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View Contractor’S Data Privacy and Information Security Program Prior to the Commencement of Services and from Time to Time During the Term of This Contract

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View Contractor’S Data Privacy and Information Security Program Prior to the Commencement of Services and from Time to Time During the Term of This Contract STATE OF MICHIGAN CENTRAL PROCUREMENT SERVICES Department of Technology, Management, and Budget 525 W. ALLEGAN ST., LANSING, MICHIGAN 48913 P.O. BOX 30026 LANSING, MICHIGAN 48909 CONTRACT CHANGE NOTICE Change Notice Number 2 to Contract Number 180000000558 Program ADVANCED TECHNOLOGIES GROUP, LLC Manager Various MDOC CONTRACTOR 1601 48th Street, Suite 200 STATE West Des Moines, IA 50266 Administrator Atul Gupta Contract Jarrod Barron DTMB 515-221-0095 (517) 249-0406 [email protected] [email protected] CV0053510 CONTRACT SUMMARY MICHIGAN DEPARTMENT OF CORRECTION-CORRECTIONS OFFE INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE BEFORE June 20, 2018 June 19, 2028 10 - 1 Year June 19, 2028 PAYMENT TERMS DELIVERY TIMEFRAME ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING ☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No MINIMUM DELIVERY REQUIREMENTS DESCRIPTION OF CHANGE NOTICE OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE ☐ ☐ June 19, 2028 CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE $37,594,988.00 $0.00 $37,594,988.00 DESCRIPTION Effective 8/30/2021, the parties add a Prepaid 12,500 Hour Service Pack at a blended hourly rate of $241.64. The State will utilize existing funds to pay the $3,020,500.00 fee. All other terms, conditions, specifications, and pricing remain the same. Per Contractor, Agency and DTMB Central Procurement approval. CHANGE NOTICE NO. 2 TO CONTRACT NO. 180000000558 Program Managers for Multi-Agency and Statewide Contracts AGENCY NAME PHONE EMAIL MDOC Jeff W. Anderson 517-335-1251 [email protected] DTMB David Enslin 517-930-6332 [email protected] STATE OF MICHIGAN CENTRAL PROCUREMENT SERVICES Department of Technology, Management, and Budget 525 W. ALLEGAN ST., LANSING, MICHIGAN 48913 P.O. BOX 30026 LANSING, MICHIGAN 48909 CONTRACT CHANGE NOTICE Change Notice Number 2 to Contract Number 180000000558 Program ADVANCED TECHNOLOGIES GROUP, LLC Manager Various MDOC CONTRACTOR 1601 48th Street, Suite 200 STATE West Des Moines, IA 50266 Administrator Atul Gupta Contract Jarrod Barron DTMB 515-221-0095 (517) 249-0406 [email protected] [email protected] CV0053510 CONTRACT SUMMARY MICHIGAN DEPARTMENT OF CORRECTION-CORRECTIONS OFFE INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE BEFORE June 20, 2018 June 19, 2028 10 - 1 Year June 19, 2028 PAYMENT TERMS DELIVERY TIMEFRAME ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING ☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No MINIMUM DELIVERY REQUIREMENTS DESCRIPTION OF CHANGE NOTICE OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE ☐ ☐ June 19, 2028 CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE $37,594,988.00 $0.00 $37,594,988.00 DESCRIPTION Effective 8/30/2021, the parties add a Prepaid 12,500 Hour Service Pack at a blended hourly rate of $241.64. The State will utilize existing funds to pay the $3,020,500.00 fee. All other terms, conditions, specifications, and pricing remain the same. Per Contractor, Agency and DTMB Central Procurement approval. CHANGE NOTICE NO. 2 TO CONTRACT NO. 180000000558 Program Managers for Multi-Agency and Statewide Contracts AGENCY NAME PHONE EMAIL MDOC Jeff W. Anderson 517-335-1251 [email protected] DTMB David Enslin 517-930-6332 [email protected] STATE OF MICHIGAN CENTRAL PROCUREMENT SERVICES Department of Technology, Management, and Budget 525 W. ALLEGAN ST., LANSING, MICHIGAN 48913 P.O. BOX 30026 LANSING, MICHIGAN 48909 CONTRACT CHANGE NOTICE Change Notice Number 1 to Contract Number 180000000558 Program ADVANCED TECHNOLOGIES GROUP, LLC Manager Jeff Anderson MDOC CONTRACTOR 517-335-1251 1601 48th Street, Suite 200 STATE [email protected] West Des Moines, IA 50266 Administrator Contract Contract Sean Regan DTMB Atul Gupta (517) 243-8459 515-221-0095 [email protected] [email protected] CV0053510 CONTRACT SUMMARY MICHIGAN DEPARTMENT OF CORRECTION-CORRECTIONS OFFE INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE BEFORE June 20, 2018 June 19, 2028 10 - 1 Year June 19, 2028 PAYMENT TERMS DELIVERY TIMEFRAME ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING ☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No MINIMUM DELIVERY REQUIREMENTS DESCRIPTION OF CHANGE NOTICE OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE ☐ ☐ June 19, 2028 CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE $37,594,988.00 $0.00 $37,594,988.00 DESCRIPTION Effective April 19, 2021, this contract is hereby amended with the below information to include the pilot video visitation program and pricing that took place at Women's Huron Valley. All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement and DTMB Central Procurement approval. The Michigan Department of Corrections leveraged the contract held with ATG for the Corrections Offender Management System (COMS) to pilot ATG’s video visitation service offering. The ATG Video Visitation Pilot was focused on Women’s Huron Valley Correctional Facility (WHV). Under this pilot, ATG deployed the following equipment at WHV: • Twenty-four (24) all-in-one PCs (Dell 3000 AIO) to serve as Video Visitation Stations across two WHV Visiting Rooms (the East Side Visiting Room and West Side Visiting Room each had 12 Video Visitation Stations deployed). • One (1) tablet-based Video Visitation Station (a Dell tablet on a wheeled cart) in the WHV Kent Unit (Infirmary). • Each Video Visitation Station also has a telephone handset and an arm to attach it to a table. • Two (2) Dell Monitoring Stations (one for East Side Visiting Room and West Side Visiting Room). • Two (2) Visiting Room Switches (East and West) used to manage video visitation traffic. • Eight (8) shelves for the Visitation Rack. • Two (2) Protocol Data Units (PDUs) for the Visitation Rack. • Four (4) WPS for the Visitation Rack. • Two (2) Access Points for the Visitation Rooms. • CAT5 cabling to support all equipment. In addition to the equipment above, ATG also provided access to their ATG CorrLinks web site and authorized MDOC Staff were issued credentials for use. Video Visitation under ATG involves integration with the kiosks deployed under the MDOC’s Keefe Prisoner Store Contract. Through those kiosks, prisoners at WHV were granted access to a special module that allowed them to: • Add funds to their SCORE account. • Add Visitors and mange Approved Visitor Lists. • Send requests to Approved Visitors to schedule (and pay for) their own video visits. All video visits have a length of 20 minutes and prisoners are charged a flat fee of $3.20 per visit. Since the MDOC’s Video Visitation Pilot ended on 1/7/2021, ATG and the MDOC have agreed to the following support fees (defined as “costs to keep the system (hardware and current support level) operational using existing staff resources.”) • $4,800.00 per month for the first six months retroactive to 1/7/2021 (which is the date when we notified ATG that they were not selected to provide video visitation statewide). • On 6/7/2021, the fee may increase to $7,500.00 per month. • The monthly payments will be halted when the MDOC notifies ATG in writing to halt video visitation. • At that time, the MDOC and ATG will hold meeting (or multiple meetings, if necessary) to review and initiate all of the steps required to transition away from ATG’s video visitation solution at WHV. STATE OF MICHIGAN ENTERPRISE PROCUREMENT Department of Technology, Management, and Budget 525 W. ALLEGAN ST., LANSING, MICHIGAN 48913 P.O. BOX 30026 LANSING, MICHIGAN 48909 NOTICE OF CONTRACT NOTICE OF CONTRACT NO. 171 180000000558 1 . between THE STATE OF MICHIGAN and Advanced Technologies Group, LLC Jeff Anderson MDOC 1601 48th Street, Suite 200 (517) 335-1251 Program Manager West Des Moines, IA 50266 [email protected] DTMB- Atul Gupta James Topping STATE Procurement 515-221-0095 517-230-4822 Contract CONTRACTOR [email protected] Administrator [email protected] 6859 CONTRACT SUMMARY DESCRIPTION: Michigan Department of Correction-Corrections Offender Management System OPTION EXPIRATION DATE BEFORE INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INCREMENTS CHANGE(S) NOTED BELOW June 20, 2018 June 19, 2028 1, 3, or 5 years June 19, 2028 PAYMENT TERMS DELIVERY TIMEFRAME Net 45 N/A ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING ☐ P-card ☐ Direct Voucher (DV) ☐ Other ☒ Yes ☐ No MINIMUM DELIVERY REQUIREMENTS N/A MISCELLANEOUS INFORMATION ESTIMATED CONTRACT VALUE AT TIME OF EXECUTION $37,594,988 CONTRACT NO. 171 180000000558 1 STATE OF MICHIGAN CONTRACT TERMS Software Contract This Software Contract (this “Contract”) is agreed to between the State of Michigan (the “State”) and Advanced Technologies Group, LLC. (“Contractor”), a Missouri limited liability company. This Contract is effective on June 20, 2018 (“Effective Date”), and unless earlier terminated, will expire on June 19, 2028 (the “Term”). This Contract may be renewed by the State in one (1) year, three (3) year, or five (5) year periods. Renewal must be by written notice from the State and will automatically extend the Term of this Contract. 1. Definitions. For the purposes of this Contract, the following terms have the following meanings: “Acceptance” has the meaning set forth in Section 13.5. “Acceptance Tests” means such tests as may be conducted in accordance with Section 13 and the Statement of Work to determine whether the Software meets the requirements of this Contract and the Documentation. “Affiliate” of a Person means any other Person that directly or indirectly, through one or more intermediaries, controls, is controlled by, or is under common control with, such Person. For purposes of this definition, the term “control” (including the terms “controlled by” and “under common control with”) means the direct or indirect ownership of more than fifty percent (50%) of the voting securities of a Person. “Allegedly Infringing Materials” has the meaning set forth in Section 28.3(b)(ii). “API” means all Application Programming Interfaces and associated API Documentation provided by Contractor, and as updated from time to time, to allow the Software to integrate with various State and Third-Party Software.
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