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Administrative Report of General Section of Purba Bardhaman Collectorate for the Period from 01.04.2017 to 31.03.2018

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Administrative Report of General Section of Purba Bardhaman Collectorate for the Period from 01.04.2017 to 31.03.2018 Administrative Report of General Section of Purba Bardhaman Collectorate for the period from 01.04.2017 to 31.03.2018 1. Name of ADM in Charge Shri. Nikhil Nirmal,IAS (01.04.2017 – 31.03.2018) 2. Name of O/C Sri Utpal Kumar Ghosh, WBCS(Exe) (01.04.2017 to 07.09.2017) Smt Sutapa Naskar, WBCS (Exe.) (07.09.2017 to 31.03.2018) 3. Staff strength, sanctioned Sl No. Category of Staff Sanctioned Existing Staff Vacancy and in position, in case of post Vacancies, steps taken to fill 1. HA 01 01 Nil them up has to be 2. HC (Supervisor) 03 Nil 03 mentioned. 3. UDA 11 03 08 4. LDA 11 Nil 11 5. Telephone Operator Nil Nil Nil 6. B.T 01 01 Nil 7. C.C Staff 07 02 05 8. Gp-‘D’ 06 04 02 9. Contingent Menial -- --- -- 4. Nature of work assigned to a) Inspection & Audit b) Construction of Administrative Building /Treasury Building c) the section in brief. Examination of SSC (Central Govt.)/WBSSC/PSC/Police Recruitment Board/Madhyamik Examination/Higher Secondary Examination/Joint Entrance Examination of West Bengal Board/Joint Entrance Examination conducted by CBSE Board /JEE Advanced Examination conducted by IIT d) Parliamentary Quiz Competition e) Celebration of Republic Day/Independence Day/Martyrs Day f) Police Verification Report (Central Govt. Defence & Non-Defence, PSUs g) RTI & Education h) /VIP Programme i) Defence Welfare j) Samarthan Scheme – 2017 k) General Receiving l) Letter Despatch m) Domicile Certificate n) Income Certificate etc, 5. Acts & Rules & Regulation Right to Information Act, 2005 & as per requirement existing rules & others. relevant with working of the section. 6. Name of Registers i) Receipt Register (Form No. 16) maintained at the Section. ii) Issue Register (Form No 19) iii) Peon Book Register (Form No. 47) iv) Service Postage Stamp Register (Reg.100) v) Index Register (Form No.22) vi) Despatch Register vii) Court Case Register viii) Register Dak/Ordinary Dak Register ix) Housing Register x) Freedom Fighter Register xi) Domicile Certificate Register xii) Register – 26(DM/ADM/Commr. Visit remarks xiii) Administrative Meeting Register xiv) RTI Register xv) RTI Appeal Register xvi) Construction File. xvii) Guard File 7. No. of receipt and issue a) Receipt of General Section – 6179 b) Issue of General Section – 1927 c) Receipt Registered, Currier & Speed Post – 2207 d) VR Receipt –1057 e) VR Issue –1057 f) Domicile Receipt – 260 g) Domicile Issue – 260 h) Relationship – 92 i) Relationship disposed - 92 Page No. 1/2 8. Financial Allotment,headwise and Expenditure for Allotment received against Samarthan Scheme vide the period April 2014 to March 2015 Order No.LAB/169/(Budget)/Estt/IB-07/17, dtd.31/10/2017 of Dy. Secretary, Labour Deptt amounting to Rs.1,48,00000/- and Expenditure thereof is Rs.1,40,50000/- and balance amount i.e. Rs. 7,50,000/- surrendered. 9. Performance reports on different schemes (Physical Does not arise. and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Asrms Eviction Acts etc.) revenue collected (where applicable),any statutory work. Performed by District Magistrate/Additional District Magistrate (Dev)/Subs-divisional Officer. 10. When last inspected, mentioning major flaws found Last inspection was carried out on 28.07.2017 as per and whether corrective measures have taken. Order No. 13350(33)/Estt/2017 Dated 06.06.2017 of District Magistrate & Collector, Purba Bardhaman. No major flaws found. 11. Report on audit queries. Not related to this section. 12. Physical condition of the Section cleanliness Good condition. neatness, condition of files and furniture and room. 13. In case of the Establishment Section and Nezarath Related to Establishment section/Nezarath Section. the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements: - A brief note may be 1) 100% VR cases disposed off in time bound manner. included which you consider as the outstanding 2) Allotment of flats done smoothly, timely and removal achievement of the section and which is worth of illegal occupants done. special mention. 15. Digital photographs of the section or some outstanding activity may be included. 16. Remarks, if any It will be better to fill up the vacancies against sanctioned strength for smooth conduct of official work and be arranged for installation of computer with net connection for each staff for giving better service to the general people. Officer-in-charge General Section Purba Bardhaman Memo No. 1050 /Genl/Annual Administrative Report. /2018 Date: 31 /07/2018 Submitted to the Officer-in-Charge, R.M Section, Purba Bardhaman Collectorate for favour of information and taking necessary action in reference to his office No. 779(50) /RM dated 14.06.2018. Enclo: One CD Officer-in-charge General Section Purba Bardhaman ANNUAL ADMINISTRATIVE REPORT OF ESTABLISHMENT SECTION, PURBA BARDHAMAN(EARSTWHILE BURDWAN) FOR THE PERIOD FROM 01.04.2017 TO 31.03.2018 1 Name of A.D.M – in – Charge and O.C with Sri Nikhil Nirmal, IAS, Addl. District Magistrate(Genl.), Purba date since charge taken. Bardhaman. Smt. Indrani Sarkar, W.B.C.S.(Exe.) ,Officer-in-Charge, Establishment Section. 2 Staff strength, sanctioned and in position in Enclosed in separate sheet. case of vacancies mention steps taken to fill them up. 3 Whether any re-deployment of staff has No, as there is no G.O. available in this regard. been done keeping view the workload. 4 Nature of the work assigned to the Section The establishment section deals with the service matters of the in brief. officers and Gr. A, B & C staff of this Collectorate. Matters like preparation of Pay bills, TA bills, LTC bills, Arrear bills, MCAS benefits, Festival Advances, Bonus, GPF bills, G.I matters and bill thereof, revision of pay, Income Tax, Form-16, recruitment, promotion, transfer, pension, gratuity, leave salary, allotment of Fund (through e-bantan), Gradation list of the staff, W.B. Health Scheme of the staff etc. are dealt with by the Estt. Section. 5 Acts & Rule Regulation in which deals with. WBSR Part-I, Part-II, ROPA Rules, WBTR, DCRB Rules, RTI Act, Relevant guidelines of W.B.H.S. 2008 and 2014. 6 Names of Registers maintained. Acquaintance Roll Registers, Allotment Registers, WBHS Register, ISO Register, CL Register, Issue Register, Receipt Register, Pension Register, OPR Register, Court Case Registers, Office Stationery Articles, Stock Register etc. 7 No. of receipts and issues of letters in the Receipts : 4436 year Issues : 2716 8 Financial Allotment, head-wise & Enclosed in separate sheet. Expenditure for the period April 2017 to March 2018. 9 Performance reports on different schemes Not related to establishment section. (physical and financial target & achievement) cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction Acts etc.) revenue collected (where applicable), any statutory work performed by DM / ADM (Dev) / SDO 10 When last inspected, mentioning major Last inspection held on 21.03.2018. Inspection made by Smt. flaws found and whether corrective Indrani Sarkar, WBCS (Exe), Sr. Dy. Collector, Purba Bardhaman.. measures have been taken. No major flaw is found. However all staff have been instructed to perform their duties more effectively. 11 Report on Audit queries. Replies of all audit paras have been sent. 12 Physical condition of the section Good. cleanliness, neatness, condition of files and furniture and rooms. 13 In case of Establishment Section and the Action taken regularly. Officer-in-Charge checks the attendance Nezarath Section the action taken to register regularly. Bio-metric attendance are being maintained and deduct leave for continuous absence, late E.L./C.L. registers are updated monthly. attendance or otherwise should be stated. 14 Outstanding achievements: A brief note All the relevant claims under WBHS, 2008 of various employees and may be included which you consider as the the relevant pension files that were due to be disposed within outstanding achievement of the section assigned time period has been finalized with accuracy and and which is worth special mention. excellence. This section has achieved ISO 9001:2015 certificate on the successful implementation of all relevant public services. 15 Digital photographs of the section or some Photographs are attached in separate sheet. outstanding activity may be included. 16 Remarks, if any. To improve the efficiencies, the staffs concerned are drafted for training in computer etc. from time to time. Staff meeting with Officer-in-Charge of the Section is also held monthly to review the performances. Officer-in-Charge, Establishment Section, Purba Bardhaman Collectorate. Annex.2) Staff Sanctioned and staff strength position as on 31.03.2018. Sl. Name of the Staff Strength Man in Vacancy Remarks No. post Sanctioned position 1 O.S 1 1 NIL There is no 2 H.A 1 1 NIL such G.O. 3 Accountant 7 7 NIL available to 4 Addl. Acctt. 6 1 5 this end 5 ASHC 95 66 29 i.c.w. fill-up 6 UDA 442 181 261 the existing 7 LDA 552 56 496 vacancies 8 Typist/Copyist 10 1 09 till date. 9 Driver 22 2 20 Hence 10 Mechanic 1 1 0 action 11 Fitter 2 0 02 cannot be taken. Total= 1139 317 822 Officer-in-Charge, Establishment Section, Purba Bardhaman Collectorate. ALLOTMENT OF FUND RECEIVED AND EXPENDITURE INCURRED FOR THE FINANCIAL YEAR 2017-2018 Head of Accounts Allotment of Expenditure Fund Incurred 2054-00-097-NP-001 2,92,35,700.00 2,01,31,949.00 2029-00-001-NP-004 15,48,000.00 51,51,036.00 2204-00-001-NP-003 88,504.00 1,10,430.00 2041-00-101-NP-001 60,01,700.00 90,49,042.00
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