Office of the TELEPHONE: (508) 841-8508 BOARD of SELECTMEN FAX: (508) 842-0587 [email protected]
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Office of the TELEPHONE: (508) 841-8508 BOARD OF SELECTMEN FAX: (508) 842-0587 [email protected] TOWN OF SHREWSBURY Board of Selectmen Meeting Board of Selectmen’s Meeting Room Richard D. Carney Municipal Office Building 100 Maple Avenue Shrewsbury, Massachusetts 01545-5398 Tuesday, December 11, 2018 - 7:00 PM MINUTES Present: Mr. John Lebeaux, Chairman, Mr. Maurice DePalo, Vice Chairman, Ms. Moira Miller, Clerk, Mr. James Kane, Selectman, Ms. Beth Casavant, Selectman Also Present: Mr. Kevin Mizikar, Town Manager, Kristen Las, Assistant Town Manager Finance Committee Members in attendance: Patrick Pitney, Gene Buddenhagen, John Cygelnik, Judy Vedder, Hannah Kane Retirement Board Members in attendance: Alice Ferro, Thomas Kennedy, Mary Thompson Mr. Lebeaux called the meeting to order at 7:00 pm. Preliminaries: 1. Approve bills, payrolls and warrants On a motion by Ms. Miller, seconded by Mr. DePalo, the Board unanimously voted to approve Warrants 1941, 1944, 1946, 1943 and 1948 as presented. 2. Approve Minutes of November 27, 2018 On a motion by Mr. DePalo, seconded by Ms. Casavant, the Board unanimously voted to approve the minutes as written. 3. Announcements The Board held a moment of silence for Christopher Roy, Shrewsbury resident, and Worcester Firefighter who died in the line of duty in Worcester. Mr. Kane updated the Board on the acquisition of Glavin for the site of the new Beal School and that the Beal Committee awarded a contract to Fontaine Brothers as a general contractor. Mr. Lebeaux announced that this Saturday the Wreaths Across America will take place at Mountain View Cemetery from Noon to 1:00pm. 4. Town Manager’s Report Mr. Mizikar stated that the Town has entered into the budget process for the next fiscal year and has also been awarded a Community Compact grant award and Hazardous Materials Preparedness grant. Mr. Mizikar also addressed the water quality issues such as the chlorine odor at the tap. Meetings/Hearings: 5. 7:03 PM – Meeting with Laurie Gaudet, Town Treasurer, to review and act to award and sign temporary Bond Anticipation Notes and associated financing documents for the Beal Early Elementary School Ms. Gaudet appeared before the Board. Mr. Mizikar briefed the Board on the Bond Anticipation Notes. Ms. Gaudet reviewed the figures. On a motion by Mr. Kane, seconded by Mr. DePalo, the Board unanimously voted to authorize the issuance of the Ban to TD Securities and voted the following: Minutes Shrewsbury Board of Selectmen December 11, 2018 Page 2 of 11 Voted: that we hereby determine, in accordance with G.L. c. 70B, that the amount of the cost of the school feasibility study project authorized by a vote of the Town passed on October 22, 2018 (Article 6) not being paid by the school facilities grant is at least $6,500,000 and we hereby approve of the issuance of notes and bonds in such amount under said G.L. c. 70B. Further Voted: to approve the sale of a $6,500,000 3.00 percent General Obligation Bond Anticipation Notes (the “Notes”) of the Town dated December 19, 2018, and payable July 19, 2019, to TD Securities (USA) LLC at par and accrued interest, if any, plus a premium of $34,450.00. Further Voted: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated November 29, 2018, and a final Official Statement dated December 6, 2018, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver a significant events disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall be incorporated by reference in the Notes for the benefit of the holders of the Notes from time to time. Further Voted: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures in such form as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Notes. Further Voted: that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. 6. 7:05 PM – Meeting with Delilah Tuccio, proposed manager of Iandoli Austins II, dba Austin Liquors, 20 Boston Turnpike Road, regarding a change of manager to their all alcohol package store license Ms. Tuccio appeared before the Board. On a motion by Mr. DePalo, seconded by Ms. Miller, the Board unanimously voted to approve the change of manager application. 7. 7:10 PM – Joint meeting with the Retirement Board and the Finance Committee, and Dan Sherman, Sherman Actuarial Services, to review the most recent Pension System Valuation Report and other Post- Employment Benefit (OPEB) Analyses Members of the Finance Committee, Retirement Board, and Daniel Sherman of Sherman Actuarial Services appeared before the Board. Mr. Sherman reviewed the 2018 Shrewsbury Retirement report. The Town is in position to reach its goal of the retirement system being fully funded prior to its internal deadline of FY2022. Members of the Finance Committee asked questions and discussed the report and the current market. Mr. Sherman then reviewed the 2018 Shrewsbury Other Post Employment Benefits report. The Town’s funding level as a percentage of its total annual salary expenses is very strong, 72%. The Board thanked those in attendance. 8. 7:15 PM – Meeting to discuss implementation and revision to certain fees for services: a. Department of Public Works: Jeffrey Howland, DPW Director and Andrew Truman, Senior Civil Engineer to discuss Stormwater, Trench, Street Opening and Driveway Permits Vincent Thai, Compliance Engineer, Andrew Truman, Senior Civil Engineer, and Jeffrey Howland, DPW Director appeared before the Board. Mr. Howland stated that there is several fees within the DPW that the Town does not Minutes Shrewsbury Board of Selectmen December 11, 2018 Page 3 of 11 currently have. The Engineering department looked at similar town’s fee structure to establish proposed fees. The Board discussed street closings, and current driveways meeting ADA accessibility standards, accessing public ways in the safest manner and allow the Town to monitor erosion control. The Board expressed their approval and interest in moving forward on the street opening and driveway permits and discussed a general by-law governing the slopes and grades of driveways. Mr. Howland reviewed stormwater regulations. For any project disturbing over 5,000 square feet of land, the contractor is required to submit a stormwater and erosion control plan which also includes a waste control plan. Mr. Howland reviewed stormwater utility and the requirements to meet the NPEDS permit criteria. Mr. Howland expressed that in order to properly manage the Town’s obligations under the Federal Law two full time employees must be dedicated to these efforts. The Sewer Commissioners, who are charged with enforcing stormwater regulations, will hold public hearing on stormwater fees December 18, 2018. The Board expressed that they want to make a strong effort to inform residents of these changes. b. Building Inspection: Wiring Fees Mr. Mizikar stated that wiring fees will remain the same, however they will be transitioning from SELCO to the Town on January 1, 2019. New Business: 9. Review and act on the 2019 License Renewals to include the following license types: Alcohol, Common Victualler, Entertainment (Sunday and Weekday), Bowling Alleys, Billiard Tables, Automatic Amusements, Auto Dealers, Livery, Auction, Auctioneer, Lord’s Day, and Seasonal Dancing (see attached list). Mr. Kane disclosed that his daughter is employed at Ski Ward prior to voting for license renewals. On a motion by Ms. Miller, seconded by Mr. Kane, the Board unanimously voted to approve all renewals and issue licenses contingent upon all payment and requested paperwork being received. 10. Review and act on the matter of the “One Free Bag” PAYT program and Christmas tree pickup On a motion by Mr. Kane, seconded by Ms. Casavant, the Board unanimously voted to approve one free 35 gallon bag for residents on December 26th-December 31st, and a single real Christmas tree per household, free of snow and ice, not frozen to the ground and clearly visible to the collection crew from December 26th to January 26th. 11. Review and act to set an early closing for the Municipal Office Building on Monday December 24, 2018 at noon On a motion by Mr. DePalo, seconded by Ms. Miller, the Board unanimously voted to close the municipal office building at noon on December 24, 2018. 12. Review and act on the road race request from Patricia McCaffrey, 617 Lexington Street, Waltham, for the 7th Annual Michael McCaffrey Hope Challenge to take place on Saturday March 30, 2019 beginning and ending at Sherwood Middle School On a motion by Ms. Miller, seconded by Mr. Kane, the Board unanimously voted to approve the request contingent on police approval. 13. Review and act on one (1) member appointment to the Zoning Board of Appeals for a two year term to expire on June 30, 2020, subject to the approval of the decision of the Attorney General in reference to Article 9 of the October 22, 2018 Special Town Meeting On a motion by Ms.