KANSAS July 5, 2017 9:00A.M
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CITY OF HUTCHINSON AGENDA CITY COUNCIL MEETING COUNCIL CHAMBERS_;_ HUTCHINSON, KANSAS July 5, 2017 9:00a.m. 1. ROLL CALL Piros de Carvalho __ Soldner __ Inskeep __ Dechant__ Daveline __ 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. PRAYER 4. PROCLAMATIONS a. Parks and Recreation Month 5. PETITIONS, REMONSTRANCES, AND COMMUN/CA tlONS a. Oral communications from the audience. (Please limit your remarks to five (5) minutes and to items NOT on the agenda.) 6. CONSENT AGENDA a. Approval of Minutes of June 20, 2017 City Council meeting. b. Approval of License Agreement with C&M Investment LLC for private sewer th service in Maple Street right-of-way at 229 East 10 . c. Approval of appointments to the Hutchinson Housing Commission of the following: Nathan DeBerry, 2 West 21st, for a first three-year term beginning 6/29/2017 to 6/29/2020. Ryan Patton, 3504 Rockwood Drive, for a first three-year term beginning 6/29/2017 to 6/29/2020. d. Approval of appropriation ordinance in the amount of $2,040,307.12. Action - Motion to approve the Consent Agenda; and authorize the Mayor to sign. Motion-----~----- Second __________ Piros de Carvalho __ Soldner __ Inskeep __ Dechant__ Daveline __ City Council Agenda July 5, 2017 Page 2 7. ORDINANCES AND RESOLUTIONS a. Consider Ordinance pledging future use of quarter cent retailers' sales tax revenue. Action - Motion to approve an Ordinance pledging the future use of the revenue which may be received by the City of Hutchinson from the one-fourth of one percent retailers' sales tax levied in the City of Hutchinson, Kansas; and authorize the Mayor to sign. Motion___________ Second---~~~--- Piros de Carvalho __ Soldner __ Inskeep __ Dechant__ Daveline __ 8. NEW BUSINESS a. Consider bid for Wastewater Treatment Plant digester/boiler replacement. Action - Motion to approve awarding the project to Utility Contractors, Inc., subject to all legal requirements being met; and authorize the Mayor to sign. Motion___________ Second __________ Piros de Carvalho __ Soldner __ Inskeep_._ Dechant__ Daveline __ b. Consider bid for K-61 and 4th Avenue intersection improvement. Action - Motion to approve awarding the bid for the K-61 and 4th Avenue intersection improvements to APAC Kansas, Inc., Shears Division, at a total cost of $93,430.00, with the City's responsibility being $29,000.00; and authorize the Mayor to sign. Motion___________ Second---~---~- Piros de Carvalho __ Soldner __ Inskeep __ Dechant__ Daveline __ c. Consider 2016 financial audit report. Action - Motion to accept and approve the 2016 financial audit report prepared by Lindburg, Vogel, Pierce, Faris Chartered. Motion___________ Second __________ Piros de Carvalho __ Soldner __ Inskeep_._ Dechant__ Daveline __ City Council Agenda July 5, 2017 Page 3 d. Discussion of 2018 budget. No action needed 9. REPORT OF CITY OFFICIALS a. Council b. City Manager 10. ADJOURNMENT Motion__________ Second~-------- Piros de Carvalho __ Soldner __ Inskeep __ Dechant_._ Daveline __. AGENDA ITEM FOR ACTION INFORMATION ONLY PROCLAMATION WHEREAS, parks and recreation programs are an integral part of communities throughout this country, including the City of Hutchinson; and WHEREAS, our parks and recreation programs are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region, and parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease; provide therapeutic recreation services for those who are mentally or physically disabled, and also improve the mental ·and emotional health of all citizens; and WHEREAS, parks and recreation programs increase a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction, and parks and recreation areas are fundamental to the environmental well-being of our community; and WHEREAS, parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife, and our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS, the U.S. House of Representatives has designated July as Parks and Recreation Month, and the City of Hutchinson recognizes the benefits derived from parks and recreation resources. NOW THEREFORE, I, Jon Daveline, Mayor of the City of Hutchinson, Kansas, do hereby proclaim the month of July as: "PARKS AND RECREATION MONTH" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Hutchinson, Kansas, to be affixed this 5th day of July, 2017. Jon Daveline, Mayor ATTEST: Karen Weltmer City Clerk c ........¥,-~i-;..,.------..._------' HU'TCHINSON MINUTES CITY COUNCIL MEETING COUNCIL CHAMBERS - HUTCHINSON, KANSAS June 20, 2017 9:00a.m. 1. The Governing Body of the City of Hutchinson, Kansas met in regular session at 9:00 a.m. on Tuesday, June 20, 2017 in the City Council Chambers with Mayor Daveline presiding. Councilmembers Piros de Carvalho, Soldner, Dechant and Inskeep were present. 2. The Pledge of Allegiance to the flag was recited. 3. The prayer was given by Kim Biery of Trinity United Methodist Church. 4. Proclamations a. 100th Anniversary of City Management Day. John Deardoff, City Manager, accepted the Proclamation. Mr. Deardoff thanked the Mayor and councilmembers; and recognized city managers that have served since 1947. b. Smallville, Kansas - The Home of Clark Kent. The Proclamation was accepted by Christopher Wietrick and Jon Robinson. Jon Robinson thanked the council; and spoke about events for the weekend. He said there will be over 130 vendors; and looks forward to people coming out to the Smallville ComicCon which Will be held at the Fairgrounds. Christopher Wietrick thanked the council and Mayor for the Proclamation. Mr. Wietrick said he has decided to go in a different direction and will be stepping down from the Smallville festival. He said he is turning it over to the Hutchinson Recreation Commission, but will be a consultant. Discussion ensued. 5. Petitions, Remonstrances and Communications a. Oral communications from the audience. (Please limit your remarks to five (5) minutes and to items NOT on the agenda.) Ron Sellers, thanked the council for their work on behalf of the citizens of Hutchinson. He said the budget process is time consuming; and hard decisions have to be made. Mr. Sellers said the council doesn't get enough thanks for their community service. Secondly, he said the ribbon cutting for the Sports Arena was held City Council Minutes June 20, 2017 Page 2 on June 15, 2017. Mr. Sellers said the Building Committee met at least once each month; and during construction all parties cooperated. He said the Hutchinson Recreation Commission began staffing the Arena as of June 19; and walking in the Arena is also allowed again. Mr. Sellers spoke about the roles John Deardoff and Justin Combs played in the project. He said Mr. Combs worked tirelessly with staff, contractors, etc.; and said not one scheduled program had to be cancelled due to construction. He said the Building Committee would like Mr. Combs to have the plaque that was presented to them by the Chamber of Commerce. Mayor Daveline said Mr. Sellers was focused and exerted his leadership and guidance along the way; and thanked him for his service. 6. Consent Agenda a. Approval of Minutes of June 6, 2017 City Council meeting. b. Approval of request by Kansas State Fair for road closures, temporary signage, etc. c. Approval of appointment to the Airport Advisory Committee of William Garrison, 7206 N. Madison, to fill the unexpired term of Darrin Cox for a partial term beginning 1/01/2015 to 1/01/2018. d. Approval of financial reports for May, 2017. e. Approval of appropriation ordinance in the amount of $2,040,931.84. Motion by Councilmember Dechant, second by Councilmember Inskeep, to . approve the Consent Agenda. The motion passed unanimously. 7. Public Hearing a. Partial Public Easement Vacation for 1204 East 21 st. Motion by Councilmember Soldner, second by Councilmember Piros de Carvalho, to open the public hearing. The motion passed unanimously. Jeff Peterson, Sr. Civil Engineer, spoke. Motion by Councilmember Piros de Carvalho, second by Councilmember Dechant, to close the public hearing. The motion passed unanimously. Motion by Councilmember Piros de Carvalho, second by Councilmember Soldner, to approve an Order Vacating Public Easement at 1204 East 21 st; and authorize the Mayor to sign. The motion passed unanimously. City Council Minutes June 20, 2017 · Page 3 8. Ordinances and Resolutions a. Consider Ordinance regarding City parks. Paul Brown, City Attorney, spoke. Motion by Councilmember Dechant, second by Councilmember Soldner, to approve Ordinance 2017 - 11 amending Section 13-101 of Chapter 13 City Parks, of the Code of the City of Hutchinson, Kansas; and authorize the Mayor to sign. The motion passed unanimously. b. Consider One Quarter of One Percent (.25%) Retailers' Sales Tax Levy. Paul Brown, City Attorney, spoke. Mr. Brown explained the procedure involved, saying the first step is to put this on the ballot. He said this is not a new tax, but is a continuation of an existing sales tax. John Deardoff, City Manager, gave an overview of the tax issue. He said the City has used this tax for street maintenance; and represents one-third of the annual street program budget. He said the remainder of the tax allocated to the City is a revenue source for property tax reduction. Councilmember Piros de Carvalho said she wanted to focus on property tax reduction.