Minutes of Annual Parish Council Meeting

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Minutes of Annual Parish Council Meeting MATCHING PARISH COUNCIL Clerk to the Council: Ernie Fenwick 2 Lea Hall Dunmow Road Telephone: 01279 730770 Hatfield Heath Bishops Stortford Email [email protected] Herts. CM22 7BL MINUTES OF PARISH COUNCIL MEETING HELD AT 7.30 PM ON MONDAY 9th APRIL 2018 AT THE VILLAGE HALL, MATCHING TYE PRESENT Cllr Paul Moulds (PM), (Chairman) Cllrs. Joan Bowerman (JB), Tracey Graham (TG), Richard Morgan (RM), Jean Prevost (JP), In attendance: 10 members of the public. 1921. CHAIRMAN’S WELCOME & PUBLIC PARTICIPATION The Chairman welcomed everyone present and opened the meeting. The following items were raised by members of the public • Housham Tye has organised a litter picking campaign for Keep Britain tidy. • Cameras in New Way Lane to try to deter fly tipping. RM has picked up and cleared a large amount some of which has an address in it and it is being followed up. • Environmental Officer at EFDC is assisting in trying to reduce fly tipping. • Could wildlife surveillance cameras be installed on New Way Lane. • Matching Village pond. Swans have built their nest close to the bank and the cygnets have not survived. Donation requested to provide an island for a safe location for the cygnets. Cost £1100 for the supply of a floating platform. To date the amount of £1030 has been collected. Request for the Parish Council to provide the additional £70. PM thanked Linda for her efforts in raising this substantial amount • Neighbour objection to planning application for CCTV cameras (Mead Cottage Hobbs Cross Road Matching; EPF/0704/18). Cameras overlooking adjacent property. 1922. APOLOGIES AND REASONS FOR ABSENCE Cllr John E Binder (JEB), delayed at work, ECC Cllr A Jackson (AJ) another meeting 1923. TO APPROVE MINUTES OF LAST MEETING Minutes of Parish Council Meeting held on 5th March approved 1924. DECLARATIONS OF INTERESTS. RM is a district Councillor 1925. CASUAL VACANCY Several potential candidates have expressed an interest in joining the Parish Council. It was agreed to hold a meeting on Monday 23rd April at 7.30pm 1926. REPORTS TO AND FROM COUNTY AND DISTRICT COUNCILLORS RM reported that the Council Housing department applied for 2 houses in The Colvers which was refused due to lack of parking. EFDC are looking at 14 different refused sites, mainly garages to work with Parish Councils to see what can be done. The Chequers planning application was refused. Chairman____________________________________ Date_______________________________ MATCHING PARISH COUNCIL MEETING, HELD AT 7.30 PM ON MONDAY 9TH APRIL 2018 Page: 1 MATCHING PARISH COUNCIL Clerk to the Council: Ernie Fenwick 2 Lea Hall Dunmow Road Telephone: 01279 730770 Hatfield Heath Bishops Stortford Email [email protected] Herts. CM22 7BL Constitution panel at EFDC have looked at changes to planning objections to streamline the objection process. RM watched the planning meeting regarding The Chequers from Australia and congratulated the speakers New District Councillor elected for Moreton 1927. CLERKS REPORT On matters from the last meeting. Any business requiring a decision is listed on the Agenda. Correspondence i. EALC Ebulletin ii. EALC Training bulletin iii. March Making the Links iv. Work of the EFDC Constitution Panel - Officer delegations within planning - opportunity to comment v. Community Grants Available vi. Parish Councillor Vacancy vii. ECC annual report viii. The Chequers, Matching Green - Planning application ix. Stansted Airport Planning Application x. Consultation: Review of Local Government Ethical Standards xi. SSE Member Letter 23 March 2018 xii. Notification of play area inspection in May/June xiii. Invitation from Essex County Council to online engagement regarding Home Quality Mark (HQM) xiv. General Data Protection Regulations Update 1928. CHAIRMAN’S REPORT PM reported on the planning application regarding The Chequers and he congratulated TG and JP for preparing the objection and the presentations from JP and Peter Trevitt 1929. MATCHING GREEN AND MATCHING TYE a) To consider issues for Matching Green Kerbing contract has started on another section and to consider the next section. Two further loads are available at £1500 per load. To be on the agenda for the next meeting for decision to purchase Swan island £70 donation agreed. b) To consider issues for Matching Tye Sewage system appears to be functioning at present. 30 mph sign has not appeared HGV sign is still missing Clerk to write to AJ outlining list of defects. c) To consider issues to Housham Tye and other hamlets Keep Britain tidy Fingerpost pointing to Housham Tye from Harlow Road is missing. JB has a temporary sign. Adjacent to bungalow The Byre road is falling into the ditch 1930. JUBILEE FIELD Nothing to report Chairman____________________________________ Date_______________________________ MATCHING PARISH COUNCIL MEETING, AT THE VILLAGE HALL, MATCHING TYE Page: 2 MATCHING PARISH COUNCIL Clerk to the Council: Ernie Fenwick 2 Lea Hall Dunmow Road Telephone: 01279 730770 Hatfield Heath Bishops Stortford Email [email protected] Herts. CM22 7BL 1931. POLICE & NEIGHBOURHOOD WATCH TG has attended two training sessions. Modern slavery is coming into Epping Forest. 1932. HIGHWAYS No response to any issues at present. 1933. FINANCIAL REPORT Bank Balance after the following payments £9496.44 Payments to be approved Clerk Salary and expenses 349.21 HMRC PAYE 80.20 Payments to be approved by PM and JEB 1934. PLANNING MATTERS Decisions by EFDC Planning Dept. i. The Tractor Shed Threshers Threshers Bush; EPF/0131/18; Certificate of lawful development for existing use of the Tractor Shed as residential dwelling. LAWFUL ii. Pear Tree House, Downhall Road, Matching Green; EPF/0087/18; Certificate of lawful development for existing residential use of agricultural land to rear of the property. REFUSED iii. The Chequers, Matching Green; EPF/2654/17;Proposed rear extension to enclose existing outdoor dining area. REFUSED iv. Hoggs Farm Carters Green Road Matching; EPF/0352/18; Prior Approval for change of use from agricultural building to 3 residential dwelling houses (C3). PRIOR APPROVAL REQUIRED AND GRANTED Applications i. Willow Cottage Matching Green; EPF/0688/18; Matching Green Conservation Area. T1 Ash - Crown reduce by 2m from height & 1.5m from laterals. T2 Hawthorn - Reduce height to 1.2m. T3 Birch - Crown Lift to 2m. T4 Lilac - Fell. SUPPORTED ii. Mead Cottage Hobbs Cross Road Matching; EPF/0704/18; Grade II listed building consent for proposed security cameras (revised) and replacement alarm box. OBJECTION. 1935. REPORTS BY MEMBERS ON MEETINGS ATTENDED TG attended a Planning Training session 1936. MATTERS TO BE RAISED BY MEMBERS FOR THE NEXT AGENDA Kerbing, 1937. DATES OF NEXT MEETINGS 14th May (AGM) 4th June 2nd July Meeting closed at 8.30 PM Chairman____________________________________ Date_______________________________ MATCHING PARISH COUNCIL MEETING, AT THE VILLAGE HALL, MATCHING TYE Page: 3 .
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