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Council Workshop Meeting Agenda December 7, 2015

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Council Workshop Meeting Agenda December 7, 2015 City of Maple Ridge COUNCIL WORKSHOP AGENDA December 7, 2015 9:00 a.m. Blaney Room, 1st Floor, City Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. REMINDERS December 7, 2015 Closed Council following Workshop Committee of the Whole Meeting 1:00 p.m. December 8, 2015 Public Hearing 6:00 p.m. Council Meeting following Public Hearing 1. ADOPTION OF THE AGENDA 2. MINUTES 2.1 Minutes of the November 16, 2015 Council Workshop Meeting 2.2 Minutes of Meetings of Committees and Commissions of Council • Agricultural Advisory Committee – October 22, 2015 • Community Heritage Commission – November 3, 2015 • Public Art Steering Committee – September 29, 2015 2.3 Business Arising from Committee and Commission Minutes 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 Council Workshop December 7, 2015 Page 2 of 4 4. MAYOR AND COUNCILLORS’ REPORTS 5. UNFINISHED AND NEW BUSINESS 5.1 Maple Ridge Community Amenity Program 9:15 – 10:00 a.m. Staff report dated December 7, 2015 recommending that feedback be obtained on Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015, a Council policy be drafted and a summary of input be provided in a future report. 5.2 Crime Free Multi-Housing Program 10:00 – 10:30 a.m. Staff report dated December 7, 2015 recommending that Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 be amended to revise base licence fees for buildings certified under the Crime Free Multi-Housing Program. 5.3 Medical Marihuana Dispensaries 10:30 – 11:30 a.m. Staff report dated December 7, 2015 providing information on the medical marihuana legislation, the legal history of dispensaries and implications for bylaw enforcement and presenting options for consideration. 5.4 Trail Infrastructure 11:30 – 12:00 p.m. Presentation by the Director of Parks and Facilities 5.5 Hospital Parking Discussion by Council Legal opinion dated June 5, 2013 from Young Anderson providing information on the City’s authority to regulation parking fees at the Ridge Meadows Hospital attached for reference. 6. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. Council Workshop December 7, 2015 Page 3 of 4 6.1 Upcoming Events December 10, 2015 Parks & Leisure Services and Vancouver Foundation 6:30 pm Partnership Launch – Maple Ridge Arts Centre Theatre Organizer: Vancouver Foundation and MRPM Parks and Leisure Services December 12, 2015 Bright Nights – Stanley Park 3:00 pm Organizer: International Association of Fire Fighters December 18, 2015 Holiday Train – Haney Station 6:00 pm Canadian Pacific 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT Checked by: ___________ Date: _________________ Council Workshop December 7, 2015 Page 4 of 4 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. 2.1 Council Workshop Meeting Minutes 2.1 City of Maple Ridge COUNCIL WORKSHOP MINUTES November 16, 2015 The Minutes of the City Council Workshop held on November 16, 2015 at 9:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read P. Gill, Acting Chief Administration Officer/General Councillor C. Bell Manager Corporate and Financial Services Councillor K. Duncan K. Swift, General Manager of Community Development, Councillor B. Masse Parks and Recreation Services Councillor G Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Marlo, Manager of Legislative Services Other Staff as Required D. Pollock, Municipal Engineer R. McNair, Manager of Bylaw and LIcencing Services R. Stott, Environmental Planner C. Goddard, Manager of Development and Environmental Services C. Carter, Director of Planning Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Councillor Robson was not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the October 19, 2015 and the November 2, 2015 Council Workshop Meeting R/2015-493 It was moved and seconded That the minutes of the October 19, 2015 and the November 2, 2015 Council Workshop Meetings be adopted. CARRIED Council Workshop Minutes November 16, 2015 Page 2 of 7 2.2 Minutes of Meetings of Committees and Commissions of Council • Maple Ridge Community Heritage Commission – October 6, 2015 • Maple Ridge-Pitt Meadows Parks & Leisure Services Commission – September 10, 2015 • Maple Ridge Social Planning Advisory Committee – October 7, 2015 R/2015-494 It was moved and seconded That the minutes of the October 6, 2015 Maple Ridge Community Heritage Commission, the September 10, 2015 Maple Ridge-Pitt Meadows Parks & Leisure Services Commission and the October 7, 2015 Maple Ridge Social Planning Advisory Committee be received. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Note: Councillor Robson arrived at 9:05 a.m. Councillor Speirs Councillor Speirs reported on his attendance at the LIFTS Canada Forum in Vancouver. Councillor Masse Councillor Masse provided an explanation of why he missed recent Council Workshop meetings. He mentioned the good work done by the GP for Me Initiative campaign to attract family doctors to Maple Ridge. Councillor Masse met with the Information Tech Network at WorkHere, advised on an upcoming meeting with the University of the Fraser Valley and attended a presentation on creating resilience in kids Councillor Bell Councillor Bell attended an Arts Council meeting. She reported that concern was expressed pertaining to the decision to terminate the Joint Parks Agreement between Maple Ridge and Pitt Meadows. She also attended a meeting of the Seniors Society and reported on the seniors’ concerns pertaining to funding. Councillor Bell provided information on the upcoming CivX 2015 seminar. She advised that she will be attending upcoming UBCM meetings and encouraged attendance at Christmas Haven fundraising event. She attended a Help Portrait fundraiser. Council Workshop Minutes November 16, 2015 Page 3 of 7 Councillor Robson Councillor Robson advised that he has been hearing concerns from groups about the termination of the Joint Parks Agreement. He expressed concern that the public was not given notice of the presentation by Metro Vancouver. Councillor Shymkiw Councillor Shymkiw attended a GP for Me meeting, a regional Fraser Health meeting and a meeting of the Parks and Leisure Services Commission and. He had an opportunity to speak at the Dawali Festival of Lights event. Councillor Duncan Councillor Duncan attended a Council of Councils meeting and a Creative Cities Network Conference in Kelowna with members of the Public Art Steering Committee.
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