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Council Meeting Agenda 29 January 2020 - Agenda

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Council Meeting Agenda 29 January 2020 - Agenda Council Meeting Agenda 29 January 2020 - Agenda Council Meeting Agenda 29 January 2020 Meeting is held in the Council Chamber, Level 2, Philip Laing House 144 Rattray Street, Dunedin Members: Hon Marian Hobbs, Chairperson Cr Gary Kelliher Cr Michael Laws, Deputy Chairperson Cr Kevin Malcolm Cr Hilary Calvert Cr Andrew Noone Cr Michael Deaker Cr Gretchen Robertson Cr Alexa Forbes Cr Bryan Scott Cr Carmen Hope Cr Kate Wilson Senior Officer: Sarah Gardner, Chief Executive Meeting Support: Liz Spector, Committee Secretary 29 January 2020 02:00 PM Agenda Topic Page 1. APOLOGIES No apologies were received prior to publication of the agenda. 2. ATTENDANCE Staff present will be identified. 3. CONFIRMATION OF AGENDA Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting. 4. CONFLICT OF INTEREST Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have. 5. PUBLIC FORUM Members of the public may request to speak to the Council. 6. PRESENTATIONS Catchment Group leaders Randall Aspinall, Geoff Crutchley, Lloyd McCall and Lyndon Strang will present information to the Councillors. 7. CONFIRMATION OF MINUTES 4 7.1 Minutes of the 11 December 2019 Council Meeting 4 7.2 Minutes of the 7 January 2020 Council Meeting 13 8. ACTIONS (Status of Council Resolutions) 16 9. CHAIRPERSON'S AND CHIEF EXECUTIVE'S REPORTS 18 1 Council Meeting Agenda 29 January 2020 - Agenda 9.1 Chairperson's Report 18 9.2 Chief Executive's Report 20 10. MATTERS FOR COUNCIL DECISION 21 10.1 Future Support for Catchment Groups 21 10.2 Otago Regional Transport Committee Terms of Reference and Membership 31 To propose terms of reference and recommend membership for the Otago Regional Transport Committee (RTC) 10.2.1 Attachment: Terms of Reference for the RTC 34 10.3 Ratify the Otago Local Authorities' Triennial Agreement 37 Ratification of the Otago Local Authorities' Triennial Agreement 2020-22, including terms of reference for the Otago Mayoral Forum. 10.3.1 Attachment 1: Otago Local Authorities' Triennial Agreement 2020 - 2022 40 10.3.2 Attachment 2: Local Government Act 2002 S15 and S16 47 10.4 ORC Submission on Resource Management Act Review 50 To approve the draft ORC submission on the Resource Management Act 1991 review "Opportunities for Change - Issues and Options" paper. 10.4.1 Attachment: Proposed ORC Response to MfE on RMA Review paper 53 10.5 ORC Submission on the Urban Development Bill 67 To approve the draft ORC submission on the Urban Development Bill. 10.5.1 Attachment: Draft Submission on the Urban Development Bill 75 10.5.2 Attachment: Specified Development Project process 81 11. MATTERS FOR NOTING 82 11.1 Documents signed under Council Seal 82 To inform the Council on documents signed under the Council Seal during the period 25 September 2019 to date. 11.2 Updated Regional Policy Statement Communications and Engagement Plan 83 To note the updated RPS comms and engagement plan. 11.2.1 Attachment: Updated Communications Plan - RPS 85 11.3 Report from the Communications Working Party 17 Jan 2020 meeting 94 Cr Laws will report back to the Councillors on matters discussed at the 17 January 2020 Communication Working Party meeting. 12. REPORT BACK FROM COUNCILLORS Councillors may update the members on Council-related business undertaken since the previous Council Meeting. 13. RECOMMENDATIONS ADOPTED AT COMMITTEE MEETINGS 95 13.1Strategy and Planning Committee Resolutions adopted on 22 January 2020 95 2 Council Meeting Agenda 29 January 2020 - Agenda 14. RESOLUTION TO EXCLUDE THE PUBLIC 96 The meeting may move into public excluded session to consider Plan Change 6AA - Adoption of Commissioner Recommendations under LGOIMA (48(1)(d), 48(2)(a)(i) and Lake Wakatipu Public Water Ferry Service Business Case under LGOIMA (48(1)(a), 7(2)((i). 14.1 Public Excluded Reason and Grounds 96 15. RESOLUTION TO RESUME MEETING IN PUBLIC 16. CLOSURE 3 Council Meeting Agenda 29 January 2020 - CONFIRMATION OF MINUTES Minutes of an ordinary meeting of Council held in the Council Chamber, Lvl 2 Philip Laing House 144 Rattray Street, Dunedin on Wednesday 11 December 2019 at 2 p.m. Membership Cr Marian Hobbs (Chairperson) Cr Michael Laws (Deputy Chairperson) Cr Hilary Calvert Cr Alexa Forbes Cr Michael Deaker Cr Carmen Hope Cr Gary Kelliher Cr Kevin Malcolm Cr Andrew Noone Cr Gretchen Robertson Cr Bryan Scott Cr Kate Wilson Welcome Hon Marian Hobbs welcomed Councillors, members of the public and staff to the meeting at 02:03 pm. 4 Council Meeting Agenda 29 January 2020 - CONFIRMATION OF MINUTES 1. APOLOGIES Resolution That the apologies for Cr Deaker be accepted. Moved: Cr Hobbs Seconded: Cr Kevin Malcolm CARRIED 2. ATTENDANCE Sarah Gardner (Chief Executive) Nick Donnelly (General Manager Corporate Services and CFO) Gavin Palmer (General Manager Operations) Sally Giddens (General Manager People, Culture and Communications) Richard Saunders (General Manager Regulatory) Gwyneth Elsum (General Manager Strategy, Policy and Science) Amanda Vercoe (Executive Advisor) Liz Spector (Committee Secretary) 3. CONFIRMATION OF AGENDA Chair Hobbs noted that due to a meeting last week, a late paper has been submitted for inclusion in the agenda. She asked for a motion to accept the late paper. Resolution That the late item, Consider Establishment of a Communications Working Party be added to the agenda. Moved: Cr Wilson Seconded: Cr Hope CARRIED 4. CONFLICT OF INTEREST Chair Hobbs asked for any conflicts of interest to be identified. Cr Noone said he would sit back from voting on item 9.1 Adoption of Terms of Reference and Delegations for Committees. Crs Kelliher and Wilson both indicated conflicts on item 9.4 S24A Resource Management Act Investigation, and both said they would not participate in this item. 5. PUBLIC FORUM Mr Stephen Dickson spoke to the Councillors about rabbit control. He indicated concerns about the lack of rabbit control in the newly adopted Pest Management Plan. Several Councillors asked Mr Dickson questions, and then thanked him for coming. 6. CONFIRMATION OF MINUTES Resolution DRAFT MINUTES - Council Meeting 20191211 5 Council Meeting Agenda 29 January 2020 - CONFIRMATION OF MINUTES That the minutes of the Council meeting held on 13 November 2019 be received and confirmed as a true and accurate record. Moved: Cr Hope Seconded: Cr Noone CARRIED Resolution That the minutes of the Council meeting held on 27 November 2019 be received and confirmed as a true and accurate record. Moved: Cr Hope Seconded: Cr Noone CARRIED 7. ACTIONS (STATUS OF COUNCIL RESOLUTIONS) The Council reviewed the outstanding actions of Council. 9. MATTERS FOR COUNCIL DECISION 9.1. Adopt Terms of Reference and Delegations for Committees and Subcommittees 2019-2022 Chairperson Hobbs introduced the report, noting Cr Noone will not participate in discussions related to his appointment on the Invermay (AgResearch) Animal Ethics Committee. A general discussion of the final terms of reference was held, with some clarifications requested. Cr Laws noted that there was a discrepancy in the membership of the Mana to Mana group. Cr Robertson was appointed to the group to address his concern. Cr Calvert noted that the independent member to be appointed to the Audit & Risk Subcommittee would not necessarily be appointed chair and she asked this be noted on the summary membership page. Cr Hobbs asked that the target dates for the various plans and the FMU map be added to the Freshwater Management Unit and rohe Liaison section. There were no more changes requested and Cr Hobbs asked for a motion. Cr Forbes left the meeting at 02:40 pm. Resolution That the Council: 1) Receives this report. 2) Adopts the Committee Structure, Membership and Representation booklet, with or without amendments. 3) Reconfirms the nomination of Councillor Andrew Noone on the Invermay (AgResearch) Animal Ethics Committee. 4) Notes the attached updated portfolio responsibilities across the Council. Moved: Cr Hope Seconded: Cr Wilson CARRIED DRAFT MINUTES - Council Meeting 20191211 6 Council Meeting Agenda 29 January 2020 - CONFIRMATION OF MINUTES 9.2. Adopt Amended Meeting Schedule 2020 Cr Hobbs introduced the report which detailed proposed meeting dates for Council and Committees for 2020. It was noted that the meeting set for 9 December 2020 in Cromwell be held either there or in Alexandra. Cr Malcolm also noted that the first of the clearing meetings would be conducted on 22 January 2020. Resolution That the Council: 1) Receives this paper. 2) Adopts the attached proposed meeting schedule for 2020. 3) Agrees to the proposed locations and timing of Council meetings held outside of Dunedin for 2020. Moved: Cr Kelliher Seconded: Cr Noone CARRIED 9.3. ECO Fund Applications - October 2019 Funding Round Cr Hobbs introduced the ECO Fund report which was provided to Council for approval of the panel's funding recommendations. GM People, Culture and Communications Sally Giddens was present to answer questions. A general discussion was held about the applications and selection criteria, noting some applications were held over for the next round. Cr Calvert asked that the name of the fund recipients as well as the specific project name be provided to the Council for future funding. Resolution That the Council: 1) Receives this report. 2) Approves the funding recommendations of the ECO Fund decision panel for the following applications, to a value of $117,425.68 as per attached summary sheet of projects: Applications under $5,000 ALREC Bioblitz - Phase 1 and Phase 2 Capturing Aerial Images of Environmental Projects No More Pests in Makarora Papatowai Barberry Control Applications over $5,000 Clutha Water Project Grand and Otago Skink Collaboration Survey Jewelled Gecko Breeding and Advocacy Enclosure Open Valley Urban Ecosanctuary (VUE) Planting Projects for Biodiversity Project coordinator for the Hereweka Harbour Cone property on Otago Peninsula Skippers/Londonderry Creek Beech Forest DRAFT MINUTES - Council Meeting 20191211 7 Council Meeting Agenda 29 January 2020 - CONFIRMATION OF MINUTES Moved: Cr Wilson Seconded: Cr Laws CARRIED 9.4.
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