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^¡Ctoria ON THE MOVE Annual Report 1993/1994

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For furthct information please contact: Department of Finance, 9th Fkjjir, 35 Spring Street, Melbourne. Ph. (03) 651 3329 Department of Finance VICTORIA 8th Floor, 35 Spring Street. Melbourne. Vic 3000 Telephone; (03) 651 3100 Facsimile; (03) 654 8528 DX 21

14 September 1994

The Honourable Ian Smith MP Minister for Finance 9th Floor 35 Spring Street MELBOURNE VIC 3000

Dear Minister

I have pleasure in submitting to you a report on the operations and financial statements of the Department of Finance, in accordance with section 8 of the Annual Reporting Act 1983, for the period 1 July 1993 to 30 June 1994, for presentation to Parliament.

The 1993 -94 financial year presented a number of challenges for the Department of Finance.

As the key advisor to the Victorian Government on the management of its finances, assets and liabilities, the Department has been at the forefront of reforms to bring the public sector's accounting and financial practices into line with commercial business.

Such major strategic initiatives as the staged introduction of whole-of-government reporting and accrual accounting will see more financial responsibility devolved to Departments and Agencies within a framework that improves the value and integrity of the Government's accounts.

Within the Department itself, the public sector management reform process is equally being applied. Many activities and functions have been subject to comprehensive review and to reforms intended to lift efficiency and effectiveness.

In line with the Government's wider reform program, downsizing has been a major feature, as has the contracting out to the private sector of operations previously performed by direct employees, where appropriate.

At the same time, the Department is striving for best practice in all activities and to improve productivity through applying the best available and most appropriate technology.

The significant progress achieved towards all these goals over the past year is highlighted in the following pages.

Yours sincerely

Frank King Acting Secretary Department of Finance

«fe Victoria ON THE MOVE Department of Finance Organisation Chart as at 30 June 1994

G EH A Reports to the Minister: Manager Municipal Valuation Fees Committee Place Names Committee Surveyors' Board & Valuers' Qual. Board Vistel

Superannuation Outsourcing Evaluation Policy and Contract Executive Director Management General Manager

Executive Co-ordination and Review Director

Information Technology Asset Management and Communications and Accommodation General Manager General Manager

1 Accounting Policy, Vehicle Fleet Asset Commercial Office of Geographic Systems and Valuer Management Management IT Policy Liabilities Management Services Data Co-ordination Development General First Assistant Director Director Director Director Director Director Secretary

I Asset Sales & VicFleet Marketing Mobile Radio Asset Recording Accounting Printing and Manager Manager Network and Reporting Cash Policy Publishing Surveyor-General Director Program Co-ordinator Management Manager Services Victoria Manager Manager Government Accommodation State Data Centre Director Public Account Financial Management Manager IT Services/ VicComputing Management Systems and Director Manager Development Manager

Human Resources Management / Victorian Financial Management WorkCover Government and Director Telecommunications Operational Efficiency Director Manager Financial Management Director TABLE OF CONTENTS

PAGE

Department of Finance

Role and Functions of the Department of Finance 1 The Government's Reform Process - Environmental Context 2

Objectives

1. Implement Reforms 3 2. Utilisation of Key Resources 3 3. Establish Standards 4 4. Implement Financial Management Policies 4 5. Service Delivery 4 6. Organisational Effectiveness 5

Programs

Programs of the Department of Finance 6

Accounting and Systems Review Comptroller-General's Division 7

Information Technology Information Technology and Communications Division 11 Statewide Mobile Radio 13 Office of Geographic Data Co-ordination 13

Property and Asset Management Asset Management Division 15 Government Accommodation Division 17

Property Information Services Survey and Mapping Victoria 22 Office of the Valuer-General 27

Commercial Services Commercial Services Group 29 Vehicle Management Division 33 Outsourcing Evaluation and Contract Management Unit 35

Superannuation Policy Superannuation Policy Division 36

Corporate Services Executive Co-ordination and Review Division 38 Freedom of Information 40 Financial Management Branch 47 Human Resources Management Branch 48

Economic Regulation Office of the Regulator-General 50

Department of Finance Annual Report 1993-94 Page i PAGE

Department of Finance Financial Statements for the Year Ended 30 June 1994 51

Surveyors' Board of Victoria Financial Statements for the Year Ended 30 June 1994 73

Appendices

1. Directory 87 2. Acts Administered 92 3. Regulatory and Legislative Changes 96 4. Pecuniary Interests 97 5. Freedom of Information 98 6. Staff Numbers 100 7. WorkCover Claims 105 8. Projects Completed 106 9. Boards, Committees and Statutory Authorities 110 10. Place Names Committee - Place Names Assigned 113 11. Overseas Visits 116 12. Departmental Publications 117 13. Engagement of Consultants 118 14. Locations and Addresses 120 15. Tables and Charts 122 Dead Rent in Leased Property 122 Dead Rent as a Percentage in Leased Property 123 Dead Rent in Owned Property 124 Dead Rent as a Percentage in Owned Property 125 Survey and Mapping Victoria - Summary of Production 126 VicIMAGE - Revenue from Sale of Mapping Products 128 Landata - Sales Analysis 128 Valuers' Qualification Board - Registrations Approved and Certificates Issued 129 Municipal Valuation Fees Committee - Determinations 129

Index 130

Charts

1. Number of Mobile Telephones under new arrangements, actual vs target, 1993-94 12 2. VicComputing Revenue Performance 1993-94 13 3. Average Dead Rent as a percentage of the rental budget in leased properties, 1992-93 and 1993-94 18 4. Average Dead rent as a percentage of the rental value in owned properties, 1992-93 and 1993-94 18 5. Average number of public information inquiries handled daily, actual vs estimate, 1993-94 30 6. Average Fleet Age, 1992 - 1994 33 7. Residual Value of Fleet, 1992 - 1994 33

Department of Finance Annual Report 1993-94 Page ii The Department of Finance is responsible for developing Government policies for financial, risk, resource and asset management and ensuring that they are incorporated into agency programs and implemented in a fair and cost effective manner. It also provides a range of commercial services to Government agencies and the public. The Department of Finance The Department's activities fall under seven Government budgetary programs and are performed by a number of key units.

Accounting And Systems Management Review The Department of Finance sets Public Sector Comptroller-General financial, resource, risk and asset management policy and guidelines and aims to achieve best Information Technology practice in its commercial operations. Information Technology and Communication Mobile Radio Network Office of Geographic Data Co-ordination

Property And Asset Management Asset management Government Accommodation

Property Information Services Survey and Mapping Victoria Office of the Valuer-General

Commercial Services Commercial Services Group Vehicle Management Outsourcing Evaluation and Contract Management

Superannuation Policy Superannuation Policy

Corporate Services Executive Co-ordination and Review Financial Management Human Resources Management

Economic Regulation Office of the Regulator-General.

[The Office of the Regulator-General is included in this Annual Report due to the instrumental role the Department of Finance played in its establishment. It will in future prepare and submit its own Annual Report ]

Department of Finance Annual Report 1993-94 Page 1 • Computer systems and services to other As a central agency, the Department of Finance government agencies. plays a major role in the current public sector • Printing of legislation, Hansard, and other program of financial and management reform. parliamentary publications. • Provision of data based property The functions of the Department are divided into information. three key areas. They are: • Management and development of a mobile radio network to provide Financial Management emergency service communications coverage throughout Victoria. • Management of the operation of the • Common-use contracts and warehoused Public Account. products. • Setting accounting policy and reporting standards for the public sector. • Implementing accrual accounting across There were 776 people employed in the the public sector. Department of Finance as of 30 June 1994. • Improving financial and risk management Appendix 6 provides details of the Department of practices. Finance's staff profile for the year ending 30 June • Management of superannuation and 1994. insurance liability on behalf of the State.

Resource Management IP-RMQESS • Management and security of State property assets and resources. • Establishment of processes for the The Government is committed to turning the identification of surplus assets. Current Account deficit into surplus by the end of • Disposal of surplus assets. its current term of office. Through the • Promotion of better building standards in Management Improvement Initiative (Mil) it aims the public sector. to achieve best practice in management • Development and implementation of throughout the Victorian public service. The Mil policies and standards for the economic is based on the following principles: and efficient acquisition, management and disposal of goods and services. • focus on clear accountability for results • Co-ordination of Geographic Information Systems across the State. • empowering consumers . • minimising government bureaucracy • Management of information technology • preference for market mechanisms and telecommunications policies and initiatives. • professional and business-like management of public agencies. • Management and monitoring of the operations and policy standards applying to the inner budget sector vehicle fleet. The Mil is divided into eight specific projects, which seek to effect reform throughout • Management of government car parks Government agencies and play a leading role in and short/medium term vehicle hire for a their implementation in the Department. The number of agencies. Department of Finance is represented on six of those projects (marked with an *). Provision of Services • Integration Project* • Aerial photography, mapping and • Financial Management Improvement Project* imaging products. • Planning and Performance Improvement • Printing and publishing services. Project* • State Government information services to • Service Commitment Project* the public. • Human Resource Management Improvement • Accommodation services to government Project agencies. • Structure of Government Project* • Provision of property valuations, land surv ey and mapping services in line with • Capital Expenditure and Asset Management statutory obligations. Improvement Project*

Department of Finance Annual Report 1993-94 Page 2 Management Reporting Improvement Project. 2. UTILISATION OF KEY RESOURCES

Work with line agencies to ensure that key- resources are used in a cost effective and efficient manner. To meet its responsibilities in the Government's reform program, the Department identified six Key Result Area: Facilitate effective utilisation of objectives and Key Result Areas. key resources.

Highlights 1. IMPLEMENT REFORMS • The Accommodation Strategic Plan for Ensure that government reform policies relating to Departmental accommodation in the City the management of finances, superannuation Precinct was developed. As the plan is liabilities, physical assets, information technology implemented, surplus Government-owned and communications are incorporated into agency properties at 49 Spring Street and 166 programs. Wellington Parade will be sold.

Key Result Area: Lead implementation of • From 1 July 1993 Government Departments government reforms in finance, risk, resource and were charged rent for tenancies in asset management. Government owned premises.

Highlights • In September 1993 cleaning was contracted out. The 66 staff previously involved in • Implemented recommendations of the cleaning offices across the State were review of public sector superannuation and replaced by 35 contracts covering 47 associated reform policies and strategies. buildings with recurrent savings of $873,000 per annum and a pay back period of two • The General Expression of Interest for years. outsourcing IT service provision across the Government was evaluated. Eighty two • The Government Accommodation Division's companies or consortia expressed interest in Melbourne-based security service previously providing services and the results from the provided by 29 staff was contracted to the EOI have facilitated the implementation of private sector with recurrent savings of the outsourcing policy. $626,000 or 58%. The estimated payback period is 2 years. • Various reforms were made to financial management legislation. Amongst these a Communication Centres managed by the were the introduction and implementation Department at Ballarat and Geelong were of The Audit Act 1994, the introduction of closed producing annual recurrent savings of the Financial Management Act 1994 and $140,000. the development of regulations and Directions of the Minister under that Act. • The Special Partnership Contract with The Financial Management (Consequential Telecom was signed in August 1993 and over Amendments) Act 1994 was also $10.5 million rebate has been returned to implemented. Government in 1993/94. Implementation of the Horizon network began in August 1993 • The three year program to implement with over 165 sites connected as at 30 June accrual accounting is proceeding to 1994 delivering a 40% discount on long schedule. distance telephone calls.

• The Office of the Regulator-General n A Mobile Telephone agreement was signed formally commenced operations on 1 July with Optus in October 1993 and over 2,200 1994 under the authority of the Office of the telephones were covered by this agreement as Regulator-General Act 1994. at 30 June 1994 delivering savings in excess of $150,000 per month.

Department of Finance Annual Report 1993-94 Page 3 • Outsourcing continued with the sale of Key Result Area: Successful implementation of VicComputing, the Government's computer financial management policies. centre. It was put out for sale by tender in September 1993 and a sale to Hansen Highlights Corporation was completed in June 1994 in line with the objective set in the Department's • The transfer of data to the Public Ledger by 1993/94 Corporate Plan. Electronic Data Interface was expanded. More agencies were linked to the Public • Increased use of private sector surveying Ledger Electronic Data Interchange which firms was achieved with over $0.5M of records financial transactions and forms the property surveys contracted out. This was a basis of the Minister's Finance Statement. five fold increase on the previous year. D The evaluation of Financial Management • Digital Cadastral mapping coverage was Systems (FMS), which have evolved from a completed in 1993/94 and the Digital common budget sector system to central topographic mapping program is progressing agencies, was completed with a short list of towards the targeted completion date of 31 suppliers identified. A Request for Tender December 1994 was issued to the short listed suppliers in May of 1994. • A Consolidated Asset Register was developed identifying non-current physical assets greater O The first of a proposed series of Financial than $250,000. Management Systems guidance documents were issued for the departmental sector. 3. ESTABLISH STANDARDS

Establish standards, policies and guidelines to 5. SERVICE DELIVERY enhance agency resource and financial management and accountability and simplify the Provide a high level of customer service and regulatory and administrative burden on other increase private sector involvement where agencies and the public. relevant.

Key Result Area: Successful development and Key Result Area: Adoption of best commercial promotion of standards, policies, and guidelines. practices in service delivery.

Highlights Highlights

• Five new information technology policies • A Memorandum of Understanding with the were developed and released during 1993/94. Land Titles Office was established. It aims The areas covered were IT Performance to share resources and rationalise activities Standards, Security Issues, Software in order to achieve greater co-operation and Copyright, Open Systems and IT Outsourcing increased communication. Advisers - Conflict of Interests. • Three performance benchmarks were n As part of the three year program to established as part of the superannuation implement accrual accounting, a reforms comprehensive manual was prepared in conjunction with a firm of consultants to minimum of $600 million of assets under assist with operational implementation. management Five accrual guidance releases and two administrative costs in a defined benefit technical papers were also produced. scheme not to exceed $75 per active member; and 4. IMPLEMENT FINANCIAL administrative costs not to exceed $35 per MANAGEMENT POLICIES retired pensioner.

Provide leadership in the development of financial management policies, and ensure that they are implemented in a cost effective manner.

Department of Finance Annual Report 1993-94 Page 4 6. ORGANISATIONAL EFFECTIVENESS contract was awarded to a firm of chartered accountants. Develop an organisation structure which provides the framework for implementing policies and n The review into purchasing arrangements standards to improve effectiveness. across budget-funded agencies was completed in late 1993. Recommendations include: Key Result Area: Successful implementation of devolution of purchasing management to organisation reviews. agencies with progressive untying of the majority of the State Tender Board's 465 Highlights: contracts; retention of a small number (7-12) of central contracts for price or strategic • The Department has used Voluntary bargaining purposes; and the setting up of a Departure and Targeted Separation Packages, new Government Purchasing Board (GPB). and worked closely with Workforce Management Unit to achieve significant • The Office of Geographic Data Co-ordination, downsizing of 378 staff, a reduction of over has conducted a major review over the past 30% over the 1993/94 financial year. two years, with external consultants, to identify the benefits of co-ordination of • The IT Strategy Review was conducted by geographic data to State Government and to SMS Consulting in September/October 1993 introduce a planning methodology for setting and made a range of recommendations based information and, data priorities. Sixty one on a devolved model of responsibility. information products have been identified for Implementation began in November 1993 further development, including schools with establishment of an IT Strategy location planning and forestry planning. The Committee and working party on policy and benefit from these products over a six year standards. A Policy & Standards manual was period is estimated to be $312 million, issued in February 1994 and work on detailed compared to production costs of $56 million. Divisional IT Strategies began in April 1994.

• A review of Survey and Mapping Victoria and its ongoing role in the setting of policy and standards was undertaken by Deloitte Touche Tohmatsu. The review also sought to develop opportunities for increased commercialisation of SMV functions in line with industry standards. The recommendations, which included a new structure for SMV and revised internal procedures with greater focus on outsourcing to the private sector are being implemented. a A broad review was conducted in 1993 to develop feasible options for the reform of State Superannuation. Following extensive community consultation, including direct negotiations with the Victorian Trades Hall Council, a historic agreement was signed between the Government and Trades Hall Council. The resulting reforms formed the basis of the Public Sector Superannuation (Administration) Act 1993. Significant financial benefits expected to flow from the reforms include an estimated reduction of $8 billion in unfunded liabilities.

• As a result of a review by consultants into Internal Audit services the Internal Audit function has been outsourced. A three year

Department of Finance Annual Report 1993-94 Page 5 PROGRAMS OF THE DEPARTMENT OF FINANCE

Programs The Department of Finance's activities fall under Accounting and Systems Management Review seven Government budgetary programs. (Program 271) The seven programs all have a common goal; to Information Technology (Program 275) improve the efficiency and effectiveness of Public Sector management. Property and Asset Management (Program 272) The significant progress towards this goal and the Property Information Services (Program 274) specific role each program played is outlined in the following pages. Commercial Services (Program 276)

Superannuation and Policy (Program 277)

Corporate Services (Program 270)

Economic Regulation (Program 278)

Department of Finance Annual Report 1993-94 Page 6 W'Wl^lî^lTmvRWtWl'lRWIftSi EWilSTOi

OBJECTIVE

To provide leadership and integrity in accounting, financial, and risk and asset management by establishing standards and providing timely and accurate financial information and services to meet needs determined by Government. Contract Accounting and Systems out functions and tasks wherever possible. Management and Review (Program 271) FUNCTION Comptroller-General's Division The Comptroller-General is responsible for providing leadership and integrity in accounting and finance functions across the government sector by setting standards, providing timely and To develop and implement policies on financial independent advice to management and providing control and management systems to improve the services which continually improve performance management of resources within State agencies. and standards.

The Comptroller-General's Division has the following Branches: Financial Controller, Accounting Policy and Systems Development, Superannuation and Insurance Liability Management and Asset Recording and Reporting.

mirrm^Cñmiinam^ |

FUNCTION

Maintain the Public Ledger (which records all the financial transactions of the State and forms the basis of the Minister's Finance Statement), manage the cash and investment transactions of the State Budget Sector, and provide assistance to agencies in the areas of financial management and risk assessment.

OUTCOMES

• The Branch fulfilled its on-going responsibilities, such as managing the Minister's response to the Auditor-General's Report on Ministerial Portfolios, and providing assistance to agencies in financial management, internal audit, audit committees and internal controls and risk assessment.

Department of Finance Annual Report 1993-94 Page 7 • It also oversaw the introduction or expansion of a number of major initiatives.

• The transfer of data from Departments to the Public Ledger via Electronic Data Interface was extended during the year. Nineteen FUNCTIONS agencies, out of a potential 22, can now transfer data in this way. Provide advice and establish policy standards on accounting, financial reporting and audit issues • The Branch managed the passage of the for the public sector including Government following three Acts through Parliament Financial Legislation. during the year: Improve resource management practices in the Audit Act 1994 public sector through better communication, training programs and identification of relevant The Audit Act 1994 repeals the Audit Act 1958, technology improvements. and concentrates on the function of the Auditor- General and reporting arrangements arising out of Provide policy advice and guidance to agencies on audits, rather than the previous mix of accounting financial management and related systems. requirements and audit.

Financial Management Act 1994, and the OUTCOMES Financial .Management (Consequential Amendments) Act 1994 • The three year program to implement accrual accounting, which began in 1991/92 is The Financial Management Act 1994 repeals the proceeding to schedule. Departments and Public Account Act 1958 and the Annual associated units produced a Statement of Reporting Act 1983. It provides for Net Financial Position, an Operating Statement, a Appropriations and the bringing forward and Statement of Cash Flows and associated notes carrying forward of appropriations. It introduces suitable for audit. Various statements formed the concept of an Accountable Officer, and links supplementary unaudited information only as accountability and reporting. 1993/94 was the first year certain units produced such statements. As part of the Act's implementation, the Branch developed the associated regulations and In addition to managing the program, the Branch Directions of the Minister which will become the continued to support departmental agencies on the driving force in reforms relating to accounting and program through: reporting. production of five accrual guidance releases and two technical papers, • The terms and conditions of the arrangements with the State's bankers were renegotiated production of a comprehensive accrual during the year. Improved cash management accounting manual prepared in systems and banking technology have been conjunction with a firm of consultants to introduced, and the number of inner-Budget assist with practical implementation; sector bank accounts has been cut from 792 to 628. engagement of a consulting firm to develop training material; • The Branch managed the outsourcing of the Department of Finance's internal audit successful training of four target groups, function. covering 360 departmental staff, on accrual accounting; and

regular meetings and forums to discuss issues of concern.

Department of Finance Annual Report 1993-94 Page 8 • The Branch continued to be responsible for OUTCOMES the Annual Reporting Act 1983, its Regulations and various statutory obligations • The Superannuation and Insurance Liability associated with its administration over some Management Branch transferred to the 400 public bodies. Comptroller-General's Division in late 1993.

• A project began to replace the current • The Branch continued to meet its on-going financial management and budgetary systems responsibilities by operating in the Departments of Finance and Treasury. To date, evaluation of Financial placing insurance policies for public liability Management Systems has been completed and catastrophe insurance policies on behalf and a short list of suppliers identified. A of Government; Request for Tender was issued to the short listed suppliers in May, 1994. starting a buy-out of Pre-Workcare workers compensation liabilities for budget sector • In addition, the first of a proposed series of employees; Financial Management Systems guidance documents for the departmental sector was co-ordinating the extinguishment of deferred issued. employer contributions in respect of State Superannuation Funds; and • As part of its responsibility to advise and train agencies on financial management, the setting up a framework and principles for the Branch began a project to produce an transfer of superannuation costs to electronic library of administrative resource Departmental budgets. material using CD-ROM technology to improve the dissemination of information • An independent professional review of across the budget sector. insurance programs operated by the Department was undertaken to provide recommendations for the appropriate design and placement of centrally placed insurance Iftrfrfflftlw .mmwYamrrenYl policies.

FUNCTIONS Ifoaaffl SfammriftwagKiril (ÍWtnrwiftraí I

Develop and implement reforms to improve the FUNCTIONS efficiency and effectiveness of liability management which impacts on superannuation Enhance the performance of the State's assets and and insurance liabilities, through improved ensure the cost and liability associated with them information and integrity of accounting and are reported in an accurate and timely way. financial functions. Provide advice and implementation planning so that asset values and utilisation are increased and Manage programs for public liability and liabilities handled in the most cost effective way. catastrophe insurance and pre-Workcare workers' compensation. Develop information and guidelines on the stock of government assets to ensure that government Implement initiatives related to Public Sector ownership interests in non-current physical assets superannuation schemes to contain future are optimised with respect to control, valuation, employer liabilities. condition and utilisation.

Review centrally placed insurance policy OUTCOMES programs. The Asset Recording and Reporting Branch Develop a system for the attribution of employer replaces the Asset Audit Task Force, established superannuation costs to departmental budgets. in March 1993 to ensure that government ownership interests in non-current physical assets are optimised. It moved into the Comptroller- General's Division in late 1993.

Department of Finance Annual Report 1993-94 Page 9 During 1993/94, it completed:

a Consolidated Asset Register which a methodology for valuation of Non-current identifies the locations of assets greater than physical assets in the public sector. $250,000 in aggregate and individual assets greater than $250,000.

OUTPUT MEASURES

Output measure (units) ¡993-94 1993-94 est. actual

Policy Development and Implementation Accounting policy, accrual accounting and other technical releases and papers published. 5 5 Financial Management Information - seminars and publications 8 8 Financial Management System Implementation: - financial management module specifications developed and tenders evaluated 11 11 Implementation of accrual accounting: - budget sector agencies preparing Balance Sheets 18 20 - budget sector agencies preparing operating and cash flow statements 11 12 training n.a. 360 Management of the Annual Reporting Act and four sets of regulations on-going on-going

Financial Control Completed internal audits 28 12(a) Bank accounts closed 50 164 Agencies linked by EDI to Public Ledger 18 19 Policy guidelines issued 10 (b) Risk Management Seminars held 4 2

Executive Services Provision of leadership and management to the Accounting and Systems Management and Review Program on-gomg on-gomg

Notes:

(a) Internal audit function w as outsourced from 1 January 1994. (b) Rather than individual guidelines being developed in isolation, the Financial Management Act 1994 provided a new approach for issuing financial policy and guidelines to Departments. These policies and guidelines are issued in the Directions of the Minister for Finance Under the Financial Management Act 1994.

Department of Finance Annual Report 1993-94 Page 10 OBJECTIVE

To help Government as a whole use technology and telecommunications in an efficient and effective manner by providing a vision, leadership and advice, and by delivery of technology-based whole of government services, negotiation and Information Technology management of whole of government technology contracts and promulgation of appropriate policies (Program 275) and standards. Information Technology and Communications Division Mobile Radio Network I il foiiinatiöiiiliecli nolög\Hiol icy (Statewide Mobile Radio) Office of Geographic Data Co-ordination FUNCTION

To develop and implement public sector wide To provide leadership and direction across the information technology and communications public sector in information technology by the strategies. development of appropriate policies, strategies and guidelines. To facilitate the introduction of new technology in the public sector. OUTCOMES

• The General Expression of Interest (EOI) for outsourcing IT service provision across Government was evaluated. Eighty two companies or consortia expressed interest in providing services and the results from the EOI have facilitated the implementation of the outsourcing policy.

• Five new information technology policies were developed and released during 1993/94. The areas covered were IT Performance Standards, Security Issues, Software Copyright, Open Systems and IT Outsourcing Advisers - Conflict of Interests.

• Management of the State Leasing Facility for computer equipment continued. Drawdowns from facilities totalled $17.1 million during 1993/94.

• A réport was prepared by consultants, on behalf of the Public Bodies Review Committee, to determine the feasibility and cost of implementing shared call management and dispatch facilities for all Victorian Emergency Services Organisations. Implementation of the recommendations is

Department of Finance Annual Report ¡993-94 Page 11 being undertaken by the Department of million per annum telecommunications Justice. expenditure.

Consultants have been engaged to specify the OUTCOMES functional requirements for an Inter- Departmental electronic communications and • The Special Partnership Contract with messaging solution for Government. Telecom was signed in August 1993 and over $10.5 million rebate has been returned to IT Policy continued to provide advice to Government under this arrangement in Departments on a range of IT issues and 1993/94. Implementation of the Horizon participate at Steering Committee level on network began in August 1993 with over 165 major projects, in particular, outsourcing sites connected by 30 June 1994 delivering a initiatives. 40% discount on long distance telephone • calls. • A Mobile Telephone agreement was signed FUNCTION with Optus in October 1993 and over 1,500 telephones were covered by this agreement by To provide reliable, cost effective and functional 30 June 1994 delivering savings in excess of information systems and services to support the $150,000 per month. operations of the Department of Finance.

OUTCOMES CHART 1 - Number of Mobile Telephones under new arrangement, actual vs target, • The first three months of the year were spent 1993-94 re-establishing the Branch in the Department as a unit separate from Treasury following the end of the shared IT group. 2,500. • A review of IT Strategy was conducted by 2,000. wmitf'âv» SMS Consulting in September/October 1993 1,500. WMÏÏfhï r and made a wide range of recommendations 1,000.\ m • i ' -rtn*i m H/i1 ; based on a devolved model of responsibility. 500. munini This began in November 1993 with •f Pi Hth 0. • V U M/r establishment of an IT Strategy Committee Target Actual and working party on policy and standards. A Policy & Standards manual was issued in February 1994 and work on detailed Divisional IT Strategies commenced in April 1994. IM'taamffiOoäE • Recabling of Head Office was completed in October 1993 and most of the Department's FUNCTION 150 PCs were connected to the network by November 1993. Software, network hardware To provide information technology services to a and expanding coverage were then range of government agencies in a reliable and consolidated. cost effective manner and to operate with a small profit. iffljflffiOflSMQ (!8aXKP(HHmHDQ The VicComputing business was put out for sale by tender in September 1993 and a sale to Hansen FUNCTION Corporation was completed in June 1994.

To manage the implementation of 'Whole of Government' telecommunications arrangements OUTCOMES following Cabinet's decision in April 1993 to accept a proposal from Telecom for a Strategic • Turnover of $3.7 million exceeded the target Partnership covering the Government's $140 of $3.5 million. Service delivery remained at

Department of Finance Annual Report 1993-94 Page 12 high levels with the payroll service achieving its target of on-time payroll for 18,000 staff • Plans are well underway for connection of per pay period and system availability on the Police, and the Department of Conservation & Unisys and Prime computers exceeding 98% Natural Resources during 1994. across the year.

CHART 2 - VicComputing Revenue Performance 1993-94 amaaffiflM^msgs

/ OBJECTIVE 4 / / 3.5 3. To facilitate the development of Geographic — B 2.5. Information Systems (GIS) and co-ordinate all o S 2 activities relating to geographic information 6ëe 1.5 management across the State, contracting out 1 functions and tasks where possible. 0.5. If 0 A Target Actual FUNCTION

To facilitate development of geographic information systems and co-ordinate all activities relating to geographic information management ^jMrawooa» mmm rnmrn across the State. OUTCOMES OBJECTIVE • After 18 months the major GIS project carried To provide a world class level of reliable mobile out by OGDC and international consultants radio coverage required by emergency services (Tomlinson Associates) was completed on anywhere in the State, utilising private sector time and to budget. resources. • Based on this work, Cabinet identified as a FUNCTION major priority the development of a statewide, co-ordinated geographic information Manage the development and operation of a management program and charged the OGDC Statewide Mobile Radio network providing shared with development of this program. mobile communications to the State's emergency services organisations and other agencies. • After lengthy negotiation an agreement was reached between the Department and Telecom is the prime contractor responsible for Melbourne Water for the development of a design, building and operation of the network single State digital cadastral map base. A under SMR's direction. new unit was established within the OGDC to manage the development of the map base. OUTCOMES • The Office is playing a major role in the . Emergency Services Victoria began using the development of the GIS/Automatic Vehicle network in July 1993 and by the end of the Location (AVL) aspects of the Combined year had over 2000 staff regularly using SMR Emergency Services Dispatch System which for their routine communications. A further is being managed by BEST (Department of 500 users from other agencies were connected Justice). by 30 June 1994. • A specification for a State Road Centreline • Implementation of the network continued with Data Base was developed. This is the first 120 sites completed by 30 June 1994 formal specification for a digital map base representing a coverage of 85% of the State prepared in this State and is the precursor of by area against a final goal of 95%. similar specifications for all key data sets.

Department of Finance Annual Report 1993-94 Page 13 • A trial of an AVL system is being carried out • A booklet designed to assist people in within D24 and with the assistance of other identifying data held by government agencies emergency service agencies. was released (an A-Z of geographic data sets). • The willing co-operation of government • The first "three year implementation plan" for agencies has significantly improved co- geographic information management is ordination of geographic information nearing completion. This work is being management activities across government. carried out in conjunction with other agencies.

OUTPUT MEASURES

Output Measures (units) 1993-94 1993-94 est. actual

Information Technology Policy Policies produced 5 5 General Expression of interest evaluated 1 1 Number of outsourcing tenders facilitated 5 5 Formal advice on IT projects to agencies and Government 36 41

Mobile Radio Network Agencies on Network 7 7 Mobile Radios connected 5,000 3,000 % of State covered 95% 85%

Geographic Information Services Develop policies for GIS across the State 1 1 Specifications for priority key data 3 1 Implementation of GIS in Government agencies 2 2 Complete and release GIS planning reports 4 4

Telecommunications Policy & Operations Horizon network sites connected 250 300 Mobile Telephones under new arrangements 1,500 2,200

Department of Finance Annual Report 1993-94 Page 14 ASSET MANAGEMENT DIVISION

OBJECTIVE

To identify and sell surplus or under-utilised assets, and maximise the financial returns to Government from its property portfolio. Identify and contract out appropriate functions to the private sector.

Property and Asset Management FUNCTION (Program 272) Manage the Asset Sales Program of the Asset Management Division Department and associated agencies to achieve the Government Accommodation Division Government's sales target. The Division is also responsible for achieving optimal returns on Government real property assets in line with the Government's social, economic and environmental To ensure the most economic use of Government objectives. property holdings and accommodation OUTCOMES

» The Asset Management Division sold 409 of the 650 surplus Crown and other properties put to market, raising $78.2m.

• The Division managed 115 leases which produced $2.4m of rental income. Arrears were kept at less than 5% of total revenue.

• Thirty new Crown leases were put in place for other agencies.

• The Asset Management Division purchased 14 properties for $7.6m for other agencies/departments.

• The leasehold of the buildings occupied by the Gas and Fuel Corporation on Flinders Street, Melbourne was purchased for $7m. The Government has announced plans to demolish these buildings in 1996 and incorporate the site in the redevelopment of the river front precinct.

• Nine hundred and fifty grants were issued in respect of Crown land sold during the year by all agencies.

• Consultation with the public was undertaken on 1,076 properties worth approximately $63 m.

Department of Finance Annual Report 1993-94 Page 15 OUTPUT MEASURES

Output measure (units) 1993-94 1993-94 est. actual

Asset Management Asset Sales - properties put to the market 750 650 Asset Sales - value of properties put to market $100m $142m Sales - Value of Crown land $27m $49.2m Sales - Value of PTC land $19m $29m Crown properties managed 210 115 Crown leases put in place for other agencies 75 30 Crown Grants issued 850 950 Properties purchased 5 14 Value of properties purchased $3m $7.6m Properties put to public consultation: number 1,000 1,076 value $50m $63m

Department of Finance Annual Report 1993-94 Page 16 OUTCOMES DIiVjlSLO)^ • The Division continued to facilitate, in close consultation with Departments, the provision OBJECTIVE of suitable, cost efficient accommodation through effective management. Wherever To facilitate the provision of operationally possible, it optimised the Government's efficient and cost effective office accommodation existing accommodation portfolio. to Government Departments. Relocations were managed to less expensive sites, minimum new leases were entered into FUNCTION and the Division continued to increase efficiencies by outsourcing activities. The Government Accommodation Division has two branches. • The Architectural Services Group continued to provide consultancy and advisory services, contract administration and the management of fitout projects using external consultants. Provide strategic planning, leasing and property management services for the Government's owned • In November 1993, Cresap Langton, and leased office portfolio. Management Consultants, conducted a review on the role of the Division and its processes Directly manage 63 Government-owned premises and systems. The review identified an with an annual imputed rental of $15.6m and 149 ongoing role for the Division as Government's leased premises with an annual rental of $85.5m. office accommodation planner and manager and recommended that activities be Advise Departments and provide a consultancy undertaken on a more commercial basis. This and project management service to facilitate the included restructuring, improved computer provision of appropriate and cost efficient systems and a move to a commercial accommodation and associated services. approach in operations.

Co-ordinate the approval system under which the Minister for Finance approves and enters into Within the Accommodation Services branch: accommodation arrangements. • A Strategic Accommodation Plan - City Provide overall management of the Government's Precinct was developed. Under this plan office accommodation portfolio via a strategic Government-owned offices at 1 Treasury planning service which aims to assist Departments Place and 1 Macarthur Street are to be to better deliver their programs, wherever possible refurbished to accommodate the Departments optimising Government's owned and leased of the Premier and Cabinet, Treasury and accommodation portfolio. Finance. As part of this strategy a long term lease was negotiated at 55 Collins Street. Oversee project management consultancy services These premises will be used as temporary for the planning and construction of office fitouts accommodation for Premier and Cabinet and in owned and leased premises. Treasury during the refurbishment of the offices at 1 Treasury Place and 1 Macarthur Street. They will be used as permanent accommodation for the Department of Business and Employment when the Provide a broad range of property services in refurbishment is completed. leased and Government-owned accommodation including cleaning, security, caretaking, • During the year further savings of more than telecommunications, energy management and air- $12.9m were locked in over several years conditioning maintenance. through improved use of under-utilised space, tight functional brief management and Provide technical advice to senior management, achievement of good deals in a favourable client agencies and the public sector on a range of leasing market. facility management matters.

Department of Finance Annual Report 1993-94 Page 17 Tight management of Departmental space Office and appropriations made to held dead rent in leased premises to 1.5% of Departments in the 1993/1994 State Budget. the leased portfolio and 3.6% in Government- This initiative identifies inner-budget sector owned premises. This was achieved accommodation costs and enables notwithstanding a significant reduction in Departments to more accurately establish total public sector staffing levels and a vacancy program costs. Revenue of $12.48 million rate of 25% (approx.) in the Melbourne CBD. was collected for occupation of an area of 160,800m2 (approximately).

CHART 3 - Average Dead Rent as a % of the A computerised Accommodation rental budget in leased properties, 1992-93 and Management Information System (AMIS) is 1993-94 being developed. The system consolidates a number of existing data bases and will lead to greater efficiencies. The key improvement involves better integration with accounting systems and an ability to measure and evaluate building performance against private sector benchmarks.

The operational costs of the Accommodation Division's Staff involved in property management (including overheads) amounted to 1.4% of the rental bill managed for leased and owned accommodation. This compares favourably with industry standards of 1-5% for property management and landlord responsibilities. CHART 4 - Average Dead Rent as a % of the rental value in owned properties, 1992-93 and The Department acts as lessee of 1993-94 pre-committed purpose-built premises, which are part of the Victorian Accelerated Infrastructure Program. It oversees accommodation standards, costs, timetable and ongoing lease arrangements. Projects completed under this program during 1993/94 are detailed in Appendix 8.

Within the Property Services branch:

1992-93 1993-94 • At 30 June 1994, there was a workforce of 79 staff plus 182 Contractors who held 563 contracts with a value of $7.55m per annum (mainly cleaning and air conditioning (Further statistics are provided in Appendix 15) maintenance).

• The Government's standard lease document • Property Services manages Public Office was further refined during the year. It has led Upkeep and Telephone Communications to a more balanced relationship and sharing of recurrent Budgets totalling $15.8 m. For the costs between lessor and lessee. As a result, fourth year in succession, the Branch has both long and short term costs to Government achieved savings in excess of $1 m against tenants have been reduced. Budget.

• Air Conditioning Maintenance From 1 July 1993, Government Departments have been charged rent for tenancies in The Group continued the divestment of Government owned premises. Market rentals air-conditioning maintenance by transferring were established by the Valuer-General's the responsibility for suburban properties to

Department of Finance Annual Report 1993-94 Page 18 Agencies. Further contracting out of this In November 1993 the Division assumed function to the private sector will be management responsibility from the landlord examined and implemented during 1994/95. for the cleaning contract at 555 Collins Street, with subsequent ongoing recurrent savings of New boilers were installed at 1 Treasury $200,000 per annum. Place and 3-5 Macarthur Street at a cost of $1.5m. • Security

Savings of 3% ($30,000) of budget were The Division's Melbourne based security achieved during the year. service previously provided by 29 staff was contracted to the private sector with recurrent • Caretaking and Cleaning savings of $626,000 or 58%. The estimated payback period is 2 years. In September 1993 cleaning was contracted out. The 66 staff previously involved in The Group took on a new role in the cleaning offices across the State were protection of surplus Government properties replaced by 35 contracts covering 47 awaiting disposal. These properties include: buildings with recurrent savings of $873,000 per annum and a pay back period of two Burnley Gardens, Burnley years. A study into the viability of contracting Caloola, Sunbury out the caretaking function was undertaken Former Police Stations, Melton and Frankston during the year. A decision on the future of Vegetable Research Station, Frankston this function will be taken early in the new financial year. Savings of 8% ($740,000) on Savings of 48% ($324,000) of budget were budget were achieved during the year. achieved during the year.

• Contract Cleaning • Energy Management

During the year 112 existing cleaning Various strategies were developed and contracts were re-let totalling $822,387 p.a. implemented to achieve energy savings. and 73 new contracts were let totalling Strategies and outcomes are listed below: $984,864 p a. In summary:

Strategy Saving $'000 No of Contracts held 491 Tariff changes to multi-tenanted buildings 62 Value of Contracts (p.a.) $6.9m Adjustment to contract demand charges 30 Area cleaned (m2) 616,453 Disconnection of supply to vacated buildings 12 Average Costs (m2 p.a.) $11.18 Correct charging at 436 Lonsdale Street 32 Average Contract Cost (p.a.) $13,605 Installation of automated lighting system at 35 4 Spring Street No of Contractors 124 Change of tariff at World Trade Centre 54 Change of tariff at 80 Collins Street 44 Total Savings 238

Over the year the average cost of contract cleaning reduced from $11.43/m2 to Savings of 12% ($347,000) of budget were $11.18/m2. This compares to $12.70/m2 per achieved during 1993/94. annum which is reported by BOMA as a reasonable average cost of cleaning in the Specifications for retrofit programs at the CBD and suburbs. Savings of 6% ($484,000) Government-owned properties at 235 Queen of budget were achieved during the year. Street, 565 Lonsdale Street and the Geelong Public Office were completed and will be A computerised tender system for contract implemented in 1994/95. These works are cleaning was developed and implemented. A expected to produce recurrent savings of PC based system for estimating tender prices $67,000 per annum with a pay back period of and costs was refined to reflect current market 3.2 years. practices. The system facilitates a consistent approach in tender assessment. Energy costs have been apportioned to cost centres and budgets and responsibility for

Department of Finance Annual Report 1993-94 Page 19 these costs in single tenanted buildings are to Contracting out of telecommunication be divested to Agencies in 1994/95. services has been examined during the year for possible implementation in 1994/95. Divestment of energy costs for multi-tenanted premises is being examined.

• Tendering

During the year, 2160 submissions were received in response to 229 advertised tenders. A noticeable trend was a reduction in the average number of responses per tender from 12 in 1992/93 to 9.4 in 1993/94.

A summary of Contracts administered by Property Services is listed below:

Type of Contract No of Value of Contracts Contracts $'000

Industrial Waste - Country 22 72 Metropolitan 1 84 Individual Cleaning 25 96 Sanitary 1 75 Security 3 82 Cleaning (Office) 491 6,900 Air Conditioning Maintenance * 10 177 Water Treatment * 7 65 Fire Services * 1 .500 Lift Services 2 10 Gardening 1 12 TOTAL 564 7,573

* Includes breakdowns and repairs.

• Telecommunications

The Department provides telephone answering, facilities management and minor works services for Agencies. This is carried out from four Communication Centres in the Melbourne CBD.

During 1993/94 a 3% ($88,000) budget saving was achieved.

Communication Centres at Ballarat and Geelong were closed producing annual recurrent savings of $140,000.

Existing accounts and services were analysed and validated and ongoing savings of $300,000 per annum were identified. Vistel's new "Navigator Billing System" was updated to enable allocation of costs according to cost centres. This facilitated the divestment of funding of telecommunications costs ($1,251,000) to Departments in 1994/95.

Department of Finance Annual Report 1993-94 Page 20 OUTPUT MEASURES

Output measure (units) 1993-94 1993-94 est. actual

Government Accommodation Properties leased - Number 145 149 Properties leased - area (m2) 334,000 451,831 Leases negotiated 12 21 Properties owned - Number 65 63 Properties owned - area (m2) 220,000 203,238 Leases negotiated with Departments for tenancies in Government-owned offices. 180 Nil Service Delivery Costs as a percentage of the portfolio 2% 2% managed - leased and owned Property Services Cleaning: Contracts managed - Number 561 491 - Area (m2) 565,000 619,000 Caretaking: Properties managed - Number 40 40 - Area (m2) 170,000 150,355 Security: Number of contract sites 57 57

Department of Finance Annual Report 1993-94 Page 21 OBJECTIVE

Working in partnership with other Land Information organisations to ensure the provision of the best spatial reference systems for the people of Victoria. Contract out functions and tasks to the private sector where possible. Property Information Services (Program 274) RhiWffKHwyflBamimJ Survey and Mapping Victoria (including Property Enquiry Service) FUNCTION Officer of the Valuer-General Under the Survey Co-Ordination Act 1958, the Surveyor-General is responsible for co-ordinating all survey and mapping activity in Victoria, and To provide survey, mapping, property valuation for maintaining accessible records of all maps, and property enquiry services. plans and surveys completed by Government agencies.

Until June 1994, SMV also maintained records of the alienation and status of Crown Land and prepared Crown Grants.

OUTCOMES

• A major review of the role of Survey and Mapping Victoria in the provision of survey and mapping services on behalf of the Government, and its ongoing role in the setting of policy and standards was undertaken by Deloitte Touche Tohmatsu.

• Significant support was provided to the recent FIG Congress which drew large numbers of delegates from all over the world to Melbourne.

• Arrangements were made for the Office of Geographic Data Co-ordination to be the custodian of the Digital Cadastral Map Base and for it to collaborate to the maximum extent with Survey and Mapping Victoria in order to satisfy user requirements.

A Memorandum of Understanding was established between Survey and Mapping Victoria. Overseas Projects Corporation of Victoria. Land Information Centre (N.S.W.) and the Department of Survey and Land Information (New Zealand). It is aimed at increasing co-operation in bidding for Overseas projects.

Department of Finance Annual Report 1993-94 Page 22 OUTPUT MEASURES

Output measure (units) 1993-94 1993-94 est. actual

Survey and Mapping Services (Surveyor-General) Land In formation Maps Digitised 2,750 2,940 Maps Managed 3,256 5,044 Surveys affected 760 850 Maps sold 85,000 72,570 Access to Central Plan Office (hours per week) 15 15 Survey and Mapping Infrastructure Survey marks co-ordinated to network 120 585 Survey plans approved 1,250 1,350

See Appendix 15 for a detailed Summary of Production for Survey and Mapping Victoria.

EStararay @7iffMYlftnm [ftwmrih

FUNCTION FUNCTION Provide property and topographic mapping cover Provide survey services to government agencies of Victoria to provide a reliable base for statewide and be responsible for the reference (geodetic) development planning and management of public network of the State. land.

OUTCOMES OUTCOMES

• Survey Operations support for Government • The Digital Cadastral mapping coverage was developmental projects and the Asset Sales completed in 1993/94 and the Digital Program continued as the major focus for the topographic mapping is progressing towards a Division's survey operations. targeted completion date of 31.12.1994. These activities have been supported by large • Significant survey programs were managed increases in contracting to the private sector. for Asset Management Division. Conserv ation and Natural Resources, Government • Survey and Mapping Victoria via the Digital Employee Housing Authority and Grain Mapping Group is the agent for distribution of Elevators Board. Rural Digital Map Data for Geographic Data Victoria. • Survey Operations increased use of private surveying firms with over $0.5m of property • Survey and Mapping Victoria via the Public surveys contracted out. This was a five fold Sector Mapping Agencies Agreement supplies increase on the previous year. Significant state wide Digital Mapping Data to the survey projects include the Casino sites. Australian Bureau of Statistics to support the Docklands, Burnley Agriculture College, 1996 Census. National Tennis Centre extension. Prince Henry's Hospital, Southern Cross Hotel and Bendigo Station Ground.

Department of Finance Annual Report 1993-94 Page 23 OUTPUT MEASURES

FUNCTION Output measure (units) 1993-94 1993-94 est. actual To provide a range of photographic services to the Property Enquiry Service (Landata) government and to the public. Land Index enquiries 240,000 170,684 To act as a wholesaler of mapping products. Property Application Enquiries 25,000 24,280 Titles Tracking Enquiries 220,000 230,617 OUTCOMES • Total map sales decreased from 80,500 maps sold during 1992/93 to 78,000 during 1993/94.

• A restructuring of the photographic sections and elimination of non-core and less viable functions was undertaken in order to increase FUNCTION overall efficiency. To support the survey, mapping and Geographic See Appendix 15 for details of Revenue from Sale Information Systems activity of the Division and of Mapping Products. provide Landata services to the public.

OUTCOMES

• The State Data Centre is responsible for the FUNCTION operation of the GPS Base Station. There are seventy (70) training placements through the To provide direct computer access to State held Centre. Significant GIS projects were information required for dealing in or managing conducted for clients such as Esso and land. Bendigo Council.

Specifically Landata provides: a State wide index • Pilot studies were conducted on the National to property holdings and operates a computerised Land Use Classification and Rural Address ordering and delivery service for statutory Mapping. The State Data Centre provided documents required for land transactions. key support for the Australian Electoral Commission redistribution of electoral OUTCOMES boundaries.

• During the year revenue increased by 20% to • Support was provided for the Local $3.3m. Approximately 80% of revenue was Government Board restructure of local generated from private sector customers. government through mapping and provision of technical descriptions. • Planning information was released on line in October. Profitability decreased to $200,000 • There was a large increase in Inspection Tours from $506,000 mainly due to reduced public through the Data Centre. sector business and increased government related charges.

• Developments are underway to enhance the quality and range of information available through Landata. See Appendix 15 for details of Landata's sales analysis.

Department of Finance Annual Report 1993-94 Page 24 fônpgti^amf ¡ftmnrf) rrfFWfaqemftn

FUNCTION OBJECTIVE

To decide all questions on geographical To provide for the registration of surveyors and to nomenclature and orthography and to undertake regulate the making of surveys. research and investigation into the origin and usage of geographical names, including to: FUNCTIONS

assign names to places, Maintain a high level of liaison with the Institute consider and determine proposed alterations of Surveyors in all matters relating to the in place names, profession and surveying generally. take away names of any place, examine cases of disputed spelling of place Advise the Government on matters relating to names, surveying. determine the spelling to be used on official maps and plans and in official records, Monitor the community's reaction to the have place names omitted from official maps performance of surveyors in servicing surveying plans and records, requirements. compile and maintain a register of place names, Monitor Acts and Regulations concerning matters compile and maintain a register of road and that are related to, or form part of, surveying. street names. Maintain reciprocal arrangements for registered OUTCOMES surveyors within the States and Territories of Australia and New Zealand. • The Committee assigned 85 names, advertised proposals for 100 names, inspected 11 Undertake disciplinary proceedings and publish mapsheets, making corrections where guidelines and information for the benefit of the necessary and then approving the place names profession. on the mapsheets. Provide access to information through the • One proposal did not proceed, the renaming following services: of McKillops Bridge (near Deddick), as a result of objections received to the proposal. a public office in Room 22IB, 2nd floor, 2 Treasury Place, Melbourne. Telephone Appendix 10 provides a list of the Place Names (03) 651 2855, Fax: (03) 651 2353; which the Committee assigned during 1993-1994. periodic publication of a list of registered surveyors under the provisions of the • The re-naming of Port Phillip Bay to Port Surveyors' Act 1978; Phillip, to reflect the historically correct form information regarding prescribed for the area of water, was referred to the examinations to be published in the Minister for his determination. Government Gazette; supply of relevant information to the The Place Names legislation has been under Institution of Surveyors, Victoria Inc. for review during the year as part of a total review of insertion in its publication, Traverse; and the Survey Co-ordination Act 1958 and the assesses or causes to have assessed, Surveyors Act 1978. The Committee's publication overseas and interstate academic Procedures And Policy Concerning The Naming qualifications relating to surveying. And Spelling Of Place Names is monitored for possible additions. New policy statements have OUTCOMES been adopted for naming and defining the boundaries of new and existing localities and for • The Board undertook disciplinary proceedings the naming of piers and jetties; revised policy against a surveyor in relation to breaches of statements have been adopted for the naming of the Surveyors Act 1978. shopping centres.

Department of Finance Annual Report 1993-94 Page 25 • An update for Part 3 (Cadastral Law and Maintain a network of designated regional contact Administration) of the Survey Practice officers who are responsible for ensuring effective Handbook is progressing and will be available and timely communication support functions to late August 1994. As at 30 June 1994, the country based Departmental staff. Board maintained records on 119 candidates who are under Training Agreements or are completing practical projects. OUTCOMES

• The Board examined 50 projects. As a result • Gippsland Training and Development Group of the examinations, it issued eight produced a 12 month Training Course for Certificates of Competency in Cadastral Public Sector organisations located in the Surveying. The Board registered 11 area. surveyors during the year as a consequence of Certificates of Competency issued by the • Survey and Mapping Victoria have brought Board or on Letters of Accreditation from together a multi disciplinary team to review Reciprocating Boards. the roles and functions of their regional offices. • Sixteen Letters of Accreditation were issued to registered surveyors wishing to become licensed in another State, Territory or country.

• The Board received applications to assess the overseas qualifications of one surveyor.

(Bw^powafflXjtoe g$torocps>wo° (Baoaiwi) odS ¿&a]Eao«oag) and) fffflft»™*1 *

FUNCTION

The Surveyors' Board of Victoria has reciprocal arrangements with Surveyors Boards to allow surveyors who wish to practise in another Australian State or Territory or in New Zealand.

OUTCOMES

The Recess Committee met in March 1994 and finalised the majority of outstanding resolutions from the Reciprocating Surveyors Boards' Conference held in 1992.

The Secretariat responsibilities were handed over to Western Australia in March 1994.

Efors^^groqfe I

OBJECTIVE

To co-ordinate and support service delivery to the Department's country locations

FUNCTIONS

Co-ordinate and implement a program of staff development and training.

Department of Finance Annual Report 1993-94 Page 26 State with particular reference to the major tMTOQW mm ymKO^mmm, i regional centres due for return in 1994.

OBJECTIVE • Forty seven municipal valuations were certified true and correct. To provide independent, timely responsive advice to protect the interests of the Government and • Major valuation programs were undertaken people of Victoria, and contract out these services for departments and agencies to support both to the private sector where possible. the Government's Asset Sales Program and the Asset Recording and Reporting Programs RFHti^fflwromfl 0 ZZ for property. FUNCTION • Valuations for client agencies numbered 11,415 with an aggregate value of $2,840 To undertake statutory obligations in relation to million. This included 2545 rental valuations supervising municipal rating valuations; to for Government with a total annual value of undertake research to improve the standards of $73.2 million. In addition 7620 valuations valuations throughout the State; and to provide an were provided under the Asset Recording and efficient and responsive property valuation service Reporting Program with an aggregate value of to government and other clients. $3,367 million.

OUTCOMES • The total revenue raised in fees for the provision of valuation services was $3.05 • The Office of the Valuer-General continued to million and $165,400 was raised from the sale monitor general revaluations throughout the of Land Sales Information and statistics.

OUTPUT MEASURES

Output measure (units) 1993-94 1993-94 est. actual

Valuation Services (Office of the Valuer-General) Valuation Services Valuation requests completed 4,400 4,546 Valuations for Asset Reporting - Number 10,000 7,620 Statutory Municipal Monitoring Municipal valuations certified True and Correct 30 47 Hours allocated to statutory functions 16,000 28,000 Statutory Municipal Valuation Conferences 40 40 Systems and In formation Services Total land sales information provided to clients 650,000 700,000 Agencies provided with municipal equalisation advice 13 13 Indices produced for rating, taxing and assets 21,500 21,500 Valuer's Qualification Board Registrations approved 1,120 1,124 Municipal Valuation Fees Committee No. of determinations 35 33

Department of Finance Annual Report 1993-94 Page 27 Valuers' Qualification Board

FUNCTION

Registration of qualified valuers and regulation of the valuation profession in Victoria.

OUTCOMES

. During 1993/94, the Board met 36 times, 22 of which related to inquiries into the conduct of two valuers. Sixty four valuers were added to the Register of Qualified Valuers, bringing the total number of valuers on the register to 1124 at 30 June 1994. Revenue from registration fees totalled $69,500.

• The Board renewed six certificates granted pursuant to Section 13E of the Valuation of Land Act 1960. Four (4) were issued in respect of persons making valuations for Permanent Building and Co-operative Housing Societies and two (2) in respect of premises within thé terms of Section 3 of the Liquor Control Act 1987.

Appendix 15 provides details of the Registrations Approved and Certificates Issued by the Board.

See Appendix 9 for the membership of this Board.

Municipal Valuation Fees Committee

FUNCTION

Determine minimum fees for municipal rating valuations made by private practising registered valuers and provides a review mechanism in respect of these fees.

OUTCOMES

• The Committee met 11 times and made determinations for 32 municipalities or groups of municipalities.

See Appendix 15 for Municipal Valuation Fees Committee Determinations and Appendix 9 for membership of this Committee.

Department of Finance Annual Report 1993-94 Page 28 COMMERCIAL SERVICES G ROUP

OBJECTIVE

To provide information, advice and value for money services, assisting agencies with their resource management and ensuring adequate public access to information about the Victorian Government. Contract out appropriate functions to the private sector. Commercial Services (Program 276) FUNCTIONS

Commercial Services Group Provide information, guidelines, advice and value- Vehicle Management Division for-money services, assist agencies with their Outsourcing Evaluation and Contract Management resource management and ensure adequate public Unit access to information about the Victorian Government.

Commercial Services Group is divided into four major service areas: information, parking, To deliver savings to government agencies purchasing (both bulk buying and period contracts through the provision of advice, assistance and for commonly used items) and publishing. services in common user functions such as purchasing, printing and motor vehicles. It comprises six units:

Information Victoria Parking Services State Tender Board State Supply Printing and Publishing Services Victoria Electronic Trading Project

Information Victoria

FUNCTION

Ensure adequate public access to information about State Government policies, programs and services through a mix of free and user-pays services by the efficient handling of public enquiries, sale of publications and the co- ordination and running of government exhibitions, including the Government Pavilion at the Royal Agricultural Show.

OUTCOMES

• Inquiry levels increased substantially to average 462 per day, a result of increased involvement in government campaigns and the continuing impact of legislative change.

Department of Finance Annual Report 1993-94 Page 29 • Involvement in government campaigns increased from four in 1992/93 to six in 1993/94 and are expected to continue to grow. ftttKKEOfta

• Despite reduced legislative activity, transaction levels remained consistent. FUNCTION Revenue was marginally lower at $1,493,000. PPSV is a self-funded commercial enterprise comprising The Law Printer and Fast Copy CHART 5 - Average Number of Public Trading business and Victoria Press and Law Information inquiries handled daily 1993-94, Press publishing imprints. actual vs estimate It is responsible for making the law available to the community and being the official printer and publisher to Parliament.

PPSV manages and maintains Victoria's legislation database; and publishes legislation, official government documents and other value- added works.

OUTCOMES

• Earnings before interest and tax of $217,000 were recorded on reduced sales of $8.0m after write-off of obsolete legislation valued at $490,000.

• Demand printing and publishing equipment was obtained and is operating effectively. FUNCTION • The Fast Copy Centres at Geelong and East Ensure maximum availability of certain Melbourne were closed. government car parks for eligible users and issue parking permits and infringement notices. • Staff numbers were further reduced from 130 to 70 following a decision to withdraw from Parking Services operates 10 government multi- general printing. user car parks in the CAD and fringe and oversees parking operations in regional centres where required by clients. • Law Press accelerated the Reprint Program to include 82 Reprinted Acts and 54 Reprinted Statutory Rules for the year. The Law Press Update Bulletins were developed and OUTCOMES published together with a number of value- added legal products such as the Users Guide • A further three car parks in the CAD and to the Building Act, Lovegrove on Building fringe area have been declared under the Control, and the new Legislative Subject Road Safety Act, to improve car park Index Supplement. management. • Victoria Press released a number of general • Staff numbers have been reduced by two to titles during the year including Victorian eight. This has been possible by increased Steampower: An Australian Pilgrimage: and use of MCC bureau services for processing Victims, ('rimes & Investigations. parking infringement notices, greater use of technology and improved signage and a permit system which has reduced the incidence of infringements.

Department of Finance Annual Report 1993-94 Page 30 • Government reviewed the operations of the fctatk* ifofflfoo muwid i State Supply Service as part of a comprehensive review of Victorian FUNCTION Government Purchasing Arrangements undertaken by Andersen Consulting with Assist public sector agencies to achieve Henderson's Consultants. It has decided to accountable, effective and value for money divest its stake in the business. procurement through establishment of common- user contracts, guidance, and the review of major purchases. tfattfltog (ftKriWfl

OUTCOMES FUNCTION

• The State Tender Board approved Facilitate the implementation of supply-related approximately $134 million of requisitions for Electronic Trading between government and non-contract goods and services, and suppliers. administered $150 million of period contracts for commonly used goods and services. OUTCOMES

• Contracting out by Government Departments • Software has been developed and distributed has reduced the need for many period for State Supply which enables its customers contracts for goods. to browse an electronic catalogue, construct a purchase order, and electronically send the • The future establishment of the Victorian order to State Supply from their own personal Government Purchasing Board will place less computer. Some 15% of orders received (ie emphasis on central purchasing by giving 10,000 per year) use part of this process. Full agencies the responsibility and incentives to electronic transmission will increase next year directly manage their own purchasing with the wide distribution of modems to arrangements. This will be achieved by schools. authorising those agencies with demonstrated skills and systems to operate within • A contractor, Telecom, has distributed prescribed limits and by assisting other Electronic Trading software to several public agencies to achieve accreditation. sector purchasing units which enables them to electronically place orders with suppliers. The use of such systems remains low at tai^itWikSWftm« I present because of a lack of integration to general financial and purchasing systems. FUNCTION • The supply module for the new generation Provide timely and cost-effective procurement of Financial Management Systems being commonly used stores items for Government acquired by agencies will reduce the cost and agencies and the Education system within complexity of EDI integration. Victoria. The range includes stationery, office products, forms, equipment, and many items for • The State Tender Board and State Supply school use. Service provide data to maintain Telecom's electronic databases of contracts, and price Savings are generated for client agencies by and product data may be accessed from economies from the bulk purchase of stock items. Telecom's Supplynet database system. The State Supply Service recovers all costs from users. Its services complement the period contracts managed by the State Tender Board.

OUTCOMES

• State Supply Service traded profitably for the year achieving over $1 million profit before interest and tax.

Department of Finance Annual Report 1993-94 Page 31 OUTPUT MEASURES

Output measure (units) 1993-94 1993-94 est. actual

Parking Services Carparks managed 16 17 Number of parking permits issued 5,100 4,076 Parking fines collected 3,500 3,419

Supply Services State Supply Sales $21.6m $21.2m Orders processed 77,500 81,612 Order picks 890,000 862,621 Average order size $280 $252

State Tender Board Number of Contracts managed 320 250 Value of Contracts $153m $150m Requisitions reviewed 140 243 Electronic Trading Project Departments fully EDI enabled 4 0

Printing and Publishing Services Sales $11.6m $8.0m

Information Services Average daily public information inquiries handled 450 462 Major government campaigns supported 6 6

Department of Finance Annual Report 1993-94 Page 32 fôTKPQIM QJK, BOAX.MiOOIKSir Om QSiOQ^ l • The residual value of fleet vehicles sold increased, as a percentage of the purchase OBJECTIVE price, from 82.3% in 1992 to 97.5% at 30 June 1994 for passenger vehicles, and from Implement standards for vehicle asset 64.9% to 97.1% for commercial vehicles. management in Government agencies, provide management advisory services to agencies and manage vehicle purchase and disposal contracts CHART 7 - Residual Value of Fleet 1992 - 1994 and procedures, whilst ensuring that private sector involvement improves efficiency and reduces costs.

FUNCTIONS

Maintain and manage the Government's investment in the vehicle fleet asset.

Assist agencies to reduce fleet ownership, operating and administrative costs.

Ensure that agency service delivery outputs are supported by fleet policy. • Best practice performance benchmarks for agency fleet operators were established during Ensure that vehicle disposal procedures meet the year. These benchmarks are made accountability and probity requirements. available to agency senior management to allow them to assess fleet management Establish commercial fleet performance efficiency. benchmarks. • The Division negotiated value added contracts Manage the State Government Motor Vehicle for fuel, fixed price service and maintenance, Pool. and road side assistance. OUTCOMES • The fleet management trial was evaluated. • A substantial increase in the value of the fleet • A study into regional vehicle pooling was asset has been achieved by encouraging finalised. agencies to introduce best/commercial (asset management) practices.

• The average fleet age was reduced from 2.5 years in 1992 to 1.6 years by 30 June 1994 for The State Vehicle Pool provides agencies with passenger vehicles, and from 3.8 years to 2.6 motor vehicles on trip and monthly hire. The years for commercial vehicles. objectives of the Pool are to assist better utilisation of the Government vehicle fleet and to CHART 6 - Average Fleet Age 1992 - 1994 operate on a full cost recovery basis.

C3 Passenger

ED Commercial

Department of Finance Annual Report 1993-94 Page 33 OUTPUT MEASURES

Output measure (units) 1993-94 1993-94 est. actual

Vehicle Fleet Management Reduce inner budget vehicle fleet maintain maintain Establish fleet performance benchmarks - parameters 6 6 Reduce vehicle purchase costs 4% not yet achieved Improve vehicle residual values 5% 11% Introduce global policies which assist agencies to: Determine and improve levels of vehicle fleet utilisation 10% agency responsibility (a) Reduce vehicle operating costs 10% agency responsibility (b) Improve fl eet asset value 10% 20% Reduce fleet average age 24 mths 24 mths

State Vehicle Pool Vehicles managed 150 123 Utilisation (km/vehicle) 28.000 26.000

Notes:

(a) Devolution of responsibility for fleet management means that control over utilisation resides with agencies.

(b) Devolution means that agencies control operating costs.

Department of Finance Annual Report 1993-94 Page 34 OUTSOURCING EVALUATION AND CONTRACT MANAGEMENT UNIT

OBJECTIVE

Identify and support outsourcing opportunities for those functions of Departments and Agencies that can be more appropriately supplied by external specialists.

FUNCTIONS

Provide assistance to Departments and Agencies in the identification of outsourcing opportunities and support for the implementation of the outsourcing of those functions of Departments and Agencies which can be more appropriately supplied, provided or undertaken by external specialists.

OUTCOMES

• Provided managerial and quality assurance support to the information technology services outsourcing project of the Public Transport Corporation and the Roads Corporation.

• Supported the computer aided call taking and dispatch outsourcing project for Victoria's emergency services organisations.

• Supplied high level advice and consultancy support on outsourcing strategies and techniques for various other outsourcing projects where requested.

• Formulated methodologies on outsourcing and contract management for general application.

OUTPUT MEASURES

No output measures are available this year because the Unit only came into operation during 1993-94.

Department of Finance Annual Report 1993-94 Page 35 M'ipm^ssxiFÄinBws omo«^ P^M

OBJECTIVE

To provide timely, authoritative and practical advice and information to the Minister and public sector employers regarding the superannuation implications of the public sector and superannuation reform, and contract out Superannuation and Policy superannuation services to the private sector (Program 277) where possible. FUNCTIONS

Superannuation Policy Division Reduce the employers' liability for superannuation.

To develop and implement policy strategies to Rationalise the number of separate public sector ensure cost effectiveness and efficiencies superannuation schemes. in the financial and operational management of superannuation and Develop arrangements so that departments pay the insurable risks. employer's cost of future service benefits for new and existing employees.

Manage the payment of employers' contributions to superannuation funds to finance benefits payable to employees who were retrenched.

Review and modify funding arrangements against targets to extinguish the employer's unfunded liability over the next 45 years.

OUTCOMES

• Negotiations with the Victorian Trades Hall Council led to four agreements signed by the Minister about changes to benefits for existing and new employees across the public sector and the rationalisation of schemes. Of all the changes, only one was assessed by the Insurance and Superannuation Commission as being in breach of Commonwealth superannuation legislation. This measure, the change in the frequency of indexation of pensions and deferred benefits, represents less than 3 per cent of the total savings made through the changes to benefit design.

• Overall, the actuarial estimates are that the unfunded liability for the State Superannuation Fund will be about $5 billion less in 2001 than if the changes had not been made. The State Superannuation Fund has more than 80 per cent of the total unfunded liability for schemes, where the Consolidated

Department of Finance Annual Report 1993-94 Page 36 Fund pays the majority of the employers' administration and investment of assets. Each share of superannuation benefits. group has a fully funded accumulation scheme covering new employees who • Two major pieces of legislation were prepared commenced on or after 1 January 1994. to implement most of the changes and the Division vetted amendments to trust deeds • The Government decided to introduce a new and regulations where the changes were classification and salary structure for non- implemented this way. executives in the public sector. The Division provided new and more flexible • A major part of the reform program was the superannuation options for these employees voluntary program for members of the without increasing the employers' cost above Revised State Superannuation scheme, which the level in the previous arrangements. pays pensions, to transfer to the New State Superannuation scheme which pays lump sum • The Government's policy on contracting-out, benefits. The Division ran a publicity and corporatising or selling activities or functions advice project to complement the activities of to the private sector requires an employee's the Victorian Superannuation Board. More membership of a public sector superannuation than 4000 employees took up the offer of scheme to cease on the date an offer is subsidised professional advice from licensed accepted to work with the new employer. The investment advisers on their options. Division devised and administered the procedures to enable these employees to • By 30 June 1994, 10 separate public sector change their employment and have options superannuation funds have re-grouped under about their prior service superannuation four Boards of Trustees. Each group's benefits. membership comes from clearly defined segments of the public sector and allows each Board to focus on cost effective means of

OUTPUT MEASURES

Output measure (units) 1993-94 1993-94 est actual

Superannuation Policy Development of policy and amending legislation to reform public sector superannuation. 1 2 Implementation of amending legislation 1 6 Establishment of performance benchmarks 3 3

Superannuation Liability Management Regular revision forward estimates for superannuation on-going on-going Placement of central insurance policies for Public Liability and Catastrophe Insurance. 3 3 Review of insurance estimates including pre- WorkCare policies and development of options for consideration by Government. 2 2 Development and implementation of superannuation on-cost charging system for departments. commenced implemented

Department of Finance Annual Report 1993-94 Page 37• EXECUTIVE CO-ORDINATION AND REVIEW DIVISION

OBJECTIVE

To support the delivery of the Department of Finance's objectives by managing corporate planning, strategic review projects and by providing a range of liaison and administrative services including legal, parliamentary, FOI and Corporate Services records management. Contract out functions and tasks where possible. (Program 270)

Executive Co-ordination and Review Division FUNCTIONS Financial Management Branch Human Resources Management Branch Co-ordinate reports for Secretary and Minister including the provision of information, advice and support services.

Business and corporate planning. To provide financial, human resource, business planning, portfolio co-ordination, executive and Management and co-ordination of strategic legal support sendees to the Department of reviews. Finance. Parliamentary, Cabinet and inter-departmental liaison.

Provide legal, legislative and parliamentary services.

Provide Freedom of Information services.

Records Management, including the co-ordination and processing of Ministerial and Executive correspondence and the running of the Departmental Registry.

OUTCOMES

• The Division began a review of an Executive Information and Reporting System to improve information flow and reporting. Its implementation is due to begin in 1994/95.

• The Department's Business and Corporate Plans were prepared and their implementation is being monitored by the Division. A review to maximise efficiency of the process is to take place in October 1994.

• The Division managed the Department's legislative program and played an important role in organising the passage of the following legislation:

Department of Finance Annual Report 1993-94 Page 38 Land (Further Amendment) Act 1993 Numbering Series by the Records Public Sector Superannuation Management Section. (Administration) Act 1993 Unclaimed Moneys (Amendment) Act A thesaurus of keywords was developed for 1993 the Records Management Sy stem. Office of the Regulator-General Act 1994 Superannuation Acts (Amendment) Act Procedural guidelines were issued to improve 1994 quality standards for document preparation.

• The Division has initiated a performance appraisal program for its staff in conjunction with the Comptroller-General's Division.

• During 1993-1994 the Department of Finance participated in two modules of a National Benchmarking Study examining customer service and financial management practices. The study's objective was to provide a framework to implement best practice principles within the Department of Finance.

Final reports were presented to the Department in early June 1994.

Specifically it has provided:

a qualitative description of best practice from an international perspective; an analysis of qualitative and quantitative practices described by participants; comparative for assessment against other participants; participants' strengths and weaknesses relative to local and international best practices.

Implementation of best practice principles and standards will take place during 1994-95.

• The Division participated in projects relating to public sector management reform, including strategic reviews of functions and services provided by the Department as part of the Government's Management Improvement Initiative.

• The Division was also responsible for reporting on implementation progress on key reforms included in the Business Plan to the central agencies and BERC.

• Training and advice were provided on the use of the Department's IT-based Records Management System.

• 2000 Asset Management files from Government Land (GL) and Sale (S) Series were converted to the 1994 Annual

Department of Finance Annual Report 1993-94 Page 39 Search Fees:- where the Department has to loramm qpty o^mmirMi)» i identify and locate the documents - $20.00 per hour. This information is now required to be included in the Annual Report pursuant to s.7(4) of the Supervision Fees:- where a document is inspected Freedom of Information Act 1982. at the Department by the applicant under the supervision of a Department Officer - $5.00 per 15 minutes. Requests for access to all records of the Department (including requests for access to the Photocopy Fees:- $0.20 per A4 page, non-coloured records of the branches) are dealt with centrally by photocopy. the Department's FOI Manager. Other Fees:- the actual costs incurred by the Requests can be made to inspect a document, or to Department in producing a copy can be charged, obtain a copy. Other forms of access can be eg. a diazo copy (microfiche) of a jacket (file), or granted depending on the nature of the request and the retrieval of information from a computer the type of document, eg. producing a printed program. document containing information held on computer equipment. Deposits:- where charges will be substantial, a deposit of $25.00 may be requested before the Identification Of Documents Department will grant access.

FOI requests must contain sufficient detail These charges will be waived if: concerning a document to enable the Department to identify it. (a) a routine request for access to a document is made (Subsection 22(l)(g)). Information about the subject and the approximate date of the document sought should be indicated (b) the use of the document is in the public as precisely as possible. interest/benefit or if the applicant is impecunious (Subsection 22(1 )(h) and Where a request fails to provide the necessary 0)). information to sufficiently identify the document(s) requested, the Department's Amendment To Personal Information Nominated Officer will assist in making a request which will aid in identifying the documents An applicant can request the correction or sought. amendment of any information held on his or her file, where he or she considers that this Persons making FOI requests will be notified of information is incorrect, incomplete, out-of-date, the decision in writing within 45 days. The or where it would give a misleading impression. classes of documents which are exempt from The applicant may seek to correct or amend his or release are detailed in Part IV of the Act. It is the her personal records irrespective of when it was responsibility of the Department's FOI Manager, created. after consultation, to identify such documents and to set out in writing, the reasons for their exempt Requests for correction or amendment of status. Where a request is denied advice is given information about a person, which is contained in on how to seek an internal review of the decision. a document held by the Department or one of its branches may be made in writing, and should Charges And Fees Under The Act specify:

Charges and Fees for access to documents are in (a) an address where notices may be sent to accordance with the Freedom of Information the person making the request; and (Access Charges) Regulations 1993. In Summary, these charges are:- (b) a telephone contact number; and

Application fee: $20.00. This fee may be waived (c) particulars of why the person making the or reduced if it would cause hardship to the request believes the information to be applicant. incomplete, inaccurate, incorrect, out-of-

Department of Finance Annual Report 1993-94 Page 40 date or misleading, and specifying the amendments he or she wishes made. The Freedom of IrjforTfiation Act 1982, Regulations, GyidcRnes and powers concerning Further information may be obtained from: access to^dEuments of the Department.

1. Freedom of Information Act 1982, No. Residential Tenancies Act 1980 9859. The Tribunal may request the Valuer-General to report on any question in relation to the valuation 2. Freedom of Information Handbook. of premises.

3. Various Freedom of Information Valuation of Land Act 1960 Regulations. Section 3(5) All are available for purchase from Information Upon payment of such fees as may be prescribed, Victoria, 318 Little Bourke Street, Melbourne the Valuer-General, Deputy Valuer-General or any 3000, telephone 651 4100 or Toll Free (008) valuer nominated by the Valuer-General may 136762, or are available for inspection at the make valuations of property at the request of Department. certain individuals.

Nominated Officer Of The Department Section 5(2) Upon payment of the prescribed fees, the Valuer- Requests for access to documents in the General may supply to any prescribed person, Department under the Freedom of Information Act information relating to the sale or transfer of land, 1982 are the responsibility of the Department's or an interest in land. FOI Manager, Mr Rick Farlow who can be contacted by telephone on 651 3768. Section 7(2) The Minister, after consultation with the Valuer- Requests for information must be placed in General, shall fix a date as at which the value of writing and addressed to: all rateable property within an area shall be assessed. Mr R. Farlow FOI Manager Section 7(3) Department of Finance If the Valuer-General is satisfied that any general 9th Floor valuation made for a municipality is not generally 35 Spring Street true and correct, he shall report this opinion to the MELBOURNE 3000 Minister, and in the recommendation of the Minister the Governor in Council may - Decision Making Powers Affecting Members Of The Public (a) require the Council to cause a new valuation to be made; \ DDecision-makini g powers are contained in Acts or I Regulations for which the Minister for Finance has (b) limit the use of the valuation by the / responsibility. A full list of these Acts is provided council and any other rating authority. \ in the Appendices of this Report. These powers \ include the following: Section 7(4) ' TL, hD^uj rt Where the Valuer-General is satisfied that any ent) Rogulntionc. general valuation made of a municipality is generally true and correct, he shall so certify to the Minister who may declare that the valuation is acceptance of quotations and purchase of goods suitable to be adopted and used for the puipose of and services within the limits of the public tender any rating authority. threshold, authorisation of olaimsJ9f-pay«cnt-afltr~ tfre recovery oftffftstefltBng-ftebte—r~ Section 8(1) If the Valuer-General is satisfied that any general The Public Sector Management Act 1993, valuation made by any rating authority (other than Regulations and delegations by the Public Service a council) is satisfactory for the purposes of Commissioner relating to the recruitment, another rating authority which desires to adopt and

-pointment and placement of new staff. (

6 Q y^ Department of Finance Annual Report 1993-94 41 use the valuation, he may approve of the adoption and use of the valuation. (The Minister may also delegate his/her powers and duties under this sec^ktfifor works, repairs or Section 8AA(2) the provision ofjHélcüngs and furniture which Fees in respect of 8(1) shall be determined by the have an estiipatéa cost of no more than $250,000). Valuer-General if the parties are not in agreement. Section 8(2), (3)A(1) and A(2) Section 13DI The Valuer-General can approve the inclusion by Empowers the Minister to take on lease, any laria the Municipal Clerk or other responsible office of or premises required for any public purposes?ind valuations omitted from the return by the valuer. to sublease any portion of that land or «remises not required for public purposes/ including Section 39(3) buildings on Crown land, and any^Mer. wharf or The Valuer-General shall make a decision upon an jetty or any building erected ojr such under the adjustment to a valuation which has been management and control of tWMinister. recommended to him by a valuer of a rating authority. Section 8AA(2), (3) /

Water (Valuation Equalisation) Act 1980 (Water Empowers the Minister to give approval to any Act ¡958) arrangement oi/agreement relating to repairs or maintenance/ of any building under the Section 256c(2A) responsibility of any Minister of the Crown, and The Commission may request the Valuer-General may déíegate his power in this respect, excepting to determine a valuation equalisation factor in hjs'power of delegation. respect of a number of municipalities.

Land Act 1958 No. 6284 Wodonga Area Land Acquisition Act 1973 Empowers the Minister to enter into upon lands Section 4(1) and (b) certified by the Governor in Council for The Valuer-General shall determine the market resumption and to take possession and appropriate value which the lands required had at 3 October same for the puiposes mentioned in such 1972 and determine the percentage increase or certificate. (Compensation provisions are decrease. incorporated).

Land Tax Act 1958 Empowers the Minister to enter upon lands and undertake all necessary works for the purpose of Section 3(4) and (5) draining swamp lands which have been declared The Valuer-General shall determine a factor, as such by the Governor in Council. He is also which in his opinion, the site value of land should empowered to make adequate compensation to a be multiplied by if the value of the land is to property owner if deemed appropriate. accord with the levels of value generally prevailing in the area as at the date determined by Administrative Order No. 114, 1992 the Treasurer of Victoria after consultation with the Commissioner of Land Tax. Empowers the Minister to give approval to dispose of any Crown land regarded as surplus to the Public Lands and Works Act 1964 requirements of Government.

Section 8( 1) and (1 A) Categories Of Documents Maintained In The Empowers the Minister to consider, determine and Possession Of The Department deal with, all matters andquestions relating to the adoption of any plamSand specifications for public Description Of Record Keeping Systems works, all requisitions for buildings, furniture or repairs, acceptance of all tenders for such The Department operates a central correspondence including/ierms and conditions and amount of registry at its head office (8th Floor, 35 Spring securij^and all other acts and questions relating to Street, Melbourne) which maintains records of the or concerning the public works and buildings of Secretary, Executive Co-ordination and Review; Victoria. Corporate Services, Asset Management,

Department of Finance Annual Report 1993-94 Page 42 Government Accommodation. Comptroller- General, Information Technology and If needed, further information pertaining to the file Telecommunications, Vehicle Management and may be indexed in the form of a précis, and like Superannuation and Insurance Policy. The the other two indexes any of the terms or a following divisions of the Ministry maintain their combination of terms can be used as search own separate registries: criteria.

• GEHA (Government Employee Housing All files for the years 1981 to 1986 are stored on Authority) microfiche. With the introduction of • LANDATA computerised file management, all records created • State Supply Service after 1 January 1987 are maintained as hard copy • Survey and Mapping Victoria paper files. File listings may be produced for all • Valuer-General (including Valuers' or part of the database index, and can be tailored Qualification Board) to suit requirements, eg. :

General service records (accounts and personnel) • File number order, for all divisions of the Department are maintained • Alphabetical by file name, at the head office of the Department. The • All files containing particular title words, etc. following computer systems utilised by the head office of the Department in relation to the general service records, are: Asset Management and Accommodation Group

FMS The bulk of Asset Management and PAYCOST (Payroll Service) Accommodation Division's files concern PERSPAY individual properties and contain records relating PERSYST (Personnel System) to the purchase, lease of the property, and the Public Ledger management aspects of the property, such as Public Account caretaking, cleaning, security, rental payments, lease renewals, lease options etc. Principle Records Series Format: Hard copy files indexed by geographic Central Records Office (Registry) location of the particular property.

General policy correspondence files (1979+) i) ' General policy files ii) Sales files Records are held relating to all aspects of the iii) Legal files Department's activities and operational activities iv) Property files of branches serviced by the central registry. V) General Administrative files Includes records from the former Chief Secretary's vi) Personnel files Department in 1979. viii) Finance and budgeting files.

A file is created for any new policy or Computer systems also exist and contain the correspondence matter and all documents then following data: relating to that particular subject - inwards, outwards and internal documents - are grouped a) Expenditure Leases together in the file. b) Revenue Leases and Licenses c) Asset Sales Property Register Files are created and recorded on a computerised d) Government Land Register database, allowing the use of four different e) Architectural Project Register indexing facilities, ie. Title Words, Key Words, f) Government owned register Precis Words and Proper Nouns. File numbers are g) Government owned building maintenance generated automatically by the system, utilising a register year prefix and sequential number format. h) Technical Services, approved Tenderer register All terms appearing in the title can be searched i) Technical Services Contract cleaners upon. The file has also been indexed by using register keywords and descriptors in the title and assigned to the index.

Department of Finance Annual Report 1993-94 Page 43 • Parish and Township plans showing details of Valuation Reports Crown reserves and alienated land. These are held at the Central Plan Office. 2 Treasury The Asset Management Division receives Place. valuation reports from the Valuer-General's Office and from private valuers. • Aerial photography, a library of which is located at VicIMAGE, 3 Treasury Place, The valuation reports relate to properties that the Melbourne. Division may be interested in purchasing or leasing on behalf of client government • Maps (topographic and cadastral) and plans departments and those due for rental reviews. produced by Survey and Mapping are also held at the Map Sales Centre and are available Some 400-500 valuations are prepared each year. for purchase. Records containing valuation details are kept by the Asset Management and Accommodation • Data, mainly reports, stored electronically on Division on the relevant property file. the Word Processor. These are available in printed form from Branches that produced LANDATA them.

The files of Landata commence from its inception • The Central Plan Register, together with map in the Department of Crown Lands and Survey in and plan data, is currently being digitised. October 1982 and contain material related to its time there followed by material pertinent to being Valuer-General's Office a Division of the Department for Planning and Environment, and then as part of the Department The Office of the Valuer-General operates its own of Property and Services with Delegation to the registry system at 235 Queen Street, Melbourne. Secretary to the Law Department. Files are numbered in a four digit series prefixed by the last The principle classes of documents which are two digits of the year in which the file was maintained in relation to the functions of the created. Office are:-

Only general files are retained by the Unit; files General Valuations dealing with personnel and finance are processed and currently held by the Corporate Services These files relate to the making of a general Branch of the Department. valuation of the municipality, as provided under the Local Government Act. for rating and under Reports of reviews and investigations into matters other purposes, every four years if the of major concern are retained by LANDATA; municipality is within the Melbourne Metropolitan some of these reports have become Cabinet Area. documents. A new file is prepared by the file registry at the Survey and Mapping time that the office is formally notified that a council has resolved to undertake a general • Survey Cases (PO) valuation. At that stage, the file for the previous • Co-ordination Surv eys (COS) valuation is moved into an "archive" area in the • Shire Councils compactus and a new file for that municipality is • Planning Names created. • Surveyor's plans and field notes • Geodetic Computing Objections • Administration. Policy and Procedures. Section 39 of the Valuation of Land Act provides In addition to the normal documentary classes of for the valuer of the municipality to consider an records, there are:- objection against his valuation and, if he considers it appropriate, he may recommend an adjustment • Photographic material (mainly colour positive to the valuation to the Valuer-General. The and colour and B/W negatives) held at Valuer-General may allow or disallow the VicIMAGE. adjustment.

Department of Finance Annual Report 1993-94 Page 44 (a1) Any person being the holder of a Recommendations by valuers to adjust valuations certificate of qualification as a valuer (or are contained on these files. his/her agent) who requires the information sought for valuation purposes; Valuation Requests (b) Any person (or his/her agent) whose land The Office of the Valuer-General is required to is being compulsorily acquired under the perform valuations of land pursuant to section 3 provisions of any Act or who is claiming (5) of the Valuation of Land Act. compensation for loss or damage These are divided into two categories - resulting from the exercise of powers under any Act relating to land whether (a) Valuations for government agencies for the acquisition of the land in any (b) Valuations for private persons. other purposes;

"Main" files exist for the majority of government (c) Any person (or his/her agent) who has departments and authorities, in which are kept lodged in accordance with the provisions copies of all valuations made for those authorities. of Part III of the said Act an objection to the assessment of the value of any land. Specific valuation requests are dealt with on an individual basis and are only attached to the main The publication, 'Property Sales Statistics' is files after the valuation has been completed and produced annually by the Office of the Valuer- forwarded to the authority concerned. General. It is based upon individual sales and land sales notified via the Land Tax Office. It is Valuations for private persons are, after classified according to the information shown on completion, held on a valuations file identified each change of ownership notice required to be according to the municipality in which the subject lodged by every vendor and purchaser of property. land is located. This publication is prepared from information supplied to the Office of the Valuer-General under Complaints and Enquiries the Valuation of Land Act 1960. It is available for sale to the public. Documents in this class relate to the earning out of municipal valuations and are held on files which relate to the municipality concerned. Clients

Land Sales Information The Office provides land sale information to private practising registered valuers, plus other Bureau authorised users of the service, at fees based on the number of sales provided. In 1966 the Land Sales Information Bureau was established under the Valuation of Land Act to Files are kept in respect of each client of this provide information of this nature to prescribed service. The files contain the initial request to be persons. The basic information is obtained from supplied with information, and special requests, the Commissioner of Land Tax who is required and may contain copies of correspondence. under section 15(4) of the Land Tax Act \958 to forward to the Valuer-General within one week of A new file is created when an authorised recipient notification, a copy of every notice of acquisition subscribes to the service for the first time. of an interest in land. Approximately 160,000 such transactions are received and processed during each year by the Electronic Data State Supply Registry' Processing section of the Office of the Valuer- General. Records relating to all aspects of the State Supply's activities are maintained. The persons to whom the information may be supplied are - A file is created for any new policy or correspondence matter and all documents then relating to that particular subject - inwards,

Department of Finance Annual Report 1993-94 Page 45 outwards and internal documents - are grouped together in the file. • File number order, • Alphabetical by file name, • All files containing particular title words, File numbers are allocated sequentially. keywords etc.

All files are kept as hard copy paper files. File Information prepared in accordance with section 8 listings may be produced for all or part of the and 11 of the Freedom of Information Act 1982 is database index, and can be tailored to suit certain available from the Freedom of Information requirements, eg. : Manager.

OUTPUT MEASURES

Output Measures (units) 1993-94 1993-94 est. actual Executive Co-ordination and Review Items of Ministerial/Departmental mail processed incoming mail no estimate 65,000 outgoing mail made 70,200 no estimate made Registered file movements 36,000 43,600 File creations 25,000 (a) 5,500(b) File inquiries 5,000 5,000 File movements associated with machinery of government changes: incoming files as required on-going on-going Records disposal program Property files disposed on-going 780 boxes Accounts records assessed on-going n.a. FOI Requests processed 100 40

Notes: (a) New files system being installed (b) Estimate of file creations was based on projected output of then existing staff levels and use of one Asset Management staff to work full time on conversion project. This did not occur due to changes in staff levels and work projections.

Department of Finance Annual Report 1993-94 Page 46 accounting with preparation of accrual FINANCIAL MANAGEMENT BKANCH financial statements to audit.

OBJECTIVE • The Branch commenced a project to replace (by 30 June 1995) the existing departmental To provide the Government and the Department financial management system. A with a range of professional and budgetary 'departmental version' of the new services to support the Department's efficient and budget/public account financial management effective operation. system is being piloted.

FUNCTIONS • A joint project, between FMB and Government Accommodation Branch, to Provide a range of financial management and develop a streamlined rental recording, analysis, accounting, payroll and office services, invoicing and payments system was further including the development of guidelines and developed. procedures, to assist Divisions to improve their financial planning and management. • In 1992/93 superannuation invoicing, payments, and monitoring was transferred to Manage the Department's budget planning and FMB. An integrated collection/payments reporting processes and regularly monitor budget procedure; comprehensive reporting; and performance. Responsible for the Department's improved collection coverage/liability annual financial statements and accrual reports identification procedures were further developed. OUTCOMES

• The Branch moved into the third and final stage of the introduction of accrual

OUTPUT MEASURES

Output measure (units) 1993-94 1993-94 est. actual

Financial Management Accounts Payable transactions processed 18,500 18,722 Invoices raised 4,000 3,808 Budget analyses completed - Internal - monthly 12 12 Budget analyses completed - External - monthly 12 12 Payroll transactions processed 47,000 41,600 Assets recorded on Asset Management System Corporate Services 1,430 1,465

Department of Finance Annual Report 1993-94 Page 47 former, 89 were male and 44 were female. Of H Ü m^RESWRliE SlM^G EM Ef^T, the latter, 87 were male and 29 were female. BRBJNßH ] They came from a wide range of occupational categories including printing, technical, drafting, and administration. Twenty-five OBJECTIVE surplus staff were redeployed.

To provide support programs and implement Responsibility for WorkCover and strategies which downsize the Department and Occupational Health and Safety were contract out functions to increase the effectiveness transferred to the Human Resources Branch. and economic management of human resources. Through better claims management and detailed re-examination of levy calculations, a FUNCTIONS net premium reduction of $215,647 has been achieved for the 1994-1995 financial year. Develop and implement personnel management policies, standards and guidelines consistent with Systems were developed to support the the Government's reform program for employee introduction of Executive Officer contracts relations, and which ensure compliance with and the administration of associated benefits. statutory obligations and promote effective human No former SES officers who were offered an resource management practices and outcomes. Executive Services contract have declined.

Implement and administer revised employment conditions for staff, maintain associated . The Branch helped to develop several employment records and prepare management strategies to contract out and privatise a reports and statistical data concerning employee number of activities formerly performed by profiles, trends and liabilities. Department employees.

Deliver services to the Department which involve: Accommodation Division management of industrial issues and conflicts . The Department employed 66 cleaning staff, structural reviews, classification and most part-time. Contracting out this function recruitment resulted in the separation of these staff on identification of surplus staff, VDP and TSP. A number of former personnel redeployment and counselling also gained contracts to provide cleaning resolution of disputes and grievances services. occupational health, rehabilitation and WorkCover • The Security function which employed 27 competency assessment and training full-time staff was contracted out to the advancement of merit and equity private sector. As no staff were required by programs including special disability the contractor, staff separations were achieved strategies. through the application of VDP and TSP.

• A small unit of furniture removalists was These services are provided to a total of 776 staff disbanded in favour of private sector (768.6 FTE). providers. A total of 7 staff were separated on VDP and TSP. OUTCOMES VicComputing . The Branch implemented government policy to reduce public sector staffing numbers and • The sale of VicComputing to the private expenditure through the application of the sector (Hansen Corporation) was finalised in 1993/94 Voluntary Departure Package (VDP), June 1994. Section 81A of the Public Sector Targeted Separation Package (TSP) and Management Act 1992 was applied to transfer redeployment. The VDP program attracted former staff to the new employer. This 341 expressions of interest from staff. As at provision also provided for the application of 30 June 1994, 133 staff from the Department the Superannuation (Portability) Act 1989. left via VDP and 116 through TSP. Of the

Department of Finance Annual Report 1993-94 Page 48 • 21 staff received and accepted offers of Survey And Mapping. Victoria employment with the purchaser. The remaining staff are under consideration for • After a comprehensive review, a decision was redeployment or have been separated on VDP taken to increase outsourcing. A new and TSP. organisational structure was developed and implemented which cut 34 positions. Staff not successful in gaining a position in the new Printing And Publishing Services. Victoria structure were either redeployed or separated on VP and TSP. • Following a review of the former structure, a program was implemented to reduce staff by • All staff granted a VP or TSP were given 35. A program involving expressions of access to Out placement support, financial interest enabled the most appropriately skilled planning and superannuation advice. In a staff to be retained. Those staff not offered a number of instances where significant position were separated on VDP and TSP. numbers of staff were involved, specific programs were developed to address re- training needs.

OUTPUT MEASURES

Output measure (units) 1993-94 1993/94 est. actual

Human Resources Management Participants in training programs 300 468 (a) Staff redeployment and separations processed 225 378 (b) Re-evaluation of the work value of positions in the context of Departmental restructuring and implementation of agreements/contracts 200 220

WorkCover and Occupational Health and Safety Workcover rehabilitation claimants 4 3 New claimants

Notes: (a) Additional computer training carried out (b) On-going downsizing

Department of Finance Annual Report 1993-94 Page 49 OBJECTIVE

To administer frameworks for regulated industries which promote competition and fair and efficient market conduct in the interests of consumers.

FUNCTIONS

Economic Regulation It is proposed that the Office of the Regulator- (Program 278) General regulate a number of industries such as electricity, gas and water. As at 1 July 1994 it had Office of the Regulator-General been empowered to regulate the electricity industry. To perform an economic regulation function as The Office of the Regulator-General will ensure part of plans to corporatise and privatise that the competitive benefits of the industry designated Government Business Enterprises. restructuring are passed on to household, commercial and industrial consumers. The Office will do this by .

FUTURE ANNUAL REPORTS: • ensuring that industry participants adhere to market rules and licence conditions The Office of the Regulator-General will in future • preventing misuse of market power prepare and submit its own Annual Report. This • facilitating entry to the regulated industries entry is included as the Department of Finance • enforcing rules which will provide for non- played an instrumental role, in the establishment of discriminatory access to the natural monopoly the Office of the Regulator-General under the components of the restructuring industries Office of the Regulator-General Act 1994. • regulating prices for specified goods and services

The fact that the Office will regulate more than one industry will underpin its independence. Its powers to make determinations, its independence from Ministerial direction and the transparent nature of its processes will also be vital in ensuring the Office's reputation for integrity in the community and the industries.

OUTCOMES

The Office of the Regulator-General formally commenced operations on 1 July 1994 under the authority of the Office of the Regulator-General Act 1994.

The Department assisted in its establishment and the appointment of the first Regulator-General, Mr Robin Davey. the former Chairman of AUSTEL.

OUTPUT MEASURES

No output measures are available to date because The Office of the Regulator-General was created with effect from 1 July 1994.

Department of Finance Annual Report 1993-94 Page 50 PEiFAimiMr m pumancm

IPOMAUCOAL if ATaOEMfla roi tob mm impep m jumi m M

Department of Finance Annual Report 1993-94 Page 51 DEPARTMENT OF FINANCE STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 1994 Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Notes $'000s $'000s $'000s

CURRENT ASSETS Cash (9) 7,173 299 7,472 Trust Funds (19) 0 22,367 22,367 Debtors and Receivables (10.1) 5,678 2,246 7,904 Inventories (12) 5,341 892 6,233 Other 814 338 1,152

Total Current Assets 19,006 26,142 45,128

NON-CURRENT ASSETS Property, Plant and Equipment (13) 29,127 128,150 157,277 Debtors and Receivables (10.2) 884 0 884

Total Non-Current Assets 30,011 128,150 158,161

TOTAL ASSETS 49,017 154,292 203,289

CURRENT LIABILITIES Funds held in Trust (19) 0 22,367 22,367 Creditors and Accruals (14.1) 2,776 1,956 4,712 Employee Entitlements (15.1) 312 1,177 1,489 Advance Sales 597 367 964 Other (16.1) 5,475 340 5,815

Total Current Liabilities 9,160 26,207 35,347

NON-CURRENT LIABILITIES Creditors and Accruals (14.2) 1,034 791 1,825 Employee Entitlements (15.2) 1,275 0 1,275 Other (16.2) 21,919 420 22,339

Total Non-Current Liabilities 24,228 1,211 25,439

TOTAL LIABILITIES 33,388 27,418 60,786

EQUITY (17) 15,629 126,874 142,503

TOTAL LIABILITIES AND EQUITY 49,017 154,292 203,289

Department of Finance Annual Report 1993-94 Page 52 DEPARTMENT OF FINANCE OPERATING STATEMENT FOR THE YEAR ENDED 30 JUNE 1994 Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Notes S'OOOs S'OOOs $'000s

EXPENSES Salaries, Wages, Allowances & Overtime 7,987 23,750 31,737 Subsidiary Expenses Associated with Employment (4) 1,279 2,776 4,055 Operating Expenses 35,873 14,575 48,679 Depreciation (5) 6,716 1,017 7,733 Transfer Payments (6) 0 54,536 5,413 Trust Fund Expenses (18) 0 .495 495 Resources Provided Free of Charge (3.2) 0 14,262 14,249 Other 41 4,745 4,786

Total Cost of Service 51,896 116,156 117,147

LESS REVENUE User Charges (7) 47,147 20,924 66,302 Trust Fund Revenue (18) 0 495 495 Other 1,691 47 1,738

Net Cost of Service 3,058 94,690 48,612

GOVERNMENT REVENUE Special Appropriations 0 0 0 Annual Recurrent Appropriations (8.2) 987 86,300 38,164 Annual Works and Services Appropriations (8.3) 951 6,158 7,109 Appropriations of Other Departments (8.5) 0 4,362 4,362 Assumption of Liabilities and Expenses 0 191 191 Resources Received Free of Charge (3.1) 13 15 15

Total Government Revenue 1,951 97,026 49,841

CHANGE IN NET ASSETS RESULTING FROM OPERATIONS - INCREASE/(DECREASE) (21) (1,107) 2,336 1,229

Department of Finance Annual Report 1993-94 Page 53 DEPARTMENT OF FINANCE STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 JUNE 1994 Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Notes $'000s $'000s . $'000s

CASH FLOWS FROM OPERATING ACTIVITIES Salaries, Wages, Allowances and Overtime (9,505) (23,722) (33,227) Subsidiary Expenses Associated with Employment (826) (3,029) (3,855) Operating Expenses (35,835) (14,293) (48,354) Transfer Payments 0 (54,536) (5,413) Trust Fund Expenses 0 (495) (495) Resources Provided Free of Charge 0 (14,262) (14,249) Resources Received Free of Charge 13 15 15 User charges 45,630 19,386 63,242 Trust Fund Receipts 0 495 495 Other 0 (4,218) (4,218)

Net Cash used in Operating Activities (523) (94,659) (46,059)

CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from Sales of Assets 2,951 0 2,951 Purchase of Capitalltems (2,109) (1,283) (3,392) Finance Lease Payment (449) (439) (888) Repayment SDP Loan 0 (460) (460) Other 191 0 191

Net Cash used in Investing Activities 584 (2,182) (1,598)

CASH FLOWS FROM GOVERNMENT Annual Recurrent Appropriations (8.2) 987 86,300 38,164 Annual Works and Services Appropriations (8.3) 951 6,158 7,109 Appropriations of Other Departments (8.5) 0 4,362 4,362 Section 18.1 (b) Advances 2,330 0 2,330 Dividend Paid (749) 0 (749) Repayment of Capital (2,455) 0 (2,455) Repayment of Section 18.1 (b) Advances (1,164) 0 (1,164)

Net Cash from Government (100) 96,820 47,597

Net lncrease/(Decrease) in Cash Held (21) (39) (21) (60)

Cash at 1 July 1993 7,212 320 7,532

Cash at 30 June 1994 (9) 7,173 299 7,472

Department of Finance Annual Report 1993-94 Page 54 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS - 30 JUNE 1994

(1) SUMMARY OF ACCOUNTING POLICIES

(1.1) The Reporting Entity The Financial Statements comprise all the operating activities and entities under the control of the Department, with the exception of: (i) Crown activities which are included in the notes to the Financial Statements, (refer note 2 for details of Crown transactions); and (ii) Statutory Authorities which fall within the Minister's Portfolio, but which report separately to Parliament.

All transactions and balances between divisions within the Department have been eliminated. As a consequence, the figures reported under Department's Consolidation is not simply the addition of Business Units and Administrative Units data.

(1.2) Basis of Accounting The Financial Statements have been prepared on accrual basis of accounting in accordance with Australian Accounting Standards, in particular AAS 29 - Financial Reporting by Government Departments.

These Financial Statements are prepared under the historical cost convention, except where otherwise indicated, and have not been adjusted to record general changes in the Consumer Price Index.

Department of Finance policy on the recording of assets requires individual assets valued in excess of $1,000, and assets considered "portable and attractive" between $100 and $1,000 to be capitalised and recorded in the Department's Asset Register.

All amounts have been rounded to the nearest $1,000.

Comparative figures have not been disclosed as this is the first year that aggregated accrual Financial Statements have been presented.

(1.3) Consolidation Commercial activities operating within this Department have been disclosed separately as well as aggregated with the activities of the Administrative Units to form the Department's consolidated financial position. In the process inter-divisional transactions have been eliminated in accordance with Statement of Accounting Standard AAS-24 "Consolidated Financial Statements".

The commercial activities comprise: Printing and Publishing Services Victoria Victorian Supply Service Information Victoria State Government Vehicle Pool Landata Mobile Radio Network VicComputing

(1.4) Assumption of Liabilities and Expenses While the Crown has assumed the unfunded long service leave liability of the Administrative Units, an amount equivalent to the increase in the Department's liability for long service leave has been included in the Operating Statement as an expense, and at the same time as government revenue. Because of the self fundin nature of the Business Units, their long service leave liabilities have been recognised in their Financial Stateme

In addition, any appropriation received by the Department to fund payments to employees in lieu of long service leave forms part of government revenue. In this way, such revenues exactly offset the Department's long service leave expense for the period.

Department of Finance Annual Report 1993-94 Page 55 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS - 30 JUNE 1994

(1.5) Leases Leases are classified into two categories, "finance" and "operating" and are accounted for in accordance with Statement of Accounting Standard AAS-17 "Accounting for Leases".

(1.6) Employee Entitlements The amounts expected to be paid in respect of employees pro-rata entitlements for long service leave and annual leave are accrued annually at current wage rates. Annual leave is calculated as all leave owing at balance date. Long service leave is provided proportionally between 5 and 10 years and fully after 10 years.

(1.7) Trust Funds Revenues and expenses associated with trust funds/working accounts which are integral to the operations of the Department, and form part of the day to day functions of the Department, have been recognised in the Operating Statement and Cash Flows Statement. Assets and liabilities associated with these trust funds have been included in the Statement of Financial Position.

Where trust funds are only of a suspense nature, with the Department acting as an administrator, or where the Department acts as an agent, assets and liabilities only have been included in the Statement of Financial Position, with no impact on the Operating Statement or Cash Flows Statement.

(1.8) Revenue All revenue collected by the Department is paid to the Consolidated Fund, other than that revenue expressly provided to be paid elsewhere by specific legislative authority. This revenue has not been recognised in the Operating Statement except to the extent that the revenue relates to user charges.

User charges which relate to a service provided by the Department have been recognised as revenue of the Department for the purposes of these Financial Statements.

(1.9) Appropriations Appropriations, whether special, or annual (recurrent and works and services) are recognised as revenue in the period in which the Department gains control of the appropriation. The annual recurrent appropriation disclosed in the Operating Statement and Cash Flows Statements as government revenue has been reduced by the amount the Department has disclosed as user charges in order to avoid double counting.

Department of Finance Annual Report 1993-94 Page 56 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS - 30 JUNE 1994

(1.10) Depreciation All non-current assets, except land, are systematically depredated over their useful lives in a manner which reflects the consumption of their service potential.

(1.11) Transfer Payments The Department is responsible for the transfer of certain payments to relevant beneficiaries consistent with relevant legislation, administrative arrangements or other authority. Transfer payments also include those payments made by the Department to meet the operating expenses of other agencies

As these transfer payments form part of the Department's overall appropriations, and are distributed to enable the Department to achieve its objectives, these payments have been included as an expense of the Department.

However, with respect to insurance payments, a cost allocation model for insurance payments has yet to be developed. As an interim approach, one thirteenth of the total expenditure has been allocated to the Department of Finance, with the balance treated as Crown payments.

(1.12) Resources Received/Provided Free of Charge In order to reflect the total cost of services provided by the Department, resources received free of charge have been included under the relevant expenditure category at their fair value. Resources received free of charge include those resources paid for out of other agencies' appropriations.

In order to reflect the actual change in net assets resulting from operations, a notional revenue has been included within the Government revenue category, to the extent of resources received free of charge.

Where resources have been provided free of charge to another department that cost has been separately reflected within the Department's expenses.

(1.13) Cash Flows Statement The Department does not operate any separate bank accounts, apart from certain advance and suspense accounts. Consequently, as receipts and payments are made via the Public Account, strictly speaking, the cash flows of the Department are effectively cash flows of the Crown. However, for the purpose of these Financial Statements, these cash flows are treated as notional cash flows of the Department.

Department of Finance Annual Report 1993-94 Page 57 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS - 30 JUNE 1994

(2) CROWN TRANSACTIONS In addition to departmental operations, departments may undertake activities on behalf of the Crown. Crown transactions are reported by note to the Financial Statements.

Crown transactions, for the purposes of these Financial Statements, are defined as activities which the Department of Finance administers or manages on behalf of the State of Victoria .

Crown transactions give rise to revenues, expenses, assets and liabilities:

(a) Crown revenues are calculated on an accrual basis where accrual data can be estimated with reasonable accuracy. Where this is not possible, a cash basis of disclosure in the notes is employed. Crown revenues include the proceeds from the sale of surplus land and buildings assigned to this Department for sale. This revenue Is recorded when settlement is finalised.

Crown revenue collected by the Department is detailed in note 2.1 below.

(b) Crown expenses are also calculated on an accrual basis.

(c) Crown assets include Crown revenues earned, but yet to be collected, which are disclosed in the note net of an appropriate allowance for uncollectable amounts.

Surplus land and buildings, which fall within the Government's Asset Sales Program, are not reported by the Department of Finance. Responsibility for these assets remains with the relevant agency until the total sale price is fully discharged.

(d) Crown liabilities are disclosed in the notes in relation to Crown expenses incurred but yet to be paid. Crown liabilities include accrued employee long service leave, and the unfunded superannuation liability of government.

Crown Revenue Details of revenue collections administered by the Department and not included in the Operating Statement are: Item $'OOOs Proceeds from Sale of Surplus Land and Buildings 78,553 Revenue Previously Paid to the Trust Fund 9,919 Superannuation Recoups 97,467 Rebates 14,749 Unclaimed Monies 12,721 Interest on Public Account 8,729 Miscellaneous Receipts 2,855 Total 224,993

Crown Expenses Details of expenditure administered and not included in the Operating Statement are: Item $'OOOs Employer's Share of Superannuation Expense 696,916 Superannuation (Departure packages) 86,226 Insurance and Worker's Compensation 34,683 Provision for Doubtful Debts 2,289 Other .. ' 1,413 Total 821,527 Refer to note 8.4 and 8.5 for appropriations funding Crown activities.

Department of Finance Annual Report 1993-94 Page 58 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(2.3) Crown Assets Details of Assets administered and not in the Departmental Statement of Financial Position are: Item $'OOOs Debtors-Superannuation Recoups 20,495 Debtors-Rebates 2,795 Public Account Balances 555,148 Total 578,438 Public Account balances include balances of all Departmental Trust and Suspense accounts held centrally with this Department and exclude those reported in the Department's Financial Statements.

(2.4) Crown Liabilities Details of Liabilities administered not included in the Departmental Statement of Financial Position are: $'OOOs Superannuation Unfunded Liability 11,667,000 Long Service Leave Liability 6,299 Total 11,673,299

The gross unfunded liability of superannuation funds operated principally for budget sector employees was $14,560 million and is detailed below. Not all these liabilities are to be met from superannuation outlays of the budget, and some of them are to be met from the revenues of the respective organisations. For example, in accordance with the State Superannuation Act 1988 the Crown, through the Consolidated Fund, is primarily responsible for meeting the employer share of the unfunded liability of the State Superannuation Fund. However, under the terms of that Act the Minister for Finance can effectively pass this unfunded liability to individual authorities by requiring them to reimburse the Consolidated Fund for payments made by the Crow to the State Superannuation Fund in respect of their employees. As at 30 June 1994 this determination had been made in respect of Universities, Higher Education Institutions, Roads Corporation, and the Department of Planning and Housing ( Director of Housing staff only). Based on the actuaries estimates the unfunded liability of this group would amount to $1,277m. In addition, a further $1,616m of unfunded liabilities are to be m from the revenue of non - budget sector organisations such as the Public Transport Corporation and the Metropolitan Fire Brigade Board. Taking account of the position of all funds and whether the unfunded liability is to be met from superannuation outlays of the budget, the table below outlines the net unfunded liability of the Crown in relation to unfunded superannuation liabilities to be met from outlays of the budget.

Estimated Unfunded Superannuation Liabilities Fund $M State Superannuation Fund 12,354 Emergency Services Superannuation Fund 1,470 State Employees Retirement Benefits Fund 247 State Casual Employees Super Fund 2 Parliamentary Contributory Superannuation Fund 15 Hospitals Superannuation Fund 327 Transport Superannuation Fund 145 MTA Superannuation Fund 0

Wi^+sNr-i^ri Ci maronni io+lrn-1 funH 0 Sub-Total 14,560 Less Unfunded Liabilities to be recouped 2,893

TOTALS - Unfunded liabilities to be met from 11,667 superannuation outlays of the budget

Department of Finance Annual Report 1993-94 Page 59 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(3) RESOURCES RECEIVED/PROVIDED FREE OF CHARGE

(3.1) Resources Received Free of Charge Resources received free of charge by the Department are as follows: Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Received from: $'000s $'000s $'000s Within Department of Finance Salaries & Associated Costs 13 15 15 Operating 0 0 0 Total 13 15 15 An amount equivalent to resources received free of charge has been disclosed as part of government revenue (see note 1.12).

Resources Provided Free of Charge Resources provided free of charge by the Department are as follows: Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Provided to: $'000s $'000s $'000s All Departments - Operating, Public Offices Upkeep 0 14,262 14,249 Total 0 14,262 14,249

(3.3) Establishment of Geographic Data Victoria The establishment of the State Digital Map Working Account, to record the receipt and disbursement of funds associated with the development and maintenance of the State digital cadastral map base, has been approved effective as from 1st July 1994. As part of this business arrangement, Melbourne Water has agreed to transfer, at no cost, to Geographic Data Victoria (GDV) its existing database in return for the payment of royalties equivalent to 50% of all licence fees raised by GDV. The database was transferred to the Department on 20th June 1994. An independent valuation commissioned by the Department valued the database at $9m.

(4) SUBSIDIARY EXPENSES ASSOCIATED WITH EMPLOYMENT Long service leave expense represents the change in the Department's liability for the period including adjustments for transferred staff. However as disclosed in note 1.4 above the Department's unfunded liability for long service leave has (with the exception of Business Units) been assumed by the Crown. Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Payroll Tax 424 1,698 2,122 Superannuation 791 129 920 WorkCover Premiums 69 445 514 Recreation Leave and Long Service Leave Expense (5) 474 469 Fringe Benefits Tax 0 30 30 Total 1,279 2,776 4,055 Superannuation, with respect to members of the State Superannuation Fund, is not included in determining employee entitlements and therefore, not recognised as an expense. Exceptions occur in the case where employer's contributions have been paid, for example, for officers who are members of other superannuation schemes, and for all staff employed in Business Units.

Department of Finance Annual Report 1993-94 Page 60 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(5) DEPRECIATION Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Plant & Machinery 256 97 353 Furniture and Equipment 145 106 251 Computer Equipment 6,179 711 6,890 Motor Vehicles 136 103 239 Total 6,716 1,017 7,733

TRANSFER PAYMENTS Details of Transfer Payments made by the Department are: Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 $'000s $'000s $'000s Refunds of Moneys Unclaimed 0 718 718 Transfer from State to Melbourne Water Superannuation 0 2,193 2,193 Transfers to Working Accounts 0 49,123 0 Accommodation Costs 0 2,424 2,424 Other 0 78 78 Total 0 54,536 5,413

USER CHARGES Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Fees and Charges 47,147 20,894 66,272 Miscellaneous Receipts 0 30 30 Total 47,147 20,924 66,302

Department of Finance Annual Report 1993-94 Page 61 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(8) GOVERNMENT APPROPRIATIONS Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s

Special Appropriations Crown Expenditure 0 694,970 694,970 Total 0 694,970 694,970

Annual Recurrent Appropriations Operating 987 51,150 52,137 User Charges 0 (19,386) (19,386) Transfer payments 0 54,536 5,413 987 86,300 38,164 Crown Expenditure 0 34,817 34,817 Total 987 121,117 72,981

Annual Works & Services Appropriations Operating 951 6,158 7,109 Crown Expenditure 0 10,298 10,298 Total 951 16,456 17,407

(8.4) Summary of Appropriations Operating 1,938 57,308 59,246 User Charges 0 (19,386) (19,386) Transfer Payments 0 54,536 5,413 Crown Expenditure 0 740,085 740,085

Sub-Total Appropriations 1,938 832,543 785,358

User Charges (before inter divisional elimination) 0 21,417 21,417

Total Appropriations 1,938 853,960 806,775

In consolidating the figures for the Department, Transfer Payments to Business Units' Working Accounts equivalent to revenue raised during the year of $49.1m, have been eliminated to avoid double counting. It should also be noted that the user charges disclosed in this note are calculated on a cash basis, whereas the amounts shown under note 7 are calculated on an accrual basis.

Department of Finance Annual Report 1993-94 Page 62 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(8.5) Appropriations received from other Departments disclosed in the Financial Statements Details of amounts included in expenses which have been funded from appropriations of other departments together with the equivalent amount disclosed under" Appropriations of Other Departments" in government revenue are as follows: Department's Consolidation 1993-94 Received from: Expenditure Category $'000s Department of the Treasury VDP/TSP funding 4,218 Department of the Treasury Office of the Regulator-General 144 Total 4,362

Appropriations received from other departments disclosed in the notes Department's Consolidation 1993-94 Received from: Expenditure Category $'000s Department of the Treasury Crown Expenditure 86,226 Total 86,226

Appropriations provided to other departments Details of the funds provided by this Department are disclosed in note 6 under Transfer Payments.

CASH Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Public Account - Salaries and Wages in Suspense 73 302 375 Cash on hand and in transit 73 302 375

Working Account Balance 7,100 0 7,100 Payroll Advance Account 0 (2) (2) Survey and Mapping Advance Account 0 (1) (1) Cash at bank 7,100 (3) 7,097 Total 7,173 299 7,472

Department of Finance Annual Report 1993-94 Page 63 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(10) DEBTORS AND RECEIVABLES Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s (10.1) Current Debtors and Receivables 5,755 2,422 8,157 Less Provision for Doubtful Debts 77 176 253 Total 5,678 2,246 7,904

(10.2) Non-current Receivables 884 0 884 Total 884 884

(11) INVESTMENTS Nil

Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Stationery and Office Supplies 4 50 54 EDP Consumables 1 5 6 Finished Goods 827 1144 1,971 Work in Progress 263 323 586 Raw Materials 67 26 93 Survey & Drafting Material 0 2 2 Stock for Sale 4,299 0 4,299 Sub Total 5,461 1,550 7,011 Less provision for Obsolete Stock 120 658 778 Total 5,341 892 6,233

Department of Finance Annual Report 1993-94 Page 64 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS - 30 JUNE 1994

(13) PROPERTY, PLANT AND EQUIPMENT Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Assets (other than leased assets) Land and Buildings (at valuation) 0 114,300 114,300 Accumulated Depreciation 0 0 0 Written Down Value 0 114,300 114,300

Plant and Machinery (at cost) 3,324 11,939 15,263 Accumulated Depreciation 1,529 2,748 4,277 Written Down Value 1,795 9,191 10,986

Furniture and Office Equipment (at cost) 954 1,381 2,335 Accumulated Depreciation 296 862 1,158 Written Down Value 658 519 1,177

Computer and Communications Equipment (at cost) 1,825 6,038 7,863 Accumulated Depreciation 949 4,219 5,168 Written Down Value 876 1,819 2,695

Motor Vehicles (at cost) 2,356 2,125 4,481 Accumulated Depreciation 86 •110 196 Written Down Value 2,270 2,015 4,285

TOTAL ASSETS (OTHER THAN LEASED ASSETS) 8,459 135,783 144,242 TOTAL ACCUMULATED DEPRECIATION 2,860 7,939 10,799 TOTAL WRITTEN DOWN VALUE 5,599 127,844' 133,443 Leased Assets at Cost

Furniture and Office Equipment (at cost) 0 12 12 Accumulated Amortisation 0 2 2 Written Down Value 0 10 10

Computer and Communications Equipment (at cost) 26,795 513 27,308 Accumulated Amortisation 3,267 217 3,484 Written Down Value 23,528 296 23,824

TOTAL LEASED ASSETS 26,795 525 27,320 TOTAL ACCUMULATED AMORTISATION 3,267 219 3,486 TOTAL WRITTEN DOWN VALUE 23,528 306 23,834

TOTAL OF ALL ASSETS

TOTAL PROPERTY, PLANT AND EQUIPMENT 35,254 136,308 171,562 TOTAL ACCUMULATED DEPRECIATION/AMORTISATION 6,127 8,158 14,285 TOTAL WRITTEN DOWN VALUE 29,127 128,150 157,277 Land and buildings have been valued by the Valuer-General as at 30 June 1994.

Department of Finance Annual Report 1993-94 Page 65 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(13.3) Asset not valued (Heritage and Community assets) The Department holds no Heritage and Community assets.

(13.4) Asset Disposals/Sales The written down value of assets disposed of or sold during 1993-94 was as follows: Business Administration Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $WOs $'000s $'000s Computer & Communications Equipment 91 140 231 Motor Vehicles 2,237 363 2,600 Plant & Machinery 720 24 744 Total 3,048 527 3,575

(14) CREDITORS AND ACCRUALS Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s (14.1) Current Salaries & Wages - Accrued 73 296 369 Trade Creditors 2,666 1,191 3,837 State Development Fund Loan 0 322 322 Fringe Benefits Tax 0 14 14 Payroll Tax 37 133 170 Total 2,776 1,956 4,712 (14.2) Non-Current State Development Fund Loan 0 791 791 Trade Creditors 1,034 0 1,034 Total 1,034 791 1,825

Department of Finance Annual Report 1993-94 Page 66 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(15) EMPLOYEE ENTITLEMENTS Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Current Recreational Leave Liability 312 1,177 1,489 Total 312 1,177 1,489

Non-Current Long Service Leave Liability 1,275 0 1,275 Total 1,275 0 1,275

The above liabilities in regards to employee entitlements relate to unpaid recreational leave and long service leave (for Business Units). Long Service Leave entitlements for Administrative Units staff have been assumed by the Crown, and the liability has been disclosed in note 2.4 above.

(16) OTHER LIABILITIES Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $V00s $'000s Current Section 18 (1) b Advance 1,290 0 1,290 Finance Lease Liability 4,185 340 4,525 Total 5,475 340 5,815

Non-current Finance Lease Liability 21919 420 22,339

EQUITY Details of the components of equity are as follows: Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Opening Balance 18,699 1,462 20,161 Repayment of Capital (3,221) 0 (3,221) Contributed Capital 1,258 122,870 124,128 Change in Net Assets resulting from Operations (1,107) 2,336 1,229 Asset Revaluation Reserve 0 206 206 Total 15,629 126,874 142,503

Department of Finance Annual Report 199J-94 Page 67 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(18) TRUST FUND RECEIPTS AND PAYMENTS INCLUDED IN OPERATING STATEMENT Details of Trust Funds forming part of departmental activities are as follows: Revenue Expenditure 1993-94 1993-94 Trust Fund $'000s $'000s

Maps and Associated Mapping Products 495 495 Total 495 495

(19) TRUST FUNDS INCLUDED IN THE STATEMENT OF FINANCIAL POSITION In addition to each Business Unit operating a Working Account, the following trust funds are controlled by the Department. They do not prepare separate reports. Accordingly, their balances have been included in the Statement of Financial Position under current assets, with a corresponding amount appearing under the heading of "funds held in trust" in current liabilities (the exception is receipts and payments relating to Maps and Associated Mapping Products - refer note 18). Funds held in Trust 1993-94 Trust Fund $'OOOs Asset Sales Deposit Trust Account 4,141 Rental Accommodation Trust Account 3,174 Finance Agency Trust 14,810 Maps and Associated Mapping Products 193 Coal Mine Workers' Pension Fund 17 Companies Liquidation Account 32 Total 22,367

(20) TRUST FUNDS WHICH REPORT SEPARATELY Nil

(21 ) RECONCILIATION OF CASH OUTFLOWS TO CHANGE IN NET ASSETS RESULTING FROM OPERATIONS Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'000s Net Cash Outflows (39) (21) (60)

Adjusted by non-cash items: Depreciation (6,716) (1,017) (7,733) Profit/loss on Disposal of Fixed Assets 54 47 101 Adjusted by movements in: Employee Entitlements 786 384 1,170 Creditors (1,206) 1,246 40 Debtors and Receivables 3,324 685 4,009 Inventories (882) (327) (1,209) Dividend Paid 749 0 749 Adjustment to Equity 1,583 579 2,162 Movements in Fixed Assets 1,240 760 2,000 Change in net assets resulting from operations (1,107) 2,336 1,229

Department of Finance Annual Report 1993-94 Page 68 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS • 30 JUNE 1994

(22) CAPITAL COMMITMENTS Capital expenditure contracted for at balance date but not provided for in Statement of Financial Position. Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Item $'000s $'000s $'OOOs Works - Department of Finance 3 840 843 Works - Department of Planning and Development 0 1,677 1,677 Consultants - Department of Planning and Development 0 0 0 Total 3 2,517 2,520

(23) LEASE COMMITMENTS

(23.1) Operating Lease Commitments At balance date, the Department had the following obligations under non-cancellable operating leases, largely related to accommodation. Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Payments Due $'000s $'000s $'000s Not later than one year 1,022 3,142 4,164 Later than one year but less than two years 941 2,467 3,408 Later than two years but less than five years 1,583 5,885 7,468 Later than five years 805 1,938 2,743 Total 4,351 13,432 17,783

(23.2) Finance Lease Commitments At balance date, the Department had the following obligations under centrally managed finance leases for computer equipment. Business Administrative Department's Units Units Consolidation 1993-94 1993-94 1993-94 Payments Due $'000s $'000s $'000s Not later than one year 6,220 394 6,614 Later than one year but less than two years 6,239 224 6,463 Later than two years but less than five years 17,078 240 17,318 Later than five years 3,052 0 3,052 Minimum Lease Payment 32,589 858 33,447 Less Future Finance Charges 6,485 98 6,583 Total Lease Liability 26,104 760 26,864

Current Lease Liability 4,185 340 4,525 Non Current Lease Liability 21,919 420 22,339 Total Lease Liability 26,104 760 26,864

Department of Finance Annual Report 1993-94 Page 69 DEPARTMENT OF FINANCE NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS - 30 JUNE 1994

(24) TRUST FUND COMMITMENTS Nil

(25) AFTER BALANCE DATE EVENTS The State Supply business was sold to Mayne Nickless Ltd. effective 1 August 1994. The purchase consideration comprises the book value of the stock held in the Mayne Nickless warehouse at the date of sale and goodwill which is based in part on the achievement of an agreed level of business within the next three years. Other Working Capital including debtors, creditors and cash and the fixed assets are retained by the Department of Finance.

As the sale was finalised after the balance date and as it did not unfavourably impact on the carrying values at balance date, the financial effect of this event has not been brought to account in the Financial Statements.

(26) EX-GRATIA PAYMENTS AND WRITE-OFFS Business

Adjustment of pension payment 0 15 15 Total 0 15 15

Business Administrative Department's Units Units Consolidation Total 1993-94 1993-94 1993-94 Debts Written Off Invoices $'000s $'000s $'OOOs 637 254 368 622

Total 637 254 368 622

Department of Finance Annual Report 1993-94 Page 70 DEPARTMENT OF FINANCE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 1994

CERTIFICATION

We certify that the attached Financial Statements for the Department of Finance have been prepared in accordance with section 11 of the Annual Reporting Act 1983 and Australian Accounting Standards.

We further state that, in our opinion, the information set out in the Statement of Financial Position, Operating Statement, Statement of Cash Flowsi, and Notes To and Forming Part of the Financial Statements, presents fairly the financial transactions during the year ended 30 June 1994, and financial position of the Department as at 30 June 1994.

We are not aware of any circumstances which would render any particulars included in the Statements misleading or inaccurate.

JANET KEMP Director, Financial Management Branch Acting Secretary Department of Finance Department of Finance

Department of Finance Annual Report 1993-94 Page 71 AUDITOR-GENERAL'S REPORT

Audit Scope The accompanying financial statements of the Department of Finance for the year ended 30 June 1994, comprising operating statement, statement of financial position, statement of cash flows and notes to the financial statements have been audited. The Acting Secretary of the Department of Finance is responsible for the preparation and presentation of the financial statements and the information they contain. An independent audit of the financial statements has been carried out in order to express an opinion on them as required by the Annual Reporting Act 1983.

The audit has been conducted in accordance with Australian Auditing Standards to provide reasonable assurance as to whether the financial statements are free of material misstatement. The audit procedures included an examination, on a test basis, of evidence supporting the amounts and other disclosures in the financial statements, and the evaluation of accounting policies and significant accounting estimates. These procedures have been undertaken to form an opinion as to whether, in all material respects, the financial statements are presented fairly in accordance with Australian Accounting Standards and comply with the requirements of the Annual Reporting Act 1983, so as to present a view which is consistent with my understanding of the financial position of the Department of Finance and the results of its operations and its cash flows

The audit opinion expressed on the financial statements has been formed on the above basis.

Audit Opinion In my opinion, the financial statements present fairly the financial position of the Department of Finance as at-30 June 1994 and the results of its operations and its cash flows for the year ended 30 June 1994 in accordance with Australian Accounting Standards and comply with the requirements of the Annual Reporting Act 1983.

MELBOURNE X.A. BARAGWANATH #/ J/1994 A uditor-General

VICTORIAN AUDITOR-GENERAL'S OFFICE

Level 14, 222 Exhibition St, Melbourne Vic. 3000 Telephone: 651 601 2 Fax: 651 6050 4i54(ri) Department of Finance Annual Report 1993-94 Page 73 SURVEYORS BOARD OF VICTORIA

BALANCE SHEET AS AT 30 JUNE 1994.

Notes 1993/94 1992/93 $ $

Accumulated funds 78,291 75,450

CURRENT ASSET

Cash at Bank (11) 1,994 9,924 Inventories (3) 41,200 44,228 Sundry Debtors 0 241 Accrued Interest 113 99 Investments (8) 41,227 23,720 0

TOTAL CURRENT ASSETS 84,534 78,212

Less: CURRENT LIABILITIES

Sundry Creditors 6,243 2,762

TOTAL CURRENT LIABILITIES 6,243 2,762

NET ASSETS 78,291 75,450

The accompanying notes form part of these accounts.

Department of Finance Annual Report 1993-94 Page 74 SURVEYORS BOARD OF VICTORIA

INCOME AND EXPENDITURE STATEMENT FOR THE YEAR ENDED 30 JUNE 1994.

Notes 1993/94 1992/93 $ $

INCOME Resources Received Free of Charge (5.1) 28,036 34,899 Government Grant - General 10,000 10,000 Government Grant - Legal fees 15,000 0 Fees (2) 3,559 3,058 Sales of Handbooks/Binders (4) 8,254 17,090 Interest Revenue 1,134 921 Other income (7) 285 921 Reciprocating Boards revenue (13) 0 17,415

Total Income 66,268 84,304

EXPENDITURE Cost of Handbooks/Binders (4) 2,826 7,338 Administration Costs Department of Finance (5.1) 28,036 34,899 Board Expenses (5-2) 6,602 1,599 Audit Fees 2,190 2,550 Board Members' Fees 6,600 3,960 Examiners' Fees 1,360 1,060 Complimentary Handbook issues (6) 203 49 Legal Fees (9) 8,255 0 Consultancy fees (10) 7,355 7,964 Reciprocating Boards expense (13) 0 8,006

Total Expenditure 63,427 67,425

SURPLUS (LOSS) FOR THE YEAR 2,841 16,879

ACCUMULATED FUNDS - OPENING BALANCE 75,450 58,571

ACCUMULATED FUNDS - CLOSING BALANCE 78,291 75,450

The accompanying notes form part of these accounts.

Department of Finance Annual Report 1993-94 Page 75 SURVEYORS BOARD OF VICTORIA

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 JUNE 1994

Notes 1993/94 1992/93

CASH FLOWS FROM GOVERNMENT

Receipts from appropriation / grants recurrent 25,000 10,000

Total Cash Inflow from Government 25,000 10,000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts from customers & boards 40,368 38,372

Interest received 1,120 935

Expenditure in the provision of goods and services 56,911 36,485

Net cash provided by (used in) operating activities (12) (15,423) 2,822

NET INCREASE IN CASH HELD 9,577 12,822

Cash at the beginning of the reporting period (11) 33,644 20,822

Cash at the end of the reporting period (11) 43,221 33,644

The accompanying notes form part of these financial statements

Department of Finance Annual Report 1993-94 Page 76 NOTES TO AND FORMING PART OF THE ACCOUNTS OF THE SURVEYORS BOARD FOR THE YEAR ENDED 30 JUNE 1994.

1. SUMMARY OF ACCOUNTING POLICIES

(a) The accompanying financial statements have been prepared in accordance with conventional historical cost principles and have not been adjusted to take account of changes in the general purchasing power of the dollar. The general system of accounting underlying the financial statements encompasses the accrual basis and the going concern basis.

(b) Where, in the current financial year, the presentation or classification of an item has been changed, the corresponding item for the preceeding financial year has been presented or classified in the same manner.

(c) The financial statements of the Board have been prepared in accordance with Annual Reports (Contributed Income Sector) Regulations 1988.

2. FEES

1993/94 1992/93 $ $

Examination of Projects 1,189 1,160 Registrations 858 649 Certificates of Registration 416 315 Endorsements 352 288 Certificates of Competency 220 187 Training Agreements 100 78 Letters of Accreditation 416 356 Registration regulations 8 25

Total 3,559 3,058

Department of Finance Annual Report 1993-94 Page 77 NOTES TO AND FORMING PART OF THE ACCOUNTS OF THE SURVEYORS BOARD FOR THE YEAR ENDED 30 JUNE 1994.

3. INVENTORIES

1993/94 1992/93 $ $

Handbook Part 1 1,610 2,318 Handbook Part 2 3,713 4,107 Handbook Part 3 27,675 28,726 Binders 4,815 5,111 Updates Part 1 1,782 2,255 Updates Part 2 1,605 1,711

Total 41,200 44,228

4. GROSS PROFIT FROM HANDBOOK/BINDER SALES

1993/94 1992/93 $ $

Handbook and Binder sales 8,246 17,065 Regulation sales 8 25

8,254 17,090

Less Cost of Sales 2,826 7,338

Gross Profit 5,428 9,752

Department of Finance Annual Report 1993-94 Page 78 NOTES TO AND FORMING PART OF THE ACCOUNTS OF THE SURVEYORS BOARD FOR THE YEAR ENDED 30 JUNE 1994.

5.1 ADMINISTRATION COSTS

Board Expenses consist of: The Department of Finance (Survey and Mapping Victoria) has provided services free of charge as follows:

1993/94 1992/93 $ $

Secretarial Services 18,873 27,063 Board 6,482 6,482 Other 2,681 1,354

Total 28,036 34,899

An equivalent amount has been bought to account as an operating grant

5.2 BOARD EXPENSES

1993/94 1992/93 $ $

Printing 0 393 Catering 58 54 Postage 132 229 Advertising 132 87 F.I.D, Bank charges 12 14 Office supplies 570 96 Transcript costs 2,461 606 Traverse subscription 60 60 Other enquiry expenses 72 0 Sponsorship 3,075 0 Other 30 60

Total 6,602 1,599

Department of Finance Annual Report 1993-94 Page 79 NOTES TO AND FORMING PART OF THE ACCOUNTS OF THE SURVEYORS BOARD FOR THE YEAR ENDED 30 JUNE 1994.

6. COMPLIMENTARY HANDBOOK ISSUES

During 1993/94 the Surveyors Board issued complimentary copies of handbooks and binders to various individuals and organisations. These issues are documented in the Board's Minutes.

Listed below are the costs of the complimentary issues:

1993/94 1992/93 $ $

Handbook Part 1 4 11 Handbook Part 2 48 0 Handbook Part 3 26 0 Binders 116 0 Updates Part 1 9 15 Updates Part 2 0 23

Total 203 49

7. OTHER INCOME

1993/94 1992/93 $ $

- Recoup of postage expenses 280 813 - Stock gain 0 98 - Miscellaneous income 5 10

285 921

Department of Finance Annual Report 1993-94 Page 80 NOTES TO AND FORMING PART OF THE ACCOUNTS OF THE SURVEYORS BOARD FOR THE YEAR ENDED 30 JUNE 1994.

1993/94 1992/93 8. INVESTMENTS $ $ Payment to:

General Account $32,652 23,720 Legal Fees Account $8,575 0

41,227 23,720

1993/94 1992/93 9. LEGAL FEES $ $ Payment to:

Victorian Government Solicitor $8,255 0

During the 1993-94 financial year, the Victorian Government Solicitor was engaged on four separate occasions to prepare legal opinions and initiate subsequent proceedings against Licenced Surveyors for breaches of the Surveyors Act 1978.

10. CONSULTANCY FEES 1993/94 1992/93 $ $ Payrhent to:

Mr J. D.Lines $7,355 0

The Surveyors Board renewed the appointment of Mr J. D. Lines to produce the Surveyors Board handbook updates part 3. The appointment is to be reviewed every three months.

Department of Finance Annual Report 1993-94 Page 81 NOTES TO AND FORMING PART OF THE ACCOUNTS OF THE SURVEYORS BOARD FOR THE YEAR ENDED 30 JUNE 1994.

11. RECONCILIATION OF CASH

For the purposes of the statement of cash flows, the entity considers cash to include cash on hand and in banks and instruments in money market instruments. Cash at the end of the reporting period as shown in the statement of cash flows is reconciled in the related items in the statement of financial position as follows.

1993/94 1992/93 $ $

Cash 1,994 9,924 Deposits at call 41,227 23,720

43,221 33,644

12. RECONCILIATION OF NET CASH USED IN OPERATING ACTIVITIES TO OPERATING RESULT

1993/94 1992/93 $ $

Operating result 2,841 16,879 Decrease (Increase) in Inventory 3,029 (2,864) Decrease (Increase) in Sundry Debtors 241 159 Increase (Decrease) in Sundry Creditors 3,480 (1,366) Decrease (Increase) in Accrued interest (14) 14 Government revenues (25,000) (10,000)

Net cash used in operating activities (15,423) 2,822

Department of Finance Annual Report 1993-94 Page 82 NOTES TO AND FORMING PART OF THE ACCOUNTS OF THE SURVEYORS BOARD FOR THE YEAR ENDED 30 JUNE 1994.

13. RECIPROCATING BOARDS

The Surveyors Board of Victoria was not responsible for the administration of the Recess Commitee, this includes the Reciprocating Board during the 1993-94 financial year.

14. TAX STATUS

The activities of the entity are exempt from taxation.

Department of Finance Annual Report 1993-94 Page 83 SURVEYORS BOARD OF VICTORIA

In my opinion the accompanying financial statements comprising the Balance Sheet, Income & Expenditure Statement, Statement of Cash Flows and Notes to the accounts for the year ended 30 June 1994 have been prepared in accordance with section 11 of the Annual Reporting Act 1993 and the Annual Reporting (Contributed Income Sector) Regulations 1988.

It is also my opinion that the financial statements present fairly the financial transactions during the year and the financial position of the Board for the year ended 30 June 1994.

At the date of this statement, I am not aware of any circumstances that would render any particulars included in these financial statements to be misleading or inaccurate.

PATRICK FITZSIMMONS _ Finance Manager Survey and Mapping Victoria

This day 3 - - 9 ¥

Department of Finance Annual Report 1993-94 Page 84 SURVEYORS BOARD OF VICTORIA

In the opinion of the members of the Surveyors Board of Victoria the accompanying financial statements comprising the Balance Sheet, Income & Expenditure Statement, Statement of Cash Flows and Notes to the accounts for the year ended 30 June 1994 present fairly the financial transactions during the year and the financial position of the Board for the year ended.

At the date of this statement, we are not aware of any circumstances that would render any particulars included in these financial statements to be misleading or inaccurate.

DOROTHY F. PRESCOTT Member of Surveyors Board

This day g

RUSSELL HELLIER Member of Surveyors Board

Department of Finance Annual Report ¡993-94 Page 85 AUDIT Auditing in the Public Interest

AUDITOR-GENERAL'S REPORT

Audit Scope The accompanying financial statements of Surveyors Board of Victoria for the year ended 30 June 1994 comprising balance sheet, income and expenditure statement, statement of cash flows and notes to the financial statements, have been audited. The members of the Surveyors Board of Victoria are responsible for the preparation and presentation of the financial statements and the information they contain. An independent audit of the financial statements has been carried out in order to express an opinion on them as required by the Surveyors Act 1978.

The audit has been conducted in accordance with Australian Auditing Standards to provide reasonable assurance as to whether the financial statements are free of material misstatement. The audit procedures included an examination, on a test basis, of evidence supporting the amounts and other disclosures in the financial statements, and the evaluation of accounting policies and significant accounting estimates. These procedures have been undertaken to form an opinion as to whether, in all material respects, the financial statements are presented fairly in accordance with Australian Accounting Standards, so as to present a view which is consistent with my understanding of the financial position of the Surveyors Board of Victoria and the results of its operations and its cash flows.

The audit opinion expressed on the financial statements has been formed on the above basis.

Audit Opinion In my opinion, the financial statements present fairly the financial position of the Surveyors Board of Victoria as at 30 June 1994 and the results of its operations and its cash flows for the year ended on that date in accordance with Australian Accounting Standards.

\ /

MELBOURNE ^ C A. BARAGWANATH 9/9 /1994 A uditor-General

VICTORIAN AUDITOR-GENERAL'S OFFICE

Level 14, 222 Exhibition St, Melbourne Vic. 3000 Telephone: 651 601 2 Fax: 651 6050 (l!)41Fl) ACTING SECRETARY TO THE Asset Management Division DEPARTMENT Director Acting Secretary Peter Parker Frank King Location Location 4th Floor 9th Floor 34 Spring Street 35 Spring Street Melbourne 3000 Melbourne 3000 Tel: (03)651 3430 Tel: (03) 651 3519 Fax: (03) 651 3634 Fax: (03)651 4010 Government Accommodation Division

EXECUTIVE CO-ORDINATION AND Director REVIEW John Rickard

Director Location Kate Molloy 3rd Floor 35 Spring Street Location Melbourne 3000 9th Floor 35 Spring Street Accommodation Services Melbourne 3000 Tel: (03) 651 3555 Fax: (03)651 3528 Tel: (03)651 3165 Property Services Fax: (03)651 4010 Tel: (03) 651 3555 Fax: (03)651 3528 Architectural Services ASSET MANAGEMENT AND Tel: (03)651 3555 ACCOMMODATION GROUP COMPTROLLER-GENERAL'S DIVISION Bryan Willliams General Manager Comptroller-General Asset Management & Accommodation Ron Paice

Location Location 4th Floor 5th Floor 35 Spring Street 35 Spring Street Melbourne 3000 Melbourne 3000

Tel: (03)651 3027 Tel: (03)651 3592 Fax: (03)651 3634 Fax: (03)651 3635

Department of Finance Annual Report 1993-94 Page 87 Financial Controller CORPORATE SERVICES Joe Norman Human Resources Branch Location 5 th Floor Director 35 Spring Street Leigh Harder Melbourne 3000 Location Tel: (03)651 4964 5th Floor Fax: (03)651 3635 49 Spring Street Accounting Policy, Systems and Development Melbourne 3000

Director Tel: (03)651 3097 Phyllis Kailis Fax: (03)651 3184

Location Financial Management Branch 5th Floor 35 Spring Street Director Melbourne 3000 Janet Kemp

Tel: (03)651 3575 Location Fax: (03) 650 6506 8th Floor 35 Spring Street Asset Recording and Reporting Melbourne 3000

Program Co-ordinator Tel: (03)651 3135 John Fisher Fax: (03) 654 8528

Location INFORMATION TECHNOLOGY AND 5th Floor COMMUNICATIONS 35 Spring Street Melbourne 3000 Ian Webb General Manager Tel: (03)651 3720 Information Technology and Communications Fax: (03)651 3635 Location Superannuation & Insurance Liability 8th Floor Management 35 Spring Street Melbourne 3000 Director Ralph A Booth Tel: (03)651 3513 Fax: (03) 654 8528 Location 5th Floor Information Technology Policy 35 Spring Street Melbourne 3000 Director Randall Straw Tel: (03)651 3793 Fax: (03)651 3635 Location 8th Floor 35 Spring Street Melbourne 3000

Tel: (03)651 3139 Fax: (03) 654 8528

Department of Finance Annual Report 1993-94 Page 88 Information Systems Branch VicComputing

Director Manager Neil Wyatt John Schultz

Location Location 2nd Floor 3 Macarthur Street 5 Spring Street Melbourne 3002 Melbourne 3000 Tel: (03)651 5843 Tel: (03)651 3537 Fax: (03) 650 5420 Fax : (03) 654 8528 Victorian Government Telecommunications Geographic Data Co-ordination, Office of Group

Director Director Michael Smith Neil Wyatt

Location: Location 3rd Floor 2nd Floor 49 Spring Street 35 Spring Street Melbourne 3000 Melbourne 3000

Tel: (03)651 4987 Tel: (03) 651 3537 Fax: (03)651 4988 Fax : (03) 654 8528

Information Victoria Commercial Services Group

Manager Director Joanne Duffy Ivan R. Powell

Location Location: 318 Little Bourke Street 7th Floor Melbourne 3000 ' 49 Spring Street Melbourne 3000 Tel: (03)651 4100 or 008 136762 Tel: (03) 651 3550 Fax: (03)651 3077 Fax: (03)651 4111 Electronic Trading Project

Statewide Mobile Radio Manager Simon Doyle Director Neil Wyatt Location 7th Floor Location 49 Spring Street 2nd Floor Melbourne 3000 35 Spring Street Melbourne 3000 Tel: (03)651 3583 Fax: (03)651 3077 Tel: (03)651 13537 Fax: (03) 628 7000

Department of Finance Annual Report 1993-94 Page 89 Parking Services State Tender Board

Manager Manager John Boothroyd Norm Jordan (Secretary) Location: Ground Floor Location 2 Treasury Place 7th Floor East Melbourne Vic 3002 49 Spring Street Melbourne 3000 Tel: (03) 651 5934 Fax: (03) 651 5837 Tel: (03)651 3008 Fax: (03)651 3077. Printing & Publishing Services, Victoria (PPSV) OUTSOURCING EVALUATION AND CONTRACT MANAGEMENT UNIT (Comprising The Law Printer And Fast Copy Trading Business And Victoria Press and Law Press Publishing Imprints) Director/FAS: R. Bruce Williamson Manager General Manager

Vic North (Government Printer) Central location: 2nd Floor Location 35 Spring Street 28 Queensbridge Street Melbourne 3000 South Melbourne 3205 Tel: (03)651 3849 Tel: (03) 242 4660 Fax: (03)651 3875 Fax. (03) 242 4690

State Supply REGULATOR-GENERAL, OFFICE OF THE

Manager Regulator-General Robin Davey Andy Edwards (Acting) Acting Director Location Ian Wilson Administration 1st Floor 49 Spring Street Location Melbourne 3000 1st Floor 35 Spring Street Melbourne 3000 Tel: (03)651 33590 Fax: (03)651 3888 Tel: (03)651 0222 Fax: (03)651 3688 Operations Lot 6. Ajax Road Altona 3018

Tel: (03) 315 9455 Fax: (03) 315 9475

Departinent of Finance Annual Report 1993-94 Page 90 SUPERANNUATION AND INSURANCE VALUER-GENERAL, OFFICE OF THE POLICY BRANCH Valuer-General Executive Director Alan D'Arcy Mr Allan Griffin General Manager Location Peter Ralton 2nd Floor 35 Spring Street Location Melbourne 3000 7th Floor 235 Queen Street Tel: (03)651 4949 Melbourne 3000

SURVEY AND MAPPING Tel: (03)603 8100 Fax: (03) 603 8203 Surveyor General and Director of Mapping VEHICLE MANAGEMENT DIVISION John Parker First Assistant Secretary Location Kevin McElwain 2nd Floor 2 Treasury Place Location Melbourne 3002 3rd Floor 35 Spring Street Tel: (03)651 5111 Melbourne 3000 Fax: (03) 651 2353 Tel: (03) 651 3120 Services Network Fax: (03)651 3628

Director John Parker

Location c/- Survey Mapping'

Tel: (03)651 1233 -651 1269 Fax: (03)651 2353

State Data Centre

Director Lester Welton

Location Level 3, Central Square Armstrong Street South Ballarat 3350

Tel: (053) 336 242 Fax: (053) 336 224

Department of Finance Annual Report 1993-94 Page 91 As at the 30 June 1994, the Minister for Finance was responsible for the administration of part, or all of the following acts of Parliament.

ANNUAL REPORTING ACT 1983 (No. 9941)

Section 14 is administered jointly with the Treasurer.

AUDIT ACT 1994

Part 3, 4 and 5 (the remaining provisions are administered by the Premier)

CADET SURVEYORS ACT 1964 (No. 7221)

Jointly administered with the Minister for Natural Resources.

CASINO CONTROL ACT 1991

Section 128K(2) (the remaining provisions are administered by the Minister for Gaming and the Minister for Major Projects)

COAL MINES (PENSIONS) ACT 1958

Part III (The Act is otherwise administered by the Minister for Energy and Minerals)

CUL-DE-SAC APPLICATIONS ACT 1965

Only where it relates to land information services in Victoria. The Act is otherw ise administered by the Attorney-General.

EMERGENCY SERVICES SUPERANNUATION ACT 1986

FINANCIAL MANAGEMENT ACT 1994

Sections 5-8. 11, 13-16, 18-22, 23(1), 24-27, 35-39, 42 45 47-56, 58, 59, 62, 63.

GIRL GUIDES ASSOCIATION ACT 1952 (No. 5654)

GOVERNMENT EMPLOYEE HOUSING A UTHORITY ACT 1981

HOSPITAL SUPERANNUATION ACT 1988

INSTRUMENTS ACT 1958 (only where it relates to land information services in Victoria. The Act is otherwise administered by the Attorney-General. )

LAND ACT 1958

Insofar as it relates to the exercise of powers relating to leases and licenses under subdivisions 1 and 2 of Division 9 of Part 1 in respect of land in the Melbourne Casino area within the meaning of Part 9A of the Casino Control Act 1991;

Department of Finance Annual Report 1993-94 Page 92 Insofar as it relates to the exercise of powers relating to leases and licences under subdivisions 1 and 2 of Division 9 of Part 1 in respect of Crown Land coloured brown on Plans numbered LEGL./93-211, LEGL./93-212, LEGL./93-213, LEGL./93-214, LEGL./93-215 lodged in the Central Plan Office; Division 6 of Part I and;

Sections 201. 201A and 339 (jointly administered with the Minister for Conservation and Environment).

Subdivision 3 of Division 9 of Part I; section 209; and the remainder of the Act where it relates to the sale and alienation of Crown Lands as set out in Administrative Arrangements Order No.58. (The remaining provisions are administered by the Minister for Conservation and Environment and the Attorney- General).

LOCAL A UTHORITIES SUPERANNUA TION1988

MARINE ACT 1988

Division 2 of Part II (The remaining provisions are administered by the Minster for Roads and Ports)

MELBOURNE AND METROPOLITAN BOARD OF WORKS ACT 1958

Section 42A (insofar as it relates to park and waterway management, the Act is administered by the Minister for Conservation and Environment; the Act is otherwise administered by the Minister for Natural Resources).

OFFICE OF THE REGULATOR-GENERAL ACT 1994

PARLIAMENTARY CONTRIBUTORY SUPER.4NNUATION ACT 1962

PARLIAMENTARY SALARIES AND SUPERANNUATION ACT 1968

Part II (The remaining provisions are administered by the Premier)

PETROLEUM PRODUCTS SUBSIDY ACT 1965 (No. 7293)

The Petroleum Products Subsidy Act allows for the establishment of subsidises for the distribution of certain petroleum products in certain country areas.

PORT OF GEELONG A UTHORJTY ACT 1958

Section 13 (The remaining provisions of the Act are administered by the Minister for Roads and Ports)

PORT OF MELBOURNE A UTHORJTY ACT 1958

Section 36 (The remaining provisions of the Act are administered by the Minister for Roads and Ports)

PROPERTY LAW ACT 1958

Only where it relates to land information services in Victoria. The Act is otherwise administered by the Attorney-General.

PUBLIC ACCOUNT ACT 1958

Sections 8, 10, 12, 15, 18, 20, 21, 21 A, 22; (The remaining provisions are administered by the Treasurer).

Department of Finance Annual Report 1993-94 Page 93 PUBLIC LAND AND WORKS ACT 1964 (No. 7228)

• Sections 8(2) and (3), 8A( 1) and (2);

• Sections 8(1), (1A). (IB) and (1C) where they relate to:

matters which were the responsibility of the Property and Services Division of the Public Works Department immediately prior to 3 April 1985;

requisitions or tenders for furniture (other than built in furniture);

the fitting out of Government owned or leased office buildings for general purpose office accommodation and related specialised facilities, where the provision of the specialised facilities is an adjunct to the office accommodation (but excluding the fit out of trust funded projects and the restoration of historic buildings); or

operational maintenance of air conditioning systems in the Melbourne Metropolitan Area.

(The remaining provisions are administered by the Minister for Planning and Housing).

PUBLIC SECTOR SUPERANNUATION (ADMINISTRATION) ACT 1993

RETURNED SERVICEMEN'S BADGES ACT 1956

SCOUT ASSOCIA TION ACT 1932

STATE CASUAL EMPLOYEES SUPERANNUATION ACT 1989

STATE EMPLOYEES RETIREMENT BENEFITS ACT 1979

STA TE SUPERANNUATION ACT 1988

SUPERANNUATION (COMPLIANCE) ACT 1993

SUPERANNUATION (PORTABILITY) ACT 1989

SUPERANNUATION (PUBLIC SECTOR) ACT 1992 (No. 87/1992)

Excluding Part 2 (This Act is administered by the Premier)

SURVEY CO-ORDINATION ACT 1958

SURVEYORS ACT 1978

TRANSFER OF LAND ACT 1958

Only where it relates to land information services in Victoria. The Act is otherwise administered by the Attorney-General.

TRANSPORT SUPERANNUATION ACT 1988

UNCLAIMED MONEYS ACT 1962

Department of Finance Annual Report 1993-94 Page 94 VALUATION OF LAND ACT 1960 (No. 6653)

Excluding Division 1, 2. 3 and 4 of Part III where they relate to the determination of appeals by a Land Valuation Board of Review and Part IV insofar as it relates to the administration of the above provisions (these provisions are administered by the Attorney-General).

Department of Finance Annual Report 1993-94 Page 95 ftflilìE-N'I'Il^ líETfraiI^IKÍRiYf^

New or Amending Acts:

Land (Further Amendment) Act 1993

Public Sector Superannuation (Administration) Act 1993

Unclaimed Moneys (Amendment) Act 1993

Office of the Regulator-General Act 1994

Superannuation Acts (Amendment) Act 1994

New, Amending or Revoking Regulations:

Audit (Supply Management) (Amendment) Regulations 1993 (No. 132/1993)

Audit (Financial Management and Supply Management) (No. 140/1993)

Audit (Supply Management) (Further Amendment) Regulations 1993 (No. 216/1993)

State Superannuation (Greater Lump Sums) (Amendment) Regulations 1993 (No. 221/1993)

Valuer's Qualification Board Rules 1993 (No. 224/1993)

Financial Management (Losses and Investigations) Regulations 1994 (No. 67/1994)

Supply Management Regulations 1994 (No. 68/1994)

Financial Management Regulations 1994 (No. 69/1994)

Annual Reporting (Amendment) Regulations 1994 (No. 71/1994)

Valuers' Qualification Board (Fee) Regulation 1994 (No. 77/1994)

Department of Finance Annual Report 1993-94 Page 96 JE ECiffii^l^WilMIiBRilïSili

All relevant officers and appointees have completed declarations of pecuniary interest for 1993/1994

Department of Finance Annual Report 1993-94 Page 9 7 MBRE'NDl'X

Manager

Rick Farlow

Requests Received

New requests for access to documents 22 Requests for correction/amendment of personal records NIL

Requests from previous year finalised in 1993-94 18 Total 40

Outcome Of Requests

Granted in full 13 Granted in part 12 Denied 6 Transferred in full 4 Withdrawn 2 Pending at 30 June 1994 NIL No document in existence 3 Total 40

Access fees collected $606.20

Review Process InternaI Reviews Sought 7 Granted in full NIL Granted in part 2 Denied 4 Withdrawn NIL Not completed at 30 June 1994 1 Administrative Appeals Tribunal Reviews Sought NIL Decided at preliminary conference NIL Withdrawn prior to hearing NIL Settled between parties NIL Awaiting hearing at 30 June 1994 NIL

Department of Finance Annual Report ¡993-94 ' Page 98 Reasons for refusal in Full or in Part (more than one provision can be cited in each refusal)

General Exceptions Reasons No Of Times Cited

Section 18(2)(b)(ii) Subject matter of the 1 document more closely related to another agency.

Section 25A Request would substantially 2 and unreasonably divert the resources of the agency.

General Exemption Reasons No Of Times Cited

Section 27(1 )(e) Document cannot be located or 12 does not exist

Section 28(l)(a) An official record of any 1 deliberation or decision of the Cabinet.

Section 28(1 )(b) Document has been prepared 2 for submission to Cabinet by the Minister.

Section 30(1) Document would divulge 7 evaluative material prepared in the deliberative process.

Section 32(1) Legal Professional privilege 2

Section 33(1) Document would involve the 1 unreasonable disclosure of the personal affairs of a person.

Section 34(1 )(a) Document contains 5 information of a business, commercial or financial nature acquired from a business undertaking.

Section 34(l)(b) Document contains 1 information acquired from a business, commercial or financial undertaking, the disclosure of which would expose that undertaking to disadvantage.

Section 34(4)(a)(ii) Document contains 5 information of a business, commercial or financial nature, the disclosure of which would expose the agency to disadvantages.

Department of Finance Annual Report 1993-94 Page 99 fpT^^Mìi-CT aa? mms3m gBFiuwg jgniMraaas » .m ìkp m ¿Mm obem

Overview

Total Staff 776 Full-time Staff 754 Part-time Staff 22 Full-Time Equivalent Staff 768.6

Breakdown by Gender

Males: Full-time 516 Part-time 5 Total 521

Females: Full-time 238 Part-time 17 Total 255

Breakdown by Division Total Staff

Corporate Resources 65 Comptroller General 37 Asset Management 54 Government Accommodation 112 Survey & Mapping, Victoria 175 Property Enquiry' Service 14 Valuer General 101 Information Technology and Communications 22 Commercial Services Group 177 Vehicle Management 14 Superannuation & Insurance Policy 5

Total Staff 776

Department of Finance Annual Report 1993-94 Page 100 Staff Profile at 30 June 1994

The Department had a total staff of 776 paid staff at 30 June 1994, of which 521 were Male and 255 were Female.

The following graph shows staff numbers on a month by month basis over the 12 months of the 1993/94 Financial Year. It indicates that there has been gradual and consistent downsizing within the Department in line with Government Policy. The Department has utilised Voluntary Departure and Targeted Separation Packages, as well as working closely with the Workforce Management Unit to achieve downsizing of over 350 staff, which represents a drop of over 30% over the report period.

Department of Finance Annual Report 1993-94 Page 101 Table 1: Aggregate Workforce Data as at 30 June 1994 (expressed as full time equivalents)

Employment Male Female Total Variation from Status previous year

Permanent 513.8 237.2 751 -337.96 Temporary 5.8 11.8 17.6 3.70

Table 2 Profile of Executive Officers by Gender as at 30 June 1994

Classification Male Variation Female Variation Total Variation from from from previous previous previous year year year Executive Officers EO-9 EO-8 EO-7 1 1 0 EO-6 0 0 EO-5 2 -1 2 -1 EO-4 5 -3 -1 5 -4 EO-3 6 1 7 0 EO-2 8 1 1 9 1 EO-1 7 3 3 10 3 TOTAL 29 -1 5 0 34 -1

Department of Finance Annual Report 1993-94 Page 102 Monitoring the Application of Merit and Equity for Designated EEO Groups

The Department of Finance through its Human Resources Branch monitors the application of merit and equity for all designated EEO groups. As part of the process to improve career opportunities, the Human Resources Branch places emphasis on improving the skill base of designated EEO groups.

The following is an overview of the Departmental woricforce and its gender mix.

Table 3:Classification/occupation by Gender as at 30 June 1994

Full-time Part- time Classification Male Female Total Variation from Male Female Total Variation from previous year previous year Administration AM-8 22 3 25 5 0 0 AM-7 18 2 20 6 0 1 AM-6 27 6 33 9 0 1 AM-5 28 15 43 6 2 2 0 AM-4 33 18 51 4 0 0 AM-3 24 19 43 22 1 1 2 AM-2 25 44 69 11 1 1 0 AM-1 25 67 92 23 1 10 11 0 Total 202 174 376 86 2 13 15 4

Selected Occupational Categories Architectural 4 4 1 0 0 Comp. Systems 36 7 43 8 2 2 0 Drafting 53 15 68 29 1 1 3 Engineering 3 3 4 0 0 Printing 36 8 44 62 0 1 Professional 2 1 3 0 0 0 Surveying 27 1 28 3 0 0 Technical 29 2 31 13 1 1 1 Valuing 56 5 61 7 1 1 1 Other 36 9 45 72 1 1 2 31 Total 282 48 330 199 3 4 7 37

Staff Development and Training

Department Organised Training

The decision to adopt a Local Area Computer Network across the Department resulted in the Department agreeing to software standards. In this context Microsoft was chosen. This required the Department to provide training in the network system, including word processing, spreadsheets and mail facilities. During the report period there were 468 participants in sponsored training courses; 199 were female and 269 male.

Department of Finance Annual Report 1993-94 Page 103 Approved Study Assistance

The Department approved 53 applications for study assistance during the report period. The majority of these staff for whom assistance was approved are pursuing part-time tertiary courses relevant to their careers within the Department Of Finance.

Table 4: Profile of Grievance Reviews conducted between 1 July 1993 and 30 June 1994

Category Received | Rejected Conciliation Review 1lesult s Male . Female Resolved Referred to Decision Decision Review Confirmed Varied Body Selection and 1 1 1 1 1 Advancement Classification Salary and 1 1 Allowance Leave Work Performance Conditions Discipline 1 1 1 Discrimination/H arassment Other TOTAL 3 1 2 2 1 1

Department of Finance Annual Report 1993-94 Page 104 mix§smmii WB^wtt^^rmi^

As at 30 June 1994 the WorkCover open claims for the Department of Finance were as follows:

Fully Incapacitated 3

111 Health Retirement 3

Partial/Modified duties 0

Medical Expenses only 34

TOTAL 40

Department of Finance Annual Report 1993-94 Page ¡05 iRreflssfts COsoiieflsaKi) SXiBtog <&» iFtecftj (QXTfflk? StoosotaD ¿taroflsosftai] ¡mnre i^mr-raTm

Projects completed during 1993/94

Williamstown Police Station Dandenong Police Station and Court Complex Melton Police Station Craigieburn Police Station Mill Park Police Station Keilor Downs Police Station Moorabbin Police Station Dandenong Community Health Facility Werribee Hospital

Department of Justice

Head Office - Consolidation

A project was commenced to consolidate groups from 200 Queen Street, 167 Queen Street, 471 Little Bourke Street and 20 Albert Road into the one property.

An architectural brief has been completed and a property search undertaken. A decision on the site of consolidation is anticipated early in the 1994-95 year.

Magistrates Court

During the year work continued on the new Melbourne Magistrates Court and Custody Facility, which is due for completion in November 1994. The new facility is being constructed by Baulderstone Hornibrook for the Department of Justice. The Department of Finance's role has been to oversee progress, project variations and budget aspects. This role arose because the contract signed by the previous Government was a leasing arrangement. Following a review of financing costs commissioned by the new Government, the building will now be purchased by Government on practical completion.

Victorian Government Court Reporting Service

Relocated from temporary premises at 255 William Street to leased space at 167 Queen Street with a recurrent saving of $410,000 per annum.

Office of Fair Trading

Relocated from leased premises at Ringwood to existing leased premises at a recurrent saving of $42,000 per annum.

Police

Victoria Police Centre

The World Trade Centre has been identified as the future centre for consolidation of Police Headquarters and the Melbourne based component of the Police Force. The project was varied this financial year to include 4,397m2 in Building A to accommodate the Administrative component. This brought the total area leased to

Department of Finance Annual Report ¡993-94 Page 106 27.477m2 and provided space to accommodate the Police "A" District Headquarters in Buildings C and E, which in turn released the Government-owned property at 380 William Street for sale.

The fitout of Building A is scheduled for completion in November 1994 and the refurbishment and fitout of Buildings C and E is due for completion in April 1995.

Gaming and Vice, General Support Group, Firearms Registry and Community Policing Sen'ices

Relocated from leased premises at 102-104 Jolimont Road to existing leased premises plus a new lease at the Rural Water Commission, Armadale. A one off saving of $300,000 will flow from the relinquished lease.

Department of Arts, Sport and Tourism

Kduseum

An area at 222 Exhibition Street which was vacated by the Department of Justice was backfilled by The Museum of Victoria, Directorate and Administration at an estimated saving of $380,000 per annum.

Department of Finance

Accommodation Review - Bendigo

A project aimed at rationalising Government accommodation in Bendigo was undertaken. As a result, the Minister has approved the sale of the "Information Centre" building. Advice has been given to the Department of Health and Community to assist its office accommodation consolidation in Bendigo.

State Supply and State Tender Board

Relocated from 555 Collins Street to refitted floors at 49 Spring Street to facilitate consolidation of Health and Community Services at 555 Collins Street. Recurrent savings of $321,000 per annum were achieved.

436 Lonsdale Street'

The Government-owned property at 436 Lonsdale Street is to be refurbished following vacation by the State Revenue Office in May 1993. The property is considered a strategic location for Survey and Mapping (from 2 Treasury Place) which works closely with the Titles Office. Other prospective tenants under consideration, include the Department of Justice's Courts Administration.

3-5 Macarthur Street

Sealed membrane and replaced pavers on the podium to rectify water penetration.

Liaison with Parliament to initiate a study of the feasibility of refurbishment of this building ( on vacation by State Chemistry Laboratories in June 1995 ) for use by the Parliament.

49 Spring Street

Waterproofed northern wall to rectify water penetration. Installed security access system.

Ballarat Public Office

Significant maintenance and capital works were commissioned. These works included rectification of emergency lighting systems, provision of new disabled access, resealing of curtain walls to prevent water penetration, waterproofing the podium and construction of a new entrance canopy.

Department of Finance Annual Report 1993-94 Page 107 Geelong Public Office

The second stage of a refurbishment program was completed. This involved upgrading and re-balancing the air-conditioning system and installing a new chiller.

Geelong Regional Commission vacated the 5th floor late in 1993. Department of Business and Employment is currently refitting this area for occupation by its Geelong operations (expected August 1994).

Horsham Public Office

Significant maintenance and capital works were undertaken including roof replacement, replacement of cooling tower and provision of disabled access.

Education

Ringwood

Relinquished expiring leaseholds and relocated into existing leases at a recurrent saving of $294,000 per annum.

Dandenong

Initiated rental review which resulted in a recurrent saving of $210,000 per annum.

Head Office (Rialto)

Negotiated cancellation of theatrette lease with subsequent annual savings of $52,800 per annum.

Adult Migrant Education Services

Undertook property search and leasing projects on a fee for service basis in Springvale, Preston, Mitcham and Footscray.

Department of Health and Community Services

Head Office - 555 Collins Street

Negotiated an early re-lease of these premises which will reduce current rental payments by $11 m. over the next 11 years. This incorporated refurbishment of the premises to contemporary standards and the provision of a new fitout to suit the tenant's operational requirements. In addition, Health and Community Services will be able to consolidate the majority of its CBD based functions in the one property and relinquish space at 115 Victoria Parade. The Department of Energy and Minerals will backfill these premises A rolling fitout program is underway at 555 Collins Street.

Eastern Region

Premises of 5177 m2 were leased in Box Hill and fitted out using the lessor's leasing incentive. Leases at Ringwood, Lilydale and East Hawthorn were able to be relinquished and consolidation of the Eastern Region was completed in April 1994.

Western Region

An area of 1480m2 at Quay West, Footscray was occupied by the Department of Health and Community Services (H&CS) as part of a consolidation strategy for the Western Region. This was achieved without entering into a new lease commitment as the area occupied was vacated by Education and is leased for the long term

Department of Finance Annual Report 1993-94 Page 108 Southern Region

Government approved the purchase of SECV premises at Dandenong to facilitate consolidation of H&CS's operations in this region. The SECV property of 3,583m2, will be refurbished and occupied by H&CS by early 1995 and then sold on a long term lease back arrangement.

Department of Energy and Minerals

Head Office

Agreement was reached with the Department of Energy and Minerals to relocate to an area at 115 Victoria Parade to be vacated by the Department of Health and Community Services. The relocation which is scheduled for October 1994 will enable the relinquishment of the lease at 176 Wellington Parade with subsequent recurrent savings of $1.4m per annum.

Department of Finance Annual Report 1993-94 Page ¡09 National Committees

Inter-Governmental Committee on Surveying and Mapping

The Committee replaces the former National Mapping Council and comprises the State and Territory Surveyors- General or equivalent; Commonwealth Surveyor-General, Navy Hydrographer, Director of Military Survey, and New Zealand Surveyor-General.

The Committee provides leadership, through co-ordination and co-operation in surveying and mapping by:

addressing surveying and mapping issues at a national level; supporting the development and implementation of national standards for surveying and mapping; and providing a national forum for the exchange of information on surveying and mapping.

Areas where the committee is involved are national geodesy, national topographic data base, national spatial cadastral data base, national geographic names and cadastral reform.

Reciprocating Surveyors' Boards of Australia and New Zealand

The Surveyors' Board of Victoria has reciprocal arrangements which allow surveyors to practise in another Australian State or Territory or New Zealand. The Reciprocating Boards meet at four yearly periods with a meeting of the Recess Committee being held in the intervening period.

At the meetings, the Reciprocating Boards adopt resolutions in order to give clear guidelines to each of the Boards so that common aims and standards are maintained. The responsibility for the chairmanship is shared between each of the Boards and is rotated every four years. This responsibility was transferred to Western Australia from Victoria in March 1994.

Chairperson: John Parker (0)3)651 1269) Secretary: Natalie Brotherston (03)651 2844)

State Government Committees:

Survey and Mapping Co-ordination Council

The Council is established at the direction of the Minister for Finance, as an advisory body to assist in the implementation of the Survey Co-ordination Act 1958, and to maximise co-operation and co-ordination in all survey and mapping activities undertaken by Victorian Government agencies.

The Council comprises the Surveyor-General; the Chief Surveyor, Land Titles Office; Survey representatives of the Rural Water Corporation, Melbourne Water, VicRoads, Survey and Mapping Victoria, State Electricity Commission, Institution of Surveyors Victoria, Institute of Cartographers, University of Melbourne or R.M.I.T. and local Government Engineers' Association. Observers from the Association of Consulting Surveyors Victoria and AUSLIG attend.

Committees which support the Council include the Mapping Co-ordination Committee. The functions of this Committee are to facilitate the co-ordination of mapping within the State by eliminating duplication and maximising the use of State mapping resources. The Committee provides a forum to discuss and develop options for the strategic production of mapping within Victoria.

Chairperson: John Parker (03)651 1269) Executive Officer: Bob Cross (03) 651 2844)

Department of Finance Annual Report 1993-94 Page 110 Place Names Committee c/- Survey and Mapping Victoria 2 Treasury Place Melbourne 3002 Tel. 651 2415 Fax. 652 2353

The Place Names Committee was established under Part II of the Survey Co-ordination Act ¡958. The Committee's function is to oversee and co-ordinate the naming of places in Victoria.

Members:

J. R. Parker Surveyor-General (Chairperson) (ex officio)

J. A. Crough Co-ordinator Mapping Projects, Survey and Mapping Victoria (ex officio)

B. Bremner Manager Survey Services Branch, Land Titles Office (ex officio)

Mrs M. Sheehan Nominee of the Secretary of the Department of Planning and Development Appointed under Section 24 (2)(d)

W. L. J. Crofts Nominee of the Municipal Association of Victoria. Appointed under Section 24 (2)(e)

Dr D. S. Garden Nominee of the Royal Historical Society of Victoria. Appointed under Section 24 (2)(f)

Dr E. D. Fesl Nominee of the Minister for Aboriginal Affairs. Appointed under Section 24 (2)(g), resigned 8 June 1993.

Ms. J. Gallagher Nominee of the Minister for Aboriginal Affairs Appointed under Section 24(2) (g). as of 21 August 1993.

Secretary: R. D. McLEOD (651 2415)

Surveyors' Board of Victoria c/o Survey and Mapping Victoria 2 Treasury Place Melbourne 3002 Telephone: (03)651 2855 Fax: (03)651 2353

The Surveyors' Board was established to conduct examinations in surveying, to register surveyors, and to make regulations establishing standards for the conduct or surveys. Since the Board's inception, the evolution in the practice of surveying has been reflected in changes in legislation. The Board is now constituted under the Surveyors' Act 1978.

Members:

J R. Parker Surveyor-General (Chairperson) (ex officio) R. Hellier Appointed from a panel of names submitted by the Institution of Surveyors, Victoria under Section 4(2)(d). Mrs.D.F. Prescott - Appointed under section 4(2) (c) as Minister's nominee. F. J. Leahy Appointed under section 4(2)(e) as a teacher of surveying, until 24 August 1993. Assoc. Prof. T. A. Roberts Appointed under section 4(2)(e) as a teacher of surveying from 25 August 1993. P.F.Davies Appointed from a panel of names submitted by the Institution of Surveyors, Victoria under section 4(2)(d). B. Bremner Surveyor & Chief Draughtsman, (ex officio)

Department of Finance Annual Report 1993-94 Page J11 Secretary: Bob Cross Tel: (03) 651 2844

Assistant Secretary: Natalie Brotherston Tel: (03) 651 2855

Valuers' Qualification Board 235 Queen Street Melbourne 3000 Telephone: (03) 603 8114 Fax: (03)603 8203

The Board was established in 1960 and is responsible for the registration of valuers and regulation of the valuation profession in Victoria.

Members:

J.A. D'Arcy, (Chairperson) (ex officio) - Valuer-General F.J. Sheehan, Real Estate Institute of Victoria M.G. Sully, Australian Institute of Valuers and Land Economists J.A.D. Wallace, Ministerial nominee

Registrar: Rhonda Kirwan. Telephone: (03)603 8114

Municipal Valuation Fees Committee

235 Queen Street, Melbourne 3000 Telephone: (03)603 8114 Fax: (03)603 8203

The Committee was established in 1970 under the Local Government Act to determine fees for municipal rating valuations made by private registered valuers.

The Committee is chaired by the Valuer-General and consists of nominees from the Australian Institute of Valuers and Land Economists and the Municipal Association of Victoria.

Members:

J.A. D'Arcy - Chairperson Roy Burr (MAV) Ann Freeman (AIVLE)

Deputy Members:

Leonie Burke (MAV) (resigned September 1993) Peter Cleary (AIVLE)

Department of Finance Annual Report 1993-94 Page 112 ~ mmo^MSs rw) (PO^MIS nmm amssiEiiowisg lTftnnro Sftnmaa Itasftgrafl «SM

1. NAMES ASSIGNED:

Gazetted on 9/9/93

Jeerringot Wildlife Sanctuary. Cities of South Barwon Russell Clark Reserve, Borough of Port Fairy Holmesglen Reserve, City of Waverley Jack Fletcher Flora Reserve, Shire of Heytesbury Chinatown Plaza, City of Melbourne Fred Gration Reserve, Shire of Bass Congupna [locality], Shire of Shepparton Grahamvale [locality ], Shire of Shepparton Kialla [locality ], Shire of Shepparton Kialla East [locality], Shire of Shepparton Kialla Park [locality ], Shire of Shepparton Kialla West [locality], Shire of Shepparton Lemnos [locality], Shire of Shepparton Orrvale [locality]. Shire of Shepparton Shepparton East [locality], Shire of Shepparton Shepparton North [locality], Shire of Shepparton Shepparton Park [locality], Shire of Shepparton

Gazetted on 7/10/93

Warburton Trail, Shires of Lillydale & Upper Yarra lan Tatterson Leisure Park, City of Springvale Peter Cunningham Reserv e, Shire of Baimsdale C. W. Southon Reserve, Shire of Bairnsdale Bill Caroll Reserv e, Shire of Hastings Woodbine Park, Shire of Mildura

Gazetted on 2/12/93

Berwick [locality], City of Berwick Beaconsfxeld [locality], City of Berwick Doveton [locality ], City of Berwick Endeavour Hills [locality], City of Berwick Eumemmering [locality], City of Berwick Hallam [locality], City of Berwick Harkaway [locality]. City of Berwick Narre Warren South [locality], City of Berwick

Gazetted on 3/3/94

L. L. Stevenson Reserve, City of Springvale Hamilton Reserve, Shire of Pakenham Ted Jeffs Reserve, Shire of Alberton Meadow Heights [locality], City of Broadmeadows Wurundjeri Creek, Shire of Romsey Woiworung Creek, Shire of Romsey Yarrunga Reserve, City of Croydon

Department of Finance Annual Report 1993-94 Page 113 Calder Rise Neighbourhood Park. City of Keilor Orchid Square, City of Keilor Stagecoach Reserve, City of Keilor Overton Lea Park, City of Keilor The Grange Secondary College, Hoppers Crossing

Edenhope College, Edenhope Noble Park Secondary College, Noble Park Old Orchard Primary School, Blackburn North Wurundjeri Creek, Blackburn South Paul Larkings Recreation Reserve, Wangaratta O'Connells Gap, Shire of Tallangatta

Gazetted oil 26/5/94

Newport Park, Newport Healesville Sporting Complex, Healesville Douglas Maggs Reserve, Croydon Avondale Heights [locality]. City of Keilor Brimbank [locality]. City of Keilor Calder Park [locality], City of Keilor Essendon West [locality], City of Keilor Keilor [locality]. City of Keilor Keilor Downs [locality], City of Keilor Keilor East [locality], City of Keilor Keilor Lodge [locality]. City of Keilor Keilor North [locality]. City of Keilor Keilor Park [locality]. City of Keilor Kings Park [locality]. City of Keilor Melbourne Airport [locality], City of Keilor Niddrie [locality], City of Keilor St. Albans [locality]. City of Keilor Taylors Lakes [locality], City of Keilor Tullamarine [locality]. City of Keilor

Gazetted on 30/6/94

Airport West (locality) City of Keilor

Department of Finance Annual Report 1993-94 Page 114 2. NAMES ALTERED:

New Name Previous Name

Gazetted on 9/9/93 Prince of Wales Recreation Reserve (Shire of Ballarat) Prince of Wales Park Tikalara Park (City of Doncaster & Templestowe) Paddle Reserve

Gazetted on 3/3/94

Mulgrave [locality], (that portion within the City of Waverley Dandenong North bounded by Police Road, Dandenong Creek, and east of the proposed Scoresby Freeway]

Pioneer Park Recreation Reserve Bright Recreation Reserve Daylesford Secondary College Daylesford High School Horsham Secondary College Horsham Technical School North Geelong Secondary College Geelong North High School Lilydale High School Lilydale Secondary College Kings Park Secondary College Kings Park Sec. College -Kambalda Junior Campus -Delahey senior Campus Nunawading Youth Education Centre Winlaton Youth Training Education Centre Ballaarat Special Development School Austin McCallum S. D. S. Thomas Chirnside Primary School Werribee Meadows Prim School

3. NAMES ASSIGNED UNDER SECTION 29 OF THE ACT:

Gazetted on 3/3/94 .

New Name: PORT PHILLIP Variant Name: Port Phillip Bay To reflect the historically correct form for the area of water.

* Former Name: Port Phillip Bay Variant Name: Port Phillip The Place Names Committee in adopting this name change acknowledges that either name can be applied to this feature at the discretion of the user.

Department of Finance Annual Report 1993-94 Page 115 Kg>AWHSË4,\TSl\irSJiT|S]

Office of the Regulator-GeneraJ

Mr Robin Davey, Regulator-General, together with the Minister for Finance and the Acting Director of the Office of the Regulator-General, Mr Ian Wilson, undertook one overseas visit to the United Kingdom to participate in studies and undertake discussions on the United Kingdom experience in the regulation of State Owned Enterprises.

Office of the Valuer-General

Mr J A D'Arcy. Valuer-General, presented a paper at the triennial Conference of Heads of Commonwealth Valuation Departments in Singapore from 6-10 September 1993.

Department of Finance Annual Report 1993-94 Page 116 ii^SSSKGSS OS iMKTCMfflmn^j^ mmMMMiS&

Government and Departmental publications are available from Information Victoria Centre, located at 318 Little Bourke Street. Melbourne. Telephone (03) 651 4100.

Office of the Valuer-General

PC-PRISM (sales storage/retrieval software package). Price on application to the Office of the Valuer- General. Telephone: (03) 603 8100.

Property Sales Statistics Victoria 1993 $25.00 plus postage. Available from the Office of the Valuer-General. Telephone: (03) 603 8100. For copies of Property Sales Statistics from previous years, telephone the Office on (03) 603 8100.

General Property Statistics. Further details contact Brian Wollaston, Office of the Valuer-General. Telephone: (03) 603 8197.

Information Victoria

Victorian Government Directory

Printing & Publishing Services, Victoria (PPSV)

PPSV publishes approximately 8,000 publications including official legislation. Awards, Codes of Practices, books on Victorians and about Victoria etc.

For a complete listing contact the Law Printer, Manager, Publication Sales on (03) 242 4607.

State Supply

Product catalogue, pricelist and product updates available from State Supply on (03) 651 3590.

Electronic Trading Project

User manual - State Supply electronic catalogue and ordering system.

Department of Finance Annual Report 1993-94 Page 1.1' ~~ . ¿^MfiSSfiWfc US

Period of Tenders Consultant Contract engagement # Received

Consultel To review feasibility' of shared support facilities for the Emergency Service Agencies $68.690 July 93 to Sept.93 1 15

Vistel Telecommunications Network Planning $54,600 Aug.93 to Feb.94 2 1

SMS Consulting Group P/L Review of information technology $40.000 Aug.93 to Oct.93 1 6

Price Waterhouse Urwick Benchmarking Study $16,000 Sept.93 to June 94 2 1

Coopers and Lybrand Accrual Accounting Project (development of manual and training) $89,500 Sept.93 to May 94 3 8

» Price Waterhouse Urwick ) Freehill Hollingdale and Page ) Towers Perrin ) Superannuation Review Project $570,000 Sept.93 to Jan.94 2 6 W.M.Mercer ) Financial Synergy ) R.S.Mitchell & Co. )

Price Waterhouse Urwick ) Superannuation Working Group William M. Mercer ) - Technical Support $260,000 July 93 to Dec.93 1 4 Towers Perrin ) Superannuation and Insurance Policy Freehill Hollingdale and Page )

University of Melbourne Development of specification for a digital road centreline map base of Victoria $10,000 Oct.93 to Dec.93 2 1

Cresap Langton Organisational review of Asset Management and Accommodation Group $48,000 Oct.93 to Nov.93 1 6

Andersen Consulting Review into Government purchasing arrangements $63,000 Oct.93 to Jan.94 3 15

Success Intraining P/L Computer Network Training Courses $38,000 Nov.93 to June 94 1 3

Technisearch Ltd. Computer training course - Excel $16,800 Nov.93 to Jan.94 1 3

TASA International Search for position of Comptroller General for the Dept. of Finance $29,000 Oct.93 to Feb.94 1 3

Ferner Hodgson Corporate Sale of VicComputing - Stage 1 Evaluation of Advisory Tenders $25,000 Oct.93 to Nov.93 1 6

Ferner Hodgson Corporate Sale of VicComputing - Stage 2 Completion Advisory of sale $291,000 Dec.93 to July 94 2 1

Department of Finance Annual Report 1993-94 Page 118 Period of Tenders Consultant Contract engagement # Received

Sedgwick Ltd. Review of government insurance program $64,000 Jan.94 to May 94 3 9

Human Resources Systems H/R Insight /Payroll Programming $41,040 Aug. 93 to Apr.94 2 I Consulting

LincForce Line Programming $45,000 Oct.93 to March 94 1 1

Deloitte Touche Tohmatsu Information Technology Services Outsourcing Project of the Public Transport Corporation and the Roads Corporation. $201,000 Dec.93 to June 94 1 5

Deloitte Touche Tohmatsu Organisational Review of Survey and $48,500 Sept.93 to Nov.93 3 10 Mapping

SMS Consulting Group Conduct Divisional IT. strategies $45,000 Apr. 94 to June 94 3 25

Blake Dawson Waldron Legal Services relating to the drafting of the Office of Regulator General's Bill $22,000 Jan. 94 to Feb.94 1 4

KPMG Management Consulting To conduct review into the Office of the Valuer General $40,000 June 94 to Aug.94 3 7

Sue Parburv & Associates To conduct performance appraisal scheme for the Comptroller General's Division $20,000 April 94 to June 94 2 1

Marx Consulting To conduct strategic planning and review for the Comptroller General's Division $15,000 Apr. 94 to June 95 2 1

C.S.I.R.O. To conduct investigation of G.I. S. Architecture for distributed network for the Office of Geographic Data Co-ordination $20,000 Jan.94 to Feb.94 2 1

Price Waterhouse Urwick To develop and implement an Executive Management Consultants P/L Management Information System $39,500 June 94 to Sept.94 1 3

Victorian & Local Government Disposal of 8000 inactive files in accordance Records Management Consultants with Public Records Standards and to develop P/L disposal project briefs for other files $15,450 May 94 to May 95 1 4

DMR Group Australia P/L FMS - Supply Systems Project $49,800 June 94 to Aug.94 2 1

Other Consultancies (individual consultancies under $10.000) $36,610

TOTAL $2,322,490

Note: All consultancies above have been funded by Recurrent appropriations. # = Method of Selection: 1 - Selective Tender 2 - Direct Invitation 3 - Public Advertisement

Department of Finance AnnuaI Report 1993-94 Page 119 Melbourne Bairnsdale Ballanti

Department of Finance Surv ey & Mapping Victoria State Data Centre Head Office 85 Nicholson Street Central Square 9th Floor Telephone: (051) 523 975 Level 3 35 Spring Street Armstrong Street South Telephone: (03)651 3100 Property Division Telephone: (053)336 200 32 Pyke Street Telephone: (051) 524 176 Land Information Centre Telephone: (053) 336 220

Survey & Mapping Victoria Telephone: (053) 336 242

Office of the Valuer-General State Offices 402-406 Mair Street Telephone: (053) 336 769

Property Division State Offices 402-406 Mair Street Telephone: (053) 336 818

Benalla Bendigo Camperdown

Property Division Survey & Mapping Victoria Property Division State Offices State Offices State Offices Bridge Street 261 Hargreaves Street McNichol Street Telephone: (057)621 309 Telephone: (054) 415 060 Telephone: (055) 932 461

Land Information Centre State Offices 261 Hargreaves Street Telephone: (054) 415 050

Property Division State Offices 261 Hargreaves Street Telephone: (054) 415 065

Colac Geelong Hamilton

Property Division Office of the Valuer-General Survey & Mapping Victoria State Offices State Offices State Offices 83 Gellibrand Street Cnr. Fenwick & Lt. Malop Sts Cnr. Thompson & Martin Sts Telephone: (052) 335 583 Telephone: (052) 264 641 Telephone: (055) 723 033

Property Division State Offices Cnr. Fenwick & Lt. Malop Sts Telephone: (052) 264 610

Department of Finance Annual Report 1993-94 Page 120 Horsham Kerang

Property Division Property Division State Offices State Offices 21 McLachlan Street 26 Wellington Street Telephone: (053) 823 570 Telephone: (054) 522 898

Mildura Shepparton

Survey and Mapping Victoria Property Division State Offices State Offices 253 Eleventh Street Welsford Street Telephone: (050) 223161 Telephone: (058) 215 795

Office of the Valuer-General State Offices 253 Eleventh Street Telephone: (050) 223 110

Property Division State Offices 253 Eleventh Street Telephone: (050) 235 365

Swan Hill

Property Division State Offices McCallum Street Telephone: (050) 329 670

Wodonga

Office of the Valuer-General Astra House, Cnr. Hovell & Jackhore Place Telephone: (060) 244 822

Department of Finance Annual Report 1993-94 Page 121 A(WKSSO«BS ÖS

TABLE 1 1993/94 DEAD RENT IN LEASED PROPERTY PAID BY DEPARTMENT OF FINANCE

MONTH RENTAL BUDGET TOTAL DEAD RATIO FOR MONTH RENT INCURRED DEAD RENT/ S FOR MONTH BUDGET % $

93/94 92/93 93/94 92/93 93/94 92/93

JUL 7,526,116 6,804,821 132,803 54,352 1.76 0.80

AUG 7,526,116 6,804,821 132,803 55,369 1.76 0.81

SEP 7,526,116 6,804,821 132,159 65,777 1.76 0.97

OCT 7,526,116 6,804,821 85,795 72,139 1.14 1.06

NOV 7,526,116 6,804,821 99,187 73,336 1.32 1.08

DEC 7,526,116 6,804,821 100,319 62,927 1.33 0.92

JAN 7,526,116 6,804,821 100,319 63,778 1.33 0.94

FEB 7,526,116 6,804,821 90,078 85,335 1.2 1.25

MAR 7,526,116 6,804,821 88,888 80,330 1.18 1.18

APR 7,526,116 6,804,821 112,752 120,753 1.50 1.77

MAY 7,526,116 6,804,821 116,247 121,485 1.54 1.79

JUN 7,526,116 6,804,821 132,091 129,332 1.76 1.90

AVERAGE : L74 | 1.21

Department of Finance Annual Report 1993-94 Page 122 CHART 1 DEAD RENT AS % OF THE RENTAL BUDGET IN LEASED PROPERTIES

Mmth

0 92-9 0 93-M

Department of Finance Annual Report 1993-94 Page 123 TABLE 2 1993/94 DEAD RENT IN OWNED PROPERTY MANAGED BY GOVERNMENT ACCOMMODATION DIVISION

MONTH RENTAL TOTAL DEAD RATIO VALUATION FOR RENT INCURRED DEAD RENT/ MONTH ($) FOR MONTH (S) VALUATION (%)

93/94 92/93 93/94 92/93 93/94 92/93

JUL 1,569.757 1,569,757 34,039 35,530 2.17 2.26

AUG 1.569.757 1,569,757 35,545 45,648 2.26 2.91

SEP 1.569.757 1,569,757 32,699 29,419 2.08 1.87

OCT 1.569.757 1,569,757 45.581 29,419 2.9 1.87

NOV 1.569.757 1,569.757 46,575 22,315 2.97 1.42

DEC 1,299.805 1,569,757 46,574 14,841 3.58 0.95

JAN 1.299.805 1,569.757 46,574 12,716 3.58 0.81

FEB 1.299.805 1,569,757 59,855 21,424 4.60 1.36

MAR 1.299.805 1,569,757 59,849 23,839 4.60 1.52

APR 1.299.805 1,569,757 64,898 30,144 4.99 1.92

MAY 1,299.805 1,569,757 68,359 25.520 5.26 1.63

JUN 1.299.805 1,569,757 72,926 41,429 5.61 2.63

AVERAGE 3.62 I 1.76

Department of Finance Annual Report 1993-94 Page 124 CHART 2 DEAD RENT AS A % OF THE RENTAL VALUATION IN OWNED PROPERTIES

0 1992-93 • 1993-94

Department of Finance Annual Report 1993-94 Page 125 TABLE 3 SURVEY AND MAPPING VICTORIA Summary of Production

1990-91 1991-92 1992-93 1993-94 Geodetic & Control Surveys - Geodetic networks observed 3 0 3 2 - New triangulation stations established 9 0 0 0 - Beacons erected/maintained 6 18 5 5 - New triangulation stations computed 0 13 6 15 - New levelling sections established 0 2 4 1 - New bench mark heights determined 134 347 382 630 - Levelling sections maintained 7 1 6 5 - Tide gauges calibrated & levelled 15 1 15 0 - Survey co-ordination projects completed 22 0 6 1 - Survey marks computed 260 13 142 585 - Mapping control - 1:25 000 topographic mapsheets 80 50 44 64 - Field completion - 1:25 000 topographic mapsheets 89 32 125 76 - Mapping control - 1:10 000 cadastral mapsheets 71 65 0 0 - Mapping control - 1:2 500 cadastral mapsheets 165 83 2 150 - Permanent marks registered 1335 687 727 802 - Total marks registered 94,832 95,519 96,246 97306 - Surveyors' tapes standardised 14 21 28 23 - Levelling staves calibrated 69 42 61 52 - Electronic Distance Measuring calibration test reports 77 45 42 74 Land Assessment and Surveys: - Inspections and reports 891 1,021 1161 982 - Surveys of Crown Land 389 426 431 456 - Surveys by contract surveyors 0 66 28 145 - Client Surveys 567 376 330 249 - Survey examinations & investigations 352 338 354 484 - Surveyor-General's consent cases 180 189 136 141 - Certified plans, reviews & certificates of adjustment 466 670 760 738

Topographic Mapping - Aerial photography: projects 14 28 31 51 - Aerial photography: mapsheets 22 18 30 0 - Published maps: 1:25 000 42 85 16 22 - Compiled maps: 1:25 000 94 58 93 72 - Land Conservation Council mapping (various scales) 94 42 5 0 - Leisure maps 2 0 0 1 - Topographic Maps Digitised - - . 52

Department of Finance Annual Report 1993-94 Page 126 1990-91 1991-92 1992-93 1993-94 Cadastral Services • Crown Titles 955 - Crown Grants 862 610 737 • General 169 - Plans for Orders in Council 204 309 396 0 - Electoral Commission maps 88 246 0 0 - Technical descriptions (electoral) 310 0 0 40 - Reports on status of Crown land 74 54 55 3529 - Notings on record plans 2,122 2,919 2,713 - Technical descriptions (général and for Local 146 Government Commissions) 4 18 10 • Cadastral Mapping: 461

- Map compilations 1:25 000 37 52 263 -

- Map compilations 1:10 000 58 140 35 - - Map compilations 1:5 000 0 0 20 77 - Map compilations 1:2 500 277 125 101 3100 - Map compilations digitised 482 174 428 • Information Services: 1484 - Survey information (Department) 1,982 1,621 1,373 1611 - Survey information (other) 1,592 1,522 1,515

Photographie Services: • Microfilm - Documents microfilmed 1,508,210 408,735 659,046 269.756 - Microfilms processed 5,359 3,259 2,580 1,642 - Microfilms jacketed, mounted etc. 155,120 68,215 142,066 111,685 - Films duplicated (roll) 5,015 6,041 3,567 2,532 - Films duplicated (sheet and aperture card) 112.328 104,542 135,305 119,402 - Prints from microforms 5,204 4,413 5,255 6324 • General - Photographs taken 13,287 11,078 14,235 6301 • Photo-Litho - Laminations 0 3,113 2,876 2597 • Prints' - Aerial contact prints (colour) 24,615 15,885 28,515 9557 - Aerial contact prints (B&W) 38,798 8,784 5,118 5930 - Prints (general) 13,031 4,404 3,122 1753 - Aerial enlargements and photo maps 5,319 5,090 4,868 3380

Total Prints 81,763 34,163 41,623 20856

• Films Processed - Aerial films processed (colour) 52 70 32 0 - Aerial films processed (B&W) 23 3 0 0 - Films processed (general) 765 1,450 746 268

Total Films Processed 840 1,523 778 268 • Positives & Negatives: - Aerial negatives and diapositives 1,507 859 527 236 - Negatives, positives and stencils 7,972 3,191 1,643 1058

Total Positives and Negatives 9,479 4,050 2,170 1294

Department of Finance Annual Report ¡993-94 Page 127 TABLE 4 VICIMAGE SURVEY AND MAPPING VICTORIA Revenue from Sale of Mapping Products

1990-91 1991-92 1992-93 1993-94 $ $ $ $

Department Maps* 418,749 359,639 353,671 269,546

Non-Department Maps** 157,882 34,689**** 34,059 26,800

Aerial Photography *** 519,010 590,311 639,813 501,654

* Actual receipts (Includes sales of dyelines and laminates). ** Maps produced by other agencies. (Actual receipts). *** **** Includes both colour and black and white aerial photos and mosaics. Figures only for VICMAP sales. (Map Shop (InfoVic) figures no longer included).

TABLE 5 LANDATA Sales Analysis

Service 1990/91 1991-92 1992-93 1993-94 $ $ $ $

Computer Bureau Service 2,071,000 - -

Enquiry Service Usage Charges 960,718 1,637,460 2,694,396 3,214,213 Subscriptions 11,350 40,571 54,302 52,182 Land Info. Centres 44,828 33,850 47,062 42,179 Sub-Total 1,016,896 1,711,881 2,795,760 3,308,574

Data Transfer 25,488 2,557 Consultancy 63,860 98,189 90.569 64.623 TOTAL 3,177,244 1,812,627 2,886,329 3,373,197

Department of Finance Annual Report 1993-94 Page 128 TABLE 6 VALUERS' QUALIFICATION BOARD REGISTRATIONS APPROVED AND CERTIFICATES ISSUED

1989-90 1990-91 1991-92 1992-93 1993-94

Number of valuers on register 1027 1065 1061 1091 1124

Number of initial registrations 50 44 34 51 64 approved

Number of certificates issued (under 13E of the Valuation of Land Act) to: Permanent Building & Co-operative Housing Societies 15 8 6 4 4

Licensed Hotel-Keepers' Premises 5 5 5 3 2

TABLE 7 MUNICIPAL VALUATION FEES COMMITTEE DETERMINATIONS

1989-90 1990-91 1991-92 1992-93 1993-94

Number of Determinations 32 25 29 35 32

Department of Finance Annual Report 1993-94 Page 129 Information Technology , 2, 3. 4. 11, 12. 35, 118, 119 Information Technology and Communications Division, 1, 11, 88, 100 Accommodation Services Branch. 17 Information Technology Policy Branch. 11 Accommodation Strategic Plan. 3 Information Technology: Program, 1.11 Accounting and Systems Management Review Information Victoria. 29. 41. 89, 117 Program, 1 Insurance, 2 Accounting Policy and Systems Development. 7 Internal Audit, 5, 7, 8. 10 Accrual Accounting, 2, 3, 4, 8, 10. 47. 118 IT Strategy Review, 5 Asset Audit Task Force, 9 Asset Management Division, 1, 15, 16. 23. 42. 43. Key Result Areas. 3. 4. 5 44, 46, 87. 100 Asset Recording and Reporting Branch. 9 Land Titles Office. 4. 110, 111 Asset Sales Program. 15, 23. 27 Landata. 24, 43. 44. 128

BERC, 39 Management Improvement Initiative, 2 Best Practice, 1,2 Mapping Operations Branch. 23 Mobile Radio Netwoii, 1, 2. 11. 13 Commercial Sen i ces Group, 1, 29, 89. 100 Mobile Telephone Agreement, 3. 12 Commercial Services Program, 1, 29 Municipal Valuation Fees Committee. 27, 28, 112, Comptroller-General's Division. 1, 7, 9, 39, 43, 129 87, 100 Consolidated Asset Register, 4. 10 Objectives of the Department of Finance, 3 Contracting out. 38 Occupational Health and Safety, 48, 49 Corporate Serv ices Program, 1, 38, 88 Office of Geographic Data Co-ordination, 1,5, 11, Current Account, 2 13, 22, 89, 119 Customer service, 4 Office of the Regulator-General, 1, 3. 50. 93. 96, 116 Department of Finance. 1, 2. 8. 12. 38. 39. 41, 50. Office of the Valuer-General. 1, 27, 44, 45. 116, 100, 103. 104, 105, 106. 107, 118. 120. 122 117. 120, 121 Digital Cadastral Map Base, 13, 22 Optus, 3. 12 Downsizing. 5. 49. 101 Outsourcing Evaluation and Contract Management Unit, 29, 35, 90 Economic Regulation Program, 1, 50 Electronic Trading Project, 29. 31, 32. 89, 117 Parking Services, 29. 30. 32, 90 Executive Co-ordination and Review Division, 1, Place Names Committee, 25, 111, 113, 115 38, 46, 87 Printing and Publishing Services Victoria, 29, 30, 49 Financial Controller. 7, 88 Property and Asset Management Program, 1,15 Financial Management Branch, 47, 88 Property Information Services Program, 1. 22 Financial Management Division, 4 Property Services Branch, 17, 18 Financial Management System, 10, 47 Public Account, 2, 43, 47 Freedom of Information, 40 Public Sector Superannuation (Administration) Functions of the Department of Finance, 1, 2 Act 1993, 5

Geographic Information Systems, 2, 13, 24 Records Management. 38, 39, 119 Government Accommodation's Division, 1. 3, 15, Reviews, 5, 38, 48 17. 21. 43, 47, 87, 100, 107, 124 Risk Management, 2, 10 Government Purchasing Board, 5, 31 Services Network, 26, 91 Horizon Network. 3.12 Special Partnership Contract, 3, 12 Human Resources Management Branch, 1, 38, 48, State Data Centre. 24, 91, 120 49 State Superannuation Fund, 36 State Supply, 29, 31, 32, 43, 45, 90, 107, 117 Information Systems Branch, 12 State Tender Board, 5, 29, 31, 32, 90, 107 State Vehicle Pool. 33. 34

Department of Finance Annual Report 1993-94 Page 130 Superannuation. 2. 5 Superannuation and Insurance Liability Management. 9 Superannuation Policy Division, 1, 36, 37 Superannuation Policy Program, 1 Survey and Mapping Victoria. 1, 5. 22. 23. 26. 43, 49.110.111,121,126,128 Survey Operations Branch, 23 Surveyor-General. 22. 23. 110. 111. 126

Targeted Separation Packages. 5, 48. 101 Telecom, 3, 12, 13, 31

Valuers' Qualification Board. 96. 112. 129 Vehicle Management Division, 1, 29. 33, 43. 91. 100 VicComputing, 4, 12. 48, 89, 118 VicIMAGE. 44. 128 Victorian Government Telecommunications Group, 12 Voluntan1 Departure Package, 5, 48, 101

WorkCover, 48, 49, 105 Workforce Management Unit. 5, 101

Department of Finance Annual Report 1993-1994 Page 131 !