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^¡Ctoria on the MOVE Annual Report 1993/1994

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^¡Ctoria on the MOVE Annual Report 1993/1994 Library: Departments of Premier & Cabinet^ . Treasury & Finance GPO Box 4379 Melbourne Victoria 3001 PhX 203°9651 5660 Fax: 03 96515659 , Email: [email protected] -J ^¡Ctoria ON THE MOVE Annual Report 1993/1994 ;.. ¿s> ®'(?• 0 G3 K> % @J For furthct information please contact: Department of Finance, 9th Fkjjir, 35 Spring Street, Melbourne. Ph. (03) 651 3329 Department of Finance VICTORIA 8th Floor, 35 Spring Street. Melbourne. Vic 3000 Telephone; (03) 651 3100 Facsimile; (03) 654 8528 DX 21 14 September 1994 The Honourable Ian Smith MP Minister for Finance 9th Floor 35 Spring Street MELBOURNE VIC 3000 Dear Minister I have pleasure in submitting to you a report on the operations and financial statements of the Department of Finance, in accordance with section 8 of the Annual Reporting Act 1983, for the period 1 July 1993 to 30 June 1994, for presentation to Parliament. The 1993 -94 financial year presented a number of challenges for the Department of Finance. As the key advisor to the Victorian Government on the management of its finances, assets and liabilities, the Department has been at the forefront of reforms to bring the public sector's accounting and financial practices into line with commercial business. Such major strategic initiatives as the staged introduction of whole-of-government reporting and accrual accounting will see more financial responsibility devolved to Departments and Agencies within a framework that improves the value and integrity of the Government's accounts. Within the Department itself, the public sector management reform process is equally being applied. Many activities and functions have been subject to comprehensive review and to reforms intended to lift efficiency and effectiveness. In line with the Government's wider reform program, downsizing has been a major feature, as has the contracting out to the private sector of operations previously performed by direct employees, where appropriate. At the same time, the Department is striving for best practice in all activities and to improve productivity through applying the best available and most appropriate technology. The significant progress achieved towards all these goals over the past year is highlighted in the following pages. Yours sincerely Frank King Acting Secretary Department of Finance «fe Victoria ON THE MOVE Department of Finance Organisation Chart as at 30 June 1994 G EH A Reports to the Minister: Manager Municipal Valuation Fees Committee Place Names Committee Surveyors' Board & Valuers' Qual. Board Vistel Superannuation Outsourcing Evaluation Policy and Contract Executive Director Management General Manager Executive Co-ordination and Review Director Information Technology Asset Management and Communications and Accommodation General Manager General Manager 1 Accounting Policy, Vehicle Fleet Asset Commercial Office of Geographic Systems and Valuer Management Management IT Policy Liabilities Management Services Data Co-ordination Development General First Assistant Director Director Director Director Director Director Secretary I Asset Sales & VicFleet Marketing Mobile Radio Asset Recording Accounting Printing and Manager Manager Network and Reporting Cash Policy Publishing Surveyor-General Director Program Co-ordinator Management Manager Services Victoria Manager Manager Government Accommodation State Data Centre Director Public Account Financial Management Manager IT Services/ VicComputing Management Systems and Director Manager Development Manager Human Resources Management / Victorian Financial Management WorkCover Government and Director Telecommunications Operational Efficiency Director Manager Financial Management Director TABLE OF CONTENTS PAGE Department of Finance Role and Functions of the Department of Finance 1 The Government's Reform Process - Environmental Context 2 Objectives 1. Implement Reforms 3 2. Utilisation of Key Resources 3 3. Establish Standards 4 4. Implement Financial Management Policies 4 5. Service Delivery 4 6. Organisational Effectiveness 5 Programs Programs of the Department of Finance 6 Accounting and Systems Review Comptroller-General's Division 7 Information Technology Information Technology and Communications Division 11 Statewide Mobile Radio 13 Office of Geographic Data Co-ordination 13 Property and Asset Management Asset Management Division 15 Government Accommodation Division 17 Property Information Services Survey and Mapping Victoria 22 Office of the Valuer-General 27 Commercial Services Commercial Services Group 29 Vehicle Management Division 33 Outsourcing Evaluation and Contract Management Unit 35 Superannuation Policy Superannuation Policy Division 36 Corporate Services Executive Co-ordination and Review Division 38 Freedom of Information 40 Financial Management Branch 47 Human Resources Management Branch 48 Economic Regulation Office of the Regulator-General 50 Department of Finance Annual Report 1993-94 Page i PAGE Department of Finance Financial Statements for the Year Ended 30 June 1994 51 Surveyors' Board of Victoria Financial Statements for the Year Ended 30 June 1994 73 Appendices 1. Directory 87 2. Acts Administered 92 3. Regulatory and Legislative Changes 96 4. Pecuniary Interests 97 5. Freedom of Information 98 6. Staff Numbers 100 7. WorkCover Claims 105 8. Projects Completed 106 9. Boards, Committees and Statutory Authorities 110 10. Place Names Committee - Place Names Assigned 113 11. Overseas Visits 116 12. Departmental Publications 117 13. Engagement of Consultants 118 14. Locations and Addresses 120 15. Tables and Charts 122 Dead Rent in Leased Property 122 Dead Rent as a Percentage in Leased Property 123 Dead Rent in Owned Property 124 Dead Rent as a Percentage in Owned Property 125 Survey and Mapping Victoria - Summary of Production 126 VicIMAGE - Revenue from Sale of Mapping Products 128 Landata - Sales Analysis 128 Valuers' Qualification Board - Registrations Approved and Certificates Issued 129 Municipal Valuation Fees Committee - Determinations 129 Index 130 Charts 1. Number of Mobile Telephones under new arrangements, actual vs target, 1993-94 12 2. VicComputing Revenue Performance 1993-94 13 3. Average Dead Rent as a percentage of the rental budget in leased properties, 1992-93 and 1993-94 18 4. Average Dead rent as a percentage of the rental value in owned properties, 1992-93 and 1993-94 18 5. Average number of public information inquiries handled daily, actual vs estimate, 1993-94 30 6. Average Fleet Age, 1992 - 1994 33 7. Residual Value of Fleet, 1992 - 1994 33 Department of Finance Annual Report 1993-94 Page ii The Department of Finance is responsible for developing Government policies for financial, risk, resource and asset management and ensuring that they are incorporated into agency programs and implemented in a fair and cost effective manner. It also provides a range of commercial services to Government agencies and the public. The Department of Finance The Department's activities fall under seven Government budgetary programs and are performed by a number of key units. Accounting And Systems Management Review The Department of Finance sets Public Sector Comptroller-General financial, resource, risk and asset management policy and guidelines and aims to achieve best Information Technology practice in its commercial operations. Information Technology and Communication Mobile Radio Network Office of Geographic Data Co-ordination Property And Asset Management Asset management Government Accommodation Property Information Services Survey and Mapping Victoria Office of the Valuer-General Commercial Services Commercial Services Group Vehicle Management Outsourcing Evaluation and Contract Management Superannuation Policy Superannuation Policy Corporate Services Executive Co-ordination and Review Financial Management Human Resources Management Economic Regulation Office of the Regulator-General. [The Office of the Regulator-General is included in this Annual Report due to the instrumental role the Department of Finance played in its establishment. It will in future prepare and submit its own Annual Report ] Department of Finance Annual Report 1993-94 Page 1 • Computer systems and services to other As a central agency, the Department of Finance government agencies. plays a major role in the current public sector • Printing of legislation, Hansard, and other program of financial and management reform. parliamentary publications. • Provision of data based property The functions of the Department are divided into information. three key areas. They are: • Management and development of a mobile radio network to provide Financial Management emergency service communications coverage throughout Victoria. • Management of the operation of the • Common-use contracts and warehoused Public Account. products. • Setting accounting policy and reporting standards for the public sector. • Implementing accrual accounting across There were 776 people employed in the the public sector. Department of Finance as of 30 June 1994. • Improving financial and risk management Appendix 6 provides details of the Department of practices. Finance's staff profile for the year ending 30 June • Management of superannuation and 1994. insurance liability on behalf of the State. Resource Management IP-RMQESS • Management and security of State property assets and resources. • Establishment of processes for the The Government is committed to turning the identification of surplus assets. Current Account deficit into surplus by the end of • Disposal of surplus assets. its current term of office.
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