelines, conducted discussions circulars and (e.g. municipal urban policies to fora, barazas, radio LLGs to programmes etc.) with provide the public to provide feedback to the feed-back on status of citizens activity implementation: score 1. Maximum 2 points on this performance measure Social and environmental safeguards 25 2 The LG has • Evidence that the LG There was evidence that the LG Gender Focal point person (GFPP) and DCDO Have mainstreamed gender focal person and provided guidance and support to sector departments to mainstream gender, vulnerability gender into CDO have provided and inclusion into their activities. their activities guidance and support to and planned sector departments to The GFPP availed a report on the sensitization she did on gender and special needs activities to mainstream gender, sensitive planning and budgeting for inclusive growth in the departments of health, water strengthen vulnerability and and sanitation and education during FY 2018/19 dated 5th June 2019. The report was women’s roles inclusion into their disaggregated data on the findings of the assessment they did in the different departments activities score 2. or offices with a recommendation for the DHO to list all members of the HMC of the Health Maximum 4 centres and in the education department to come up with engendered guidelines on the points on this selection of senior women and men teachers. performance measure. The GFPP sent a circular dated 22nd January 2019 to all HODs requiring them to; 1) budget for training of councillors and all political leaders, Technical officers of the district to appreciate gender mainstreaming and 2) integrate gender mainstreaming into all activities, projects and programs
25 0 The LG has • Evidence that the There was evidence that the GFPP and DCDO have planned minimum of 2 activities in the mainstreamed gender focal point and current FY to strengthen women’s roles and address vulnerability and social inclusion. gender into CDO have planned for their activities minimum 2 activities for The activities included; social mobilization and empowerment of the community budgeted and planned current FY to strengthen UGX 3,501,827 on page 2 of the Community Based Services department Jinja DLG activities to women’s roles and budgets of FY 2019/20 and sensitization of gender-based violence and dangers of early strengthen address vulnerability marriages and teenage mothers budgeted UGX 22,000,000. women’s roles and social inclusions Maximum 4 and that more than 90 % The budgets of FY 2018/19 budgeted for UGX 4,067,100 for social mobilisation and points on this of previous year’s empowerment of the community by facilitating community Development workers. performance budget for gender measure. activities/ vulnerability/ The following vouchers were availed to verify the expenditure of the above planned funds. social inclusion has been implement-ted: • Voucher No. 21704904 dated 6th February 2019 to facilitate Community Development score 2. Workers for field activities total to UGX 66,000
• Voucher No. 25290167 dated 5th February 2019 being advance payment to DCDO for mobilisation of community members worth UGX 62,500
• Voucher No. 20674971 dated 29th November 2018 being payment for 18 women council members for induction training workshop held on 12th November 2018 worth UGX 450,000
• Voucher No. 18997517 dated 20th September 2018 being payment to officer of women for facilitation of women council while monitoring women activities for 1st Quarter costing UGX 90,000
Funds spent was UGX 668,500 thus 16.4 % implemented of the previous year’s budget for gender activities/vulnerability/ social inclusion. 26 1 LG has • Evidence that Screening reports/forms were seen for many projects implemented by the LG. For instance; established environmental and maintains screening or EIA where Construction of staff house at St. Matia Mulumba P/S Kagoma Parish, Buwenge S/C dated a functional appropriate, are carried 12th June 2018 system and out for activities, Construction of 5 stance VIP pit latrine at Kagoma Hill P/S in Buwenge S/C dated 12th June staff for projects and plans and 2018 environmental mitigation measures are and social planned and budgeted Routine mechanised road maintainance of Buwolomera – Irongo community road (10km), impact for: score 1 Ivunamba – Kyabirwa road (2.8km) and Butagaya S/C roads dated 17th May 2018. assessment and land acquisition
Maximum 6 points on this performance measure
26 1 LG has • Evidence that the LG There was evidence that the LG integrates environmental and social management and established integrates health safety plans in the contracts bid documents as seen from the following projects; and maintains environmental and a functional social management and Construction of Plant/Animal clinic Phase (V) at Production and marketing Department. system and health and safety plans Environmental integration was captured on page 10 of 11 under protection and safe staff for in the contract bid guarding costing UGX 300,000 environmental documents: score 1 Renovation of Plumbing systems in toilets and modification of existing clinic rooms into and social temporary Maternity/labour ward at Buwenge General Hospital Jinj511/wrks/18-19/000258 impact had environmental integrated on page 1 0f 8 of BOQ under donor plaque environment assessment mitigation and sites restoration costing UGX 650,000 and land acquisition Construction of a 4-unit staff house with rain water harvesting tank at Bubugo P/S, Jinj511/wrks/18-19/00007, environmental integration in indicated on page 13 of 13 of the Maximum 6 BOQ under site restoration items N and O costing UGX 760,000 points on this performance Construction of 4 stance brick lined VIP latrine at St. John Kazinga P/S had environmental measure integration captured under item K – Site restoration, landscaping Importing of vegetation, soil costing UGX 538,400.
Periodic maintenance of Buwekula-Wanyange road (5.6km) Jinj511/wrks/18-19/0000152 had no environmental integration.
26 0 LG has • Evidence that all There was no evidence that all projects are implemented on land where the LG has proof of established projects are ownership. and maintains implemented on land a functional where the LG has proof The Assessment team (AT) was informed by the District Engineer that documents of land system and of ownership (e.g. a ownership are kept by the respective departments where the projects are implemented and staff for land title, agreement that he was consulting the HODs of Education, Health and Water. environmental etc..): score 1 To this effect the DWO Jinja district availed to the AT documents of land agreements with and social land owners for use of land to develop community water sources. For example; for the impact borehole drilled in Busowooka – Bweiganye village, Nawmpanda Parish, Butagaya S/C, assessment land owner-Irene Balikudembe on 10th September 2018, gave away land for borehole and land drilling. This agreement was endorsed by the chairperson LC I- Kagoda Ronald and acquisition witnessed by the Sub county chief-Waigulo Lawrence. The other borehole land agreements Maximum 6 were beyond the 2018/19 assessment period. points on this No other documents of proof of land ownership were availed to the assessment team. performance measure 26 0 LG has • Evidence that all There was no evidence that all completed projects had environmental and social mitigation established completed projects have certification form completed and signed by environmental officer and CDO. Only one project and maintains Environmental and out the 5 projects sampled had environmental certification dated 20th May 2018. The a functional Social Mitigation project was the Partial construction of Wakitaka Maternity ward Phase1 at Wakitaka HC III system and Certification Form awarded to GI-TI CONSULT signed by District Environmental Officer and DCDCO on 12th staff for completed and signed June, 2019 environmental by Environmental and social Officer and CDO: score impact 1 assessment and land acquisition
Maximum 6 points on this performance measure
26 0 LG has • Evidence that the The contract payment certificated did not include prior environmental and social clearance. established contract payment For instance, copy of the final payment certificate referenced wrks/103/1 dated 31/05/2019, and maintains certificated includes for the construction of a 4-unit staff house with an installed rain water harvesting tank at St. a functional prior environmental and John Kizinga P/S had no provision for prior environmental and social clearance. system and social clearance (new staff for one): Score 1 environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure
26 1 LG has • Evidence that Monitoring reports were seen for different projects. For instance; established environmental officer and maintains and CDO monthly • Periodic maintance of 34.1km of roads Kabowa-mudima (21.4km), Buwagi-Kizinga a functional report, includes a) (3.7km) and Kaitabawala-Lukolo (9.0km) had a report made by the Environmental Officer system and completed checklists, with completed checklists, corrective actions but lacked deviations observed with Pictures. staff for • Construction of a laboratory at St. Gonzaga Sec School report was seen with completed environmental b) deviations observed reports checklists and corrective actions but no deviations observed with pictures. and social with pictures, c) corrective actions taken. impact • For renovation of Busedde HC III, a monitoring report of the same was seen with Score: 1 assessment completed checklists and corrective actions. and land acquisition
Maximum 6 points on this performance measure
511 Education Performance Jinja Measures 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Human resource planning and management 1 The LG education 4 department has • Evidence that the LG has The department budgeted for 87head teachers and minimum of 7 teachers budgeted and deployed budgeted for a Head Teacher per school for FY 2019/20. The budget was UGX 9,403,419,000 as indicated teachers as per and minimum of 7 teachers on page 31 of the of the approved Budget Estimates for FY 2019/20. guidelines (a Head per school (or minimum a Teacher and minimum teacher per class for schools of 7 teachers per with less than P.7) for the school) current FY: score 4
Maximum 8 for this performance measure
1 The LG education 4 department has • Evidence that the LG has From the staff lists reviewed, the education department had deployed a head budgeted and deployed deployed a Head Teacher and teacher and a minimum of 7 teachers per school for the current FY 2019/20. teachers as per minimum of 7 teachers per For instance; guidelines (a Head school (or minimum of a • Kalimiro Milly was deployed to Mutai P/S as head teacher together with Teacher and minimum teacher per class for schools 12 teachers. of 7 teachers per with less than P.7) for the current FY: score 4 school) • Ibanda George GT/2017/3320 was deployed to Kagoma P/S as headteacher together with 14 teachers Maximum 8 for this performance measure • Gwaidho Michael was deployed to Wairaka P/S as headteacher together with 15 teachers
• Kivubuka P/S had Mawanda Michael- CRDi48429 deployed as headteacher together with 19 teachers.
• Kawala Margaret GT/2008/3198 was deployed to Butiki P/S as headteacher together with 15 teachers.
• Kasiba George- GT/2010/3662 was deployed to Busoona P/S together with 11 teachers.
2 LG has substantively 3 recruited all primary • Evidence that the LG has The LG had 1396 primary school teachers on payroll for FY 2019/20 school teachers where filled the structure for primary according to education staffing level lists dated 3rd September, 2019, there is a wage bill teachers with a wage bill against a staff ceiling of 1414. The projected wage bill for teachers in provision provision position, according to wage bill analysis was UGX 9,314,711,972 against the budgeted of UGX 9,403,419,000 Maximum 6 for this o If 100%: score 6 performance measure Staff structure was filled at 99% by the time of assessment. o If 80 - 99%: score 3
o If below 80%: score 0 3 LG has substantively 6 recruited all positions of • Evidence that the LG has The LG had three positions of Inspector of Schools in the establishment staff school inspectors as substantively filled all structure approved vide letter ref: ARC/135/306/01 dated 17th October, 2018. per staff structure, positions of school inspectors The positions were; Principal inspector of Schools, Senior Inspector and where there is a wage as per staff structure, where Inspector of Schools. The 3 positions were filled at follows; bill provision. there is a wage bill provision: score 6 • Kiyimba Willy was substantively appointed Inspector of Schools vide Maximum 6 for this letter ref: CR/160/1 dated 1st June, 2018 by direction of DSC under Min.No. performance measure 271/JDSC/2018
• The personal file for Senior Inspector of Schools was not availed to AT as it was reportedly with the DSC for vetting, so we could not capture the details of appointment.
• The Principal inspector of Schools- Baliraine Paul was substantively appointed to the position vide letter ref: CR/160/1 dated 6th March, 2019 under Minute No.68/JDSC/2019
4 2 The LG Education Evidence that the LG The LG prepared and submitted to HRM Office, a recruitment plan for FY department has Education department has 2019/20 vide letter ref: EDU/156/1 dated 19th August, 2019. It contained 6 submitted a recruitment submitted a recruitment plan to vacant position of a headteacher, 4 Senior Education Assistants and 18 plan covering primary HRM for the current FY to fill Education Assistants, among others. teachers and school positions of inspectors to HRM for the current FY. • Primary Teachers: score 2
Maximum 4 for this performance measure
4 All the 3 positions of Inspector of Schools were filled at the time of 2 The LG Education Evidence that the LG assessment. department has Education department has submitted a recruitment submitted a recruitment plan to plan covering primary HRM for the current FY to fill teachers and school positions of inspectors to HRM for the current FY. • School Inspectors: score 2
Maximum 4 for this performance measure
Monitoring and Inspection 5 0 The LG Education Evidence that the LG The Principal Inspector of Schools was appraised for FY 2018/19 by the department has Education department has CAO on 5th August, 2019. conducted performance ensured that all head teachers appraisal for school are appraised and has No evidence for Senior inspector and Inspector of Schools inspectors and ensured appraised all school that performance inspectors during the previous appraisal for all primary FY school head teachers is conducted during the • 100% school inspectors: previous FY. score 3
Maximum 6 for this performance measure 5 2 The LG Education Evidence that the LG There was evidence the headteachers were appraised for calendar year department has Education department has 2018. From the sampled headteachers staff files, the following information conducted performance ensured that all head teachers was picked; appraisal for school are appraised and has inspectors and ensured appraised all school • The head teacher Mafubira P/S- Wagabaza Nathan was appraised by the that performance inspectors during the previous Chairperson of SMC on 10th January, 2019 appraisal for all primary FY • Bakaswirewa Fred, headteacher of by SAS, Mafubira sub county on 11th school head teachers is January, 2019 conducted during the • Primary school head teachers previous FY. • Kisadha biruma, headteacher of Lwanda P/S had no evidence of appraisal for the calendar year 2018 Maximum 6 for this o 90 - 100%: score 3 performance measure • Naigaga Mary, headteacher of Wanyange P/S was appraised 10th o 70% and 89%: score 2 January, 2019 o Below 70%: score 0 • Kakande Ayasi of Bugembe P/S had no evidence of appraisal report for calendar year 2018 on his personal file at the time of assessment
• Muhairwa Talisuga David of Nakanyinyi P/S was appraised 31st December, 2018
• Kakaire Stephen of Kakira St.Thereza P/S was appraised by Town Clerk of Kakira T/C on 28th December, 2018
• Mawanda Racheal headteacher, Kivubuka P/S was appraised 14th January, 2019
• Mpimbiira Jahann Patrick of Bufuula P/S was appraised 14th January, 2019
• Nakudi mary of Buwagi P/S was appraised 24th January, 2019
Calibration of appraisal was 8/10x100= 80%
6 1 The LG Education • Evidence that the LG The LG communicated circulars, guidelines and policies issued by national Department has Education department has level. For instance; effectively communicated all guidelines, communicated and policies, circulars issued by • The Budgeting and implementation guidelines for primary and secondary explained guidelines, the national level in the schools received in August was communicated to all schools on 12th policies, circulars previous FY to schools: score September, 2019 in the meeting the DEO had with headteachers at Buyengo issued by the national 1 primary school. The same copy was found at Kagoma primary school level in the previous FY to schools
Maximum 3 for this performance measure
6 2 The LG Education • Evidence that the LG The Education department held meetings with headteachers for primary Department has Education department has schools and explained as well as sensitized them on the guidelines, policies effectively held meetings with primary and circulars as issued from the national level. For instance; communicated and school head teachers and explained guidelines, among others explained and • Meeting held 7th June, 2019 did not disseminate circulars, guidelines or policies, circulars sensitised on the guidelines, policies as issued by the national level. issued by the national policies, circulars issued by • Meeting held 1st February, 2019 under Min.4/2/2019, the DIS informed level in the previous FY the national level: score 2 headteachers about the timelines for registration of PLE candidates that the to schools deadline was 30th May, 2019. Maximum 3 for this performance measure 7 3 The LG Education De- • Evidence that all licenced or The education department Inspected all government and private licensed partment has effectively registered schools have been schools at least once per term in the FY 2018/19. The LG had 87 inspected all registered inspected at least once per government aided primary schools and 157 private and licensed primary primary schools2 term and reports produced: school. According to the inspection reports, schools were inspected as follows; Maximum 12 for this o 100% - score 12 performance measure • The inspection report for term III, 2018 dated 17th December, 2018 o 90 to 99% - score 10 showed that all 87 primary schools were inspected as well as 60 private schools. This resulted into 147 out of a total of 244 total schools, excluding o 80 to 89% - score 8 90 Nursery schools. Inspection percentage was at 60% o 70 to 79% - score 6 • Term I, 2019 in inspection report dated 6th May, 2019 showed 87 o 60 to 69% - score 3 government and 55 private and licensed primary schools- a total of 142/244x100=58% o 50 to 59 % score 1 • Term II, 2019 inspection report dated 28th August, 2019 showed 87 o Below 50% score 0. government aided were inspected. No evidence of inspection of private primary schools for this term, hence 87/244x100= 35%
From the sampled and visited schools during field work, inspection was undertaken as follows;
• At Kagoma P/S, inspection was done on 6th November, 2018 and on 26th November, 2018. Inspection for FY 2018/19 was 2/3x100=60%
• At Buwenge SDA P/S, inspection was done on; 26th September, 2018, 5th November, 2018, 5th may, 2019, 13th February, 2019 and 4th April, 2019 which translated to 100% inspection for FY 2018/19
• AT Buwenge Township P/S inspection visits on; 26th September, 2018, 2nd October, 2018, 13th February, 2019 and 5th February, 2019. Inspection compliance was at 2/3x100=60%
The calibrated inspection percentage thus was;
60+58+35+100+60+60=62%
8 4 LG Education • Evidence that the Education The sector held department meetings and discussed school inspection department has department has discussed reports and used same to make recommendations. For instance; discussed the results/ school inspection reports and reports of school used reports to make • Meeting held 22nd August, 2018 Min.1- recommended that all schools inspec- tions, used recommendations for should have messages about HIV/AIDS. them to make corrective actions during the • Meeting held 13th August, 2018 discussed inspection reports and made recommendations for previous FY: score 4 recommendations under Min.4 as follows; that teachers to have adequate corrective actions and schemes and lesson plans, to uphold regular attendance of pupils, students fol- lowed and teachers and to encourage senior me and women teachers guide, recommendations counsel and educate the pupils about sex education Maximum 10 for this performance measure
8 2 LG Education • Evidence that the LG The school inspection reports were submitted to Directory of Education department has Education department has Standards Agency as follows; discussed the results/ submitted school inspection reports of school reports to the Directorate of • Inspection report term II, 2019 was submitted on 5th September, 2019 inspec- tions, used Education Standards (DES) in • Inspection report I, 2019 was submitted on 5th June, 2019 them to make the Ministry of Education and recommendations for Sports (MoES): Score 2 • Inspection report for Term I, 2019 was submitted and acknowledged by corrective actions and DES on 18th April, 2019 fol- lowed recommendations • Inspection report for term III, 2018 was submitted 8th January, 2019
Maximum 10 for this performance measure 8 4 LG Education • Evidence that the inspection There was evidence that inspection recommendations were followed up. For department has recommendations are instance, an inspection recommendation to forward the indiscipline case of discussed the results/ followed- up: score 4. Mukungu Fredrick – teacher at Kyabirwa P/S to the disciplinary committee reports of school was followed up vide letter dated 19th March, 2019 where the said teacher inspec- tions, used was invited to the disciplinary committee to explain himself. them to make recommendations for corrective actions and fol- lowed recommendations
Maximum 10 for this performance measure
9 5 The LG Education • Evidence that the LG has The LG submitted list of 87 schools to MoES on 18th February, 2019 and it department has submitted accurate/consistent was consistent with EMIS and PBS submitted data: accurate/consistent reports/date for school o List of schools which are lists and enrolment as consistent with both EMIS reports and PBS: score 5 per formats provided by MoES
Maximum 10 for this performance measure
9 5 The LG Education Evidence that the LG has The LG submitted enrolment data of 70,291 to MoES on 18th February, 2019 department has submit- and it was consistent with EMIS and PBSas at 70,291 enrolment. submitted accurate/consistent ted accurate/consistent data: reports/date for school • Enrolment data for all lists and enrolment as schools which is consistent per formats provided by with EMIS report and PBS: MoES score 5
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability 10 2 The LG committee re- • Evidence that the council The Social Services Committee discussed service delivery issues including sponsible for education committee responsible for performance assessment results for the previous FY 2018/19. For instance; met, discussed service education met and discussed delivery issues and pre- service delivery issues • Meeting held on 12th September, 2018 under Min.No.9/2018 discussed sented issues that including inspection, achievements of the education sector under the mid-term review of the require approval to performance assessment strategic plan. Under Min.10/2018, Committee recommended to full Council Council results, LG PAC reports etc. construction of pit latrines at newly constructed staff houses. during the previous FY: score • Meeting held 20th December, 2018 under Min.17/2018 discussed about Maximum 4 for this 2 performance measure absenteeism of pupils and teachers. Under Min.19/2018, headteachers to present a list of errant teachers to the DEO for handling by the reward and sanctions committee;
• Meeting held 12th march, 2019 under Min.23/2019 presentation of workplan/budgets and thereafter recommended to Council for approval
• Meeting held on 5th May, 2019 under Min.33/2019 reviewed budget performance. 10 2 The LG committee re- • Evidence that the education The Committee responsible for Education presented sector implementation sponsible for education sector committee has plan for approval to Council. For instance; met, discussed service presented issues that require delivery issues and pre- approval to Council: score 2 • Meeting of 30th July, 2018 under Min./DC/88.1/2018 presented the issue sented issues that of errant teachers. Council approved the recommendation of the Committee require approval to and forwarded the issue to the rewards and sanctions committee. Council • Meeting held 28th February, 2018 under MIN/DC/122/2019 approved Maximum 4 for this prioritization of pit latrines at teachers newly constructed staff houses performance measure • Meeting held 9th April, 2019 under MIN/DC/130/2019 committee presented sector budget of UGX 20,423,528,789 to Council for approval.
11 5 Primary schools in a LG Evidence that all primary The SMC held meetings and discussed budget resources of schools, among have functional SMCs schools have functional SMCs others during the FY 2018/19. Meetings were held as follows; (estab- lished, meetings held, Maximum 5 for this discussions of budget and • Buwagi P/S held SMC held on 27th March, 2019 under MIN.5- discussed performance measure resource issues and and approved UPE budget of UGX 2,180,000. Meeting held 24th January, submission of reports to DEO/ 2019 under MIN.04/01/2019 discussed and approved school capitation grant MEO) • Bulugo P/S held meetings on 29th September, 2018, 15th March, 2019 • 100% schools: score 5 under MIN.04/2019/SMC- for approval of UPE funds for term I, 2019
• 80 to 99% schools: score 3 • Nabirama P/S meetings were held on 27th September, 2018 under Min.06/2018 for approval of UPE budget FY 22018/19, on 8th February, • Below 80 % schools: score 0 2019 under Min.09/03/SMC/2019 for approval of UPE budget.
• Kivubuka P/S SMC meetings were held on 27th July, 2018, 16th October, 2018, 19th March, 2019. SMC had 13 members, including3 females were on foundation body.
• Namulesa Muslim P/S held meetings on 19th September, 2018 under Min. (UPE Budget-3rd Term) and made adjustments to the UPE budget for term 3, 2018, on 6th February, 2019 and 16th August, 2018
There were 2 box files for SMC minutes at the Education office, an indication schools were submitting SMC minutes to DEO.
For the sampled and visited schools, SMC were found to be functional as per the meeting minutes.
• At Buwenge Township P/S, meetings were held on on 24 June, 2019 under Min 02/BUW/SMC/06/19 where the H/M informed members that the capitation grant was been received. He wanted the SMC to approve the budget. On 24th January, 2019 under Min 02/SMC/1/2019 the SMC approved the UPE budget of 3,980,000/=. Under Min 03/SMC/5/2019 the SMC discussed the operationalization of the boarding section of the school. On 24th September, 2018 (Communication from the chairman) under Min 08/SMC/2019 members were informed that the school was selected to be a model school by the UMSC and UMTA.
• At Buwenge SDA P/S meeting held on 17th May, 2018 under Min 02/SMC/05/19 the H/M informed members that the UPE funds of 2019 were released but inadequate to run the school. Under Min 03/SMC/05/19, the chairman discussed the strength of the school’s teaching staff at 15 teachers of whom 10 were female while 5 were male and that the school enrolment stood at 604 pupils.
• At Kagoma P/S, SMC meeting held on 15th October, 2018 under Min 02/10/SMC/2018 discussed the need to update the SMC on the Finance and Academic performance of the school. On under Min 03/02/JSMC PTA/2019, pupils’ poor academic performance was discussed. 12 Evidence that the LG has 3 The LG has publicised publicised all schools The department displayed all schools receiving UPE grants on the notice all schools receiving receiving non-wage recurrent board in front of the office. The display indicated the IPFs for quarter1 in FY non- wage recurrent grants e.g. through posting on 2019/20 was UGX 320,314,000. The total for the FY 2019/20 was UGX grants public notice boards: score 3 960,942,000. Some of the schools on the list displayed were, Bituli P/S with a total allocation of UGX 10,926,000 with quarter 1 release of UGX Maximum 3 for this 3,542,000 . performance measure The UPE releases to 87 schools in FY 2018/19 were also displayed on 22nd August, 2018. For instance, Namaganga P/S received UGX 4,346,520 while Bubugo P/S received UGX 1,866,917 for quarter 1 releases of FY 2018/19
However, the date of display was not indicated.
Procurement and contract management 13 4 The LG Education • Evidence that the sector has The department made procurement inputs to PDP vide letter ref; 103/1 dated department has submitted procurement input 8th April, 2019 to PDU. The plan had inputs like; submitted input into the to Procurement Unit that LG procurement plan, covers all investment items in • Classroom construction and rehabilitation at UGX 214,000,000 complete with all the approved Sector annual • Latrine construction and rehabilitation at UGX 61,500,000 technical requirements, work plan and budget on time by April 30: score 4 • Teachers house construction and rehabilitation at UGX 91,500,000 to the Procurement Unit that cover all items in • Provision of furniture to primary schools at UGX 22,825,673 the approved Sector annual work plan and budget
Maximum 4 for this performance measure
Financial management and reporting 14 Evidence that the LG 3 The LG Education Education departments timely There was documentary evidence that the LG Education departments timely department has certified (as per contract) certified and (as per contract) certified and recommended suppliers for payment: as per and initiated payment recommended suppliers for the Following payment vouchers for supplies on time payment: score 3. Voucher No. 19310324 dated 5th September, 2018 of Shs 5077,333 to Maximum 3 for this Total (U) being payment of Fuel for Inspection and Monitoring of Schools. performance measure Contract/LPO number 2397 dated 17th August, 2018. DEO recommended by signing the LPO on 24th August 2018. Request for payment was made on 28th August 2018. Payment effected on 5th September, 2018 within a period of 8 days;
Voucher No. 20674958 dated 27th November 2018 of Shs 2,646,000 to Total U Ltd being payment of Fuel for Inspection and Monitoring. LPO No 2575 dated 14th November, 2018. Request for payment made by the DEO on 21st November, 2018. Payment effected within a period of 6 days;
Voucher No. 22278180 dated 19th March 2019 of Shs 24,297,627 to Masaka Agricultural Dealers Enterprises for Construction of 4-unit Staff House with rain water harvesting tank at Bubugo Primary School. Contract Agreement dated 11th October ,2018 was in place at a contract sum of UGX shs 76,900,000. Certification Issued by the District Engineer on 7th March, 2019 and thereafter authorization by DEO on 12th March 2019. Request for payment made by the Supplier /Contractor on 1st March 20019. DEO recommended the Supplier to be paid on 6th March, 2019. Payment effected on 19th March 3019 within 18days. 15 4 The LG Education • Evidence that the department The department submitted the annual performance report for FY 2018/19 to department has submitted the annual the Planner for consolidation vide letter EDU/103/1 dated 12th July, 2019. submitted annual performance report for the Likewise, quarterly reports were submitted to the Planner on the following reports (including all previous FY (with availability dates; quarterly reports) in of all four quarterly reports) to time to the Planning the Planner by 15th of July for • Quarter 3 was submitted 10th April, 2019 Unit consolidation: score 4 • Quarter 2 was submitted 10th January, 2019 Maximum 4 for this • Quarter 1 report was submitted 12th October, 2018 performance measure and quarter 4 was submitted 12th July, 2019
16 4 LG Education has acted • Evidence that the sector has There was documentary evidence that that the sector had provided on Internal Audit recom- provided information to the information to the internal audit and LGPAC as per the LGPAC reports dated mendation (if any) internal audit on the status of 13th June 2019, and 16th October, 2019 on the status of implementation of implementation of all audit all audit findings FY2018/2019. A total of 13 queries were raised by the Maximum 4 for this findings for the previous Internal Auditor and all the 13 had been cleared by the time of this performance measure financial year assessment.
o If sector has no audit query The following are the queries that were raised by internal audit and cleared by LGPAC as per the reports dated 13th June 2019, and 16th October 2019 score 4 for all the quarters in FY 2018/19.
o If the sector has provided • Incomplete staff house at Kizinga Primary School in Butagaya sub- information to the internal county audit on the status of imple- mentation of all audit findings • Lack of land title on Busede Seed School land in Busedde sub county for the previous financial year: score 2 • Glory land Secondary School had unaccounted for funds of shs 1,000,000= o If all queries are not respond- • Jinja College Senior School had unaccounted for funds shs 5.375,500
ed to score 0 • Kakira High school failed to pay withholding tax to URA shs. 720,000
• Kiira College Butiki with unaccounted for funds shs. 32.043,500
• Lubani S.S. with unaccounted for funds shs. 3.487,000
• Busoga College Mwiri with unaccounted for funds shs. 5.007,500
Pilkington College Muguluka failure to pay 6% withholding tax to URA shs. 2.443,920
Social and environmental safeguards 17 2 LG Education • Evidence that the LG The sector in consultation with gender focal person disseminated guidelines Department has Education department in on how Senior Women Teachers and Men Teachers were to handle disseminated and consultation with the gender sanitation and hygiene for girls and boys in schools. For instance, in a report promoted adherence to focal person has disseminated by the DEO dated 18th July, 2018 and addressed to the CAO it was gender guidelines guidelines on how senior indicated that a sexual and reproductive health training for Senior Women women/men teachers should teachers and men teachers was successfully conducted at Brisk hotel, Jinja. Maximum 5 points for provide guidance to girls and The training, it was reported, covered areas including; growth and this performance boys to handle hygiene, adolescence, gender, career guidance, assertiveness and hygiene for young measure reproductive health, life skills, people. Training took place between 14th July to 11th August, 2018 etc.: Score 2 . 17 2 LG Education • Evidence that LG Education Department issued and explained guidelines on how to manage sanitation Department has department in collaboration for girls and PWDs. For instance, a report dated 30th April, 2019 disseminated and with gender department have promoted adherence to issued and explained gender guidelines guidelines on how to manage sanitation for girls and PWDs Maximum 5 points for in primary schools: score 2 this performance measure
17 1 LG Education • Evidence that the School The School Management Committee met guidelines on gender composition Department has Management Committee per the guidelines. For instance; disseminated and meets the guideline on gender promoted adherence to composition: score 1 1. Nakagyo P/S SMC had 13 members together with 4 female members; gender guidelines 2. Kagoma Hill P/S SMC had 13 members with 2 females on the Maximum 5 points for foundation body appointed by DEO on 23rd April, 2018 this performance 3. St.Stephen Kakira P/S SMC with 13 members, with only 1 nominee on measure the foundation body. However, the total number of females on committee were 4
4. Kiwanga P/S SMC with 13 members, 2 females on the foundation body appointed 1st August, 2018
5. Butiki P/S SMC with 2 females on the foundation body membership.
18 0 LG Education • Evidence that the LG The education department in conjunction with the Environment Officer department has Education department in issued guidelines on environment management in schools through a training ensured that guide- collaboration with workshop for all headteachers of primary schools. The workshop was held lines on environmental Environment department has on 8th March, 2018. However, this date was outside the period of management are issued guidelines on assessment FY 2018/19 dissemi- nated and environmental management complied with (tree planting, waste management, formation of Maximum 3 points for environmental clubs and this performance environment education etc.): measure score 1:
18 1 LG Education • Evidence that all school Infrastructure projects were screened before approval for construction using department has infrastructure projects are a checklist for screening of projects. For instance; ensured that guide- screened before approval for lines on environmental construction using the • Construction of 4-classroom block at Nakanyonyi P/S with offices, store management are checklist for screening of and lightening arrestor. Screening form was signed on 19th June, 2019; dissemi- nated and projects in the budget • Construction of a 5-stance brick lined pit latrine at Kyomya P/S with complied with guidelines and where risks are screening form signed 19th June, 2019 identified, the forms include Maximum 3 points for mitigation actions: Score 1 • The construction of staff house and 4-stance VIP latrine at Bufuula P/S this performance had a screening form signed 19th June, 2019 measure All projects for FY 2018/19 were screened on 12th June, 2018. They included; construction of staff house at Bubugo P/S, construction of VIP pit latrine at Kagoma Hill P/S, construction of 2-classroom block with office at Namasiga P/S 18 0 LG Education • The environmental officer There was no evidence that the Environmental officer together with the CDO department has and community development visited sites to check whether the mitigation plans were complied with. ensured that guide- officer have visited the sites to lines on environmental checked whether the management are mitigation plans are complied dissemi- nated and with: Score 1 complied with
Maximum 3 points for this performance measure
511 Health Performance Measures Jinja 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Human resource planning and management 1 8 LG has substantively Evidence that LG has filled the According to the IPF for the district PHC wage allocation for current FY recruited primary health structure for primary health 2019/2020, the approved budget for conditional grant (wage) for PHC care workers with a wage care with a wage bill provision workers was UGX 7,600,958,195 bill provision from PHC from PHC wage for the current wage FY The actual wage bill as per wage bill analysis for the PHC workers in post for FY 2019/2020 was UGX 7,145,164,784 leaving the department with a • More than 80% filled: score wage surplus of UGX 458,793,411 8 Maximum 8 points for this 7,145,164,784 X 100 = 94% performance measure • 60 – 80% - score 4 7,600,958,195 • Less than 60% filled: score 0
2 6 The LG Health Evidence that Health The DLG health department had approved 787 positions for PHC workers department has submitted department has submitted a while those in post were 687 and those vacant were 100, representing a a comprehensive comprehensive recruitment staffing level of 87.3%. recruitment plan for plan/re- quest to HRM for the primary health care current FY, covering the Recruitment plan to cover the staffing gap was submitted by DHO on 11th workers to the HRM vacant positions of primary February, 2019 to the Principle Human Resource Officer, Jinja district. department health care workers: score 6 The district health department targeted to recruit 25 health workers with a total annual wage of UGX 297,197,928.
Maximum 6 points for this performance measure
3 4 The LG Health Evidence that the all health Out of the 5 sampled files facility in-charges, 4 were appraised for financial department has facilities in-charges have been year 2018/2019, giving appraisal of 80%. conducted performance appraised during the previous appraisal for Health FY: The in-charges appraisals were as indicated below: Centre IVs and Hospital 1. Nakyeyune Jane Marion, Senior Medical Officer, Medical In- charge and ensured o 100%: score 8 Superintendent Buwenge General Hospital, File No: CR/D/14572. performance appraisals o 70 – 99%: score 4 Appraised on 23rd July, 2019 by the (DHO). Recommendation was “she is for HC III and II in-charges a performance-oriented officer”. Counter signed by the PAS on 24th July, are conducted o Below 70%: score 0 2019.
2. Meregurwa Grace, Senior Medical Officer, I/C Buwenge H/C IV. File Maximum 8 points for this No: CR/D/14559. performance measure 3. Mukisa Fatuma, Enrolled Nurse, I/C Bunawona H/C II, File No: CR/D/14354. Appraised on 20th June, 2019 by the Assit. Nursing Officer. Comment/recommendation on the file was “acquiring a diploma in comprehensive nursing is for your own initiative, so please take it up”. Counter signed by the Nursing Officer on 20th June, 2019 and PAS on 24th June, 2019.
4. Tigawalana Josephine Kayanga, Senior Clinical Officer, I/C Magamaga H/C III. File No: CR/D/10381. Appraised on 16th June, 2019.by the SAS. The comment was “keep up the good performance” counter signed by the HSD in-charge on 17th June, 2019 and PAS on 11th July, 2019.
5. Nangobi Sarah, Enrolled Midwife, I/C Bwase II. File No: CR/D/12587. Appraised on 23rd May, 2019 by the Assistant Nursing Officer. Comment was “she is a very hard-working lady. Please maintain the good work”. Counter signed by Assistant Medical Superintendent on 13th June, 2019 and PAS on 11th July, 2019 4 4 The Local Government • Evidence that the LG Jinja DLG had 1 district general hospital, 3 HC IVs, 10 HC IIIs and 28 HC Health department has Health department has IIs (totaling to 42 governments facilities). The health department had a deployed health workers deployed health workers in staffing norm of 787 staff of which 687 were in post with a gap of 100 across health facilities line with the lists submitted health workers indicating 87.3% staffing level. We reviewed approved staff and in accordance with with the budget for the current list for FY 2019/2020 and compared it with the actual numbers of health the staff lists submitted FY, and if not provided workers at the health facilities. together with the budget justification for deviations: in the current FY. score 4 Due to unfavorable weather conditions, the PAT sampled the following facilities: Maximum 4 points for this performance measure • Buwenge General Hospital: 66 health workers were deployed out of the 190-staffing norm but only 60 were at health facility as per facility staff list.
• Buwenge HC IV: 70 health workers were deployed out of the 48- staffing norm but 73 health workers were found at the facility as per the facility staff list.
• Bwase HC II: 7 health workers were deployed out of the 9-staffing norm. At the health facility, there were 9 health workers as per the staff list and duty roster.
At each facility, the staff list did not match with the deployment list at DHO’s office.
However, the explanation from the DHO’s office was that they had just done transfers to have the staff numbers correspond with work load at the facilities. Therefore, that is why some health workers were not found at the health facilities indicated on the list.
Monitoring and Supervision 5 3 The DHO/MHO has • Evidence that the DHO/ The DHO received Sector Grant and Budget Guidelines for Local effectively communicated MHO has communicated all Governments, 2019/2020 from the MoH. A summary of these guidelines and explained guidelines, guidelines, policies, circulars (dated 30th July, 2019) was made by the ADHO to all facility managers to policies, circulars issued issued by the national level in guide them in planning and budgeting for PHC activities for 2019/2020. by the national level in the previous FY to health the previous FY to health facilities: score 3 Other guidelines/policies and circulars were received by DHO’s office in facilities financial year 2018/2019 and there was evidence that they were communicated to health facilities in-charges.
For example, there was a circular dated 19th March, 2019 from the DHO to Maximum 6 for this health facility managers and all health staff on communication of circulars performance measure from MoH. The DHO directed the health workers to ensure that the following policies and circulars were implemented with immediate effect. Some of these were: Guidance on utilization of BCG vaccine and Diluent from different manufacturers dated 14th November, 2018, the Immunization Act 2017 among others.
Other guidelines, for example, the National Sanitation and Hygiene Guidelines, 2017, were available in all the 3 sampled health facilities.
The visited health facilities were;
• Buwenge General Hospital
• Buwenge HC IV
• Bwase HC II
5 3 The DHO/MHO has • Evidence that the DHO/ A circular dated 28th February, 2019 was sent to HC IV and HC III in- effectively communicated MHO has held meetings with charges inviting them for an extended DHMT meeting scheduled for 4th and explained guidelines, health facility in- charges and March, 2019 to discuss policies, circulars and guidelines issued by the policies, circulars issued among others explained the national level among other issues. by the national level in guidelines, policies, circulars the previous FY to health issued by the national level: On 4th March, 2019, the meeting was held at District Council hall and facilities score 3 under Minute 3 A, policies/ guidelines from MoH were discussed. For instance,
Maximum 6 for this The Uganda National TB and Leprosy Program Guidelines, 2017 were performance measure disseminated and explained. 6 0 The LG Health Evidence that DHT/MHT has The District had 2 hospitals and 3 HC IVs (Buwenge General Hospital, Department has supervised 100% of HC IVs Buwenge Hopita (NGO), Buwenge HC IV, Budondo HC IV and Bugembe effectively provided and district hospitals (including HC IV). support supervision to PNFPs receiving PHC grant) district health services at least once in a quarter: The PAT obtained evidence to the effect that the DHT did not conducted score 3 all the required 4 quarterly technical support supervision visits to these facilities (at least once per quarter).
Maximum 6 points for this The DHO’s quarterly supervision reports were reviewed and the performance measure supervision was as below.
Quarter1, 2018/19: No evidence
Quarter2, 2018/19: No evidence
Quarter3, 2018/19: There were 2 reports on support supervision in 3rd quarter. One report was written on 12th April, 2019 and another one on 3rd May, 2019. Some of the areas considered were HIV/AIDS care and treatment, MCH, TB indicators among others. These reports showed that the district hospital, PNFP hospital and all the HC IVs were supervised 100% for this quarter.
Quarter4, 2018/2019: Supervision visit was conducted on 23rd to 24th April, 2019 and the report was written on 14th May, 2019. Another visit was carried out on 24th June, 2019 and the report was written on 12th July, 2019. These supervision visits considered areas like HR for health, medicines and supplies, infrastructure among others. However, Buwenge District General Hospital was not among the health facilities supervised.
Therefore, based on the above, the DHT did not have 100% supervision of HC IVs and the 2 hospitals.
6 3 The LG Health Evidence that DHT/MHT has The PAT reviewed the quarterly support supervision reports by the HSD. Department has ensured that HSD has super- effectively provided vised lower level health facili- Evidence was also derived from the MoH facility support supervision book support supervision to ties within the previous FY: at the health facility. district health services • If 100% supervised: score 3 Among the 3 health facilities sampled, one of them was Bwase HC II which was visited to established whether technical support supervision • 80 - 99% of the health visits had been conducted by the HSD. The support supervision book Maximum 6 points for this facilities: score 2 showed the following: performance measure • 60% - 79% of the health Quarter 1: 24th July, 2018 facilities: score 1 Quarter 2: 2nd November, 2018 • Less than 60% of the health facilities: score 0 Quarter 3: 25th February, 2019
Quarter 4: 26th June, 2019
From the MoH support supervision book, all the 4 visits were conducted by the HSD, hence 100%.
7 4 The LG Health • Evidence that all the 4 We reviewed the minutes of the DHT quarterly meetings to ascertain department (including quarterly reports have been whether all the 4 quarterly support supervision report were discussed to HSDs) have discussed discussed and used to make make recommendations. the results/reports of the recommendations (in each support supervision and quarter) for corrective actions On 2nd May, 2019, the DHT held a meeting to discuss quarter 4 support monitoring visits, used during the previous FY: score supervision report under minute 5: presentation of monitoring report and them to make 4 lessons learnt. Some of the recommendations made included: biometric recommendations for machines to be installed in all the health facilities to check attendance, corrective actions and redistribution of ant-TB drugs to cater for health facilities which had stock followed up outs of these drugs.
On 5th August, 2019, a general DHT meeting was held at DHO Board Room to discuss the support supervision findings for the FY 2018/2019 for Maximum 10 points for all the 4 quarters (Min. 3). The meeting recommended that ADHO - MCH this performance measure should generate a list of facilities that were selling Sayana Press contraceptive and share it with the DHO for onward submission to the CAO, DHO to make a communication to HC IVs and CD4 testing and sample movement to CD4 testing sites to enable PLWHA access these tests. 7 6 The LG Health • Evidence that the There was evidence to show that supervision findings and department (including recommendations are followed recommendations had been followed up and corrective actions HSDs) have discussed up and specific activities undertaken. the results/reports of the undertaken for correction: support supervision and score 6 For instance: monitoring visits, used On 25th April, 2019, the DHO generated a letter dated 5 August, 2109 to them to make the in-charge ART site on transportation of the patients’ samples for CD4 recommendations for to help these patients access the CD4 testing services. corrective actions and followed up There was a letter to the dispenser Buwenge HC IV (dated 5th August, 2019) asking him to submit a written explanation for delegating his duties to a porter, an issue that was identified during support supervision. Maximum 10 points for There was also a letter to the CAO dated 30th July, 2019 (received on 30th this performance measure august, 2019) by the DHO, submitting a list of 22 health workers with the lowest attendance to duty for the month of June, 2019. The DHO was seeking for CAO’s intervention in handling gross absenteeism of the listed officer.
8 10 The LG Health • Evidence that the LG has The LG had 52 health facilities that benefited from PHC funds. Of the 52 department has submitted submitted accurate/consistent health facilities, 10 were PNFPs and 42 were government. accurate/ consistent data regarding: reports/data for health From the 5 sampled health facilities, the HMIS report for the month of July, facility lists receiving o List of health facilities 2018 were submitted between 3rd and 8th August, 2018. Reports were PHC funding as per receiving PHC funding, which entered into DHIS2 system for health reporting. All facilities (52) benefiting formats provided by MoH are consistent with both HMIS from PHC reported HMIS data into DHIS2 and the list of health facilities reports and PBS: score 10 that reported was consistent with the list of facilities in the PBS system for Jinja district.
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that the LG On 12th September, 2018 at the CAO’s Committee Room, a committee responsible for health committee responsible for meeting was held to present and discuss the mid-term reports met, discussed service health met and discussed (MIN/EDUC/09/2018). The health report was presented and issues like delivery issues and service delivery issues improving health infrastructure, prioritizing preventive health and presented is- sues that including supervision reports, increased access to health care were discussed. require approval to performance assessment Council results, LG PAC reports etc. On 10th October, 2018, the committee responsible for health discussed the during the previous FY: score health report under MIN/EDUC/09/2018. Issues like high power bills, 2 delayed renovation of structures, high teenage pregnancies were discussed. Maximum 4 for this performance measure On 20th December, 2018, the committee held a meeting to approval the HUMC of the HC IVs i.e Buwenge HC IV, Budondo HC IV and Bugembe HC IV) under MIN/EDUC/18/2018.
The committee held a meeting on 12th March, 2019 to approval sectoral budget. The budget for health worth UGX 8,614,787,241 was approved by the committee under MIN/EDUC/23/2019.
Another meeting was held on 2nd April, 2019 to present and discuss sectoral committee reports. Under MIN/EDUC/28/2019, the health report was presented and a Malaria Control Plan was adopted by the committee. This plan was developed after benchmarking from Mpigi district. 9 2 The LG committee • Evidence that the health The Health sector committee had presented issues that require approval to responsible for health sector committee has pre- Council. met, discussed service sented issues that require delivery issues and approval to Council: score 2 For instance: presented is- sues that • Meeting held on 30th July, 2018 under MIN/DC/90/2018, an ordinance require approval to developed by the health department on control, production, sale and Council consumption of alcohol and other drugs was approved by council.
• Meeting held on 6th September, 2018 under MIN/DC/98/2018, the Maximum 4 for this health report was presented and adopted by Council. The meeting performance measure recommended that the district should develop and implement a district HIV/AIDS strategic plan and allocate more funds to HIV/AIDS interventions.
• Meeting held on 9th April, 2019 under MIN/EDUC/09/2018, council approved the district budget, including the health budget of UGX 8,614,787,789.
• Meeting held on 20th June, 2019 at Busoga Square Council Hall, service delivery report was presented and discussed. Under the health report, issues discussed included: salaries for health workers, transfer of PHC funds to health facilities, renovation of maternity ward at Wakitaka HC III among others.
10 0 The Health Unit Evidence that health facilities The Performance Assessment Team visited 3 sampled health facilities Management Committees and Hospitals have functional and reviewed HUMC minute reports to establish whether the 4 mandatory and Hospital Board are HUMCs/Boards (established, meetings were held to discuss the budget and resources issues. operational/functioning meetings held and discus- sions of budget and resource PAT established that HUMC’s sat as indicated below: issues): • Buwenge general hospital: The Hospital Management Board (HMB) sat Maximum 6 points • If 100% of randomly only in the 3rd quarter as follows: sampled facilities: score 6 Q1: No evidence • If 80-99 %: score 4 Q2: No evidence • If 70-79: %: score 2 Q3: 12th March, 2019 • If less than 70%: score 0 Q4: No evidence
• Buwenge HC IV: HUMC sat 3 times as follows:
Q1: No evidence
Q2: 5th November, 2018,
Q3: 25th January, 2019,
Q4: 8th June, 2019
• Bwase HC II: HUMC sat only in all the 4 quarters.
Q1: 4th July, 2018
Q2: 5th December, 2018
Q3: 20th February, 2019
Q4: 26th June, 2019
In the 3 health facilities, 12 (3x4) meetings were expected. However, only 8 were conducted translating into 66.7%. 11 4 The LG has publicised all • Evidence that the LG has A list (8th August, 2019) of all PHC recurrent non-wage beneficiaries (both health facilities receiving publicised all health facilities public = 42 and PNFPs = 10) was displayed at the district health PHC non-wage recurrent receiving PHC non- wage department notice-board. grants recurrent grants e.g. through posting on public notice The list indicated the name of the health facility, the supplier number, the boards: score 4 annual budget (UGX 530,399,685) and the amount received in the 1st quarter FY 2019/2020 worth UGX 132, 599,933. Maximum 4 for this performance measure
Procurement and contract management 12 0 The LG Health • Evidence that the sector The Health department made an in-put to the procurement plan to PDU department has submitted has submitted input to and it was received on 30th May, 2019. input to procurement plan procurement plan to PDU that and requests, complete cover all investment items in However, the submission was beyond the deadline of 30th April. with all technical the approved Sector an- nual requirements, to PDU that work plan and budget on time cover all items in the by April 30 for the current FY: approved Sector annual score 2 work plan and budget
Maximum 4 for this performance measure
12 0 The LG Health • Evidence that LG Health There was no evidence that the health department submitted a department has submitted department submitted procurement request (PP form 1) to PDU for investment items for the input to procurement plan procurement request form current FY 2019/20 by 30th September, 2019 and requests, complete (Form PP5) to the PDU by 1st with all technical Quarter of the current FY: requirements, to PDU that score 2. cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure 13 4 The LG Health • Evidence that the DHO/ The LG made timely payment of suppliers during the previous department has certified MHO (as per contract) certified FY2018/2019 – and there were no overdue bills (e.g. procurement bills) of and initiated payment for and recommended suppliers over 2-months as per the following sampled payment vouchers; supplies on time timely for payment: score 4. • Voucher No. 23206931 dated 17th May 2019 of Shs 3000,000 to Total (U) Ltd for Fuel for Health Department Quarter Four. Contract/LPO No. 2728 District Health Officer Certified by signing the LPO on 16th May Maximum 4 for this 2019. Request for payment made by DHO on 16th May 2019. Payment performance measure effected on 17th May within a day.
• Voucher No. 20747143 dated 5th December 2018 of Shs 2,600,000 to Total (U) Ltd to Fuel for Second Quarter to Health Department LPO Number 2534 WAS IN Place DHO endorsed the LPO on 3rd December 2019 Request for Payment made by the DHO on December, 2018. Payment effected on 3rd December 2019
• Voucher No. 20747143 date 28th May 2019 of Shs 20,104, 325 to MSGi-Ti Consult for Completion of the Maternity Ward at Wakitaka HC111 in Mafubira Sub county. Contract Agreement dated 28th January, 2019 was in place. DHO Signed on the Contract Agreement on 28th January 2019 Certification No. 2 issued by the District Engineer on 8th May 2019. Request for payment was made by the Contractor Supplier on 8th May 2019. District Health Officer (DHO) recommended for payment by Signing on the request for payment on 21st May 2019. Payment effected 28th May 2019
Financial management and reporting 14 4 The LG Health • Evidence that the The department submitted the annual performance report for the previous department has submitted department submitted the FY 2018/2019 on 12th July, 2019 to the Planner for consolidation. annual reports (including annual performance report for all quarterly reports) in the previous FY (including all Submission of quarterly reports to Planner during FY 2018/2019: time to the Planning Unit four quarterly reports) to the • Quarter 1 was submitted 24th October, 2018 on letter dated 17th Planner by mid-July for October, 2018 consolidation: score 4
Maximum 4 for this • Quarter 2 submitted 14th January, 2019 performance measure • Quarter 3 submitted 26th April, 2019
• Quarter 4 submitted 12th July, 2019
15 4 LG Health department Evidence that the sector has There was documentary evidence as per the LGPAC reports dated 13th has acted on Internal provided information to the June 2019 and 11th June, 2019 that the sector had s provided information Audit recommendation (if internal audit on the status of to the internal audit on the status of implementation of all audit findings for any) implementation of all audit the previous financial year FY 2018/2019. A total number of 4 audit findings for the previous queries were raised in and by the time of assessment, all had been financial year cleared.
Maximum 4 for this • If sector has no audit query: performance measure Score 4 The following were the four queries that raised by the internal audit and • If the sector has provided cleared by LGPAC. information to the internal audit on the status of 1. Staff toilet at Kakira Health Centre III had no running water and the implementation of all audit toilet pans were blocked and filled with human waste findings for the previous 2. Generator meant to be used by Buwenge General Hospital still held in financial year: Score 2 points district stores at Bugembe. • If all queries are not 3. Inadequate staff at Namwendwa Health Centre II responded to Score 0 4. Lack of electricity at Mutai, Kamigo and Nabitambala Health Centre II
Social and environmental safeguards 16 2 Compliance with gender • Evidence that Health Unit All the 5 sampled health facilities had the required 30% (and above) of composition of HUMC Management Committee women composition on HUMC. The gender composition at the sampled and promotion of gender (HUMC) meet the gender health facilities was as follows: sensitive sanitation in composition as per guidelines health facilities. (i.e. minimum 30 Buwenge General Hospital: 3/10 = 30%
% women: score 2 Buwenge HC IV: 3/6 = 50%
Maximum 4 points Magamaga HC III: 4/7 = 57% Bunawona HC III: 6/9 = 67%
Bwase HC II: 4/7 = 57%
16 2 Compliance with gender • Evidence that the LG has There was evidence that the LG had issued guidelines on how to manage composition of HUMC issued guidelines on how to sanitation in the facilities. and promotion of gender manage sanitation in health sensitive sanitation in facilities including separating The National sanitation and Hygiene management guidelines, 2017 were health facilities. facilities for men and women: also available in the visited health facilities. All the 3 visited health score 2. facilities had separate and labeled latrines for each gender.
There was also a circular dated 17th May, 2019, generated by the ADHO - Maximum 4 points Environmental Health to health facility in-charges guiding the on how to manage sanitation in the health facilities.
17 0 LG Health department • Evidence that all health There was no evidence to the effect that the health infrastructure projects has ensured that facility infrastructure projects were screened using the checklist for screening projects. The guidelines on are screened before approval Environmental Officer claims that he was not facilitated to carry out the environmental for construction using the screening for these projects in FY 2018/2019. management are checklist for screening of disseminated and projects in the budget complied with guidelines and where risks are identified, the forms include mitigation actions: Score 2
Maximum 4 points for this performance measure
17 0 LG Health department • The environmental officer There was no evidence that projects under health were visited by the has ensured that and community development Environmental Officer and the CDO to check for the implementation of guidelines on officer have visited the sites to environmental mitigation measures during financial year 2018/2019. environmental checked whether the management are mitigation plans are complied disseminated and with: Score 2 complied with
Maximum 4 points for this performance measure
18 4 The LG Health • Evidence that the LG has There was evidence that the department issued guidelines on medical department has issued issued guidelines on medical waste management . guidelines on medical waste management, including waste management guidelines (e.g. sanitation Due to bad weather, the PAT visited the following 3 health facilities to charts, posters, etc.) for establish the presence of waste management guidelines or posters/ construction of facilities for charts. medical waste disposal2: Maximum 4 points • Buwenge general Hospital. score 4. • Buwenge HC IV
• Bwase HC II
In the above health facilities, the Ministry of Health charts/poster guiding health workers on health care waste handling were pinned on the wall in strategic service delivery points.
511 Water & Sanitation Jinja Performance 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 The DWO has • Evidence that the district The district Local Government safe water average was 69 % and according targeted allocations Water department has targeted to the budget and water sector work plan for 2019/2020. The sub county safe to sub-counties with sub- counties with safe water water average was; Mafubira 19%, Budondo 98%, Butagaya 100%, safe water coverage coverage below the district Buwenge 85%, Buyengo 100%, Busedde 100%. below the district average in the budget for the average. current FY: Mafubira sub County was below the district safe water average of 69%. However, it was reported by the Water Officer that the sub county was largely o If 100 % of the budget served by National water and Sewerage Corporation which service was not allocation for the current FY is reflected in the calculation for rural water coverage. The district budget and Maximum score 10 allocated to S/Cs below average workplan 2019/2020 targeted all the sub counties as below; for this performance coverage: score 10 measure Mafubira s/c was targeted with 1 borehole, Budondo s/c was targeted with 2 o If 80-99%: Score 7 boreholes, Butagaya s/c was targeted with 2 boreholes, Busedde s/c was targeted with 1 bore hole and Buwenge s/c was targeted with 4 boreholes. o If 60-79: Score 4 The district planned to construct 12 boreholes at UGX 312,000,000, o If below 60 %: Score 0 rehabilitate 6 boreholes at UGX 30,000,000andconstruct one 4 stance waterborne toilet at UGX58,212,000 as well as carry out sanitation and home improvement campaigns at 19,801,980 in addition to other sector planned activities at a total sector budget of UGX577,171,100.
Accordingly, Mafubira was targeted by 1 borehole out of the 12 planned, despite the fact the water safe coverage average was 19%. The calculation was 1/2x100=8%
2 15 The district Water • Evidence that the district According to the budget for the previous F Y 2018/2019, the water sector department has Water department has allocation was UGX 589,028,325 was planned as follows. implemented implemented budgeted water budgeted water projects in the targeted sub- Construction of two 4 stance lined VIP latrines at UGX 49,836,262 in projects in the counties with safe water Kisima1 and Kisima11 landing sites. targeted sub-counties coverage below the district The sector also constructed 12 boreholes at UGX 312,000,000 in sub (i.e. sub-counties average in the previous FY. counties below the district safe water average per below; with safe water o If 100 % of the water projects coverage below the Mafubira s/c with 1 borehole. district average) are implemented in the targeted S/Cs: Budondo s/c 3 bore holes.
Score 15 Butagaya s/c 4 bore holes. Maximum 15 points for this performance o If 80-99%: Score 10 Buwenge s/c 1 bore hole. measure o If 60-79: Score 5 Busedde/c s/c 1 boreholes.
o If below 60 %: Score 0 According to the annual progress report which was dated 15th July 2019 which was submitted to the Ministry of Water and Environment on 26th July 2019, there was evidence that the district water department implemented budgeted water project in targeted sub county with safe water coverage below the district average in the previous FY 2018/2019.
Monitoring and Supervision 3 15 The district Water Evidence that the district Water There was evidence that the district water department monitored each of the department carries department has monitored each WSS facilities at least annually. For instance; monitoring report for out monthly of WSS facilities at least 2018/2019 dated 8th August 2018 contained supervision and monitoring of monitoring of project annually. water and sanitation facilities in Jinja District, there was also technical investments in the supervision of the piped water systems , monitoring of old water and sector • If more than 95% of the WSS sanitation facilities implemented in 2015/2016, 2016/2017 and 2017/2018 facilities monitored: score 15 like Tigawalana Sulaiman water source found in Namalemba village in Kibibi Parish in Budondo sub County . • 80% - 95% of the WSS Maximum 15 points facilities - There was also a monitoring report dated 1st October 2018 for water and for this performance sanitation facilities in Jinja District and verification of water and sanitation monitored: score 10 measure facilities implemented in the FY 2018/2019 as well as formation of water user • 70 - 79%: score 7 committees for 2018/2019 water facilities.
• 60% - 69% monitored: score 5 Monthly monitoring and supervision report dated 7thDecember 2018 for deep wells which were rehabilitated including, Donar water source found at • 50% - 59%: score 3 Kaitabawala village in Mafubira sub County as well as the designing the extension of the construction of a piped water system in Jinja district. • Less than 50% of WSS facilities monitored: score 0 Monitoring and supervision report for water and sanitation facilities by the district works committee for 3rd quarter 2018/2019 in respect of Batwawula Lazaro water source located in Buleba village, Budondo sub County where it was reported that siting and drilling were successfully completed pending casting and installation of the facilities. 4 5 The district Water • Evidence that the district has 1st quarter report was dated 5th October 2018 and was submitted on 17th department has submitted accurate/consistent October 2018 to Ministry of water and environment quarter progress report for submitted data for the current FY: Score 5 water and sanitation conditional grant. The status of implementation of the accurate/consistent quarterly planned activities was as below: reports/ data lists of water facilities as per There was community mobilization to attain the critical requirements for formats provided by operation and maintenance of the water and sanitation facilities in the MoWE district.
The procurement of service providers for water sector development activities was reported on going in the period under review. Maximum 10 for this performance The sector conducted the formation and training of water and sanitation measure committees for the new facilities and the old ones to be rehabilitated.
Quarter 2 report dated 5th January 2019 and was submitted to Ministry of water and environment on 17th January 2019 contained 2nd quarter progress report for the water and sanitation conditional grant and the status of implementation of the 2nd quarter activities which included community mobilization and sensitization activities in the district.
The sector held 3 departmental meetings to review monthly performance in implementation activities and other staff welfare issues.
The of 12 boreholes was reported drilling in the quarter under review and the water quality surveillance was reported completed for 60 water sources.
The renovation of the District water officers parking yard was on going and the construction of the two 4stance lined VIP latrines at Kisima 1 and Kisima 11 was reported on going.
3rd quarter report was dated 5th April 2019 which was submitted to the Ministry of water and environment on 16th April 2019 contained 3rd quarter water and sanitation progress report.
The status of implementation of 3rd quarter activities including the drilling of 12 boreholes that were reported completed as well as water quality analysis for 60 water sources was completed in the district.
The Construction of the 4 stance lined VIP Latrines in Kisima I and Kisima II was completed and was in use by the targeted communities. The rehabilitation of 16 boreholes was completed by the sub counties.
Quarter 4 progress report dated 15th July 2019 and submitted to Ministry of water and environment on 26th July 2019 contained 4th quarter progress report for water and sanitation conditional grant and the status of implementation of the quarterly activities including the reporting for the completion of drilling of 12 water sources awarded to KLR Uganda Ltd at UGX 220,936,000, the construction of the two 4 stance VIP lined latrines at Kisima I and Kisima II awarded to Barike Investments Ltd at a sum of UGX ,836,262 also completed.
Contract No 2018/GWC/JJA/01 for siting and construction supervision of 12 bore holes was awarded to ground and geo-mapping consultants Ltd at 36,000,000 and was reported completed.
The sub county various contracts for rehabilitation of 16 boreholes was reported completed at 52,904,272.
Contract No 2018/RWP/JJA/01 for renovation of the district water officers parking yard was awarded to Jinja hand pump mechanics team at 24,993,580 and was reported completed. 4 5 The district Water • List of water facility which are The List of water facilities including 359 protected springs, 380 shallow wells department has consistent in both sector MIS as well as 426 deep wells and 977 tap stands consistent in both sector MIS submitted reports and PBS: score 5 reports and PBS reports were submitted online, though AT was not availed accurate/consistent the submission date. reports/ data lists of water facilities as per formats provided by MoWE
Maximum 10 for this performance measure
Procurement and contract management 5 4 The district Water Evidence that the sector has The sector submitted in put for the district procurement plan to PDU covering department has submitted input for the district all investment items in the approved Sector annual work plan and budget submitted input for procurement plan to PDU that on5th April 2019 and it was within the required time frame and it contained district’s procurement cover all investment items in the projects like siting and drilling of 12 bore holes in the district at UGX plan, complete with approved Sector annual work 312,000,000,rehabilitation of 6 boreholes at UGX 300,000 and construction all technical plan and budget on time (by April of a 4 stance waterborne toilet at Kamwokya RGC at UGX 50,000,000 in requirements, to PDU 30): score 4 addition to other sector projects. that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
6 2 The district has • If the contract manager The district appointed Mr Ereemye David as contract manager for all the appointed Contract prepared a contract management water and sanitation projects in the district in the FY 2018/2019 for instance Manager and has plan and conducted monthly site the drilling, casting and installation of 12 bore holes and construction of two effectively managed visits for the different WSS VIP latrines at Kisima 1 and Kisima 11 on 17th December 2018 and 15th the WSS contracts infrastructure projects as per the November 2018 and he prepared a contract management plan on 15th contract management plan: November 2018 respectively. score 2 According to the contract management plan, he was supposed to supervise Maximum 8 points for the drilling of 12 boreholes in the district from 17thDecember 2018 to 15th this performance April 2019.He implemented the activity on 7th December 2018 and 22nd measure January 2019 and this was in the project implementation schedule of 4 months.
There was a monitoring and supervision report by the District works committee for 3rd quarter 2018/2019 for example Batwala Lazaro water source was reported constructed successfully by 22nd January 2019.
6 2 The district has • If water and sanitation According to the BOQ for construction of 12 boreholes and verification from appointed Contract facilities constructed as per the field visit of the sampled water projects , Kalungami village in Mafubira Manager and has design(s): score 2 s/c, Lukolo village borehole in Budondo s/c and Bufuula village in Budondo effectively managed s/c were all constructed as per the design indicated in the BOQs for the WSS contracts instance, the deep well design was followed whereby all the above ground structure was 1 meter above and all were constructed in a distance of 100 meters away from the nearest pit latrines.
Maximum 8 points for this performance measure 6 2 The district has • If contractor handed over all The contractors handed over all completed WSS facilities to the district. For appointed Contract completed WSS facilities: score instance, there was a hand over report by M/S KLR (U) Ltd dated 15th April Manager and has 2 2019 addressed to the District Water officer informing him about the effectively managed completion and hand over of 12 boreholes which were constructed in the the WSS contracts 2018/ 2019 FY.
Maximum 8 points for this performance measure
6 2 The district has • If DWO appropriately certified The DWO appropriately certified all WSS projects and prepared and filed appointed Contract all WSS projects and prepared completion reports for instance completion certificate for contract Manager and has and filed completion reports: procurement No JIN/511/2018-2019/0047 to Barike Investments (U) Ltd for effectively managed score 2 construction of two 4 stance VIP latrine at Kisima I and Kisima II Landing the WSS contracts sites at UGX 49,836,262 in the district which was dated completed 15th March, 2019.
There was also completion certificate for contract procurement No Maximum 8 points for JINJ/511/WKS/2018-2019/0036 to Jinja Hand pump mechanics Team dated this performance 29th March 2019 for renovation of the DWO’s parking yard at UGX measure 24,993,580 which was completed on 29th March 2019.
The DWO prepared and filed completion reports for projects 28 May 2019 and 15thMarch 2019 for bore hole drilling and VIP latrines projects respectively.
7 3 The district Water • Evidence that the DWOs There was documentary evidence that the DWOs timely (as per contract) depart- ment has timely (as per contract) certified certified and recommended suppliers for payment: as per the following certified and initi- and recommended suppliers for sampled payment Vouchers; ated payment for payment: score 3 points works and supplies Voucher No. 22671737 dated 9th April 2019 of 21,144,569 to Hand Pump on time Mechanics Team, Buwenge office for the renovation of District Water Office Parking Yard in Jinja. Contract Agreement was signed by the District Water Maximum 3 for this Officer on 26th November 2018. Interim Certificate of Completion of Works performance No. 1 dated 29th March 2019 was in place. Request for payment made 29th measure March 2019. DW recommended for payment by signing on the request for payment on 29th March 2019.Payment effected within a period of 6 days that is on 9thApril, 2019;
Voucher No. 21217689 dated 21stDecember 2018 of Shs 3000,00 to Total (U) Ltd for Fuel Departmental activities. LPO No. 2549 dated 17thDecember 2018. Request for payment was made19th by DWO and payment effected on 21st December 2018 within 2 days;
Voucher No. 23646805 dated of Shs 198,000,360 to KLR Uganda Ltd registered Office at Sir Appollo Kagwa Road P.0 Box 32370 Kampala for construction of 12boreholes. Contract Agreement dated 16th December 2018 was in place. Interim Certificate of Completion of Works No. 1 dated 28th May 2019 was issued by the District Water Officer as per his Signature was appended to the payment Certificate. Request for payment was made by the Supplier/Contractor on 20th May 2019. The District Water Officer recommended that the Contractor/Supplier KLR(U) Ltd be paid by signing on the request for payment on20th May 2019. Payment was effected promptly within a period of 3 weeks that is 7th June 2019.
Financial management and reporting 8 5 The district Water • Evidence that the department The department submitted the annual performance report for the previous FY department has submitted the annual 2018/2019 on 15th July 2019the Planner for consolidation. Quarterly submitted annual performance report for the reports were submitted as follows; reports (including all previous FY (including all four quarterly reports) in quarterly reports) to the Planner • Quarter 1 was submitted 5th October, 2018 time to the Plan- ning by mid-July for consolidation: • Quarter 2 was submitted 7th January, 2019 Unit score 5 • Quarter 3 was submitted 5th April, 2019
• Quarter 4 submitted 15th July, 2019 Maximum 5 for this performance All were submitted via PBS measure
9 5 The District Water • Evidence that the sector has Scrutiny of all the four quarterly internal Audit reports by LG PAT revealed Department has provided information to the that the Water sector had no Audit Queries in FY 2018/2019. acted on Internal internal audit on the status of Audit implementation of all audit recommendation (if findings for the previous financial any) year
o If sector has no audit query score 5 Maximum 5 for this performance o If the sector has provided measure information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 3
If queries are not responded to score 0
Governance, oversight, transparency and accountability 10 3 The district • Evidence that the council The district committee responsible Works, Committee Sitting on 21st May committee committee responsible for water 2019, under min Wks/28/2019, the committee received and discussed water responsible for water met and discussed service sector performance reports which indicated that all the planned 12 met, discussed delivery issues including boreholes were completed in the district. service delivery supervision reports, performance issues and presented assessment results, LG PAC issues that require reports and submissions from the approval to Council District Water and Sanitation Coordination Committee (DWSCC) etc. during the previous FY: score 3 Maximum 6 for this performance measure
10 3 The district • Evidence that the water In their sitting held on 4th April 2019 under Minute No JINJ/DC/April committee sector committee has presented 17/2019/, the district council resolved and approved the water sector responsible for water issues that require approval to committee recommendations to gazzate a day for clean water and sanitation met, discussed Council: score 3 facilities in the district. No evidence of other meetings were availed to the service delivery Assessment Team. issues and presented issues that require approval to Council
Maximum 6 for this performance measure 11 2 The district Water • The AWP, budget and the There was evidence that the quarterly releases and expenditures were department has Water Development grant displayed on the water office notice board on 9th August 2019 and they shared information releases and expenditures have were discussed a district water advocacy workshop held on 28th September widely to the public to been displayed on the district 2018 – 29th September 2018 at Jinja Sunset Hotel. enhance notice boards as per the PPDA transparency Act and discussed at advocacy meetings: score 2.
Maximum 6 points for this performance measure
11 2 The district Water • All WSS projects are clearly Kalungami village borehole in Wanyange parish in Mafubira sub county was department has labelled indicating the name of labeled as DWD 575871, DSCG, FY 2018/2019, constructed on 16th shared information the project, date of construction, February 2019 by KLR (U) LTD. widely to the public to the contractor and source of enhance funding: score 2 Lukolo village borehole in Budondo sub county was labelled as DWD 57665 transparency funded by the DWSCG, FY 2018/2019 constructed on 27th April 2019 by KLR (U) LTD.
Bufula village bore hole was labeled as DWD 575576 funded by DWSCG, Maximum 6 points for FY 2018/2019 constructed on 10th February 2019 by KLR (U) LTD. this performance measure
11 2 The district Water • Information on tenders and Contract procurement No JINJ/511/2018 -2019/000047 for Construction of department has contract awards (indicating two 4 stance VIP Latrines at KisimaI and Kisima II Landing sites was shared information contractor name /contract and displayed on 14th August 2018-27th August 2018 and was awarded to widely to the public to contract sum) displayed on the Barike investments at UGX 49,836,262. enhance District notice boards: score 2 transparency contract procurement No JINJ 511/WKS/ 2018/2019/00001 for siting and drilling of 12 bore holes in the district was displayed on 14th August 2018- 27th August 2018 and was awarded to KLR (U)Ltd at UGX 220,936,000.
Maximum 6 points for this performance measure
12 0 Participation of • If communities apply for The information presented to measure this indicator was outside the FY of communities in WSS water/ public sanitation facilities assessment. programmes as per the sector critical requirements (including community contribu- tions) for the current FY: score 1 Maximum 3 points for this performance measure
12 2 Participation of • Water and Sanitation There was evidence of functionality of water and sanitation committees as communities in WSS Committees that are functioning indicated by the minutes of the meeting which was held on 27th May 2019 programmes evidenced by either: i) collection under minute No 04/08/2019 and it was discussed that community of O&M funds, ii( carrying out mobilization and sensitization about critical requirements and the main out preventive mainte- nance and was payment of community contribution by a considerable number of minor repairs, iii) facility communities had opened up bank accounts for operation and maintenance Maximum 3 points for fenced/protected, or iv) they an of water projects in the district and all the sampled water facilities were this performance M&E plan for the previous FY: fenced, protected and functional. measure score 2
Note: One of parameters above is sufficient for the score.
Social and environmental safeguards 13 2 The LG Water • Evidence that environmental There was evidence that the LG water department devised strategies for department has screening (as per templates) for environmental conservation and management for instance all water and devised strategies for all projects and EIAs (where sanitation projects were environmentally screened and the environmental environmental required) conducted for all WSS impacts noted in the bore hole construction for example Buwenge sub conservation and projects and reports are in place: county and Budondo sub county, there would be air quality pollution by dust management score 2 and exhaust fumes from the haulage of vehicles and constructing works as well as odour from poorly disposable waste and the mitigation measures were to minimize use of earth moving equipment and ensure proper waste disposal . Maximum 4 points for this performance Loss of vegetation cover by cutting trees and clearing of grass at the measure construction sites and the mitigation measures were to plant trees and grass around the water source yet the effect of drainage of the area which affects household by causing soil erosion the proposed mitigation measures are by planting grass to control run offs and installation of stone checks stripping to essential areas only and installing of erosion protection works to prevent siltation and leveling the ground around the water after construction .
The screening templates and strategies for environmental conservation and management were devised by the District environment officer on 9th August 2018.
13 1 The LG Water • Evidence that there has been There was evidence of follow up support provided in case of un acceptable department has follow up support provided in environmental concerns in the past by carrying out multi sectoral monitoring devised strategies for case of unacceptable .For example, in the report of 29th April 2019, highlighted that some water environmental environmental concerns in the facilities like Kasami B bore hole in Buyengo sub county lack storm conservation and past FY: score 1 drainage and construction of drainage was recommended and this was management followed up on 19th July 2019 by construction of drainage systems to control water run offs.
Maximum 4 points for this performance measure
13 1 The LG Water • Evidence that construction There was evidence available in contract agreement dated 10th December department has and supervision contracts have 2018 for siting and drilling of 12 boreholes were clause 1.0 indicated the devised strategies for clause on environmental environmental guidelines and code of conduct for example each drilling site environmental protection: score 1 should be completely cleared of waste after use and drilling mud be buried. conservation and management
Maximum 4 points for this performance measure
14 3 The district Water • If at least 50% WSCs are There is evidence that at least 50% of the WSCs are women and at least one department has women and at least one occupying a key position for instance on Teraire Wilson water source at promoted gender occupying a key position Buwolero village in Buwera parish in Buwenge sub county, the WSC was equity in WSC (chairperson, secretary or comprised of 9 membersout ofwhich 5 were women and the vice chairperson composition. Treasurer) as per the sector and Treasurer were all women. critical requirements: score 3 Maximum 3 points for On Isabirye Sulaiman water source in Lukolo East village in Nawangoma this performance parish in Budondo sub county, the WSC was comprised of 9 members and 5 measure of which were women and the Chairperson, secretary and Treasurer were all women.
On Wegulo Solomon water source in Kalungami village in Wanyange parish in Mafubira sub county, there are 9 committee members, 6 of whom are women and the chairperson and secretary were women. 15 3 Gender and special • If public sanitation facilities Public sanitation facilities for instance a 4-stance lined VIP latrine at Kisima needs-sensitive have adequate access and 1 and Kisima 11 Landing sites which were constructed in FY 2018/2019, the sanitation facilities in separate stances for men, facilities had a provision for separate stances for women, men and PWDs public places/ women and PWDs: score 3 with a ramp to provide accessibility for PWDs.
RGCs provided by the Water Department.
Maximum 3 points for this performance measure