Instructions: Municipal Taxes Are Not Applicable
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National Defence Défense nationale National Defence Headquarters Quartier général de la Défense nationale Ottawa, Ontario Ottawa (Ontario) K1A 0K2 K1A 0K2 REQUEST FOR PROPOSAL / Title / Titre: Solicitation No / No de l’invitation: DEMANDE DE PROPOSITION Uninterruptible Power Supply (UPS) for CT Scanner W6369-21-A077 Date of Solicitation / Date de l’invitation: 31 May 2021 RETURN BIDS TO / RETOURNER LES SOUMISSIONS À: Address Enquiries to – Adresser toutes questions à: Att: Binh Duong By e-mail to: [email protected] Department of National Defence Director Services Contracting (D Svcs C) 3-3-3 Att: Binh Duong Director Services Contracting (D Svcs C) 3 101 Colonel By Drive Ottawa ON K1A 0K2 Email: [email protected] Proposal To: National Defence Canada Telephone No. / No de téléphone: FAX No / No de fax: We hereby offer to sell to Her Majesty the Queen in right of Canada, in accordance with the terms and conditions set out herein, referred to herein or attached hereto, the goods and services listed herein Destination: and on any attached sheets at the price(s) set out Canadian Forces Health Services Center (Atlantic) therefore. CFB Halifax Proposition à : Défense nationale Canada Nous offrons par la présente de vendre à Sa Majesté la 2685 Sextant Lane Halifax, Building S80 Reine du chef du Canada, aux conditions énoncées ou incluses par référence dans la présente et aux annexes Halifax, Nova Scotia B3K 5X5 ci-jointes, les biens et services énumérés ici et sur toute feuille ci-annexée, au(x) prix indique(s). Instructions: Municipal taxes are not applicable. Unless otherwise specified herein all prices quoted must include all applicable Canadian customs duties, GST/HST, excise taxes and are to be delivered Delivery Duty Paid including all delivery charges to destination(s) as indicated. The amount of the Goods and Services Tax/Harmonized Sales Tax is to be shown as a separate item. Instructions: Les taxes municipales ne s'appliquent pas. Sauf indication contraire, les prix indiqués doivent comprendre les droits de douane canadiens, la TPS/TVH et la taxe d'accise. Les biens doivent être livrés «rendu droits acquittés», tous frais de livraison compris, à la ou aux destinations indiquées. Le montant de la taxe sur les produits et services/taxe de vente Solicitation Closes / Delivery required / Livraison exigée: Delivery offered / Livraison proposée: L’invitation prend fin: On or before by 31 January 2022 At / à : Vendor Name and Address / Raison sociale et adresse du fournisseur: 2:00PM Eastern Daylight Time (EDT) On / le : 12 July 2021 Name and title of person authorized to sign on behalf of vendor (type or print) / Nom et titre de la personne autorisée à signer au nom du fournisseur (caractère d'imprimerie): Name / Nom: __________________________________ Title / Titre: _____________________________ Signature:__________________________________ Date: _____________________________ National Defence Défense nationale National Defence Headquarters Quartier général de la Défense nationale Ottawa, Ontario Ottawa (Ontario) K1A 0K2 K1A 0K2 TABLE OF CONTENTS PART 1 - GENERAL INFORMATION 4 1.1 INTRODUCTION 4 1.2 SUMMARY 4 1.3 DEBRIEFINGS 5 PART 2 - BIDDER INSTRUCTIONS 6 2.1 STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS 6 2.2 SUBMISSION OF BIDS 7 2.3 ENQUIRIES - BID SOLICITATION 7 2.4 APPLICABLE LAWS 7 2.5 BID CHALLENGE AND RECOURSE MECHANISMS 7 PART 3 - BID PREPARATION INSTRUCTIONS 9 3.1 BID PREPARATION INSTRUCTIONS 9 3.2 SECTION I: TECHNICAL BID 9 3.3 SECTION II: FINANCIAL BID 9 3.4 SECTION III: CERTIFICATIONS 10 3.5 SECTION IV: ADDITIONAL INFORMATION 10 ATTACHMENT 1 TO PART 3 - PRICING SCHEDULE 11 1. INITIAL CONTRACT PERIOD 11 2. OPTION (FROM CONTRACT AWARD DATE TO 30 JUNE 2024) 12 ATTACHMENT 2 TO PART 3 - ELECTRONIC PAYMENT INSTRUMENTS 14 PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION 15 4.1 EVALUATION PROCEDURES 15 4.2 BASIS OF SELECTION - LOWEST EVALUATED PRICE, MANDATORY TECHNICAL CRITERIA 15 ATTACHMENT 1 TO PART 4 - EVALUATION CRITERIA 16 MANDATORY TECHNICAL CRITERIA 16 PART 5 - CERTIFICATIONS AND ADDITIONAL INFORMATION 18 5.1 CERTIFICATIONS REQUIRED WITH THE BID 18 5.2 CERTIFICATIONS PRECEDENT TO CONTRACT AWARD AND ADDITIONAL INFORMATION 18 PART 6 - SECURITY, FINANCIAL AND OTHER REQUIREMENTS 20 6.1 SECURITY REQUIREMENTS 20 PART 7 - RESULTING CONTRACT CLAUSES 21 ARTICLES OF AGREEMENT 21 7.1 REQUIREMENT 21 7.2 STANDARD CLAUSES AND CONDITIONS 21 7.3 SECURITY REQUIREMENTS 22 7.4 TERM OF CONTRACT 22 7.5 AUTHORITIES 23 7.6 PAYMENT 24 7.7 INVOICING INSTRUCTIONS 25 Canada 2 National Defence Défense nationale National Defence Headquarters Quartier général de la Défense nationale Ottawa, Ontario Ottawa (Ontario) K1A 0K2 K1A 0K2 7.8 CERTIFICATIONS AND ADDITIONAL INFORMATION 25 7.9 APPLICABLE LAWS 25 7.10 PRIORITY OF DOCUMENTS 25 7.11 DEFENCE CONTRACT 26 7.12 FOREIGN NATIONALS (CANADIAN CONTRACTOR) 26 7.12 FOREIGN NATIONALS (FOREIGN CONTRACTOR) 26 7.13 INSURANCE 27 7.14 DISPUTE RESOLUTION 27 7.15 SACC MANUAL CLAUSE 27 ANNEX A - REQUIREMENT 28 ANNEX B - BASIS OF PAYMENT 42 1. INITIAL CONTRACT PERIOD 42 2. OPTION (FROM CONTRACT AWARD DATE TO 30 JUNE 2024) 43 ANNEX C - SECURITY REQUIREMENTS CHECK LIST 45 ANNEX D – ACCEPTANCE TESTING 48 Canada 3 National Defence Défense nationale National Defence Headquarters Quartier général de la Défense nationale Ottawa, Ontario Ottawa (Ontario) K1A 0K2 K1A 0K2 PART 1 - GENERAL INFORMATION 1.1 Introduction A. The bid solicitation is divided into seven parts plus attachments and annexes, as follows: Part 1 General Information: provides a general description of the requirement; Part 2 Bidder Instructions: provides the instructions, clauses and conditions applicable to the bid solicitation; Part 3 Bid Preparation Instructions: provides Bidders with instructions on how to prepare their bid; Part 4 Evaluation Procedures and Basis of Selection: indicates how the evaluation will be conducted, the evaluation criteria that must be addressed in the bid, and the basis of selection; Part 5 Certifications and Additional Information: includes the certifications and additional information to be provided; Part 6 Security, Financial and Other Requirements: includes specific requirements that must be addressed by Bidders; and Part 7 Resulting Contract Clauses: includes the clauses and conditions that will apply to any resulting contract. B. The Attachments include the Pricing Schedule, the Technical Evaluation, and any other attachments. C. The Annexes include the Requirement, the Basis of Payment, the Security Requirements Checklist, the Acceptance Testing and any other annexes. 1.2 Summary A. The Department of National Defence has a requirement for one (1) Uninterruptible Power Supply (UPS) mounted in one (1) International Organization for Standardization (ISO) container, with an option to purchase an additional two (2) UPS units over three (3) years. The UPS must be compatible with our Deployable Self-Containerized Computed Tomography (CT) Scanner Phillips Ingenuity Core 128 Elite, which is installed and operates in an ISO container. This UPS will allow the CT Scanner to function with clean power; and will be transported and utilized internationally, should we require the deployable CT Scanner. There is also a requirement to provide Operator and Technical Service Training to Canadian Forces Health Services personnel. (i) The contract will be from the date of award to 30 June 2024. (ii) Delivery of the requirement will be made to delivery point(s) specified at Appendix 1 of Annex A of the Contract. Canada 4 National Defence Défense nationale National Defence Headquarters Quartier général de la Défense nationale Ottawa, Ontario Ottawa (Ontario) K1A 0K2 K1A 0K2 B. There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website. C. The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), and the Canadian Free Trade Agreement (CFTA). 1.3 Debriefings Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person. Canada 5 National Defence Défense nationale National Defence Headquarters Quartier général de la Défense nationale Ottawa, Ontario Ottawa (Ontario) K1A 0K2 K1A 0K2 PART 2 - BIDDER INSTRUCTIONS 2.1 Standard Instructions, Clauses and Conditions A. All instructions, clauses and conditions identified in the bid solicitation by number, date and title are set out in the Standard Acquisition Clauses and Conditions (SACC) Manual (https://buyandsell.gc.ca/policy-and-guidelines/standard-acquisition-clauses-and-conditions- manual) issued by Public Works and Government Services Canada. B. Bidders who submit a bid agree to be bound by the instructions, clauses and conditions of the bid solicitation and accept the clauses and conditions of the resulting contract. C. The 2003 (2020-05-28), Standard Instructions - Goods or Services - Competitive Requirements, are incorporated