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Board Packet CANTON C ommunit y CANTON ADMINISTRATION BUILDING 1150 S. CANTON CENTER ROAD CANTON, MI 48188 REGULAR BOARD MEETING DECEMBER 10, 2019 6:00 P.M.: CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: ANTHONY, FOSTER, GRAHAM-HUDAK, SIEGRIST, SLAVENS, SNEIDEMAN & WILLIAMS CLOSED SESSION: UPDATE ON PENDING LITIGATION (MEIER VS. CANTON TOWNSHIP) ADOPTION OF AGENDA APPROVAL OF MINUTES: NOVEMBER 19 & 26, DECEMBER 3, 2019 PROMOTION RECOGNITION: 1) SERGEANT COLTHURST 2) LIEUTENANT ANDES 3) LIEUTENANT JOHNSON CITIZEN’S NON-AGENDA ITEM COMMENTS/PUBLIC COMMENT PAYMENT OF BILLS CONSENT CALENDAR: 1) CONSIDER RE-APPOINTMENT OF RON PENNINGTON TO THE BUILDING BOARD OF APPEALS (MSD) 2) CONSIDER SECOND READING OF AN AMENDMENT TO APPENDIX A – ZONING OF THE CODE OF ORDINANCES REGARDING THE GREATLAND REAL ESTATE REZONING (MSD) GENERAL CALENDAR: 1) REQUEST APPROVAL FOR NOTICE OF INTENT RESOLUTION TO ISSUE LIMITED TAX GENERAL OBLIGATION BONDS (1) (FBD) 2) CONSIDER APPROVAL OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN CANTON TOWNSHIP AND THE INTERNATIONAL UNION OF THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES WITH A TERM ENDING DECEMBER 31, 2023 (1) (HR) 3) CONSIDER APPROVAL OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN CANTON TOWNSHIP AND THE TECHNICAL PROFESSIONAL AND OFFICE WORKERS ASSOCIATION OF MICHIGAN WITH A TERM ENDING DECEMBER 31, 2022 (1) (HR) 4) CONSIDER APPROVAL OF WAGE INCREASE AND OTHER MERIT COMMISSION RECOMMENDATIONS FOR MERIT (FULL-TIME, NON-UNION) EMPLOYEES FOR THE 2020 FISCAL YEAR (1) (HR) 5) CONSIDER APPROVAL OF WAGE INCREASE FOR ELECTED OFFICIALS (1) (SUPERVISOR) 6) CONSIDER AWARD OF THE FINAL ADJUSTING CHANGE ORDER TO FISHBECK, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 2019 ROAD IMPROVEMENT PROGRAM (1) (MSD) 7) CONSIDER AWARD OF A CHANGE ORDER TO THE CONTRACT WITH GREAT LAKES CONTRACTING SOLUTIONS, LLC. FOR THE MAJOR ROAD, MAJOR CONCRETE PROJECTS FOR THE 2019 ROAD IMPROVEMENT PROGRAM (1) (MSD) 8) CONSIDER AWARD OF THE FINAL ADJUSTING CHANGE ORDER TO THE CONTRACT WITH GREAT LAKES CONTRACTING SOLUTIONS, LLC FOR THE MAJOR ROAD, MINOR CONCRETE PROJECTS FOR THE 2019 ROAD IMPROVEMENT PROGRAM (1) (MSD) 9) CONSIDER APPROVAL OF 2019 BUDGET ADJUSTMENTS (1) (FBD) 10) REQUEST APPROVAL TO DEPOSIT ADDITIONAL MONIES TO MERS TO FUND PENSION AND OPEB LIABILITIES (3) (FBD) 11) CONSIDER REQUEST TO ISSUE PURCHASE ORDER FOR PATROL VEHICLE CONVERSION PARTS (1) (PSD) 12) CONSIDER APPROVING THE PURCHASE OF A 2020 ONE-YEAR EXTENDED SERVICE AGREEMENT FOR THE MOTOROLA DISPATCH CONSOLE (1) (PSD) ADDITIONAL PUBLIC COMMENT OTHER ADJOURN ACCESS TO PUBLIC MEETINGS In accordance with the Americans with Disabilities Act, individuals with disabilities who require special accommodations, auxiliary aids or services to attend or participate at the meeting/hearing should contact Kerreen Conley, Human Resources Manager, at 734-394-5260. Reasonable accommodations can be made with advance notice. Charter Township of Canton Board Proceedings – November 19, 2019 A special meeting of the Board of Trustees of the Charter Township of Canton was held Tuesday, November 19, 2019 at 1150 Canton Center S. Canton, Michigan to consider going into closed session. Supervisor Williams called the meeting to order at 6:00 p.m. Members Present: Anthony, Foster, Graham-Hudak, Siegrist, Slavens, Sneideman, Williams Members Absent: None Staff Present: Director Trumbull, Corporate Counsel Kolb Motion by Siegrist, supported by Sneideman to enter into closed session at 6:01 p.m. under Section 8(e) of the Open Meetings Act for Attorney Client Privilege. Motion carried unanimously by roll call vote. Motion by Anthony, supported by Sneideman to return to open session at 7:07 p.m. Motion carried unanimously. Public Comment: None GENERAL CALENDAR: 1) Authorize hiring of law firm to represent Canton Township. Motion by Siegrist, support by Sneideman to authorize the firm of Kienbaum, Hardy, Viviano, Pelton and Forest to represent the named defendants in the matter of Meier v Canton Township to be paid for by Police and Fire Budgets. Motion carried unanimously. Adjourn: Motion by Siegrist, supported by Sneideman to adjourn at 7:12 p.m. Motion carried unanimously. ______________________ ______________________ Michael A. Siegrist, Clerk Pat Williams, Supervisor 1 November 19, 2019 Charter Township of Canton Board Proceedings – November 26, 2019 A regular meeting of the Board of Trustees of the Charter Township of Canton was held Tuesday, November 26, 2019 at 1150 Canton Center S. Canton, Michigan. Supervisor Williams called the meeting to order at 5:30 p.m. and led the Pledge of Allegiance to the Flag. Members Present: Anthony, Foster, Graham-Hudak, Siegrist, Slavens, Sneideman, Williams Members Absent: None Staff Present: Director Hohenberger, Director Meier, Director Trumbull, Director Smith, Kristin Kolb, Carolyn Cox, Rob Creamer. Motion by Siegrist, supported by Foster to open the dangerous buildings show cause hearing at 5:30 p.m. Motion carried unanimously. Motion by Siegrist, supported by Foster to close the dangerous buildings show cause hearing at 6:36 p.m. Motion carried unanimously. Motion by Siegrist, supported by Sneideman to confirm the order of the hearing officer and approve the demolition of 500 Merion after 28 days. Motion carried unanimously. Motion by Siegrist, supported by Foster to continue the 870 Lotz public hearing on January 14, 2020. Motion carried unanimously. Motion by Siegrist, supported by Foster to move from open session to closed session under section 8(e) of the Open Meetings Act for the purpose of consulting with an attorney regarding legal strategy in connection with pending litigation. Motion carried unanimously. Motion by Siegrist, supported by Anthony to move from closed to open session. Motion carried unanimously. Adoption of Agenda Motion by Anthony, supported by Siegrist to adopt the agenda as amended, adding G-0 to hire a lawyer for pending lawsuit and removing item C-5. Motion carried unanimously. Approval of Minutes Motion by Siegrist, supported by Slavens to approve the proposed November 12, 2019 minutes. Motion carried unanimously. Public comment was held. Payment of the Bills: Motion by Slavens, supported by Foster to approve payment of the bills as presented. Motion carried unanimously. CHARTER TOWNSHIP OF CANTON December 5, 2019 1 EXPENDITURE RECAP FOR THE TOWNSHIP BOARD MEETING OF November 26, 2019 101 GENERAL FUND 553,059.20 204 ROADS FUND 0.00 206 FIRE FUND 492,140.98 207 POLICE FUND 544,873.48 208 SUMMIT OPERATING (General) 61,271.25 219 STREET LIGHTING 22,420.70 230 CABLE TV FUND 6,068.14 245 PUBLIC IMPROVEMENT 0.00 246 TWP (COMMUNITY) IMPROVEMENT 5,828.95 248 DDA - CANTON 60,753.81 261 E-911 UTILITY 773.50 265 ORGANIZED CRIME - DRUG ENFORCEMENT 1,253.93 274 CDBG 43,228.92 275 ARRA GRANTS FUND 0.00 276 NSP GRANTS FUND 0.00 401 CAP PROJ - ENERGY PROJECT 0.00 402 CAP PROJ - SUMMIT CONSTR 0.00 403 CAP PROJ - ROAD PAVING 0.00 584 GOLF FUND 15,869.78 592 WATER & SEWER FUND 1,049,345.09 596 SOLID WASTE 11,269.88 661 FLEET 61,676.57 701 TRUST & AGENCY FUND 225.91 702 CONSTRUCTION ESCROW 9,139.10 736 POST EMPLOYMENT BENEFITS 1,492.02 852 SPECIAL ASSESSMENT DEBT 0.00 TOTAL - ALL FUNDS 2,940,691.21 PH-1: Public Hearing: 1) Public Hearing and Adoption of Fiscal Year 2020 Budget Motion by Siegrist, supported by Anthony to open the public hearing at 7:02 p.m. Motion carried unanimously. Motion by Siegrist, supported by Anthony to open the public hearing at 7:04 p.m. Motion carried unanimously. Motion by Siegrist, supported by Slavens to approval the following resolution. Motion carried unanimously. RESOLUTION OF BOARD OF TRUSTEES CHARTER TOWNSHIP OF CANTON, MICHIGAN December 5, 2019 2 Public Hearing and adoption of Fiscal Year 2020 Budget Whereas Act 359 of 1947, The Charter Township Act, requires that the annual budget be adopted by resolution; Whereas pursuant to MCLA 141.412 and .413, notice of a Public Hearing on the proposed 2020 budget was published in a newspaper of general circulation on November 14, 2019 and a Public Hearing on the proposed budget was held on November 26, 2019, now, therefore, be it Resolved, that estimated total revenues and expenditures for the 2020 fiscal year are hereby appropriated on a fund level basis. Totals by fund are as follows: Fund # Fund Description 2020 Proposed Budget 101 General Fund $ 29,763,479 204 Roads Fund $ 7,752,112 206 Fire Fund $ 19,272,810 207 Police Fund $ 23,675,502 208 Community Center Fund $ 3,899,855 219 Street Lighting Fund $ 316,650 230 Cable TV Fund $ 1,916,000 246 Community Improvement Fund $ 2,664,750 248 Downtown Development Authority $ 2,035,613 261 911 Service Fund $ 494,000 265 Organized Crime-Drug Enforcement $ 570,000 274 CDBG Fund $ 319,500 301 Energy Project Debt Service $ 400,410 401 Capital Projects Fund $ 8,068,097 403 Capital Projects - Roads Fund $ 3,135,000 584 Golf Course Fund $ 4,268,229 592 Water & Sewer Fund $ 39,360,000 596 Garbage & Rubbish Collection $ 4,439,900 661 Fleet Maintenance Fund $ 2,063,772 736 Post Employment Benefits Fund $ 4,248,500 852 Special Assessment Debt Service Fund $ 201,484 Further Resolved, that the Township Supervisor has the authority to approve budget adjustments between departments based upon recommendation by the appropriate Department Director and the Finance and Budget Director in accordance with adopted policies; Further Resolved, that the Charter Township of Canton Board adopts the 2020 budget for the various funds on a fund level. Township officials responsible for the expenditures authorized in the budget may expend Township funds up to, but not to exceed, the total appropriation authorized for each fund; December 5, 2019 3 Further Resolved, that there shall not be any new positions created that shall result in an increase in employee headcount within a department or division without prior Township Board approval; Further Resolved, that the Township Supervisor has the authority to fill existing vacant and budgeted positions and reclassified positions based upon the recommendation by the appropriate Department Director and the Finance and Budget Director; and Further Resolved, that claims against the Township shall be approved by the Charter Township of Canton Board prior to being paid.
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