ROUTT COUNTY BOARD of COUNTY COMMISSIONERS Timothy V

ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS Timothy V. Corrigan Timothy Redmond M. Elizabeth Melton District I District II District III REGULAR MEETING March 9, 2021

Times listed on the agenda are approximations and may be longer or shorter, or begin earlier than scheduled, with no notice. Agendas are subject to change 24 hours before the meeting start time. To ensure you have the most up-to-date information, please check the agenda after 24 hours of its start time.

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The Routt County Board of Health or Board of Commissioners may enter executive session pursuant to C.R.S. 24-6-402(4)(b) to receive legal advice related to any of the below items. 1. 9:30 A.M. CALL TO ORDER

2. APPROVAL OF ACCOUNTS PAYABLE, MANUAL WARRANTS, AND PAYROLL

3. CONSENT AGENDA ITEMS Items of routine and non-controversial nature are placed on the consent agenda to allow the Board of County Commissioners to spend its time and energy on more important items on a lengthy agenda. Any Commissioner may request that an item be "PULLED" from the consent agenda and considered separately. Any member of the public may "REQUEST" any item to be "PULLED" from the consent agenda.

A. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE VACATION OF EASEMENT FOR DONALDSON LOT; PL-18-144;

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.2.21DOC.PDF

B. APPROVAL OF AND AUTHORIZATION TO SIGN THE IACOVETTO EXEMPTION F2 PLAT AND RELEASE OF AGREEMENT REGARDING DEVELOPMENT OF LAND; Documents:

BCC COMM FORM - PLAT SIGNATURE 3.9.21.PDF

C. APPROVAL OF LETTER TO GOVERNOR POLIS TO REQUEST A CHANGE OF REGIONAL PLANNING DISTRICT; Documents:

REGIONAL PLANNING DISTRICTS LETTER.PDF

D. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE FOR YOUNGS PEAK PRESERVE FINAL SUBDIVISION; PL-20-166.

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.9.21DOC.PDF

4. CONSIDERATION OF ITEMS PULLED FROM THE CONSENT AGENDA

5. 9:40 A.M. PUBLIC COMMENT Public Comment will be heard on any item except quasi-judicial land use items. County Commissioners will take public comment under consideration but will not make any decision or take action at this time.

1. DUE TO THE CURRENT PANDEMIC, THE COUNTY COMMISSIONERS REQUEST CITIZENS ATTEND THE MEETINGS VIA PHONE. To make a public comment raise your hand on the zoom platform if online; if calling in press *9. Another option is to download the Zoom app that allows you to raise your hand as well. The moderator will then select you when it is your turn. Written public comment can also be submitted to [email protected]. Please make sure to indicate in the subject line of your email that it is public comment and reference the agenda item to which it relates. Public comments will be entered into the record.

6. 9:40 A.M. EMERGENCY MANAGEMENT David DeMorat, Emergency Operations Director

A. 2021 ROUTT COUNTY WILDLAND FIRE OPERATING PLAN (OP) Consideration for approval and authorization for the Chair to sign the 2021 Routt County Wildland Fire Operating Plan (OP) Documents:

BCC COMMUNICATION FORM - 2021 WLF OPERATING PLAN APPROVAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP - FINAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP SIGNATURE PAGE - FINAL.PDF

7. 10:00 A.M. ADMINISTRATIVE Kendra Alfieri, County Commissioners' and Managers' Office Manager

A. BCC PUBLIC HEARING AND RE-ADOPTION OF THE GOVERNING PRINCIPALS POLICY Consideration to repeal resolution #2019-055 and adopt Board of County Commissioners Governing Principles Policy, effective March 9, 2021. Documents:

BCC AGENDA COMMUNICATION FORM 3.9.21 GOVERNANCE READOPTION.PDF GOVERNING PRINCIPALS RESOLUTION AND POLICY 2021.PDF

8. 10:30 A.M. LEGAL Erick Knaus, County Attorney

A. DETOX CENTER FACILITY USE AGREEMENT Consideration for signing of a Facility Use Agreement with Advantage Treatment Centers, Inc. for Use of the Detox Facility Documents:

DETOX CENTER FACILITY USE AGREEMENT.PDF ADVANTAGE AGREEMENT FOR USE OF DETOX CENTER.ROUTT SIGNED 2.25.21.PDF

9. 10:35 A.M. PURCHASING Julie Kennedy, Purchasing Agent

A. RFP 703 WATER PUMP ON TRAILER PURCHASE APPROVAL Consideration by the Board of County Commissioners to approve the purchase and authorize the County Manager to electronically sign the Purchase Order to Thompson Pump and Manufacturing for 1 new 2021 Water Pump on Trailer in the amount not to exceed $40,705 for the Routt County Road and Bridge Department District 2 shop. Documents:

RFP 703 WATER PUMP ON TRAILER APPROVAL BCC AGENDA COMMUNICATION FORM.PDF RFP 703 D2 WATER PUMP ON TRAILER THOMPSON PROPOSAL.PDF

B. DEPT OF HUMAN SERVICES TEMPORARY OFFICE SPACE LEASE APPROVAL Consideration by the Board of County Commissioners to approve the lease and the Chair sign the lease to Pinnacle Peak Investors LLC for the Routt County Human Services Department temporary office space located at 3001 South Lincoln Avenue, Suite E, Steamboat Springs, Colorado during the construction of the new Health and Human Services Building. Documents:

DEPARTMENT OF HUMAN SERVICES TEMPORARY OFFICE SPACE LEASE BCC AGENDA COMMUNICATION FORM.PDF ROUTT COUNTY LEASE 5-1-21.PDF

C. RFP 705 HOT WATER COMMERCIAL PRESSURE WASHER PURCHASE APPROVAL Consideration by the Board of County Commissioners to approve the purchase and authorize the County Manager to electronically sign the purchase order to Hydro Engineering, Inc. for 1 new 2021 model Hot Water Commercial Pressure Washer for the amount not to exceed $15,960.31. Documents:

RFP 705 D2 HOT WATER COMMERICIAL PRESSURE WASHER BCC AGENDA COMMUNICATION FORM.PDF PROPOSAL 227833 HYDROBLASTER 5-5000GOVS-TT425.PDF

10. 11:00 A.M. PLANNING Kristy Winser, Planning Director

A. PL-20-184 VISTA VERDE GUEST RANCH-AMENDMENT TO SUP

Documents:

PL-20-184 VISTA VERDE GUEST RANCH 3-9-21 BCC COMM FORM.PDF

11. 11:30 A.M. MEETING ADJOURNED

Please click the link below to join the webinar:

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Dial(for higher quality, dial a number based on your current location):

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All programs, services and activities of Routt County are operated in compliance with the Americans with Disabilities Act. If you need a special accommodation as a result of a disability, please call the Commissioners Office at (970) 879-0108 to assure that we can meet your needs. Please notify us of your request as soon as possible prior to the scheduled event. Routt County uses the Relay Colorado service. Dial 711 or TDD (970) 870-5444. ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS Timothy V. Corrigan Timothy Redmond M. Elizabeth Melton District I District II District III REGULAR MEETING March 9, 2021

If you are joining the meeting for a specific item, please join 10 minutes before the item to ensure you are present for the beginning of them.

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85106670945?pwd=UXZZSGx1Q01Mc0s2cklGVk13Qld5UT09

Password: 522

Or Telephone:

Dial(for higher quality, dial a number based on your current location):

US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Webinar ID: 851 0667 0945

Password: 522

2. APPROVAL OF ACCOUNTS PAYABLE, MANUAL WARRANTS, AND PAYROLL

A. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE VACATION OF EASEMENT FOR DONALDSON LOT; PL-18-144;

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.2.21DOC.PDF

B. APPROVAL OF AND AUTHORIZATION TO SIGN THE IACOVETTO EXEMPTION F2 PLAT AND RELEASE OF AGREEMENT REGARDING DEVELOPMENT OF LAND; Documents:

BCC COMM FORM - PLAT SIGNATURE 3.9.21.PDF

C. APPROVAL OF LETTER TO GOVERNOR POLIS TO REQUEST A CHANGE OF REGIONAL PLANNING DISTRICT; Documents:

REGIONAL PLANNING DISTRICTS LETTER.PDF

D. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE FOR YOUNGS PEAK PRESERVE FINAL SUBDIVISION; PL-20-166.

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.9.21DOC.PDF

4. CONSIDERATION OF ITEMS PULLED FROM THE CONSENT AGENDA

6. 9:40 A.M. EMERGENCY MANAGEMENT David DeMorat, Emergency Operations Director

A. 2021 ROUTT COUNTY WILDLAND FIRE OPERATING PLAN (OP) Consideration for approval and authorization for the Chair to sign the 2021 Routt County Wildland Fire Operating Plan (OP) Documents:

BCC COMMUNICATION FORM - 2021 WLF OPERATING PLAN APPROVAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP - FINAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP SIGNATURE PAGE - FINAL.PDF

7. 10:00 A.M. ADMINISTRATIVE Kendra Alfieri, County Commissioners' and Managers' Office Manager

BCC AGENDA COMMUNICATION FORM 3.9.21 GOVERNANCE READOPTION.PDF GOVERNING PRINCIPALS RESOLUTION AND POLICY 2021.PDF

8. 10:30 A.M. LEGAL Erick Knaus, County Attorney

A. DETOX CENTER FACILITY USE AGREEMENT Consideration for signing of a Facility Use Agreement with Advantage Treatment Centers, Inc. for Use of the Detox Facility Documents:

DETOX CENTER FACILITY USE AGREEMENT.PDF ADVANTAGE AGREEMENT FOR USE OF DETOX CENTER.ROUTT SIGNED 2.25.21.PDF

9. 10:35 A.M. PURCHASING Julie Kennedy, Purchasing Agent

RFP 703 WATER PUMP ON TRAILER APPROVAL BCC AGENDA COMMUNICATION FORM.PDF RFP 703 D2 WATER PUMP ON TRAILER THOMPSON PROPOSAL.PDF

DEPARTMENT OF HUMAN SERVICES TEMPORARY OFFICE SPACE LEASE BCC AGENDA COMMUNICATION FORM.PDF ROUTT COUNTY LEASE 5-1-21.PDF

RFP 705 D2 HOT WATER COMMERICIAL PRESSURE WASHER BCC AGENDA COMMUNICATION FORM.PDF PROPOSAL 227833 HYDROBLASTER 5-5000GOVS-TT425.PDF

10. 11:00 A.M. PLANNING Kristy Winser, Planning Director

A. PL-20-184 VISTA VERDE GUEST RANCH-AMENDMENT TO SUP

Documents:

PL-20-184 VISTA VERDE GUEST RANCH 3-9-21 BCC COMM FORM.PDF

11. 11:30 A.M. MEETING ADJOURNED

Please click the link below to join the webinar:

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Dial(for higher quality, dial a number based on your current location):

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Webinar ID: 851 0667 0945

Password: 522

If you are joining the meeting for a specific item, please join 10 minutes before the item to ensure you are present for the beginning of them.

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85106670945?pwd=UXZZSGx1Q01Mc0s2cklGVk13Qld5UT09

Password: 522

Or Telephone:

Dial(for higher quality, dial a number based on your current location):

US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Webinar ID: 851 0667 0945

Password: 522

2. APPROVAL OF ACCOUNTS PAYABLE, MANUAL WARRANTS, AND PAYROLL

A. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE VACATION OF EASEMENT FOR DONALDSON LOT; PL-18-144;

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.2.21DOC.PDF

B. APPROVAL OF AND AUTHORIZATION TO SIGN THE IACOVETTO EXEMPTION F2 PLAT AND RELEASE OF AGREEMENT REGARDING DEVELOPMENT OF LAND; Documents:

BCC COMM FORM - PLAT SIGNATURE 3.9.21.PDF

C. APPROVAL OF LETTER TO GOVERNOR POLIS TO REQUEST A CHANGE OF REGIONAL PLANNING DISTRICT; Documents:

REGIONAL PLANNING DISTRICTS LETTER.PDF

D. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE FOR YOUNGS PEAK PRESERVE FINAL SUBDIVISION; PL-20-166.

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.9.21DOC.PDF

4. CONSIDERATION OF ITEMS PULLED FROM THE CONSENT AGENDA

6. 9:40 A.M. EMERGENCY MANAGEMENT David DeMorat, Emergency Operations Director

A. 2021 ROUTT COUNTY WILDLAND FIRE OPERATING PLAN (OP) Consideration for approval and authorization for the Chair to sign the 2021 Routt County Wildland Fire Operating Plan (OP) Documents:

BCC COMMUNICATION FORM - 2021 WLF OPERATING PLAN APPROVAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP - FINAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP SIGNATURE PAGE - FINAL.PDF

7. 10:00 A.M. ADMINISTRATIVE Kendra Alfieri, County Commissioners' and Managers' Office Manager

BCC AGENDA COMMUNICATION FORM 3.9.21 GOVERNANCE READOPTION.PDF GOVERNING PRINCIPALS RESOLUTION AND POLICY 2021.PDF

8. 10:30 A.M. LEGAL Erick Knaus, County Attorney

A. DETOX CENTER FACILITY USE AGREEMENT Consideration for signing of a Facility Use Agreement with Advantage Treatment Centers, Inc. for Use of the Detox Facility Documents:

DETOX CENTER FACILITY USE AGREEMENT.PDF ADVANTAGE AGREEMENT FOR USE OF DETOX CENTER.ROUTT SIGNED 2.25.21.PDF

9. 10:35 A.M. PURCHASING Julie Kennedy, Purchasing Agent

RFP 703 WATER PUMP ON TRAILER APPROVAL BCC AGENDA COMMUNICATION FORM.PDF RFP 703 D2 WATER PUMP ON TRAILER THOMPSON PROPOSAL.PDF

DEPARTMENT OF HUMAN SERVICES TEMPORARY OFFICE SPACE LEASE BCC AGENDA COMMUNICATION FORM.PDF ROUTT COUNTY LEASE 5-1-21.PDF

RFP 705 D2 HOT WATER COMMERICIAL PRESSURE WASHER BCC AGENDA COMMUNICATION FORM.PDF PROPOSAL 227833 HYDROBLASTER 5-5000GOVS-TT425.PDF

10. 11:00 A.M. PLANNING Kristy Winser, Planning Director

A. PL-20-184 VISTA VERDE GUEST RANCH-AMENDMENT TO SUP

Documents:

PL-20-184 VISTA VERDE GUEST RANCH 3-9-21 BCC COMM FORM.PDF

11. 11:30 A.M. MEETING ADJOURNED

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85106670945? pwd=UXZZSGx1Q01Mc0s2cklGVk13Qld5UT09

Password: 522

Or Telephone:

Dial(for higher quality, dial a number based on your current location):

US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099

Webinar ID: 851 0667 0945

Password: 522

If you are joining the meeting for a specific item, please join 10 minutes before the item to ensure you are present for the beginning of them.

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85106670945?pwd=UXZZSGx1Q01Mc0s2cklGVk13Qld5UT09

Password: 522

Or Telephone:

Dial(for higher quality, dial a number based on your current location):

US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Webinar ID: 851 0667 0945

Password: 522

2. APPROVAL OF ACCOUNTS PAYABLE, MANUAL WARRANTS, AND PAYROLL

A. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE VACATION OF EASEMENT FOR DONALDSON LOT; PL-18-144;

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.2.21DOC.PDF

B. APPROVAL OF AND AUTHORIZATION TO SIGN THE IACOVETTO EXEMPTION F2 PLAT AND RELEASE OF AGREEMENT REGARDING DEVELOPMENT OF LAND; Documents:

BCC COMM FORM - PLAT SIGNATURE 3.9.21.PDF

C. APPROVAL OF LETTER TO GOVERNOR POLIS TO REQUEST A CHANGE OF REGIONAL PLANNING DISTRICT; Documents:

REGIONAL PLANNING DISTRICTS LETTER.PDF

D. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE FOR YOUNGS PEAK PRESERVE FINAL SUBDIVISION; PL-20-166.

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.9.21DOC.PDF

4. CONSIDERATION OF ITEMS PULLED FROM THE CONSENT AGENDA

6. 9:40 A.M. EMERGENCY MANAGEMENT David DeMorat, Emergency Operations Director

A. 2021 ROUTT COUNTY WILDLAND FIRE OPERATING PLAN (OP) Consideration for approval and authorization for the Chair to sign the 2021 Routt County Wildland Fire Operating Plan (OP) Documents:

BCC COMMUNICATION FORM - 2021 WLF OPERATING PLAN APPROVAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP - FINAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP SIGNATURE PAGE - FINAL.PDF

7. 10:00 A.M. ADMINISTRATIVE Kendra Alfieri, County Commissioners' and Managers' Office Manager

BCC AGENDA COMMUNICATION FORM 3.9.21 GOVERNANCE READOPTION.PDF GOVERNING PRINCIPALS RESOLUTION AND POLICY 2021.PDF

8. 10:30 A.M. LEGAL Erick Knaus, County Attorney

A. DETOX CENTER FACILITY USE AGREEMENT Consideration for signing of a Facility Use Agreement with Advantage Treatment Centers, Inc. for Use of the Detox Facility Documents:

DETOX CENTER FACILITY USE AGREEMENT.PDF ADVANTAGE AGREEMENT FOR USE OF DETOX CENTER.ROUTT SIGNED 2.25.21.PDF

9. 10:35 A.M. PURCHASING Julie Kennedy, Purchasing Agent

RFP 703 WATER PUMP ON TRAILER APPROVAL BCC AGENDA COMMUNICATION FORM.PDF RFP 703 D2 WATER PUMP ON TRAILER THOMPSON PROPOSAL.PDF

DEPARTMENT OF HUMAN SERVICES TEMPORARY OFFICE SPACE LEASE BCC AGENDA COMMUNICATION FORM.PDF ROUTT COUNTY LEASE 5-1-21.PDF

RFP 705 D2 HOT WATER COMMERICIAL PRESSURE WASHER BCC AGENDA COMMUNICATION FORM.PDF PROPOSAL 227833 HYDROBLASTER 5-5000GOVS-TT425.PDF

10. 11:00 A.M. PLANNING Kristy Winser, Planning Director

A. PL-20-184 VISTA VERDE GUEST RANCH-AMENDMENT TO SUP

Documents:

PL-20-184 VISTA VERDE GUEST RANCH 3-9-21 BCC COMM FORM.PDF

11. 11:30 A.M. MEETING ADJOURNED

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85106670945? pwd=UXZZSGx1Q01Mc0s2cklGVk13Qld5UT09

Password: 522

Or Telephone:

Dial(for higher quality, dial a number based on your current location):

US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099

Webinar ID: 851 0667 0945

Password: 522

If you are joining the meeting for a specific item, please join 10 minutes before the item to ensure you are present for the beginning of them.

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85106670945?pwd=UXZZSGx1Q01Mc0s2cklGVk13Qld5UT09

Password: 522

Or Telephone:

Dial(for higher quality, dial a number based on your current location):

US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Webinar ID: 851 0667 0945

Password: 522

2. APPROVAL OF ACCOUNTS PAYABLE, MANUAL WARRANTS, AND PAYROLL

A. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE VACATION OF EASEMENT FOR DONALDSON LOT; PL-18-144;

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.2.21DOC.PDF

B. APPROVAL OF AND AUTHORIZATION TO SIGN THE IACOVETTO EXEMPTION F2 PLAT AND RELEASE OF AGREEMENT REGARDING DEVELOPMENT OF LAND; Documents:

BCC COMM FORM - PLAT SIGNATURE 3.9.21.PDF

C. APPROVAL OF LETTER TO GOVERNOR POLIS TO REQUEST A CHANGE OF REGIONAL PLANNING DISTRICT; Documents:

REGIONAL PLANNING DISTRICTS LETTER.PDF

D. APPROVAL OF AND AUTHORIZATION FOR THE CHAIR TO SIGN THE FINAL PLAT AND RESOLUTION FOR A CHANGE OF ZONE FOR YOUNGS PEAK PRESERVE FINAL SUBDIVISION; PL-20-166.

Documents:

BCC COMMUNICATION FORM - PLAT SIGNATURE CONSENT AGENDA 3.9.21DOC.PDF

4. CONSIDERATION OF ITEMS PULLED FROM THE CONSENT AGENDA

6. 9:40 A.M. EMERGENCY MANAGEMENT David DeMorat, Emergency Operations Director

A. 2021 ROUTT COUNTY WILDLAND FIRE OPERATING PLAN (OP) Consideration for approval and authorization for the Chair to sign the 2021 Routt County Wildland Fire Operating Plan (OP) Documents:

BCC COMMUNICATION FORM - 2021 WLF OPERATING PLAN APPROVAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP - FINAL.PDF 2021 ROUTT COUNTY WILDLAND FIRE OP SIGNATURE PAGE - FINAL.PDF

7. 10:00 A.M. ADMINISTRATIVE Kendra Alfieri, County Commissioners' and Managers' Office Manager

BCC AGENDA COMMUNICATION FORM 3.9.21 GOVERNANCE READOPTION.PDF GOVERNING PRINCIPALS RESOLUTION AND POLICY 2021.PDF

8. 10:30 A.M. LEGAL Erick Knaus, County Attorney

A. DETOX CENTER FACILITY USE AGREEMENT Consideration for signing of a Facility Use Agreement with Advantage Treatment Centers, Inc. for Use of the Detox Facility Documents:

DETOX CENTER FACILITY USE AGREEMENT.PDF ADVANTAGE AGREEMENT FOR USE OF DETOX CENTER.ROUTT SIGNED 2.25.21.PDF

9. 10:35 A.M. PURCHASING Julie Kennedy, Purchasing Agent

RFP 703 WATER PUMP ON TRAILER APPROVAL BCC AGENDA COMMUNICATION FORM.PDF RFP 703 D2 WATER PUMP ON TRAILER THOMPSON PROPOSAL.PDF

DEPARTMENT OF HUMAN SERVICES TEMPORARY OFFICE SPACE LEASE BCC AGENDA COMMUNICATION FORM.PDF ROUTT COUNTY LEASE 5-1-21.PDF

RFP 705 D2 HOT WATER COMMERICIAL PRESSURE WASHER BCC AGENDA COMMUNICATION FORM.PDF PROPOSAL 227833 HYDROBLASTER 5-5000GOVS-TT425.PDF

10. 11:00 A.M. PLANNING Kristy Winser, Planning Director

A. PL-20-184 VISTA VERDE GUEST RANCH-AMENDMENT TO SUP

Documents:

PL-20-184 VISTA VERDE GUEST RANCH 3-9-21 BCC COMM FORM.PDF

11. 11:30 A.M. MEETING ADJOURNED

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85106670945? pwd=UXZZSGx1Q01Mc0s2cklGVk13Qld5UT09

Password: 522

Or Telephone:

Dial(for higher quality, dial a number based on your current location):

US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099

Webinar ID: 851 0667 0945

Password: 522

ITEM DATE: March 9, 2021 ITEM TIME: 9:30am

FROM: Kristy Winser, Planning TODAY’S DATE: March 2, 2021 AGENDA TITLE: Donaldson Lot Consolidation extension request ; PL-18-144 CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM  DIRECTION  INFORMATION I. DESCRIBE THE REQUEST OR ISSUE: Authorize the Chair to sign the final plat and resolutions for a change of zone and vacation of Easements.

II. RECOMMENDED ACTION (motion): Authorize the Chair to sign the final plat and resolutions for a change of zone and vacation of Easements.

III. DESCRIBE FISCAL IMPACTS (VARIATION TO BUDGET): PROPOSED REVENUE (if applicable): $ CURRENT BUDGETED AMOUNT: $ PROPOSED EXPENDITURE: $ FUNDING SOURCE: SUPPLEMENTAL BUDGET NEEDED: YES  NO  Explanation:

IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM):

Page | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

V. BACKGROUND INFORMATION: The application for a lot consolidation, vacation of easements, and rezone from Low Density Residential to Mountain Residential Estates was reviewed and approved by the BCC on August 28th, 2018. The project was known formerly as the Calistro Lot Consolidation and located in the Overland Subdivision in Stagecoach. There were two extensions approved necessary to address title issues. This application, plat and resolutions has been reviewed by the County Attorney and is ready for signatures and be recorded.

VI. LEGAL ISSUES: NA

VII. CONFLICTS OR ENVIRONMENTAL ISSUES: NA

VIII. SUMMARY AND OTHER OPTIONS:

IX. LIST OF ATTACHMENTS:

Hard Copies submitted. • Mylar Plat • Resolutions for Change of Zone, • Resolution for Vacation of Easements.

Page | 2

STATE OF COLORADO ) RESOLUTION #2021-P-______)ss. COUNTY OF ROUTT )

Zoning Amendment Low Density Residential (LDR) to Mountain Residential Estates (MRE) Donaldson Subdivision Planning Activity No. PL-18-144

Recitals

A. Stephen Donaldson (“Petitioner”) is the owner of a tract of land described as Lots 117,118,119, & 120 Overland Subdivision at Stagecoach and replatted as Donaldson Subdivision (the “Land”); B The Board of County Commissioners for the County of Routt, State of Colorado, (the “Board”) has duly received a petition concerning the Land from the Petitioner for a change of zoning on the Land to Mountain Residential Estates from the present Low Density Residential zone district; C. All necessary data has been submitted and all required fees have been paid on behalf of the Petitioner; D. The Routt County Planning Commission reviewed the petition on August 2, 2018, and submitted an advisory report to the Board recommending approval of the petition subject to conditions; E. The Board held a public hearing on the matter on August 28, 2018, notice of said hearing having been advertised in the Steamboat Pilot, a local newspaper of general circulation; F. Input was taken from the Petitioner and Planning Staff, and Planning Commission’s recommendation was considered; G. Public input was offered from members of the audience; H. Commissioner Monger moved to approve the zone change from Low Density Residential to Mountain Residential Estates with the findings of fact that the proposal, with the following conditions, meets the applicable guidelines of the Routt

Page 2 of 3 Donaldson Subdivision Zone Change Resolution Planning Activity No. PL-18-144

County Master Plan and the Stagecoach Community Plan and is in compliance with the provisions of Sections 8 of the Routt County Zoning Regulations. I. This approval was given subject to the following conditions: 1. The change of zone from Low Density Residential (LDR) to Mountain Residential Estates (MRE) shall become effective upon signing of a resolution amending the Official Zoning Map by the Board of County Commissioners, said resolution to be recorded in the Routt County Clerk and Recorders Office. 2. The zone change is contingent upon a Final Plat being recorded. J. Commissioner Corrigan seconded; the motion carried 3-0. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Routt County, Colorado, that: 1. Lots 117, 118, 119, & 120 Overland Subdivision at Stagecoach replatted as Donaldson Subdivision as recorded in the books and records of the Routt County Clerk and Recorder at Reception No. ______is hereby rezoned from Low Density Residential to Mountain Residential Estates. The Routt County Zoning Map is hereby amended to reflect such rezoning. 2. This approval is based upon the record presented at the public hearing and the findings made by the Routt County Planning Commission and Board of County Commissioners that the conditions as set forth in Routt County Zoning Regulations, the Stagecoach Community Plan, and Routt County Master Plan have been shown to conclusively exist.

ADOPTED AND EFFECTIVE THIS _____ DAY OF ______, 2021, BY THE BOARD OF COUNTY COMMISSIONERS OF ROUTT COUNTY, STATE OF COLORADO.

ATTEST: BY THE BOARD OF COUNTY COMMISSIONERS

______Kim Bonner, County Clerk Timothy V. Corrigan, Chair

Page 3 of 3 Donaldson Subdivision Zone Change Resolution Planning Activity No. PL-18-144

RESOLUTION VOTE: Timothy V. Corrigan: Yes No Abstain Absent Timothy Redmond: Yes No Abstain Absent M. Elizabeth Melton: Yes No Abstain Absent

STATE OF COLORADO ) RESOLUTION #2021-P- ) ss. COUNTY OF ROUTT )

Vacation of Utility Easement Stephen Donaldson Planning Activity No. PL-18-144

Recitals

A. The Board of County Commissioners for the County of Routt, State of Colorado, hereinafter referred to as the "Board", has duly received a petition from Stephen Donaldson (“Petitioner”) for vacation of the utility easement located on Lots 117, 118, 119, & 120 Overland at Stagecoach; B. All necessary data has been submitted and all required fees have been paid on behalf of the Petitioner; C. The Routt County Planning Commission reviewed the petition on August 2, 2018, and submitted an advisory report to the Board, prior to the public hearing, recommending approval with conditions; D. The Board held a public hearing on the matter on August 28, 2018, notice of said hearing having been advertised in the Steamboat Pilot, a local newspaper of general circulation; E. Input was taken from Routt County Planning Staff, and Planning Commission's recommendation was considered; F. Public input was received from members of the audience; G. Commissioner Monger moved to approve the vacation of the utility easements with the following findings of fact: 1. The proposal with the following conditions complies with the applicable guidelines of the Routt County Master Plan and Stagecoach Community Plan and is in compliance with Sections 4, 5, and 6 of the Routt County Zoning Regulations and Sections 3 and 4 of the Routt County Subdivision Regulations.

H. This approval was given subject to the following conditions: Page 2 of 2 Donald Subdivision Easement Vacation Resolution Planning Activity No. PL-18-144

1. A resolution vacating the utility and drainage easements shall be recorded concurrently with the Final Plat. 2. Any new utility and drainage easements shall be shown and dedicated on the final plat.

I. Commissioner Monger’s motion was duly seconded by Commissioner Corrigan, and passed by a 3-0 vote of the Board. This resolution of approval is based upon the record presented at the public hearing and the findings made by the Routt County Planning Commission and Board of County Commissioners; and J. All necessary legal descriptions, easements, and agreements have been prepared in satisfaction of the conditions of this utility easement vacation. NOW THEREFORE BE IT RESOLVED, that 1. That utility easement described as (Legal Description)

[as such are attached hereto as Exhibit A (the "Vacated Right-of-Way"), (cross reference any plat filed concurrently] are hereby vacated.

ADOPTED AND EFFECTIVE THIS ___ DAY OF ______, 2021, BY THE BOARD OF COUNTY COMMISSIONERS OF ROUTT COUNTY, STATE OF COLORADO.

ATTEST: BY THE BOARD OF COUNTY COMMISSIONERS

Kim Bonner, County Clerk Timothy V. Corrigan, Chair

RESOLUTION VOTE: Timothy V. Corrigan: Yes No Abstain Absent Timothy Redmond: Yes No Abstain Absent M. Elizabeth Melton: Yes No Abstain Absent

ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: 3/9/21 ITEM TIME:

FROM: Alan Goldich TODAY’S DATE: 3/2/21 AGENDA TITLE: Christiansen Plat Note Removal; PL-20-150 CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM  DIRECTION  INFORMATION I. DESCRIBE THE REQUEST OR ISSUE: Authorize the Chair to sign the final plat and Release of Agreement Regarding Development of Land following final approval of the County Attorney.

II. RECOMMENDED ACTION (motion): Authorize the Chair to sign the final plat and Release of Agreement Regarding Development of Land following final approval of the County Attorney.

IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM):

Page | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

V. BACKGROUND INFORMATION: This application was approved by the Board on September 24, 2020. The final plat and Release of Agreement Regarding Development of Land is currently being reviewed by the Attorneys. If the signature is authorized, the final plat will not be presented for signature until all the required changes have been made and other signatures have been obtained.

VI. LEGAL ISSUES:

VII. CONFLICTS OR ENVIRONMENTAL ISSUES:

VIII. SUMMARY AND OTHER OPTIONS:

IX. LIST OF ATTACHMENTS:

• Release of Agreement Regarding Development of Land • Draft Plat

Page | 2 RELEASE OF AGREEMENT REGARDING DEVELOMENT OF LAND

This Release of Agreement Regarding Development of Land (“Release”) dated as of ______, 20__, is made by the Routt County, Colorado acting by and through its Board of County Commissioners (“Board”) for the benefit of Beau Thomas Christiansen and Kassidy Nicole Christiansen (“Landowner”).

Recitals

A. County and Landowner are the parties to an Agreement Regarding Development of Land (“Agreement”) dated as of July 27, 1993 and recorded in the official records of the Routt County Clerk and Recorder at Book 687 Page 777, Reception No. 425524, and a correction dated as of July 19, 1993, recorded at Book 687 Page 2077, Reception No. 426035.

B. The Agreement restricts the development of the real property described as Parcels 1 and 2, Iacovetto Exemption, as set forth on the plat recorded at Reception No. 425523, File No. 11828 (the “Land”).

C. On the Iacovetto Exemption Plat, the Land is shown as Parcel 1 and Parcel 2. At the time this plat was recorded, the landowner’s survey stated that Parcel 1 and Parcel 2 could not be shown as one parcel because they were separated by County Road 14.

D. The Landowner has made a written request, under Planning application number PL-20-150, that certain restrictions placed on the Iacovetto Exemption Plat be removed.

E. On September 24, 2020 the Board approved the Landowner’s request to remove certain restrictions from the Iacovetto Exemption Plat.

F. Condition of Approval #1 states that a new plat shall be recorded.

G. Condition of Approval #2 requires that Parcel 1 and Parcel 2 be shown as one parcel.

H. The definition of “contiguous” in the Routt County Zoning Regulations states, “Land is contiguous only when under single ownership and is all or part of a lot or parcel identified as a single parcel for the purposes of ad valorem real property taxation or, if it is more than a single parcel for the purposes of ad valorem real property taxation, the tax parcels have common boundaries so that all of the property can be described by a single, continuous metes and bounds description. Any discontinuity in such a description caused by a dedicated public road right-of-way, railroad, utility corridor, or a private road under separate ownership, shall be

1 disregarded for the purposes of determining if the land is Contiguous.”

I. Pursuant to the definition of contiguous in the Routt County Zoning Regulations, Parcel 1 and Parcel 2 are now shown as Lot 1 on the Iacovetto Exemption Filing No. 2 plat recorded at reception number ______.

J. Since Parcel 1 and Parcel 2 are shown as one lot on the new plat, there is no longer a need for the Agreement.

K. The Board finds that there is no further purpose for the Agreement and that the release of the Land from the Agreement will not cause harm to the health, safety , or welfare of the residents of Routt County.

Terms and Conditions

1. The Land is hereby released from the provisions of the Agreement and the Agreement is hereby terminated, including but not limited to any provisions purporting to create a conservation easement.

2. This Release shall be recorded in the official records of the Routt County Clerk and Recorder.

Signatures on following page

LANDOWNER

______Beau Thomas Christiansen

______Kassidy Nicole Christiansen

STATE OF COLORADO ) )ss. COUNTY OF ROUTT )

The foregoing Release of Agreement Regarding Development of Land was acknowledged before me this ____ day of ______, 20__, by Beau Thomas Christiansen and Kassidy Nicole Christiansen.

Witness my hand and seal. My Commission expires: ______Notary Public

ROUTT COUNTY, COLORADO

By: ______Timothy V. Corrigan, Chair

ATTEST:

______Kim Bonner Routt County Clerk and Recorder

3 NORTH SECTION 17, TOWNSHIP 5 NORTH, RANGE 84 WEST OF THE IACOVETTO EXEMPTION FILING NO. 2 LOCATED IN THE SE A REPLAT OF PARCELS 1 AND 2, 6TH P.M., ROUTT COUNTY, COLORADO IACOVETTO EXEMPTION 4 1

NE 4 1 SECTION 18 AND SW 4 1 NW 4 1 , 40' REVIEW BY: DESIGN BY: DRAWN BY: WNM JOB #: 1760-013 DATE: 3-1-2021 Steamboat Springs, CO 80487 SHEET # DRAWING: No. DATE REVISIONS INT 440 S. Lincoln Ave, Suite 4A GRAPHIC SCALE SHOULD BE UTILIZED. IF THIS DRAWING IS PRESENTED IN A FORMAT OTHER THAN 24" X 36", THE Contour Interval = 2 ft www.fourpointsse.com Horizontal Scale P.O. Box 775966 REPLAT OF PARCELS 1 AND 2 (970)-871-6772 1" = 1

0 IACOVETTO EXEMPTION

FINAL PLAT 40' 20' 40' 522 Lincoln Avenue, Suite #30 Steamboat Springs, CO 80487 970-879-0108

Timothy V. Corrigan Tim Redmond M. Elizabeth Melton District I District II District III

February 23, 2021

Dear Governor Polis,

We would like to take this opportunity to formally request that Routt County be allowed to change Regional Planning Districts at its very earliest opportunity. We ask that the Governor take action via Executive order to allow Routt County to re-establish its membership with the Northwest Colorado Council of Governments (NWCCOG – Region 12) and discontinue its current affiliation with the Association of Governments for Northwest Colorado (AGNC – Region 11).

As Commissioners, it has become apparent to us that Routt County and its citizens would be better served by an association with a regional planning entity whose members align with our current and future economic and social programing and policy needs in the public and private sectors. As Routt County transitions away from our base-industry sector of coal-fired power generation which brought capital into our county for generations, we now seek to diversify our economy by embracing other base-industry sectors that will smooth our transition and avoid economic decline. The emerging tourism and hospitality industry, value-added agriculture industry, creative industries, location neutral workers, and outdoor gear industry, among others, are all base industries that will open new and diverse capital flows into our county helping backfill looming losses from coal transition. Looking ahead, our emerging issues such as attainable housing, childcare, broadband, transportation, climate change, social services, public lands, and air service are clearly also the priorities for NWCCOG and its members. As we chart the future growth for our community and our citizens, we believe it is prudent to affiliate with jurisdictions that share similar challenges, and are proactively finding solutions to better serve its jurisdiction.

We appreciate your attention to this important request and would be pleased to respond to questions or provide additional information.

Sincerely,

ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS

Tim Corrigan, Chair Beth Melton Tim Redmond ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: March 9, 2021 ITEM TIME: 9:30am

FROM: Kristy Winser, Planning TODAY’S DATE: March 2, 2021 AGENDA TITLE: Youngs Peak Preserve Final Subdivision; PL-20-166 CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM  DIRECTION  INFORMATION I. DESCRIBE THE REQUEST OR ISSUE: Authorize the Chair to sign the final plat and resolution for a change of zone.

II. RECOMMENDED ACTION (motion): Authorize the Chair to sign the final plat and resolution for a change of zone.

IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM):

Page | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

V. BACKGROUND INFORMATION: The final subdivision for an 8-lot subdivision was administratively approved by the Planning Director on October 26, 2020. Details of the history and approvals can be reviewed in the attached staff report. The application, Plat, associated documents and resolution have been reviewed by the County Attorney and are ready for signature. The Plat will be recorded with: • Zone Change Resolution • Protective Covenants • Wildlife Mitigation Plan • Deed for Open Space • Parcel Agreement with Morrison Creek Water and Sanitation District

VI. LEGAL ISSUES: NA

VII. CONFLICTS OR ENVIRONMENTAL ISSUES: NA

VIII. SUMMARY AND OTHER OPTIONS: Hard copies of the following documents are provided to your office: • Mylar Plat • Resolutions for Change of Zone, • Resolution for Vacation of Easements. IX. LIST OF ATTACHMENTS:

• Staff Report • Draft Resolutions

Page | 2

STATE OF COLORADO ) RESOLUTION #2021-P- )ss. COUNTY OF ROUTT )

Zoning Amendment High Density Residential (HDR) to Mountain Residential Estates (MRE) Planning Activity No. PL-16-66

Recitals

A. Young’s Peak Preserve, LLC (“Petitioner”) is the owner of a tract of land described in Exhibit A attached hereto (the “Land”); B The Board of County Commissioners for the County of Routt, State of Colorado, (the “Board”) has duly received a petition concerning the Land from the Petitioner for a change of zoning on the Land to Mountain Residential Estate from the present High Density Residential zone district; C. All necessary data has been submitted and all required fees have been paid on behalf of the Petitioner; D. The Routt County Planning Commission reviewed the petition on May 16, 2019 and submitted an advisory report to the Board recommending approval of the petition subject to conditions; E. The Board held a public hearing on the matter on May 28, 2019 notice of said hearing having been advertised in the Steamboat Pilot, a local newspaper of general circulation; F. Input was taken from the Petitioner and Planning Staff, and Planning Commission’s recommendation was considered; G. Public input was offered from members of the audience; H. Commissioner Monger moved to approve the zone change from High Density Residential (HDR) to Mountain Residential Estates (MRE) with the following findings of fact: 1. The proposal, with the following condition, meets the applicable guidelines of the Routt County Master Plan and the Stagecoach Community Plan and is in compliance with the provisions of Section 8 of the Routt County Zoning Regulations. 2. This approval was given subject to the following conditions: 1. The change of zone from High Density Residential (HDR) to Mountain Residential Estates (MRE) shall become effective upon signing of a resolution amending the Official Zoning Map by the Board of County Commissioners. Said resolution shall be recorded concurrently with the final plat. 2. This approval is contingent upon the recordation of the associated Final Plat. J. Commissioner Corrigan seconded; the motion carried 2-0. K. The Young’s Peak Preserve Subdivision plat is recorded at Reception No. ______in the official records of the Routt County Clerk and Recorder. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Routt County, Colorado, that: 1. The Land, replatted as the Young’s Peak Preserve Subdivision as recorded in the books and records of the Routt County Clerk and Recorder at Reception No. ______is hereby rezoned from High Density Residential to Mountain Residential Esates. The Routt County Zoning Map is hereby amended to reflect such rezoning. 2. This approval is based upon the record presented at the public hearing and the findings made by the Routt County Planning Commission and Board of County Commissioners that the conditions as set forth in Routt County Zoning Regulations, the Steamboat Springs Area Community Plan, and Routt County Master Plan have been shown to conclusively exist.

ADOPTED AND EFFECTIVE THIS _____ DAY OF ______, 2021, BY THE BOARD OF COUNTY COMMISSIONERS OF ROUTT COUNTY, STATE OF COLORADO. ATTEST: BY THE BOARD OF COUNTY COMMISSIONERS

______Kim Bonner, County Clerk Timothy V. Corrigan, Chair

RESOLUTION VOTE: Timothy V. Corrigan: Yes No Abstain Absent Timothy Redmond: Yes No Abstain Absent Beth Melton: Yes No Abstain Absent

Exhibit A

A PARCEL OF LAND LOCATED IN LOT 2, PIELSTICK-FRIESELL EXEMPTION, ACCORDING TO THE PLAT THEREOF RECORDED JANUARY 25, 1993 AT RECEPTION NO. 419936 AT FILE NO. 11718, AND IN THE NW 1/4 OF SECTION 15, TOWNSHIP 6 NORTH, RANGE 84 WEST OF THE 6TH PRINCIPAL MERIDIAN, ROUTT COUNTY, COLORADO, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE NW CORNER OF LOT 2; THENCE S 02°21'53" W 262.83 FEET ALONG THE WEST LINE OF SAID LOT 2; THENCE N 87°38'07" W 60.17 FEET ALONG A NORTH LINE OF SAID LOT 2; THENCE S 04°22'37" E 131.09 FEET ALONG A WEST LINE OF SAID LOT 2; THENCE S 10°05'07" E 267.46 FEET ALONG A WEST LINE OF SAID LOT 2 TO A POINT ON A CURVE FROM WHICH THE RADIUS POINT BEARS S 10°17'22" W 746.20 FEET. SAID POINT ON THE SOUTH LINE OF SAID LOT 2; THENCE ALONG SAID SOUTH LINE AND ALONG SAID CURVE TO THE RIGHT A DISTANCE OF 247.07 FEET, WITH A CENTRAL ANGLE OF 18°58'16", AND WHOSE CHORD BEARS S 70°13'30" E 245.95 FEET; THENCE S 60°44'22" E 105.76 FEET ALONG SAID SOUTH LINE TO THE SE CORNER OF SAID LOT 2; THENCE N 01°58'40" E 775.64 FEET ALONG THE EAST LINE OF SAID LOT 2 TO THE NE CORNER OF SAID LOT 2; THENCE N 87°38'07" W 336.63 FEET ALONG THE NORTH LINE OF SAID LOT 2 TO THE POINT OF BEGINNING,

COUNTY OF ROUTT, STATE OF COLORADO.

Page 1 of 17 Page 2 of 17 Page 3 of 17 Page 4 of 17 Page 5 of 17 Page 6 of 17 Page 7 of 17 Page 8 of 17

M EM O R A N D U M

To: Kristy Wisner From: Tom Braun CC: Mike Roach Date: August 21, 2020 RE: Young’s Peak Preserves/Final Plat application

The information below has been provided for the Final Plat application for Young’s Peak Preserves:

• Application form and fee • Updated title report • Final Plat • Declaration of Covenants, Conditions, Restrictions and Easements for Youngs Peak Preserves • Wildlife Mitigation Plan • New parcel agreement with Morrison Creek Water and Sanitation District • Other supplemental information (road report, estimate of costs to construct trail)

Summary of Final Plat requirements and considerations Below is additional information on material provided with this application.

Public Improvements/Subdivision Improvements Agreement Public improvements associated with Young’s Peak include a common road, drainage improvements, electric service, and a section of trail to be made available for public use. A summary of these improvements is provided below.

Electric service has been provided to all lots.

The common road and associated drainage improvements has been constructed. A shared driveway to lots 7 and 8 has also been constructed, short of one final layer of road base. This overlay will be completed in the coming weeks. Representatives from Routt County Road and Bridge have visited the site to observe road construction. Jeff Lake, consulting civil engineer on the project has inspected the road and provided his observations (provided under separate cover).

The public trail has been constructed (see below for more information on this trail).

Based on the level of completeness of these improvements, design drawings (beyond those submitted during preliminary plan review) have not been provided. If necessary, the applicant is happy to host a site tour with County staff to review these improvements.

Gateway Building ∙ 12 Vail Road ∙ Suite 600 ∙ Vail, Colorado ∙ 81657 970-926-7575 ∙ www.braunassociates.com

Page 9 of 17

Based on public improvements being complete, there would be no reason for a Subdivision Improvement Agreement.

Wildlife Mitigation Plan A draft wildlife mitigation plan was presented during the preliminary plan process. Since that time the plan has been refined based on coordination with Colorado Parks and Wildlife (CPW). A final draft has been prepared that CPW has verbally agreed to. This draft has been provided with this application. Efforts are ongoing to coordinate with CPW to execute this agreement.

CCR’s Draft CCR’s have been provided with this application. While this document may undergo some additional refinement, the draft that has been submitted provides a clear indication of how the project will be managed. Note that applicable obligations defined during the preliminary plan process are reflected in the CCR’s (brush hogging of common roads, requirement for wildfire mitigation, reference to the wildlife management plan).

Land for Public Purposes During Sketch Plan review the BOCC indicated their preference for cash in lieu of a land donation in order to address Land for Public Purposes. During Preliminary Plan the applicant proposed a land donation in the form of a public trail easement and the construction of a trail segment on Young’s Peak. The BOCC was open to this idea.

The proposed final plat includes a 30’ recreational trail easement along a portion of the western side of the project. This easement is approximately 1,660 feet in length and is approximately 49,800 square feet, or 1.14 acres in size.

The applicant has constructed approximately 1,200 lineal feet of trail within the easement area. The trail is approximately 4’ wide and is constructed with gravel/crusher-fines. Due to terrain, steps have been used to maintain a walkable grade. The trail allows for connection with an existing trail in the Neighborhoods at Youngs Peak Park.

The total cost for this trail was $16,734. Costs included use of a bobcat, a trail building crew, materials (gravel, timbers) and some logging and hauling. A break down of costs has been provided.

It is the applicant’s intention that this easement and trail satisfy obligations related to Land for Public Purposes.

Photos on the following page depict the trail that has been constructed.

Page 10 of 17

Page 11 of 17

Preliminary Plan/BOCC Conditions of Approval The general and specific conditions listed below were included in the BOCC approval of the Preliminary Plan application.

General Conditions: 1. This Preliminary Subdivision Plan approval is contingent upon submittal of a complete application for a Final Subdivision Plan within twelve (12) months. Extensions of up to one (1) year may be approved administratively. Response The application is in compliance with this provision.

2. Prior to recordation, the applicant shall submit an electronic copy of the approved plat to the County Planning Department in a .DWG format or other format acceptable to the GIS Department. Response An electronic copy of the plat will be provided following approval and prior to recording.

3. The approval shall not be issued until all fees have been paid in full. Response Payment of application and other applicable fees will be coordinated by the applicant.

4. All property taxes must be paid prior to the recording of the plat. Response All property taxes are paid.

5. The Final Plat shall include the following notes: a. Routt County is not responsible for maintaining or improving subdivision roads. The roads shown hereon have not been dedicated nor accepted by the County. b. The suitability of these lots for an individual septic disposal system and the availability of permits for individual septic disposal systems have not been established and such shall be a condition of obtaining a building permit for these lots. c. Existing and new accesses shall meet access standards set forth by the Routt County Road and Bridge Department and Fire Prevention Services. d. The availability of water and permits for wells on the lots or parcels hereon shown has not been established. e. Revegetation of disturbed areas shall occur within one growing season with a seed mix that avoids the use of aggressive grasses. See the Colorado State University Extension Office for appropriate grass mixes. f. Routt County (County) and the Oak Creek Fire District shall be held harmless from any injury, damage, or claim that may be made against the County or the District by reason of the County’s or the District’s failure to provide ambulance, fire, rescue or police protection to the property described on this plat, provided that the failure to provide such services is due to inaccessibility of the property by reason of internal roads being impassable. This condition shall not relieve the County or the District of their responsibility to make a bona fide effort to provide emergency services should the need arise.

Page 12 of 17

g. Address signage in conformance with Routt County Road Addressing, Naming, and Signing Policy shall be located at the entrance to the driveway. h. All exterior lighting shall be downcast and opaquely shielded. i. A current soils test showing the sufficient stable nature to support development will be required before obtaining a building permit as referenced in the Colorado Geological Survey letter dated May 23, 2017. Response The notes above are found on sheet 1 of the Final Plat.

6. The Final Plat shall show and appropriately dedicate a minimum of 4 acres for necessary public purposes or developer shall pay a fee-in-lieu in accordance with Section 3.5.2 of the Routt County Subdivision Regulations prior to recordation of the Final Plat. Response See explanation above for how land for public purposes is being addressed.

7. A ‘no build’ zone shall be indicated on the plat to avoid construction of structures, septic fields and roads in areas including, but not limited to 30% or greater slopes. The “no build” zones shall be defined on the plat and approved by the Planning Director before the plat is recorded. Response The Final Plat depicts no-build zones on all lots.

8. The open space parcels and trail easements shall be deeded to the property owners association or the public and such deed(s) shall be concurrently recorded with the Final Plat. Response The 34-acre open space parcel will be dedicated to the HOA concurrent with recordation of the final plat.

9. The Final Plat shall show utility easements along all lot lines and such shall be dedicated appropriately. Response A 15’ drainage and utility easement is provided along all lot lines.

10. Proof of water to serve all lots must be provided with the Final Plat Application. Response Based on staff comments during Preliminary Plan review, it is assumed that previously submitted information regarding water service (individual wells) for each lot is available.

Specific Conditions 11. A new parcel agreement shall be recorded along with the final plat with dedication of easements to the Morrison Creek Water and Sanitation District. Response

Page 13 of 17

A draft of the new parcel agreement with Morrison Creek has been provided. This document was drafted by Tom Sharp, District’s counsel, and will be executed and recorded concurrent with the final plat.

12. The Preliminary Plat could be approved contingent upon the submittal of an individual augmentation plan approved by the Division 6 Water Court, or upon the submittal of a contract with the Upper Yampa Conservancy District to join an approved umbrella augmentation plan. Response Based on staff comments during Preliminary Plan review, it is assumed that previously submitted information regarding water service (individual wells) for each lot is available.

13. Prior to road construction a grading and excavation permit will be required for any earth moving activity that exceeds more than one acre of disturbance or 300 cubic yards of cut or fill. Response A grading permit was acquired prior to road construction being initiated.

14. Local fire department approval is required for final road design. Response Chuck Wisecup of the Oak Creek Fire Protection District has toured the project and “OK” construction of the road and shared driveway. Written confirmation from Chuck regarding his observations has been requested.

15. Utility easements for the subdivision shall be shown on the Final Plat. Response Common road easements are also Utility easements. A 15’ utility and drainage easement is provided along all lot lines. The open space parcel includes an easement to the Morrison Creek Metropolitan District.

16. A wildlife mitigation plan will be finalized with the Colorado Department of Parks and Wildlife as part of the final plat review. Response Refer to discussion above regarding the wildlife mitigation plan.

17. To reduce property loss or damage from wildfire, property owners should be made aware of the 2008 Stagecoach Community Wildfire Protection Plan, the building location guidelines and the vegetation management guidelines for “defensible space” published by the Colorado State Forest Service and included in the C&R’s for the development. Response The CCR’s include a statement that Each Lot is required to submit with their building permit request to Routt County, a Wildfire Mitigation Plan developed in accordance with the Colorado State Forest Service guidelines, and that said plan is implemented and completed prior to Issuance of a Certificate of Occupancy.

Page 14 of 17

18. To reduce property loss or damage from wildfire. Annual brush hogging an additional reasonable distance from the road shoulders along both access roads. Response The CCR’s include a statement that brush hogging along the common access roads will be done annually.

19. Each parcel is required to submit with their building permit request, a Wildfire Mitigation Plan developed in coordination with the Colorado State Forest Service, and that that plan is implemented and completed prior to sign off for a Certificate of Occupancy. Response The CCR’s include a statement that Each Lot is required to submit with their building permit request to Routt County, a Wildfire Mitigation Plan developed in accordance with the Colorado State Forest Service guidelines, and that said plan is implemented and completed prior to Issuance of a Certificate of Occupancy.

20. Any internal lot line fencing shall comply with the recommendations from CPW. Response In accordance with the Wildlife Mitigation Plan, any fencing within the subdivision shall be wildlife-friendly.

Page 15 of 17

SECTION 6, T3N, R84W, 6th P.M., ROUTT COUNTY, COLORADO

A SUBDIVISION LOCATED WITHIN

YOUNG'S PEAK PRESERVE

FINAL SUBDIVISION PLAT SHEET 1 OF 2 Page 16 of 17

SECTION 6, T3N, R84W, 6th P.M., ROUTT COUNTY, COLORADO A SUBDIVISION LOCATED WITHIN D

CURVE # YOUNG'S PEAK PRESERVE D

ARC LENGTH FINAL SUBDIVISION PLAT RADIUS

LINE # SHEET 2 OF CURVE TABLE D DELTA ANGLE LINE TABLE BEARING DISTANCE CHORD BEARING CHORD LENGTH Page 17 of 17 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: March 09, 2021 ITEM TIME: 9:40 a.m.

FROM: Mo DeMorat, Emergency Operations Director TODAY’S DATE: March 1, 2021 AGENDA TITLE: Routt County 2021 Wildland Fire Operating Plan (OP) CHECK ONE THAT APPLIES TO YOUR ITEM:  ACTION ITEM  DIRECTION  INFORMATION

I. DESCRIBE THE REQUEST OR ISSUE: Consideration for approval and authorization for the Chair to sign the Routt County 2021 Wildland Fire Operating Plan (OP)

II. RECOMMENDED ACTION (motion): Approve and authorize the Chair to sign the Routt County 2021 Wildland Fire Operating Plan (OP)

III. DESCRIBE FISCAL IMPACTS (VARIATION TO BUDGET): PROPOSED REVENUE (if applicable): N/A CURRENT BUDGETED AMOUNT: $40,000 PROPOSED EXPENDITURE: Dependent on the 2021 wildland fire season FUNDING SOURCE: Emergency Management Wildfire Suppression Budget SUPPLEMENTAL BUDGET NEEDED: YES  NO 

IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM): Participating agencies in the OP for Routt County are the Routt County Board of County Commissioners, Routt County Sheriff, United States Forest Service (USFS), Bureau of Land Management (BLM), Colorado Division of Fire Prevention and Control (CDFPC), the five Routt County Fire Protection Districts (FPDs), and Craig Fire Rescue.

Page | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

V. BACKGROUND INFORMATION: The OP, formerly known as the Annual Operating Plan (AOP), identifies standard operating procedures and responsibilities to implement cooperative wildland fire protection on all lands within Routt County. Responsibilities are provided for each jurisdiction that is part of the plan. The OP also provides the use and reimbursement of interagency fire resources, reimbursable costs, and cost sharing agreements. Two notable changes from previous years are (1) ALL state, federal and local resources are considered mutual aid (only certain resources were previously allowed to be considered mutual aid) during the mutual aid period, and (2) the OP is valid for five years vice annually, although the plan will still be reviewed annually but only changed if required.

VI. LEGAL ISSUES: None identified.

VII. CONFLICTS OR ENVIRONMENTAL ISSUES: None.

VIII. SUMMARY AND OTHER OPTIONS: Approval and adoption of the 2021 OP provides Routt County, USFS, BLM, CDFPC, and the FPDs an agreement for responding to and paying for wildland fires in Routt County. Without a signed OP, Routt County would be exposed to considerably more risk to suppress wildfires with reduced capability and safety as well as a significant increase in cost.

Page | 2 2021 ROUTT COUNTY WILDLAND FIRE OPERATING PLAN

Table of Contents PREAMBLE ...... 3 PURPOSE ...... 3 AUTHORITIES ...... 3 RECITALS ...... 4 INTERAGENCY COOPERATION ...... 4 Jurisdictional Roles...... 4 Interagency Dispatch Centers ...... 5 Interagency Resources ...... 6 Standards ...... 6 PREPAREDNESS ...... 6 Protection Planning ...... 6 Protection Areas and Boundaries ...... 7 Reciprocal (Mutual Aid) Fire Assistance ...... 7 Acquisition of Services ...... 8 Joint Projects and Project Plans ...... 8 Fire Prevention ...... 8 Public Use Restrictions ...... 10 Burning Permits ...... 10 Prescribed Fire (Planned Ignitions) and Fuels Management ...... 10 Smoke Management ...... 11 OPERATIONS ...... 11 Fire Notifications ...... 11 Boundary Line Fires ...... 11 Response to Wildland Fire...... 12 Special Management Considerations ...... 12 Decision Process ...... 14 Communication ...... 15 Cost Efficiency ...... 15 Delegation of Authority ...... 15 Preservation of Evidence ...... 15 STATE EMERGENCY FIRE FUND (EFF) ...... 16 USE AND REIMBURSEMENT OF INTERAGENCY FIRE RESOURCES ...... 17 2021 Routt County Operating Plan Page | 1

Cost Share Agreement (Cost Share Methodologies) ...... 17 Training ...... 18 Communication Systems ...... 18 Fire Weather Systems ...... 18 Aviation Operations ...... 18 Billing Procedures ...... 20 Cost Recovery ...... 20 GENERAL PROVISIONS ...... 21 Personnel Policy ...... 21 Modification ...... 21 Annual Review ...... 21 Duration of Agreement ...... 21 Previous Agreements Superseded ...... 21 SIGNATURES...... 22 PLAN ACCEPTANCE ...... 23 ACRONYMS ...... 25 APPENDICES ...... 26

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PREAMBLE This Routt County Wildland Fire Management Operating Plan (OP) is prepared pursuant to the Statewide Cooperative Wildland Fire Management and Stafford Act Response Agreement (Statewide Agreement) for the State of Colorado.

PURPOSE The purpose of this OP is to set forth standard operating procedures, agreed upon procedures, and responsibilities to implement cooperative wildland fire protection on all lands within Routt County.

Participants in this OP consist of the following: • Routt County Sheriff, in cooperation with local fire chiefs • Routt County Board of County Commissioners • Medicine Bow-Routt National Forest and Thunder Basin National Grassland (USFS) • Northwest Colorado Fire Management Unit (BLM) • Colorado Division of Fire Prevention & Control (DFPC) All participants in this plan agree to coordinate wildland fire management activities as outlined herein.

AUTHORITIES • Colorado Statewide Cooperative Wildland Fire Management and Stafford Act Response Agreement Between: o United States Department of the Interior . Bureau of Land Management – Colorado Agreement Number BLM-MOU-CO-538 . National Park Service – Intermountain Region Agreement Number F1249110016 . Bureau of Indian Affairs – Southwest Region . United States Fish and Wildlife Service – Mountain Prairie Region o United States Department of Agriculture . Forest Service – Rocky Mountain Region Agreement Number 11-FI-11020000-017 • Routt County Memorandum of Understanding For Participation in the Colorado Emergency Fire Fund • Agreement for Cooperative Wildfire Protection in Routt County

This OP fulfills requirements in the Statewide Agreement among the United States Department of the Interior (USDI) – Bureau of Land Management (BLM), Colorado; National Park Service – Intermountain Region; Bureau of Indian Affairs – Southwest Region; Fish and Wildlife Service – Mountain Prairie Region; Bureau of Reclamation – Great Plains Region and Upper Colorado Region; and United States Department of Agriculture (USDA) – Forest Service, Rocky Mountain Region; and the Board of Governors of the Colorado State University System – acting by and through Colorado State University – on behalf of the Colorado State Forest Service and Colorado Department of Public Safety Colorado through the Division of Fire Prevention and Control (DFPC).

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This OP fulfills requirements in the current Memorandum of Understanding for Participation in the Colorado Emergency Fire Fund between the State of Colorado and Routt County. This OP fulfills requirements in the Agreement for Cooperative Wildfire Protection in Routt County.

RECITALS National Response Framework activities will be accomplished utilizing established dispatch coordination concepts. Situation and damage assessments information will be transmitted through established fire suppression intelligence channels.

Jurisdictional Agencies are responsible for all planning documents, i.e., land use, resource and fire management plans and decision support documents, for a unit’s wildland fire and fuels management program.

Protecting Agencies implement fire management actions according to Jurisdictional Agencies’ policies and applicable decision support tools.

INTERAGENCY COOPERATION Jurisdictional Roles FIRE MANAGEMENT RESPONSIBILITIES Each jurisdictional agency has ultimate responsibility for wildland fire management on its own lands.

Pursuant to C.R.S. 30-10-512 – 513.5, the Sheriff may designate a person or persons to represent his office as it relates to these statutes. The Sheriff or his designee will work with the Routt County Board of County Commissioners (or their designee) to assist other governmental authorities in emergencies for controlling or extinguishing such fires and for assisting in calling to their aid such persons as is deemed necessary.

Through the formation of special districts and acquiring wildland firefighting equipment, fire protection districts have assumed certain responsibilities for suppressing unwanted fires within their districts. It is clearly and mutually understood that fire protection districts will promptly attack wildfires and follow through on all necessary suppression actions on properties that fall within their respective protection areas.

Pursuant to Section 29-22.5-103 (1) (a) C.R.S. the chief of the fire department in each fire protection district is responsible for the management of wildland fires that occur within the boundaries of his or her district and that are within the capability of the fire district to control or extinguish in accordance with the provisions of Section 32-1-1002 (3) (a) C.R.S. The chief may utilize mutual aid agreements and unified command with neighboring fire protection districts to suppress and control fires that cross or threaten to cross boundaries of the district. The fire chief may transfer any duties or responsibility the fire chief may assume under this section to the county sheriff with the concurrence of the sheriff (C.R.S. 29-22.5-103 (1) (c). For fires involving federal land, the fire department, the sheriff, and federal jurisdiction representative will determine responsibilities, command structure, cost share agreements and other administrative issues.

The county sheriff or Sheriff designee is responsible for coordination of fire suppression efforts on all private and state lands in the case of prairie, forest or wildland fires occurring in the 2021 Routt County Operating Plan Page | 4

unincorporated area of the county outside the boundaries of a fire protection district or that has exceeded the capabilities of the fire protection district to control or extinguish. The county’s responsibilities are limited to those set forth in Sections 30-10-512 -513.5 C.R.S.

The County Sheriff is responsible to order evacuations of the citizens from their homes, business or other places within Routt County.

In the case of a wildland fire that exceeds the capabilities of the fire protection district to control or extinguish and that requires mutual aid and outside resources, the Sheriff shall direct a unified command be established to provide the command and management required to manage the fire upon the transfer (written) of the fire from the fire district to the Sheriff, the Sheriff shall upon said transfer assume financial responsibility for firefighting efforts on behalf of the county and the authority for the ordering and monitoring of resources. In the case of a wildland fire that exceeds the capability of the county to control or extinguish, the Sheriff shall be responsible for seeking the assistance of the state, by requesting assistance from the DFPC by calling the State Emergency Operations Line at (303) 279-8855. The Sheriff and the state shall enter into an agreement concerning transfer of authority and responsibility for the fire suppression and the retention of responsibilities under a unified command structure.

The DFPC shall be the lead agency for wildland fire suppression as identified in the Colorado State Emergency Operations Plan and in accordance with the provisions of Section 24-33.5-1201 et seq., C.R.S. DFPC personnel will respond as needed and be available to respond to wildfires on state and private lands when called by the Routt County Sheriff, Emergency Operations Director, Fire Chief or designee. DFPC will provide technical assistance to the county in suppression, logistics, planning and other necessary duties, upon the county’s request.

The Routt County Emergency Operations Director is responsible for the development of and implementation of the county Emergency Operations Plan (EOP) to meet the hazard analysis of the county including wildfire.

A list of authorized agency representatives for agencies with wildland fire responsibility in Routt County is located in Appendix A.

Interagency Dispatch Centers INITIAL ATTACK DISPATCH LEVELS AND THEIR DETERMINATION Initial attack dispatch levels are not predetermined in Routt County, but are based on the availability of personnel at the time of dispatch.

INITIAL ATTACK DISPATCH Routt County Communications (RCC) will act as dispatch for County and Fire Protection District (FPD) initial attack response. Craig Regional Dispatch (CRC) is responsible for dispatching and coordination of all federal wildfire resources within Routt County as well as all aviation. RCC will contact CRC relative to every wildfire dispatch in the County and vice versa.

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Interagency Resources N/A for this version.

Standards INCIDENT COMMAND SYSTEM USE The agencies will operate under the concepts of the National Incident Management System (NIMS) and its Incident Command System (ICS) as appropriate for providing qualified resources and for the management of incidents encompassed under the terms of this OP.

QUALIFICATIONS AND PERSONAL PROTECTIVE EQUIPMENT (PPE) Per the National Wildfire Coordinating Group (NWCG), incident qualification cards (formerly referred to as “Red cards”) are not required for initial attack on fires. Beyond the mutual aid period, NWCG incident qualification cards are required on federal jurisdiction fires and state-responsibility fires. The NWCG allows agencies to require more stringent standards than the minimum for their agency specific personnel.

During the mutual aid period, if responders are not NWCG qualified for the position assigned, the agency’s home unit assumes responsibility for these individuals. Each agency or department is responsible for providing worker’s compensation insurance for its own personnel.

All cooperators dispatched outside of their jurisdiction will meet NWCG standards.

INSPECTION SCHEDULES Each agency is responsible for inspecting its own equipment annually for use and road worthiness prior to listing it as available for interagency use.

All DFPC and cooperator engines subject to interagency dispatch shall adhere to the General Conditions for Equipment outlined in the Colorado Resource Rate Form (CRRF).

PREPAREDNESS Protection Planning Established preparedness levels are based on current and forecasted burning conditions, fire activity, and resource availability. Resource availability is the area of most concern. Situations and activities described within the preparedness levels are considered during wildland and prescribed fire season.

A. Preparedness Levels Are Established:

To identify the level of wildland and prescribed fire activity, severity and resource commitment within the County.

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To identify predetermined actions to be taken by Agencies and Multi-Agency Coordinating (MAC) Groups to ensure an appropriate preparedness/readiness and resource availability for the existing and potential situation.

During periods when fire management activity is significant enough to require prioritization of fires in order to allocate critical, limited and/or scarce resources, MAC groups will be established to accomplish that priority setting. Agencies shall be represented by officials with delegation of authority for their respective agencies; To modify area-wide fire management activities when essential to ensure appropriate level of response to Routt County demands.

B. Craig Interagency Fire Danger Operating and Preparedness Plan

The Craig Interagency Fire Danger Operating and Preparedness Plan is intended to document a decision-making process for agency administrators, fire managers, dispatchers, agency cooperators, and firefighters by establishing agency planning and response levels using the best available scientific methods and historical weather/fire data.

This Fire Danger Operating Plan (FDOP) documents the establishment and management of the Northwestern Colorado’s Interagency Fire Weather System and incorporates NFDRS fire danger modeling into fire management decisions.

The complete FDOP can be found on the Craig Interagency website: https://gacc.nifc.gov/rmcc/dispatch_centers/r2crc/predictive/fuels_fire_danger/ Craig%20FDOP.pdf

Protection Areas and Boundaries Jurisdictional boundary lines for USFS, BLM, and Routt County (private and state) lands are as shown on the Routt National Forest map (1/2 inch = 1 mile), 2009 revision.

Routt County Fire Management Plan Hazard Maps can be obtained from the Routt County Office of Emergency Management. The maps reflect the jurisdictional boundary lines for the five (5) Routt County FPDs, including the city of Steamboat Springs, and the towns of Hayden, Oak Creek, and Yampa, and lands in Routt County included in the Craig Fire Protection District.

Reciprocal (Mutual Aid) Fire Assistance All dispatches will be made based on the closest forces capable of responding to the incident. The mutual aid time period is defined as the time of initial dispatch and ends at either midnight of the first operational period of midnight of the second operational period. All mutual aid periods will preferably end at midnight for ease of financial accounting and the development of cost share agreements.

Mutual Aid protection has been established countywide between all signatories to this plan. It is agreed there should be no delay in initial attack pending determination of the precise location of the fire, land ownership, or responsibility. All state, federal and local resources are considered 2021 Routt County Operating Plan Page | 7

mutual aid. The Jurisdictional Agency will not be required to reimburse the Supporting Agency(s) for costs incurred following the initial dispatch of any ground and aviation resources to the fire for the duration of the mutual aid period. Assistance beyond the Mutual Aid period will be reimbursable assistance, and the Supporting Agency may bill the Jurisdictional Agency for resources assigned to the fire outside the Mutual Aid period. It is understood that no supporting Agency will be required to assist, or expected to commit resources to a Jurisdictional Agency.

Acquisition of Services N/A for this version.

Joint Projects and Project Plans RELATIONSHIP WITH LOCAL MOBILIZATION GUIDES CRC maintains and updates a mobilization (MOB) guide. This guide is used by CRC to order resources for local incidents. Routt County Office of Emergency Management maintains and updates the MOB guide for Routt County.

Fire Prevention GENERAL COOPERATIVE ACTIVITIES When cooperating agencies determine that the fire danger warrants, fire prevention/suppression patrols may be initiated. If prevention patrol personnel are signed up as Administratively Determined (ADs), they could be required to respond anywhere on the administrative unit. Volunteer patrol personnel will not be required to respond.

INFORMATION AND EDUCATION 1. Fire Danger Information a. Fire Weather Station Locations USFS maintains Remote Automatic Weather Stations (RAWS) at Dry Lake (Dry Lake RAWS #50207) and Lynx Pass (Porcupine RAWS #50406). Fire weather and fuels information from these stations should be similar to most of the lodgepole pine type in Routt County.

b. Data Sharing and Methods The CRC monitors local fire danger levels. This information is available on the website after 10:00 a.m. at https://www.weather.gov/gjt/fire

c. Fire Danger Dissemination Between 1600 and 1630 hours CRC will broadcast / fax fire danger rating with weather forecast and predicted fire danger rating for the next day. Forecasts are available on the website after 10:00 a.m. at: https://gacc.nifc.gov/rmcc/dispatch_centers/r2crc/predictive/intelligence/dailybrief1.pdf

d. Fire Prevention Signs Each agency will determine when and where to place fire prevention signs.

2. Joint or Single Agency Press Releases Each agency will prepare and release fire prevention material and media presentations

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according to its own prevention plans. Coordination with other agencies should be maintained in order to prevent a conflict in released material. Where pertinent, all news releases for fire prevention will carry a USFS, DFPC, BLM, FPD, Routt County Office of Emergency Management, or Routt County Sheriff by-line.

3. Red Flag Announcements The NWS periodically issues a Fire Weather Watch or Red Flag Warning. RCC broadcasts these to the FPDs. RCC announces to all responding fire units the current Red Flag status.

ENGINEERING 1. Land Use Planning (Wildland-Urban Interface) Routt County recommends that a wildfire hazard review be conducted by the FPD on all proposed subdivisions. In the City of Steamboat Springs, Steamboat Springs FPD, Oak Creek FPD, and West Routt FPD, wildfire mitigation will be done in accordance with the International Fire Code (IFC) adopted by the FPDs.

2. Railroads and Utilities No formal inspections or requirements.

ENFORCEMENT 1. Restrictions and Closures The purpose of fire restrictions and closures is to reduce the risk of human-caused fires during unusually high fire danger and/or burning conditions, and for the protection of human life and property. Fire restrictions impose many limitations on the general public, and therefore should be implemented only after all other prevention measures have been taken. These measures may include, but are not limited to increasing the number of prevention signs; public contacts; media campaigns; and other proactive outreach and public education efforts. Fire restrictions should be considered when high to extreme fire danger is predicted to persist. Other considerations are the level of human-caused fire occurrences being experienced, firefighting resources available, potential high-risk occasions (4th of July, etc.), and fire activity occurring on a large landscape. Restrictions should not be considered the equivalent of a prevention program.

Fire restrictions and closures can be invoked on federal, state, and private lands under federal and state laws. Agency administrators are responsible for coordinating with other agencies including, but not limited to, all federal land management agencies, DFPC, Colorado State Parks, county sheriffs, county offices of emergency management, and local fire departments. Agency administrators issue appropriate documents and are responsible for enforcing restrictions and closures for those lands on which they have jurisdiction. Restrictions and closure procedures should attempt to be uniform across administrative and geographic boundaries. Public information about restrictions shall be broad-based, clear, and coordinated. Routt County utilizes the Craig Interagency Fire Restriction Plan to ensure scientific data is gathered for the recommended restriction.

Exemptions to fire restrictions in Routt County may be granted as allowed by the Routt County Fire Restriction Plan (Ordinance Number 2013-2), which is located in 2021 Routt County Operating Plan Page | 9

the Routt County Office of Emergency Management and recorded with the Clerk and Recorder at Reception No. 736673.

Annually, the parties to the OP shall review and validate the restriction and closure procedures and monitor the previous year‘s use of the procedures to ensure restrictions and closures are implemented consistently. At this time the parties will also evaluate and coordinate fire prevention, education, and outreach efforts. Any changes in agency contacts or administrators will be documented, with the development or amendment of a contact/communications plan. All press releases, description of stages, and other necessary agency documents will be available in template format before the start of the fire season. Development and issuance of news releases will be coordinated with all agencies for any implementation or rescission of fire restrictions or area closures.

When the conditions within an area approach threshold levels, appropriate agency personnel make recommendations to agency administrators, who in turn should consult with each other and initiate coordinated restrictions/closure procedures. These threshold levels should be determined by all wildland management agencies in the county before the onset of fire season and will become part of the OP. The planning process for restrictions will include a public awareness campaign, keeping the media and public informed of the possibility of restrictions and/or closures.

Public Use Restrictions N/A for this version.

Burning Permits ISSUING OPEN BURNING PERMITS (HEALTH AND AIR QUALITY) For prescribed burns the jurisdictional agency will follow agency-prescribed fire policy and procedures and notify RCC and CRC. Such notification should include the location, timing, and nature of prescribed burns.

Prescribed Fire (Planned Ignitions) and Fuels Management The agencies agree to cooperate in the development and implementation of prescribed burning programs.

Wildfires resulting from escaped prescribed fires ignited by a party to this OP on lands it manages shall be the responsibility of that party. The party responsible for the prescribed fire will reimburse other parties to this OP consistent with the terms and conditions contained herein for costs incurred in suppression of such fires.

If parties to this OP conduct a cooperative prescribed fire, details covering cost sharing, reimbursement, and responsibility for suppression costs, should it escape, shall be agreed upon and documented in the burn plan.

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Smoke Management N/A for this version.

OPERATIONS Fire Notifications RCC will receive reports of wildland fires from the public and will notify the applicable agencies. CRC is the contact for all federal lands. The public will be encouraged to use 911 for reporting.

Assisting agencies making initial attack on fires within the mutual aid fire protection zone will ensure that the jurisdictional agency is promptly notified of the fire through RCC or CRC. CRC and RCC will keep each other informed of fires reported to their respective centers. The County Sheriff, Emergency Operations Director, or designee will be notified of all wildland fires. If the fire is on or threatening state or private land, and is expected to exceed the control capabilities of the County, the DFPC shall be notified through the State Emergency Operations Line at (303) 279- 8855 or by contacting the DFPC Regional Battalion Chief (BC) directly. If the fire is on or threatening land managed by the BLM, or Routt National Forest, RCC will notify CRC. The appropriate state land manager will be notified on all fires burning in their respective areas.

Failure to notify DFPC may jeopardize the opportunity for reimbursement of suppression expenses.

Boundary Line Fires A fire burning on or adjacent to a known or questionable protection boundary will be the initial attack responsibility of the protecting agencies on either side of the boundary. The agencies agree that public and firefighter safety are the first priority. The agencies agree to coordinate suppression management through the use of a Unified Command or with Delegation of Authority from all jurisdictions to an agreed IC. The initial attack ICs of the involved agencies shall mutually agree upon fire suppression objectives, strategy, and funding of agency suppression resources. When a fire burns on both sides of a protection boundary or threatens another jurisdiction, and is beyond the mutual aid period, a cost share agreement shall be jointly prepared and approved by the Federal Unit Administrator and Routt County Emergency Operations Director (or their designees) for all actions.

For the purpose of this operating plan, jurisdictional boundaries DO NOT pertain to the boundaries of individual fire protection districts. The mutual aid area will include all lands in Routt County, including all ski areas. Mutual aid will be implemented as follows:

Countywide response: Participants will respond to wildfires in the county regardless of jurisdiction. The level of activity or involvement by assisting agencies making a response may vary. At a minimum, assisting agencies will send such personnel and equipment necessary to size-up the fire and report the situation to the jurisdictional agency. Upon arrival, the Initial Attack IC will determine legal description and the need for appropriate jurisdictional fire investigator.

County-wide initial attack: The closest forces should be dispatched without regard to jurisdiction. Participants will initiate suppression activities on wildfires regardless of jurisdiction when it is 2021 Routt County Operating Plan Page | 11

within their capability to do so. Assisting agencies will not initiate attack fires on another jurisdiction if initial attack puts personnel at unreasonable risk (such as a remote fire discovered at night) or if asked to stand down by the jurisdictional agency. Agencies taking independent action within another agency’s jurisdiction should notify that agency as soon as possible. The jurisdictional agency should assume responsibility for suppression at the earliest possible time, or as otherwise agreed. No party to this agreement shall be required to make resources or assistance available to the requesting party if by so doing would impair the party’s ability to provide effective emergency services within its own service area.

Each agency will assume responsibility for its own expenses during the mutual aid period. The assisting agency may request reimbursement for costs incurred after that time. The jurisdictional agency will reimburse assisting agencies for costs incurred after the mutual aid period if requested to do so. Every effort should be made by the assisting agency to advise the IC of any claims related to the incident prior to departure from the incident. If that is not possible, then the assisting agency shall advise the IC of such claims no later than 24 hours after departure from the incident.

It is understood that no agency will be required or expected to commit its forces to assisting another agency to the extent of jeopardizing its own responsibilities, or the security of lands it is charged with protecting. During the mutual aid period each agency agrees to accept each other’s standards (fire qualifications and fitness).

Response to Wildland Fire This OP is the only interagency fire response plan in use for Routt County between the County and State and Federal agencies. For specific use of wildland fire on public lands, refer to the Northwest Colorado Fire Management Plan, Current Fire Danger Operation Plan (FDOP), and Routt National Forest Land and Resource Management Plan.

Special Management Considerations UNPLANNED FIRES ON FEDERAL LANDS All unplanned fires on federal land require a response and a decision. This is best communicated with clear objectives and an “incident strategy”. The incident strategy is based on the following criteria: • Should lead to meeting the objectives • Risk to firefighters (Life First Concepts/Risk Management – probability and the consequences of fire impacting values at risk vs. the risk to firefighters put in place to mitigate the risk of fire impacting values.) • Fuels, Weather and Topography influencing the fire and the anticipated spread of the fire • Values truly at Risk: Communities, Infrastructure, Watersheds, Social, Ecological, Cultural, etc. • Partner agencies and their objectives (if the fire is or is expected to be multi- jurisdictional) • Cost of meeting objectives • Smoke Management: Coordination with the States and monitoring • Desired conditions (outlined in land management plans or other documents) • Resource Availability • Fire modelling Tools • Seasonality – duration of fire/change in conditions 2021 Routt County Operating Plan Page | 12

Agency Administrators and Fire Managers should assess the criteria above and then develop a strategy to successfully manage the fire, and meet objectives. The strategy may use natural barriers, changes in weather, fuel changes or rely heavily on the efforts of firefighters and aircraft. It could be a combination of all these elements (and usually is).

Suppression within designated wilderness, wilderness study areas, and/or roadless areas, as designated on the map, will not be conducted without direct orders from the jurisdictional federal official.

Use of mechanized equipment (e.g., bulldozers, graders, etc.) will not be permitted on federal lands without the express approval of the appropriate federal official.

Use of roads on federal lands presently closed to vehicular travel (outside of wilderness areas) is hereby authorized to all participants of this operating plan as follows:

• Access for detection and suppression is allowed on established roads behind locked gates. • Once approved by the Agency Administrator (or their designee), access for suppression only is allowed on roads that have been designated as "closed.”

Agencies responding to fires on federal land will attempt to adhere to the various federal agency plans for managing fires for multiple objectives and resource benefit when provided guidance by the appropriate federal officials.

FIRE OPERATIONS IN BEETLE KILL STANDS Due to altered fuel conditions, personnel operating within the bark beetle environment should be aware of the imminent danger presented by dead and dying trees, falling at an increasing rate across a broad forested landscape. Personnel operating in a beetle kill environment should utilize the USFS-R2 Fire Operations Guidance in Bark Beetle Stands located in Appendix B.

REPAIR OF WILDFIRE DAMAGE The State Emergency Fire Fund (EFF) is strictly a fire suppression fund and cannot pay for rehabilitation. It may be authorized by the DFPC Agency Administrator only when part of the Incident Action Plan (IAP) during the EFF period.

Various cost-share programs for wildfire land rehabilitation are available for private land, including the Emergency Watershed Stabilization Program from the USDA, National Resources Conservation Service.

REINFORCEMENTS, SUPPORT AND CONSEQUENCE MANAGEMENT Traffic control will be provided by the appropriate law enforcement agency, upon request, to expedite the routing of vehicles and personnel to and from major fires and to exclude unauthorized personnel from the area.

It will be the responsibility of the agency upon whose land the fire originates to take law enforcement action with regard to investigation of cause of the fire and prosecution of those responsible, if applicable. When initial attack is made by other than the jurisdictional agency, the 2021 Routt County Operating Plan Page | 13

assisting agency will immediately gather and preserve information and evidence pertaining to the cause of the fire for the jurisdictional agency.

For warning notification, sheltering procedures, and Emergency Operations Center (EOC) procedures refer to the Routt County EOP.

All requests for additional resources will be made by the IC in consultation with the jurisdictional agency representative. In the event that applicable ordering procedures are not substantially complied with, the cost of the additionally ordered resources shall be the responsibility of the party that ordered such resources.

STRUCTURE PROTECTION The operational roles of the federal agencies as partners in the urban interface are wildland firefighting, hazard reduction, cooperative prevention, education and technical assistance. Structural fire suppression is the responsibility of tribal, state, local governments or fire protection districts.

PATIENT TRANSPORT No person or agency, private or public, shall transport a patient from any point within Routt County in an ambulance to any point within or outside Routt County unless that person or agency holds a valid license and permits issued by Routt County.

Exceptions in the Routt County Ambulance Licensing Regulations are:

• Ambulances operated by a department or agency of the federal government, originating from a federal reservation or under contract with a federal agency or department for the purpose of federal responsibility.

• Vehicles, including ambulances from another county or state, used during a major catastrophe or mass casualty incident when permitted ambulances are insufficient.

• Refer to Routt County Resolution #2009-049 – A resolution concerning regulation of ambulance, ambulance services, and emergency medical personnel for more details. This document can be found in the Routt County Office of Emergency Management or recorded with the Routt County Clerk and Recorder at Reception No. 691535.

Decision Process Federal agencies are required to complete a Wildland Fire Decision Support System (WFDSS), or the most current wildland fire situation analysis tool, on all fires on federal lands that escape initial attack. The Routt County Emergency Operations Director should ensure preparation or review and approve the WFDSS for fires that have the potential to affect multiple jurisdictions and have the potential to go through an extended attack period into a project fire situation.

When a fire is burning on or threatens to burn on multiple jurisdictions, one (1) WFDSS should be prepared that considers all jurisdictions (the whole fire). All jurisdictions impacted by the fire should participate in the WFDSS process.

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DFPC recommends that a Decision Support System be completed for all fires that receive a Federal Emergency Management Agency (FEMA) declaration.

DFPC requires a DFPC Analysis Form be prepared on non-federal fires that have the potential to exceed County control capabilities. Cooperation

RESOLUTION OF DISPUTES PROCEDURE The primary purpose of this OP is to ensure prompt suppression of wildland fires. Any interagency dispute arising from these procedures will be resolved on site by the Unified Command. When necessary, following the conclusion of the fire incident, a panel of agency representatives other than the participants in the incident will review and resolve the dispute.

POST-INCIDENT ACTION ANALYSIS Analysis of incidents will be conducted at a level commensurate with the complexity of the incident.

Communication Federal, state, and county radio systems are largely incompatible at this time. The Fire Emergency Radio Network (VFIRE 21 and FERN 1) offers a partial solution to this problem. VFIRE 21 will be used for interagency communication on wildland fires. The state of Colorado has designated “VLAW 31,” also referred to as “NLEEC”) for communication to dispatch centers. Digital Trunk Radio DTR) MAC Channel 17 shall be used as a hailing and mutual aid channel.

CRC has two (2) 800 MHz radio consolettes that are to be used to facilitate user interoperability for mutual aid purposes between all dispatch centers in Northwest Colorado and user agencies.

Agencies with programmable radios should assign VFIRE 21 frequency to one (1) channel.

For the purposes of conducting business authorized by this cooperative agreement, all parties to this OP agree that assisting agencies may use the jurisdictional agency's radio frequencies as needed to conduct emergency communications on fires of the jurisdictional agency. No party to this OP will use, or authorize others to use, another agency's radio frequencies for routine day- to-day operations. FPDs on incident management missions, under the auspices of the County, are granted permission to use federal radio frequencies, if needed, to assure safety of the operation. Refer to the Craig Interagency Field Operations Guide for radio frequencies specifically authorized for use.

Cost Efficiency N/A for this version.

Delegation of Authority N/A for this version.

Preservation of Evidence FIRE INVESTIGATIONS The jurisdictional agency will have primary responsibility for fire investigation, and any civil or criminal follow-up actions taken. Additionally, however, the jurisdictional agency will keep other 2021 Routt County Operating Plan Page | 15

responding agencies informed of the status of its investigations and legal actions. Fire cause determination is required for EFF incidents and for FEMA incidents.

STATE EMERGENCY FIRE FUND (EFF) Routt County is party to the Memorandum of Understanding for Participation in the Colorado Emergency Fire Fund (EFF Agreement).

Emergency Fire Fund (EFF) Procedures and Roles DFPC Regional Battalion Chief Acts on behalf of the Director of Fire Prevention & Control in completing DFPC Analysis Form (DFPC 1) with assistance from the Sheriff or designee for each shift, and preparing DFPC EFF Funding Request (DFPC 3) to ensure the DFPC Director or designee is aware of local situations and procedures.

Routt County Sheriff or Designee Assist DFPC BC in preparing DFPC Analysis Form (DFPC 1) for potential EFF fires; sign Assumption Control Form (DFPC 4) for fires that the Director of DFPC approves for EFF; and serve as County representative on MAC Policy group.

Routt County Commissioners Approve Assumption Control Form (DFPC 4) for fires that the DFPC Director or designee approves for EFF. Delay in signing DFPC 4 may result in increased costs for the County.

Other Agencies Provide Sheriff with personnel and equipment necessary to meet minimum County resource commitment.

MAC Group All EFF fires will utilize a MAC Group consisting of, at a minimum, a Routt County Commissioner (or designee), the Routt County Sheriff (or designee), appropriate fire district representative (or designee), and the DFPC designee. If land administered by another agency is threatened or involved, that agency will provide a member of the MAC Group outlined under the Cooperation Section.

EFF Activation Implementation of the EFF can be done only by the DFPC Director or designee upon the recommendation of the local DFPC BC or designee, following a request from the County. For this reason, it is important that the DFPC Duty Officer be notified immediately via the State Emergency Operations Line at (303-279-8855) of major fires on private/state lands within the County. Should the fire surpass, or threaten to surpass, the ability of County resources to contain it, EFF implementation can occur only with a DFPC representative on scene.

DFPC Forms: DFPC 1 prepared by DFPC BC or designee with input from Routt County Sheriff or designee. DFPC 4 prepared by DFPC BC or designee with input from Routt County Sheriff or designee.

County Responsibility 2021 Routt County Operating Plan Page | 16

The intended minimum Routt County resource commitment for an ongoing EFF fire is two (2) wildland engines, three (3) water tenders, one (1) road grader and one (1) dozer, all with operators (either County provided or under the County’s inter-governmental agreement with the Fire Protection Districts). The inability of Routt County to provide a complete intended support package should not preclude the County from providing the support that they are capable of providing. Additionally, Routt County will provide an Incident Command Post (ICP) and traffic control. It is understood that if the tactics of a given incident do not require some of this equipment, it will not be required on scene as determined by the IC.

EFF/DFPC Responsibility DFPC will provide an Agency Administrator for each EFF fire. DFPC will act as the fund administrator for all EFF fires.

EFF Deactivation DFPC will transfer control of an EFF fire back to Routt County when fire spread is contained, the Agency Administrator’s objectives have been met, and a written plan has been prepared for the next operational period.

Mop-Up and Patrol The County will be responsible for mop-up and patrol, after control of an EFF fire has been transferred back to the County from DFPC, according to an extended IAP.

Reclamation The landowner shall be responsible for funding all reclamation work.

USE AND REIMBURSEMENT OF INTERAGENCY FIRE RESOURCES Cost Share Agreement (Cost Share Methodologies) Suppression costs will be determined on an operational period basis utilizing the IAP when a fire is accepted by the State as an EFF incident.

REIMBURSABLE COSTS Reimbursable assistance refers to those resources that are to be paid for by the protecting agency. Reimbursable assistance resources shall be requested by the protecting agency or supplied through automatic or mutual aid systems and shall be recorded by the resource order process within the dispatching systems of both the protecting agency and supporting agencies or documented by the IC in the fire report. Resources not documented in this manner are not reimbursable. Except as otherwise provided, all costs incurred as the result of an incident and documented as stated above are generally reimbursable.

When a fire occurs on lands of more than one (1) agency, and cost are incurred in addition to the initial attack, reimbursement will be based on a mutually agreed upon cost share agreement.

COST SHARING Written cost share agreements should be prepared when a wildfire burns across or threatens jurisdictional boundaries, and/or exceeds the mutual aid period. The intent is to appropriately distribute the financial burden based on a method agreed upon by a representative from each affected jurisdiction. A cost share agreement should be negotiated as soon as practical. 2021 Routt County Operating Plan Page | 17

In those operational situations where weather, fuel, or fire behavior of the wildland fire precludes stopping it at jurisdictional boundaries, cost-share methodologies may include, but are not limited to:

• Each jurisdiction pays for its own resources – fire suppression efforts are primarily on jurisdictional responsibility lands. • Each jurisdiction pays for its own resources – services rendered approximate the percentage of jurisdictional responsibility, but not necessarily performed on those lands. Cost share by percentage of ownership of jurisdictional responsibility. • Cost is apportioned by geographic division. Examples of geographic divisions are: Division A and B (using a map as an attachment); privately owned property with structures; or specific locations such as campgrounds. • Reconciliation of daily estimates (for larger, multi-day incidents). This method relies upon daily agreed to cost estimates, using IAPs or other means to determine multi-Agency contributions. Reimbursement can be made upon estimates instead of actual bill receipts. Training Standard approved fire training courses are provided periodically by DFPC, USFS, BLM, and other agencies. As these courses are scheduled, all cooperators will be informed and invited to participate. The basic wildland fire training typically consists of I-100, IS-700, L-180, and S- 130/190 of the NWCG Standards.

Communication Systems N/A for this version.

Fire Weather Systems N/A for this version.

Aviation Operations AVIATION MAP AND NARRATIVE CRC has aviation hazard maps for Routt County.

FLIGHT FOLLOWING / FREQUENCY MANAGEMENT CRC will flight follow per Federal Aviation Administration (FAA) direction for aircraft ordered through them. If radio communication problems develop, CRC will coordinate with adjacent dispatch centers to provide flight following.

FIXED WING BASE MANAGEMENT There are no permanent air tanker bases in Routt County.

SINGLE ENGINE AIR TANKER (SEAT) BASES When a combination of factors or events, as agreed to by the Sheriff and DFPC, creates a situation that warrants pre-positioning of a SEAT in Routt County, the Sheriff or designee should request pre-positioning through the DFPC Fire Duty Officer. Factors may include, but are not limited to, multiple starts within a 24-hour period, high occurrence of dry lightning, or persistent Red Flag Warnings. DFPC will notify participants to this plan when a SEAT is pre-positioned in

2021 Routt County Operating Plan Page | 18

Routt County.

Each agency should follow its normal resource request procedure to request a SEAT for use on an incident, regardless of whether the SEAT is pre-positioned in Routt County or not.

LEAD PLANE / AIR ATTACK ACTIVATION The determination to use a lead plane or air attack on an incident will be made by CRC using established dispatch procedures.

AVIATION REQUESTS AND OPERATIONS The primary way to order aircraft with the exception of MMA is by radio through the applicable Interagency Dispatch Center. The order should be made on the federal incident command frequency/channel found in the Craig Field Operations Guide. This will help confirm that ground resources on the incident have communication with incoming aviation resources. Requests for air support SHALL include (1) name of individual acting as ground contact; (2) radio frequency for ground contact (identified by CRC); (3) current and potential threats and values at risk; and (4) nearest base of operations. (Refer to the CRC Operations Guide for air to ground radio frequencies)

Ordering National Guard helicopters for wildland fire or medical extraction will be done through the appropriate agency dispatch ordering process to the Rocky Mountain Coordination Center, who will contact DFPC and the State of Colorado Office of Emergency Management. Aircraft assigned to an incident shall have the appropriate radios installed and functional along with a letter of authorization for the current year signed by the USFS and DOI. When appropriate, a helicopter manager will be assigned to each aircraft ordered or every two (2) aircraft ordered depending on the type of aircraft and mission(s).

The State of Colorado’s MMA program is comprised of two (2) Pilatus PC-12 airplanes outfitted with infrared and color sensors operated by sensor operators from the DFPC management staff. The primary mission of the program is to provide near real time information to ground forces during initial attack on wildfires. ICs can order these aircraft to detect and recon wildland fires and aid them in making sound tactical decisions, improving the safety and efficiency of the response. To order the MMA, call the State Emergency Operations Line at (303) 279-8855 or by contacting CRC.

WILDFIRE EMERGENCY RESPONSE FUND The Wildfire Emergency Response Fund (WERF) was created by the legislature, C.R.S. 24-33.5- 1226, to assist local jurisdictions with initial attack on state and private lands within Colorado. Any County Sheriff, municipal fire department, or fire protection district within Colorado, acting as the Requesting Agency, may request reimbursement from this fund. WERF will reimburse, if funds are available, the official Requesting Agency the cost of eligible resources. This fund will be utilized to assist on non-federal lands only. DFPC will pay the cost of eligible wildland firefighting aviation resources on behalf of the Requesting Agency, in accordance with the funding guidelines to the extent that funding is available.

By agreement with the federal agencies, invoices for aircraft use covered by the fund will be sent to the DFPC. Upon receipt of the federal invoice, the fund will pay for documented eligible costs.

2021 Routt County Operating Plan Page | 19

Invoice costs not covered by WERF will be forwarded to the jurisdiction that ordered the aerial resource.

COLORADO FIREFIGHTING AIR CORPS The Colorado Firefighting Air Corps (CFAC) (C.R.S. §24-33.5-1228) program is intended to assist local jurisdictions beyond WERF with initial attack wildland fire response on state and private lands within the state of Colorado. Any County Sheriff, municipal fire department, or fire protection district within Colorado may request aviation resources as the official Requesting Agency, utilizing ordering procedures defined in this County OP. DFPC will pay the cost of eligible wildland firefighting aviation resources on behalf of the Requesting Agency, in accordance with the funding guidelines to the extent that funding is available.

Billing Procedures REIMBURSEMENT PROCEDURES AND CLAIMS Federal agencies may submit bills and statements for reimbursements from the County for federal suppression on non-federal lands to DFPC. DFPC will make such reimbursement and subsequently invoice the County as appropriate.

Request for DFPC reimbursement will be sent to the DFPC Fort Collins office within thirty (30) days after incident resources are released. All invoices are required to have proper documentation before the process for payment can be completed. This will include information on personnel time, equipment time, and rates of pay. The DFPC will attempt to make payment as soon as possible after receiving the invoice.

RESOURCE USE RATES DFPC equipment use rates are computed annually. These rates apply to DFPC equipment, including those currently assigned to individual fire districts and those contracted with fire districts. A statewide Fire Equipment Agreement is in place for all DFPC equipment.

Fire Protection District and County equipment will be reimbursed at the rates shown on the current approved Colorado Resource Rate Forms (CRRF). These rates would apply to reimbursements for both Federal and County incidents.

CRRFs between state and federal agencies and FPDs for equipment and personnel listed in the OP will need to be completed every year. Costs for equipment not covered by such an agreement may not be reimbursed by the jurisdictional agency unless rates are mutually agreed to, in writing, at the time of hire. Rates will be based on the Fire Business Management Handbook.

Certain positions are not entitled to specific hazard pay differentials because the hazard has been considered in the classification of the position.

Cost Recovery The reimbursement process may not be finalized within the fiscal year in which the incident occurred. Agencies may need to carry over funds to cover costs estimated at the time of the fire.

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GENERAL PROVISIONS Personnel Policy N/A for this version.

Modification Modifications within the scope of this Operating Plan shall be made by mutual consent of the Parties, through the issuance of a written modification signed and dated by all Parties prior to any changes being performed. Any Party shall have the right to terminate their participation under this Operating Plan by providing six months’ written notice to the other Parties.

Annual Review This Operating Plan should be reviewed annually. Program review will be held at the annual fire operating plan meeting in the spring. This Operating Plan will remain current until a revised Operating Plan is signed by all parties. If no changes are made, a statement letter with signatures of all parties to this OP will be distributed.

Duration of Agreement This Operating Plan is executed as of the date of last signature and remains in effect for five years unless modified or superseded. If the current Colorado Statewide Fire Management and Stafford Act Response Agreement is superseded by a new Agreement, this Operating Plan may remain in effect to the extent that is does not conflict with provisions of the new Agreement, but only until such time that all activities and conditions can be incorporated into a new Operating Plan.

Previous Agreements Superseded All prior plans are hereby superseded.

2021 Routt County Operating Plan Page | 21

SIGNATURES Authorized Representatives

ROUTT COUNTY SIGNATURES

______Routt County Board of County Commissioners Date

______Routt County Sheriff Date

COLORADO DIVISION OF FIRE PREVENTION & CONTROL SIGNATURE

______Yampa River Battalion Chief Date

FEDERAL LAND MANAGEMENT AGENCY SIGNATURES

______Medicine Bow-Routt NF Forest Supervisor Date

______Bureau of Land Management NW District Manager Date

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PLAN ACCEPTANCE

The Routt County Sheriff’s Office serves in a support rather than a direct suppression role on wildfires, but as the state mandated “fire warden” for the county, the Sheriff may find it necessary to “call to his/her aid” FPD equipment and personnel to suppress wildfires outside his/her district boundaries on private land, or to assist with fire suppression on federal lands. Such assistance provides beneficial mutual aid from federal wildfire agencies to all lands within the county and enables county participation in the EFF, both beneficial to the FPDs. However, it is recognized that providing such aid may jeopardize a FPD’s responsibility to provide a minimum level of service within its district. Therefore, providing such aid shall be at the discretion of the FPD’s chief or designee.

FPDs will have direct supervision of their forces whether within or outside of their district. Typically, the sheriff will support the suppression efforts by facilitating requests for additional manpower, equipment, air resources, or activation of the Northwest Colorado Incident Management Team (IMT) to provide multi-jurisdictional or Unified Command during wildfire situations requiring extended attack. Such requests often involve obligation of county funding, so requests shall come from the Routt County Emergency Operations Director or the Routt County Sheriff per the Tactical Operations Plan for Wildland Fires in Routt County and the Fifth Amended and Restated Memorandum of Understanding (Intergovernmental Agreement).

The Routt County Sheriff’s Office will provide assistance as needed or requested as per CRS 30- 10-513.5 FPDs shall have the authority to bill Routt County for fire suppression services on all lands within the county, including the return of personnel and equipment to a back-in-service status, in accordance with CRS 30-10-513.5.

This acceptance of the 2021 Routt County Wildland Fire Management OP does not affect the mutual aid period or any other conditions between federal agencies, the County, the Colorado Division of Fire Prevention & Control, or FPD cooperators.

This acceptance of the 2021 Routt County Wildland Fire Management OP may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

Agencies approving the continuation of this Plan through April 1, 2025:

2021 Routt County Operating Plan Page | 23

______Routt County Emergency Operations Director Date

______Steamboat Springs Fire Rescue Date

______District Chief, North Routt Fire Protection District Date

______District Chief, Oak Creek Fire Protection District Date

______District Chief, West Routt Fire Protection District Date

______District Chief, Yampa Fire Protection District Date

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ACRONYMS

AD Administratively Determined OP Operating Plan BIA Bureau of Indian Affairs BLM Bureau of Land Management – Northwest Colorado Fire Management Unit CFAC Colorado Firefighting Air Corps CO-OEM Colorado Office of Emergency Management CRC Craig Regional Dispatch Center CRRF Colorado Resource Rate Forms DFPC Colorado Division of Fire Prevention & Control DTR Digital Trunk Radio EFF Emergency Fire Fund EOC Emergency Operations Center EOP Emergency Operations Plan FAA Federal Aviation Administration FDOP Fire Danger Operating Plan FEMA Federal Emergency Management Agency FMO Fire Management Officer FPD Fire Protection District GACC Geographic Area Coordination Center IAP Incident Action Plan IC Incident Commander ICP Incident Command Post ICS Incident Command System IFC International Fire Code MAC Multi-Agency Coordinating MOB Mobilization MOU Memorandum of Understanding MMA Multi-Mission Aircraft NFDRS National Fire Danger Rating System NIMS National Incident Management System NWCG National Wildfire Coordinating Group PPE Personal Protective Equipment RCC Routt County Communications RAWS Remote Automatic Weather Stations SEATS Single Engine Air Tankers USDA United States Department of Agriculture USDI United States Department of the Interior USFS United States Forest Service – Medicine Bow-Routt National Forest and Thunder Basin National Grassland WERF Wildland Emergency Response Fund WFDSS Wildland Fire Decision Support System

2021 Routt County Operating Plan Page | 25

APPENDICES

APPENDIX A Authorized Agency Representatives and Directory of Personnel APPENDIX B USFS-R2 Fire Operations Guidance in Bark Beetle Stands

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APPENDIX A

CONFIDENTIAL & PROPRIETARY INFORMATION

DIRECTORY OF PERSONNEL AND/OR

AUTHORIZED AGENCY REPRESENTATIVES

Routt County Communications Center (RCC) (970) 879-1246 (Fax)

24-Hour Number (970) 879-1110

Craig Interagency Dispatch Center (CRC) (970) 826-5037

Routt County Office of Emergency Management

David ‘Mo’ DeMorat, Emergency Operations Director (970) 870-5551 (Work)

(970) 846-1552 (Cell)

Cheryl Dalton, Emergency Management Specialist / (970) 870-5549 (Work)

Public Information Officer (720) 320-2195 (Cell)

Routt County Sheriff

Garret Wiggins, Sheriff (970) 879-1090

(970) 846-1100 (Cell)

Doug Scherar, Undersheriff (970) 879-1090

(970) 846-6591 (Cell)

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Routt County Government

County Manager (Vacant) (970) 879-0108 (Work)

Tim Corrigan, County Commissioner (District 1) (970) 870-5222 (Work)

(970) 846-0593 (Cell)

(970) 638-0419 (Home)

Tim Redmond, County Commissioner (District 2) (970) 870-5221 (Work)

(970) 846-4523 (Cell)

Beth Melton, County Commissioner (District 3) (970) 870-5220 (Work)

(970) 291-1516 (Cell)

North Routt Fire Protection District 911 Mike Swinsick, District Chief (970) 879-6064 (Work) (970) 846-4311 (Cell) (970) 870-9096 (Home)

Matt Mathisen, Assistant Chief (970) 819-2492 (Cell)

Oak Creek Fire Protection District 911 Chuck Wisecup, District Chief (970) 736-8104 (Work) (970) 846-5121 (Cell) (970) 736-8150 (Home)

Brady Glauthier, Deputy Chief (970) 736-8104 (Work) (619) 988-3466 (Cell)

West Routt Fire Protection District 911 Trevor Guire, Chief (970) 276-3511 (Work (970) 846-2278 (Cell)

Brad Parrott, Assistant Chief (970) 276-3511 (Work) (970) 457-7986 (Cell)

2021 Routt County Operating Plan Page | 28

Yampa Fire Protection District 911

Machia “Ky” Cox, Chief (970) 846-2169 (Cell)

(970) 736-2511 (Home)

Scott Delto, Assistant Chief (970) 457-7469 (Cell)

Steamboat Springs Fire Rescue 911

Chuck Cerasoli, Chief (970) 879-7170 (Work)

(970) 846-5974 (Cell)

Travis Wilkinson, Deputy Chief (970) 879-7170 (Work)

(970) 846-5974 (Cell)

Scott Hetrick, Captain (A-Shift) (970) 846-1662 (Cell)

Michael Arce, Captain (B-Shift) (970) 846-3439 (Cell)

Joe Oakland, Captain (C-Shift) (303) 906-9914 (Cell)

Leighton White, Wildland Fire Coordinator (970) 819-0872 (Cell)

Doug Shaffer, Fire Marshall (970) 846-2279 (Cell)

Craig Fire Rescue 911

K.C. Hume, Chief (970) 824-5914 (Work)

(970) 629-9048 (Cell)

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Northwest Colorado Fire Management Unit (NWCFMU)

Jim Michels, FMO (970) 826-5012 (Work)

(970) 749-7399 (Cell)

(970) 878-3786 (Home)

Vacant, North Zone FMO (970) 826-5030 (Work)

(970) 326-8627 (Cell)

Little Snake Field Office – BLM

Bruce Sillitoe, Field Office Manager (970) 826-5000 (Front Desk)

(970) 826-5072 (Work)

(970) 326-3521 (Cell)

State of Colorado

State Emergency Operations Line (303) 279-8855

Sam Parsons, Northwest Fire Management Officer (720) 556-4247 (Cell)

Colorado Division of Fire Prevention and Control

Derrick Charpentier, Battalion Chief – Yampa River Region (970) 761-2572 (Office)

Colorado Division of Fire Prevention and Control (970) 692-6863 (Cell)

Bobbie Lucero, Northwest Regional Field Manager (970) 846-3912 (Cell)

Colorado Office of Emergency Management

2021 Routt County Operating Plan Page | 30

Medicine Bow – Routt National Forests & Thunder Basin National Grassland Forest Supervisor – Russ Bacon Office (307) 745-2400 Cell (970) 596-0886 Asst. Forest Supervisor - Leslie Crossland Office (307) 745-2440 Cell (307) 286-4415 Forest FMO – Jay Miller Office (307) 745-2365 Cell (307) 399-1422 Forest AFMO –vacant Office (307) 745-2365 Cell (307) 760-0284 Forest PAO – Aaron Voos Office (307) 745-2323 Cell (970) 819-2898 Forest LEO Patrol Captain – Shawn Graef Office (307) 745-2451 Cell (303) 501-3132 Forest LEO – Hanah Nadeau Cell (307) 343-2335 Yampa District Ranger – Jamie Statezny Office (970) 638-4176 Cell (719) 717-0116 HPBE District Ranger – vacant Office (970) 870-2149 Cell Parks District Ranger –vacant Office (970) 723-2701 Cell MBRTB South Zone FMO – Kevin Thompson Office (970) 638-4170 Cell (720) 300-9240 MBRTB South Zone AFMO – Sean Carey Office (970) 870-2142 Cell (970) 819-7680 MBRTB South Zone LEO – vacant Cell (720) 660-0407 MBRTB South Zone LEO – Steve McCone Office (970) 870-2277 Cell (970) 819-1938 MBRTB Fuels AFMO, Lance Broyles Office (970) 870-2182 Cell (970) 629-2524

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APPENDIX B USFS-R2 Fire Operations Guidance in Bark Beetle Stands

Due to altered fuel conditions, personnel operating within the bark beetle environment should be aware of the imminent danger presented by dead and dying trees, falling at an increasing rate across a broad forested landscape.

Purpose and Intent

Fire Operations Guidance is mindful of Foundational Fire Suppression Doctrine in the Forest Service. The first principle is: No resource or facility is worth the loss of human life, however the wildland fire suppression environment is complex and possesses inherent hazards that can---even with reasonable mitigation---result in harm to fire fighters engaged in fire suppression operations. In recognition of this fact, we are committed to the aggressive management of risk.

This guidance provides a collection of potential hazards unique to bark beetle forests, including appropriate practices that have evolved over time within the wildland fire service. It does not provide absolute solutions to the unlimited number of situations that will occur.

This guidance within bark beetle stands was provided with the intention of being used in conjunction with existing fire risk management documents. No further protocols or rules are necessary to make informed risk management decisions for fire operations in bark beetle stands. The following hazard guidance is provided:

Tactical Hazards

• Withdrawal and/or reassessment should be considered if any of the following are present:

. Thunderstorms in the immediate vicinity.

. Wind speeds are strong enough that canopy movement is observed1. (Consider that wind speeds at eye level in sheltered areas may not indicate the much greater winds aloft.)

. Reliable communication cannot be established with the appropriate Dispatch Center and remain in place 24/7 when resources are engaged.

• Due to limited ingress or egress in remote areas or in terrain without vantage points, consider using an aerial platform for risk assessment and size up.

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Potential Fire Behavior Hazards

• Due to increased potential of extreme fire behavior, when ERCs approach the 90th percentile, air reconnaissance should be on scene within 1 hour of detection.

• The following situations, though possible on any wildfire, may be accentuated in bark beetle stands:

. Accelerated transition to crown fire (when needles are present)

. Increased rate of spread (Surface fire)

. Resistance to control (Heavy dead and down)

. Frequent spotting, including long range (>.25 miles)

______

1 Beaufort Scale for Estimating 20-FT Wind speed, 2010 IRPG page 77

February 16, 2010

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SIGNATURES Authorized Representatives

ROUTT COUNTY SIGNATURES

______Routt County Board of County Commissioners Date

______Routt County Sheriff Date

COLORADO DIVISION OF FIRE PREVENTION & CONTROL SIGNATURE

______Yampa River Battalion Chief Date

FEDERAL LAND MANAGEMENT AGENCY SIGNATURES

______Medicine Bow-Routt NF Forest Supervisor Date

______Bureau of Land Management NW District Manager Date

2021 Routt County Operating Plan Page | 22

ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: 3/9/21 ITEM TIME:

FROM: Kendra Alfieri TODAY’S DATE: 2/24/21 AGENDA TITLE: Public hearing on the re-adoption of the governing principals policy CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM r DIRECTION r INFORMATION I. DESCRIBE THE REQUEST OR ISSUE: BCC public hearing and re-adoption of the governing principals policy

II. RECOMMENDED ACTION (motion): Motion that:

A. Resolution #2019-055, dated September 17, 2019, is hereby repealed.

B. The attached Board of County Commissioners Governing Principles Policy is hereby adopted to be effective March 9 , 2021.

III. DESCRIBE FISCAL IMPACTS (VARIATION TO BUDGET): N/A PROPOSED REVENUE (if applicable): CURRENT BUDGETED AMOUNT: PROPOSED EXPENDITURE: N/A FUNDING SOURCE: SUPPLEMENTAL BUDGET NEEDED: YES q NO q

IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM): N/A None

P a g e | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

V. BACKGROUND INFORMATION: 1. On September 17, 2019, the Board of County Commissioners of Routt County (the “Board”) adopted Resolution #2019-055 adopting a Statement of Policy of Routt County, Colorado Concerning the Routt County Board of County Commissioners Governing Process and Principles (“Governing Principles Policy”); and

2. Section II of the Governing Principles Policy provides that the “policy shall be reviewed and considered for re-adoption after every Commissioner re-election cycle or after a new Commissioner is appointed to the Board”; and

VI. LEGAL ISSUES: None VII. CONFLICTS OR ENVIRONMENTAL ISSUES: None VIII. SUMMARY AND OTHER OPTIONS:

IX. LIST OF ATTACHMENTS:

P a g e | 2 STATE OF COLORADO ) ) ss RESOLUTION #2021-______COUNTY OF ROUTT )

A RESOLUTION ADOPTING THE BOARD OF COUNTY COMMISSIONERS GOVERNING PRINCIPLES POLICY OF ROUTT COUNTY, COLORADO

Recitals

1. On September 17, 2019, the Board of County Commissioners of Routt County (the “Board”) adopted Resolution #2019-055 adopting a Statement of Policy of Routt County, Colorado Concerning the Routt County Board of County Commissioners Governing Process and Principles (“Governing Principles Policy”); and

3. A new Commissioner was elected in the November 2020 election and the Board desires to re-adopt the Governing Principles Policy; and

4. After reviewing the Governing Principles Policy as adopted on September 17, 2019, the Board desires to repeal Resolution #2019-055 and to adopt a replacement resolution and policy; and

5. The Governing Principles Policy is currently unnumbered but will be assigned a policy number through the course of an ongoing project concerning policy review and restructuring; and

6. On March ___, 2021, the Board conducted a public hearing following notice as required by law, to consider the adoption of this resolution and the attached Governing Principles Policy; and

7. The Board finds that it is in the best interests of the citizens of Routt County that this resolution and the attached Governing Principles Policy be adopted.

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Routt County, Colorado that:

A. Resolution #2019-055, dated September 17, 2019, is hereby repealed.

B. The attached Board of County Commissioners Governing Principles Policy is hereby adopted to be effective March 9, 2021.

C. The Governing Principles Policy may be revised to reflect its policy number once assigned without further need for adoption by resolution.

ADOPTED this 9th day of March, 2021.

BY THE BOARD OF COUNTY COMMISSIONERS OF ROUTT COUNTY, COLORADO.

Timothy V. Corrigan, Chair

Vote: M. Elizabeth Melton Aye Nay Absent Timothy V. Corrigan Aye Nay Absent Timothy Redmond Aye Nay Absent

ATTEST:

Kim Bonner Routt County Clerk

ROUTT COUNTY ADMINISTRATIVE POLICIES AND PROCEDURES

TITLE Date of First Approval Board of County Commissioners Governing Principles August 24, 2010

RESPONSIBLE DEPARTMENT Date Last Revised Board of County Commissioners August 6, 2019

Purpose One: To describe adopted and agreed upon governing principles related to operations and management of Routt County business and County Commissioner conduct.

Purpose Two: To set forth practice standards for each County Commissioner when participating in Board meetings, functions, and activities including all matters related to Routt County business.

Purpose Three: To agree upon the County Manager’s role in the management of County operations and the relation to the Board.

Department(s) Affected: County Commissioners and all County Departments.

I. Definitions:

A. The “Board” refers to the Routt County Board of County Commissioners. The Board is a group of three different individuals all strong willed and inherently committed to the County and its progression forward. Each Commissioner has put substantial effort and personal vesting into the opportunity to serve as a County Commissioner and be a public servant. Each Commissioner brings varied backgrounds and perspectives, and works collectively on the Board to lead Routt County through their elected term. Each Commissioner individually has little to no authority or influence but provides their abilities to the collective Board.

B. “C.R.S.” refers to the Colorado Revised Statutes, as amended from time to time.

II. This policy is applicable to the present Board and shall be reviewed and considered for readoption after every Commissioner re-election cycle or after a new Commissioner is appointed to the Board.

III. Governing Principles and Board Responsibilities. The Board will lead the County toward the performance desired by the citizens and in the best interests of the County as a whole.

A. The Board will approach its duties with an emphasis on an outward and forward-looking vision, strategic leadership, and making decisions that affect the County as a whole.

B. The Board will direct the organization by providing broad policy and administrative direction that reflects the Board’s goals in the best interests of the County. While the

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Board is the ultimate authority of County policies and has ultimate budget authority, it will be open to considering policy initiatives from citizens, other elected officials, and County staff members.

C. The Board will identify impacts to the County and identify resources to address those impacts while providing broad direction to County staff in support of County initiatives and policies.

D. Board decisions will be made from informed positions with full awareness of its stewardship obligation to its constituents. In order to govern effectively, it is essential that Commissioners conduct themselves with discipline including, but not limited to, thorough preparation and attendance at Board meetings, focus on policy making principles and role clarification, and self-monitoring of policy adherence.

E. The Board will exercise a high degree of accountability to citizens and other governmental/non-governmental entities and Routt County government. Measures of accountability include, but are not limited to, the following:

1. Maintaining governing principles and practices that serve the interests of Routt County.

2. Identification of goals, strategies, outcomes, and impacts (financial and otherwise).

3. Clear and functional policies, resolutions, regulations, and ordinances resulting from the Board’s legislative and administrative roles.

4. Direct communication between the Board and County Manager as to delegation of authority, limits of that authority, progress monitoring, and reporting to the Board.

IV. Board/Commissioner Conduct. The Board will only be able to function and operate in an effective way if its individual Commissioners conduct themselves in a manner conducive to the governing principles set forth above. The Board shall emphasize the following functional principles and practice standards as individuals and as a Board when conducting Board meetings and/or participating in any meeting where Routt County business is at issue:

A. Core Values. The Board will adhere to the Routt County Core Values: Trust, Integrity, Effectiveness, Efficiency, and Fiscal Responsibility.

B. Fairness. Objectivity and openness will extend to citizens, staff members, and fellow Commissioners and are essential ideals to making effective and enduring decisions. Therefore, the Commissioners will abide by the following practice standards:

1. Respectfully listening to all sides of an issue. The obligation to listen does not equate to an obligation to agree or act as requested.

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2. Objectively consider concerns or opportunities brought to the Board.

3. Provide impartial and just treatment without favoritism or discrimination.

C. Transparency. Open and transparent governing is essential to building and/or maintaining trust with the public. Therefore, the Commissioners will abide by the following practice standards:

1. Avoiding even the perception of violations of the Open Meetings Law by ensuring that all decisions of the Board concerning public business and discussions on such decisions will occur during properly noticed public meetings.

2. Making relevant, accurate, and timely information regarding County fiscal policies, goals, services, and decisions that impact the public available to citizens.

3. Encouraging access to the Board.

4. Maintaining records such that they are open to public scrutiny, including electronic mail and electronic records.

D. Respect. The Board is committed to respecting all individuals including citizens, staff members, and fellow Commissioners. Therefore, the Commissioners will agree to the following practice standards:

1. Understanding that respect comes in many forms and make every effort to show respect for others verbally and non-verbally.

2. Minimizing disruptions when individuals speak.

3. Avoiding judgmental and disparaging comments or tone of voice.

4. Avoiding speaking over individuals.

5. Allowing for respectful disagreement.

6. Listening carefully and attempting to understand the perspectives of others.

7. Making every attempt to work through interpersonal conflict in a constructive and effective manner.

8. Encouraging Commissioners to voice their individual opinions.

E. Ethics. As public officials, the Commissioners will hold themselves to a high standard of honesty and integrity. Therefore, the Commissioners will abide by the following practice standards:

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1. Being committed to high standards of ethics and adherence to the laws of the State of Colorado.

2. Represent the interests of the County as a whole. This standard supersedes any conflicting interest, including personal interests or interests of third-party groups or memberships.

3. Prohibit nepotism or any form of favoritism.

4. Avoid any form of conflict of interest but disclose such conflict if it exists.

F. Communication. To be effective as elected officials, the Board must communicate clearly and completely at all times. In order to enhance communication among the Board, staff members, and citizens, the Commissioners will abide by the following practice standards:

1. Being truthful, open, and direct while still maintaining the principles of respect set forth herein.

2. Providing full disclosure in communications among Commissioners. This includes disclosure of information received from citizens by individual Commissioners. Disclosures should occur at the next public meeting when possible. It is understood that some citizens may request confidentiality and, in situations where confidentiality is warranted, the Commissioner receiving the information will disclose the general nature of the meeting.

3. Addressing issues and responding to requests in a timely manner by agreeing on a response time when possible.

4. Ensuring that there will be no Board communications among Commissioners that indicate opinions or positions outside of a public meeting.

5. Electronic mail or interoffice messages will only be used to share information to fellow Commissioners with no narrative that would imply the beginning of dialogue among Commissioners or express individual opinions or positions.

6. Discussions concerning collaborative drafting of letters for Board signature shall only occur during properly noticed public meetings.

7. Materials received by a Commissioner acting on behalf of the Board will be forwarded to the remaining Commissioners and County Manager as soon as practicable and any discussions of said materials will occur during properly noticed public meetings.

G. Miscellaneous. In the best interests of Routt County, the Commissioners are committed to the following practice standards:

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1. Commissioners shall not individually represent the Board or act in a representative capacity of the Board unless granted specific authority to do so.

2. A Commissioner who votes in the minority is encouraged to explain their dissenting vote and must respect the legitimacy of the majority decision and support the decision as official action of the Board.

3. Commissioners accept and respect each Commissioner’s individuality, supporting each other by capitalizing on individual strengths, working together as a team, and utilizing each Commissioner’s expertise to accomplish the goals of the Board and Routt County.

4. Information flow within Routt County is important, thus, Commissioners and all affected parties should have all the information that is important to them whenever possible.

5. Individual Commissioners may wish to send letters of support or opposition to a particular cause or action. The Board agrees that those letters are acceptable if the letter specifically states that the position taken is solely attributable to the individual Commissioner. The Board’s standard letterhead may not be utilized for such letters.

6. Commissioners may not attempt to exercise individual authority over County operations except as explicitly delegated by the Board.

a. The Board’s interaction with the County Manager, staff members, the press, or any other entity must recognize the lack of authority that any individual Commissioner or group of Commissioners has over the County or staff members except when explicitly authorized by the Board in a public meeting. b. Commissioners may not intentionally coerce or intimidate County employees or interfere with their duties or authority. c. Individual Commissioners may be assigned specific roles in developing County Manager and County Attorney performance evaluations subject to review and approval by the Board.

V. Role of County Manager. Routt County has adopted the Commission-Manager form of governance to provide guidelines for the separation of administrative and legislative functions, increase efficiency, and supplement the functions of elected officials.

A. The Board has the authority to create the office of county manager pursuant to C.R.S. § 30-11-107. On November 13, 2001, the Board adopted Resolution Number 2001-087 confirming the creation of the county manager position.

B. County Manager Responsibilities. The Board, which is ultimately accountable to citizens, makes policy decisions and establishes County policies and overall County direction in collaboration with the County Manager and department heads. The County Manager is

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charged with implementing the policies while managing resources and operations. The policies, direction, and goals of the Board instruct the County Manager to achieve certain results while permitting the County Manager to act within acceptable boundaries of reasonable prudence and discretion. The County Manager shall have the following responsibilities:

1. The County Manager provides administrative support to the Board and keeps the Board informed of issues impacting or potentially impacting County operations and financial health.

a. The County Manager serves as the link between the Board and departments and staff members. b. The County Manager ensures that the County will have administrative procedures to promote effective and efficient communication to the Board. c. No individual Commissioner has authority over the County Manager. Information may be requested by individual Commissioners but if such request, in the County Manager’s judgment, requires a material amount of resources or is in conflict with other policies or directives, the County Manager may ask for Board action on the request. Only decisions of the majority of Commissioners are binding on the County Manager.

2. With the exception of the County Attorney, the County Manager shall have authority over all appointed department heads and their staff members.

3. The County Manager supervises, and controls day-to-day functions and management decisions required to carry out the objectives of the Board and commits to keep the Board informed of functions, decisions, and actions required to carry forward the Board objectives.

a. The County Manager protects against any practice, activity, decision, or organizational circumstance that is unlawful, unethical, imprudent, or in violation of commonly accepted business and professional standards. b. The County Manager shall not cause nor allow the County’s assets to be unprotected, inadequately maintained, or put at risk. c. The County Manager protects County property, staff members, and citizens against conditions that are unsafe, unfair, or undignified. d. The County Manager ensures that there are adequate plans in place to protect the County, its staff members, and its citizens during emergencies or disasters including prevention, response, and recovery. e. The County Manager plans for and implements Board objectives. f. With respect to strategic planning for projects, services, and activities with a fiscal impact or the ongoing condition of the County’s fiscal health, the County Manager protects the programmatic or the fiscal integrity of Routt County government.

4. The County Manager administers County operations consistent with reasonable interpretation of Board direction or County policies.

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a. The Board may change its policies from time to time and express limits upon the County Manager’s delegation authority. So long as any particular delegation is in place, the Board will respect and support the County Manager’s decisions. b. It may, at times, be in the best interests of the County to waive adopted Board policies. The County Manager shall request Board approval for any policy waiver unless such authority was previously granted in writing. c. The County Manager shall apprise the Board of any deviation from County policy or Board direction as soon as practicable.

5. The County Manager exhibits the highest degree of professional conduct toward the Board, staff members, external entities, and all citizens including, at a minimum, adherence to the standards of conduct described in this policy as applicable to the Board.

C. County Manager Performance. Organizational performance within the scope of the County Manager’s authority is the general measurement of the County Manager’s performance.

1. Specific measurements of the County Manager’s performance may include, but are not limited to, the following:

a. Achievement of Board goals and directives. b. Adherence to Board policies. c. Appropriate management of departmental operations within the County Manager’s scope of authority. d. Proper supervision of staff members within the County Manager’s scope of authority and appropriate administration of personnel policies. e. Communication with the Board.

2. Performance measurements may be obtained by any method the Board deems appropriate.

3. The Board will conduct formal, annual performance evaluations of the County Manager to include a summation of performance criteria as agreed upon by the Board. The Board Chair will lead the evaluation process.

Waiver Authority, if any: None.

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ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: March 9, 2021 ITEM TIME: 10:30 a.m.

FROM: Erick Knaus TODAY’S DATE: March 2, 2021 Consideration for signing of a Facility Use Agreement with Advantage AGENDA TITLE: Treatment Centers, Inc. for Use of the Detox Facility CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM  DIRECTION  INFORMATION I. DESCRIBE THE REQUEST OR ISSUE:

Consideration for approval and signing of Facility Use Agreement with Advantage Treatment Centers, Inc. for Use of the Detox Facility.

II. RECOMMENDED ACTION:

Motion to approve and authorize the Chair to sign a Facility Use Agreement with Advantage Treatment Centers, Inc. for Use of the Detox Facility.

III. DESCRIBE FISCAL IMPACTS (VARIATION TO BUDGET): PROPOSED REVENUE: PROPOSED EXPENDITURE: FUNDING SOURCE:

Advantage has agreed to perform UA collections to DHS for $15 per sample.

IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM):

ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

V. BACKGROUND INFORMATION:

The County owns a Detox Center located in the garden level of the Routt County Justice Center. Advantage provides UA collections for the 14th Judicial District Probation Department and the Routt County Department of Human Services. The Probation Department and DHS have requested that the County allow Advantage to use the Detox Center for the purpose of providing the UA collections.

The County Attorney worked with Advantage to develop a Facility Use Agreement to allow the requested use of the County’s Detox Center. Advantage has signed the attached Facility Use Agreement.

VI. LEGAL ISSUES:

N/A

VII. CONFLICTS OR ENVIRONMENTAL ISSUES:

N/A

VIII. SUMMARY AND OTHER OPTIONS:

N/A

Advantage Treatment Center PO Box 328 Sterling, CO 80751 Josh Mayhugh

ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: March 9, 2021 ITEM TIME:

FROM: J. Kennedy/M. Mordi/R. DuBois TODAY’S DATE: March 1, 2021 AGENDA TITLE: RFP 703 Water Pump on Trailer Purchase Approval CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM r DIRECTION r INFORMATION I. DESCRIBE THE REQUEST OR ISSUE: Request the Board of County Commissioners approve the purchase and authorize the County Manager to electronically sign the Purchase Order to Thompson Pump and Manufacturing for 1 new 2021 Water Pump on Trailer in the amount not to exceed $40,705 for the Routt County Road and Bridge Department District 2 shop. II. RECOMMENDED ACTION (motion): Motion by the Board of County Commissioners to approve the purchase and authorize the County Manager to electronically sign the Purchase Order to Thompson Pump and Manufacturing for 1 new 2021 Water Pump on Trailer in the amount not to exceed $40,705 for the Routt County Road and Bridge Department District 2 shop. III. DESCRIBE FISCAL IMPACTS (VARIATION TO BUDGET): PROPOSED REVENUE (if applicable): CURRENT BUDGETED AMOUNT: $30,000 PROPOSED EXPENDITURE: $40,705 FUNDING SOURCE: HE 65710998 801100 SUPPLEMENTAL BUDGET NEEDED: YES X NO q This purchase will require a supplemental budget request for $10,705 from Road & Bridge IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM): None

V. BACKGROUND INFORMATION: The Routt County Purchasing Agent sent out RFP 703 Water Pump on Trailer to 7 vendors, as well as advertised in the Pilot and the RC website. We received 12 proposals as detailed on the attached RFP 703 Bid Tabulation.

After careful review of all proposals, the R&B Department has selected the proposal offered by Thompson Pump and Manufacturing as the best value for the County. The equipment has a full 12 month warranty and will be delivered FOB Destination to the D2 shop. VI. LEGAL ISSUES: None

P a g e | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

VII. CONFLICTS OR ENVIRONMENTAL ISSUES: None VIII. SUMMARY AND OTHER OPTIONS: Recommend the Board of County Commissioners approve the purchase and authorize the County Manager to electronically sign the Purchase Order to Thompson Pump and Manufacturing for 1 new 2021 Water Pump on Trailer in the amount not to exceed $40,705 for the Routt County Road and Bridge Department District 2 shop. IX. LIST OF ATTACHMENTS: RFP 703 Bid Tabulation Thompson Pump and Manufacturing Proposal

P a g e | 2 REQUEST FOR PROPOSAL (RFP) 703 ROAD AND BRIDGE DEPARTMENT DISTRICT 2 WATER PUMP ON TRAILER ROUTT COUNTY, COLORADO

The purpose of this Request For Proposal (RFP) and accompanying specifications are to provide instructions and assistance in submitting an offer to provide one (1) new, unused, latest model water pump on trailer to be used by the Road and Bridge Department. The objective is to issue a purchase order to supplier by February 19, 2021 with a production schedule to County by Offeror by February 26, 2021 for County approval; with delivery of a water pump on trailer to County by July 30, 2021, or mutually agreed upon date.

1) GENERAL TERMS AND CONDITIONS a) Proposal responses must be received not later than:

2:00 p.m. Mountain Time February 5, 2021

b) Any proposal response received after the time and date stipulated will not be considered and will be rejected and returned to the Offeror. c) Email is the preferred method of response (see below for further detail). d) If a paper copy of RFP response is received it must be in a sealed envelope with “RFP-703 District 2 Water Pump on Trailer” clearly written on the sealed envelope and the envelope shall bear the name of the Offeror, his address, and phone number. e) If you utilize U.S. mail, express delivery service, or hand deliver please send to the correct address listed below:

USPS, Expedited services via Federal Express or UPS, to this address Routt County Commissioners Office 522 Lincoln Avenue, Suite 30 Steamboat Springs, CO 80487

For questions or further information please contact Julie Kennedy, Purchasing Agent [email protected] Direct Phone Number: 970-870-5316 Fax: 970-879-3992

f) Email to [email protected] is the preferred method of response. However, 35 megabyte is the maximum amount of data Routt County can receive in any one email. Sometimes this may necessitate more than one email by the Offeror or elimination of high megabyte unnecessary graphics. It is up to the Offeror to ensure emails do not exceed this limit and must confirm receipt of email by Routt County prior to due date and time. An email sent but not received by the due date and time will not be considered. If proposal response is submitted electronically Routt County will not be responsible for the security of the response from an Offeror from others. g) Routt County advocates open and fair competition among suppliers and contractors to provide the best goods and services for Routt County and its citizens. The County prohibits discrimination based on political affiliation, race, creed, color, national origin, ancestry, sex, sexual orientation, age, religion, handicap, disability, veteran status or genetic information in all business transactions, purchases and contracts. h) The failure or omission of an Offeror to acquaint himself/herself with existing conditions shall in no way relieve him/her of any obligation with respect to this RFP or to the contract. i) Proprietary information from competing Offerors shall not be disclosed to the public or to competitors.

2) INQUIRIES AND NO CONTACT POLICY a) All questions must be received, in writing, prior to 1:00 p.m. Mountain Time January 29, 2021 and shall be directed only to Routt County Purchasing Agent Julie Kennedy at [email protected]. Answers to questions received that would change and/or clarify this solicitation will be provided in writing, via an addendum to all firms that have received the original RFP after the date for questions has expired. In this way, we hope to eliminate multiple addendums. b) Questions will be answered by addenda that will be issued to all Offerors who received a copy of the RFP and posted on the Routt County website. The County shall not be legally bound by an addendum or interpretation that is not in writing. c) Any contact initiated by any Offeror with any County representative, other than the Purchasing Department representative listed herein, concerning this RFP is prohibited. Any such unauthorized contact may cause the disqualification of the Offeror from this procurement transaction. Information obtained from an unauthorized officer, agent, or employee of Routt County or any other person shall not affect the risks or obligations assumed by the contractor or relieve him from fulfilling any of the conditions of the contract for the purpose of this project.

3) LATE PROPOSAL RESPONSES a) Late proposal responses shall be considered void and unacceptable. They will not be accepted and will be returned to the Offeror. b) It is the sole responsibility of the Offeror to ensure that their proposal response is received by Commissioners Office personnel before the deadline indicated above. If you decide to utilize an express delivery service, please note that overnight service is not always delivered on the next day. Routt County will not be responsible for responses sent to other County offices, etc. c) If proposal response is submitted electronically Routt County will not be held responsible for late responses due to failure of electronic communications.

4) WITHDRAWAL OF PROPOSAL RESPONSES BEFORE OPENING a) Proposal responses may be modified or withdrawn prior to the due date and time above by submitting a written request for its withdrawal to the Purchasing Agent listed. After the time set for opening of proposal responses no proposal response may be modified or withdrawn. Withdrawal requests received after the time advertised for proposal response opening will be void, regardless of when they were mailed. Offeror may submit the same, a new, or a modified proposal response prior to the due date and time shown above. b) No Offeror may withdraw a proposal response within 60 days after the actual date of the RFP opening.

5) MISTAKES AFTER PROPOSAL RESPONSE OPENING a) Proposal responses containing patently obvious mechanical, clerical or mathematical errors may be withdrawn by the Offeror if clear and convincingly sworn, written evidence is furnished to the County no later than 48 hours before the proposal response opening excluding Saturday, Sundays and Legal Holidays. b) Under no circumstances can an Offeror be allowed to raise their unit prices(s) as contained in the initial proposal response.

6) REJECTION OF PROPOSAL RESPONSES a) Routt County Board of County Commissioners (BCC) reserves the right to reject any or all proposal responses and to waive informalities and minor irregularities in proposal responses received, and to accept any portion of the proposal response that is deemed to be in the best interest of Routt County.

7) INDEMNIFICATION a) The successful Offeror shall indemnify and save harmless Routt County and all County officers, agents, and employees from all suits or claims of any character brought by reason on infringing on any patent trademark or copyright. b) Routt County will not be liable in any way for any of the costs incurred by the Offerors in preparation of their proposal responses in response to this RFP nor for the presentation of their proposal responses or participation in any discussions or negotiations.

8) PROTEST PROCEDURE Filing a Protest and When to File: Protest shall be submitted in writing and received by the Purchasing Agent on the earliest of seven (7) working days after the aggrieved person knows or should have known of the facts giving rise thereto or ten (10) days after award. Protests based upon restrictive specifications or alleged improprieties in any type of solicitation, which are apparent prior to bid opening or the closing date for receipt of initial proposal responses, must be filed no later than three (3) days prior to bid opening or the closing date for receipt of initial proposal responses.

Subject of Protest: Protesters may file a protest on any phase of solicitation or award, including but not limited to specification or award. Protesters may not challenge the evaluation criteria or the relative weight of the evaluation criteria or the formula for making an award determination.

Content:  The written protest must include the following: o The name and address of the protester o Appropriate identification of the purchase o A statement of the reasons for the protest o Any available exhibits, evidence or documents substantiating the protest Decision: The Director of Purchasing and County Manager shall make a decision, in writing, on a protest within seven (7) working days after receiving all relevant, requested information. The decision shall inform the protestor of his or her right to appear to the Board of County Commissioners within seven (7) working days. Within fourteen (14) working days the Board of County Commissioners shall render a decision or state the time frame for the protest review. The decision of the BCC is final.

Withholding of Award: When a protest has been filed before award, the County will not make an award prior to the resolution of the protest, and when a protest has been filed before the opening of bid or proposal responses, the County will not open responses prior to the resolution of the protest, unless the County determines that:  The items to be procured are urgently required  Delivery or performance will be unduly delayed by failure to make the award promptly  Failure to make prompt award will otherwise cause undue harm to the County and its citizens

When a protest has been filed after award, the County will not terminate or cancel any contract or Purchase Order issued to another vendor, unless it is determined by the County Manager that the award should be canceled and the project/purchase canceled, re-advertised and solicited or any other option in the best interests of the County.

9) PERMITS, TAXES AND FEES a) All proposal responses submitted must include the price of any business and professional licenses, permits, taxes and fees as required by Federal, State or Local Government Agencies. Routt County does not waive any fees for its own projects. b) The proposal response price shall be exclusive of any federal or state taxes from which Routt County is exempt by law.

10) CLARIFICATION OF RFP DOCUMENTS AND ADDENDA a) If an Offeror discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in these RFP documents, they shall immediately notify the Purchasing Agent of such error and request modification or clarification of the document. b) Offerors requiring additional information may submit their questions in writing to the attention of the Purchasing Agent. c) Answers to questions received that would change and/or clarify this solicitation will be provided in writing, via an addendum to all firms that have received the original RFP after the date for questions has expired. In this way, we hope to eliminate multiple addendums. d) RFP and addenda are listed on the Routt County website under the Purchasing Department and it is the Offeror’s responsibility to ensure they have all addenda pertaining to this RFP. The Routt County website is www.co.routt.co.us. e) It will be the Offeror’s responsibility to make inquiry as to the addenda issued. f) Any addenda issued will be numbered sequentially beginning with the number #1. g) Number of each addendum received, if any, must be shown on the signature page of response document. h) All such addenda shall become part of the contract documents and all Offerors shall be bound by such addenda. i) The County shall not be legally bound by an addendum or interpretation that is not in writing.

11) WARRANTY a) Offeror shall specify warranty terms and conditions and supply supporting documentation regarding warranty, if available. Warranty service must be performed at the Routt County on-site location. Specify location of closest provider for warranty repairs and service for proposed equipment. Specify Warranty:______12 Months Closest Warranty Provider:______Thompson Pump and Manufacturing Johnstown, CO. 80534 ___ Additional Warranties (if available):______Cost associated:______

12) DELIVERY a) Routt County to inspect completed front wheeled loader at Offeror facility prior to delivery FOB Destination by August 28, 2021, or mutually agreed upon date.

13) OFFEROR SUGGESTED OPTIONS/ALTERNATIVES a) Please provide your suggested alternatives, options, enhancements, accessories, etc. which in your opinion, would provide a better value, service, product, life, etc. to Routt County and may not be specified in the technical specifications. Please list below your suggestions/options, and indicate the reasoning or justification for your suggestions. State the price or costs associated with these options (if any). Please submit brochures/literature with information of the reason for the suggested enhancement, option, etc (attach additional information if necessary).

Suggested Option/Alternative ______Justification______Price______

14) GOVERNING PRICES a) Each Offeror shall furnish the information required; the unit price for each item offered must be shown. A total for each item offered must be entered, and in case of error in extension, unit price prevails. (Award may be awarded on an “each basis” or “complete lot offer”).

15) QUALITY OF PRODUCTS a) Unless otherwise indicated in this RFP, it is understood and agreed that any item offered or shipped in response to this RFP shall be new and date stamped, the latest model, and in first class condition, and when applicable all containers shall be new and suitable for storage or shipment, and that prices include standard commercial packaging. b) Samples of items, when requested, must be furnished free of expense, and if not destroyed by testing, will be returned at Offeror’s request and expense. c) All materials and products offered must be guaranteed to meet the requirement to the specifications indicated and operate satisfactorily on the County’s existing equipment (as applicable).

16) QUANTITIES a) Whenever quantities or usages are provided by the County, these are estimates only. These quantities are for information only and will be used for tabulation and presentation of the prices offered. b) No guarantee or warranty is given or implied by the County as to the total amount that may or may not be purchased from any resulting contracts.

17) ITEM SUBSTITUTIONS a) Brochures and/or specifications must be submitted where applicable; if unable to quote on items specified, quote on “or equal items”, specifying brand, etc. b) Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized, they are used only to denote the quality standard of the product desired and they do not restrict Offerors to the specific brand, make, manufacturer, or specification named; they are used only to set forth and convey to prospective Offerors the general style, type, character, and quality of the product desired; and approved equivalent products will be considered. c) It shall be the responsibility of the Routt County personnel to determine what is considered an approved equivalent product on any and all projects or items.

18) REFERENCES AND QUALIFICATIONS a) All Offerors shall include a list of a minimum of three references, from similar projects only, who could attest to the firm’s knowledge, quality of work, timeliness, diligence, flexibility, and ability to meet budget constraints. Include names, contact persons, and phone numbers of all references. b) References may or may not be reviewed or contacted at the discretion of the County. Typically, only references of the top ranked short listed Offerors are contacted. The County reserves the right to contact references other than, and/or in addition to, those furnished by Offeror. c) All work shall be prosecuted in an orderly and diligent manner. All work to be completed in a good and workmanlike manner in accordance with the generally accepted standard of care in the industry.

19) SUBCONTRACTORS a) The Offeror shall supply the names and addresses of major material suppliers and subcontractors when requested to do so by Routt County personnel.

20) OFFEROR’S RESPONSIBILITY a) Each Offeror shall fully acquaint themselves with conditions relating to the scope of work and restrictions attending the execution of the work under the conditions of this RFP. The failure or omission of an Offeror to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to his response or to the contract. It is expected that this will sometimes require on-site observation. b) Offerors must satisfy themselves of the accuracy of the estimate quantities in the RFP schedule by examination of the site and a review of the drawings and specifications, including addenda. Each Offeror is responsible for inspecting the site and informing himself of the conditions under which the work is to be performed and for reading and being thoroughly familiar with the contract documents. The successful Offeror will not be allowed any extra compensation in the form of contract price or time by any matter or thing on which he could have fully informed himself prior to the submission of the Offeror’s response. c) After responses have been submitted, the Offeror shall not assert that there was a misunderstanding concerning the quantities of the work or the nature of the work to be done.

21) INSTRUCTION FOR SUBMITTING PROPOSAL RESPONSE a) Offeror’s proposal response submittals must be in strict compliance with this RFP and failure to comply with all provisions may results in disqualification. b) Any products and services that are not specifically addressed in this RFP, but are necessary to provide functional capabilities proposed by the Offeror, must be included in the proposal response. c) Offeror’s proposal response must include a cover letter which has been signed by an individual authorized to bind the Offeror. Cover sheet to contain names, email addresses and phone numbers for persons who may be contacted to answer questions. Also, the cover sheet shall state who prepared the submittal response and how that person can best be reached. Number of each addendum received, if any, must be shown on the signature page of response document. All proposal responses submitted without such signature may be deemed non-responsive. d) Offeror is responsible for any and all permits, license, fees, etc. necessary to complete the project. Routt County does not waive any building fees for its own projects. e) Offerors are to submit written proposal responses which present the Offeror’s qualifications, understanding of the work to be performed and cost to complete the proposed scope of work. Identification and description of any special or unique features or additions the Offeror wishes to offer as alternatives or options should be noted. f) Offeror’s proposal response should be prepared simply and economically and should provide all the information which the Offeror considers pertinent to its qualifications for the project and which respond to the Scope of Work and Evaluation Criteria listed herein. Emphasis should be placed on completeness of services offered and clarity of content. g) Offeror must clearly mark any material considered to be confidential and will be treated as such by Routt County to the extent permitted by law. h) List of proposed key staff for this project; describe the level of their involvement including brief biographical information indicating the number of years of similar experience, and years with your company (note that proposed key staff will be required on site for this project). i) List the categories of work that your organization normally performs with its own forces. j) Please note Routt County is a member of National Purchasing Partners (NPP), National Joint Powers Alliance (NJPA), Colorado Multiple Assembly of Procurement Officials (MAPO), Western States Contracting Alliance (WSCA), US Communities and several other organizations so we request the most competitive price available be submitted to us. k) Offerors must include a proposal response price sheet for all costs, both itemized and total.

22) CONTRACT DOCUMENT a) The contract that will be used will be a Routt County Purchase Order. A sample Routt County Purchase Order is shown below. b) In the event that Offeror intends to request any changes to the County’s Purchase Order terms and conditions, Offeror must identify those changes, provide a copy of the contract language they are proposing and state the reasons for such request in the Offeror’s proposal response. If the Offeror states that its request for changes is not negotiable, County reserves the right to reject the Offeror’s proposal response as non-responsive.

23) COUNTY SUPPORT The County shall: a) Provide to Offeror all information in possession of the County which relates to the County’s requirements for the project or which is relevant to the project. b) Examine all studies, reports, sketches, drawings, specifications, proposal responses, schedules and other documents presented by the Offeror. c) Designate a person to act as the County’s representative with respect to the work to be performed under this contract. Such person shall have the authority to transmit instructions, receive information, interpret and define the County’s policies and decisions with respect to the contract.

24) ESTIMATED PROJECT SCHEDULE a) This schedule is only an estimated timetable and may be changed by Routt County at any time.

RFP Sent to Offerors January 5, 2021 Last Day for Questions from Offerors January 29, 2021 RFP Response Due February 5, 2021 Recommend Award to BCC February 16, 2021 Purchase Order Issued to Supplier February 19, 2021 Production Schedule to County for Approval February 26, 2021 Delivered FOB Destination to Routt County July 30, 2021 or mutually agreed upon date

25) EVALUATION CRITERIA The following criteria will be used in the evaluation of qualifications for development of the short list of those Offerors to be considered for interviews and/or potential negotiations. Offerors are required to address each evaluation criteria in the order listed and to be specific in presenting their qualifications. The evaluation criteria will consider the following factors: i. Product quality/appropriateness ii. Agreement to use the Routt County contract (Purchase Order) as is iii. Ability to meet Routt County project schedule iv. Offerors qualifications/experience v. Offerors support/service vi. Offerors warranty/maintenance vii. Overall cost and value of project.

26) SELECTION PROCEDURE a) Proposal responses will be evaluated by the Routt County evaluation team (herein called Selection Committee) selected for this RFP. b) Purchase orders, invitations for bid (IFB), requests for proposal (RFP), tally sheets and other purchasing information of a public nature are available for inspection at the Purchasing Department. This information will only be made public after a bid opening or after a contract award in a proposal process. Some proposal and bid documents are confidential (i.e. financial statements, litigation records, internal selection criteria results, etc.) Records requests for information identified as confidential by bidders or proposers as approved by the Director of Building & Plant/Purchasing will not be considered a public record, unless the provisions of the Colorado Open Records Act or a court order require otherwise. c) Should the Selection Committee determine at its sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that Offeror or further proposal responses may be sought. d) The Selection Committee will evaluate proposal responses for award by evaluating the proposal responsiveness to this RFP based on the criteria included in this RFP. Routt County reserves the right to investigate the qualifications of all Offerors under consideration and to confirm any part of the information furnished by the Offeror, or to require other evidence of managerial, financial or technical capabilities which are considered necessary for the successful performance of the work. e) The Selection Committee may engage in individual discussions or request a written and/or oral presentation with Offerors deemed fully qualified, responsible, and suitable on the basis of initial responses and with emphasis on professional competence, to provide the required services. Repetitive informal interviews will be permissible. Such Offerors will be encouraged to elaborate on qualifications and performance data or staff expertise pertinent to the proposed project, as well as alternative concepts. f) Nothing in this RFP precludes the County from requesting additional information at any time during the procurement process. Not all Offerors may be contacted for further information, e.g., demonstrations, interviews, etc. It is at the sole discretion of the Selection Committee if additional interviews, demonstrations, etc. will be needed. g) On the basis of evaluation factors published in the RFP and all information developed in the selection process to this point, the Selection Committee shall select in the order of preference one or more Offerors whose professional qualifications and proposed services are deemed most meritorious. h) Then if a contract satisfactory and advantageous to Routt County can be negotiated at a price considered fair and reasonable, the Offeror shall be recommended to the proper delegated authority as relayed by the Routt County Delegation of Authority revised November, 2017. County shall have no contractual or other liability for products or services delivered or performed prior to proper execution hereof. i) If a contract cannot be negotiated, negotiations with the Offeror ranked first shall be formally terminated and negotiations conducted with the Offeror ranked second, and so on until such a contract can be negotiated at a fair and reasonable price.

j) Routt County Board of Commissioners (BCC) reserves full right to reject any or all proposal responses and to waive informalities and minor irregularities in proposal responses received, and to accept any portion of the proposal response that is deemed to be in the best interest of Routt County.

27) BASIS FOR AWARD a) Information and/or factors gathered during interviews, negotiations and any reference checks, in addition to the evaluation criteria stated in this RFP, and any other information or factors deemed relevant by the County, shall be used in the final award.

28) SPECIFICATIONS

Water Pump Specs

TRAILER: Pump mounted on trailer Flip-tongue design DOT approved LED tail, side, brake, and directional Safety chains with safety hooks One 3000lbs tongue jack with foot plate, 2- 2000lbs side wind jacks on rear corners. Heavy duty 6000lbs axel. ST225/75R15 Tubeless 8 PLY Surge brakes Transport tie downs Central lifting point /act as a roll cage to prevent damage 2” ball hitch Spare tire with mount

PUMP ENGINE: 2.9 L4 diesel engine EPA Tier 4 Final approved Low coolant warning/shutdown 95 amp alternator 950 amp wet cell battery Low Fuel warning

6”WATER PUMP: Dry-prime Centrifugal Pump (specify pump type) Total Dynamic head of 2’ - 135’ Total head feet of 75’ with a flow of 500 gal per minute at 1500 RPM 6 Inch NPFT suction and discharge connection Pump casing- Cast iron class 30 11

Impeller- cast iron class 30. Two vane enclosed design. Impeller design incorporated with deflector vanes and pump out Vanes Single mechanical seal, with oil bath reservoir Stainless steel shaft 45 Degree angle inlet

CONTROL FEATURES

Standard controller that monitors and controls the pump engine, 4” to 5” LCD Screen that shows any parameters reported by the ECU That displays engine temp, engine speed, fuel level, oil pressure, Engine hours. And diagnostic codes. Trans-reflective backlit display to see in the day light as well as night Electronic E stop with red LED engagement indicator light. Is fully in closed and able to secure cabinet. Heavy duty water resistant key switch

Hard Suction Hose 5- 6”X 10’ hose with cam and grove locks, with one screen end to prevent rocks.

MANUALS: One Parts Book One Service Manual One Operator’s Book

WARRANTY ______12 Months COVERAGE: ______

DELIVERY DATE: ______8 to 10 Weeks ARO

Company Information Sheet

______Thompson Pump and Manufacturing Company Name

______4620 City Center Drive Port Orange, FL. 32129 Address

______

___386-281-7904______Phone Number Fax Number

[email protected] Email Address

___Chris______Taylor ______02/24/2021 Representative Signature Date

Total quotation Price: ______$40,705.00

Estimated Delivery: ______8 to 10 Weeks ARO

Exception or Variation and Explanation Item # Description Exception ______Item # Description Exception ______

REQUEST FOR PROPOSAL (RFP) 703 Routt County Road and Bridge Department District 2 Water Pump on Trailer

ADDENDUM(S) #______0

Please acknowledge receipt of Addendum(s) with Proposal submittal. Failure to do so will result in a non-compliant proposal.

Company Name:

______Thompson Pump and Manufacturing ______

Signature: Date:

Chris Taylor 02/04/2021

SAMPLE PURCHASE ORDER

ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: March 9, 2021 ITEM TIME:

FROM: J. Kennedy/S. Faulkner/R. DuBois TODAY’S DATE: March 1, 2021 AGENDA TITLE: Human Services Temporary Office Space Lease Approval CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM r DIRECTION r INFORMATION I. DESCRIBE THE REQUEST OR ISSUE: Request the Board of County Commissioners approve the lease and the Chair sign the lease to Pinnacle Peak Investors LLC for the Routt County Human Services Department temporary office space located at 3001 South Lincoln Avenue, Suite E, Steamboat Springs, Colorado during the construction of the new Health and Human Services Building. II. RECOMMENDED ACTION (motion): Motion by the Board of County Commissioners approve the lease and the Chair sign the lease to Pinnacle Peak Investors LLC for the Routt County Human Services Department temporary office space located at 3001 South Lincoln Avenue, Suite E, Steamboat Springs, Colorado during the construction of the new Health and Human Services Building. III. DESCRIBE FISCAL IMPACTS (VARIATION TO BUDGET): PROPOSED REVENUE (if applicable): CURRENT BUDGETED AMOUNT: $30,000 PROPOSED EXPENDITURE: 2021 7 month rental $16,800 FUNDING SOURCE: Facilities Op Budget 10106111 702450

SUPPLEMENTAL BUDGET NEEDED: YES q NO x

IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM): None

P a g e | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

V. BACKGROUND INFORMATION: The Routt County Purchasing Agent located four available commercial office spaces for rent to house the Routt County Department of Human Services for a period of 18 to 24 months while the new Health and Human Services Building is being constructed. After visiting the properties with both the Director and Assistant Director of DHS, as well as the County Manager, we found the property located at 3001 South Lincoln Avenue to be the best fit to meet both the needs of staff and clients.

The property is 2,777 sf that includes a reception area, and open-space work area, 3 individual offices, a conference room, kitchen area, an IT closet, plenty of storage space and a document center for copying with collating counter space. The unit is ADA accessible, on the bus line with ample parking for employees and Routt County vehicles.

The office is an end unit that has views and greenspace along the Yampa River and Core Trail. We all agree that the space will suit the needs of the department, for those who are currently working in the office, but more importantly can accommodate more staff and clients when we return to a pre-pandemic working environment.

The lease contract is May 1, 2021 – April 30, 2022 at $2400/month + electric with a cleaning fee for the common areas of $75/month. On May 1, 2022, the rent will be increased 4% to $2500/month. The term is 18 months, with a 6-month option to continue occupancy on a monthly basis should the construction schedule warrant. VI. LEGAL ISSUES: None VII. CONFLICTS OR ENVIRONMENTAL ISSUES: None VIII. SUMMARY AND OTHER OPTIONS: Recommend the Board of County Commissioners approve the lease and the Chair sign the lease to Pinnacle Peak Investors LLC for the Routt County Human Services Department temporary office space located at 3001 South Lincoln Avenue, Suite E, Steamboat Springs, Colorado during the construction of the new Health and Human Services Building. IX. LIST OF ATTACHMENTS: Pinnacle Peak Investors LLC Lease Agreement

P a g e | 2 OFFICE LEASE AGREEMENT

THIS LEASE is made and entered into this 9th day of March, 2021, by and between PINNACLE PEAK INVESTORS LLC, an Iowa Limited Liability Company, 1856 Lincoln Ave, Steamboat Springs, Colorado 80487 (hereinafter referred to as “Landlord”), and Routt County Board of County Commissioners with an address of 522 Lincoln Avenue, Suite 30, Steamboat Springs, Colorado 80487, (hereinafter referred to as “Tenant”).

Article I Lease and Term

1.1 Subject to the terms and conditions of this Lease, Lessor hereby leases to Lessee and Lessee hereby rents from Lessor a portion of Suite E in the office building (“the Building”) located at 3001 South Lincoln Avenue, Steamboat Springs, Colorado. Suite E totals 2,777 square feet and the Lessor hereby leases the reception area, and first three offices as well as shared common area access to the conference room (furnished by tenant), kitchen, bathrooms, and hallways. This leased space will be subsequently referred to as the “Leased Premises.” Provided Lessee pays the rent and performs the other obligations of Lessee under this Lease, Lessee may quietly hold and enjoy the Leased Premises during the term of this Lease.

1.2 The term of this Lease shall be for a period of 18 months with a commencement date of May 1, 2021. Assuming all terms and conditions are in compliance at the maturity date of the lease, Tenant will have the option to extend the lease for up to six months on a month-to-month basis through April 30, 2023.

1.3 Lessee, its employees and invitees, shall be entitled to non-exclusive use of the private access drives and parking areas at the Building, but only for purposes incidental to Lessee’s authorized use of the Leased Premises and only in accordance with rules for the use of such areas established by Lessor from time to time. Lessee shall not keep or store any items, including vehicles, outside of the Leased Premises. Lessee’s use of the parking areas shall not interfere with the use of such areas by Lessor and other occupants of the Building. Lessee shall cause its employees, customers and others visiting Lessee at the Leased Premises to abide by all rules applicable to parking or other activities at the Building. Lessee is entitled to park up to three (3) overnight vehicles in the parking lot but in order to facilitate snow removal, from November 15 to April 15 of each year, overnight vehicles must be moved on a daily basis to allow for adequate snow plowing.

1.4 Lessee agrees to vacate and surrender to Lessor possession of the Leased Premises at the expiration or termination of this Lease, by lapse of time or otherwise, in as good a condition as when Lessee occupied the same at the commencement of the term, excepting only ordinary wear and tear, or damage by the elements occurring without the fault of Lessee or other persons permitted by Lessee to occupy or enter the Leased Premises or any part thereof, or by act of God, insurrection, riot, invasion or commotion, or military or usurped power.

Article II Rent

2.1 In exchange for Lessor giving Lessee the right to use and occupy the Leased Premises during the Lease Term, Lessee promises to pay Lessor during the first Lease Term the following amount as the “Base Rent”: a sum equal to $2,400.00 per month. Beginning May 1, 2022 and continuing through the sixth month option to extend, base rent shall increase to a sum equal to $2500.00 per month. For purposes of this Lease, the Base Rent shall be all-inclusive, to include Rent, Common Area Expenses and Shared Services with the exception of the electric bill for Suite E, phone/DSL service, and common area cleaning fees and supplies. Lessee agrees to reimburse Lessor for Lessee’s pro-rata share of common area cleaning fees, currently estimated at $75/month and subject to change depending on the number of tenants who share common area access form Suites D and E.

Base Rent shall be payable in monthly installments, payable in advance, on the first business day of each calendar month during the Lease Term, without any setoff, credit or deduction. The monthly rent payable hereunder shall be referred to herein as the “Base Monthly Rent.” In the event the “Rental Commencement Date,” as defined below, shall be on a date other than the first day of the month, Lessee shall pay on the Rental Commencement Date an amount equal to the pro rata Base Monthly Rent from the Rental Commencement Date to the end of the month.

2.2 Installments of Base Monthly Rent, which includes monthly estimated Common Area Charges and charges for Shared Services, shall be due and payable in full on or before the first day of the month. All amounts payable by Lessee to Lessor under this Lease shall constitute rent. If the obligation to pay rent commences or terminates on a day other than the first day of a calendar month, payment for that month shall be prorated on a daily basis. All rent and other amounts payable by Lessee to Lessor under this Lease shall be payable in U.S. funds and shall be paid to Lessor at its address specified above, or such other place as Lessor may designate. Lessor may, but shall not be obligated to, provide statements of rent or other amounts due under this Lease. No failure or delay by Lessor in providing a statement shall excuse payment or be a waiver by Lessor of its right to collect and receive such amount. Lessee shall pay all costs incurred by Lessor in collecting any amount due under this Lease, including reasonable attorney’s fees, whether or not suit is brought or other remedies are exercised. Termination of this Lease for any reason shall not relieve Lessee from any obligation to pay rent accruing for any period prior to termination, including any adjustment for Common Area Expenses. Lessor may, at its option, in lieu of adjusting for actual Common Area Expenses payable to the final period of this Lease, make a reasonable good faith estimate of such charges and make settlement at the time of termination of this Lease.

2.3 Each month’s rent is due on the first business day of the month. If Lessor has not received the entire rental payment due from Lessee, including Common Area Expenses as provided under this Lease, within five (5) days after due date, Lessee shall pay to Lessor, as additional rent, a late payment charge equal to five percent (5%) of the overdue amount. Thereafter, the late payment charge of 5% shall be imposed monthly on the fifth (5th) day of each month on the total outstanding balance of all due and unpaid rent for the current month and all previous months (including late payment charges and any other amounts due and unpaid under this Lease).

2.4 Lessee agrees to deposit with Lessor the sum of $2400.00 to be held by Lessor as a security deposit for the timely payment and performance of Lessee’s obligations hereunder. Such deposit shall be delivered to Lessor upon execution of this Lease.

2.5 If Lessor allows Lessee to continue to occupy the Leased Premises after the expiration of the Lease Term or any Option Term, without any express agreement as to such occupancy, then such holding over shall be considered as a month-to-month tenancy subject to all terms and conditions of this Lease, as long as Lessee continues to pay Base Monthly Rent on the first business day of each month in advance in an amount equal to 1.5 times the Base Monthly Rent payable for the last month prior to such holding over, together with all Common Area Expenses and other charges hereunder. However, none of the terms in this paragraph or the fact that Lessee is allowed to hold over shall be considered as an assurance by Lessor to Lessee that it may continue occupancy of the Leased Premises on any basis after the expiration of the Lease Term, nor as a waiver of any of the Lessor’s rights to terminate this Lease and re-enter the Leased Premises.

Article III Operation and Use of The Premises

3.1 The Leased Premises may be used only for the purpose or purposes of general office use and for no other purpose or purposes without the prior written consent of the Lessor.

3.2 Lessee shall be responsible for obtaining and maintaining all licenses and permits necessary to lawfully carry out Lessee’s activities at the Leased Premises. Lessee shall comply with all federal, state and local laws, regulations and rules applicable to the Leased Premises or Lessee’s activities therein. Lessee shall not use or allow the Leased Premises to be used for any illegal or unsafe purpose and shall not create or allow any unsafe condition or nuisance at the Leased Premises or the Building. Lessee shall be liable to Lessor for any fine(s) levied as a result of such illegal or unsafe use.

Article IV Repairs

2 4.1 Except as otherwise provided in this Lease, Lessor shall maintain and repair the exterior walls, foundation, subfloor and roof of the Building and the utility installations, wiring, conduit and plumbing that provide water, sewer, electricity, telephone and gas service to the meter boxes of the Leased Premises, or if there is no meter, to the first point on the interior of the Leased Premises. In no event shall Lessor be required to maintain or repair any doors, plate glass or other breakable materials used in the Building or to make any repairs resulting from any act or omission of Lessee or its subtenants or their respective agents, employees, invitees, contractors, concessionaires or similar parties. Lessor shall not be liable for any failure to make repairs unless Lessee first gives written notice to Lessor specifying the repair in question, such repair is in fact necessary and Lessor fails to complete the repair within a commercially reasonable time after the notice. In no event shall Lessor be liable for damage resulting from failure of plumbing, electrical, gas, water or other pipes, systems or facilities in or about the Leased Premises or the Building or for damage caused by water coming through the roof, skylights, vents or otherwise, unless the damage directly results from Lessor’s failure to maintain or repair facilities required to be repaired or maintained by Lessor pursuant to the express terms of this Lease. However, Lessor shall not be liable to Lessee for any lost profits or consequential damages of any kind.

4.2 Except for those items which are expressly the responsibility of Lessor pursuant to Section 4.1, Lessee shall be responsible for all other maintenance and repairs at the Leased Premises, and shall keep the Leased Premises and all equipment, facilities, light bulbs, filters and trade fixtures in or serving the Leased Premises. Without limitation, Lessee shall promptly replace all exterior and interior glass that may be broken, cracked or otherwise damaged with glass of the same quality and appearance, and shall maintain and repair all exterior and interior doors, including overhead garage doors. If Lessee fails to maintain or repair any item within ten days after Lessor’s request, Lessor may, but without obligation to do so and in addition to any other remedy, make the repair or perform the work without liability to Lessee for any resulting damage, and Lessee shall immediately reimburse the expenses incurred by Lessor in connection therewith. Lessee shall permit no waste, damage or injury to the Leased Premises.

Article V Alterations

5.1 Lessee shall take good care of the Leased Premises and shall not alter, repair or change it without first giving written notice to Lessor specifying the scope of the planned changes, and without the prior written consent of Lessor. Unless otherwise provided by written agreement, all alterations, improvements and changes which may be subsequently required shall be done at the cost of Lessee by workmen selected by Lessor, provided Lessor shall not be responsible for such work or for the payment of the same or for any damages resulting therefrom. However, in the event Lessee so desires and indicates the same to Lessor, such alterations, improvements and changes may be done at the cost of Lessee by workmen selected by Lessee and approved by Lessor in writing, except that Lessee shall be responsible for the repair of any poor workmanship performed by workers selected by it, as well as any damages resulting therefrom, notwithstanding the fact that Lessor shall have approved the selection of such workers. Any damage to the Leased Premises, to the Building or to the areas leased by other Lessees caused by any such workers shall be repaired by and at the sole cost and expense of Lessee. No alteration, repair or change to the Leased Premises, including without limitation, shall be undertaken except with Lessor’s prior written consent as set forth above, and except in full compliance with all of the following terms and provisions:

a) No repair, change or alteration shall at any time be made which shall impair the structural soundness or diminish the value of the Building or disturb or interfere with the quiet enjoyment of other Lessees or owners of space in the Building.

b) No alteration, repair or change shall be undertaken until Lessee shall have obtained and paid for all required municipal and other governmental permits and authorizations of the various municipal departments and governing agencies having jurisdiction.

c) All plans and specifications relating to repair, alteration or change shall be submitted to Lessor for its review in connection with its decision (as set forth above) whether to grant its consent to such alteration or change.

3 d) All work done in connection with any alteration, change or repair shall be done in a good and workmanlike manner and in compliance with the building and zoning laws and with other laws, ordinances, orders, rules, regulations and requirements of all federal, state and municipal agencies or authorities having jurisdiction.

e) At all times when any alteration, change or repair is in progress there shall be maintained, at Lessee’s expense, workmen’s compensation insurance, in accordance with the laws governing all persons employed in connection with such alteration, change or repair and general liability insurance for the mutual benefit of Lessor and Lessee, expressly covering the additional hazards due to such change, alteration or repair.

f) Lessor approves Lessee to install a key cabinet in the vestibule and a keyless entry system on the interior vestibule door and office door at Lessee’s expense for both installation and repair and maintenance. Lessee agrees to provide key cards at Lessee’s expense to Lessor/Managing Agent and all other tenants in the office suite.

5.2 All partitions, partitioned walls, alterations, additions and improvements erected or made by Lessee and installed in the Leased Premises (except and excluding movable office furniture not attached to the Building, and other equipment and other items such as bookcases and cabinets purchased by Lessee and not attached to the Building, which shall be referred to as “FF&E”) shall be deemed to be part of the real estate and shall remain upon and be surrendered with the Leased Premises upon termination of this Lease, whether by lapse of time or otherwise. Only with the written consent of Lessor first being obtained, Lessee shall have the right to remove any FF&E installed in the Leased Premises the cost of which was paid for by Lessee and was not part of the Lessee finish allowance. Lessee shall fully repair to the satisfaction of Lessor all damage of any kind or character occasioned by the removal of any FF&E and shall leave the Leased Premises and Building in a good, clean, sanitary and leasaable condition. In the event there are any questions as to whether or not an item shall be removable, Lessor and Lessee shall enter into a written agreement at the time of installation as to the disposition of such item or items upon termination of this Lease.

Article VI Liens

Lessee shall pay or cause to be paid all costs for work done by Lessee or caused to be done by or on behalf of Lessee on the Leased Premises of a character which will or may result in liens on Lessor’s interest therein, and Lessee shall keep the Leased Premises and the Building free and clear of all mechanic’s liens and other liens on account of work done by or on behalf of Lessee or any persons claiming under Lessee. Lessee hereby agrees to defend, save and hold Lessor harmless of all liability, damage, costs or expenses, including attorney fees, on account of any claims of any nature whatsoever, including claims or liens of laborers or materialmen or others for work performed or materials or supplies furnished to or on behalf of Lessee or any persons claiming under Lessee. Lessee shall have no authority to create liens for labor or materials on or against Lessor’s interest in the Building or Leased Premises. Prior to the commencement of any work, Lessee shall properly notify all material suppliers, contractors, subcontractors or laborers involved with work on the Leased Premises that they must look only to Lessee for payment and that Lessee has no authority whatsoever to bind Lessor or Lessor’s property interests. Lessor shall have the right, but not the obligation to pay and discharge any lien against the Leased Premises or the Building filed as a result of any work or materials ordered by or at the request or on behalf of Lessee, and in such event the entire sum so paid by Lessor to discharge such lien shall at once be reimbursed by Lessee as additional rent. Notwithstanding any contrary provision hereof, if Lessee desires to contest any such lien, Lessee shall have the right to do so, provided that Lessee shall promptly secure full and unconditional release of the mechanic’s lien through the bonding procedure of C.R.S. §§ 38-22-131 to 133, as amended, or any successor statutes thereto.

Article VII Lessor’s Access to Leased Premises

Lessor and its representatives shall have the right to enter the Leased Premises upon reasonable advance notice, except in cases of emergency, to inspect the same, to make repairs and to maintain the Building and Leased

4 Premises, to post such reasonable notices as Lessor may desire, to protect its rights, or during the sixty (60) days prior to the expiration of this Lease, to exhibit the Leased Premises (upon reasonable notice to Lessee) to prospective Lessees.

Article VIII Quiet Enjoyment of Leased Premises

Lessor agrees that as long as Lessee keeps and performs each and every promise and obligation required of it under the terms of this Lease, Lessee shall have the right to quietly enjoy the Leased Premises without hindrance or molestation by Lessor or by any other person lawfully claiming the Leased Premises, subject to the promises, agreements, terms, provisions and conditions of this Lease and of all mortgages, deeds of trust and underlying leases to which this Lease may be or may become subject and subordinate in the future.

Article IX Acceptance of Leased Premises

Taking possession of the Leased Premises by Lessee shall be conclusive evidence that Lessee: (a) accepts the Leased Premises as suitable for the purposes for which they are leased; and (b) waives any defects in the Leased Premises and its appurtenances, except as to any defects noted on the punch list or by any written notice delivered by Lessee to Lessor within thirty (30) days after the Rental Commencement Date setting forth any defects which would not reasonably have been discoverable prior to taking occupancy of the Leased Premises. Lessor shall not be liable, except for gross negligence or willful misconduct of Lessor, its agents, employees, to Lessee or any of its customers, invitees, agents, employees, licensees, servants or contractors for any injury or damage to person or property due to the condition or design of, or any defect in, the Leased Premises or the Building or its mechanical systems and equipment which may exist or occur; and Lessee, for itself and its customers, invitees, agents, employees, licensees, servants and contractors, expressly waives all claims against Lessor for injury or damage to person or property, either proximate or remote, resulting from the condition of the Leased Premises or the Building, except to the extent arising from the gross negligence or willful misconduct of Lessor, its agents, employees, servants or contractors.

Article X Liability, Indemnity and Insurance

10.1 Lessee agrees that it will not hold, or attempt to hold, Lessor liable for any loss, damage or injury to persons, property or business caused by Lessee or any other Lessee or occupant of the Building, or their agents, employees or invitees, or other persons in or about the Building, or caused by gas, smoke, rain, snow, defective electrical wiring, or by the breakage, overflowing or leakage of water, steam or sewer pipes, or heating or plumbing fixtures, or caused in any manner except in the case of the willful act or gross negligence of Lessor, its agents or employees.

10.2 Lessor shall keep the Building and all associated common areas, furnishings, grounds and parking areas insured against damage and destruction by fire, earthquake, vandalism, and other perils in the amount of the full replacement value thereof and as the value may exist from time to time.

10.3 At all times prior to the expiration or termination of this Lease, Lessor and Lessee, each at its sole cost and expense and for the mutual benefit of Lessor and Lessee, shall carry and maintain the following types of insurance in the amount specified:

a) Lessor and Lessee shall each at all times keep in force a comprehensive general combined liability policy providing at least $1,000,000 combined single limit coverage per occurrence against claims and liability for personal injury, death and property damage arising from the use, ownership, maintenance, misuse, or condition of the Building or Leased Premises or any improvements located on or appurtenant to the Building or Leased Premises or any conduct or event occurring in or about the Building or Leased Premises. Lessee shall name Lessor as an additional insured.

5 b) All insurance required by this paragraph shall be written with an insurance company licensed to do business within the State of Colorado and approved by Lessor (which approval shall not be unreasonably withheld) and such policy shall be non-assessable. Lessee shall provide Lessor with the original insurance policies or a certificate of insurance (with proof of payment shown thereon), which shall provide that the insurance company shall give notice in writing to Lessor at least thirty (30) days prior to cancellation or termination, or in the event of a material change in such insurance for any reason whatsoever.

c) Lessor shall not be responsible for insuring any of the personal property that may be owned by Lessee. Any such insurance that may be purchased by Lessee or any proceeds that may be payable as a result of a loss under any such insurance shall in no way reduce, alter, or modify and provisions of this Lease.

d) Lessor and Lessee agree that any and all fire and extended coverage insurance which is required to be carried by either party shall, if such coverage is commercially available without substantial additional premium, be endorsed with a subrogation clause, substantially as follows: “This insurance shall not be invalidated should the insured waive, in writing, prior to a loss, any and all right of recovery against any party for loss occurring to the property described herein”; and each party hereto waives all claims for recovery from the other party, its officers, agents or employees for any loss or damage (whether or not such loss or damage is caused by negligence of the other party, and notwithstanding any provisions contained in this Lease to the contrary) to any of its real or personal property insured under valid and collectible insurance policies to the extent of the collectible recovery under such insurance.

Article XI Damage By Fire Or Other Casualty; Fire Insurance

11.1 In case the Building shall be partially or totally destroyed by fire or other casualty covered by Lessor’s property insurance so as to become partially or totally untenantable, the same shall be repaired as speedily as possible at the expense of Lessor, unless Lessor shall elect not to rebuild as herein-after provided. Except to the extent rent is abated, the Lessor shall be under no liability whatsoever for any delay in making repairs or restoration. The Lessee shall repair, restore and replace all fixtures or other property installed in or upon the Leased Premises by the Lessee without any responsibility of the Lessor therefor. Lessor shall not be responsible for any loss or damage to Lessee as a result of damage by fire or other casualty.

11.2 In case the Leased Premises shall be destroyed or so damaged by fire or other casualty as to render more than twenty percent (20%) of said Leased Premises untenantable, Lessor may, by written notice given to Lessee not more than sixty (60) days after the occurrence of the damage, terminate this Lease. In addition, if the estimated cost of repairing and restoring the Building or the Leased Premises is more than five percent (5%) in excess of the anticipated insurance proceeds, Lessor may, within such sixty (60) day period, elect to terminate this Lease. If Lessor shall not so elect as hereinabove provided, Lessor shall, as promptly as may be reasonable, repair, rebuild or restore any such damage suffered in the Leased Premises as in this article provided.

11.3 If such damage or destruction occurs and this Lease is not so terminated by either party, this Lease shall remain in full force and effect and the parties waive the provisions of any law to the contrary. Under such circumstances, Lessee shall immediately replace or fully repair all Lessee improvements, trade fixtures, equipment and other installations installed by Lessee.

11.4 Lessee agrees during any period of reconstruction, restoration or repair of the Leased Premises and/or of the Building to continue the operation of its business in the Leased Premises to the extent reasonably practicable. Base Monthly Rent shall abate proportionally during any such period, and such abatement shall continue for the period commencing with such destruction or damage and ending with the completion by the Lessor of the reconstruction. Except to the extent rent is abated, the Lessor shall be under no liability whatsoever for any delay in making repairs or restoration. The Lessee shall repair, restore and replace all fixtures or other property

6 installed in or upon the Leased Premises by the Lessee without any responsibility of the Lessor therefor. Lessor shall not be responsible for any loss or damage to Lessee as a result of damage by fire or other casualty.

Article XII Waste

Lessee shall not commit, or allow to be committed, any waste upon the Leased Premises, or any nuisance or other act or thing which may disturb the quiet enjoyment of any other Lessee in the Building.

Article XIII Abandonment

Lessee shall not vacate or abandon the Leased Premises at any time during the Lease Term. If Lessee shall abandon, vacate or surrender the Leased Premises or be dispossessed by process of law or otherwise, all personal property belonging to Lessee and left on the Leased Premises shall be deemed to be abandoned, and may, at the option of Lessor, be retained by Lessor or disposed of as Lessor shall determine, without any liability or accounting to Lessee.

Article XIV Assignment and Subletting

Lessee shall not assign, transfer, sublet, hypothecate, encumber or grant any right of use or occupancy, directly or indirectly, of any interest in this Lease or the Leased Premises without Lessor’s prior written consent, which consent may be withheld or conditioned on such matters as Lessor determines in its discretion. Subject to the foregoing, this Lease shall be binding upon and inure to the benefit of the parties and their respective heirs, personal representatives, successors and assigns. Notwithstanding the foregoing, the term “Lessor” used in this Lease with respect to obligations on the part of the Lessor shall be limited to mean only the fee owner or mortgagee in possession of the Leased Premises at the time in question. In the event of transfer of title to the Building or the Leased Premises, the transferring Lessor shall be automatically released from all obligations and liabilities accruing under this Lease from and after the date of transfer, which obligations shall be the sole obligations of the transferee Lessor.

Article XV Eminent Domain

15.1 In the event that the Leased Premises or any part thereof shall be taken or damaged by reason of any exercise of the power of eminent domain, whether by a condemnation proceeding or otherwise, or in the event the Leased Premises or any part thereof shall be transferred in avoidance of an exercise of the power of eminent domain (all of the foregoing being referred to herein as “taking”), the rights and obligations of Lessor and Lessee with regard to such taking shall be governed by the provisions of this Article XVI.

15.2 In the event of the taking of the entire Leased Premises, this Lease shall terminate and expire as of the date of such taking.

15.3 In the event of a taking of more than twenty-five percent (25%) of the ground floor of the Building of which the Leased Premises are a part, or a taking of more than twenty-five percent (25%) floor area of the Leased Premises, then in any such event, either party shall have the right to terminate this Lease as of the date of such taking upon giving to the other party notice in writing of such election within thirty days after the date of such taking.

15.4 In the event of a taking not giving rise hereunder to a termination of this Lease, then Lessor agrees, at Lessor’s cost and expense and within a reasonable time after the date of such taking, to restore the Building of which the Leased Premises are a part on the land remaining to a complete unit of like quality and character as existed prior to such taking and there-after the rental provided for in Article II hereof shall be adjusted

7 as of the date of such taking to the amount obtained by multiplying the then prevailing monthly rental rate by the ratio that the floor area of the Leased Premises after such restoration bears to the floor area of the leased Premises immediately before such taking.

15.5 In the event of any termination pursuant to the provisions of this Article XVI both parties shall thereupon be released from any liability thereafter accruing hereunder, but all rentals and other charges then accrued shall immediately become due and payable by Lessee. Lessor agrees immediately after receiving notice of any taking to give to Lessee notice in writing thereof.

15.6 If this Lease shall terminate in any manner provided in this Article XVI, Lessee shall have no claim against Lessor for the value of any unexpired term of this Lease or any renewal thereof.

15.7 In the event of any taking as hereinbefore provided, whether whole or partial, Lessee shall not be entitled to any part of the award, as damages or otherwise, for such taking, and such award shall belong to and be the sole property of Lessor, whether such award shall be deemed compensation for diminution in the value of the leasehold or the value of the fee in the premises.

15.8 Lessee shall have the right to claim and recover from the condemning authority, but not from Lessor, such compensation as may be separately awarded or recoverable by Lessee for Lessee’s trade fixtures or other leasehold improvements, but only to the extent the same was not included in the allowance for Lessee Improvements pursuant to Exhibit C hereto.

15.9 The date of taking, as that phrase is used herein, shall mean the date title is vested in the condemning authority.

Article XVI Default by Lessee and Remedies

16.1 The following events shall be deemed to be events of default by Lessee under this Lease:

(a) Lessee shall fail to pay any installment of rent when due or within five (5) business days thereafter.

(b) Lessee shall fail to comply with any term, provision or covenant of this Lease, other than the payment of rent, and shall not cure such failure within fifteen (15) days after written notice thereof to Lessee or commence such cure within such fifteen-day period, if such cure cannot be reasonably completed within said fifteen days, and to complete such cure in a diligent manner.

(c) Lessee or any guarantor of Lessee’s obligations under this Lease shall become insolvent, or shall make a transfer in fraud of creditors or shall make an assignment for the benefit of creditors.

(d) Lessee or any guarantor of Lessee’s obligations under this Lease shall file a petition under any section or chapter of the Federal Bankruptcy Code, as amended, or under any similar law or statute of the United States or any state thereof; or Lessee or any guarantor of Lessee’s obligations under this Lease shall be adjudged bankrupt or insolvent in proceedings filed against Lessee or any guarantor of Lessee’s obligations under this Lease.

(e) A receiver or trustee shall be appointed for the Leased Premises or for all or substantially all of the assets of Lessee or any guarantor of Lessee’s obligations under this Lease.

(f) Lessee shall abandon or vacate any substantial portion of the Leased Premises for longer than ten (10) days.

8 (g) Lessee shall not do or permit to be done anything which creates a lien upon the Leased Premises without satisfactorily obtaining a release of said lien or posting a bond as security for said lien within thirty (30) days of notice of said lien.

(h) Lessee shall fail to take possession of the Leased Premises within fifteen (15) days following the Rental Commencement Date pursuant to Section 5.1 hereof.

16.2 Upon the occurrence of any such events of default by Lessee, Lessor shall have the option to immediately pursue any one or more of the following remedies:

(a) Maintain this Lease in full force and effect and recover all rent and other monetary charges as they become due, without terminating Lessee’s right to possession irrespective of whether Lessee shall have abandoned the Leased Premises. In the event Lessor elects not to terminate this Lease, Lessor shall have the right to attempt to relet the Leased Premises at such rent and upon such conditions and for such a term, and to do all acts necessary to maintain or preserve the Leased Premises as Lessor deems reasonable and necessary without being deemed to have elected to terminate this Lease, including removal of all persons and property from the Leased Premises; such property may be removed and stored in a public warehouse or elsewhere at the cost of and for the account of Lessee. In the event any such reletting occurs, this Lease shall terminate automatically upon the new Lessee taking possession of the Leased Premises. Notwithstanding that Lessor fails to elect to terminate this Lease initially, Lessor at any time during the Lease Term of this Lease may elect to terminate this Lease by virtue of such previous default of Lessee.

(b) Terminate Lessee’s right to possession by any lawful means, including the service of a “three day notice of a demand for possession or payment” in accordance with C.R.S. §13-40-104(d), as amended, in which case this Lease shall terminate and Lessee shall immediately surrender possession of the Leased Premises to Lessor. In such event Lessor shall be entitled to recover from Lessee all damages incurred by Lessor by reason of Lessee’s default, including without limitation thereto, the following: (i) the worth at the time of judgment on any unpaid rent which had been earned at the time of such termination; plus (ii) the worth at the time of judgment on the amount by which the unpaid rent which would have been earned after termination until the time of award exceeds the amount of such rental loss that is proved could have been reasonably avoided; plus (iii) the worth at the time of judgment on the amount by which the unpaid rent for the balance of the Lease Term after the time of award exceeds the amount of such rental loss that is proved could be reasonably avoided; plus (iv) any other amount necessary to compensate Lessor for all the detriment proximately caused by Lessee’s failure to perform its obligations under this Lease or which in the ordinary course of events would be likely to result therefrom; plus (v) at Lessor’s election, such other amounts in addition to or in lieu of the foregoing as may be permitted from time to time by applicable state law. Upon any such re-entry, Lessor shall have the right to make any reasonable repairs, alterations or modifications to the Leased Premises, which Lessor in its sole discretion deems reasonable and necessary. As used in (i) above, the “worth at the time of judgment” is computed by allowing interest at the rate of fifteen percent (15%) per annum from the date of default. As used in (ii) and (iii) above, the worth at the time of judgment is computed by discounting such amount at the discount rate of the U.S. Federal Reserve Bank at the time of judgment plus one percent (1%). The term “Rent,” as used in this Article XVIII, shall be deemed to be and to mean the rent to be paid pursuant to Article II, and all other monetary sums required to be paid by Lessee pursuant to the terms of this Lease.

16.3 In the event Lessor elects to reenter to retake possession of the Leased Premises after Lessee’s default, Lessee hereby waives notice of such reentry or repossession and of Lessor’s intent to reenter or retake possession. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedies herein provided or provided by law, nor shall pursuit of any such other remedy constitute a forfeiture or waiver of any rent due to Lessor hereunder or of any damages accruing to Lessor by reason of the violation of any of the terms, provisions and covenants herein contained. Forbearance by Lessor to enforce one or more of the remedies herein provided upon an event of default shall not be deemed or construed to constitute a waiver of such default. The loss or damage which Lessor may suffer by reason of termination of this Lease or the deficiency arising by reason of

9 taking possession and reletting by Lessor as herein provided shall include the expense of repossession, future rent and any repairs, alterations and remodeling undertaken by Lessor following repossession, expenses of reletting, broker commissions, and attorney’s fees to enforce or defend any of Lessor’s rights or remedies hereunder.

16.4 Lessor may, in addition to his other remedies, file in a court of appropriate jurisdiction an action for forcible entry and detainer and for damages.

16.5 Termination prior to the end of the Lease Term shall occur only upon a written declaration to that effect by Lessor. A notice to pay or quit or any other notice served pursuant to eviction proceedings or otherwise shall not be an election to terminate this Lease unless expressly stated therein by Lessor or its authorized agent. In the event Lessor elects to take possession of the Leased Premises, Lessee shall immediately surrender possession of the Leased Premises to Lessor, and if Lessee fails to do so Lessor may take possession of the Leased Premises or any part thereof, either with or without process of law, and expel Lessee therefrom, using such force as may be necessary to repossess the Leased Premises. In no event shall Lessor’s repossession of the Leased Premises be deemed a trespass or unlawful entry, and Lessor shall not be liable for any direct or indirect loss or damage, including lost profits or other consequential damages, that may be incurred or claimed by Lessee as a result of Lessor’s repossession of the Leased Premises or exercising any other right or remedy.

16.6 No failure by Lessor to insist upon the strict performance of any agreement, term, covenant or condition hereof or to exercise any right or remedy consequent upon a breach thereof, and no acceptance of full or partial payment of rent during the continuance of any such breach shall constitute a waiver of any such breach or of such agreement, term, covenant or condition. No agreement, term, covenant or condition hereof to be performed or complied with by Lessee, and no breach thereof, shall be waived, altered or modified except by written instrument executed by Lessor. No waiver of any breach shall affect or alter this Lease, but each and every agreement, term, covenant and condition hereof shall continue in full force and effect with respect to any other then existing or subsequent breach thereof. Notwithstanding any termination of this Lease, the same shall continue in force and effect as to any provisions which require observance or performance by Lessor or Lessee subsequent to such termination.

16.7 Suit or suits for the recovery of the rent and other amounts and damages set forth in this Lease may be brought by Lessor, from time to time, at Lessor's election, and nothing herein shall be deemed to require Lessor to await the date whereon this Lease or the Lease Term or Option Term, as applicable, hereof would have expired by limitation had there been no such default by Lessee, or no such termination, as the case may be. Each right and remedy provided for in this Lease shall be cumulative and shall be in addition to every other right or remedy provided for in this Lease or now or hereafter existing at law or in equity or by statute or otherwise, including, but not limited to, suits for injunctive relief and specific performance. The exercise or beginning of the exercise by Lessor of any one or more of the rights or remedies provided for in this Lease or now or hereafter existing at law or in equity or by statute or otherwise shall not preclude the simultaneous or later exercise by Lessor of any or all other rights or remedies provided for in this Lease or now or hereafter existing at law or in equity or by statute or otherwise. All such rights and remedies shall be considered cumulative and non-exclusive. All costs incurred by Lessor in connection with collecting any rent or other amounts and damages owing by Lessee pursuant to the provisions of this Lease, or to enforce any provision of this Lease, including reasonable attorneys fees from the date such matter is turned over to an attorney, whether or not one or more actions are commenced by Lessor, shall also be recoverable by Lessor from Lessee.

Article XVII Subordination

17.1 This Lease may, at Lessor’s option, be subject and subordinate to the lien of any trust deed or deeds, mortgage or mortgages, or the lien resulting from any other method of financing or refinancing hereafter placed upon the Leased Premises or all or under any portion of the Building, and to any advances made thereunder and to the interest thereon, and to all other amounts advanced thereunder or secured thereby, and all renewals, replacements, modifications, consolidations and extensions thereof. Such subordination shall occur without the necessity of any action on the part of Lessee, but Lessee, nevertheless, covenants to execute and deliver, on demand of Lessor, without cost to Lessor, such instrument or instruments of further assurance subordinating or evidencing the subordination of this Lease to the lien of such trust deed or deeds, mortgage or mortgages, or other lien as

10 aforesaid, as may be requested by Lessor, its successors and assigns, or by any such mortgagee or beneficiary or proposed mortgagee or beneficiary. Lessee hereby irrevocably appoints Lessor, its successors or assigns, the attorney-in-fact of Lessee to execute, acknowledge and deliver any such instrument or instruments for and on behalf of Lessee. In the event that Lessee shall fail to execute and deliver such instruments within five (5) days after receipt of written notice to so do, Lessor my exercise its power of attorney hereinabove granted by Lessee. Lessee shall, in the event any proceedings are brought for the foreclosure of, or in the event of exercise of the power of sale under any mortgage or deed of trust made by Lessor or its successors or assigns covering the Leased Premises or the Building, attorn to the purchaser upon any such fore-closure or sale and recognize such purchaser as the Lessor under this Lease.

Article XVIII Estoppel Letter

From time to time upon not less than ten (10) days written notice from Lessor, Lessee shall execute, acknowledge and deliver to Lessor or any proposed mortgagee or purchaser of the Building or Leased Premises, a statement in writing and in recordable form certifying that this Lease is unmodified and in full force and effect and that there are no defenses or offsets thereto (or, if modified, stating the nature of such modification and certifying that this Lease as so modified is in full force and effect), and the dates to which rent and other charges are paid in advance, if any, and acknowledging that there are not, to Lessee’s knowledge, any uncured defaults on the part of Lessor hereunder or specifying such defaults if any are claimed, and setting forth such other reasonable information as Lessor may request. By his failure to execute, acknowledge and deliver such estoppel letter within the specified time, Lessee shall thereby waive and forgive any default or claim against Lessor which should have been set forth in such estoppel letter.

Article XIX Signs and Advertising

Except for normal wall and office decorations, Lessee shall not install, paint, display, inscribe, place or affix any sign, picture, advertisement, notice, lettering, or direction in the interior of the Leased Premises which is visible from the outside of the Leased Premises and/or the Building without Lessor’s permission. Lessor will prescribe a uniform pattern of identification signs for Lessee to be placed on the outside of the doors leading into the Leased Premises, and other than such identification signs, Lessee shall not install, paint, display, inscribe, place, affix, or otherwise attach, any sign, picture, advertisement, notice, lettering or direction on the outside of the Leased Premises or on the Building for exterior view without the prior written consent of Lessor.

Article XXI Notices

Wherever any notice is required or permitted hereunder, such notice shall be in writing. Any notice or document required or permitted to be delivered hereunder shall be deemed to be delivered, whether actually received or not, when deposited to the United States mail, certified mail, return receipt requested, addressed to the parties hereto at the respective addresses set out herein or at such other addresses as they may have hereafter specified by written notice.

LESSOR: Pinnacle Peak Investors LLC c/o Commercial Property Group 1856 Lincoln Ave. Steamboat Springs, CO 80487 Phone: 970.879.1402 [email protected]

LESSEE: The Routt County Board of County Commissioners

11 Routt County, Colorado 522 Lincoln Avenue, Suite 30 Steamboat Springs, CO 80487 970-870-0108 [email protected]

Article XXII Rights Reserved

Lessor reserves the following rights, exercisable without notice and without liability to Lessee for damage or injury to property, person, or business, and without effecting an eviction, constructive or actual, or disturbance of Lessee’s use or possession, or Lessee’s right to quiet enjoyment of the Leased Premises, or giving rise to any claim for set-off or abatement of rent, except as hereinafter provided:

a) To change the Building’s name or street address. In the event such a change by Lessor results in Lessee incurring actual expenses above that which normally would have been incurred, (by way of example and not by way of limitation, purchase of new pre-printed office supplies due to an address change) Lessor shall reimburse Lessee for all such reasonable expenses, upon presentation of invoice therefor.

b) To install, affix and maintain any and all signs on the exterior and interior of the Building.

c) To designate and approve, prior to installation, all types of window shades, blinds, drapes, awnings, window ventilators and other similar equipment, and to control all internal lighting that may be visible from the exterior of the Building.

d) To retain at all times, and to use only in appropriate instances, keys to all doors within and into the Leased Premises. No locks or bolts shall be altered, changed, or added without the prior written consent of Lessor.

e) To decorate or to make repairs, alterations, additions, or improvements, whether structural or otherwise, in and about the Building, or any part thereof, and for such purposes to enter upon the Leased Premises, and during the continuance of said work to temporarily close doors, entry ways, public spaces and corridors in the Building, and to interrupt or temporarily suspend Building services and facilities, provided, however, that Lessor shall use reasonable efforts to minimize any interruption or interference with Lessee’s use or occupancy of the Leased Premises when performing such work.

f) To have and retain a paramount title to the Leased Premises, free and clear of any act of Lessee.

g) To approve the weight, size and location of safes, storage devices, and other heavy equipment and articles in and about the Leased Premises and the Building, and to require all such items and furniture to be moved into and out of the Building and the Leased Premises only at such times and in such manner as Lessor shall direct in writing. Movement of Lessee’s property into or out of the Building, and within the Building, is entirely at the risk and responsibility of Lessee, and Lessor reserves the right to require permits before allowing any such property to be moved into or out of the Building.

Article XXIII Hazardous Substances and Infectious Waste

Lessee hereby agrees that Lessee shall not use, store, manufacture, or dispose of any substance or material which may be deemed to be hazardous, toxic or infectious or subject to any regulation for storage, use or disposal by any governmental authority including, without limitation, the Environmental Protection Agency and the Colorado

12 Department of Health, or under any federal, state or local law or regulation. Lessee shall indemnify and hold Lessor, its successors and assigns, harmless from any loss, damage, or claims (including attorney fees and costs) against or incurred by Lessor arising from or related to any breach hereunder by Lessee or any of its employees, agents or independent contractors, or any subtenant or assignee of Lessee. This indemnity shall survive the expiration or earlier termination of this Lease.

Article XXIV No Waiver

No failure by Lessor to insist upon the strict performance of any agreement, term, covenant or condition of this Lease or to exercise any right or remedy consequent upon a breach thereof, and no acceptance of full or partial payment of rent during the continuance of any such breach shall constitute a waiver of any such breach or of such agreement, term, covenant or condition. No agreement, term, covenant or condition of this Lease to be performed or complied with by Lessee, and no breach thereof, shall be waived, altered or modified except by written instrument executed by Lessor. No waiver of any breach shall affect or alter this Lease, but each and every agreement, term, covenant and condition hereof shall continue in full force and effect with respect to any other then existing or subsequent breach thereof. Notwithstanding any termination of this Lease, the same shall continue in force and effect as to any provisions which require observance or performance by Lessor or Lessee subsequent to such termination.

Article XXV Bankruptcy

Nothing contained in this Article XXV shall limit or prejudice the right of Lessor to prove and obtain as liquidated damages in any bankruptcy, insolvency, receivership, reorganization or dissolution proceeding, an amount equal to the maximum allowed by any statute or rule of law governing such a proceeding and in effect at the time when such damages are to be proved, whether or not such amount be greater, equal or less than the amounts recoverable, either as damages or rent, referred to in any of the preceding provisions of this Article. Notwithstanding anything contained in this Article to the contrary, any such proceeding or action involving bankruptcy, insolvency, reorganization, arrangement, assignment for the benefit of creditors or appointment of a receiver or trustee, as set forth above, shall be considered to be an event of default when such proceeding, action or remedy shall be taken or brought by or against the then holder of the leasehold estate under this Lease.

Article XXVI Broker

Lessor and Lessee each represent and warrant to the other that no broker or other party is entitled to any fee, commission or other compensation with respect to this Lease, and each party agrees to indemnify and hold the other party harmless from any such claim made through such party.

Article XXVII Compliance With Law and Regulations

Throughout the Lease Term, Lessee shall comply with all applicable laws, regulations and ordinances and maintain all licenses and permits necessary for Lessee’s business on the Leased Premises. Lessee shall be solely responsible for and shall promptly pay all taxes and assessments levied against any furniture, furnishings, fixtures, equipment, inventory or stock-in-trade of Lessee in or about the Leased Premises, and any and all taxes (income, sales or otherwise) which may become due by virtue of Lessee’s occupation of the Leased Premises or the conduct of business by Lessee at the Leased Premises, and Lessee shall not allow any property at the Leased Premises to become subject to any tax lien.

Article XXVIII Indemnity

13 Lessee shall indemnify and hold Lessor harmless from any and all demands, claims, causes of action, judgments and damages and any and all expenses (including, without limitation, attorneys’ fees and costs) incurred in investigation or resisting the same, based on injury to person, loss of life or damage to property occurring during the Lease Term, prior to the Lease Term if Lessee is granted early access to the Leased Premises or during any extension, option period or holdover period, and (a) occurring on the Leased Premises, or (b) occurring outside the Leased Premises if caused by the act, omission or neglect of Lessee, its subtenant, licensees, customers, invitees or concessionaires, or the employees, agents or contractors of any thereof.

Article XXIX Miscellaneous

29.1 Nothing contained in this Lease shall give rise to any presumption that Lessor is a partner or joint venturer of Lessee. The parties are entering into this Lease solely as Lessor and Lessee and nothing herein shall be intended to establish any other relationship.

29.2 The word “Lessee” and the words “it” or “its” used with reference to Lessee, shall apply to individuals (male or female), partnerships, firms, associations, limited liability companies, corporations, and other business entities, whichever is appropriate.

29.3 Lessee acknowledges and agrees that it has not relied upon any statement, representation or agreement made by Lessor or any of its agents or representative except as are expressed in this written Lease and that no amendment, modification of extension of this Lease shall be valid, unless set forth in writing and executed by Lessor and Lessee, except that the Rules and Regulations may be amended or added to by Lessor at any time, in Lessor’s sole discretion and when so done, Lessor shall give Lessee written notice thereof.

29.4 All terms, conditions and agreements to be kept and performed by the parties hereto shall be applicable to and binding upon their respective heirs, personal representatives, successors and permitted assigns.

29.5 Except as herein otherwise provided as to payment of costs, fees and expense, in the event of any litigation or arbitration between Lessee and Lessor to enforce or interpret any provision of this Lease or any right of either party hereto, the judge or arbitrator shall have the authority to require the unsuccessful party to such litigation or arbitration to pay to the successful party all costs and expenses, including reasonable attorney fees, incurred therein. Moreover, if Lessor or Lessee, without fault, is made a party to any litigation instituted by or against the other, the party shall indemnify the other against, and protect, defend, and save it harmless from, all costs and expenses, including reasonable attorney fees, incurred by the party without fault in connection therewith.

29.6 Time is of the essence of this Lease and of each and all of its provisions.

29.7 Submission of this instrument for examination or signature by Lessee does not constitute a reservation of or an option for lease, and it is not effective as a lease or otherwise until execution by both Lessor and Lessee.

29.8 The invalidity or unenforceability of any provision hereof shall not affect or impair any other provisions of this Lease.

29.9 This Lease shall be governed by and construed pursuant to the laws of the State of Colorado. Any action brought to enforce or interpret any provisions of this Lease shall be brought only in the Courts of Routt County, Colorado, and Lessor, Lessee and any guarantor of this Lease hereby consent to such exclusive jurisdiction for all actions and matters.

29.10 Should any mortgagee or beneficiary under a deed of trust require a modification of this Lease, which modification will not bring about any increased cost or expense to Lessee or in any other way materially so modified, and Lessee will reasonably cooperate in executing and delivering instruments reasonably necessary to accomplish such modification.

14 29.11 All rights and remedies of Lessor under this Lease, or those which may be provided by law, may be exercised by Lessor in its own name individually, or in its name by its Property Manager (agent), and all legal proceedings for the enforcement of any such rights or remedies, including an action for rent, unlawful detainer and any other legal or equitable proceedings, may be commenced and prosecuted to final judgment and be executed by Lessor in its own name individually or in its name by its agent. Lessor and Lessee each represent to the other that each has full power and authority to execute this Lease, and Lessee expressly stipulates that any rights or remedies available to Lessor, either by the provisions of this Lease or otherwise, may be enforced by Lessor in its own name individually or in its name by its agent.

29.12 All exhibits, schedules, maps, riders and other items referred to herein and attached hereto, are hereby specifically incorporated herein by this reference.

29.13 Lessee’s interest under this Lease in and to the Leased Premises shall be subject to any and all covenants, conditions, restrictions, reservations, rights, rights-of-way, encumbrances and easements apparent or of record on the date of execution of this Lease.

29.14 Filing or recordation of this Lease by Lessee in any form without the prior written consent of Lessor shall be deemed a material breach of this Lease.

IN WITNESS WHEREOF, the parties have duly executed this Lease the day and year first above written.

LESSOR:

Pinnacle Peak Investors, LLC

______Printed Name & Title Signature Date

LESSEE:

Routt County, Colorado

______Timothy V. Corrigan, BCC Chair Signature Date

15 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: March 9, 2021 ITEM TIME:

FROM: J. Kennedy/M. Mordi/R.DuBois TODAY’S DATE: March 1, 2021 AGENDA TITLE: RFP 705 D2 Hot Water Commercial Pressure Washer CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM r DIRECTION r INFORMATION I. DESCRIBE THE REQUEST OR ISSUE: Request the Board of County Commissioners approve the purchase and authorize the County Manager to electronically sign the purchase order to Hydro Engineering, Inc. for 1 new 2021 model Hot Water Commercial Pressure Washer for the amount not to exceed $15,960.31. II. RECOMMENDED ACTION (motion): Motion by the Board of County Commissioners to approve the purchase and authorize the County Manager to electronically sign the purchase order to Hydro Engineering, Inc. for 1 new 2021 model Hot Water Commercial Pressure Washer for the amount not to exceed $15,960.31. III. DESCRIBE FISCAL IMPACTS (VARIATION TO BUDGET): PROPOSED REVENUE (if applicable): CURRENT BUDGETED AMOUNT: $15,000 PROPOSED EXPENDITURE: $15,960.31 FUNDING SOURCE: HE 65710998 801099 SUPPLEMENTAL BUDGET NEEDED: YES X NO q This purchase will require a supplemental budget request for $960.31 from Road & Bridge IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM): None

P a g e | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

V. BACKGROUND INFORMATION: The Routt County Purchasing Agent sent out RFP 705 Hot Water Commercial Pressure Washer to 14 vendors, advertised in the Pilot and on posted on the County website. We received 2 proposals:

Company Proposal Hydro Engineering, Inc. $15,960.31 Wagner Equipment $16,750.00

After consideration by the R&B Department, we have selected Hydro Engineering, Inc. proposal as the best value for the County. The equipment meets all the specifications detailed in the RFP and is the lowest price. This purchase comes with a 90 day warranty on all labor, 5 year warranty on most parts, and a lifetime warranty on various parts. This equipment will be delivered FOB Destination to the Routt County D2 Shop. VI. LEGAL ISSUES: None VII. CONFLICTS OR ENVIRONMENTAL ISSUES: None VIII. SUMMARY AND OTHER OPTIONS: Recommend the Board of County Commissioners approve the purchase and authorize the County Manager to electronically sign the purchase order to Hydro Engineering, Inc. for 1 new 2021 model Hot Water Commercial Pressure Washer for the amount not to exceed $15,960.31. IX. LIST OF ATTACHMENTS: VII. CONFLICTS OR ENVIRONMENTAL ISSUES: Hydro Engineering, Inc. Proposal

P a g e | 2

CONFIDENTIAL

January 15, 2021

Routt County 522 Lincoln Avenue, Suite 30 Steamboat Springs, CO 80487

Attention: Julie Kennedy

Subject: Hydroblaster 5/5000GSOV-TT425 Trailer Mounted Hot Water Pressure Washer Project: 227833 – Routt County Road and Bridge Department

Julie,

Thank you for your continued interest in Hydro Engineering, Inc. We are pleased to provide you with information relating to our equipment. The following contains our pricing, payment terms, availability, freight, specifications and warranty. Hydroblaster system proposed is based on provided specifications and is similar to system supplied in April 2013, S/N 13040029.

Hydro Engineering, Inc. Terms Net 30. Our Lead Time is 30-45 Days ARO (After Receipt of Order). Freight Terms are FOB: Origin; Pre-Paid & Add. Proposal information is valid for 30-Days

Item 1: 5/5000GOVS-TT425 Hydroblaster; Trailer Mounted Hot Water Pressure Washer includes the following:

Capacity: - 6-Gallon Fuel Oil Tank - Oil Fired Burner, Diesel, Kerosene - 30 Gallon Chemical Tank - 425 Gallon Water Tank

Engine: - 25-hp Fuel Efficient Gas Engine W/Electric Start - Low Oil Shut Down - 12 Volt Electric Start System - Engine Displacement 725 - Gross Torque 38.4 Ft-Lbs - 12VDC, Industrial Spiral Cell Battery

Trailer: - Heavy Duty Steel, Capacity 7000 Lbs - Tandem Axle With A-Frame Tongue - Electric Brakes - Built in Tool Box - 12 Volt, D.O.T. Approved Complete LED Light Package - Side Markers, Left and Right Turning/Braking Lights

CONFIDENTIAL Information intended for use only as authorized by Hydro Engineering, Inc. All Pages Including Attachments Shall Be Considered Intellectual Property of Hydro Engineering,

Tires: - 15” Radial Tires with 5 Lug Steel Rims - Full Size Spare with Mount

Other: - Pressure 4,000 psi - Flow 5-GPM - Pump- General Triplex - Belt Driven - 1-Industrail Stainless Swivel Gun and Lance - Nozzle Type – 6 Quick Disconnect 0,15,25,40 Chemical/Steam - Orifice Size – 5.0 - Quick Disconnect Coupler 3/8” - Maximum Water Output Temperature - 250 - Adjustable Output Temperature Control - Chemical Injector - Adjustable Pressure - 150 FT. 3/8 High Pressure Hose - 1- Industrial Locking Hose reel

Gauges: - Water Pressure - Water Temperature - Hour Meter - Fuel Oil

Items Not Included or Offered: - Engine Oil Pressure Gauge - Engine Temperature Gauge - 16-20 Gallon Fuel Oil Tank Note: 6 Gallon fuel oil tank will be provided

Unit Price: $14,090.31

Item 2: Freight: Commercial from Hydro Engineering, Inc., Salt Lake City, UT to 24500 CR 27 Oak Creek, CO 80467

Freight: $1,870.00

Total Unit Price Including Freight $15,960.31

Hydro Engineering, Inc. is a Small Business:

Hydroblasters, Hydrokleen, Hydropad & Hydrosite Integrated Systems are manufactured in The United States of America.

DUNS Number: 03-778-3032 Tax ID Number: 87-0426682

CONFIDENTIAL Information intended for use only as authorized by Hydro Engineering, Inc. All Pages Including Attachments Shall Be Considered Intellectual Property of Hydro Engineering,

Thank you very much for allowing Hydro Engineering, Inc the opportunity to continue our support. We strive to provide continued solutions in support of our customer through quality manufacturing, innovation, and service. Please let us know if you have any questions and how we might be of assistance.

Chase Smith Hydro Engineering, Inc. Governmental Services [email protected] (800) 247-8424 Extension #129 Direct Line - (801) 736-6429 Fax - (801) 972-3265

(Attachements: Warrenty)

CONFIDENTIAL Information intended for use only as authorized by Hydro Engineering, Inc. All Pages Including Attachments Shall Be Considered Intellectual Property of Hydro Engineering, New Product Limited Warranty Hydroblaster Pressure Washers, Hydrokleen Waste Water Recycling and Filtration Equipment, Hydropad Wash Pads

NEW PRODUCT LIMITED WARRANTY Applies to all Hydro Engineering Inc. Equipment

LIMITED WARRANTY COVERAGE: Products manufactured by Hydro Engineering, Inc., are warranted to the original purchaser to be free from defects in materials and workmanship under normal use for specific periods. This Limited Warranty is subject to exclusions, is calculated from the date of the original purchase, and applies to the original components only as shown below. Any parts repaired or replaced under this warranty will fall under that parts limited warranty. NINETY DAY LABOR: This limited warranty includes labor for a period of ninety (90) days from the original purchase date. Labor is provided on the replacement and/or repair of parts covered by this limited warranty only. Labor is not covered for replacement of parts considered as wear items or items rejected under the terms of this limited warranty. LIMITED LIFETIME PARTS: Some parts supplied on our equipment carry a lifetime limited warranty such as; forged brass pump manifolds, they are warranted unconditionally, including freeze damage. These pass-through warranties are subject to change by their manufacturer. Please consult our service department for the most recent warranty terms on these items. FIVE YEAR PARTS: This applies to all proprietary parts manufactured by Hydro Engineering, Inc., such as equipment frames, Hydropads, stainless steel equipment covers, panels, guards, coil wraps, and fuel tanks. FIVE YEARS PRORATED: Hydroblaster heating coils are covered for full repair or replacement during the first two years; customer pays 40% of replacement cost during third year, 60% during fourth year and 80% during the fifth year. ONE YEAR MINIMUM ON PARTS: All other components will be warranted based on the original component manufacturer's limited warranty. All carry a one-year minimum term. Normal wear items as described below are excluded. PASS THROUGH REPLACEMENT PARTS WARRANTY: Many components such as pumps, motors, engines, etc., may be warranted by their respective manufacturers and are serviced through the manufacturer's local authorized service centers. Hydro Engineering, Inc. is not authorized to provide warranty on many of these items, but will help you contact and expedite the warranty process with the authorized service centers. EXCLUSIONS: 1. Normal service and wear items, such as oil filters, fuel filters, nozzles, guns, wands, quick disconnects, O-rings, seals, packing, valve or valve assemblies, water filter cartridges, belts, brushes, discharge hoses, oil skimming belts, filter media, ozone bulbs, etc. 2. Damage or malfunctions resulting from accidents, abuse, modification, alterations, incorrect installation, improper servicing, and failure to follow manufacturer's maintenance instructions, or use of the equipment beyond its stated usage specifications as contained in the operator's manual. 3. Freeze damage, chemical damage, scale/hard water build up, rust, corrosion, or excessive heat. 4. Damage resulting from inadequate- electric, water and venting or fuel supplies. 5. Normal maintenance service, including tune-ups, fuel system cleaning, and clearing of obstructions in fuel or water lines. 6. Freight damage resulting from shipment. 7. Field labor and transportation (mileage) charges for onsite service calls. ACQUIRING WARRANTY SERVICE: To acquire warranty service, you must return the product to your Authorized Hydro Engineering, Inc. Dealer, (or directly to Hydro Engineering Inc. factory), and freight prepaid, with proof of purchase date within the applicable warranty period. If the product is permanently installed, you must notify your Authorized Hydro Engineering, Inc. Dealer (or Hydro Engineering Inc. factory) of the defect. Your Dealer is authorized to file a claim with Hydro Engineering, Inc. Ground freight charges on warranted replacement parts will be paid by Hydro Engineering Inc. For warranty service on components warranted by other manufacturers, your Authorized Hydro Engineering, Inc. Dealer (or Hydro Engineering Inc. factory) can help you obtain warranty service through the manufacturer's local authorized service centers. LIMITATION OF LIABILITY: Hydro Engineering, Inc. shall not be liable for special, incidental, or consequential damages and therefore these damages are expressly disclaimed. Hydro Engineering, Inc.'s liability limit under this limited warranty shall not exceed the purchase price of the product in question. Hydro Engineering, Inc. makes every effort to ensure that all illustrations and specifications are correct, however, these do not imply a warranty that the product is merchantable or fit for a particular purpose, or that the product will actually conform to the illustrations and specifications. THE WARRANTY CONTAINED HEREIN IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, INCLUDING WASTE-WATER TREATMENT. Hydro Engineering, Inc. does not authorize any other party including authorized Hydro Engineering, Inc. Dealers, to make any representation or promise on behalf of Hydro Engineering, Inc., or to modify these terms, conditions, or limitations in any way. It is the buyer's responsibility to ensure that the installation and use of Hydro Engineering, Inc. products conforms to local codes.

Hydro Engineering Inc. 865 W. 2600 S. • Salt Lake City, UT 84119 (801) 972-1181 • (800) 247-8424

Date Effective: 27February18 Printed copies are not controlled Owner: Alan McCormick Status: Approved, Bug 8859 Page 1 of 1

ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

ITEM DATE: 3/9/21 ITEM TIME: 11:00 a.m.

FROM: Chris Brookshire, Staff Planner TODAY’S DATE: 3/1/21 Pl-20-184 Vista Verde Guest Ranch Special Use Permit to change permit boundary AGENDA TITLE: Attachment: Planning Commission minutes of 2/4/21 CHECK ONE THAT APPLIES TO YOUR ITEM: X ACTION ITEM  DIRECTION  INFORMATION I. DESCRIBE THE REQUEST OR ISSUE: Revise the permit boundary to add an adjoining 35 acre parcel with an existing dwelling unit. The unit will be used as accommodations for guests of the Vista Verde Ranch for families or large groups to stay in one structure.

There will be no increase in the number of guest if the structure is occupied. Total occupancy of the guest ranch will be kept at 54 guests. Guest staying at the unit would have use of all guest ranch services and recreation a uses at the ranch. The only exception would be that they can request food to be delivered to the structure if they do not want to use the dining hall.

This change was initiated due to COVID-19 restrictions and safe distance requirements The unit will be kept to 10 peopled to meet building codes.

Page | 1 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

II. RECOMMENDED ACTION (motion): BOARD OF COMMISSIONERS OPTIONS: 1. Approve the Amendment to Special Use Permit request without conditions if it is determined that the petition will not adversely affect the public health, safety, and welfare and the proposed use is compatible with the immediately adjacent and nearby neighborhood properties and uses and the proposal is in compliance with the Routt County Zoning Regulations and complies with the guidelines of the Routt County Master Plan. 2. Deny the Amendment to Special Use Permit request if it is determined that the petition will adversely affect the public health, safety, and welfare and/or the proposed use is not compatible with the immediately adjacent and nearby neighborhood properties and uses and/or the proposed use is not in compliance with the Routt County Zoning Regulations and/or the Routt County Master Plan. 3. Table the Amendment toSpecial Use Permit request if additional information is required to fully evaluate the petition. 4. Approve the Amendment to Special Use Permit request with conditions and/or performance standards if it is determined that certain conditions and/or performance standards are necessary to ensure public, health, safety, and welfare and/or make the use compatible with immediately adjacent and neighborhood properties and uses and/or bring the proposal into compliance with the Routt County Zoning Regulations and Routt County Master Plan.

FINDINGS OF FACT that may be appropriate if the Special Use Permit is approved:

1. The proposal with the following conditions meets the applicable guidelines of the Routt County Master Plan and the Upper Elk River Valley Community Plan and is in compliance with Sections 4, 5, 6 of the Routt County Zoning Regulations.

III. DESCRIBE FISCAL IMPACTS (VARIATION TO BUDGET): NA PROPOSED REVENUE (if applicable): $ CURRENT BUDGETED AMOUNT: $ PROPOSED EXPENDITURE: $ FUNDING SOURCE: SUPPLEMENTAL BUDGET NEEDED: YES  NO  Explanation:

Page | 2 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

IV. IMPACTS OF A REGIONAL NATURE OR ON OTHER JURISDICTIONS (IDENTIFY ANY COMMUNICATIONS ON THIS ITEM): V. BACKGROUND INFORMATION: Please see Planning Commission staff report of February 4, 2021. VI. LEGAL ISSUES: N/A VII. CONFLICTS OR ENVIRONMENTAL ISSUES: N/A VIII. SUMMARY AND OTHER OPTIONS: Planning Commission heard this item on February 4, 2021 and recommended approval. Condition #24 was added to the permit conditions.

ROUTT COUNTY PLANNING COMMISSION

MINUTES

FEBRUARY 4, 2021

The regular meeting of the Routt County Planning Commission was called to order at 6:00 p.m. with the following members present: Chairman Steve Warnke and Commissioners Troy Brookshire, Billy Mitzelfeld, Greg Jaeger, Andrew Benjamin, Roberta Marshall, and Linda Miller. Peter Flint and Bill Norris were absent. Planning Director Kristy Winser and staff planner Chris Brookshire also attended. Sarah Katherman prepared the minutes.

PUBLIC COMMENT There was no public comment.

CONSENT AGENDA MOTION Commissioner Kelly moved to approve the consent agenda, as presented. Commissioner Benjamin seconded the motion. The motion carried 9 – 0, with the Chair voting yes.

ACTIVITY: PL-20-184 PETITIONER: Vista Verde Guest Ranch PETITION: Amendment of Special Use Permit to the change the permit boundary LOCATION: 38000 Cowboy Way, located off of Seedhouse Road

Mr. Ben Martin, general manager of the Vista Verde Guest Ranch, reviewed the history of the separately deeded 35-acre parcel that is being proposed for inclusion in the permit boundary. He said that for the past 14 years the house on the parcel has been used as the ranch owner’s residence. He said that the current owners are rarely

Page | 3 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM here. Mr. Martin said that as a way of spreading their guests out further in response to COVID-19, they are proposing to utilize the residence as guest lodging for single groups that want a bit more separation from others than the units at the main ranch provide. He said that the proposal would not increase the total occupancy of the ranch operation.

Ms. Brookshire stated that she had received a late referral from Mike Mordi with the Road & Bridge Department stating that they had no concerns. She said that the petitioner is working with the Building Department and the Environmental Health Department to ensure that everything meets code for a maximum occupancy of 10 lodging guests in the house. She said that there would be no changes to the ranch operation; the request is only to add the 35-acre parcel to the existing permit boundary. In response to a question from Chairman Warnke, Ms. Brookshire reviewed the sign-off procedure that would ensure that all of the Building and Environmental Health requirements are met prior to the house being used for guests.

Commissioner Jaeger asked for a clarification regarding the number of guests. Mr. Martin said that they had originally requested 10 – 12 guests, but had decided to limit the number to 10. Only one party traveling together will be allowed to use the house at a time. Ms. Brookshire clarified that 12 guests would push the house into a different lodging category with the Building Department. She said that the conditions of approval (COAs) would not change; only the permit boundary would be changed.

Commissioner Mitzelfeld asked if the water and septic systems were adequate for 10 guests. Mr. Martin said that the house is served by its own well and septic system, which was designed for a 4 bedroom residence. He added that because the total ranch capacity is not changing, the use of the house would reduce the pressure on the systems serving the main ranch. The adequacy of the septic system and water well will be evaluated by the Environmental Health Department.

Commissioner Brookshire suggested adding a COA to address the possibility that this 35-acre parcel, which is separately deeded, could be sold independently of the rest of the Vista Verde Ranch. He said that in the event of a sale to a different owner than the main ranch, the use of the 35-acres parcel should revert to the uses-by-right allowed in the A/F zone district. Commissioner Brookshire presented draft language for such a condition. Commissioner Jaeger proposed adding the PIN # of the parcel to the condition for clarification. Mr. Martin expressed his support for the additional COA.

There was no public comment.

MOTION Commissioner Benjamin moved to recommend approval of the amendment to the Vista Verde Ranch SUP to increase the permit boundary with the findings of fact that the proposal with the following conditions meets the applicable guidelines of the Routt County Master Plan and the Upper Elk River Valley Community Plan and is in compliance with Sections 4, 5, 6 of the Routt County Zoning Regulations. This approval is subject to the following conditions:

General Conditions:

Page | 4 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

1. The Special Use Permit (SUP) is valid for the life of the use. The SUP shall be deemed to have automatically lapsed is the uses permitted herein are discontinued for a period of one (1) year. 2. The SUP is contingent upon compliance with the applicable provisions of the Routt County Zoning Regulations including but not limited to Sections 4, 5 and 6. 3. The SUP is limited to uses and facilities presented in the approved project plan. Any additional uses or facilities must be applied for in a new or amended application. 4. Any complaints or concerns which may arise from this operation may be cause for review of the SUP, at any time, and amendment or addition of conditions, or revocation of the permit if necessary. 5. In the event that Routt County commences an action to enforce or interpret this SUP, the substantially prevailing party shall be entitled to recover its costs is such action including, without limitation, attorney fees. 6. No junk, trash, or inoperative vehicles shall be stored on the property. 7. This approval is contingent upon any required federal, state and local permits being obtained and complied with; the operation shall comply with all federal, state and local laws. 8. Fuel, flammable materials, or hazardous materials shall be kept in a safe area and shall be stored in accordance with state and local environmental requirements. 9. All exterior lighting shall be downcast and opaquely shielded. 10. Prior to the issuance of the permit, the permittee shall provide evidence of liability insurance in the amount of no less than $1,000,000 per occurrence with either unlimited aggregate or a policy endorsement requiring notice to Routt County of all claims made. Routt County shall be named as an additional insured on the policy.

Specific Conditions:

11. A transportation plan that includes provisions for shuttle service for guests and employees shall be submitted to and approved by the Planning Director prior to the issuance of any building permits for new facilities approved herein. 12. An onsite wastewater system permit shall be obtained from the Routt County Environmental Health Department or the State of Colorado, as applicable, prior to the issuance of a building permit for the expansion of the lodge/restaurant building. In the event that flows exceed 2000 gpd and such system requires a permit from the State of Colorado, a SUP shall be obtained from Routt County prior to the systems installation. 13. The SUP does not grant permission for use of the Routt National Forest lands. Such permission and appropriate permits shall be obtained from the Forest Supervisor prior to any guest ranch activities on or uses of forest lands. 14. Written confirmation from The Nature Conservancy that the new structures meet the terms and conditions of their conservation easement shall be obtained and provided to the Planning Department prior to the issuance of building permits for these facilities.

Page | 5 ROUTT COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA COMMUNICATION FORM

15. The Planning Director may approve the owners’ home site plan or minor improvements and/or additions to the SUP that do not cause an increase in guest or employee numbers, traffic and other off-site impacts. Requests for such approval shall be in detailed written form accompanied by a site plan and any other applicable information as requested by Planning staff. 16. The arena and hay storage barn architecture shall be typical of other agricultural structures located on the site and surrounding area. 17. All livestock feed shall be protected from wildlife. 18. Any new fencing shall be constructed in compliance with Colorado Division of Wildlife (DOW) recommendations. 19. The owner shall prevent the spread of weeds to surrounding lands, and comply with the Colorado Noxious Weed Act and Routt County noxious weed management plan. 20. Domestic predators shall be kept under their owner’s control at all times and shall not be allowed to run at large. 21. Trash receptacles be bear and rodent-resistant. 22. Revegetation of disturbed areas with a seed mix that avoids the use of aggressive non-native grass seed mixes and shall occur within one growing season. 23. A maximum of 54 guests may be housed at the ranch under its current configuration. Accommodations for additional guests would be subject to Specific Condition 15, above. 24. Any and all uses conferred upon this 35-acre parcel (PIN: 920074001) above and beyond the uses by right in the AF zone district are strictly for those uses as they relate to the Vista Verde Guest Ranch. In the event this 35-acre parcel is sold independently from Vista Verde Guest Ranch all uses shall revert to only those uses allowed in the AF zone district.

Commissioner Kelly seconded the motion. The motion carried 9 – 0, with the Chair voting yes.

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