Running Meetings with Robert's Rules of Order
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Motions Explained
MOTIONS EXPLAINED Adjournment: Suspension of proceedings to another time or place. To adjourn means to suspend until a later stated time or place. Recess: Bodies are released to reassemble at a later time. The members may leave the meeting room, but are expected to remain nearby. A recess may be simply to allow a break (e.g. for lunch) or it may be related to the meeting (e.g. to allow time for vote‐counting). Register Complaint: To raise a question of privilege that permits a request related to the rights and privileges of the assembly or any of its members to be brought up. Any time a member feels their ability to serve is being affected by some condition. Make Body Follow Agenda: A call for the orders of the day is a motion to require the body to conform to its agenda or order of business. Lay Aside Temporarily: A motion to lay the question on the table (often simply "table") or the motion to postpone consideration is a proposal to suspend consideration of a pending motion. Close Debate: A motion to the previous question (also known as calling for the question, calling the question, close debate and other terms) is a motion to end debate, and the moving of amendments, on any debatable or amendable motion and bring that motion to an immediate vote. Limit or extend debate: The motion to limit or extend limits of debate is used to modify the rules of debate. Postpone to a certain time: In parliamentary procedure, a postponing to a certain time or postponing to a time certain is an act of the deliberative assembly, generally implemented as a motion. -
Simplified Parliamentary Procedure
Extension to Communities Simplifi ed Parliamentary Procedure 2 • Iowa State University Extension Introduction Effective Meetings — Simplifi ed Parliamentary Procedure “We must learn to run a meeting without victimizing the audience; but more impor- tantly, without being victimized by individuals who are armed with parliamentary procedure and a personal agenda.” — www.calweb.com/~laredo/parlproc.htm Parliamentary procedure. Sound complicated? Controlling? Boring? Intimidating? Why do we need to know all those rules for conducting a meeting? Why can’t we just run the meetings however we want to? Who cares if we follow parliamentary procedure? How many times have you attended a meeting that ran on and on and didn’t accomplish anything? The meeting jumps from one topic to another without deciding on anything. Group members disrupt the meeting with their own personal agendas. Arguments erupt. A few people make all the decisions and ignore everyone else’s opinions. Everyone leaves the meeting feeling frustrated. Sound familiar? Then a little parliamentary procedure may just be the thing to turn your unproductive, frustrating meetings into a thing of beauty — or at least make them more enjoyable and productive. What is Parliamentary Procedure? Parliamentary procedure is a set of well proven rules designed to move business along in a meeting while maintaining order and controlling the communications process. Its purpose is to help groups accomplish their tasks through an orderly, democratic process. Parliamentary procedure is not intended to inhibit a meeting with unnecessary rules or to prevent people from expressing their opinions. It is intended to facilitate the smooth func- tioning of the meeting and promote cooperation and harmony among members. -
Timeline of Potential Administration and Congressional Action on ACA Repeal / Replace Legislation; Other Key Dates; and Activities of Tribes1
Current understanding of proposed -- Timeline of Potential Administration and Congressional Action on ACA Repeal / Replace Legislation; Other Key Dates; and Activities of Tribes1 As of June 22, 2017 This brief provides a timeline on potential / completed congressional, Trump Administration, and Tribal organization actions regarding repealing and replacing the Affordable Care Act (ACA). Activities and dates are updated according to ongoing press reports. Congressional / Administration actions appear in black; Tribal organization actions appear in green. Timeline of Potential Administration and Congressional Action on ACA Repeal / Replace Legislation Late 2016 January 2017 February 2017 March 2017 April/May 2017 June/July 2017 August 2017 1/4 1/27 2/21 3/9 3/17 5/4 6/22 11/8 12/20 1/3 1/9-1/13 1/23 2/10 3/8 3/15 3/24 4/28 5/21 6/21 6/29 7/28 8/15 Election of TSGAC signs on Stated dates for IHS issues letter House E&C and House Republicans (Tentative) due date House/Senate President- to Tribal Senate/House to identifying W&M Com. withdraw (2c) ACA for first status report conference to Elect Trump request to vote (1b) on exclusions from introduce and repeal bill prior to in House GOP lawsuit combine bills; GOP retain IHCIA budget resolution federal employee approve (2a) ACA vote seeking to end CSRs plans to hold votes hiring freeze repeal bill (3c) on ACA repeal bill pre-August Trump imposes Appeal proceedings resume in Federal Federal spending (Revised) due date recess federal employee House GOP lawsuit seeking to debt limit authority for -
A Guide to Parliamentary Procedure for New York City Community Boards
CITY OF NEW YORK MICHAEL R. BLOOMBERG, MAYOR A GUIDE TO PARLIAMENTARY PROCEDURE FOR NEW YORK CITY COMMUNITY BOARDS Mayor's Community Assistance Unit Patrick J. Brennan, Commissioner r. 2003/6.16.2006 Page 2 A Guide to Parliamentary Procedure for NYC Community Boards Mayor's Community Assistance Unit INTRODUCTION "The holding of assemblies of the elders, fighting men, or people of a tribe, community, or city to make decisions or render opinion on important matters is doubtless a custom older than history," notes Robert's Rules of Order, Newly Revised. This led to the need for rules of procedures to organize those assemblies. Throughout history, the writers of parliamentary procedure recognized that a membership meeting should be a place where different people of a community gather to debate openly and resolve issues of common concerns, the importance of conducting meetings in a democratic manner, and the need to protect the rights of individuals, groups, and the entire assembly. Parliamentary procedure originally referred to the customs and rules used by the English Parliament to conduct its meetings and to dispose of its issues. Some of the unusual terms used today attest to that connection -- such terms as "Lay On The Table" or "I Call The Previous Question." In America, General Henry Martyn Robert (1837-1923), a U.S. Army engineering officer was active in civic and educational works and church organizations. After presiding over a meeting, he wrote "But with the plunge went the determination that I would never attend another meeting until I knew something of... parliamentary law." After many years of study and work, the first edition of Robert's manual was published on February 19, 1876 under the title, Robert's Rules of Order. -
Summary of Commonly Used Parliamentary Rules from Sturgis
Brief Resume of Parliamentary Rules from Sturgis This summary of commonly used parliamentary rules from Sturgis is a modified and updated version of a document compiled by former Physics Professor Fred Cranston for the HSU Academic Senate. It is based on The Standard Code of Parliamentary Procedure, by Alice Sturgis. I. Precedence of Motions Privileged Motions 1. Adjourn 2. Recess 3. Questions of privilege Subsidiary Motions 4. Postpone temporarily (or table) 5. Close debate 6. Limit or extend debate 7. Postpone to a certain time 8. Refer to committee 9. Amend Main Motions 10. The main motion and restorative main motions Basic Rules of Precedence: 1. When a motion is being considered, any motion of higher precedence may be proposed, but no motion of lower precedence may be proposed. Higher precedence is accorded to lower numbers. 2. Motions are considered and voted on in reverse order to their proposal. The motion last proposed is considered and disposed of first. Incidental Motions Incidental motions (Appeal, Suspend Rules, etc.) have no order of precedence. II. Motions to Postpone Motion to postpone temporarily (to lay on the Table, or to Table). Defers the main motion temporarily but specifies no time for its consideration and is not debatable. Its effect terminates with the current meeting. The postponed motion can be taken up again for consideration at any time during the current meeting by a motion to resume its consideration. Usually used when more urgent business arises, for example, a TIME CERTAIN agenda item. Motion to postpone to a certain time. A motion to postpone to a certain time defers consideration of the pending main motion, but also fixes a definite date or time for its consideration. -
State of California Office of Administrative Law
STATE OF CALIFORNIA OFFICE OF ADMINISTRATIVE LAW In re: ) ) DECISION REGARDING AGENCY: STATE BOARD OF ) DISAPPROVAL OF A EDUCATION ) CHANGE WITHOUT ) REGULATORY EFFECT ) (Cal. Code Regs., tit. 1, RULEMAKING ACTION: ) sec. 100) Repeal sections 303, 304, and 352 ) of title 5 of the California Code of ) OAL File No. 05-0308-01N Regulations ) PROPOSED CHANGE WITHOUT REGULATORY EFFECT The State Board of Education (Board) proposes to repeal as changes without regulatory effect the following three regulations, which were adopted in 1969. Rule 303 provides: “A pupil may not leave the school premises at recess, or at any other time before the regular hour for closing school, except in case of emergency, or with the approval of the principal of the school.” Rule 304 provides: “Every pupil shall leave the schoolroom at recess unless it would occasion an exposure of health.” Rule 352 provides: “A pupil shall not be required to remain in school during the intermission at noon, or during any recess.” SUMMARY OF DECISION On April 19, 2005, the Office of Administrative Law (OAL) disapproved the above-referenced proposed change without regulatory effect. The reasons for the disapproval are summarized here and explained in detail below. The Board has not demonstrated that the proposed changes would “not materially alter any requirement, right, responsibility, condition, prescription, or other regulatory element of any California Code of Regulations provision,” as is required by California Code of Regulations, title 1, section 100. DISCUSSION A state agency may make changes without regulatory effect to the California Code of Regulations using the procedure set out in section 100 of title 1 of the California Code of regulations.1 That procedure requires the agency to demonstrate to OAL that the change “does 1 California Code of Regulations, tit. -
Chapter 1 Adjournment
Chapter 1 Adjournment A. GENERALLY; ADJOURNMENTS OF THREE DAYS OR LESS § 1. In General § 2. Adjournment Motions and Requests; Forms § 3. When in Order; Precedence and Privilege of Motion § 4. In Committee of the Whole § 5. Who May Offer Motion; Recognition § 6. Debate on Motion; Amendments § 7. Voting § 8. Quorum Requirements § 9. Dilatory Motions; Repetition of Motion B. ADJOURNMENTS FOR MORE THAN THREE DAYS § 10. In General; Resolutions § 11. Privilege of Resolution § 12. August Recess C. ADJOURNMENT SINE DIE § 13. In General; Resolutions § 14. Procedure at Adjournment; Motions Research References U.S. Const. art. I, § 5 5 Hinds §§ 5359–5388 8 Cannon §§ 2641–2648 Manual §§ 82–84, 911–913 1 VerDate 29-JUL-99 20:28 Mar 20, 2003 Jkt 000000 PO 00000 Frm 00010 Fmt 2574 Sfmt 2574 C:\PRACTICE\DOCS\MHP.001 PARL1 PsN: PARL1 §1 HOUSE PRACTICE A. Generally; Adjournments of Three Days or Less § 1. In General Types of Adjournments Adjournment procedures in the House are governed by the House rules and by the Constitution. There are: (1) adjournments of three days or less, which are taken pursuant to motion; (2) adjournments of more than three days, which require the consent of the Senate (§ 10, infra); and (3) adjourn- ments sine die, which end each session of a Congress and which require the consent of both Houses. Adjournments of more than three days or sine die are taken pursuant to concurrent resolutions. §§ 10, 13, infra. Adjournment Versus Recess Adjournment is to be distinguished from recess. The House may author- ize a recess under a motion provided in rule XVI clause 4. -
111-Quorum.Pdf
QUORUM Paragraph 1 of Rule VI provides that a quorum shall consist of a majority of the Senators duly chosen and sworn, and under the rules and practices of the Senate, any Senator may suggest the absence of a quorum before the Senate is permitted to act on any business. However, under a unanimous consent agreement placing a limitation on the debate of a measure and assigning control of that time, while that matter is pending no Senator may suggest the absence of a quorum unless that Senator con trols a sufficient amount of time (which has been held by the precedents to be 10 minutes). But, it has been equally well estab lished by the precedents that any Senator has a right to call for a quorum before a vote begins even if that Senator controlled no time, or even if there was an order that a vote occur at a time certain. However, certain unanimous consent agreements have been interpreted to preclude quorum calls. The Presiding Officer has no authority to count to see if a quorum is present when a Senator suggests the absence of a quorum unless the Senate is operating under cloture; the rules provide that once a Senator makes a point of no quorum, "the Presiding Officer shall forthwith direct the Secretary to call the roll" and the Presiding Officer "shall announce the result." U nti! a point of no quorum has been raised, the Senate oper ates on the assumption that a quorum is present, and even if only a few Senators are present, a measure may be passed or a nomi nation agreed to. -
Effects of Recess on Student Engagement Jill Findley Northwestern College - Orange City
Northwestern College, Iowa NWCommons Master's Theses & Capstone Projects Education Fall 2017 Effects of Recess on Student Engagement Jill Findley Northwestern College - Orange City Follow this and additional works at: https://nwcommons.nwciowa.edu/education_masters Part of the Educational Leadership Commons This Article is brought to you for free and open access by the Education at NWCommons. It has been accepted for inclusion in Master's Theses & Capstone Projects by an authorized administrator of NWCommons. For more information, please contact [email protected]. Running head: EFFECTS OF RECESS ON STUDENT ENGAGEMENT 1 Effects of Recess on Student Engagement Jill Findley Northwestern College November 2017 EFFECTS OF RECESS ON STUDENT ENGAGEMENT 2 Abstract The purpose of this action research project is to determine the impact of recess on student engagement. Off-task behavior was observed in students in a fourth grade classroom for four weeks. The first two weeks the students did not receive recess, and the second two weeks the students did receive recess. Quantitative data was collected using the Academic Engagement Monitoring Form (Sprick, Knight, Reinke, and Skyles, 2010). Analysis of the data suggests a positive correlation between recess and on-task behavior. EFFECTS OF RECESS ON STUDENT ENGAGEMENT 3 Effects of Recess on Student Engagement Teachers face increasing demands on their instructional time from both the state and local administration. In trying to balance the required number of minutes for all content areas, many times the number of recess minutes is impacted. Jambor (1994) defined recess as a “break in what one is engaged in. It is a period of time away from the task at hand; an interlude, a change of pace” (p. -
Parliamentary Procedure
PARLIAMENTARY PROCEDURE Applying Rules of Order to Keep Your Meeting Efficient And Move Your Agendas Ahead November 8, 2019 MASC/MASS State Conference Council of School Committee Administrative Personnel 091603 MOST COMMON QUESTIONS What is a quorum and a majority? When to have a roll call? What happens with a tie vote? How do abstentions affect the vote? Reconsideration vs. Rescission? Table vs. Postponement How many amendments can we have? “Friendly Amendments” Good Rules of Order Have Them. Understand them. Use Them. Follow Them. Have efficient meetings with them and not in spite of them! Knowing and Using Your Rules of Order – Why? Meetings will be run more efficiently. People are more likely to leave happier. Fewer people will be offended. Chair will appear more fair. Public perception of order and responsibility. What is Parliamentary Procedure Rules and Customs that Govern Deliberative Assemblies PARLIAMENTARY PROCEDURE IS NOT A BOOK CALLED ROBERT’S RULES OF ORDER. Others include Sturgis, Demeter, Cushing's, etc. WHICH RULES DO YOU USE? The law allows you to select any rules of order you choose, including your own. The law allows you to select formal published rules and to make any exceptions you wish. You may not use rules of order to circumvent or disobey formal state law including: Executive Sessions - Participation by Chair Roll Calls - Length of Debate Parliamentary Procedure Originally prepared for large assemblies Congresses, legislatures, large bodies. Some rules are antiquated and outdated. Some formal rule books are voluminous. Robert’s 11th Edition* is more than 700 pages. Lists more than 80 motions. -
§ 2. Recess Authority Later Than a Time Certain on That Day.(13) Before the 102D Congress, Re- Cesses in the House Were Taken by 2
Ch. 39 § 1 DESCHLER-BROWN-JOHNSON PRECEDENTS vote of the House.(11) However, ject to the call of the Chair,(2) or when the hour previously fixed for for a five-minute period.(3) Author- a recess arrives, the Chair has de- ity to recess may be requested clared the House in recess during from the floor and be approved by a division vote.(12) unanimous consent on days set A recess may not be voted by aside to receive a message in per- (4) less than a quorum, and con- son from the President. The unanimous-consent request may sequently the motion for recess is specify the authority for the re- not in order in absence of a mainder of the current day;(5) on a (13) quorum. subsequent day in preparation for All recesses, when declared, are the counting of the electoral indicated with six bells and six vote;(6) at any time during a day lights. If a recess is declared sub- or during an afternoon of that ject to the call of the Chair, three day;(7) during the afternoon of a bells and three lights indicate the subsequent day;(8) at any time on resumption of the session in 15 two or three days during the minutes, while a recess that is de- week,(9) which has been inter- clared to a time certain for less preted as giving authority for than 15 minutes is shown to have more than one recess, one on each ( ) terminated merely by one long of the two designated days; 10 to bell showing that the House is declare multiple recesses during back in session. -
Robert's Rules of Order Is the Standard for Facilitating Discussions and Group Decision-Making
Parliamentary Procedure for Meetings Robert's Rules of Order is the standard for facilitating discussions and group decision-making. Copies of the rules are available at most bookstores. Although they may seem long and involved, having an agreed- upon set of rules makes meetings run easier. Robert's Rules will help your group have better meetings, not make them more difficult. Your group is free to modify them or find another suitable process that encourages fairness and participation, unless your bylaws state otherwise. Here are the basic elements of Robert's Rules, used by most organizations: 1. Motion: To introduce a new piece of business or propose a decision or action, a motion must be made by a group member ("I move that......") A second motion must then also be made (raise your hand and say, "I second it.") After limited discussion the group then votes on the motion. A majority vote is required for the motion to pass (or quorum as specified in your bylaws.) 2. Postpone Indefinitely: This tactic is used to kill a motion. When passed, the motion cannot be reintroduced at that meeting. It may be brought up again at a later date. This is made as a motion ("I move to postpone indefinitely..."). A second is required. A majority vote is required to postpone the motion under consideration. 3. Amend: This is the process used to change a motion under consideration. Perhaps you like the idea proposed but not exactly as offered. Raise your hand and make the following motion: "I move to amend the motion on the floor." This also requires a second.