Local Government Performance Assessment Jinja District (Vote Code: 511) Assessment Scores Accountability Requirements % Crosscutting Performance Measures 81% Educational Performance Measures 82% Health Performance Measures 79% Water & Environment Performance Measures 89% 511 Accountability Requirements 2019 Jinja District No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance contract of the • From MoFPED’s The Annual Performance forthcoming year by June 30 on the basis of the PFMAA inventory/schedule of LG Contract of the forth coming year and LG Budget guidelines for the coming financial year. submissions of performance was submitted on 8th July 2019 contracts, check dates of within the adjusted submission submission and issuance of date of 31st August, 2019 receipts and: o If LG submitted before or by due date, then state ‘compliant’ o If LG had not submitted or submitted later than the due date, state ‘non- compliant’ • From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm. Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes a Procurement • From MoFPED’s inventory of The LG submitted the approved Plan for the forthcoming FY by 30th June (LG PPDA LG budget submissions, check Budget Estimates that included a Regulations, 2006). whether: Procurement Plan for the FY 2019/20 on 8 thJuly, 2019 thus o The LG budget is accompanied being within the adjusted time by a Procurement Plan or not. If a frame of 31st August, 2019. LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant. Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual performance report for the From MoFPED’s official The annual performance report previous FY on or before 31st July (as per LG Budget record/inventory of LG submission for FY 2018/19 was submitted on Preparation Guidelines for coming FY; PFMA Act, 2015) of annual performance report 4thJuly, 2019 and this was within submitted to MoFPED, check the the adjusted submission date of date MoFPED received the annual 31st August, 2019 performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the quarterly budget performance From MoFPED’s official record/ The quarter 4 budget report for all the four quarters of the previous FY by end inventory of LG submission of performance reports were of the FY; PFMA Act, 2015). quarterly reports submitted to submitted within deadline of 31st MoFPED, check the date MoFPED July 2019 as per PFMA,2015 as received the quarterly performance shown in the table below; reports: • Quarter 1 was submitted on • If LG submitted all four reports to 30th October, 2018 MoFPED of the previous FY by July 31, then it is compliant (timely • Quarter 2 submitted 15th submission of each quarterly January, 2019 report, is not an accountability • Quarter 3 was submitted 13th requirement, but by end of the FY, may, 2019 all quarterly reports should be available). • Quarter 4 was submitted 26th July, 2019 • If LG submitted late or did not submit at all, then it is not All reports were submitted via compliant. PBS Audit 5 Yes The LG has provided information to the PS/ST on the From MoFPED’s Inventory/record The LG had s provided status of implementation of Internal Auditor General and of LG submissions of statements information to the PS/ST on the the Auditor General’s findings for the previous financial entitled “Actions to Address Internal status of implementation of the 26 year by end of February (PFMA s. 11 2g). This Auditor General’s findings”, Internal Auditor General ’s statement includes actions against all find- ings where findings for the previous financial the Internal Audi- tor and the Auditor General Check: year 2017/2018 on 6th recommended the Accounting Officer to take action in September 2018 before the • If LG submitted a ‘Response’ lines with applicable laws. deadline of 30th April 2019. (and provide details), then it is compliant Likewise, the LG had s provided information to the PS/ST on the • If LG did not submit a’ status of implementation of the 8 response’, then it is non-compliant Auditor General ’s findings for the • If there is a response for all –LG previous financial year is compliant 2017/2018 on 14th February 2019 before the deadline of 30th • If there are partial or not all April 2019. issues responded to – LG is not compliant. 6 Yes The audit opinion of LG Financial Statement (issued in The Auditor General's Opinion for January) is not adverse or disclaimer. the financial statements of the LG for the year ended 30th June, 2019 was unqualified. 511 Crosscutting Jinja Performance District Measures 2019 Summary of Definition of No. Compliance justification Score requirements compliance Planning, budgeting and execution 1 0 All new Evidence that a district/ Jinja District had a functional Physical Planning Committee. However, it was not fully infrastructure municipality has: constituted as per the Physical Planning Act 2010, Part III (9). The Physical Planning projects in: (i) a Committee was composed of 12 members instead of 13 members stipulated by the above municipality / • A functional Physical ACT. Much as the Committee appointed by the CAO on 1st June, 2015 under reference (ii) in a district Planning Committee in number CR/208/1 had 14 members- by way of 3 additional members being Town Clerks, are approved place that considers the committee did not have a Physical Planner in private practice, which is a requirement by by the new investments on the ACT above. The committee members were; respective time: score 1. Physical 1. Kanyesige William designated as Chief Administrative Officer (Chairperson) Planning 2. Batwala Ephraim designated as Physical Planner (Secretary) Committees and are 3. Baluzalire Fred designated as District Natural Resources Officer (Member) consistent with the approved 4. Linda Alva designated as District Community Development Officer Physical Plans 5. Baliraine Paul designated as District Education Officer (Member) Maximum 4 points for this 6. Bagagaire Nathan designated as District Health Inspector Co-opted Member) performance 7. Ibanda Musa designated as District Principal Agricultural Officer (Member) measure. 8. Maganda Moses designated as District Environment Officer(Member) 9. Choli Guloba John designated as Town Clerk Buwenge Town Council (Member) 10. Buyinza Joseph designated as District Roads Engineer(Member). 11. Eremya David designated as District Water Officer (Member) 12. Kyangwa Ivan designated as District Community Development Officer (Member) 13. Magemeso Moses designated as Town Clerk Kakira T/C 14. Magumba Noah designated as Town Clerk Bugemebe T/C The Committee sat during the FY 2018/2019. The sampled minutes indicated that the PPC met as below; Date of meeting: 29th March, 2018 Matters discussed: Consideration of land applications under Minute no. JJA/DPPC/4.0/3/2018 Jinja District had a plan submission register book which was opened on 25th May, 2005. A sample of applications indicated that the PPC had approved plans within 30 day or less from the date of submission. For example; application by Olivia Kagwa, was submitted on 6th May, 2018 and was approved on 10th May, 2018; representing a turn -around time of 4 days A second sampled application was that of Namukose Rebecca which was submitted on 4th July, 2019 and was approved on 4th July, 2019 representing a turn-around time of 1 day 1 1 All new • Evidence that district/ The LG submitted 4 sets of minutes of Physical Planning Committee to the MoLHUD as infrastructure MLG has submitted at follows; projects in: (i) a least 4 sets of minutes municipality / of Physical Planning • Quarter 1 minutes dated 8th July, 2018 were submitted on 10th July, 2019 (ii) in a district Committee to the • Quarter 2 minutes dated 27th November,2018 were submitted on 29th November, 2018 are approved MoLHUD score 1. by the • Quarter 3 minutes dated 20th February,2019 were submitted on 22nd February, 2019 respective Physical • Minutes dated 15th April, 2019 were submitted 20th May, 2019 Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 1 0 All new • All infrastructure The LG did not have a Physical Development Plan. infrastructure investments are projects in: (i) a consistent with the municipality / approved Physical (ii) in a district Development Plan: are approved score 1 or else 0 by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 1 1 All new • Action area plan The LG had Action Area Plan for Kakira Town Council covering 2017-2027 under the infrastructure prepared for the Drawing Number KTC/UPDP/04/02/2015 and approved by the national Physical Planning projects in: (i) a previous FY: score 1 or Board on 31st May, 2018 municipality / else 0 (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities There was evidence that the priorities in AWP for the current FY were based on the investment in AWP for the