MAHARASHTRA STATE ELECTRICITY TRANSMISSION CO. LTD EHV (O&M) DIVISION, (RAIGAD) Tel. No. /Fax : (02145) 232197 OFFICE OE THE EXECUTIVE ENGINEER Grams : EXTRANGRIAD EHV (O&M) DIVISION, MAHAD. Birwadi : Mahad P-29 M.I.D.C., BIRWADI, MAHAD, DIST RAIGAD

TENDER FORM

Tender No. EE/EHV/ (O&M)/DIVN/MHD/TEN-01/2014-2015/No.-374 Date:- 17.04.2014

Tender Particulars : Annual Contract for Housekeeping at Following places under EHV (O&M) Dn, Mahad 1) EHV (O&M) Dn, Mahad &220 KV Mahad S/Stn 2) 220 KV K’gaon SS 3) Koyna Trans. Lines S/Dn, Mahad 4) 100 KV Mhasala S/S 5) 100 KV Estimate Cost : Rs. 12,33,661/- for providing manpower for Housekeeping at all above mentioned Locations Earnest Money deposit : 1 % of Estimate Cost as above ie. Rs. 12,336/- (By D.D. in the name of S.E, MSETCL, ). Last Date of Tender submission : 28/04/2014 up to 15.00 Hrs.

Probable Opening Date : 29/04/2014 up to 15.00 Hrs at Circle office Panvel.

Tender fee : Rs. 3000/- + 5% VAT by cash only

Sale period of Tender : 21/04/2014 (11:00) to 28/04/2014 (15:00).

Tender fee paid Receipt No. : ______Dated ______

EMD paid vide Receipt No. : ______Dated ______

D.D. No. & Date ______Drawee Bank: ______

ISSUED TO: ISSUED BY: M/s ______

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MAHARASHTRA STATE ELECTRICITY TRANSMISSION CO. LTD EHV (O&M) DIVISION, MAHAD (RAIGAD)

INVITATION OF TENDER AND INSTRUCTIONS TO TENDERERS

Tender No. : EHV (O&M)/DIVN/MHD/TEN-01/2014-2015.

To be returned not later than 15.00 Hrs. on date 28/04/2014 possibly The tenders will be opened at 15.00 Hrs on dated 29/04/2014 in the office of the Superintending Engineer, EHV (O&M) Circle, Takka, Panvel. Intending bidders or their representatives may be present during the opening.

Issued to :

______

Dear Sir/s,

Please offer your lowest rates for the tenderized work in the enclosed Schedule ‘A’. The terms & conditions of the contract (in Part I & II) may please be studied before submission of the bid, on the due date & time as indicated above.

Thanking you.

Yours faithfully,

~Sd~ EXECUTIVE ENGINEER EHV (O&M) DN, MAHAD.

Page 2 of 8 INSTRUCTIONS TO TENDERERS

1. The agency has to submit the tender/bid form in two separate sealed envelop Envelope-1:- (Technical Bid/Qualifying bid) will contain all relevant technical Documents for qualifying criteria) Envelope - 2 :-( Price Bid) will contain the price bid.

2. Qualifying bid: - The Government authorized authorities attested copies of following documents shall be attached with the qualifying Bid of Tender without which the price bid will not be opened. a) EMD Details b) Registration under shop and establishment Act c) Labor contractor license d) Registration under Employees insurance Act e) Service Tax Registration. f) PF Registration (If not available may be submitted within 15 days after awarding the Contract) g) The certificate showing that the agency has carried out such work in the year 2013 -2014 of 25% amount of the tender anywhere in govt./semi govt. organizations.

3) Particulars of work: - Providing of housekeeping staff on per day per person basis at following places under this division. The requirement is as follows:-

Sr. No. of Name of Place Type of Work No. Persons 1) 220 KV Mahad Substation & Dn. office 03 No. Housekeeping of colony, P-29, MIDC, Birwadi, Mahad. substation & Dn. Office. 2) Koyna Trans. Lines S/Dn, Mahad 01 No. Housekeeping of colony & KTL At. Sundarwadi, Mahad. Subdivision office. 3) 100 KV Mhasala S/S 02 No. Housekeeping of colony & At Pabhare Taluka - Mhasala substation 4) 100 KV Roha SS 02 No. Housekeeping of colony & P-05, MIDC, Roha (Dhatav). substation 8) 220 KV K’gaon Substation 03 No. Housekeeping of colony & K’gaon, Post Nizampur Taluka- substation

Above requirement is tentative & undersigned reserve right to change any / all places as per requirement. 1) Period of service contract is 11 months from actual date of providing housekeeping staff. However the contract will be valid only up to 31st March 2015.

2) The tender forms duly filled may be sent by registered post or in person only to the Executive Engineer, EHV (O&M) Dn, Mahad, and Dist. Raigad so as to reach not later than 15.00 hrs. On dated 28/04/2014.

3) Tender received will be opened at the Office of the SE EHV (O&M) Circle, Panvel at 15.00 on the due date 29/04/2014 if required the bidder or their representative can be present at the time of the opening of tender. The undersigned reserve right to change the Date & Time of Tender opening if required.

4) The successful bidder will have to enter into an agreement for the completion of the work if necessary in accordance with his tender & pay as Security Deposit equal to 5% of the value of the contract in Cash. D/D or in the form of Bank Guarantee in our prescribed form, within a period of 15 days after the acceptance of this tender. The Security Deposit will be refunded after satisfactory completion of order. If you fail to complete the contract, the contract will be got done from other party at your risk & cost. Page 3 of 8

5) Failure to furnish the prescribed security deposit or to execute the agreement within the period specified in clause 4 above may entail forfeiture of the earnest money deposit & cancellation of the contract or Security Deposit will be deducted from your bill directly.

6) Bidder must return of the tender form with the specification & the schedule of quantities & rates & other schedules duly signed. Any Tender not bearing signature & seal of the contractor on all the documents accompanying the tender is liable to be rejected.

7) The submission of the tender implies that he has read these instructions & the condition of contract etc. & has made himself aware of the facilities will be issued to him & local conditions & other factors bearing on the executions of the order.

8) The contract or any part there of shall not be sublet without the written permission of the Executive Engineer, EHV (O&M) Dn, Mahad or his authorized representative.

9) The MSETCL or its Office who accept the tender shall have the right to rejecting all or any of the tenders fully or partly & will not be bound to accept the lowest or to assign any reasons, whatsoever for the rejections of any tender or all tenders.

10) Further information required if any can be had from the office of the Executive Engineer, MSETCL EHV (O&M) Dn, Mahad, but it must be clearly understood that the tender must be received in order by the due date & time & according to the instructions.

11) These instructions to tenderer shall also form a part of contract.

12) No rate revaluation on any reason can be done & price evaluation clause is no applicable to this contract.

13) Not withstanding anything stated herein, the MSETCL’s general terms & conditions of contract shall be applicable to this contract.

14) Earnest Money Deposit 1 % of the tender amount shall be paid only by Demand Draft of any Nationalized Bank drawn in favour of the Superintending Engineer, EHV (O&M) Circle, Panvel. The Demand draft must be enclosed in the qualification bid only without which the Tender will be rejected. The EMD amount of successful bidder will be refunded after receipt of payment against Security Deposit & incase of bidder to whom contract is not awarded immediately after finalization of order.

15) Schedule ‘A’ must be filled very carefully. Any scratching or overwriting in schedule ‘A’ will lead to rejection of such a Tender form.

~Sd~ SEAL & SIGNATURE OF BIDDER EXECUTIVE ENGINEER EHV (O&M) DN, MAHAD.

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MAHARASHTRA STATE ELECTRICITY TRANSMISSION CO. LTD EHV (O&M) DIVISION, MAHAD (RAIGAD)

SCHEDULE ‘A’

Sub :- Annual Contract for providing housekeeping staff at various locations under EHV (O&M) Dn, Mahad.

Sr. No. of Name of Substation / Sub-Divn. Rate per person per day No. Persons 1) 220 KV Mahad Substation & Dn. office 03 No. P-29, MIDC, Birwadi, Mahad. 2) Koyna Trans. Lines S/Dn, Mahad 01 No. At. Sundarwadi, Mahad. 3) 100 KV Mhasala S/S 02 No. At Pabhare Taluka - Mhasala 4) 100 KV Roha SS P-05, MIDC, Roha (Dhatav). 02 No. 8) 220 KV K’gaon Substation 03 No. K’gaon, Post Nizampur Taluka- Mangaon

Note :- 1) The rates offered should be inclusive of PF, EFPS, Bonus, Gratuity, arrangement for relievers in weekly offs and all holidays etc. or any other levies applicable.

2) The rates should be quoted purely unconditional. Conditional quoted tender will be rejected.

~Sd~ SEAL & SIGNATURE OF BIDDER EXECUTIVE ENGINEER EHV (O&M) DN, MAHAD.

Page 5 of 8 TERMS AND CONDITIONS

1) The rates should be quoted per day per person basis for normal duty hours. The rates quoted should include the daily charges for single person and service charges of the agency. The payment to be given to the housekeeping staff should not below minimum wages declared by state government of Maharashtra time to time.

2) EMD – Tenderer will have to pay EMD about Rs. 1% of total estimated value or 1% of estimated value of Tender amount by DD drawn in favor of Superintending Engineer, EHV (O&M) Circle, MSETCL, Panvel. The tender submitted without EMD are liable to be rejected.

3) Signing of Contract: - Within 15 days from date of the receipt of this work order the contractor shall enter into, an agreement with the company in the prescribed Performa. Until the agreement is executed, the company will not be liable to pay, nor shall the contractor be entitled to claim amount due or payable under the contract. The necessary stamp duty for the agreement shall be borne by the Contractor.

4) The tender must be submitted along with the Xerox copy of the documents pertaining to the Labor contractor license, Service Tax Number, PF Registration.

5) The License must be in the name of bidder, if not the owner must give a declaration that he has permitted the bidder to rent out the said License. All documents pertaining to the License as per statutory requirements should be valid till the probable date of completion of the contract & the same should be available with the bidder. Document should be submitted within 15 days of order.

6) In no case the extra amount will be paid beyond tender amount. The monthly charges for the housekeeping service will be as per the rates declared by bidder and approved by the authority will be paid. The contract will be terminated in between by giving notice, if the service is not found to be satisfactory.

7) The normal duty hours will be from 08.00 hrs to 17.00 hrs with one-hour recess in between. The duty hours may change also in case of requirement of the concerned office for which no payment will be made. He/she should be co-operative with officers & staff of M.S.E.T.C.L.

8) In case the Housekeeping staff is called on the weekly off day, no extra rate for the day will be paid. Concerned In-charge Engineer may give to the party in writing that the Housekeeping staff is not required from …………………… to……………for……………..day in at least one-day advance.

9) The housekeeping included sweeping of total premises of S/S, Colony & Guest house & disposal of waste, cleaning of toilette & bathroom of S/S & guest house, watering to trees & plants & maintenance & development of garden as per instruction of Engineer In-charge of S/S.

10) Necessary tools & material should be provided as per requirement to execute the above said work.

11) The man power provided should check up character & antecedents name & full address, medical fitness etc. in respect of unskilled labor job like sweeping, cleaning etc.

12) The contract will be governed by the relevant labor laws & regulations in force such as :- a) Minimum Wages Act. b) Contract Labor Regulation & Abolition Act etc. Page 6 of 8 13) The company will not be responsible in any way, either legal or financial for the accident to the sweeper / gardener during the course of duties. No compensation for above for any reason will be entertained by the company.

14) If any Loss occur to the company’s property during execution of works, the same may be repaired by the contractor at his own cost. The sweeper / gardener have no right to employment in the company. All correspondence regarding this contract will be entertained with you only

15) The attendance register should be maintained at S/S. Maximum two or three alternate weekly off will be allowed or as per the requirement of Engineer In-charge of S/S.

16) Penalty: - If the sweeper / gardener remain absent for his duty the payment for said duty should be deducted from bill also penalty of proportionate to one day payment per person will be levied.

17) Security Deposit:- 5% of the order value should be paid either by cash or DD drawn on any Nationalized or Schedule Bank / Bank guarantee at the time of accepting the order, as Security Deposit otherwise it will be deducted from your first bill.

18) Payment: - The attendance will be maintained at control room of each substation & at the office of KTL Sub division Mahad. The Housekeeping staff should sign the muster daily while joining & leaving the duty. Which should be got certified by the authorized officer of MSETCL daily. The bill should be submitted to the Executive Engineer, EHV (O&M) Division, and Mahad along with the certified attendance sheet. The payment will be made by the office of the Superintending Engineer, EHV (O&M) Circle, and Panvel.

19) In case of accident while the housekeeping staff is on duty with Company, the contractor shall be liable in case of court awarding any compensation amount to the person met with an accident, & the company shall not bear any responsibility in such matters.

20) Company will not be responsible for housekeeping staff liabilities such as accident compensation, wages, accommodation & other facilities if any.

21) Income Tax @ 2.3% of the billed amount or any other tax applicable will be deducted form the bill.

22) All matters pertaining to insurance, Accident & casualties will be on contractor’s risk & account.

23) Jurisdiction: - All disputes / differences related to the contract shall be subject to the exclusive jurisdiction of the Court. a) Period of Contact: - 11 months from the date of awarding the contract . b) Brief scope of work:-Providing Housekeeping staff at various locations under EHV (O&M) Dn. Mahad as mentioned above for Housekeeping at Substation, colony, Division office & KTL Sub Division office.

24) The undersigned reserves the right to reject any or all tenders without assigning any reason thereof.

~Sd~ SEAL & SIGNATURE OF BIDDER EXECUTIVE ENGINEER EHV (O&M) DN, MAHAD. Page 7 of 8 A G R E E M E N T

FOR SERVICE CONTRACT ENTERED INTO WITH

Reference, 1. This office Tender No. : EE/EHV/O&M/DIVN/MHD/TEN-01/2014-2015 2. Your Tender Form ……………………………………….…………..

AN AGREEMENT made at Mahad, Dist. Raigad, the ______day of ______between M/s ______hereinafter referred to as “The Contractor” (Which expression shall unless excluded by or repugnant in the context, include, its successors and assigns) of the one part, and the Maharashtra State Electricity Transmission Company Ltd. (hereinafter referred to as “M.S.E.T.C.L.” which expression shall unless excluded by or repugnant to the context include its successors in the office and assigns) of the other part. WHEREAS THE M.S.E.T.C.L. is desirous of hiring ______and whereas the M.S.E.T.C.L. vide Office order No. ______accepted the offer of the contractor to hire the ______

In consideration of the maximum value is limited to rates quoted by the agency per months being the order value payable monthly .The rates quoted in tender will be applicable for the Contract period of Twelve months according to the terms of the said order, the Contractor hereby agrees to provide his ______Reg. No. ______to the M.S.E.T.C.L. As a Security Deposit, Contract also agrees to deposit with M.S.E.T.C.L. a sum of Rs. ……………. being 5% of the order value. The contractor further agrees to provide the services of the vehicles alongwith the fuel cost, maintenance cost, and driver as provided for in the contractor during the currency of contract and also during the extended period, if any. The contractor shall indemnify the M.S.E.T.C.L. for all claims of injury or damaged caused to any person / property due to say any mishap and contractor shall be liable for any such claim. The Terms and Conditions of the Contractor as mentioned in the said M.S.E.T.C.L. work order are agreeable to the Contractor.

Seal & Signature of Seal & Signature of The Contractor Executive Engineer EHV (O&M) Dn, Mahad

IN PRESENCE OF IN PRESENCE OF

NAME SIGN. NAME SIGN 1. 2.

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