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7:30 A.M. – AUDIT CONFERENCE PARK COMMISSIONERS and PARK DISTRICT AUDIT COMMITTEE (Pursuant to Section 121.22 (D) (2) of the Ohio Revised Code)

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7:30 A.M. – AUDIT CONFERENCE PARK COMMISSIONERS and PARK DISTRICT AUDIT COMMITTEE (Pursuant to Section 121.22 (D) (2) of the Ohio Revised Code) BOARD OF PARK COMMISSIONERS OF THE CLEVELAND METROPOLITAN PARK DISTRICT THURSDAY, MARCH 14, 2019 Cleveland Metroparks Administrative Offices Rzepka Board Room 4101 Fulton Parkway Cleveland, Ohio 44144 7:30 A.M. – AUDIT CONFERENCE PARK COMMISSIONERS AND PARK DISTRICT AUDIT COMMITTEE (Pursuant to Section 121.22 (D) (2) of the Ohio Revised Code) 8:00 A.M. – REGULAR MEETING AGENDA 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES OF PREVIOUS MEETING FOR APPROVAL OR AMENDMENT • Regular Meeting of February 14, 2019 Page 88339 4. FINANCIAL REPORT Page 01 5. NEW BUSINESS/CEO’S REPORT a. APPROVAL OF ACTION ITEMS i) General Action Items (a) Chief Executive Officer’s Retiring Guest(s): • Terry L. Robison, Director of Natural Resources Page 07 • Stephen J. Schulz, Education Specialist Page 08 • Virginia G. Viscomi, Service Maintenance II Page 08 (b) 2019 Budget Adjustment No. 2 Page 09 (c) Revision of Rates and User Fees Page 10 (d) Club Metro 2019 Financial Request Page 10 (e) RFP #6149: Golf Cars Page 11 (f) Edgewater Marina Operations – Lease Agreement Page 12 (g) Whiskey Island Marina Operations – Management Services Agreement Page 14 (h) Branded Product Sponsor and Suppler of Beverages Agreement – Page 15 Amendment No. 2 (i) Contract Amendment – RFP #6344-B: Bonnie Park Ecological Restoration Page 16 and Site Improvement Project – Mill Stream Run Reservation -GMP 1 (j) Professional Services Agreement – RFQu #6402: Bridge Inspection and Page 18 Engineering Support Program 2019-2014; and 2020 Bridge Inspections and Summary Reports Proposal (k) Authorization of Funds – Whiskey Island Marina Emergency Repair – Page 21 Wind Damage (l) Nomination of Joseph V. Roszak re: Natural Resources Advisory Council Page 22 District I – Clean Ohio Program (m) Zoo Partnership Page 23 ii) TABULATION AND AWARD OF BIDS RECOMMENDED ACTION RELATED TO ALL BIDS: Page 24 (a) Commodities Usage Report: • US Communities Co-Op #6395: 2019 Operational Purchases Page 25 (Small Wares, Disposables) and Capital Equipment (b) RFP #6401: Various Linen and Walk-Off Mat Services Page 26 (c) RFP #6407: Information Systems Page 28 (d) Bid #6410: 2019 Asphalt Parking Lot Improvements – Lakefront and Page 30 Rocky River Reservations (e) Sourcewell Co-Op #6411: Removal and Replacement of Zoo Deck Walk Page 31 (f) Sourcewell Co-Op #6414: Portable Toilet Rentals Page 32 iii) PURCHASES PURSUANT TO BY-LAW, ARTICLE V Page 33 iv) CONSTRUCTION CHANGE ORDERS Page 37 b. APPROVAL OF VOUCHERS AND PAYROLL – Resolution No. 19-03-025 Page 38 APPROVAL OF ARBORWEAR ONLY – Resolution No. 19-03-026 Page 39 6. PUBLIC COMMENTS 7. INFORMATION/BRIEFING ITEMS/POLICY a. Chief Executive Officer’s Employee Guest(s): • Shane L. Uber, Golf Course Technician – Seneca Golf Course Page 40 b. Sailing Program Update – Former U.S. Coast Guard Station and E. 55th Marina Page 40 c. Zoo Rhino Yard Expansion Page 41 d. Big Creek Drop Structure – Brookside Reservation Page 41 e. Tremont Side Yard – Nature Play Area Page 42 f. Cleveland Metroparks 2018 Real Estate Report: 101 Years of Protecting Land Page 42 g. 2018 Park District Visitation Results Page 43 h. Bicycle Friendly Business Designation Page 43 8. OLD BUSINESS a. None. 9. DATE OF NEXT MEETING Regular Meeting – Thursday, April 18, 2019 – 8:00 a.m. Cleveland Metroparks Administrative Offices Rzepka Board Room 4101 Fulton Parkway, Cleveland, Ohio 44144 EXECUTIVE SESSION 1. Acquisition/Purchase of Real Property FEBRUARY 14, 2019 88339 MINUTES OF THE BOARD OF PARK COMMISSIONERS OF THE CLEVELAND METROPOLITAN PARK DISTRICT FEBRUARY 14, 2019 The Board of Park Commissioners met on this date, Thursday, February 14, 2019, 8:00 a.m., at the Board’s office, 4101 Fulton Parkway, Cleveland, Ohio. The roll call showed President Debra K. Berry, Vice President Dan T. Moore, and Vice President Bruce G. Rinker to be present. It was determined there was a quorum. Chief Executive Officer, Brian M. Zimmerman, Chief Financial Officer, William Chorba, and Chief Legal and Ethics Officer, Rosalina M. Fini, were also in attendance. APPROVAL OF MINUTES. No. 19-02-016: It was moved by Vice President Moore, seconded by Vice President Rinker and carried, to approve the minutes from the Regular Meeting of January 17, 2019, which were previously submitted to the members of the Board, and by them read. Vote on the motion was as follows: Ayes: Ms. Berry, Messrs. Moore and Rinker. Nays: None. FINANCIAL REPORT. Chief Financial Officer, William Chorba, presented a Comparative Summary of Revenues & Expenditures 2019 vs. 2018 Year-To-Date, for the Month Ended January 31, Schedule of Accounts Receivable, Encumbrances and Investments Placed, as found on pages 88360 to 88367 and they were filed for audit. FEBRUARY 14, 2019 88340 ACTION ITEMS. (a) Chief Executive Officer’s Retiring Guest(s): (Originating Source: Brian M. Zimmerman, Chief Executive Officer) Demetrius L. Winters, Service Maintenance Demetrius L. Winters has served Cleveland Metroparks for more than 25 years, utilizing his knowledge, skills and abilities as a Service Maintenance employee. He utilized his skills to operate housekeeping equipment to maintain all buildings on the Zoo property which included vacuuming, dusting, carpet cleaning, mopping, and window washing. Through his knowledge and experience, Demetrius assisted with countless preparations and provided service during events such as Zippity Zoo Doo, Earth Day, Boo at the Zoo, Twilight at the Zoo, and countless other private events that served Zoo guests. Demetrius demonstrated a spirit of cooperation when he supported the Diversity Improvement Initiative (DII) program by providing work direction for a program participant, and leadership and judgment for his peers when he served as a union steward. Demetrius’ dedication has been an asset to Cleveland Metroparks Zoo and the products of his labor have been appreciated and will not be forgotten. No. 19-02-017: It was moved by Vice President Moore, seconded by Vice President Rinker and carried, to recognize Demetrius L. Winters for his years of service to Cleveland Metroparks and the greater Cleveland community by adopting the Resolution found on page 88368. Vote on the motion was as follows: Ayes: Ms. Berry, Messrs. Moore and Rinker. Nays: None. (b) 2019 Budget Adjustment No. 1 (Originating Sources: William Chorba, Chief Financial Officer/Brian M. Zimmerman, Chief Executive Officer) The following amendments are requested for Board approval: CLEVELAND METROPARKS Appropriation Summary - 2019 Original Budget Total Prior Proposed Object Baseline Carry Over Budget Amendment #1 Code Object Description Budget Encumbrances Total Amendments 2/14/2019 Total OPERATING 51 Salaries $ 53,558,482 $ - $ 53,558,482 $ - $ 53,558,482 52 Employee Fringe Benefits 18,477,174 20,446 18,497,620 - 18,497,620 53 Contractual Services 14,727,221 900,758 15,627,979 240 A 15,628,219 54 Office Operations 25,262,956 1,623,806 26,886,762 15,634 B 26,902,396 Operating Subtotal 112,025,833 2,545,010 114,570,843 - 15,874 114,586,717 CAPITAL 571 Capital Labor 1,110,000 - 1,110,000 - 1,110,000 572 Capital Materials 1,893,884 536,076 2,429,960 125,000 C 2,554,960 573 Capital Contracts 14,432,303 3,682,444 18,114,747 (125,000) D 17,989,747 574 Capital Equipment 2,670,302 280,328 2,950,630 1,168 E 2,951,798 575 Zoo Animals 75,000 - 75,000 - 75,000 576 Land 9,191,274 16,956 9,208,230 - 9,208,230 Capital Subtotal 29,372,763 4,515,804 33,888,567 - 1,168 33,889,735 TOTALS Grand totals $ 141,398,596 $ 7,060,814 $ 148,459,410 $ - $ 17,042 $ 148,476,452 FEBRUARY 14, 2019 88341 ACTION ITEMS (cont.) An explanation of the adjustments, by category, can be found on pages 88369 to 88370. The net effect of all adjustments is an increase of $17,042, all of which is provided for by increased revenue, donations, grants, or other restricted funds. No. 19-02-018: It was moved by Vice President Moore, seconded by Vice President Rinker and carried, to approve the 2019 Budget Adjustment No. 1 for a total increase of $17,042 as delineated on pages 88369 to 88370. Vote on the motion was as follows: Ayes: Ms. Berry, Messrs. Moore and Rinker. Nays: None. (c) Amendment of Agreement with Go Ape for Operation of High Ropes Zipline Services – The Chalet at Mill Stream Run Reservation (Originating Sources: Brian M. Zimmerman, Chief Executive Officer/Joseph V. Roszak, Chief Operating Officer/Rosalina M. Fini, Chief Legal & Ethics Officer/Katie M. McVoy, Assistant Legal Counsel) Background In 2013, it was determined that a high ropes zipline operation in The Chalet recreation area of Mill Stream Run Reservation would enhance the recreational goals of the area and provide a new, safe and exciting regional experience to engage diverse audiences of existing and new visitors to the reservation. Based on this, a Request for Proposal (RFP) #5986 was distributed on April 17, 2014. One proposal from Adventure Forest LLC (for Go Ape Mill Stream Run LLC) was received for the high ropes/zipline operations in Mill Stream Run Reservation. Through Board Resolution No. 14-06-099, the Board approved a Management Services Agreement between Cleveland Metroparks and Go Ape Mill Stream Run LLC ("Go Ape") under which Go Ape would operate a high ropes course for an initial ten-year period, with the potential to renew for an additional five-year period. The parties are in year four of the Agreement, which will run through at least April 2025. The Agreement has been amended twice, once to update rate requirements and once to update safety requirements. The original agreement between Cleveland Metroparks and Go Ape proposed capital investments of approximately $935,000, of which approximately $500,000 would be Go Ape's initial investment in the course.
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