These Minutes Have Not Been Formally Approved and Are Subject to Change Or Modification by the Board at a Following Meeting

These minutes have not been formally approved and are subject to change or modification by the Board at a following meeting:

March 31, 2014

The Committee of the Whole Meeting of the Board of Education was called to order at 6:01 p.m. Monday, March 31, 2014 by Vice President Diaz in the Board Meeting Room

Vice President Diaz made the following announcement:

This meeting is being held in accordance with the “Open Public Meetings Act,” Chapter 231, Laws of 1975. The notice of this meeting listing the agenda items was mailed to the The Herald News the El Diario, The Record, Star Ledger and to the presidents of the five employee groups. A copy of the meeting notice listing the agenda items was delivered to the Office of Municipal Clerk and posted on the bulletin board at the City Hall. A copy was also posted in the Passaic Board of Education Administration Building.

On attendance seven (7) members were present: Vice President Diaz, Ms. Capursi, Ms. Flores, Mr. Miller, Mr. Rosario, Mr. Van Rensalier and President Bustos. Mr. Carrera and Mr. Patel were absent.

Report from Business Administrator/Board Secretary

The following represents communications presented for distribution at the March 31, 2014, Committee of the Whole Meeting:

1. Board Committee Meeting Minutes District Operations—Wednesday, March 26, 2014

The following represents communications sent by email to the Board of Education on March 27, 2014:

1. Summary of Bills & Wire Transfer Information

2. Secretary’s Report January 2014 February 2014

3. Treasurer’s Report Revised December 2013 January 2014 February 2014

4. Interest Earned February 2014

5. Supporting Documentation for HIB Report – March 31, 2014, Item #1 Page 1 in the Curriculum & Education Section

6. Summary of HIB Incidents Reported to Board in February 2014

Committee of the Whole Meeting March 31, 2014 7. Board Meeting Minutes Committee of the Whole Meeting—February 24, 2014 Regular Public Meeting – February 24, 2014 Closed Session Minutes—February 24, 2014 Special Public Meeting—March 4, 2014

8. Board Committee Meeting Minutes Negotiations Committee Meeting (PASA)—February 25, 2014 Finance Committee Meeting—March 3, 2014

A motion to accept the Business Administrator/Board Secretary’s Report and minutes as presented was made by Vice President Diaz and seconded by Mr. Miller. The motion carried by voice vote.

Comments from the Public on Items On and Off the Agenda

Mr. Jaroslaw Jackiw, 266 Lafayette Ave, presented the following questions:

1) Has the BOE/Facilities Service and Administration address the alleged unsanitary conditions of the lavatories within the City of Passaic School District? 2) Will the school Board put forth a motion authorizing the BOE to request the City of Passaic Health Department to conduct inspection of all lavatories at the17+ facilities during the school year-on a rotating basis 3) Will the School Board authorize the BOE to implement a monthly certification procedure by administrators on lavatory condition at their respective schools 4) Can the BOE/Facilities Director give the community a briefing on the million dollar+ lavatory restoration projects-within the city’s schools district in SY 2013/2014

Responses:

President Bustos replied questions 1 and 2 were addressed at the last board meeting. President Bustos noted question 4 was already addressed during the budget process however when the District Operations Committee meets, the board will be given an update on the projects.

Vice President Diaz referred to question 3 and indicated the Building Services supervisors are aware and they will look into it.

A motion to go into Closed Session was made by Mr. Rosario and seconded by Mr. Miller. The motion carried by voice vote.

The board recessed into Closed Session at 6: 10 p.m.

The board reconvened at 7:06 pm

On attendance roll call seven (7) members were present: Vice President Diaz, Ms. Capursi, Ms. Flores, Mr. Miller, Mr. Rosario, Mr. Van Rensalier and President Bustos. Mr. Carrera and Mr. Patel were absent.

2 Committee of the Whole Meeting March 31, 2014 Committee of the Whole – (Curriculum and Education Section)

Report of the Harassment, Intimidation and Bullying (HIB) Investigative Report for the Month of March 2014

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends the acceptance of the Harassment, Intimidation and Bullying (HIB) Investigative Report for the month of March 2014, pursuant to N.J.S.A. 18A:37-1 et. Seq.

Incident No. Investigation Results Actions Taken 1314-103 HIB Counseling 1314-104 HIB Counseling, SBYS 1314-105 HIB Counseling 1314-106 HIB Counseling 1314-107 HIB Counseling, Lesson on Character Education 1314-108 HIB Lesson on Character Education 1314-109 HIB Lesson on Character Education 1314-110 HIB Counseling, Lesson on Character Education 1314-111 HIB Counseling, Conflict Resolution 1314-112 Non-HIB Counseling 1314-113 Non-HIB Individual and Group Counseling 1314-114 Non-HIB Counseling 1314-115 Non-HIB Counseling, Self-Confidence Conference, Letter of Apology 1314-116 Non-HIB Counseling, SBYS 1314-117 Non-HIB Counseling 1314-118 Non-HIB Counseling 1314-119 Non-HIB Counseling, Sensitivity activities to address classroom climate 1314-120 Non-HIB Counseling, Sensitivity activities to address classroom climate, Contacted CST case manager 1314-121 Non-HIB Conference with SRO, Counseling 1314-122 Non-HIB Counseling 1314-123 Non-HIB Counseling, Sensitivity activities to address classroom climate 1314-124 Non-HIB Confliction Resolution, Group Intervention 1314-125 Non-HIB Peer Mediation 1314-126 Non-HIB Counseling, SBYS, Conference with SRO 1314-127 Non-HIB Check Progress 1314-128 Non-HIB Teacher Mediation, Individual Counseling 1314-129 Non-HIB Counseling 1314-130 Non-HIB Character Education, PIRT Referral, Anti-Bullying Program 1314-131 Non-HIB Verbal Warning 1314-132 Non-HIB Counseling, Schedule Change

3 Committee of the Whole Meeting March 31, 2014

Authorization to Apply for the New Jersey 21st Century Community Learning Centers Grant through the NJ Department of Education

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends that the Passaic Public Schools apply for the New Jersey Department of Education discretionary grant program entitled New Jersey 21st Century Community Learning Centers Program. The grant would provide after school programming five days per week, three hours per day, and a four week summer program for four hours per day, in order to offer academic remediation and enrichment in tandem with an array of other activities in the areas of youth development, arts and culture, physical fitness activity and parental involvement for students in grades 4-8 and their adult family members. Passaic Public Schools will propose three Community Learning Centers: at Lincoln Middle School, School #9 and School #11 focused on career exploration and college preparation. The schools were selected based upon highest academic need at these grade levels. The project will serve a total of 210 to 225 students for the amount of $500,000/ year for a five year period of September 1, 2014 to August 31, 2019. The district will provide a 30% match to this award. Awards will be issued on an annual basis subject to the availability of federal resources and program performance.

Authorization to Apply for the New Jersey Schools Insurance Group Safety Grant Program

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends that the Passaic Public Schools apply for the New Jersey Schools Insurance Group Safety Grant Program in the amount of $4,350. The grant objective will be to provide Professional Development for fifteen PPS School Security Officers through attendance at a New Jersey Association of School Resource Officers (NASRO) five day, 40 hour training. This training course builds capacity of school security staff in understanding: their roles and responsibilities related to behavior/threat/risk assessment and response, juvenile law related to school and student safety, mentoring roles and responsibilities, working with school administrators, and child development and learning including awareness of cultural diversity and special needs among students. The grant application seeks to fund fifteen School Security Officers at $290 each for a total of $4,350 and will be submitted on or before April 4, 2014. Awards will be made in July of 2014.

4 Committee of the Whole Meeting March 31, 2014 Acceptance of Amendment to Race to The Top Grant from the NJ Department of Education

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends adoption of the following budget and program modifications approved by the NJ Department of Education in the Amendment to the Race to The Top 3 Passaic grant which;

•Supports the transition to the CCSS (Common Core State Standards) by implementing approved professional development that is aligned to the CCSS, including but not limited to, professional development associated with a curriculum walk-through tool, with PPS CSS alignment for the secondary grades, and the State’s model curriculum.

•Improves STEM (Science, Technology, Engineering and Mathematics) education by utilizing approved STEM professional development for PPS Science teachers in grades 6-10

•Implement is teacher evaluation systems, including approved professional development and training for principals, VPs, supervisors and teachers; The grant application provides the district with $ 596,558 for the project period for July 1, 2012 through November 30, 2015; The Grant Year 3 budget is for the time period January 1, 2014 – December 31st 2014 is as follows

BE IT RESOLVED, the Board of Education accepts the grant Year 3 budget, as follows:

RACE TO THE TOP GRANT ACCOUNT NUMBER YEAR 3 AS CARRY OVER TOTAL BUDGET OF 1/1/14 YEAR 1 & 2 AS AS OF 1/1/14 OF 1/30/14

GRANT

Salaries 20 -698-100-100-19-0000 1,000.00 1,000.00 Personnel Services Salaries 20-698-200-100-19-0000 12,600.00 35,803.36 48,403.36 Employee Benefits 20-698-200-200-19-0000 1,148.00 2,556.12 3,704.12 Purchased Professional 20-698-200-300-19-0000 34,801.00 - 34,801.00 Other Purchased Services 20-698-200-500-19-0000 99,351.00 - 99,351.00 Supplies and Materials 20-698-200-600-19-0000 - 12,389.00 12,389.00 Equipment 20-698-400-731-19-0000 80,750.00 - 80,750.00

$229,650.00 $50,748.48 $ 280,398.48

Ellen Ziff, Director of Grants, certifies that funds will be available in account No 20-698-200-XXX-19-0000 for the purposes of this grant through the Race to the Top Grant from the New Jersey Department of Education.

5 Committee of the Whole Meeting March 31, 2014 Approval of District Wide Chess After-School Program

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends the approval of the following after- school program designed to meet the needs of students in Grades 1-6 for the 2013 – 2014 school year. This program will provide the foundation of the sport of Chess in preparation for the District Wide Chess Tournament and run two days per week from April through June at 3:15 p.m. – 4:00 pm. This hourly program will run 2 times a week for 10 weeks for a total of 20 sessions, beginning in April and ending in June in the following schools #1, #2, #3, #5, #6, #7, #8, #9, #10, #11, #19. Eleven teachers will work with students who have an interest in learning the game of Chess and strategies to improve their critical thinking. Each teacher will receive an additional 2 hours of Chess training.

Number of Number Position Hours Rate of Pay Total Amount of Positions Per Position Teachers 11 20 $40.50 $8,910

Teachers will be paid at the EAP Contractual hourly rate, not to exceed $8,910 from Account No. 11-120-100-101-19-0087.

Approval of Staff Member to Conduct DPAC (District Parent Advisory Council / Title I Parent Workshops – Martin Luther King School No. 6

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends the approval of a staff member to conduct parent workshops.

The program will be held on Thursdays from 6:00 pm to 8:00 pm from April 1 to June 30, 2014 at Martin Luther King School # 6.

Position Rate # of hours Total Cost 1 Parent Liaison $20.25 per hour 12 hours Not to exceed $243.00

Funding provided as per EAP contractual rate of $20.25 from accounts # 20-231-100- 100-45-2000 for salary, not to exceed $243.00 and from account # 20-231-200-200- 45-2000 to cover FICA, not to exceed $19.00.

6 Committee of the Whole Meeting March 31, 2014 Approval to Conduct a Saturday Academic Enrichment Program at Roosevelt School #10

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends approval to conduct a Saturday academic enrichment program for students in Grades 2 - 8 focused on Literacy, Math, and Visual Arts to provide additional enrichment for students’ district wide. The program will run on Saturdays from April 26th to June 7th (7 Saturdays) from 8:30 am-12:00 pm.

Number of Number of Hours Per Positions Rate of Pay Total Amount Positions Position Administrator 1 35 $570.08 $ 3,990.56 Teachers 20 34.50 $ 40.50 $27,945.00 Nurse 1 35 $ 40.50 $ 1,417.50 Security 1 35 $ 20.25 $ 708.75

Payment for this resolution will be taken from the Office of Gifted and Talented Services. The teachers will be paid the hourly rate as per the EAP contractual hourly rate of $40.50. The teachers’ salary is not to exceed $ 25,515. The Nurse will be paid the hourly rate as per the EAP contractual hourly rate of $40.50. Security will be paid the hourly rate as per the contractual hourly rate of $20.25. The security’s salary is not to exceed $708.75.

Dr. Deborah Hudzik, Director of Curriculum, Instruction and Professional Development, certifies payment to be taken out of the following Account numbers:

Instructional: 11-120-100-101-19-0087, not to exceed $27,945.00

Non-Instructional: 11-421-200-100-19-0087, not to exceed $6,116.81

7 Committee of the Whole Meeting March 31, 2014 Organization of the 2014 Accredited Summer School Program – High School*

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends the organization of the 2014 Accredited Summer School Program at Passaic High School.

Anticipated Course Offerings

Remedial Courses as follows: English I, II, III, IV Personal Finance World History ESL I, II, III, IV US History I, II Bilingual World History Algebra I, II Bilingual US History I, II Geometry Bilingual Personal Finance Biology Bilingual Algebra I, II Environmental Science Bilingual Geometry Chemistry I Bilingual Environmental Science Spanish I, II Bilingual Biology Physical Education Bilingual Chemistry I Driver’s Education Beginning Instrumental Band Building Trades I Intro to Fine Arts Strings I Health 9, 10, 11, 12

Advanced Credit Courses Pre-Calculus A Spanish 1H Algebra I A ESL I, II, III, IV Algebra II A Biology A Geometry A Chemistry H Spanish 1 Physics A Spanish 2 US History 1 Spanish 1SP & Spanish 2S US History 2 Spanish 1N & Spanish 2N Building Trades I Strings I Beginning Instrumental Band Intro to Fine Arts

*Pending approval of 2014 – 2015 school budget.

8 Committee of the Whole Meeting March 31, 2014 Approval of the 2014 Summer Musical Arts Program at the Passaic High School*

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends the approval of the 2014 Summer Musical Arts Program at the Passaic High School*.

The Summer Musical Arts Program will prepare incoming students and actual students for the school year 2014 – 2015. The PHS Band has succeeded in the last years becoming at the top 5 in the nation. During this summer program they will start learning the routines and expectations of the program.

*Pending approval of 2014 – 2015 school budget.

Approval of Summer Programs*

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends approval to establish the following district summer programs:

Summer Remedial Program Grades K-8 Summer Enrichment Program Grades K-8 Summer Sports Clinics Grades K-8 Summer Sports Camps Grades 9-12 Summer Special Education Program (ESY) Grades PreK-12

*Pending approval of 2014 – 2015 school budget.

9 Committee of the Whole Meeting March 31, 2014 Approval of Field Trip Destination

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends the approval of the district’s field trip destination in compliance with the N.J.A.C. 6A:23A-5.8:

Annual Single Destination City State Purpose School/Teacher Event Event PHS/ Georgial Court Lakewood NJ Educational √ K. Mena & University M. Espinal

Grounds for PHS/ Princeton NJ Educational √ Sculpture Ms. Jose

Students will have hands-on experience with LMS/ Hudson River Piermont NY the History Time √ S. Shevack & Sloop Clearwater Stream as well N. Washington as Science and Inquiry Stream PHS/ K. Mena & Rider University Lawrenceville NJ Educational √ M. Espinal

Aligns with Social Studies Maria Drago Winakung at Stanhope NJ curriculum √ School No. 3/ Waterloo learning about Grade 4 NJ

Approval of Passaic Public School District Staff Member to Attend the University of Connecticut Confratute Conference

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends approval for Latasha Casterlow-Lalla, Supervisor of Gifted and Talented, to attend the University of Connecticut Confratute, sponsored by the University of Connecticut NEAG Center for Gifted Education and Talent Development. The conference will be held at the University of Connecticut in Storrs, Connecticut from July 13 through July 18, 2014.

Funds are available from Account No. 11-190-100-500-19-0087. Total cost for attending this workshop is not to exceed $2,050.00.

This travel is directly related to the employee’s responsibilities, critical to the instructional needs of the district and furthers the efficient operation of the district.

10 Committee of the Whole Meeting March 31, 2014 Approval to Attend the 2014 High Scope International Conference

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz Superintendent of Schools, hereby recommends approval be granted to the following staff members, to attend the 2014 High Scope International Conference to be held at the Ypsilanti, Michigan from May 4 through May 9, 2014

NAME TOTAL ACCOUNT NO. COST Dr. Colleen LaRocca Malleo $2,482.00 20-218-200-580-62-0000 Supervisor of Early Childhood Barbara Diaz $2,482.00 20-218-200-580-62-0000 Assistant Supervisor of Early Childhood

Total estimated cost not to exceed $4,964.00 (includes lodging, meals and airfare). Dr. Colleen LaRocca Malleo, certifies that funds are available in Account No. 20-218-200-580-62-0000

This travel is directly related to the employee’s responsibilities, critical to the instructional needs of the district and furthers the efficient operation of the district.

Approval of Passaic High School Staff Members to Attend the Advanced Placement Summer Institute

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Munoz, Superintendent of Schools, recommends the approval of the following staff members to attend the Advanced Placement Summer Institute to be held on Monday, July 14 through Thursday, July 17, 2014 at Rutgers University, New Brunswick, New Jersey. This workshop is sponsored by the College Board and funds are provided by Passaic High School.

Teacher Registration Tolls & Miles Contaldi, Ryan $ 1,025.00 $ 87.95 Waxmonsky, Theresa $ 1,025.00 $ 106.55 Welch, Jennifer $ 1,025.00 $ 0

Total cost of registration is $3,075.00 to be paid from Account No. 15- 190-100-500-12-0087 and estimated travel expenses for attending the workshop is approximately $195.00. Total cost shall not exceed $3,269.50. Funds will be available from Account No. 15-190-100-580-12-0087, pending 2014-15 budget approval.

This travel is critical to the instructional needs of the district.

11 Committee of the Whole Meeting March 31, 2014 Approval of Passaic High School Staff Member to Attend the Advanced Placement Summer Institute

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Munoz, Superintendent of Schools, recommends approval for Jason Tyler, PHS teacher, to attend the Advanced Placement Summer Institute to be held on Monday, August 4 through Thursday, August 7, 2014 at Middlesex County Community College, Edison, New Jersey. This workshop is sponsored by the College Board and funds are provided by Passaic High School.

Total cost of registration is $900.00 to be paid from Account No. 15-190- 100-500-12-0087 and estimated travel expenses for attending the workshop is approximately $79.52. Total cost shall not exceed $979.52 Funds will be available from Account No. 15-190-100-580-12-0087, pending 2014-15 budget approval.

This travel is critical to the instructional needs of the district.

Approval of Passaic High School Staff Member to Attend the Advanced Placement Summer Institute

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Munoz, Superintendent of Schools, recommends approval for Leyla Yildrim, PHS teacher, to attend the Advanced Placement Summer Institute to be held on Monday, August 11 through Thursday, August 14, 2014 at Ocean County Community College, Toms River, New Jersey. This workshop is sponsored by the College Board and funds are provided by Passaic High School.

Total cost of registration is $800 to be paid from Account No. 15-190- 100-500-12-0087 and estimated travel expenses for attending the workshop is approximately $191.86. Total cost shall not exceed $992.00 Funds will be available from Account No. 15-190-100-580-12-0087, pending 2014-15 budget approval.

This travel is critical to the instructional needs of the district.

Attendance at the 2014 TIA Atlantic Coast Championships

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends approval for the Passaic High School Band students and chaperones to attend the following overnight field trip:

“Weekend in Wildwood”, Wildwood Convention Center 4501 Boardwalk Wildwood, NJ from Wednesday, April 30th to Sunday, May 4th, 2014.

Funding will be provided from Account No. 11-190-100-800-12-0088. This trip is for approximately 70 members of the marching band for an indoor color guard and indoor percussion competition at a fee of $175.00 for each student - includes competition fee, housing and wristband for the entire weekend of events for students. Total cost not to exceed $12,250.

12 Committee of the Whole Meeting March 31, 2014 Attendance at the 2014 Jersey Girls State Program

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends approval for the Passaic High School’s Girls State and chaperones to attend the following overnight field trip:

2014 Jersey Girls State Program in Lakewood, NJ to be held from Sunday, June 22nd through Friday, June 27th, 2014.

This trip is at no cost to the Passaic School District. The $30.00 registration fee will be covered by the Girls State Extracurricular Club.

Attendance at the 2014 LMTI Lock-In!

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends approval for Passaic High School’s LMTI (Lindsey Meyer Teen Institute) students and chaperones to attend the following overnight field trip at:

2014 LMTI Lock-In, Brookdale Community College – Collins Arena 765 Newman Springs Road Lincroft, New Jersey from Friday, April 4th to Saturday, April 5th, 2014.

The LMTI conference is a leadership conference on drug, tobacco and alcohol prevention.

This field trip is at no cost to the district. Transportation and entrance fees will be paid by the Passaic High School LMTI Club.

-End of Curriculum & Education Section

13 Committee of the Whole Meeting March 31, 2014 ADDENDUM – MARCH 31, 2014

Committee of the Whole – (Curriculum and Education Section)

Aauthorization to Accept the School Breakfast Program Expansion Grant for Passaic High School

Your Committee of the Whole recommends that the Passaic Public Schools accept the School Breakfast Program Expansion Grant from the New Jersey Department of Agriculture, Division of Food and Nutrition. The grant in the amount of $9,998.00 will enable School Breakfast “Grab and Go” carts to serve 100 or more additional Passaic High School students with breakfast, geared towards students who attend ROTC and other early morning programming beginning at 6:20 a.m. The program would also pay for initial staff costs to market and launch the initiative.

Expenditure Category Account Number Budget

Salaries 60-910-310-100-25-1491 $ 3,375.00 Benefits 60-910-310-270-25-1491 219.00 Supplies (see above) 60-910-310-600-25-1491 6,004.00 Printing 60-910-310-500-25-1491 400.00 Total Request $ 9,998.00

Mr. Christopher Sarullo, Coordinator of Food Services and Ms. Ellen Ziff, Director of Grants, certify that funds will be available in the Project Grant Agreement issued on March 28, 2014 to be returned by April 25, 2014.

14 Committee of the Whole Meeting March 31, 2014 Committee of the Whole – (Special Services Section)

Resolution Approving Contract with Progressive Educators, LLC, Vauxhall, NJ, to Provide Public Home Instruction Services to Students Referred by the Department of Special Education Services

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of a contract between the Passaic Board of Education and

Progressive Educators, LLC 2147 Springfield Avenue Vaux Hall, NJ 07088 to provide public home instruction services to students referred by the Department of Special Education Services.

The term of the contract is from April 1, 2014 thru June 30, 2014 School Year.

Progressive Educators, LLC will be compensated at the rate of $45.00 per hour with no reimbursement for travel, not to exceed a maximum of 10 hours of instruction per week. Total cost not to exceed $5,000.

Chad Leverett, Assistant Supervisor, certifies that funds are available in Account No. 11-150-100-320-27-0000 and furthermore fully understands that no work is to be done or services performed unless the vendor receives an approved, signed purchase order.

The approval of this contract is contingent upon receipt of the following mandated documents:

Contract Amount Mandated Document $5,400 - $17,499 *New Jersey Business Certificate $17,500 - $35,999 New Jersey Business Certificate *Chapter 271 Political Contribution Disclosure Form $36,000 - + *New Jersey Business Certificate *Chapter 271 Political Contribution Disclosure Form *Affirmative Action Evidence *The documents are not required from non-profit agencies or governmental entities.

The Board Attorney shall prepare the contract based on the approved proposal.

15 Committee of the Whole Meeting March 31, 2014 Approval of Tuition Contract, Clifton Board of Education, Clifton, NJ

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of a tuition contract with the Passaic Board of Education and

Clifton Board of Education 745 Clifton Avenue Clifton, NJ 07013 to provide educational services during the 2013-2014 school year to the Regular Education Displaced student BR (Clifton ID#116646) to be billed and paid within the State of New Jersey approved guidelines. The total cost of this agenda item is $8,100.48 for the Regular School Year.

The tuition funds are from account number 11-000-100-561-27-0000. Funds are certified by Mr. Chad Leverett, Assistant Supervisor, Special Education Services.

The term of the Extended School Year Contract is from July 1, 2014 through June 30, 2015; the term of the Regular School Year Contract is from September 1, 2014 through June 30, 2015. The professional license and the Chapter 271 Political Contribution Disclosure form are on file with the district. The Board President and Board Secretary shall sign and execute the tuition contract.

Approval of Tuition Contract, Elmwood Park Public Schools, Elmwood Park, NJ

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of a tuition contract with the Passaic Board of Education and

Elmwood Park Public Schools 60 East 53rd Street Elmwood Park, NJ 07407 to provide educational services during the 2012-2013 school year to the Regular Education Displaced student SB (Elmwood Park ID# 103255)) to be billed and paid within the State of New Jersey approved guidelines. The cost of this agenda item is $19,533.33 for the Regular School Year.

The tuition funds are from account number 11-000-100-561-27-0000. Funds are certified by Mr. Chad Leverett, Assistant Supervisor, Special Education Services.

16 Committee of the Whole Meeting March 31, 2014 Resolution Approving Contract with Integrity, Inc, Newark, NJ, to Provide Bedside Instruction Services to Students Referred to the Department of Special Education Services

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of a contract between the Passaic Board of Education and

Integrity, Inc. 1091-1093 Broad Street Newark, NJ 07114 to provide bedside instruction services to students referred to the Department of Special Education Services.

The term of the contract will be from March 12, 2014 through June 30, 2014. Integrity, Inc. will be compensated at the rate of $35.70 per hour, at a total not to exceed $10,000.

Mr. Chad Leverett, Assistant Supervisor, Special Education Services, certifies that funds are available in Account No. 11-150-100-320-27-000 and furthermore fully understands that no work is to be done or services performed unless the vendor receives an approved, signed purchase order.

The approval of this contract is contingent upon receipt of the following mandated documents:

*The documents are not required from non-profit agencies or governmental entities.

The Board Attorney shall prepare the contract based on the approved proposal.

-End of Special Services Section-

17 Committee of the Whole Meeting March 31, 2014 ADDENDA – March 31, 2014

Committee of the Whole – (Special Services Section)

Approval of Court Order in the Matter of OAL DKT No. 2014-20731

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of the Court Order entered into by the Passaic Public Schools in the matter heard by the New Jersey Office of Administrative Law, Docket No. 2014-20731 (EDS No. 02595-14), which was approved and so Ordered by the presiding OAL judge.

Mr. Chad Leverett, Assistant Supervisor of Special Education Services, and Mr. James Shoop, Board Secretary/Purchasing Agent, certify the availability of the Ordered funds in Account Nos. 11-000-100-566-27-0000 for Tuition and 11-000-230- 820-05-0000 for Attorney Fees.

Approval of Court Order in the Matter of OAL DKT No. 2014-20723

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of the Court Order entered into by the Passaic Public Schools in the matter heard by the New Jersey Office of Administrative Law, Docket No. 2014-20723 (EDS No. 02593-14), which was approved and so Ordered by the presiding OAL judge.

Approval of Court Order in the Matter of OAL DKT No. 2014-20227

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of the Court Order entered into by the Passaic Public Schools in the matter heard by the New Jersey Office of Administrative Law, Docket No. 2014-20227 (EDS No. 13725-13), which was approved and so Ordered by the presiding OAL judge.

Approval of Court Order in the Matter of OAL DKT No. 2014-20707

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of the Court Order entered into by the Passaic Public Schools in the matter heard by the New Jersey Office of Administrative Law, Docket No. 2014-20707 (EDS No. 02413-14), which was approved and so Ordered by the presiding OAL judge.

Payment of Bills for the Month of March 2014

Your Committee of the Whole recommends the adoption of payment of bills for the month of March 2014, as follows:

RESOLUTION

WHEREAS, the Secretary has presented certain warrants to the Board of Education with a recommendation they be paid, and

WHEREAS, the Board of Education has determined the warrants presented for payment to be in order, now therefore be it

RESOLVED, the following warrants be approved for payment, and that itemized lists be filed with the minutes of this meeting:

SEE NEXT PAGE FOR SUMMARY OF BILLS PRESENTED FOR PAYMENT

19 Committee of the Whole Meeting March 31, 2014

SUMMARY OF BILLS FOR THE PERIOD OF: February 20, 2014- March 24, 2014 Check and Wire Disbursements Document

GENERAL ACCOUNT CHECK #'S 191834-192377 FOOD SERVICES CHECK #'S 014600-014624 VOIDED CHECK NUMBER 191811 191017 191464 191757 192134

Amount Disbursed 10 GENERAL CURRENT EXPENSE $ 1,257,048.80 11 GENERAL CURRENT EXPENSE $ 6,272,352.99 12 CAPITAL OUTLAY $ 131,001.54 13 SPECIAL SCHOOLS $ 6,517.96 15 WHOLE SCHOOL REFORM $ 774,898.31 20 SPECIAL REVENUE FUNDS $ 1,944,131.29 30 CAPITAL PROJECTS FUNDS 60 ENTERPRISE FUND $ 487,607.22 61 ENTERPRISE FUND Total Wire Disbursments $ 3,472,614.38

TOTAL FOR ALL CHECKS LISTED $ 14,346,172.49

VOIDED CHECKS:

Prepared by: Mr. Darien Allen Examined by: Ms. Carmen Colon Accounts Payable Asst. Manager Accounts Payable Manager

Audited By: Mr. John Farina Certified By: Mr. James Shoop Comptroller Business Administrator

20 Committee of the Whole Meeting March 31, 2014

Transfer of Funds for 2013- 2014

Your Committee of the Whole recommends the following budget transfers submitted by school administrators in order to provide sufficient moneys to operate efficient in addressing the instructional and support objectives of the Passaic Board of Education, remaining within budget without incurring over expenditures. Salient descriptions of transfers are provided where deemed necessary

General Fund Transfer #17- Technology Department

Transfer of funds is for the purchase of HP servers for elementary schools, projector replacement lamps and filters for Passaic High School.

Original Appropriation Increase Appropriation Account # Account Description Appropriation Before Transfer (Decrease) After Transfer 11-190-100-500-57-0000 Other Purch Services 1,891,843 2,124,446 (147,627) 1,976,820 12-000-252-730-57-0000 Equipment - 806,001 128,978 934,979 11-190-100-610-57-0000 Supplies 58,000 893,730 18,649 912,379 Totals 3,824,178 - 3,824,178

General Fund Transfer #18—Special Services Department

Transfer is based upon a projection of funding needed through June 30, 2014, for Special Services related services contracts. Purchase orders were projected based upon the monthly billing for months ranging September 2013 through January 2014.

Original Appropriation Increase Appropriation Account # Account Description Appropriation Before Transfer (Decrease) After Transfer 11-000-100-566-27-0000 Tuition 19,021,983 18,678,810 (793,240) 17,885,570 11-000-216-320-59-0000 Speech/OT/PT Rel Svcs. 6,770,500 6,921,295.00 793,240 7,714,535.00 Totals 25,600,105 - 25,600,105

General Fund Transfer #19—Special Services Department

Transfer is needed—supply item over $2,000 must be ordered using the equipment account. This activity chair is included in the student’s IEP.

Original Appropriation Increase Appropriation Account # Account Description Appropriation Before Transfer (Decrease) After Transfer 11-000-219-600-59-0000 Supplies 65,000 62,800 (4,025) 58,775 12-204-100-730-59-0000 Equipment 2,200 2,200 4,025 6,225 Totals 65,000 - 65,000

21 Committee of the Whole Meeting March 31, 2014 Transfer of Funds 2013-2014 (continued)

General Fund Transfer #20—Business Office

Reallocate salaries to School #17 to meet obligations through year-end

Original Appropriation Increase Appropriation Account # Account Description Appropriation Before Transfer (Decrease) After Transfer 15-5200-012 General Fund 32,143,910 32,143,910 (51,204) 32,092,706 15-5200-065 General Fund 736,791 736,791 51,204 787,995 15-213-100-101-12-0000 Salaries of Teachers 1,493,924 1,493,924 (51,204) 1,442,720 15-213-101-101-65-0000 Salaries of Teachers 52,720 52,720 51,204 103,924 Totals 34,427,345 - 34,427,345

Revised Report of the Treasurer of School Moneys for the Month of December 2013

Your Committee of the Whole recommends the adoption of the following:

RESOLUTION

RESOLVED, the Board of Education acknowledges and accepts the revised Report of the Treasurer of School Moneys for the month ended December 2013, which report is in agreement with the Secretary’s Report.

Secretary’s Report--Acceptance and Certification –January 2014

Your Committee of the Whole recommends the acceptance of the Board Secretary’s financial report for the month of January 2014, based upon the certification of the Board Secretary, pursuant to N.J.A.C. 6A:23A-16.10(c) (3), that no line item account or program category account has been overexpended.

Your Committee of the Whole further certifies, pursuant to N.J.A.C. 6A:23A-16.10(c) (3), that after reviewing the Secretary’s financial reports for the month of January 2014, and upon consultation with appropriate district officials, that no account or fund has been overexpended and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Report of the Treasurer of School Moneys for the Month of January 2014

Your Committee of the Whole recommends the adoption of the following:

RESOLUTION

RESOLVED, the Board of Education acknowledges and accepts the Report of the Treasurer of School Moneys for the month ended January 2014, which report is in agreement with the Secretary’s Report.

22 Committee of the Whole Meeting March 31, 2014 Secretary’s Report--Acceptance and Certification –February 2014

Your Committee of the Whole recommends the acceptance of the Board Secretary’s financial report for the month of February 2014, based upon the certification of the Board Secretary, pursuant to N.J.A.C. 6A:23A-16.10(c) (3), that no line item account or program category account has been overexpended.

Your Committee of the Whole further certifies, pursuant to N.J.A.C. 6A:23A-16.10(c) (3), that after reviewing the Secretary’s financial reports for the month of February 2014, and upon consultation with appropriate district officials, that no account or fund has been overexpended and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Report of the Treasurer of School Moneys for the Month of February 2014

Your Committee of the Whole recommends the adoption of the following:

RESOLUTION

RESOLVED, the Board of Education acknowledges and accepts the Report of the Treasurer of School Moneys for the month ended February 2014, which report is in agreement with the Secretary’s Report.

Requisition for Local Tax Levy Payment from the City of Passaic – 2013-2014

Your Committee of the Whole recommends the adoption of the following:

RESOLUTION

RESOLVED, that the amount of district taxes required for current expense, capital outlay and debt service required to meet obligations of the Board of Education for the period extending to the next Board of Education meeting is as follows, with the City of Passaic, (Passaic City Council), being hereby requested to place in the hands of the Custodian of School Moneys these amounts on the dates indicated in accordance with the statutes relating thereto.

March 10, 2014 -$1,200,000.00 Received

School #1 Student Activity Account– Authorization of Signers

Your Committee of the Whole recommends adoption of the following

RESOLUTION

School #1 has student activity at the PNC Bank, where the authorized signers will be:

Mr. Fawzi Naji, Principal Ms. Judith Trawinski, Asst. Principal

Pamela I Russell will be removed as a signer on the account.

Two signatures are required on all checks.

23 Committee of the Whole Meeting March 31, 2014 Resolution Approving Agreement with the United States Navy—NJROTC Program

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends the adoption of a resolution approving a contract with the Passaic Public Schools and the host school—Passaic High School, and the

United States Department of the Navy Naval Service Training Command NJROTC Program 250 Dallas Street, Suite A Pensacola, FL 32508-5268

The effective dates of the agreement are from April 1, 2014 to June 30, 2014.

The Board Secretary is authorized to execute the agreement as prepared by the US Navy.

Increase in Award of Contract – POTS Lines with Local, Regional Toll and Long Distance Service - Bid No. 02-14 – Four Year Contract

On Thursday, February 21, 2013 at 11:30 a.m., one (1) bid for POTS Lines with Local, Regional Toll and Long Distance Service – Bid No. 02-14 was received and the contract was awarded to:

Xtel Communications, Inc. 401 Route 73 North, Building 10, Ste. 106 Marlton, NJ 08053

Original Award Date: $73,047.84 February 25, 2013 Increase in Contract: $100,000.00 November 20, 2013 Additional $85,000.00 Increase in Contract:

Term of contract will be for four (4) years, from July 1, 2013 through June 30, 2017, pursuant to N.J.S.A. 18A:18A-42(g).

Funds are available in Account No. 11-000-230-530-57-0000.

The Board Attorney will prepare the amendment to contract.

24 Committee of the Whole Meeting March 31, 2014 Revisions to the Resolution Entering into Shared Services Agreement with Passaic Public Library for Library Services and Use of Library Facilities

Your Committee of the Whole, hereby recommends the adoption of a revisions to the Shared Services Agreement with

Passaic Public Library 195 Gregory Avenue Passaic, NJ 07055

Adopted January 27, 2014;

Facilities Use by School District As part of this agreement the Passaic Public Library will permit the Passaic Board of Education to use the following library facilities:

Original Revised

2. Reid Memorial Library—Third Street 2. Reid Memorial Library—80 Third Street The board will be granted permission to use the The board will be granted permission to use conference room on second floor on a daily basis, as the Conference Room (101) on the second needed—2014 sq. feet and the large room on the floor on a daily basis, as needed—2014 sq. second floor on a daily basis, as needed—816 sq. feet and two (2) rooms; Room 103 (426 sq feet. Common space will be made available for use of feet), Room 104 (284 sq. feet) on the second the second floor elevator by the public. floor on a daily basis, as needed.

*Original Resolution—January 27, 2014

25 Committee of the Whole Meeting March 31, 2014 Revision to the Resolution Entering into Shared Services Agreement with Passaic Public Library for Library Services and Use of Library Facilities (continued)

Original Revised D. Library Activities and the Passaic Public D. Library Activities and the Passaic Public School District School District The Passaic Public Library will provide to The Passaic Public Library will provide to the school district the below listed services the school district the below listed services as part of this agreement: as part of this agreement:

Internet safety workshop for i. Use of Library on-line catalog; students and parents; ii. Social networking workshop for Orientation and training for all schools teachers; who plan a field trip; iii. Internet safety workshop for students & Social networking workshop for parents; teachers; iv. Math tutoring workshop for students; Lending library materials extension v. High School, College and test program; preparation workshop for students & Conduct workshops in schools to discuss parents; Passaic Public Library; vi. A.P. test preparation workshop during Continue partnership with Mental the Board’s winter & spring break Health Clinic and Passaic High School to periods; assist with Baby Steps Program; vii. Workshop for completing College Distribute dictionaries to all 3rd grade Financial Aid applications for parents students in the school district; and students; viii. Author program for students; Provide data and collaborate with school ix. Short story writing workshop for district on grant opportunities; students; Summer Learning Program; and x. Poetry writing workshop for students; English as a Second Language classes to xi. Lend Library materials on a two-month parents of school district students at basis; both library locations. xii. Manga, anime and graphic novel story-

writing and drawing workshop; xiii. Bilingual Painting/Art class for students; xiv. Gaming program for students of all ages. xv. Orientation and training for all schools who plan a field trip;

26 Committee of the Whole Meeting March 31, 2014

Revision to the Resolution Entering into Shared Services Agreement with Passaic Public Library for Library Services and Use of Library Facilities (continued)

Revised D. Library Activities and the Passaic Public School District The Passaic Public Library will provide to the school district the below listed services as part of this agreement:

xvi. Social networking workshop for teachers; xvii. Provide data and collaborate with school district on grant opportunities; xviii. Conduct workshops in schools to discuss Passaic Public Library; xix. Summer Learning Program; xx. The basement at Forstmann Library may be utilized for storage, only; xxi. The second floor conference room at the Forstmann Library is subject to scheduling by mutual agreement; xxii. English as a Second Language classes to parents of school district students at both library locations xxiii. The Board will not undertake any permanent construction at the Reid Library Branch without Library approval. xxiv. The Board will be responsible for any construction, improvements or upgrades to the Reid Library Branch. xxv. The Board will be responsible for any maintenance or janitorial services to the Reid Branch Library. xxvi. The Board will promptly arrange for a separate meter for use of gas and electricity at the Reid Library Branch.

27 Committee of the Whole Meeting March 31, 2014 Revisions to the Resolution Entering into Shared Services Agreement with Passaic Public Library for Library Services and Use of Library Facilities (continued)

The board will pay the Passaic Public Library the amount of $71,000.00 annually with payments being made on a quarterly basis. This shared services agreement is funded from Account No. 11-000-262-590-22-0000.

Original Revised

The term of contract for this agreement The term of contract for this is from February 1, 2014 through June agreement is from July 1, 2013 30, 2018, a five (5) year agreement, and (retroactive) through June 30, 2018, becomes effective upon adoption of a five (5) year agreement, and agreement resolutions from both local becomes effective upon adoption of government units. agreement resolutions from both local government units.

The board of education hereby grants authority to the President and the Board Secretary to execute the Shared Services Agreement as prepared by the Board Attorney.

28 Committee of the Whole Meeting March 31, 2014

Resolution for Approval and Submission of NJDOE Required Applications and Construction Documents; Amending Long Range Facilities Plan (LRFP)

Your Committee of the Whole based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval and submission of applications, construction documents and educational specification documents as required to the New Jersey Department of Education, Office of School Facilities. (The Passaic Board of Education is not seeking an SDA Grant for these projects.)

Your Committee of the Whole also recommends and approves amending the School District’s Long Range Facilities Plan (LRFP) to submit an LRFP Amendment Request, if needed to the New Jersey Department of Education, Office of School Facilities, to include these projects:

Holy Trinity School 209 Hope Avenue Passaic, New Jersey 07055

St. Stephen’s School 221 Third Street Passaic, New Jersey 07055

St. John Kanty School 37 Speer Avenue Clifton, New Jersey 07013

TCU’s - Additional Installation of four (4) School No. 17 95-99 Dayton Avenue Passaic, New Jersey 07055

Resolution for Approval and Submission – School #17 School Development Authority

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval and submission of the application package for the use of School Development Authority property to the New Jersey Schools Development Authority requesting the placement of four (4) additional TCU’s at School #17, Dayton Avenue, Passaic. Site known as Block 4057, Lots 23-37.

29 Committee of the Whole Meeting March 31, 2014

Resolution for Approval and Submission of NJDOE Required Applications and Construction Documents; Amending Long Range Facilities Plan (LRFP) Stadium

Your Committee of the Whole recommends the approval and submission of an application and Educational Specification Documents to the New Jersey Department of Education for the Stadium rehabilitation project Phase 3. The Passaic Board of Education is not seeking an SDA Grant for this project. The Passaic Board of Education also approves amending the School District’s Long Range Facilities Plan (LRFP) to submit and LRFP Amendment Request to the New Jersey Department of Education. Phase 3 includes the locker rooms, weight room, coaches and athletic offices, new snack bar with rest rooms and support spaces.

Resolution Authorizing Superintendent to Continue Advisory/Deliberative/ Consultative Discussions with the School Development Authority—Dayton Avenue Educational Complex

Your Committee of the Whole, based upon the request of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends authorization be granted to Mr. Muñoz, to continue advisory/deliberative/consultative discussions with the

New Jersey School Development Authority 1 West State Street Trenton, NJ 08625-0991 with reference to the Dayton Avenue Educational Complex.

Mr. Muñoz will continue his discussions with the SDA on the complex and also further the district work on the draft for educational programs at the complex for the following schools:

Early Childhood Center K-8 School Grade 2-8 Gifted and Talented Magnet School Grade 6-8 Middle School (one or two schools)

30 Committee of the Whole Meeting March 31, 2014

Attendance at the Farm to School/Farm to Cafeteria National Conference

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, hereby recommends approval be granted to Chris Sarullo, Food Service Coordinator and Coordinator of the Farm To School Passaic Grant, to attend the Farm to School/Farm To Cafeteria National Conference from Monday, April 14, 2014 – Thursday, April 17, 2014 at the Hilton Austin Texas Hotel.

This conference is sponsored by the United States Department of Agriculture Food and Nutrition Service and is and is fully paid for by grant funds. The purpose of the conference is to enable grant coordinators to receive up-to-date professional development and knowledge of methods to bring more locally grown, nutritious, fresh foods to students in our schools and their families. It also presents an opportunity for networking with experienced leadership in the Farm To School and School/ Community Gardening movements so that PPS may benefit from learning about the success and challenges of other Farm To School projects already up and running.

Estimated expenses for attending the workshop is not to exceed $2005.00 to be taken from Account No. 60-910-310-580-25-1490. This travel is required as part of the Farm To School Grant from the Food and Nutrition Service of the U.S. Department of Agriculture.

Travel is directly related to the employee’s responsibilities and furthers the efficient operation of the district.

31 Committee of the Whole Meeting March 31, 2014

Resolution Authorizing Use of Competitive Contracting for Special Education Department Services

Your Committee of the Whole, based upon the recommendation of Mr. Chad Leverett, Assistant Supervisor of Special Services, hereby recommends the use of the Competitive Contracting Process in accordance with N.J.S.A. 18A:18A-4.1 et seq. to procure:

Occupational Therapy Services Physical Therapy Services Speech Evaluations &Therapy Services One to One Aides (Non-Public)

Technical specifications and evaluation criteria will be prepared by Mr. Leverett. The Competitive Contracting process will be administered by Mr. James Shoop, Business Administrator, Board Secretary, and Purchasing Agent.

Mr. Shoop is recommending using the Competitive Contracting procurement process because the above services are being funded through federal funds.

32 Committee of the Whole Meeting March 31, 2014

Resolution to Approve Increases for RFP’s Contracted During the 2013-2014 School Year

Your Committee of the Whole, based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools, recommends the approval of the following increases in vendor contracts awarded during the 2013-2014 RFP process:

CC 01-14 – Occupational Therapy Original Contract Issued Revised June 24, 2013 Amount Kid Clan Services $705,000 $805,000

CC 02-14 – Physical Therapy Original Contract Revised Issued June 24, 2013 Amounts Kid Clan Services - Public $310,000 $390,000 Kid Clan Services – Nonpublic $40,000 $60,000 (Account #20-250-200-300-27-0000)

CC-03-14 – Speech Therapy and Evaluations Original Contract Revised Issued June 24, 2013 Amounts Hillmar, LLC $620,000 $871,295 Kid Clan Services $1,500,000 $2,054,000

RFP# 01-14 – Student Counseling Services Original Contract Revised Issued June 24, 2013 Amount Kid Clan Services $250,000 $305,000

RFP# 05-14 – Neurological and Neurodevelopmental Evaluations Original Contract Issued Revised June 24, 2013 Amount Neurodevelopmental $40,000 $58,000 Pediatrics, LLC

Maria Rodriguez-Roman, R.N. – One to One Nursing Original Contract Revised Issued June 24, 2013 Amount Maria Rodriguez-Roman, R.N. $60,000 $70,000

Mr. Chad Leverett certifies that funds are available in Account Nos. 11-000-216-320- 59-0000 and 20-250-200-300-27-0200.

The Board Attorney will prepare the appropriate amendment to the contracts.

33 Committee of the Whole Meeting March 31, 2014

Resolution Awarding Contract – Cooperative Purchasing – Furniture; School and Office

Your Committee of the whole based on the recommendation of Mr. James Shoop, School Business Administrator, Board Secretary, Purchasing Agent hereby recommends the award of contract to the following vendors whose prices were secured through the competitive bid process as obtained by the cooperative purchasing process coordinated by:

Middlesex Regional Educational Services Commission (Lead Agency) Cooperative Pricing System 1600 Stelton Road Piscataway, NJ 08854

Distributor Category / Brand Bid Number Lee Distributors, Inc. Cafeteria Furniture #13/14-11 P.O. Box 447 (Mitchell Furniture Systems) Vernon, NJ 07462

Street Address: Guthrie Corner Bldg. Suite 206B Vernon-Stockholm Rd. Vernon, NJ 07462

The contract is in effect through June 30, 2014.

Distributor Category / Brand Bid Number Tanner North Jersey Cafeteria Furniture #12/13-44 1251 Lakewood-Farmingdale Rd. (AmTab Manufacturing Corp.) Howell, NJ 07731

The contract is in effect through July 1, 2015.

34 Committee of the Whole Meeting March 31, 2014

Resolution Awarding Contract – Cooperative Purchasing – Copy Duplicator Supplies

W.B. Mason Co., Inc. 535 Secaucus Road Secaucus, NJ 07094 whose prices were secured through the competitive bid process as obtained by the cooperative purchasing process coordinated by:

Educational Data Service, Inc. 236 Midland Avenue Saddle Brook, NJ 07663 in conjunction with the Morris County Regional Education Service Commission.

Vendor Category Vendor Bid Number W.B. Mason Co., Inc. Copy Duplicator Supplies EDS-NJ-N-21114

The contract is effect through September 30, 2014.

Opening of Bids and Rejection of All Bids – Computer Hardware, Furniture and Supplies – Bid No. 52-14

On Tuesday, January 14, 2014 at 11:00 a.m., bids for Computer Hardware, Furniture and Supplies – Bid No. 52-14 were received.

Upon review of Mr. James Shoop, School Business Administrator, Board Secretary, Purchasing Agent and discussion with Mr. Stefan Semo, Assistant Coordinator of Information Technology, your Committee of the Whole recommends that all bids received be rejected pursuant to N.J.S.A. 18A:18A-22(c). The district has decided the provision of goods requested is no longer needed.

35 Committee of the Whole Meeting March 31, 2014

Opening of Bids and Award of Contract—School PA Systems – Bid No. 57-14

On Tuesday, March 18, 2014 at 11:00 a.m., bids for School PA Systems, Bid No. 57- 14 were received from the following vendors:

Cascio Interstate Music, Inc. Troxell Communications dba: Interstate Music 576 Valley Road #241 13819 W National Avenue Wayne, NJ 07470 New Berlin, WI 53151 Music & Arts Center Valiant Inc. 4626 Wedgewood Blvd. 80 Little Falls Road Frederick, MD 21703 Fairfield, NJ 07004

Sam Ash New Jersey Megastores, LLC VSA, Inc. 2100 Route 38 6929 Seward Avenue Cherry Hill, NJ 08002 Lincoln, NE 68507

The Board mailed out sixteen (16) bids.

Upon review of Mr. James Shoop, Business Administrator, Board Secretary, Purchasing Agent and upon his recommendation your Committee of the Whole, in accordance with the terms and conditions in the bid specifications, recommends the award of contract to the companies/vendors listed below whose items represent the lowest responsible bids. All bold/underlined print prices are to be considered the lowest responsible bid.

36 Committee of the Whole Meeting March 31, 2014

For more information see attachment: BFD-10 Bid No. 57-14

37 Committee of the Whole Meeting March 31, 2014 Resolution Awarding Contract to Passaic County Community College for a Farm to School Facilitator for Implementation of the USDA Food and Nutrition Service funded Farm to School Passaic Project

Your Committee of the Whole based on the recommendation of Mr. Christopher Sarullo, Coordinator of Food and Nutrition Services, Ms. Ellen Ziff, Director of Grants and Mr. James Shoop, School Business Administrator, Board Secretary, Purchasing agent, hereby recommends the award of contract for “Farm To School Passaic Facilitation” to:

Passaic County Community College One College Boulevard Paterson, NJ 07505-1179 based on the proposal submitted by PCCC and the “Sole Source Procurement” regulation, cited by the USDA Food and Nutrition Service (FNS) Grants And Fiscal Policy Division. PCCC will employ a part time individual and support to oversee and complete each of the objectives and outcomes outlined in PPS request for proposal including:

Identifying and assembling a stakeholder team of local farmers, vendors, and other stakeholders to assess needs and work collaboratively to increase procurement of regional fresh foods by 20%.

Conducting a Needs Assessment of existing opportunities and challenges to enable a 20% increase in FTS purchases, storage, preparation, serving and nutrition based education of such.

Develop a written “Passaic Farm To School Implementation Plan” with objectives, activities, action steps, persons responsible and timetables to increase: procurement and serving of local foods student nutrition awareness school gardening feasibility healthier eating

Term of contract is April 1, 2014 through September 30, 2014. Total cost of the contract is $31,935.00.

Ms. Ellen Ziff, Director of Grants certifies that funds are available for this contract, based on the Grant awarded by the USDA FNS, in Account #60-910-310-310-25- 1490.

Resolution Approving Distribution of 2014 Spring Flyer for Champion Youth Outreach, a Non-Profit Organization

38 Committee of the Whole Meeting March 31, 2014 Your Committee of the Whole recommends approval be granted to Champion Youth Outreach, a non-profit organization to distribute the 2014 spring flyer to all elementary and middle school students in accordance with Board Policy #9715. Champion Youth Outreach sponsors low-cost, quality programs that teaches sport and recreation activities in communities. The program also helps with developing life- skills, building greater self-confidence, achieving discipline and promoting mental and physical fitness.

Champion Youth Outreach would like to offer the following program activities:

Cheerleading Hip-Hop Dance

Every Monday Every Monday April 7, 2014 through June 23, 2014 April 7, 2014 through June 23, 2014

Ages: 4-7 6:15 p.m. – 6:55 p.m. Ages: 6-8 4:30 p.m. – 5:10 p.m. Ages 8-13 7:00 p.m. – 7:40 p.m. Ages 9-13 5:15 p.m. – 5:55 p.m. Stars & Jr. All Stars 7:45 p.m. – 8:25 p.m.

The class fees for each program is $7.00 per lesson if paid in full or $8.00 if paid weekly. There is an $8.00 registration fee paid once per quarter. Scholarships are available.

All activities will take place at

First United Methodist Church of Passaic Art Room 145 Paulison Avenue Passaic, NJ 07055

39 Committee of the Whole Meeting March 31, 2014

Resolution Approving Distribution of Greater Passaic-Clifton Community Center “Fun Factory” Flyer, a Non-Profit Organization

Your Committee of the Whole recommends approval be granted to Greater Passaic- Clifton Community Center, a non-profit organization to distribute the 2014 summer program flyer to all elementary and middle school students in accordance with Board Policy #9715.

Greater Passaic-Clifton Community Center would like to offer the following program:

Fun Factory June 30, 2014 through August 29, 2014 Monday through Friday 7:30 a.m. – 5:00 p.m.

There is a $10.00 registration fee and a weekly fee of $65.00.

All summer programs will take place at

Greater Passaic-Clifton Community Center 45 River Drive Passaic, NJ 07055

Resolution Approving Distribution of Catholic Charities Supportive Services for Veteran Families Center Flyer, a Non-Profit Organization

Your Committee of the Whole recommends approval be granted to Catholic Charities Supportive Services for Veteran Families, a non-profit organization located at:

Catholic Family and Community Services 24 DeGrasse Street Paterson, NJ 07505 to distribute a flyer to all elementary and middle school students in accordance with Board Policy #9715.

Catholic Charities would like to offer the following supportive services to low-income families veteran families residing in or transitioning to permanent housing.

Rental Assistance – Moving Costs Utility Payments – Childcare Expenses Security Deposits – Supportive Services Transportation Costs

40 Committee of the Whole Meeting March 31, 2014 Revised Department of Education Non Public Schools Textbook Aid

Your Committee of the Whole recommends adoption of the following:

RESOLUTION

WHEREAS, the Non Public Schools Textbooks Aid provides entitlement to non public schools for the 2013-2014 school year in the amount of $54.85 per pupil, and

WHEREAS, there exists an agreement between the Passaic Board of Education and the non public schools referenced herein, now therefore be it

RESOLVED, the Board of Education acknowledges and approves the entitlements and budgets are referenced below for the 2013-2014 school year:

Non-Public School Name From To

Mesivta of North Jersey $55.00 $165.00

*Revision is for increase in Non-Public school students

Revised Department of Education Non Public Schools Technology Aid

Your Committee of the Whole recommends adoption of the following:

RESOLUTION

WHEREAS, the Non Public Schools Technology Aid provides entitlement to non public schools for the 2013-2014 school year in the amount of $20.00 per pupil, and

WHEREAS, there exists an agreement between the Passaic Board of Education and the non public schools referenced herein, now therefore be it

RESOLVED, the Board of Education acknowledges and approves the entitlements and budgets are referenced below for the 2013-2014 school year:

Non-Public School Name From To

Mesivta of North Jersey $20.00 $60.00

*Revision is for increase in Non-Public school students

41 Committee of the Whole Meeting March 31, 2014

Approval of the Collective Bargaining Memorandum of Agreement between the Passaic Board of Education and the Passaic Association of Educational Office Professionals (PAEOP)

Your Committee of the Whole hereby recommends the approval of the collective bargaining Memorandum of Agreement between the Passaic Board of Education and the Passaic Association of Educational Office Professionals. This agreement shall cover the period from July 1, 2012 through June 30, 2015 and has been reviewed and approved by the Negotiations Committee of the Board of Education.

Authorization to Dispose of Personal Property

Your Committee of the Whole, based upon the recommendation of Mr. Christopher Sarullo, Food Services Coordinator, recommends that authorization be given to Mr. James Shoop, Business Administrator, Board Secretary, Purchasing Agent, to dispose of inoperable, personal property no longer needed by the school district.

Mr. Sarullo will make arrangements with the City of Passaic to have the items disposed of properly.

Qty. Description Location Condition

1 Oven – Serial No. 20081297 Food Services – Inoperable/ School No. 1 Not working 3 Carts Food Services – Obsolete/No School No. 16 longer needed

42 Committee of the Whole Meeting March 31, 2014

Resolution to Dispose/Donate Obsolete Furniture (No Longer Needed)

Your Committee of the Whole, based upon the recommendation of Mr. James Shoop, School Business Administrator, Board Secretary, Purchasing Agent, grants permission for donation of the following obsolete furniture which is no longer needed to:

New Jersey Army National Guard 430 Western Avenue Morristown, NJ 07960

An official request is on file for the listed items. The New Jersey Army National Guard will be responsible for the pick-up of the obsolete items.

Qty Location Description Condition 14 Lincoln Middle School Old Student Obsolete; No Longer Needed Lockers 10 Administration Board Member No Longer Needed Building Chairs (Board Room)

Purchases Exceeding Bid Threshold – School Election Services

Your Committee of the Whole pursuant to N.J.S.A. 18A:18A-5(a) (13) and N.J.S.A. 18A:18A-5(b) hereby approves the purchase of the following Annual School Election services which exceed the bid threshold and are exempt from bidding.

The School Board Secretary has certified that funds are available for the purchase in the listed account number.

Vendor Description of Purchase Dept./School/Account Amount

City of Passaic School Election Costs - Business Office $44,214.64 Municipal Clerk’s Office Estimate Estimate Passaic, NJ 07055 11-000-230-590-05-0000

Passaic County School Election Costs – Business Office $37,183.12 Educational Estimate Estimate Services Commission 11-000-230-590-05-0000 Wayne, NJ

43 Committee of the Whole Meeting March 31, 2014

Purchase of Copier – State Contract

Your Committee of the Whole pursuant to N.J.S.A. 18A:18A-10(b), hereby recommends the approval of purchases for the following equipment and/or service from the

Vendor Information Ricoh Americas Corp. State Contract Number: A51464 c/o Atlantic, Tomorrows Office 410 Broadacres Drive Bloomfield, NJ 07003

Equipment Purchase Savin Copy Machine Pro 907EX $17,552.00 Finisher $ 3,486.00 Surge $ 145.00 LCT $ 2,910.00

Service Purchase Maintenance Contract Includes: 90 Day Warranty-No Maintenance Contract For the 2013-2014 Budget Year Credit for Remainder Left on Current Contract: $918.00 (April, May and June) 2014/2015 Budget Year: $3,672.00 for 1,200,000 Copies Overage: $.0031

Total Purchase $24,093.00

The items and prices listed above have been verified by Mr. James Shoop, Business Administrator, Board Secretary, Purchasing Agent, and are listed on the vendor’s State Contract Notification of Award.

Ms. Celinda Barreto, Principal School No. 6, certifies that funds are available for this purchase in Account Number 15-120-100-730-06-0000 for equipment.

44 Committee of the Whole Meeting March 31, 2014

Purchases of Copier – State Contract

Your Committee of the Whole pursuant to N.J.S.A. 18A:18A-10(b), hereby recommends the approval of purchases for the following equipment and/or service from the Vendor Information Stewart Business System State Contract Number: A51145 Xerox Corporation 777 Passaic Avenue Suite 256 Clifton, NJ 07012

Equipment Purchase

XeroxD95 $25,299.00 Customer Training $ 765.00

Less Trade-In of Xerox 4595 ($ 500.00) $25,564.00

Services Purchase

Maintenance Pro-Rated $415.00 per month $ 933.75 Includes all Parts, Labor and Maintenance 125,000 copies per month Overages billed at $0.0031 per copy

Total Purchase $ 26,497.75

Ms. Isabel Leon, Principal School No. 9, certifies that funds are available for this purchase in Account Number 15-120-100-730-09-0000 for equipment and in Account Number 15-000-240-500-09-0000 for service.

45 Committee of the Whole Meeting March 31, 2014

Use of School Facilities--City of Passaic--Election

In accordance with the request of the City Clerk of Passaic, Ms. Amada D. Curling, your Committee of the Whole recommends permission be granted to the City of Passaic to use the schools listed for the following elections:

Schools

Thomas Jefferson School No. 1 Theodore Roosevelt School No. 10 Mario Drago School No. 3 William B. Cruise Memorial School No. 11 Martin Luther King Jr. School No. 6 Abraham Lincoln Middle School Ulysses S. Grant School No. 7 Passaic High School Casimer Pulaski School No. 8

Election Dates

School Board Election April 23, 2014 7:00 am – 9:00 pm* Primary Election June 3, 2014 6:00 am – 8:00 pm General Election November 4, 2014 6:00 am – 8:00 pm

The Municipal Clerk asks that schools be opened one-half hour before the opening of the polls for poll workers to set up. *One hour before for the School Board Election.

Pursuant to N.J.S.A. 19:8-3, the City of Passaic shall pay the Passaic Board of Education the amount of $50.00 for each school per each election noted to defray expenses in connection with the use of the schools.

Insurance Certificate of property damage and bodily injury liability/ insurance in the amount of $1,000,000 with the Passaic Board of Education named as an additional insured.

Hold Harmless Agreement properly executed as per Board Policy 707B.

3. Properly Executed Agreement

Use of School Facilities—Indian American Senior Citizens

46 Committee of the Whole Meeting March 31, 2014 In accordance with the request of

Mr. Yakub Patel 171 Paulison Ave. Passaic, NJ 07055

President of the non-profit organization known as

Indian American Senior Citizens Association Inc. your Committee of the Whole recommends that permission be granted to the organization to use the cafeteria and auditorium at Passaic High School on

Saturday, May 17, 2014 4:30 p.m. through 10:30 p.m.

Indian American Senior Citizens Association Inc., will hold a Community Cultural Gathering.

Indian American Senior Citizens Association Inc., shall pay the actual cost of custodial services and utilities as determined by the Coordinator of Building Services. The Board waives the rental fees for the cafeteria and auditorium.

The group will be responsible for any damage to school property as outlined in Policy No. R7510 and will further adhere to all rules and regulations as outlined in the previously stated policy.

The use of fire, explosives and/or the lighting of candles is strictly prohibited.

The Indian American Senior Citizens Association Inc., will provide security people for the event. The security people must be clearly identified as security through some sort of badge, banner or clothing which is clearly evident to the general public.

Permission is contingent upon receipt of the following from the Indian American Senior Citizens Association, Inc.

Insurance Certificate of property damage and bodily injury liability insurance in the amount of $1,000,000 with the Passaic Board of Education named as an additional insured.

Hold Harmless Agreement properly executed as per Board Policy.

Executed Agreement.

47 Committee of the Whole Meeting March 31, 2014

Use of School Facilities—Northern New Jersey Council – Boy Scouts of America

In accordance with the request of

Northern New Jersey Council Boy Scouts of America 25 Ramapo Valley Road Oakland, NJ 07436

your Committee of the Whole recommends that permission be granted to the Northern New Jersey Council Boy Scouts of America to use the old gym at Passaic High School on

Saturday, April 26, 2014 9:30 a.m. through 1:00 p.m.

The Northern New Jersey Council Boy Scouts of America will hold their Cub Scout Pine Wood Derby Activity.

Your Committee further recommends that all rental and custodial overtime costs be waived as the program directly benefits the children of Passaic.

Security and supervision will be provided by the Northern New Jersey Council Boy Scouts of America.

Permission is contingent upon receipt of the following from the Northern New Jersey Council Boy Scouts of America:

Insurance Certificate of property damage and bodily injury liability insurance in the amount of $1,000,000 with the Passaic Board of Education named as an additional insured.

Hold Harmless Agreement properly executed as per Board Policy.

Executed Agreement.

48 Committee of the Whole Meeting March 31, 2014

Use of School Facilities—Yogi Divine Society

In accordance with the request of

Mr. Bharat Rana 222 Paulison Ave. Passaic, NJ 07055

President of the non-profit organization known as

Yogi Divine Society your Committee of the Whole recommends that permission be granted to the organization to use the cafeteria and auditorium at Passaic High School on

Saturday, May 3, 2014 3:30 p.m. through 10:00 p.m.

Yogi Divine Society, will hold a Community Cultural Gathering.

Yogi Divine Society shall pay the actual cost of custodial services and utilities as determined by the Coordinator of Building Services. The Board waives the rental fees for the cafeteria and auditorium.

The group will be responsible for any damage to school property as outlined in Policy No. R7510 and will further adhere to all rules and regulations as outlined in the previously stated policy.

The use of fire, explosives and/or the lighting of candles is strictly prohibited.

The Yogi Divine Society, will provide security people for the event. The security people must be clearly identified as security through some sort of badge, banner or clothing which is clearly evident to the general public.

Permission is contingent upon receipt of the following from the Yogi Divine Society.

Insurance Certificate of property damage and bodily injury liability insurance in the amount of $1,000,000 with the Passaic Board of Education named as an additional insured.

Hold Harmless Agreement properly executed as per Board Policy.

Executed Agreement.

49 Committee of the Whole Meeting March 31, 2014

Resolution Approving Contract with Essex Regional Educational Services Commission of Fairfield, New Jersey to Provide Pupil Transportation Services

Your Committee of the Whole recommends the approval of contract between the Passaic Board of Education and

Essex Regional Educational Services Commission 369 Passaic Avenue Fairfield, NJ 07004 to provide pupil transportation services on an as needed basis as described in the proposal received and approved by Mr. James Shoop, Business Administrator, Board Secretary, Purchasing Agent.

The term of the contract will be from July 1, 2014 through June 30, 2015, according to the school calendar.

The Passaic Board of Education agrees to submit an application per student per route as needed. Essex Regional Educational Services Commission will be compensated in accordance with the number of students placed on transportation.

Mr. James Shoop certifies that funds are available in Account No. 11-000-270-518-05- 0000.

50 Committee of the Whole Meeting March 31, 2014

Transportation Quotations and Award--Route 148T-PHS for the 2013-2014 School Year - Quotation Number QT17-14

Your Committee of the Whole recommends the award for Route 148T-PHS, a temporary route, to

Contractor Kid’s Choice, Inc. 339 Chamberlain Avenue Paterson, NJ 07502 for the transportation of pupils to and from the following destination:

Passaic High School 170 Paulison Avenue Passaic, NJ 07055 as listed in the route description.

The route begins on March 3, 2014 and continues through June 30, 2014, for a total of 79 school days. The award is based upon the lowest responsible quotation of $181.00 per diem for the route. The total cost of the contract is $14,299.00 ($181.00 per diem x 79 days).

The vehicle shall arrive at the destination no later than 7:20 a.m. The return run begins at the above destination at 2:36 p.m. Every 2nd , 3rd, and 4th Monday of the month dismissal is at 1:40 p.m. “The direction of the vehicle from the last stop shall be along the safest and most direct route to the destination.” -- N.J.A.C. 6A:27-9.3 (d)1-ii

The vehicle shall be 16 passenger, air conditioned, school bus yellow vehicle.

Other quotations solicited for this route were:

Route Per Diem Name of Company Quotation

D & M Tours No Quotation Durham School Services No Quotation First Student No Quotation M & J Global $250.00 Rudco, Inc. No Quotation Station Wagon Service No Quotation Trans-Ed, Inc. No Quotation

51 Committee of the Whole Meeting March 31, 2014

Transportation Quotations and Award—Trip III for the 2013-2014 School Year - Quotation Number QT18-14

Your Committee of the Whole recommends the award for Trip III, a temporary route, to

Contractor Saddle River Tours 480 Main Avenue, Suite 8 Wallington, NJ 07057 for the transportation of the pupils to and from the following destination:

Washington D.C.

The trip will be from Thursday, May 29, 2014 and continues through Friday, May 30, 2014. The award is based upon the lowest responsible quotation of $2,389.00 for the trip.

The vehicle shall depart from School No. 6 on Thursday, May 29, 2014 at 6:00 am. The vehicle shall arrive at School No. 6 on Friday, May 30, 2014 at approximately 8:00 pm.

“The direction of the vehicle from the last stop shall be along the safest and most direct route to the destination.” -- N.J.A.C. 6A:27-9.3 (d)1-ii

The vehicle shall be a 55 passenger Coach Bus Deluxe with restroom, and TV/DVD player.

Other quotations received for this route were:

Route Per Bus Quotation Name of Company

Academy Express $2,996.00 DeCamp Bus Lines $3,795.00 Villani Bus Company No Quotation

52 Committee of the Whole Meeting March 31, 2014

Transportation Quotations and Award--Route 149T-LTECH/CA for the 2013-2014 School Year - Quotation Number QT19-14

Your Committee of the Whole recommends the award for Route 149T-LTECH/CA, a temporary route, to

Contractor Trans-Ed, Inc. 1 Jefferson Street Passaic, NJ 07055 for the transportation of students from

Chancellor Academy 157 West Parkway Pompton Plains, NJ 07444 to the following destination

Lincoln Technical Institute 70 Mckee Drive Mahwah, NJ 07430 as listed in the route description.

The route begins on March 18, 2014 and continues through June 30, 2014, for a total of 48 school days. The award is based upon the lowest responsible quotation of $99.00 per diem for the route ($22.00 per diem for the aide if needed). The total cost of the contract is $4,752.00 ($99.00 per diem x 48 days).

The vehicle shall arrive at Chancellor Academy no later than 11:00 a.m. to transport students to Lincoln Technical Institute and arrive there no later than 11:30 a.m.. There will be no return run from the above destination. “The direction of the vehicle from the last stop shall be along the safest and most direct route to the destination.” -- N.J.A.C. 6A:27-9.3 (d)1-ii

The vehicle shall be an air conditioned, 16 passenger “School Bus Yellow” vehicle.

Other quotations solicited for this route were:

Route Per Diem Aide Per Diem Name of Company Quotation Quotation (If Needed)

D & M Tours No Quotation - Durham School Services $145.00 $30.00 First Student No Quotation - Rudco, Inc. $99.69 $50.00 Station Wagon Service No Quotation -

53 Committee of the Whole Meeting March 31, 2014

Transportation Quotations and Award--Route 150T-LTECH/D2 for the 2013-2014 School Year - Quotation Number QT19-14

Your Committee of the Whole recommends the award for Route 150T-LTECH/D2, a temporary route, to

Contractor Trans-Ed, Inc. 1 Jefferson Street Passaic, NJ 07055 for the transportation of students from

Deron II School 130 Grove Street Montclair, NJ 07042 to the following destination

Lincoln Technical Institute 70 Mckee Drive Mahwah, NJ 07430 as listed in the route description.

The route begins on March 18, 2014 and continues through June 30, 2014, for a total of 48 school days. The award is based upon the lowest responsible quotation of $91.00 per diem for the route ($22.00 per diem for the aide if needed). The total cost of the contract is $4,368.00 ($91.00 per diem x 48 days).

The vehicle shall arrive at Deron II no later than 10:50 a.m. to transport students to Lincoln Technical Institute and arrive there no later than 11:30 a.m.. There will be no return run from the above destination. “The direction of the vehicle from the last stop shall be along the safest and most direct route to the destination.” -- N.J.A.C. 6A:27-9.3 (d)1-ii

The vehicle shall be an air conditioned, 16 passenger “School Bus Yellow” vehicle.

Other quotations solicited for this route were:

Route Per Diem Aide Per Diem Name of Company Quotation Quotation (If Needed)

D & M Tours No Quotation - Durham School Services $145.00 $30.00 First Student No Quotation - Rudco, Inc. $99.69 $50.00 Station Wagon Service No Quotation -

54 Committee of the Whole Meeting March 31, 2014

Resolution Amending the Student Transportation Contract for Route 140T-08 with Winsale, Inc. – Revised Contract Amount

Your Committee of the Whole recommends the following pupil transportation contract be amended to reflect the revised contract amount:

Winsale, Inc 976 Newark Avenue Jersey City, NJ 07306

Route From To Revised Total Contract

140T-08 $300.00 per diem $235.00 per diem $12,000.00

This resolution decreases the per diem cost of the route by $65.00 a total of $2,600.00 ($65.00 x 40 days) for the 2013-2014 school year.

Addendum to Pupil Transportation Contract with A-1 Elegant Tours of Summit, New Jersey--Route 146T-GEN/CA

Your Committee of the Whole recommends the pupil transportation contract with

A-1 Elegant Tours 24 Beechwood Road, Suite E-2 Summit, NJ 07901 awarded on December 16, 2013 to transport a student on Route 146T-GEN/CA (Mondays, Wednesdays and Thursdays) to

GenPsych Outpatient Program 5 Regent Street Livingston, NJ 07039 be hereby amended to reflect the termination of the route. The last day for the route is Wednesday, February 12, 2014. The route is terminated effective Thursday, February 13, 2014. The amended total amount of the contract is $3,825.00 which reflects the number of transportation days times the per diem amount (17 days X $225.00).

The route is no longer needed.

55 Committee of the Whole Meeting March 31, 2014

Resolution Awarding Contract to Parent Transporting Child - Route 167PAR

Your Committee of the Whole recommends the award of contract to Mrs. H.A. to transport her child, DSS# 20350, to and from the following school

Phoenix Center 16 Msgr. Owens Place Nutley, NJ 07110

The award of the contract is in accordance with N.J.A.C. 6A:27-9.9 (e) at the negotiated rate of $65.00 per diem from March 24, 2014 through June 30, 2014, according to the school calendar. The total amount of the contract shall be $4,095.00 ($65.00 per diem times 63 days).

The contract is contingent upon receipt of the following items:

Driver’s License Vehicle Registration Certificate of Liability Insurance - minimum amount of $1 million combined single limit coverage

Mrs. H.A. shall transport her child via the safest and most direct way to and from school. It is in the best interest of the Board of Education to have Mrs. H.A. transport her child to school due to extenuating medical reasons.

Resolution Acknowledging School Emergency Exit Drills (Evacuation) from School Buses

Your Committee of the Whole in accordance with N.J.A.C. 6A:27-11.2(d), hereby acknowledges the School Emergency Exit Drills (Evacuation) from School Buses held at the public and private schools as follows:

Time of Day Drill Person Conducting School Name Location of the Drill Route No. Date of Drill Conducted Drill Benway School Wayne 46BEN 3/7/14 1:50 pm Donald Thomas Calais School Whippany 68CAL 3/7/14 2:30 pm Stephen Sokolewicz Capri Institute Clifton 38CAP/PH 2/28/14 12:05 pm Stephanie Henriquez Essex High School Emerson 112EMRW 1/31/14 - Joseph A. Selph HoHoKus School Hackensack 69HOHOH 3/7/14 11:50 am Gabriel Lee HoHoKus School Hackensack 70HOHOH 3/7/14 11:45 am Gabriel Lee HoHoKus School Hackensack 78T-HO/BEN 3/7/14 11:35 am Gabriel Lee Paterson Charter School for Science and Technology Paterson 160CHAR 12/11/13 7:10 am Mr. Rodriguez Windsor Prep High School Paramus 132WPHS 2/20/14 9:15 am Sherrif Upton Windsor Prep High School Paramus 133WPHS 2/20/14 9:30 am Sherrif Upton Windsor Prep High School Paramus 134WPHS 2/20/14 9:37 am Sherrif Upton

-End of Business and Finance Section-

56 Committee of the Whole Meeting March 31, 2014

New and Unfinished Business

The meeting adjourned at 7:07 p.m.

Recorded by:

Mr. James Shoop

Mr. James Shoop Business Administrator/Board Secretary