RFP#2018-02 P25 Radio System Addendum #1
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RFP#2018-02 P25 Radio System Addendum #1 Reference: RFP#201-02 Commodity: P25 Radio System Dated: December 12, 2017 Proposals Due: January 22, 2018 Any communications pertaining to the scope of work, the preparation or submittal of a response, and all other communications referred to this solicitation must be made in writing to: Stephanie Straub, Financial Management Specialist County of Orange, Virginia 112 W. Main Street, Suite 206 P.O. Box 111 Orange, VA 22960 E-mail: [email protected] Note: A signed copy of this addendum must be received at the location indicated in the solicitation either prior to the proposal due date and hour or attached to your response documents. Signature on this addendum does not substitute for your signature on the original response documents. The original response documents must be signed. RESPONSES NOT RECEIVED BY THE DATE AND TIME REQUESTED, FOR ANY REASON WAHTSOEVER, WILL BE REJECTED AS UNTIMELY. _______________________________________ Name of Firm _________________________________________ ____________________ Signature/Title of Representative Date Attachments: Pre-Proposal Meeting Questions & Answers Pre-Proposal Meeting Sign In/Attendance Sheet RFP Change Pages #1 RFP Change Pages #2 RFP with Changes Shape Files (2) Orange County, Virginia RFP#2018-02 – Project 25 (P25) Radio System Pre-Proposal Conference Request for Proposals (RFP) MANDATORY PRE-PROPOSAL QUESTIONS & ANSWERS Orange County Airport - New Terminal 11275 Aviation Way December 6, 2017 Orange, VA 22960 10:00 am Question Answer Will the fiber on the County owned fiber route be Underground underground or aerial? The towers will have three (3) primary users: 1. Public Safety Radio, 2. Fixed Wireless Broadband, 3. Cellular. At this time, the County does not know what broadband What type of tower space is needed for technolog(ies) will be used. With that in mind, the County requires that new towers are broadband usage? to be designed and constructed to provide excess capacity that is planned to be used by Fixed Wireless Broadband and/or Cellular carriers. This requirement is detailed in RFP Paragraph 6.3.3 B Can vendors enter Lake of the Woods (LOW) LOW has been notified that Respondents to the RFP may be visiting in the next few today to see the tower? weeks, and has been asked to grant access. Initial fiber route installation will be completed by June 30, 2018. The additional What is the timeline of broadband project? broadband project roll-out will be a gradual effort over the next few years. The Broadband Authority anticipates issuing a solicitation late spring/early summer 2018. Location is referenced in Appendix F of the RFP. The plot of land is just west of the Where is the new PSAP located and what is the airport property. The County is currently in the schematic design phase with an construction timeline? estimated twenty (20) month build time after the final design has been approved. The County currently anticipates issuing a bid for construction in the summer of 2018. Will there be a deadline extension for this Not at this time. Please refer to inclement weather procedures listed in the RFP. proposal? Clark Tower What are the addresses of Clark and Gibson 38-18-39.0 N 078-00-12.3 W Towers? 6507 Mooremont Rd. Rapidan, VA, 22733-9126 Orange County, Virginia RFP#2018-02 – Project 25 (P25) Radio System Pre-Proposal Conference Request for Proposals (RFP) MANDATORY PRE-PROPOSAL QUESTIONS & ANSWERS Orange County Airport - New Terminal 11275 Aviation Way December 6, 2017 Orange, VA 22960 10:00 am Question Answer Gibson Tower 38-11-15.4 N 078-09-26.5 W Route 15, 2 miles north of Gordonsville, VA End of Honah Lee Farm Road Clark Tower County has access codes for the compound and shelter. Please contact Stephanie Straub, Financial Management Specialist at [email protected] to receive the necessary codes. Please provide the contact information for the Gibson Tower State Police and American Tower if vendors want Larry K Hall to survey/inspect Clark and/or Gibson Towers. 7700 Midlothian Turnpike P.O. BOX 27472 North Chesterfield , VA 23261 Phone (804)674-4644 [email protected] If a vendor wants to inspect Orange County Public School (OCPS) property they are required to notify Stephanie Straub, Financial Management Specialist at How do vendors conduct site visits of Orange [email protected] to receive permission from the School to enter the County Public School properties? property. The OCPS prefers all site visits occur after hours or during the winter break when students are not present. January 11, 2018 by 12:00pm EST. on the Question Form included in the solicitation What is the deadline for submitting questions documentation. Refer to the RFP Paragraph 1.5 listed in the solicitation. Vendors must respond per Will alternate proposals be considered? the requirements listed in the RFP first and foremost before submitting any alternate proposals. Orange County, Virginia RFP#2018-02 – Project 25 (P25) Radio System Pre-Proposal Conference Request for Proposals (RFP) MANDATORY PRE-PROPOSAL QUESTIONS & ANSWERS Orange County Airport - New Terminal 11275 Aviation Way December 6, 2017 Orange, VA 22960 10:00 am Question Answer Appendix C-Critical Building List Table C-2: Please provide ESRI shapefiles for the Shape files for the GWAP border and the Barboursville Historic District will be Germanna-Wilderness Area Plan (GWAP) provided. border. Orange County, Virginia P25 Radio System Request for Proposals 337-340 771.1125 801.1125 557-560 772.4875 802.4875 781-784 773.8875 803.8875 909-912 774.6875 804.6875 Proposal Options: Requirements described as an “OPTION” or “OPTIONAL” refer to features or equipment that may or may not be purchased by the County, or items whose quantities have not yet been determined. Respondents are required to respond to all OPTIONAL requirements. 1.5 Alternative Proposals In the event that Respondents have a technological solution that does not meet the exact requirements set forth in this RFP, but fully-addresses all the functional requirements, Respondents may offer alternative proposals in addition to their base proposal as long as each proposal fully-addresses the intent of the requirements set forth in this RFP. Alternate proposals shall be submitted separately under a different cover from the base proposal and clearly marked “ALTERNATIVE PROPOSAL.” Respondents must submit a fully-compliant proposal in order to submit an alternate proposal. The Respondent’s Alternate Proposal shall comply with the same submittal instructions in Section 2.4, Proposal Format. 1.6 Quality Assurance and Control (QA/QC) 1.6.1 Standards and Guidelines The SELECTED VENDOR shall comply with the applicable standards, rules, regulations, and industry guidelines published by the following organizations, provided here in no particular order without implication of priority, as they apply to the Respondent’s proposed solution: 1. American National Standards Institute (ANSI) 2. National Electrical Manufacturer’s Association (NEMA®) 3. Electronics Industry Association (EIA) 4. Telecommunications Industry Association (TIA®) 5. Telecommunications Distribution Methods Manual (TDMM) 6. National Electrical Code (NEC®) November 9, 2017 Page 12 of 208 Orange County, Virginia P25 Radio System Request for Proposals Appendix M - Bidder / Respondent Question Form Questions shall be submitted by 5:00PM January 11, 2018. Questions received beyond this date may not be answered. Attn: Stephanie Straub Via Email: [email protected] Project: P25 Radio System Request for Proposal Location: Orange, Virginia Bidders/Respondents are required to utilize this form for questions. You may submit multiple forms. Note on bottom of page the number of pages pertaining to your questions. RFP Reference Question Paragraph or Page # November 9, 2017 Page 208 of 208 Orange County, Virginia RFP#2018-02: Project 25 (P25) Radio System Request for Proposals (RFP) November 9, 2017 Prepared by: Federal Engineering, Inc. 10600 Arrowhead Dr., Suite 160 Fairfax, VA 22030 703-359-8200 Orange County, Virginia P25 Radio System Request for Proposals Table of Contents 1. Project Overview ................................................................................................ 7 1.1 Introduction ........................................................................................................ 7 1.1.1 Existing Radio Communications System ........................................................... 8 1.2 Overview of this RFP ......................................................................................... 8 1.3 Project Summary ............................................................................................. 10 1.4 Proposals Desired............................................................................................ 11 1.5 Alternative Proposals ....................................................................................... 12 1.6 Quality Assurance and Control (QA/QC) ......................................................... 12 1.6.1 Standards and Guidelines ................................................................................ 12 1.6.2 Frequency Coordination and Licensing ............................................................ 13 1.6.3 Federal Aviation Administration (FAA) (if applicable) ....................................... 14 1.6.4 Project Management ........................................................................................ 14 1.6.5 Quality Assurance QA / Quality