Central Florida Regional Transportation Authority Meeting Date: 9/22/2016 455 N. Garland Ave. Meeting Time: 1:00 PM 2nd Floor Board Room Orlando, FL 32801 As a courtesy to others, please silence all electronic devices during the meeting. 1. Call to Order 2. Approval of Minutes Board of Directors Minutes Pg 4 • 3. Recognition • 20 Years of Service: Edward Crosby, Bus Operator 20 Years of Service: Leo Marquis, Bus Operator 4. Public Comments • Citizens who would like to speak under Public Comments shall submit a request form to the Assistant Secretary prior to the meeting. Forms are available at the door. 5. Chief Executive Officer's Report 6. Consent Agenda A. Request for Proposal (RFP) i. Authorization to Release a Request for Proposal (RFP)for Real Estate Services Including Pg 11 Consulting, Leasing, Acquisition and Disposition of Real Property ii. Authorization to Cancel the Request for Proposal (RFP) for Security Guard Services Pg 13 iii. Authorization to Cancel the Request for Proposal (RFP) for Pressure Washing of LYNX Pg 15 Central Station (LCS), LYNX Operations Center (LOC), and Transfer Centers B. Award Contracts i. Authorization to Award Contract #16-C16 to Kittelson & Associates, Inc. for the SR 436 Pg 17 Transit Corridor Study ii. Authorization to Award Contract #17-C01 to Glover Oil for B-99 Biodiesel Fuel Pg 20 iii. Authorization to Award Contract #17-C02 to Mansfield Oil for 87 Octane Unleaded Pg 22 Gasoline iv. Authorization to Award Contract #17-C03 to Palmdale Oil for Dyed Ultra-Low Sulfur Diesel Pg 24 Fuel v. Authorization to Award Contract #17-C04 to DesignLab, Inc. to Provide Bus Operator and Pg 26 Transportation Supervisor Uniforms vi. Authorization to Award Contract #17-C05 to Helping Hand Lawn Care for Landscape Pg 28 Maintenance at LYNX Central Station (LCS), LYNX Facilities, and Transfer Facilities vii. Authorization to Award Contract #17-C07 to Direct Media USA for Advertising Sales Pg 30 C. Extension of Contracts i. Authorization to Exercise First Option Year of Contract #14-C07 to Solantic of Orlando, Pg 33 LLC., d/b/a Care Spot Express Healthcare for Occupational Health Services ii. Authorization to Exercise the First Year Option of Contract #13-C23 with Spencer Pg 35 Fabrication for Construction of Passenger Shelters iii. Authorization to Exercise the First Year Option of Contract #13-C30 with Barracuda Pg 37 Building Corporation for Installation of Passenger Shelters iv. Authorization to Award an Extension of Contract to Exercise First Option Year of Contract #14-C15 to Vanasse Hangen Brustlin, Inc.; Contract #14-C16 to Parsons Brinckerhoff, Inc.; Pg 39 Contract #14-C17 to RS&H, Inc.; Contract # 14-C18 to HDR Engineering, Inc. for General Transportation Planning & Consulting Services v. Authorization to Extend Contract #13-A62 with Corvel Enterprise Comp, Inc. for Workers Compensation, General Liability, Automobile Liability and Subrogation Claims Pg 41 Administration D. Miscellaneous i. Authorization to Solicit Project Applications for the Federal Transit Administration Pg 43 Enhanced Mobility of Seniors and Individuals with Disabilities Section 5310 Program ii. Authorization to Submit a Grant Application to the Commission for the Transportation Pg 45 Disadvantaged for a Mobility Enhancement Grant -Attachments iii. Authorization to Negotiate and Amend the Interlocal Agreement between LYNX and the Pg 49 City of Orlando for the East/West BRT Project iv. Authorization to Execute Renewal of Casualty Insurance Programs for FY2016/2017 Pg 51 v. Authorization to Negotiate and Execute an Agreement for Temporary Employment Pg 53 Services Until the Chief Operating Officer Position is Filled -Attachments vi. Authorization to Negotiate and Execute A Lease Agreement with the East Central Florida Pg 59 Regional Planning Council (ECFRPC) for Office Space at LYNX Central Station (LCS) vii. Authorization to Dispose of Items Accumulated Through the Lost and Found Process Pg 62 viii. Authorization to Auction Surplus Equipment Pg 65 7. Action Agenda A. Amendment to LYNX' FY2016 Operating and Capital Budgets Pg 78 -Attachments B. Authorization to Adopt Fiscal Year 2017 Operating and Capital Budgets Pg 95 -Attachments C. Authorization to Enter into the FY2017 Service Funding Agreements with the Regional Funding Pg 116 Partners -Attachments 8. Information Items A. Parramore BRT Project Update Pg 290 B. Notification of Settlement Agreement Pursuant to Administrative Rule 6 Pg 294 C. FY 2017-2026 Geographic Information Systems (GIS) Strategic Plan Pg 296 9. Other Business 10. Monthly Reports A. Monthly Financial Report - July 31, 2016 Pg 297 -Attachments B. Ridership Report - May and June 2016 Pg 304 C. Planning and Development Report - September 2016 Pg 325 D. Communications Report: July - August 2016 Pg 329 E. Business Development Report: July - August, 2016 Pg 342 F. Monthly Employee Travel - September 2016 Pg 344 G. Monthly Employee Travel - August 2016 Pg 345 Section 286.0105, Florida Statutes states that if a person decides to appeal any decision made by a board, agency, or commission with respect to any matter considered at a meeting or hearing, he will need a record of the proceedings, and that, for such purposes, he may need to ensure that a verbatim record of the proceedings is made, which record incldes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans With Disabilities Act of 1990, persons needing a special accommodation at this meeting because of a disability or physical impairment should contact Benjamin Gonzalez at 455 N. Garland Ave, Orlando, FL 32801 (407) 254-6038, not later than three business days prior to the meeting. If hearing impaired, contact LYNX at (407) 423-0787(TDD). LYNX Central Florida Regional Transportation Authority Board of Director Meeting Minutes PLACE: LYNX Central Station 455 N. Garland Avenue Open Space, 2nd. Floor Orlando, FL 32801 DATE: July 28, 2016 TIME: 1:00 PM Members in Attendance: Mayor Teresa Jacobs, Orange County, Chair Osceola County Commissioner, Viviana Janer, Vice Chair Secretary Noranne Downs, FDOT, Secretary Commissioner Carlton Henley, Seminole County Members Absent: Mayor Buddy Dyer, City of Orlando 1. Cal1 to Order The Chair, Mayor Teresa Jacobs, called the meeting to order at 1:00 PM. Chair Jacobs asked Commissioner Henley to lead the Pledge of Allegiance. 2. Approval of Minutes The Chair asked for approval of the minutes of the May 26, 2016 meeting. Motion was made and seconded to approve the Minutes of the May 26, 2016 Board of Directors’ meeting. The Motion passed unanimously. 3. Recognition The Chair recognized Ray Walls, Assistant Manager of the Orange County Office of Management & Budget, to present the 2016 Distinguished Budget Award from the Government Finance Officers Association. Mr. Walls acknowledged the efforts by LYNX staff in putting together a sustainable budget and communicating that budget to stakeholders. Mr. Walls discussed the four categories that LYNX had to meet to receive this award and then, as the Chair of the Finance & Audit Committee, presented the award to Blanche Sherman, Director of Finance and Julie Caple, Manager of Financial Planning & Budgets. Board of Directors Minutes Page 1 of 7 4 of 345 Mayor Jacobs acknowledged the work done by Mr. Walls and the Finance & Audit Committee members. The Chair then recognized Donna Tefertiller, Director of Human Resources, to present LYNX’ employee recognitions. 20 Years of Service: Jose Manero, Bus Operator Rafael McGill, Bus Operator 25 Years of Service: Rudolph Giffin, Bus Operator Charles Plum, Maintenance Technician 4. Public Comment Hilario LaBoy addressed the Board in appreciation for LYNX bus services, bus operators and the company. Ismael Rivera introduced himself as the newly elected President of ATU Local 1596 and addressed the Board about the new leadership and their willingness to move forward. Mayor Jacobs commented on the Board looking forward to working with Mr. Rivera and working through some of the disputes and disagreements and coming to a peaceful resolution. JoAnne Counelis addressed the Board in support of 24 hour bus and train service including service holidays and weekends. Cheryl DiPienzo addressed the Board about the bus connections to SunRail on Orange Avenue having a blinking light which makes it difficult for the buses to get out into traffic. 5. CEO Report The Chair recognized Edward Johnson, Chief Executive Officer. Mr. Johnson welcomed back Deborah Morrow and then recognized Vicki Hoffman and Ilianny Ferreras for their efforts during Ms. Morrow’s absence. Mr. Johnson spoke about the following topics: Acknowledged the effort and support of LYNX employees in pulling together during the Pulse tragedy having to deviate four LYNX routes due to the investigation and providing vehicles to victims and family members for travel to locations providing assistance Board of Directors Minutes Page 2 of 7 5 of 345 Being in conversation with the East Central Florida Regional Planning Council regarding leasing space at LYNX Central Station (LCS), drafting an agreement for review by the Council, and starting communications with the Federal Transit Administration (FTA) to notify them of intent Display of the new articulated Compressed Natural Gas (CNG) bus at the front of LCS which is the first of ten that will be delivered to LYNX at a cost of $850,000 each having the capacity of two buses Announcement of the resignations of Tangee Mobley, Director of Transportation & Maintenance and Andrea Ostrodka, Director of Planning & Development and recognition of their three years of service and five years of service, respectively Adding a blue sheet item to the Action Agenda seeking a replacement for Tangee Mobley’s position on the Pension Board Request to amend the Board Agenda to not hold the Executive Session which is not needed at this time Adding Consent only agenda meetings Mayor Jacobs stated that the she and Mr. Johnson have spoken about having additional meetings every other month over the next six months to include Consent Agenda items and emergency matters.