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Tīrau Community Board Meeting PUBLIC BUSINESS AGENDA

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Tīrau Community Board Meeting PUBLIC BUSINESS AGENDA Tokoroa Office: Phone (07) 885 0340 Fax (07) 885 0718 Putaruru Office: Phone (07) 883 7189 Fax (07) 883 7215 Tirau Agency (Information Centre): Phone (07) 883 1202 Private Bag 7 (Torphin Crescent) Tokoroa 3444 ⬧ Website: www.southwaikato.govt.nz ⬧ Email: [email protected] Tīrau Community Board Meeting PUBLIC BUSINESS AGENDA A Tīrau Community Board Meeting will be held in the Tīrau War Memorial Hall, Main Road, Tirau on Tuesday 23 March 2021 Commencing at 5.30pm OUR VISION “Healthy people thriving in a safe, vibrant and sustainable community.” TM the South Waikato … discover it … live it … love it … Tīrau Community Board - Functions Reporting to Council and Standing Committees, as appropriate. Constitution Four elected members. Ward Councillor Meeting Frequency Six weekly Objective • Overview Council activities within the community (Tirau Ward) and consider and report on matters of concern to the community. Scope of Activity ▪ To consider and report on all matters referred to it by Council. ▪ To consider and convey the concerns of community organisations and special interest groups within the community. ▪ Overview road work, water supply, sewerage, stormwater drainage, parks and recreational facilities, community activities and traffic management within the community. ▪ To provide community input to district planning and regulatory issues. ▪ To ensure community input to Council and Committee processes. ▪ To make annual submissions to Council on budgetary and annual planning process as they may impact on the community. Power to Act • Such matters as may from time to time be delegated by Council. Management Responsibility: Chief Executive Attendees Members Chairperson K Purdy Deputy Chairperson C Brasell S Burling-Claridge K Slater Council Representative P Schulte Her Worship the Mayor J Shattock Staff Chief Executive B Smit Executive Assistant J Parr Agenda Confirmed by: B Smit Chief Executive RECOMMENDATIONS contained in Reports are NOT to be construed as COUNCIL DECISIONS. Refer to Council Minutes for RESOLUTIONS. Tirau Community Board - 23/03/2021 3 Order of Business 1. Apologies ................................................................................................................. 4 2. Confirmation of Agenda .......................................................................................... 4 3. Leave of Absence .................................................................................................... 4 4. Conflicts of Interest ................................................................................................. 4 5. Public Forum ............................................................................................................ 4 6. Confirmation of Minutes .......................................................................................... 5 6.1 Confirmation of Minutes ............................................................................................. 5 7. Reports ................................................................................................................... 13 7.1 Resource Management Report - 19 January to 10 March 2021 ............................... 13 7.2 TCB - Discussion ..................................................................................................... 16 8. Members Information Requests ........................................................................... 19 1. Apologies 2. Confirmation of Agenda 3. Leave of Absence 4. Conflicts of Interest 5. Public Forum Tirau Community Board - 23/03/2021 4 6. Confirmation of Minutes 6.1 Confirmation of Minutes Document Information Report To: Tirau Community Board Meeting Date: Tuesday, 23 March 2021 Author: K Purdy Author Title: Chairperson Report Date: Monday, 15 March 2021 Purpose of Report This report is for information purposes only. The purpose of this report is to present past Minutes. Recommendation Tīrau Community Board Meeting - Tuesday 9 February 2021 - Public Business 1. That the Minutes of the Public Business of the Tīrau Community Board Meeting held on Tuesday 9 February 2021 are confirmed as a true and accurate record and the Recommendations therein approved. 2. That the Action Sheet, as attached, be received. Attachment Minutes - 9 February 2021 Action Sheet Tirau Community Board - 23/03/2021 5 Tīrau Community Board Meeting PUBLIC BUSINESS MINUTES A Tīrau Community Board Meeting was held in the Tīrau War Memorial Hall, Main Road, Tirau on Tuesday 9 February 2021 Commencing at 5.30pm Attendees Members Chairperson K Purdy Deputy Chairperson C Brasell S Burling-Claridge K Slater Council Representative P Schulte Councillors A Ngapo A Jansen Her Worship the Mayor J Shattock Staff Chief Executive B Smit Executive Assistant J Parr 1. Apologies T21/01 Resolved C Brasell / K Slater That an apology from Cr Nelis be received and sustained. 2. Confirmation of Agenda T21/02 Resolved C Brasell / K Slater That the agenda, as circulated, be confirmed. 3. Leave of Absence There were no leave of absence requested. Tirau Community Board - 23/03/2021 6 4. Conflicts of Interest There were no conflicts of interest declared. 5. Public Forum There were five speakers at the Public Forum: • Mr Kim Egerton – Raised concern that a letter he had sent through the Council info-box had not been responded to. A response to the first letter he sent had been received from the Group Manager Assets, Mr Ted Anderson regarding the Tīrau sewerage works, but he is still awaiting a response to a second letter he sent on 20 October. Action • Mrs Barbara Bettridge, Mrs Shirley Kinnard and Mr Norm Kinnard spoke on the proposed industrial site in Tirau. Mrs Bettridge presented a statement on behalf of concerned Tīrau residents who are opposing the proposed industrial site. • Residents are not against an industrial park but are strongly against the proposed location. • The community feel that not enough information has been provided to them about the development. • Concern was expressed about the timing around being able to put in submissions, which has fallen over the holiday period when a lot of people away. • There has been difficulty with being able to access and download the submission forms from the Council website. No PDF forms have been provided to enable handwritten submissions to be presented. • Although initially a lot of residents attended the first public meeting, they feel that are not being heard by Council and are unlikely to make a submission. • Residents have expressed concern about the traffic survey that was carried out last March. This did not reflect peak hour traffic and was done just prior to the Covid-19 lockdown period when there was considerably less traffic passing through Tīrau. • Residents would like Council to arrange for a further traffic survey to be carried out. • Residents queried what the proposed industrial buildings would be used for. Her Worship and the Chief Executive, Mr Ben Smit advised residents that no decision has been made on the site as yet and explained that Council has to work through the legislative process of the Resource Management Act. If submissions are received, then there will be a hearing and the decision will be made following that. Cr Ngapo left the meeting at 6.08pm. • Mr Lindsay McQuarrid read a prepared statement regarding Council operations calling on elected members to take back leadership from staff. No specifics were given. • Residents also expressed concerned about an abandoned property in Tīrau that has been inhabited by squatters, overhanging trees on the property are also causing concern. The Chief Executive advised that if Council is notified of such properties, they can be investigated by the Compliance Team before further action is taken. Tirau Community Board - 23/03/2021 7 6. Confirmation of Minutes 6.1 Confirmation of Minutes Matters of Fact There were no matters of fact. Recommendation T21/03 Resolved Cr Schulte / Cr Burling-Claridge 1. That the Minutes of the Public Business of the Tīrau Community Board Meeting held on Tuesday 17 November 2020 are confirmed as a true and accurate record and the Recommendations therein approved. 2. That the Action Sheet, as attached, be received. Matters Arising There were no matters arising. 7. Reports 7.1 Resource Management Report – 5 November 2020 to 18 January 2021 The Report was taken as read. T21/04 Resolved Cr Schulte / C Brasell That Report No 2021-547729, Resource Management Report – 5 November 2020 to 18 January 2021 be received. 7.2 TCB Discussion The Report was taken as read. Responses from staff are in italics and any further points noted from the meeting follow. 1. The TCB would like to advise that they are with the community in regard to opposing the proposed industrial park, a fantastic idea, but we feel it’s in the wrong place. Submissions from potentially affected parties can include commentary and/or evidence from others. Please do not fill in an individual submission form as the TCB is not a submitter in its own right as it was not formally notified. Council is likely to call a pre-hearing meeting between submitters and the applicant to discuss matters and either narrow or resolve them if possible. The reporting planner will then write a report assessing both the application and submissions with the information they have to hand at the time. This will be provided to the applicant, decision makers and submitters prior to the hearing. Formal written evidence from any experts may be directed to be provided prior to the hearing, but this is at the discretion of the
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